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Parks Commission Minutes 09-20-2001 . . . MINUTES RI(c;ULAR MEETING - PARKS COMMISSION Thursday, September 20,2001 - 4:30 p.m. M em bel's Present: Larry Nolan, Fran Fair, Earl Smith, Rick Traver Council Liaison, Roger Carlson Mem bel's ^bsent: Nancy McCaffrey Staff: Gregg Engle and Je1IO'Neill 1. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quonnn present. 2. Approval of minutes of the Aueust 23. 2001 regular meetine. EARL SMITI 1 MOVED TO ^PPROVE THE MINUTES OF THE AUGUST 23. 2001 REGULAR MEETING. L^RRY NOL^N SECONDED THE MOTION. MOTION C^RRIED UNANIMOUSL Y. 3. Consideration of addine items to the agenda. Fran Fair asked that discussion of the fall plantings for East Bridge Park be added to the agenda. 4. Citizens Requests. None. 5. Soccer Budget Expenditure - Recreation Program Kick-Back -Goals. Jeff O'Neill representing the Monticello Soccer Club submitted a written proposal fl)r the use of $15,000 that was in the 2001 Park Budget for soccer. The Monticello Soccer Club is proposing the funds be used as follows: 1. $5,000 - To be credited to the soccer budget detIcit of 2000. 2. $3,600 - To be used to purchase 18 (5' x 10') aluminum kick-back goals. These would be Llsed to replace the existing portables goals which are showing their age. 3. $2,000 - '1'0 be used to purchase two sets of 6' x 18' goals to be used by 5th and 6th grade divisions. 4. $4,400 - This could be used to install small goals at 2 local parks as determined by the Parks Comlnission. This would allow for "pick-up" type soccer games. The Parks Commission talked about possible sites for the small goals. Fran Fair noted there is considerable open area at St. Henry's if the soccer league would consider using that. Gregg . . . Parks Commission Minutes - 9/20/01 Engle suggested Meadow Oak Park. Jeff cr Neill thought the area by Freeway Fields might be a possibility but he didn't know if it was big enough. Gregg Engle also suggested the open area at Pioneer Park. Jeff O'Neill noted that this would be kind of experimental and it was unknown how much use these fields would get. FMN FAIR MOVED TO APPROVE THE REQUEST OF TilE MONTICELLO SOCCER CLUB ON TilE PROPOSED USE OF 2001 BUDGETED SOCCER FUNDS. RICK TR^ VER SECONDED THE MOTION. MOTION CARRIED WITH EARL SMITH ABSTAINING. Earl Smith stated that the reason he abstained from voting was that he would like to see a financial statement from the soccer organization to see what funds they generate through their fund raising efforts. Jeff O'Neill indicated that they did not do fund raising. Earl Smith stated that other organizations do fund raising and a portion of the funds raised go back into the program but he didn't see the soccer club doing that. 6. West Bridge Park - Play Structure. (hegg Engle reported that work has started on the landscape area by the wall. Rocks are being hauled in to be placed on the back side of the landscaping. The play structure is coming on September 25th. Park staff will be doing some site prcparation for that. Greg Engle is getting prices fl.)!" the curbing for around the play structure. I-Ie would also likc a 5' concrete walk around it but if that is too costly thcn thcy will just blacktop it. Gregg Englc explained that the play structure needed to be relocated bccause of the location of utilities. The retaining wall should be done at the end of this weck. Fran Fair asked about plantings for West Bridge Parle Gregg Engle stated he would talk to MCP or Women of Today to see if they would be interested in doing something in the park 7. Pioneer Park - Shelter Update. Gregg Engle presented the plans submitted by the Lions Club for the park shelter. He stated that he has forwarded these plans to various firms to get prices and materials list. He hopes to get this inf(mnation back next week. Gregg Engle will be meeting with Mike Lundquist and Skip Sorenson next Tuesday at 7:30. Construction is planned to start the second week in October. The price fl.)!" the cement work came in at $8,290. The Parks Department will do the excavation and base and the contractor will pour the slab. Gregg Engle is still looking into a metal roof and is in the process or gelling prices for that as well as the electrical work and other items. 8. Discussion of c; ilia rd A venue/CR 39 Pathway Loop The City Council held a public hearing on the pathway for Gillard Avenuc. While the Council did approve ordering plans and specifications for a pathway from 97lh Street to River Forest Drive. they also directed the Parks Commission to review the pathway for the area and how it should be looped. The Council was rcluctant to extend the pathway all the way to County Road 2 . . . Parks Commission Minutes - 9/20/0 I 39 if thcre was no future plans to continue the trail. The Parks Commission discussed the options the Council had looked and agreed that the option of the 5' concrete sidewalk and if there was sufficient room this would be extended to 8' was the most feasible. In discussing how the Gillard pathway would be connected to other segments on the city's system various options were considered. One suggestion was to run a tunnel under CR 39 to the south side of the road where the Bailie Rapids Park is located and run the trai I through the park and through the adjoining DNR land up to Mississippi Drive. Eventually the path would run along Hart Boulevard through the Bondhus property and past the wastewater treatment plant and at some point connect to Ellison Parle Earl Smith stated thathe was under the impression that the County would not allow any crosswalks and if that was the case how would the pathway be routed then. Jeff O'Neill stated that the City is in the process of checking out grants for this type of project. In addition a map is being prepared that would show the various trail options and hopefully this should be available at the next meeting. There was discussion whether this could be tied in somehow with the trail proposal by the Clearwater group. Earl Smith asked about a connection frOln O'Ryans and the Glorious Church. There will be further information for discussion at the next meeling. 9. Park Maintenance Items. Gregg Engle reported that Lisa McCannon had donated three trees to Ellison Park which have been planted. Eighteen trees have been planted at the River Mill Park and the area has been seeded. The Park Department has becn doing some clearing in the Battle Rapids Parle At the Cardinalllills Park some elm trees were removed as well as a large pine. Gregg Engle noted that the ball fields were in full swing and that SuperAmerica had donated a cappuccino machine l(Jr use at the concession stand. Otter Creek Park - Trees were marked for removal there and along the trail. Those that the staff could remove have been taken down and a contractor will remove the rest. The areas where herbicide is used have been done and aeration has been done. The youth baseball group is still planning to put up a 12' x 14' building at the ballfields. The Parks Department stafT will do the prep work 1'<Jr the building. The wheat at the Wildwood Ridge Park was cut and Gregg Engle indicatcd he would have a concept plan for this park ready for Parks Commission review in November. The Parks Commission was also updated about the mowing along the pathway in the Groveland Development. There was some discussion on the park land in that development, its exact location and how it would be developed. Added Item: Fran Fair indicated that they would like to do some plantings yet this fall at East Bridge Park in the corner where all the mechanical boxes are located and wondered if there was any money available in Adopt a Park to put in shrubs. Gregg Engle indicated that there were some funds available. Fran Fair also asked if there was any scction of fencing available that could be placed at each corner to the entrance. There will be a clean up day at the park scheduled for either Octobcr 61h or October 20th. .., ~ . . . Parks Commission Minutes - 9/20/0 1 The Parks Commission discusscd thc progrcss being made on the CR 18 bridge and pathway. Roger Carlson also updated the Parks Commission on a recent joint meeting of the Planning Commission and the City Council dealing with various land use issues including transportation. He noted that a full interchange was heing proposed for CR 18 for the year 2006. 12. Adjourn. FRAN FAIR MOVED TO ADJOURN AT 5:45 P.M. RICK TRA VER SECONDED TI-IE MOTION. MOTION CARRIED UNANIMOUSLY. CJS)'')''~___ ~ J...o'S ~ It Recording Secretary (j 4