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City Council Agenda Packet 12-12-2022AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 12, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center SPECIAL CITY COUNCIL MEETING Academy Room, Monticello Community Center 5:15 p.m. City Administrator Annual Review Mayor: Lloyd Hilgart Council Members: Bill Fair, Charlotte Gabler, Lee Martie, Sam Murdoff 1. General Business A. Call to Order & Pledge of Allegiance B. Recognition of Councilmember Fair C. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. D. Approval of Meeting Minutes • Special Meeting Minutes from November 28, 2022 • Regular Meeting Minutes from November 28, 2022 E. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. F. Public Service Announcements • City Announcements - Holiday Hours - Christmas Tree Pick -Up • MCC Announcements - Kids Lifting Certification - Winter Swimming Lessons - Romp'n' Stomp G. Council Liaison Updates • CMRP • Planning Commission • Parks, Art & Recreation • BCOL • IEDC G. Department Updates • City Alerts Service 2. Consent Agenda —All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item be removed from consent for additional discussion. A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2022-133 accepting a grant in the amount of $6,400 from Central Minnesota Arts Board (CMAB) for MontiArts GlowFest 2023 Consideration of adopting Resolution 2022-134 establishing designated combined polling place for 2023 F. Consideration of approving an increase to paid holidays for non -bargaining unit full-time employees from 10 % to 11 starting in 2023 G. Consideration of approving City of Monticello Business Hours for 2023 H. Consideration of approving the 2023 Regularly Scheduled City Council and Commission meetings Consideration of renewing pawn broker license for 2023 for David Corbin dba Monticello Pawn, Gun & Bargain Center at 1219 South Highway 25 Consideration of approving Board and Commission appointments commencing January 1, 2023 K. Consideration of approving updated City of Monticello Personnel Policies and Procedures L. Consideration of approving additional funds for safety boot allowance for non- union employees beginning January 2023 M. Consideration of approving a contract with Silver Creek Township for 2023-2024 fire protection services N. Consideration of approving an upgrade to the City's Springbrook software for a one-time implementation fee of $15,750, an annual software license fee of $54,628, and an annual online payment service fee of $1,371 for a total of $71,749 in 2023 0. Consideration of approving mileage allowance agreement with the Public Works Director/City Engineer and Information Technology Technician P. Consideration of adopting Resolution 2022-135 approving the allocation of Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act (ARPA) Funds to certain uses Q. Consideration of adopting Resolution 2022-136 authorizing submission of a Transportation Alternatives (TA) grant application for CSAH 39 Trail — Bertram Connection Phase I and adopting Resolution 2022-137 authorizing maintenance of constructed improvements R. Consideration of accepting improvements and authorizing final payment of $26.700 to Roof Company, Inc. for the Library Roofing Improvements Project S. Consideration of authorizing out of state travel for the Public Works Director/City Engineer to attend the Transportation Research Board annual meeting in Washington D.C. T. Consideration of adopting Resolution 2022-138 appointing the State Commissioner of Transportation as Agent of the City of Monticello for accepting federal aid funds for construction of eligible transportation improvements U. Consideration of adopting Resolution 2022-139 approving the Preliminary Plat and Final Plat and Development Contract for Jefferson Commons Fourth Addition. Applicant: The Robbins Living Trust V. Consideration of adopting Resolution 2022-142 approving an amended purchase agreement for a portion of Outlot B of Jefferson Commons (155-164-00020) and approving a Cost Share Agreement relating to the sale 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings A. Consideration of a vacation of drainage and utility easements as legally described for Outlot B, Jefferson Commons and Lot 2, Block 1, Jefferson Commons 1St Addition B. Consideration of adopting Ordinance 788 amending City Fee Schedule for 2023 C. Consideration of adopting Resolution 2022-140 certifying the 2023 Final Property Tax Levy and authorizing cancellation of certain deferred tax levies 4. Regular Agenda A. Consideration of adopting Resolution 2022-141 approving the 2023 Budget and authorizing certain finance -related actions B. Consideration of adopting Ordinance 788 amending Monticello City Code Title 11 — Business Regulations, Chapter 112 — Business Licenses and Regulations, by adding Section 112.60 regarding Cannabinoid Products MINUTES MONTICELLO CITY COUNCIL SPECIAL JOINT MEETING Monday, November 28, 2022 — 4:30 p.m. Monticello Community Center Present: Bill Fair, Charlotte Gabler, Lloyd Hilgart, Lee Martie, and Sam Murdoff Absent: None Staff: Rachel Leonard, Sarah Rathlisberger, Tom Pawelk, Matt Leonard, Angela Schumann, Jim Thares and Jennifer Schreiber Others: Bolton & Menk Staff: Andrew Dresdner, Justin Kannas and Jennifer McCoy Call to Order Mayor Lloyd Hilgart called the joint meeting to order at 4:30 p.m. 2. Oath of Office Newest Councilmember Lee Martie was sworn in by Jennifer Schreiber, City Clerk. 3. Budget Discussion Sarah Rathlisberger, Finance Director, presented the final draft budget and gave a quick overview of minor edits since the last budget meeting held in September. Some of the budget edits mentioned were related to personnel, supplies and equipment, and fee schedule updates. Also mentioned was a request from Tom Pawelk, Parks and Recreation Director, to increase the level of support for the MontiArts Consultant. There was consensus among the City Council that the department could shift funds and increase her level of pay. 4. Direction on Downtown Roadway & Pedestrian Improvements Rachel Leonard, City Administrator, introduced the item and noted that Bolton & Menk were in attendance to present a summary of the recent parking study, a visual review of the Walnut and River Street design, image -based examples of streetscape elements and an overview of upcoming design decisions for Broadway and the Block 52 public spaces. Staff asked council to provide feedback on Walnut Street Improvements, River Street Improvements, and the downtown streetscape elements. Andrew Dresdner, Bolton & Menk, let the presentation with a review on the Walnut Street extension, River Street, the Block 52 project, Broadway resurfacing project, community sign guide, and West Bridge Park Improvements. He then proceeded to give an update on the results of the parking study and parking for the future. There were two concepts presented for the parking on Walnut Street and River Street, and two options City Council Special Meeting Minutes — November 28, 2022 for circulation of the parking lot. For both of these there was a preferred option. Also presented were ideas for streetscape. For parking, the preferred option showed with angled parking on the east side of Walnut Street and parallel parking on the west side of Walnut Street and angled parking on the north side of River Street and parallel parking on the south of River Street. There was discussion held between staff and City Council, however, time was limited, and the meeting was adjourned. It was intended to add the item onto the City Council Regular Meeting Agenda for some consensus by the City Council. The consultants and staff were specifically looking for feedback on parallel and angled parking on Walnut and River Streets and the preferred design. 5. Adjournment By consensus, the meeting was adjourned at 6:25 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Council Special Meeting Minutes — November 28, 2022 City Administrator REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, November 28, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Bill Fair, Charlotte Gabler, Lee Martie and Sam Murdoff Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda with the addition of 2L and 413. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from October 24, 2022 • Regular Meeting Minutes from October 24, 2022 • Special Meeting Minutes from November 14, 2022 • Regular Meeting Minutes from November 14, 2022 • Special Meeting Minutes from November 16, 2022 Councilmember Fair moved approval of the five sets of meeting minutes. Councilmember Murdoff seconded the motion. Motion carried unanimously. D. Council Liaison Updates • EDA — Councilmember Gabler provided an update of the special EDA meeting held on November 22. The special meeting was held to consider a TIF Note Assignment for Country Club Manor and for a Subordination Agreement in connection with the twin home residential development proposal at Country Club Manor. G. Department Updates • Library Update — Marla Scherber, Library Services Coordinator, gave an annual update of library activities. The update included information on library statistics as of October 31, programming successes, sponsors, and strategic plan for 2023. City Council Minutes: November 28, 2022 Page 1 14 2. Consent Agenda: Councilmember Murdoff moved approval of the consent agenda with the addition of 2L. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $427,321.71. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for Hi -Way Liquors and departures for MCC and Streets. C. Consideration of approving the sale/disposal of surplus city property for the Street Department. Action taken: No report this cycle. D. Consideration of adopting Resolution 2022-130 accepting a donation of $2,000 from Riverwood Bank for the Fire Department. Action taken: Resolution 2022- 130 was adopted. E. Consideration of approving the 2023 City Seasonal and Part -Time Pay Scale. Action taken: Approved the pay scale. F. Consideration of approving the negotiated Labor Agreement between the City of Monticello and the International Union of Operating Engineers, Local 49 for January 1, 2023 to December 31, 2025. Action taken: Approved the contract. G. Consideration of approving a contract with Monticello Township for 2023-2027 fire protection services. Action taken: Approved the contract. H. Consideration of adopting Resolution 2022-131 approving a Preliminary Plat and Final Plat and Development Contract for Wiha Addition, a proposed plat located in the Industrial Business Campus (IBC) District and to approve Design and Construction Costs for Trunk Watermain estimated at $297,320. Applicant: Willi Hahn Corporation/Kinghorn Construction, o/b/o Wihi Tools. Action taken: Adopted Resolution approving preliminary and final plat and development contract for Wiha Addition and authorized the Mayor and City Administrator to negotiate and specify final changes or amendments necessary to more fully execute the intention of the City Council with respect to the proposed project. Authorized the reimbursement to developer for trunk watermain extension costs estimated at $297,320. Consideration of approving a two-year contract with a one-year extension option to RES Specialty Pyrotechnics for the Riverfest fireworks display for a total of $30,000. Action taken: Approved the contract. City Council Minutes: November 28, 2022 Page 2 14 Consideration of authorizing the purchase of a half -ton truck for a not to exceed amount of $50,000 for the Building Department. Action taken: Approved the purchase of a half -ton truck for a not to exceed amount of $50,000. K. Consideration of approving plans and specifications and authorizing for advertisement of bids for the School Boulevard Safe Routes to School project. Action taken: Approved plans and specifications and authorized the advertisement of bids for the School Boulevard Safe Routes to School project. Consideration of approving an application for a temporary gambling permit for a raffle to be conducted by the Wright County Whiskey Club at Nordic Brewpub, 530 Cedar Street. Action taken: Temporary gambling permit was approved. 3. Public Hearings: A. Consideration of adopting Resolution 2022-132 approving vacation of drainage and utilitv easements as IeRally described for Lots 9-13. Lauriniz Hillside Terrace Angela Schumann, Community Development Director, introduced the item and noted that the approval of vacation of drainage and utility easements within the plat of Lauring Hillside Addition are necessary for the purposes of replatting these areas as Wiha Addition. Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed the public hearing. There was minimal discussion among City Council. Councilmember Fair moved to adopt Resolution 2022-132 approving the vacation of drainage and utility easement for Lots 9-13, Block 2 of Lauring Hillside Addition, as related to the proposed plat of Wiha Addition, contingent on approval of the final plat of Wiha Addition and subject to final comments of the City Engineer. Councilmember Gabler seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of authorizing Oertel Architects to provide professional services for the construction of a new public works facility Matt Leonard, Public Works Director/City Engineer, presented the item. Mr. Leonard noted that nine proposals were received for professional services for the new public works facility. Staff recommended the City Council interview three firms. These firms were interviewed at a special meeting on November 16, 2022. At this special meeting, there was consensus by the City Council to select City Council Minutes: November 28, 2022 Page 3 14 Oertel Architects to provide services at a base price of $1,057,800. Oertel architects completed the latest feasibility study in 2019 and they have worked on many public works facilities throughout the state. There was minimal discussion among City Council. Councilmember Murdoff moved to direct staff to proceed with a contract with Oertel Architects for professional services for the public works facility and for the Mayor and City Administrator to negotiate a contract based on the scope and intent of the request for proposals. Councilmember Martie seconded the motion. Motion carried unanimously. B. Consideration of direction on downtown roadwav and aedestrian imarovements Rachel Leonard, City Administrator, introduced the added item and noted that at the special council meeting proceeding the regular meeting, the City Council, staff, and members of the public had an opportunity to see some conceptual layouts of the Walnut Street Corridor and downtown improvements. The corridor improvements will tie in with Wright County's pavement preservation project for Broadway as well as area improvements to Walnut Street and River Street. Staff is looking for consensus from the Council on the layout and design of both Walnut Street and River Street as well as consensus on the level of streetscape design. There was some discussion on the design options and parking options for River Street and Walnut Street and access points in the parking lot. The Council consensus for the downtown roadway and pedestrian improvements were for the Preferred Option with angled parking on the east side of Walnut Street and parallel parking on the west side of Walnut Street and angled parking on the north side of River Street and parallel parking on the south of River Street. The City Council had no issue with Bolton & Menk's streetscape selections. They did request that staff continues the consideration for parking. 5. Adjournment: The meeting was adjourned at 7:44 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes: November 28, 2022 Page 4 14 City Council Agenda: 12/12/2022 2A. Consideration of approving payment of bills Prepared by: Meeting Date: ® Consent Agenda Item Finance Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approve the bill and purchase card registers for a total amount of $1,402,278.91. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 12/05/2022 - 3:30PM Batch: 00201.11.2022 - 201.11.2022 USB Invoice No Description Amount Payment Date Acct Number Vendor: 4470 US BANK - BONDS 2097162 GO Bonds 2013B - WWTP - Interest 22,202.50 11/15/2022 2097162 GO Bonds 2013B - WWTP - Principal 200,000.00 11/15/2022 Check Total: 222,202.50 Vendor: 2811 US BANK CORPORATE PMT SYSTEM 11/06/2022 Amazon - Plates, Placemats, Cups for Parties 259.43 11/15/2022 11/06/2022 Amazon - Telescoping Indoor Pole Kit Stand - E 69.55 11/15/2022 11/06/2022 Amazon - Glass Bulletin Board (LS) 118.89 11/15/2022 11/06/2022 Acme Tools - Valve Key - Main Valve 217.96 11/15/2022 11/06/2022 Amazon - Cash Register Receipt Paper 25.94 11/15/2022 11/06/2022 Amazon - Cash Register Receipt Paper 71.95 11/15/2022 11/06/2022 Amazon - Suggestion Box, SDS Display Rack & 261.75 11/15/2022 11/06/2022 Amazon - Popcorn Bags for Bertram Trunk or Ti 27.45 11/15/2022 11/06/2022 Amazon - Pens, Coffee, 135.45 11/15/2022 11/06/2022 Amazon - Walkie Talkies for Chalkfest (6) 77.65 11/15/2022 11/06/2022 Amazon - Monitor Mounts (2) (RL) 59.91 11/15/2022 11/06/2022 Amazon - Protein Bars for Concession Resale 40.10 11/15/2022 11/06/2022 Amazon - Gel Pens 38.07 11/15/2022 11/06/2022 Amazon - Barcode Scanner w/Cable & Stand - E 74.00 11/15/2022 11/06/2022 Amazon - Paper, Dry Erase Markers, Cups 156.43 11/15/2022 11/06/2022 Amazon - Pop Up Post It Notes, Highlighters 38.22 11/15/2022 11/06/2022 Amazon - Calendar 17.35 11/15/2022 11/06/2022 Amazon - Calendar 13.94 11/15/2022 11/06/2022 Amazon - Calendar 6.99 11/15/2022 11/06/2022 Amazon - Calendars 56.39 11/15/2022 11/06/2022 Amazon - Wall Mount Gate Hinges (2) - Animal 57.58 11/15/2022 11/06/2022 Amazon - 4 pk Signs "24 Hr Video Surveillance' 27.90 11/15/2022 11/06/2022 Amazon - Lightweight, Bagless Erueka Vacuum 68.41 11/15/2022 11/06/2022 Amazon - Sting Kill First Aid Anestetic Swabs 8.31 11/15/2022 11/06/2022 Amazon - Hot Cups, File Folders, Dishsoap, Car 189.19 11/15/2022 11/06/2022 Amazon - Fabric - Bertram Trunk or Treat Booth 42.50 11/15/2022 Check Sequence: 1 602-49480-461100 602-00000-231200 Check Sequence: 2 226-45123-421990 101-41410-421990 101-41800-421990 601-49440-424100 226-45122-421990 226-45122-421990 101-41800-421990 226-45127-421990 101-41310-421990 101-41310-444220 702-00000-421990 226-45125-425410 101-41310-421990 702-00000-421990 101-41310-421990 101-41310-421990 101-41520-421990 101-41520-421990 101-41520-421990 101-41520-421990 701-00000-421990 701-00000-421990 101-45204-421990 226-45122-421990 101-41310-421990 226-45122-443990 Moiiii6eflo Y Reference ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 11/06/2022 Amazon - Kids Plastic Yard Chairs - Bertram Th 40.00 11/15/2022 226-45122-443990 11/06/2022 Amazon - Various Calendars- Staff, Red Ink Stat 352.29 11/15/2022 101-41310-421990 11/06/2022 Amazon - "Security Camera" Signs for Doors 44.40 11/15/2022 226-45126-421990 11/06/2022 Amazon - Card Stock 51.98 11/15/2022 101-41310-421990 11/06/2022 Amazon - Feather Boa - Bertram Trunk or Treat 5.99 11/15/2022 226-45127-421990 11/06/2022 Amazon - Patio Lights, Ribbon - Bertram Trunk 150.71 11/15/2022 226-45127-421990 11/06/2022 Amazon - Balloons - Bertram Trunk or Treat Be( 10.99 11/15/2022 226-45127-421990 11/06/2022 Amazon - Toner, Spoons, Paper Towels 79.37 11/15/2022 101-42200-421990 11/06/2022 Amazon - Self Adhesive Poly Pockets (1 Box) 52.47 11/15/2022 653-41990-421990 11/06/2022 Amazon - Coffee 60.37 11/15/2022 101-43110-421990 11/06/2022 Amazon - Coffee 66.05 11/15/2022 101-43110-421990 11/06/2022 Amazon - Socket Set 31.63 11/15/2022 101-43120-421990 11/06/2022 Amazon - Socket Set 31.63 11/15/2022 101-43120-421990 11/06/2022 Amazon - Sign 7.99 11/15/2022 101-43120-421990 11/06/2022 Amazon - 9V Batteries (12 pk) 31.80 11/15/2022 101-43120-421990 11/06/2022 Amazon - D Batteries (12 pk) 26.22 11/15/2022 101-43110-421990 11/06/2022 Amazon - Wire Stakes (50 pk) 59.99 11/15/2022 101-43120-421990 11/06/2022 Amazon - Various Calendars 23.57 11/15/2022 653-41990-421990 11/06/2022 Amazon - Paper (7 cases), Stamp Replacement 1 293.45 11/15/2022 653-41990-421990 11/06/2022 Amazon - Post Its 16.99 11/15/2022 653-41990-421990 11/06/2022 Amazon - Rechargable D Batteries (2 pk) 18.80 11/15/2022 101-43120-421990 11/06/2022 Amazon - Colored Paper 39.99 11/15/2022 653-41990-421990 11/06/2022 Amazon - Refund Paper -39.99 11/15/2022 653-41990-421990 11/06/2022 Amazon - Refund Paper -39.99 11/15/2022 653-41990-421990 11/06/2022 Amazon - Paper, Rubber Gloves 88.97 11/15/2022 653-41990-421990 11/06/2022 Amazon - Light Bar for New Dodge Truck W/S 130.63 11/15/2022 703-00000-165010 11/06/2022 Amazon - Light Bar for New Dodge Truck W/S 282.25 11/15/2022 703-00000-165010 11/06/2022 Arctic Glacier - Resale 43454230107 432.73 11/15/2022 609-49750-425500 11/06/2022 Arctic Glacier - Resale 93454228505 519.13 11/15/2022 609-49750-425500 11/06/2022 AST Sports - T Shirts for Lets Chalk (277) 3,324.97 11/15/2022 101-41310-444220 11/06/2022 AST Sports - Tunic Blouses (2) for Elections 79.24 11/15/2022 101-41410-443990 11/06/2022 Auto Value - Oil for Pallet Jack 12.99 11/15/2022 701-00000-421990 11/06/2022 Auto Value - Extractor Tool & Picks 8.49 11/15/2022 101-43127-421990 11/06/2022 Auto Value - 10' 12V Extension Cord 15.99 11/15/2022 101-45201-421990 11/06/2022 Banners.com - Banners for Chalkfest (2) 154.28 11/15/2022 101-41310-444220 11/06/2022 CenterPoint - Final Bills for Old Chamber Bldg 206.71 11/15/2022 701-00000-438100 11/06/2022 Cintas - Mat Service - #4134124265, 413481723 209.56 11/15/2022 226-45126-431990 11/06/2022 Cintas - Mat Service - #4127232041, 413412432 402.63 11/15/2022 609-49754-431990 11/06/2022 Cintas - Mat Service - #4135537671 40.34 11/15/2022 101-45501-431990 11/06/2022 Cintas - Mat Service - #4134817151, 62.30 11/15/2022 653-41990-431990 11/06/2022 Cintas - Mat Service - #4132022114, 413345061 118.37 11/15/2022 653-41990-431990 11/06/2022 Cintas - Mat Service - #4132783116, 413345056 260.35 11/15/2022 609-49754-431990 11/06/2022 Cintas - Mat Service - #4132783161, 413345067 145.25 11/15/2022 226-45122-431990 AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 11/06/2022 Cintas - Mat Service - #4132783107 40.34 11/15/2022 101-45501-431990 11/06/2022 Costco - Food for Let's Chalk Artists 406.49 11/15/2022 101-41310-444220 11/06/2022 Costco - Yogurt, Chicken Melts for Concession 55.46 11/15/2022 226-45125-425410 11/06/2022 Cub - Resale - Lemons & Limes 51.34 11/15/2022 609-49754-378160 11/06/2022 CWP Enterprises - Hoses for Plow Trucks 506.83 11/15/2022 101-43120-422100 11/06/2022 Dacotah Paper - Cleaning Supplies 1,201.36 11/15/2022 701-00000-421990 11/06/2022 Dacotah Paper - Cleaning Supplies 471.83 11/15/2022 701-00000-421990 11/06/2022 Dacotah Paper - Food Trays, Kleenex for Conce: 117.40 11/15/2022 226-45125-421990 11/06/2022 DISH - October Services 77.03 11/15/2022 609-49754-432500 11/06/2022 Dollar Tree - Fall Decoration Supplies 36.25 11/15/2022 101-45201-421990 11/06/2022 Drivers License Guide Co - US & Int'l ID Check 50.47 11/15/2022 609-49754-421990 11/06/2022 DSG - 2" MIP x 1 1/2" NST HDM3210AB 68.74 11/15/2022 101-43127-422990 11/06/2022 DSG - 1 1/4" Cub Box Repair Lid w/Set Screws 259.70 11/15/2022 601-49440-422990 11/06/2022 Easy Badges - ID Badge Software 139.00 11/15/2022 702-00000-421990 11/06/2022 Elk River Landfill - 1.38T Waste Disposal 430.90 11/15/2022 101-43120-421990 11/06/2022 Fleet Farm - Diesel Fuel 17.422 G @ $5.259 - TE 91.62 11/15/2022 101-42200-421200 11/06/2022 Fleet Farm - Diesel Fuel 18.339 G @ $4.899 - Ei 89.84 11/15/2022 101-42200-421200 11/06/2022 Fleet Farm - Diesel Fuel 10.821 G @ $5.389- Te 57.45 11/15/2022 101-42200-421200 11/06/2022 Fleet Farm - Diesel Fuel 13.551 G @ $5.109 - Ej 69.23 11/15/2022 101-42200-421200 11/06/2022 Fleet Farm - Diesel Exhaust Fluid 41.97 11/15/2022 101-42200-421200 11/06/2022 Fleet Farm - Brine Hose for Trucks 84.99 11/15/2022 101-43125-422100 11/06/2022 Force America - Manual Pull Valve 90.29 11/15/2022 101-43125-422100 11/06/2022 FSSolutions - dba - Vault - DOT Screen T,G. 59.38 11/15/2022 101-45201-431990 11/06/2022 General Rental - Sheathing Stapler 34.75 11/15/2022 101-45201-421990 11/06/2022 Gopher Sport - Basketball Hoop for Gym 200.48 11/15/2022 226-45126-421990 11/06/2022 Grainger - Block Heater New 2022 Dodge 345.92 11/15/2022 703-00000-165010 11/06/2022 Grainger - Truck Drawer New 2022 Dodge 1,331.82 11/15/2022 703-00000-165010 11/06/2022 Grainger - AAA Batteries (24 pk/3 pkgs) 41.28 11/15/2022 101-43110-421990 11/06/2022 Hirschfields - 2 Gallons Paint 103.46 11/15/2022 101-45204-421990 11/06/2022 Hirschfields - 3 Gallons Paint 158.94 11/15/2022 101-45204-421990 11/06/2022 Holiday - .545 G @ $3.699 2.61 11/15/2022 701-00000-421200 11/06/2022 Holiday - Car Wash 8.00 11/15/2022 701-00000-421990 11/06/2022 Home Depot - CO Detectors (4) 67.52 11/15/2022 701-00000-421990 11/06/2022 Home Depot - Heavy Duty Tape, Dispenser, Bru 65.04 11/15/2022 101-45201-421990 11/06/2022 Home Depot - 60G & 80G Steel Conical 18.94 11/15/2022 226-45126-421990 11/06/2022 Home Depot - Test Leads Set for Test Meter 19.97 11/15/2022 701-00000-421990 11/06/2022 Home Depot - Hooks for Childcare Area 21.35 11/15/2022 226-45126-421990 11/06/2022 Home Depot - Paint & Supplies to Repair Wall 51.17 11/15/2022 701-00000-421990 11/06/2022 Home Depot - PVC Pipe 8.78 11/15/2022 101-43120-421990 11/06/2022 Home Depot - 12 ft Boards (3) 78.22 11/15/2022 101-43120-421990 11/06/2022 Home Depot - Clear Acrylic Sheet 105.00 11/15/2022 101-45201-421990 11/06/2022 Home Depot - Quikrete Mix (10 Bags) 47.40 11/15/2022 101-43120-421990 11/06/2022 Home Depot - HVAC Filters (2 pk) 41.75 11/15/2022 701-00000-421990 AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 11/06/2022 Home Depot - 12FT Cedar Boards (4), Screws 180.60 11/15/2022 101-45201-421990 11/06/2022 Home Depot - Return Surge Strips (9) -26.82 11/15/2022 101-45201-421990 11/06/2022 Home Depot - Command Strips, Chalkboard Pai 12.94 11/15/2022 101-45204-421990 11/06/2022 Home Depot - Drill Bits, Hex Head, Washers 28.52 11/15/2022 101-43120-422400 11/06/2022 Innovative - Badges (1 Box) 63.51 11/15/2022 101-41310-421990 11/06/2022 Innovative - Labels 45.97 11/15/2022 101-41310-421990 11/06/2022 Innovative - Soap, Pencil Cups (2) 22.14 11/15/2022 653-41990-421990 11/06/2022 Innovative - Markers, Paper 109.24 11/15/2022 609-49754-421990 11/06/2022 Joes Gas - 33.593 G @ $3.499 gal - Trip to Moo: 117.54 11/15/2022 101-43120-421200 11/06/2022 Kwik Trip - Car Wash for Van 12.00 11/15/2022 226-45122-421990 11/06/2022 Lifeguard Store - Replacement Strap for Backbo 22.40 11/15/2022 226-45124-421990 11/06/2022 Marties Farm - 5 lb Seed 23.00 11/15/2022 652-49881-421990 11/06/2022 Marties Farm - Straw 8.75 11/15/2022 101-45201-421990 11/06/2022 MN Fire Service Board - Refund Overpayment -25.00 11/15/2022 101-42200-433100 11/06/2022 MN Transportation Alliance - Forum (ML) 25.00 11/15/2022 101-43115-433100 11/06/2022 Microsoft - Cloud Storage for Backups 58.63 11/15/2022 702-00000-421990 11/06/2022 Microsoft - Oct 2022 Online Service 365 208.65 11/15/2022 702-00000-431990 11/06/2022 Microsoft - Monthly E3 Email User Licenses 32.00 11/15/2022 702-00000-431900 11/06/2022 MN Dept Labor - Qtr 3 Building Permit Surchar; 3,148.60 11/15/2022 101-00000-208110 11/06/2022 MN Dept Labor - Qtr 3 Building Permit Surchar; -125.94 11/15/2022 101-42400-343000 11/06/2022 Monti Chamber - Oct Lunch (JT) 40.00 11/15/2022 213-46301-443990 11/06/2022 Monti Chamber - Oct Lunch (HF) 40.00 11/15/2022 101-41310-443990 11/06/2022 Monti Chamber - Sept Lunch (JT) 20.00 11/15/2022 213-46301-443990 11/06/2022 Monti Printing - Incident Reports (100) 119.23 11/15/2022 101-42200-421990 11/06/2022 Monti Printing - Name Badges for Staff (11) 178.90 11/15/2022 101-41310-421990 11/06/2022 Monti Printing - Name Plate for Planning Comm 14.00 11/15/2022 101-41910-421990 11/06/2022 Night Hawk Security - Monthly Security @ Park 49.95 11/15/2022 701-00000-431990 11/06/2022 Queen Bee's - Centerpieces for IEDC Breakfast 1 501.06 11/15/2022 213-46301-443990 11/06/2022 Red's - Fuel 23.03 11/15/2022 101-45201-421200 11/06/2022 Republic - Shredding Service (CH) 32.92 11/15/2022 101-41310-431990 11/06/2022 Republic - Shredding Service (DMV) 32.92 11/15/2022 653-41990-431990 11/06/2022 Runnings - Knee Pads 46.99 11/15/2022 101-43120-422110 11/06/2022 Runnings - Simple Green Cleaner, Eyebolts (2) 27.76 11/15/2022 101-45201-421990 11/06/2022 Runnings - Stihl Part, Shop Repair 79.70 11/15/2022 101-45201-440440 11/06/2022 Runnings - Antifreeze (50 gal) (8) 23.92 11/15/2022 101-45201-421990 11/06/2022 Runnings - Crappie Minnows 7.98 11/15/2022 101-45201-421990 11/06/2022 Runnings - Duct Tape, Markers 14.72 11/15/2022 101-43120-421990 11/06/2022 Runnings - Rubber Gloves 8.99 11/15/2022 101-43125-421990 11/06/2022 Runnings - Paint Brush, Black Enamel Truck #1 31.37 11/15/2022 101-43120-421510 11/06/2022 Runnings - Keys (6) 8.94 11/15/2022 226-45126-421990 11/06/2022 Runnings - 20V HammerDrill, Batter Pack, Scre 460.46 11/15/2022 701-00000-421990 11/06/2022 Runnings - Valve Stop, Valve Boiler Drain, Adal 35.15 11/15/2022 101-45201-421990 11/06/2022 Runnings - 17 PC Socket Set 159.99 11/15/2022 701-00000-421990 AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 11/06/2022 Runnings - Misc Brushes, Paint Kit, Bedliner Ki 141.52 11/15/2022 701-00000-421990 11/06/2022 Runnings - Cordless Hammer Drill 229.99 11/15/2022 101-43127-421990 11/06/2022 Runnings - Misc Fittings for Sand Truck #101 210.60 11/15/2022 101-43125-422100 11/06/2022 Safeguard Security - Monthly Security Monitorii 44.95 11/15/2022 701-00000-431990 11/06/2022 Speedway - Diesel Fuel 10.086 gals @ $3.569 - 36.00 11/15/2022 101-42200-421200 11/06/2022 Speedway - Diesel Fuel 10.036 gals @ $3.409 - 34.21 11/15/2022 101-42200-421200 11/06/2022 Survey Monkey - Annual Subscription Renewal 192.00 11/15/2022 101-41800-443300 11/06/2022 Survey Monkey - Annual Subscription Renewal 192.00 11/15/2022 101-41910-443300 11/06/2022 U of M CCE - Illicit Discharge Mgmt Course (R 40.00 11/15/2022 101-43115-433100 11/06/2022 Upholstery Industries - Upholstery Fitness Pads 1,060.00 11/15/2022 226-45126-421990 11/06/2022 USPS - Fluoride Sample to MDH 5.40 11/15/2022 601-49440-432200 11/06/2022 Verizon - Aug 21 - Sep 20 1,120.29 11/15/2022 702-00000-432100 11/06/2022 Von Hanson Snacks - Pretzels for Concession (41 148.00 11/15/2022 226-45125-425410 11/06/2022 Walmart Checks - Checks for DMV 31.58 11/15/2022 653-41990-421990 11/06/2022 Walmart Checks - Deposit Tickets (100) 12.06 11/15/2022 653-41990-421990 11/06/2022 Walmart - Candy for Downtown Trick or Treat 117.36 11/15/2022 226-45122-421990 11/06/2022 Walmart-Microwave 118.00 11/15/2022 101-41310-421990 11/06/2022 Walmart - Gift Card for Safety Bingo 30.00 11/15/2022 101-41800-421990 11/06/2022 Walmart - Downtown Trick or Treat Photo Bootl 85.04 11/15/2022 101-45201-421990 11/06/2022 Walmart - Seasonal Decorations for Fish Planter 89.48 11/15/2022 101-45201-421990 11/06/2022 Walmart - Seasonal Decorations for Fish Planter 54.01 11/15/2022 101-45201-421990 11/06/2022 Walmart - Water 16.08 11/15/2022 101-45201-421990 11/06/2022 Walmart - Candy for Downtown Trick or Treat 285.60 11/15/2022 101-41310-443990 11/06/2022 Walmart - Chalk, Wipes, for Chalkfest 39.72 11/15/2022 101-41310-444220 11/06/2022 Waste Mgmt - Sept 2022 156.75 11/15/2022 101-45201-438400 11/06/2022 Waste Mgmt - Sept 2022 35.80 11/15/2022 101-43127-438400 11/06/2022 Waste Mgmt - Sept 2022 25.06 11/15/2022 609-49754-438400 11/06/2022 Waste Mgmt - Sept 2022 12.53 11/15/2022 101-45501-431990 11/06/2022 Waste Mgmt - Sept 2022 119.05 11/15/2022 602-49480-438400 11/06/2022 Waste Mgmt - Sept 2022 219.30 11/15/2022 226-45126-438400 11/06/2022 Waste Mgmt - Sept 2022 - Recycling 20,485.43 11/15/2022 101-43230-438400 11/06/2022 Waste Mgmt - Sept 2022 - Garbage 45,233.01 11/15/2022 101-43230-438400 11/06/2022 Waste Mgmt - Sept 2022 - GFEE 4,405.15 11/15/2022 101-00000-208120 11/06/2022 WHCE - Sunset Ponds Lift Station 9/1-10/1/22 ( 148.43 11/15/2022 602-49490-438100 11/06/2022 WHCE - General Street Lighting 2,067.67 11/15/2022 101-43160-438100 11/06/2022 WHCE - Nov 2022 Security Monitoring (12 accl 333.89 11/15/2022 701-00000-431900 11/06/2022 Adobe - State Arts Grant - Oct 2022 29.99 11/15/2022 101-45204-421990 11/06/2022 All Purpose Rental - Towable Boom for Chalkfe 400.00 11/15/2022 101-41310-444220 11/06/2022 Amazon - Rubber Finger Tips 6.21 11/15/2022 101-41310-421990 11/06/2022 Amazon - Letter Openers (12 pk) 8.50 11/15/2022 101-41310-421990 11/06/2022 Amazon - Wireless Doorbell for Elections 21.99 11/15/2022 101-41410-421990 11/06/2022 Amazon - Coffee 13.17 11/15/2022 101-41310-421990 11/06/2022 Amazon - Black Toner for Elections 88.89 11/15/2022 101-41410-421990 AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 11/06/2022 Amazon - Expanding File Folders, Tape, Magni 82.54 11/15/2022 101-41310-421990 11/06/2022 Amazon - Coffee 11.94 11/15/2022 101-41310-421990 11/06/2022 Amazon - Alphabetic Expanding Files (2) for El 44.00 11/15/2022 101-41410-421990 11/06/2022 Amazon - 3V Lithium Coin Cell Battery (10 Pk) 27.48 11/15/2022 101-43125-421990 11/06/2022 Amazon - Poly Drip Deck 174.44 11/15/2022 101-45201-421990 11/06/2022 Amazon - Hooded Velvet Cloak - Trick or Treat. 21.99 11/15/2022 101-45201-421990 11/06/2022 Amazon - Fairy Lights (24 pk) 20.99 11/15/2022 101-45204-421990 11/06/2022 Amazon - Desk File Sorters (6) - Poll Pad Kits - 122.94 11/15/2022 101-41310-421990 11/06/2022 Amazon - A - Z Tab Dividers for 3 Ring Binders 40.75 11/15/2022 101-41310-421990 11/06/2022 AST Sports - Shirts (2) for Elections 77.50 11/15/2022 101-41410-443990 11/06/2022 Auto Value - Oil Filters for Dome (2), HD Fuel 1 33.31 11/15/2022 101-43127-422120 11/06/2022 Auto Value - FHP Med Horse Power 14.99 11/15/2022 101-43120-422110 11/06/2022 Auto Value - 3/8 FEM Body 11.99 11/15/2022 101-43120-422110 11/06/2022 Cub - Resale - Lemons & Limes 56.75 11/15/2022 609-49754-378160 11/06/2022 CWP Enterprises - Hoses for Trucks (3), Adaptec 259.11 11/15/2022 101-43125-422100 11/06/2022 Eagle Engraving - Plaque S.L. 129.95 11/15/2022 101-42200-421990 11/06/2022 Grainger - Flat Washer, SHCS Button 11.86 11/15/2022 601-49440-422701 11/06/2022 Grainger - 7 Way Plug 10.51 11/15/2022 101-43125-421990 11/06/2022 Hirschfields - 3 Pk Pro/Doo Z FTP 12.19 11/15/2022 101-45201-421990 11/06/2022 Home Depot - 2 x 10 Ft Board, RSS Screws (401 58.05 11/15/2022 101-45201-421990 11/06/2022 Innovative - Envelopes 52.05 11/15/2022 101-41310-421990 11/06/2022 Jimmy Johns - Food for Planning Commission b 60.81 11/15/2022 101-41910-443990 11/06/2022 McGard - Meter, Lock, Assembly, Insert 216.21 11/15/2022 601-49440-422701 11/06/2022 Midway Iron - 12' Tube & 12' Flat 998.28 11/15/2022 101-43125-421700 11/06/2022 MN Transportation Alliance - Annual Meeting R 110.00 11/15/2022 101-43115-433100 11/06/2022 NEOGOV - Zip Recruiter Posting for Finance 199.00 11/15/2022 101-41800-443300 11/06/2022 Monti Napa - Marine Antifreeze (6) 29.94 11/15/2022 101-45201-421990 11/06/2022 Runnings - Adaptor 7 Pole RV Blade Trailer End 10.99 11/15/2022 101-43120-422110 11/06/2022 Runnings - 2" Short Pipe Fitting 9.98 11/15/2022 101-43125-421700 11/06/2022 Runnings - Pipe Thread Seal (2) 19.98 11/15/2022 101-43127-421990 11/06/2022 Runnings - 2" Mesh Strainer, MiscAdaptor, Plug 384.84 11/15/2022 101-43125-421700 11/06/2022 Runnings - 1 1/2" Short Pipe & Coupling #101 P 16.48 11/15/2022 101-43125-422100 11/06/2022 USPS - Certified Letter 7.85 11/15/2022 101-41800-432200 11/06/2022 Villa Bar & Grill - IEDC Breakfast 1,289.43 11/15/2022 213-46301-443990 11/06/2022 Walgreens - 16 x 20 Photo Posters (12) 77.27 11/15/2022 101-43120-421990 11/06/2022 Walmart - Pop, Flavored Water - Elections 100.94 11/15/2022 101-41410-421990 11/06/2022 Walmart - Cookies, Snacks - Elections 34.42 11/15/2022 101-41410-421990 11/06/2022 Amazon - LED Transformer 120W 12V DC 30.98 11/15/2022 101-45201-421990 11/06/2022 Amazon - Hot Chocolate 57.03 11/15/2022 101-43110-421990 11/06/2022 Amazon - Prime Membership 79.00 11/15/2022 101-41310-443300 11/06/2022 Aramark - Sept 2022 - Uniforms - Parks 248.49 11/15/2022 101-45201-441700 11/06/2022 Aramark - Sept 2022 - Rugs, Towels - Parks Bar 193.11 11/15/2022 101-45201-431990 11/06/2022 Aramark - Sept 2022 - Uniforms - Water 119.12 11/15/2022 601-49440-441700 AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 11/06/2022 Aramark - Sept 2022 - Uniforms - Water 119.12 11/15/2022 602-49490-441700 11/06/2022 Aramark - Sept 2022 - Uniforms - Streets 273.64 11/15/2022 101-43120-441700 11/06/2022 Aramark - Sept 2022 - Towel Service - Shop 300.68 11/15/2022 101-43127-431990 11/06/2022 Amazon - Return Fingertip Moistener, Cardstocl -35.52 11/15/2022 101-41310-421990 11/06/2022 Amazon - Return Pens -15.46 11/15/2022 101-41310-421990 11/06/2022 AST Sports - Jackets for Staff (6) 386.30 11/15/2022 609-49754-421990 11/06/2022 AutoZone - Tank Heater for Chestnut Lift Statioi 69.99 11/15/2022 602-49490-422990 11/06/2022 Best Western - Rooms for Chalkfest Artists (2 1) 3,453.12 11/15/2022 101-41310-444220 11/06/2022 DSG - Diaphragm Assy (2), Adaptor, Valve, Ho,, 124.08 11/15/2022 101-45201-421990 11/06/2022 Emergency Auto Tech - 400 Series DOT Housin; 542.88 11/15/2022 101-43120-422110 11/06/2022 Etsy.com - FRAUD Charge - To be Refund by U 115.19 11/15/2022 101-00000-115030 11/06/2022 Fastenal - 5/16" FHSCS (100) 38.42 11/15/2022 101-45201-421990 11/06/2022 Fastenal - Parts 22.18 11/15/2022 101-45201-421990 11/06/2022 AT&T - FirstNet - Sept 2022 Mobile Unlimited ( 76.46 11/15/2022 101-42200-432100 11/06/2022 Fleet Farm - Diesel Fuel 37.43 11/15/2022 101-42200-421200 11/06/2022 Force America - M12 Cable 137.05 11/15/2022 101-43125-422100 11/06/2022 Innovative - Paper, Candy 806.15 11/15/2022 609-49754-421990 11/06/2022 Shiffler Equip - Return LED 52W Lamps -151.32 11/15/2022 701-00000-421990 11/06/2022 U of M CCE - Illicit Discharge Mgmt Course (M 40.00 11/15/2022 101-43115-433100 11/06/2022 Walmart.com - Candy for Downtown Trick or Tr 200.74 11/15/2022 101-45201-421990 11/06/2022 Wine Spectator - Annual Subscription 59.95 11/15/2022 609-49754-443300 11/06/2022 Grant Gopher - Find My Grant Monthly Service 9.00 11/15/2022 101-45201-443300 11/06/2022 Brunt Workwear - Safety Boots (MF) 145.00 11/15/2022 101-43115-421990 Check Total: 113,692.48 Total for Check Run: 335,894.98 Total of Number of Checks: 2 The preceding list of bills payable was reviewed and approved for payment. Date 12/12/22 Approved by: Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (12/05/2022 - 3:30 PM) Page 7 Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 12/01/2022 - 3:OOPM Batch: 00215.11.2022 - 215.11.2022 Xcel/CPE Invoice No Description Amount Payment Date Acct Number Vendor: 4263 CAYAN Check Sequence: 1 2435292 10/2022 (3) CC Machine Rentals 128.69 11/30/2022 609-49754-424100 2435292 10/2022 (15,542) CC Transactions 1,668.82 11/30/2022 609-49754-443980 Check Total: 8,911.64 Moiiii6effo Y Reference ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 1 Check Total: 1,797.51 Vendor: 1102 CENTERPOINT ENERGY Check Sequence: 2 11/30/2022 5863599-6 - Animal Shelter 84.00 11/30/2022 101-42700-438100 11/30/2022 5828859-8 - Storage Garage 16.80 11/30/2022 101-41940-438100 11/30/2022 5864452-7 - Library 144.21 11/30/2022 101-45501-438100 11/30/2022 5837384-6 - Publc Works 129.13 11/30/2022 101-43127-438100 11/30/2022 6401745330-5 - 349 W Broadway 39.18 11/30/2022 101-45204-438100 11/30/2022 5788570-9 - Hi Way Liquor 90.30 11/30/2022 609-49754-438100 11/30/2022 5804618-6 - Parks (Fallon) 16.80 11/30/2022 101-45201-438100 11/30/2022 5768542-2 - MCC 4,776.91 11/30/2022 226-45126-438100 11/30/2022 5768542-2 - City Hall 206.57 11/30/2022 101-41940-438100 11/30/2022 5820786-1 - Public Works 33.01 11/30/2022 101-43127-438100 11/30/2022 5799425-3 - Public Works 52.07 11/30/2022 101-43127-438100 11/30/2022 5821009-7 - Parks 53.38 11/30/2022 101-45201-438100 11/30/2022 5768542-2 - National Guard 103.28 11/30/2022 101-42800-438100 11/30/2022 5768542-2 - Senior Center 77.46 11/30/2022 101-45175-438100 11/30/2022 8000015233-2 - WWTP 2,848.25 11/30/2022 602-49480-438100 11/30/2022 5806932-9 - Parks 16.80 11/30/2022 101-45201-438100 11/30/2022 5799427-9 - Public Works 24.88 11/30/2022 101-43127-438100 11/30/2022 6402504048-2 - 107 Broadway W 10.31 11/30/2022 101-45204-438100 11/30/2022 11077481-7 - Fire Station 101.06 11/30/2022 101-42200-438100 11/30/2022 8235333-5 - DMV 18.04 11/30/2022 653-41990-438100 11/30/2022 5843395-4 - Facilities 31.66 11/30/2022 701-00000-438100 11/30/2022 6402462182-9 - Help Center 19.50 11/30/2022 701-00000-438100 11/30/2022 8235331-9 - DMV 18.04 11/30/2022 653-41990-438100 Check Total: 8,911.64 Moiiii6effo Y Reference ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 2050 DEMVI LLC Check Sequence: 3 ACH Enabled: True 11/25/2022 Parking Lot Maintenance - Nov 2022 213.86 11/30/2022 213-46301-443990 Check Total: 213.86 Vendor: 6041 HEALTHEQUITY INC Check Sequence: 4 ACH Enabled: True 16296734 Participant Fee - Nov 2022 32.80 11/30/2022 101-41800-413500 40414387 FSA- Dependent Care 384.60 11/30/2022 101-00000-217200 40428252 FSA- Dependent Care 384.60 11/30/2022 101-00000-217200 Check Total: 802.00 Vendor: 5188 HEALTHY CONTRIBUTIONS Check Sequence: 5 ACH Enabled: True 11/15/2022 AARP Supplement/At Your Best 5.90 11/30/2022 226-45122-430900 Check Total: 5.90 Vendor: 5646 JACK HENRY & ASSOCIATES, INC. Check Sequence: 6 ACH Enabled: True 4141430 Client Account Fees - Nov 2022 48.92 11/30/2022 226-45122-443980 Check Total: 48.92 Vendor: 3241 LINCOLN FINANCIAL GROUP Check Sequence: 7 ACH Enabled: True 11/1/2022 Life Insurance - Nov 2022 2,833.39 11/30/2022 101-00000-217066 Check Total: 2,833.39 Vendor: 1593 MN DEPT OF REVENUE - ACH Check Sequence: 8 ACH Enabled: True October Oct Sales Tax - General 141.94 11/30/2022 101-00000-208100 October Oct Sales Tax - General 0.06 11/30/2022 101-41310-443990 October Oct Waste Tax - General 104.92 11/30/2022 101-00000-208120 October Oct Waste Tax - General 0.08 11/30/2022 101-43230-443990 October Oct Sales Tax - MCC 4,714.21 11/30/2022 226-00000-208100 October Oct Sales Tax - MCC -1.21 11/30/2022 226-45122-362900 October Oct Sales Tax - Water 3,200.99 11/30/2022 601-00000-208100 October Oct Sales Tax - Water -0.99 11/30/2022 601-49440-443990 October Oct Sales Tax - Liquor 57,714.40 11/30/2022 609-00000-208100 October Oct Sales Tax - Liquor -0.40 11/30/2022 609-00000-362900 Check Total: 65,874.00 Vendor: 5147 MN PEIP Check Sequence: 9 ACH Enabled: True 1233560 Health Insurance - Dec 2022 48,150.91 11/30/2022 101-00000-217061 AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 48,150.91 Vendor: 4732 MONEY MOVERS, INC. Check Sequence: 10 153386 Fitness Rewards - Oct 2022 17.75 11/30/2022 226-45122-430900 Check Total: 17.75 Vendor: 1426 CITY OF MONTICELLO Check Sequence: 11 UB Sept 2022 5005 - spklr - 822 Hart Blvd. 98.17 11/30/2022 101-43120-438200 UB Sept 2022 8631 - Animal Shelter 151.78 11/30/2022 101-42700-438200 UB Sept 2022 5026 - Ellison Park 477.27 11/30/2022 101-45201-438200 UB Sept 2022 8905 - PW Office 17.50 11/30/2022 101-43127-438200 UB Sept 2022 5002- spklr- 1510 Hart Blvd 37.28 11/30/2022 101-43120-438200 UB Sept 2022 8119 - 303 6th St - Parks Barn 194.30 11/30/2022 101-45201-438200 UB Sept 2022 7224 - WWTP 3,038.72 11/30/2022 602-49480-438200 UB Sept 2022 8394 - spklr - Riverside Cem. 7.22 11/30/2022 215-49010-438200 UB Sept 2022 7256-004 - 130 Brdwy- Stormwtr 26.25 11/30/2022 213-46301-438200 UB Sept 2022 5004 - spklr - 1390 Hart Blvd 154.14 11/30/2022 101-43120-438200 UB Sept 2022 7441 - spklr - 200 W. Broadway 19.88 11/30/2022 101-43120-438200 UB Sept 2022 14915 - spklr - 4100 1/2 Cedar 10.18 11/30/2022 101-43120-438200 UB Sept 2022 8528 - Monti -NSP Sftbll Fields 698.80 11/30/2022 101-45203-438200 UB Sept 2022 8086 - 4th St. Warming House 17.50 11/30/2022 101-45201-438200 UB Sept 2022 8177 - Library 148.53 11/30/2022 101-45501-438200 UB Sept 2022 8674 - spklr - 207 Chelsea Rd 142.86 11/30/2022 601-49440-438200 UB Sept 2022 8117 - MCC 1,041.87 11/30/2022 226-45126-438200 UB Sept 2022 8622 - Pioneer Park bathroom 17.50 11/30/2022 101-45201-438200 UB Sept 2022 10128 - DMV 49.83 11/30/2022 653-41990-438200 UB Sept 2022 5569 - spklr - Meadow Oak Ave 294.19 11/30/2022 101-45201-438200 UB Sept 2022 8488 - spklr - Hillcrest Park 112.47 11/30/2022 101-45201-438200 UB Sept 2022 15291 - Commuter Lot- Stormwtr 54.25 11/30/2022 101-43120-438200 UB Sept 2022 13953 - spklr - Hwy25/SE Brdwy 29.21 11/30/2022 101-43120-438200 UB Sept 2022 15064 - spklr -Featherstone Pk 33.63 11/30/2022 101-45201-438200 UB Sept 2022 15363 - spklr- Fallon/7th St. 65.73 11/30/2022 101-43120-438200 UB Sept 2022 5248 - spklr - Bridge Park E 343.08 11/30/2022 101-45201-438200 UB Sept 2022 7885 - Facilities Maintenance 49.59 11/30/2022 701-00000-438200 UB Sept 2022 15292 - Dwntwn Parking-Strmwtr 26.25 11/30/2022 101-43120-438200 UB Sept 2022 5249 - spklr - Bridge Park W 194.11 11/30/2022 101-45201-438200 UB Sept 2022 8533 - spklr Chelsea Rd Lft St 96.38 11/30/2022 602-49490-438200 UB Sept 2022 15362 - spklr-Fallon/Chelsea 74.39 11/30/2022 101-43120-438200 UB Sept 2022 5003 - spklr - 1460 Hart Blvd 55.22 11/30/2022 101-43120-438200 UB Sept 2022 8621 - spklr- Fenning rnd-a-bt 27.50 11/30/2022 101-43120-438200 UB Sept 2022 8903 - PW Shop/Clerical 437.59 11/30/2022 101-43127-438200 ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference UB Sept 2022 8120 - Bldg. Inspec. Garage 45.50 11/30/2022 101-41940-438200 UB Sept 2022 10063 - spklr - Front St. Park 85.65 Check Sequence: 12 11/30/2022 101-45201-438200 UB Sept 2022 7256-008 - 112 River St. W EDA 45.50 1259967 11/30/2022 213-46301-438200 UB Sept 2022 10267 - spklr - Comm. Garden 12.85 Oct Background Checks (1) 11/30/2022 226-45127-438200 UB Sept 2022 5250 - Bridge Park W 33.94 125.00 11/30/2022 101-45201-438200 UB Sept 2022 8904 - PW Vehicle Storage 12.25 11/30/2022 101-43127-438200 UB Sept 2022 5637 - Meadow Oak Dog Park 7.10 11/30/2022 11/30/2022 101-45201-438200 UB Sept 2022 7256-003 -349 Bdwy- MontiArts 45.50 602-49490-443980 11/30/2022 101-45204-438200 UB Sept 2022 8114 - Hi -Way Liquors 75.39 WELLS FARGO - Monthly Charges/Returns 11/30/2022 609-49754-438200 UB Sept 2022 14522 - spklr - Hillside Cern. 67.02 8,542.46 11/30/2022 101-45201-438200 UB Sept 2022 15640 - 103 Chelsea Rd- Fire 236.48 11/30/2022 101-42200-438200 UB Sept 2022 7256-0010 - 101 Brdwy W -EDA 45.50 11/30/2022 11/30/2022 213-46301-438200 UB Sept 2022 7256-0011 107 Brdwy W- EDA 45.50 226-45127-431992 11/30/2022 213-46301-438200 UB Sept 2022 7256-013 - 113 Brdwy W - EDA 45.50 11/30/2022 11/30/2022 213-46301-438200 UB Sept 2022 7256-014 - 121 Brdwy W - EDA 45.50 MCC CC Fees (Daxco- 2887) 11/30/2022 213-46301-438200 UB Sept 2022 16795-000- 213 Bdwy - MontArts 45.50 1,793.28 11/30/2022 101-45204-438200 UB Sept 2022 16726 - 205 Pine St 55.77 11/30/2022 101-45201-438200 ACH Enabled: True ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 4 Check Total: 9,193.62 Vendor: 2282 MRI SOFTWARE Check Sequence: 12 1259967 Oct Background Checks (3) 79.00 11/30/2022 226-45122-431990 1259967 Oct Background Checks (1) 23.00 11/30/2022 609-49754-431990 1259967 Oct Background Checks (1) 23.00 11/30/2022 101-41520-431990 Check Total: 125.00 Vendor: 2438 VANCO SERVICES LLC Check Sequence: 13 00012974905 Vanco Gateway Exchange - Oct 2022 (1/2) 53.72 11/30/2022 601-49440-443980 00012974905 Vanco Gateway Exchange - Oct 2022 (1/2) 53.72 11/30/2022 602-49490-443980 Check Total: 107.44 Vendor: 2405 WELLS FARGO - Monthly Charges/Returns Check Sequence: 14 11/30/2022 Liq Store CC Fees (WF -0990) 8,542.46 11/30/2022 609-49754-443980 11/30/2022 UB CC Fees (AmEx -8910) 97.49 11/30/2022 601-49440-443980 11/30/2022 CH CC Fees (WF -0999) 232.91 11/30/2022 101-41520-443980 11/30/2022 MCC CC Fees (iAccess FM -1476) 99.29 11/30/2022 226-45127-431992 11/30/2022 UB CC Fees (AmEx -8910) 97.48 11/30/2022 602-49490-443980 11/30/2022 WE account bank charges 1,393.74 11/30/2022 101-41520-443980 11/30/2022 MCC CC Fees (Daxco- 2887) 1,403.07 11/30/2022 226-45122-443980 11/30/2022 UB CC Fees (Bluefin - 7022) 1,793.28 11/30/2022 601-49440-443980 11/30/2022 UB CC Fees (Bluefin - 7022) 1,793.27 11/30/2022 602-49490-443980 ACH Enabled: True ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 11/30/2022 Global Payments - CivicRec 77.48 11/30/2022 101-45201-443980 11/30/2022 Global Payments CC Fees (Bldg) 203.10 11/30/2022 101-42400-443980 11/30/2022 Authorize.Net CC Fees (Bldg) 25.00 11/30/2022 101-42400-443980 11/30/2022 MCC CC Fees (Clover- Fmrs Mkt) 21.42 11/30/2022 226-45127-431992 ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 5 Check Total: 15,779.99 Vendor: 1585 XCEL ENERGY Check Sequence: 15 11/30/2022 51-9391437-3 -DMV 584.58 11/30/2022 653-41990-438100 11/30/2022 51-6505909-4 - Facilities Mgmt 0.00 11/30/2022 701-00000-438100 11/30/2022 51-6505915-2 - Parks 1,426.88 11/30/2022 101-45201-438100 11/30/2022 51-6505911-8 -MCC 10,470.58 11/30/2022 226-45126-438100 11/30/2022 51-6505912-9 - Animal Shelter 250.10 11/30/2022 101-42700-438100 11/30/2022 51-4271112-2 - Library 1,176.13 11/30/2022 101-45501-438100 11/30/2022 51-6505907-2 - Park Lots- auto 91.22 11/30/2022 101-43160-438100 11/30/2022 51-6505907-2 - Parking Lots 94.88 11/30/2022 101-43160-438100 11/30/2022 51-6505905-0 - Water 9,624.98 11/30/2022 601-49440-438100 11/30/2022 51-6505915-2 - Ice Rink 33% 195.17 11/30/2022 601-49440-438100 11/30/2022 ZZZNEP-IMPLEM- 51-6505908-3 20.46 11/30/2022 101-42500-438100 11/30/2022 51-6505911-8 - City Hall 2,311.69 11/30/2022 101-41940-438100 11/30/2022 51-6505914-1 - Shop/Garage 1,376.19 11/30/2022 101-43127-438100 11/30/2022 51-6505913-0 - Fire Station 1,505.32 11/30/2022 101-42200-438100 11/30/2022 51-7780310-4 - Bldg. Inspec. G 39.78 11/30/2022 101-41940-438100 11/30/2022 51-0623082-8 - MontiArts 55.19 11/30/2022 101-45204-438100 11/30/2022 51-6505915-2 - NSP- Softball 1,028.81 11/30/2022 101-45203-438100 11/30/2022 51-6505910-7 - Liquor Store 2,369.89 11/30/2022 609-49754-438100 11/30/2022 51-6505906-1 - Sewer 1,565.50 11/30/2022 602-49490-438100 11/30/2022 51-0395766-0 - Ramsey Pumphous 5,062.63 11/30/2022 601-49440-438100 11/30/2022 51-6505911-8 - Senior Center 543.93 11/30/2022 101-45175-438100 11/30/2022 51-6572904-0 - WWTP 20,768.46 11/30/2022 602-49480-438100 11/30/2022 51-6505915-2 - NSP- consc/sec. 152.92 11/30/2022 101-45203-438100 11/30/2022 51-6505916-3 - Street Lights 15,705.60 11/30/2022 101-43160-438100 11/30/2022 51-0371645-4 - SwanCam 21.93 11/30/2022 101-45201-438100 11/30/2022 51-6505911-8 -National Guard 271.96 11/30/2022 101-42800-438100 11/30/2022 51 -6505913 -0 -Parks Bldg 619.40 11/30/2022 101-45201-438100 11/30/2022 51-13295413-8 - 103 Pine St 0.00 11/30/2022 213-46301-438100 11/30/2022 51-13295413-8 - Parks 0.00 11/30/2022 101-45201-438100 11/30/2022 51-13295413-8 - Water 0.00 11/30/2022 601-49440-438100 11/30/2022 51-13295413-8 -Streets 0.00 11/30/2022 101-43120-438100 11/30/2022 51-0013373403-2 - MontiArts 118.88 11/30/2022 101-45204-438100 11/30/2022 Solar Reward Credit -50,963.45 11/30/2022 101-41310-362140 11/30/2022 amount booked to AR 5,878.55 11/30/2022 101-00000-115030 ACH Enabled: True AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 32,368.16 Total for Check Run: 186,230.09 Total of Number of Checks: 15 The preceding list of bills payable was reviewed and approved for payment. Date: 12/12/22 Approved by: Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (12/01/2022 - 3:00 PM) Page 6 Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 12/07/2022 - 3:47PM Batch: 00202.12.2022 - 202.12.2022 AP Invoice No Description Moiiii6effo Y Amount Payment Date Acct Number Reference Vendor: 2738 ADVANCE TERRAZZO AND TILE CO INC Check Sequence: 1 ACH Enabled: False Tll-2591-22 Terrazzo Floor Repair @ MCC (2 Door Areas & 17,570.00 12/13/2022 226-45126-440100 Check Total: 17,570.00 Vendor: 5480 ALIVE LUTHERAN CHURCH Check Sequence: 2 ACH Enabled: False 12/5/2022 Addt'l Relocation Benefit Payment 1,041.75 12/13/2022 213-46301-461500 Check Total: 1,041.75 Vendor: 2337 CINDYANDERSON Check Sequence: 3 ACH Enabled: True 12/7/2022 Election Judge Mileage (24.8 miles) 15.50 12/13/2022 101-41410-433100 Check Total: 15.50 Vendor: 2338 FREDRICK ANDERSON Check Sequence: 4 ACH Enabled: True 12/7/2022 Election Judge Mileage (26 miles) 16.25 12/13/2022 101-41410-433100 Check Total: 16.25 Vendor: 4576 MARGARET ARNDT Check Sequence: 5 ACH Enabled: True 12/7/2022 Election Judge Mileage (7.8 miles) 4.88 12/13/2022 101-41410-433100 Check Total: 4.88 Vendor: 3491 ARTISAN BEER COMPANY Check Sequence: 6 ACH Enabled: False 3574220 resale - beer 588.00 12/13/2022 609-49750-425200 Check Total: 588.00 Vendor: 1368 AUTO VALUE MONTICELLO Check Sequence: 7 ACH Enabled: False 21205432 Dual Side Bulb 27.99 12/13/2022 101-43120-421990 21205455 HD Air Filter 20.66 12/13/2022 101-43127-422120 21205527 Headlight Bulbs (4) 34.96 12/13/2022 101-43120-422110 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 21206053 Trico Ultra Beam (3) 85.97 12/13/2022 101-43120-422110 21206118 Silcone Heater Hose 21.98 12/13/2022 101-42200-422110 21206146 Blower Motor Resistor 44.99 12/13/2022 101-43120-422110 21206147 7 Wire Pigtail Connect 39.99 12/13/2022 101-43120-422110 21206283 Battery, Battery Terminal Lug (8), Red Cable (1: 263.27 12/13/2022 601-49440-421990 21206292 Return Battery Terminal Lugs (4) -11.96 12/13/2022 601-49440-421990 21206344 Battery, Amp on Board Charger 122.98 12/13/2022 101-43125-422100 21206345 3/8" Drill Hex Bit Sock 4.99 12/13/2022 101-43120-421990 21206364 Return Battery Charger -70.99 12/13/2022 101-43125-422100 Check Total: 584.83 Vendor: 5628 JOHN BARTHEL Check Sequence: 8 ACH Enabled: True 12/7/2022 Election Judge Mileage (50.8 miles) 31.75 12/13/2022 101-41410-433100 Check Total: 31.75 Vendor: 6058 MARY BARTHEL Check Sequence: 9 ACH Enabled: True 12/7/2022 Election Judge Mileage (5.6 miles 3.50 12/13/2022 101-41410-433100 Check Total: 3.50 Vendor: 1062 BEAUDRY OIL COMPANY Check Sequence: 10 ACH Enabled: True 12320096 Diesel Fuel (810.70) @ $4.428 3,820.83 12/13/2022 101-43120-421200 Check Total: 3,820.83 Vendor: 6140 JEFFRY BECK Check Sequence: 11 ACH Enabled: True 12/7/2022 Election Judge Mileage (2.8 miles) 1.75 12/13/2022 101-41410-433100 Check Total: 1.75 Vendor: 1065 BELLBOY CORPORATION Check Sequence: 12 ACH Enabled: True 106089400 resale -grenadine 92.00 12/13/2022 609-49750-425400 106089400 resale - condiments 58.65 12/13/2022 609-49750-425500 106089400 freight 3.00 12/13/2022 609-49750-433300 106089400 (500) bag 60#; (500) bag QT; (500) bag 50#; (50 501.65 12/13/2022 609-49754-421990 97205700 resale -liquor 363.00 12/13/2022 609-49750-425100 97435400 resale - liquor credit -165.25 12/13/2022 609-49750-425100 97490700 resale -liq 468.00 12/13/2022 609-49750-425100 97525900 resale -liquor 8,570.90 12/13/2022 609-49750-425100 97525900 resale- wine 828.00 12/13/2022 609-49750-425300 97525900 freight 104.76 12/13/2022 609-49750-433300 97559000 resale - liquor credit -249.00 12/13/2022 609-49750-425100 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 97559000 freight -1.65 12/13/2022 609-49750-433300 97588500 resale - liq 2,213.55 12/13/2022 609-49750-425100 97588500 freight 26.40 12/13/2022 609-49750-433300 Check Total: 12,814.01 Vendor: 1067 BERNICK'S Check Sequence: 13 ACH Enabled: False 10017851 Resale - Beer n/a 78.45 12/13/2022 609-49750-425400 10017851 Resale - Beer 1,252.55 12/13/2022 609-49750-425200 10017852 Resale - Pop 159.69 12/13/2022 609-49750-425500 10020226 Resale - Beer 1,906.85 12/13/2022 609-49750-425200 10020226 Resale - Beer N/A 134.25 12/13/2022 609-49750-425400 10020227 Resale - Pop & gatorade 53.53 12/13/2022 609-49750-425400 10020228 Resale - Pop 168.09 12/13/2022 226-45125-425410 10020228 Beverages for Parries 102.60 12/13/2022 226-45123-421990 Check Total: 3,856.01 Vendor: 4328 BREAKTHRU BEVERAGE MN WINE & SPII Check Sequence: 14 ACH Enabled: False 346683245 resale -liquor 5,808.92 12/13/2022 609-49750-425100 346683245 resale - wine 1,058.16 12/13/2022 609-49750-425300 346683245 resale- mix 65.02 12/13/2022 609-49750-425400 346683245 freight 73.29 12/13/2022 609-49750-433300 346787954 resale - liq 4,167.85 12/13/2022 609-49750-425100 346787954 resale - mix 37.76 12/13/2022 609-49750-425400 346787954 resale- wine 337.00 12/13/2022 609-49750-425300 346787954 freight 61.19 12/13/2022 609-49750-433300 410360659 resale -liq -418.90 12/13/2022 609-49750-425100 410360659 freight -3.30 12/13/2022 609-49750-433300 410362980 resale -liq -189.00 12/13/2022 609-49750-425100 410362980 freight -1.65 12/13/2022 609-49750-433300 Check Total: 10,996.34 Vendor: 2890 BROTHERS FIRE & SECURITY CO Check Sequence: 15 ACH Enabled: True W22554 2022 Annual Alarm Inspection & Batteries Rept 705.00 12/13/2022 701-00000-431990 W22555 2022 Annual Alarm Inspection - Library 295.00 12/13/2022 701-00000-431990 Check Total: 1,000.00 Vendor: 1801 CANNON RIVER WINERY Check Sequence: 16 ACH Enabled: True 14389 resale- wine 700.15 12/13/2022 609-49750-425300 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 4 Check Total: 700.15 Vendor: 4646 CAPITOL BEVERAGE SALES L.P. Check Sequence: 17 ACH Enabled: True 17440416 resale - beer credit -237.30 12/13/2022 609-49750-425200 2766201 resale - beer 120.00 12/13/2022 609-49750-425200 2767799 resale -juice 25.49 12/13/2022 609-49750-425500 2767799 resale - beer n/a 156.45 12/13/2022 609-49750-425400 2767799 resale -liquor 64.00 12/13/2022 609-49750-425100 2767799 resale - beer 4,607.50 12/13/2022 609-49750-425200 2770527 resale - beer n/a, tonic 167.50 12/13/2022 609-49750-425500 2770527 resale -juice 125.40 12/13/2022 609-49750-425500 2770527 resale -liq 294.00 12/13/2022 609-49750-425100 2770527 resale - beer 19,739.09 12/13/2022 609-49750-425200 Check Total: 25,062.13 Vendor: 5805 CAPSTONE HOMES Check Sequence: 18 ACH Enabled: False 8810 Escrow Refund = 8810 Farmstead Ave/Haven Ri 2,000.00 12/13/2022 101-00000-220110 Check Total: 2,000.00 Vendor: 1095 CARLOS CREEK WINERY INC Check Sequence: 19 ACH Enabled: False 24333 resale - wine 1,440.00 12/13/2022 609-49750-425300 Check Total: 1,440.00 Vendor: 2059 CARTEGRAPH SYSTEMS LLC Check Sequence: 20 ACH Enabled: True INV2237 2022 Field Service - OMS Plus, OMS User, Don 17,381.62 12/13/2022 702-00000-155010 Check Total: 17,381.62 Vendor: 1106 CENTRAL MCGOWAN INC Check Sequence: 21 ACH Enabled: True 0000207523 Monthly Tank Rental 70.00 12/13/2022 701-00000-441500 0000652666 Bulk Carbon Dioxide (520 lbs) 175.65 12/13/2022 701-00000-421600 Check Total: 245.65 Vendor: 6141 DEANINE CHRISTY Check Sequence: 22 ACH Enabled: True 12/7/2022 Election Judge Mileage (5 miles) 3.13 12/13/2022 101-41410-433100 Check Total: 3.13 Vendor: 1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 23 ACH Enabled: True 1781349 resale - beer credit -286.00 12/13/2022 609-49750-425200 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1783785 resale - beer 25,603.75 12/13/2022 609-49750-425200 1786648 resale - beer 3,976.15 12/13/2022 609-49750-425200 1786687 resale - beer credit -449.20 12/13/2022 609-49750-425200 1788212 resale - beer 42,897.75 12/13/2022 609-49750-425200 1790441 resale - beer 1,214.95 12/13/2022 609-49750-425200 1790441 resale - beer n/a 169.25 12/13/2022 609-49750-425400 1791569 resale - beer 450.00 12/13/2022 609-49750-425200 1791570 resale - beer 25,726.97 12/13/2022 609-49750-425200 1791570 resale - beer na 254.00 12/13/2022 609-49750-425400 1793153 resale - beer credit -29.58 12/13/2022 609-49750-425200 Check Total: 99,528.04 Vendor: 5898 DAKOTA SUPPLY GROUP - MONTICELLO Check Sequence: 24 S102308186.001 Pipe, Adaptor 98.84 12/13/2022 701-00000-421990 Check Total: 98.84 Vendor: 5201 DICK FAMILY, INC. Check Sequence: 25 1543862 resale - beer 356.65 12/13/2022 609-49750-425200 1546319 resale - beer credit -16.88 12/13/2022 609-49750-425200 1546320 resale - beer 1,886.30 12/13/2022 609-49750-425200 Check Total: 2,226.07 Vendor: 6142 JAMES DICKRELL Check Sequence: 26 12/7/2022 Election Judge Mileage (20 miles) 12.50 12/13/2022 101-41410-433100 Check Total: 12.50 Vendor: 1147 DOUBLE D ELECTRIC INC Check Sequence: 27 27129 Retro 3 Exterior Lighting Fixtures @ Head End ] 379.50 12/13/2022 701-00000-440100 27130 Replace Pole Lighting Fixture in Parking Lot @ 430.09 12/13/2022 101-45201-440100 Check Total: 809.59 Vendor: 2354 ROSEANNE DURAN Check Sequence: 28 12/7/2022 Election Judge Mileage (7 miles) 4.38 12/13/2022 101-41410-433100 Check Total: 4.38 Vendor: 5864 NOAH DUSZYNSKI Check Sequence: 29 12/7/2022 Water Safety Instructor Training Reimbursement 50.00 12/13/2022 226-45124-433100 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) ACH Enabled: False ACH Enabled: True ACH Enabled: True ACH Enabled: False ACH Enabled: False ACH Enabled: True Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 6 Check Total: 50.00 Vendor: 1153 ECM PUBLISHERS INC Check Sequence: 30 ACH Enabled: True 920841 202241 - PH Lauring Hillside Ad# 1271378 211.20 12/13/2022 101-41910-435100 921821 202244 - PH Jefferson Commons Ad# 1274741 153.60 12/13/2022 101-41910-435100 Check Total: 364.80 Vendor: 3203 KERI LEE ERICKSON Check Sequence: 31 ACH Enabled: False 12/7/2022 Election Judge Mileage (4.8 miles) 3.00 12/13/2022 101-41410-433100 Check Total: 3.00 Vendor: 6061 JOHN FALENSCHEK Check Sequence: 32 ACH Enabled: True 12/7/2022 Election Judge Mileage (32.8 miles) 20.50 12/13/2022 101-41410-433100 Check Total: 20.50 Vendor: 4336 FARM -RITE EQUIPMENT INC Check Sequence: 33 ACH Enabled: False E04305 High Speed Buffalo Turbine Blower & Remote 8,800.00 12/13/2022 101-43120-424100 E04342 Misc Aux Fuel Tan 900.00 12/13/2022 101-43127-424100 Check Total: 9,700.00 Vendor: 6143 ROBIN FELLER Check Sequence: 34 ACH Enabled: True 12/7/2022 Election Judge Mileage (83.4 miles) 52.13 12/13/2022 101-41410-433100 Check Total: 52.13 Vendor: 1179 FIRE SAFETY USA INC Check Sequence: 35 ACH Enabled: False 165371 1.5" Provenger Nozzle 715.00 12/13/2022 101-42200-440500 166009 LED Traffic Wands (12) 190.35 12/13/2022 101-42200-421990 166049 FireDN - Rescue Cribbing 2,000.00 12/13/2022 101-42200-424100 166049 Rescue Cribbing 760.00 12/13/2022 101-42200-424100 Check Total: 3,665.35 Vendor: 1187 FORCE AMERICA INC Check Sequence: 36 ACH Enabled: False 001-1686150 Kit - Arm, Thumbcal, Cable 117.15 12/13/2022 101-43125-422100 Check Total: 117.15 Vendor: 2292 GRETCHEN FREDERICK Check Sequence: 37 ACH Enabled: True 12/7/2022 Election Judge Mileage (14.6 miles) 9.13 12/13/2022 101-41410-433100 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 7 Check Total: 9.13 Vendor: 6062 THOMAS FREDERICK Check Sequence: 38 ACH Enabled: True 12/7/2022 Election Judge Mileage (18.4 miles) 11.50 12/13/2022 101-41410-433100 Check Total: 11.50 Vendor: 1413 GOPHER STATE ONE CALL INC Check Sequence: 39 ACH Enabled: True 2110607 Nov 2022 Tickets (98) - 1/2 Water 66.15 12/13/2022 601-49440-432770 2110607 Nov 2022 Tickets (98) - 1/2 Sewer 66.15 12/13/2022 602-49490-432770 Check Total: 132.30 Vendor: 5783 GRANITE CITY REAL ESTATE Check Sequence: 40 ACH Enabled: False TIF 1-40 Pay As You Go - 2nd Pmt 2022 22,301.46 12/13/2022 213-46540-465110 Check Total: 22,301.46 Vendor: 6063 LEANORA GRETEMAN Check Sequence: 41 ACH Enabled: True 12/7/2022 Election Judge Mileage (5.8 miles) 3.63 12/13/2022 101-41410-433100 Check Total: 3.63 Vendor: 9065 ALYSSA HANSON Check Sequence: 42 ACH Enabled: True 12/7/2022 Election Judge Mileage (12 miles) 7.50 12/13/2022 101-41410-433100 Check Total: 7.50 Vendor: 6066 BRENDA HARKMAN Check Sequence: 43 ACH Enabled: True 12/7/2022 Election Judge Mileage (3.6 miles) 2.25 12/13/2022 101-41410-433100 Check Total: 2.25 Vendor: 6067 IRIS HARRIS Check Sequence: 44 ACH Enabled: True 12/7/2022 Election Judge Mileage (6.6 miles) 4.13 12/13/2022 101-41410-433100 Check Total: 4.13 Vendor: 1223 HAWKINS INC Check Sequence: 45 ACH Enabled: True 6344290 Polymer - Aqua Hawk - WWTP 19,423.27 12/13/2022 602-49480-421990 6344946 Pool Chemicals 1,243.78 12/13/2022 701-00000-421600 Check Total: 20,667.05 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 6068 ROGER HEDTKE Check Sequence: 46 ACH Enabled: True 12/7/2022 Election Judge Mileage (7 miles) 4.38 12/13/2022 101-41410-433100 Check Total: 4.38 Vendor: 6069 SUSAN HEDTKE Check Sequence: 47 ACH Enabled: True 12/7/2022 Election Judge Mileage (5.4 miles) 3.38 12/13/2022 101-41410-433100 Check Total: 3.38 Vendor: 6071 ELIZABETH HONER Check Sequence: 48 ACH Enabled: True 12/7/2022 Election Judge Mileage (3.6 miles) 2.25 12/13/2022 101-41410-433100 Check Total: 2.25 Vendor: 5512 HYDROCORP HYDRO -DESIGNS, INC. Check Sequence: 49 ACH Enabled: True 0069813 -IN Cross Connection Control Program - Insp & Rpt 741.00 12/13/2022 601-49440-431990 Check Total: 741.00 Vendor: 3971 INTL UNION OF OPER ENGINEERS LOCAL Check Sequence: 50 ACH Enabled: False January 2022 Health Insurance - Union - Jan 2023 20,175.00 12/13/2022 101-00000-217061 Check Total: 20,175.00 Vendor: 5080 J & A GLASS & MIRROR INC Check Sequence: 51 ACH Enabled: False 55550 Glass Removal 840.00 12/13/2022 701-00000-440100 Check Total: 840.00 Vendor: 6138 JAVA MATES LLC Check Sequence: 52 ACH Enabled: False 11/29/2022 202224 - Planning & Zoning Escrow Refund 1,774.30 12/13/2022 101-00000-220110 Check Total: 1,774.30 Vendor: 6072 CHRISTINA JOHNSON Check Sequence: 53 ACH Enabled: True 12/7/2022 Election Judge Mileage (15.8 miles) 9.88 12/13/2022 101-41410-433100 Check Total: 9.88 Vendor: 1263 JOHNSON BROTHERS LIQUOR CO. Check Sequence: 54 ACH Enabled: False 2182074 resale - wine 460.00 12/13/2022 609-49750-425300 2182074 freight 8.25 12/13/2022 609-49750-433300 2183750 resale - liquor 1,770.00 12/13/2022 609-49750-425100 2183750 freight 33.00 12/13/2022 609-49750-433300 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference 2183751 resale- wine 542.40 12/13/2022 609-49750-425300 2183751 freight 16.50 12/13/2022 609-49750-433300 2185042 resale - liquor 2,204.72 12/13/2022 609-49750-425100 2185042 freight 26.67 12/13/2022 609-49750-433300 2185043 resale - wine 2,667.69 12/13/2022 609-49750-425300 2185043 freight 64.87 12/13/2022 609-49750-433300 2187992 resale - liquor 1,987.75 12/13/2022 609-49750-425100 2187992 freight 33.02 12/13/2022 609-49750-433300 2187993 resale - wine 5,400.11 12/13/2022 609-49750-425300 2187993 freight 140.85 12/13/2022 609-49750-433300 2189281 resale - liquor 4,018.44 12/13/2022 609-49750-425100 2189281 freight 71.00 12/13/2022 609-49750-433300 2189282 resale - wine 1,165.50 12/13/2022 609-49750-425300 2189282 freight 19.80 12/13/2022 609-49750-433300 229861 resale - liquor credit -3.33 12/13/2022 609-49750-425100 229862 resale - wine credit -3.33 12/13/2022 609-49750-425300 229863 resale - liquor credit -396.00 12/13/2022 609-49750-425100 229863 freight credit -0.50 12/13/2022 609-49750-433300 229864 resale - liquor credit -8.25 12/13/2022 609-49750-425100 229865 resale - wine credit -50.68 12/13/2022 609-49750-425300 230066 resale - liquor credit -4.05 12/13/2022 609-49750-425100 230067 resale - wine credit -12.76 12/13/2022 609-49750-425300 230068 resale - liquor crredit -78.50 12/13/2022 609-49750-425100 230068 freight credit -0.50 12/13/2022 609-49750-433300 Check Total: 4,430.15 ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 9 Check Total: 20,072.67 Vendor: 6073 ALICE KANTOR Check Sequence: 55 12/7/2022 Election Judge Mileage (9 miles) 5.63 12/13/2022 101-41410-433100 Check Total: 5.63 Vendor: 1273 KIWI KAI IMPORTS, INC. Check Sequence: 56 185324 resale - wine 1,931.15 12/13/2022 609-49750-425300 185324 resale - liquor 900.00 12/13/2022 609-49750-425100 185324 freight 30.00 12/13/2022 609-49750-433300 186021 resale - wine 1,653.00 12/13/2022 609-49750-425300 186021 freight 25.50 12/13/2022 609-49750-433300 186386 resale - wine -108.00 12/13/2022 609-49750-425300 186386 freight -1.50 12/13/2022 609-49750-433300 Check Total: 4,430.15 ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 6144 LORENE KOTHENBEUTEL Check Sequence: 57 ACH Enabled: True 12/7/2022 Election Judge Mileage (3 miles) 1.88 12/13/2022 101-41410-433100 Check Total: 1.88 Vendor: 6145 WANDA KRAEMER Check Sequence: 58 ACH Enabled: True 12/7/2022 Election Judge Mileage (32.8 miles) 20.50 12/13/2022 101-41410-433100 Check Total: 20.50 Vendor: 6074 ELIZABETH LAMBERT Check Sequence: 59 ACH Enabled: True 12/7/2022 Election Judge Mileage (2.8 miles) 1.75 12/13/2022 101-41410-433100 Check Total: 1.75 Vendor: 3829 STEVE LANGANKI Check Sequence: 60 ACH Enabled: True 1689 Ports Toilet Rental (11/1-11/28/22) 696.00 12/13/2022 101-45201-431901 Check Total: 696.00 Vendor: 6146 CHERYL LATHAM Check Sequence: 61 ACH Enabled: True 12/7/2022 Election Judge Mileage (26.2 miles) 16.38 12/13/2022 101-41410-433100 Check Total: 16.38 Vendor: 4907 MATTHEW LEONARD Check Sequence: 62 ACH Enabled: True 11/30/2022 Mileage Reimbursement - Fall APWA Conferenc 137.50 12/13/2022 101-43115-433100 12/7/2022 Mileage Reimbursement - Spring APWA Conferi 114.66 12/13/2022 101-43115-433100 Check Total: 252.16 Vendor: 5817 LSW INVESTMENTS LLC Check Sequence: 63 ACH Enabled: False 12/5/2022 21D002 - Planning & Zoning Escrow Refund 214,390.96 12/13/2022 101-00000-220110 Check Total: 214,390.96 Vendor: 1303 M AMUNDSON CIGAR & CANDY CO, LLP Check Sequence: 64 ACH Enabled: True 352706 resale - tobacco, cigars, pop, bar supplies 636.70 12/13/2022 609-49750-425400 352706 resale - cigarettes 1,719.14 12/13/2022 609-49750-425500 Check Total: 2,355.84 Vendor: 1305 MACQUEEN EQUIPMENT LLC Check Sequence: 65 ACH Enabled: True W10850 SNOGO MP 3D Loader 6,946.89 12/13/2022 101-43125-422100 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 11 Check Total: 6,946.89 Vendor: 1726 MARCO TECHNOLOGIES Check Sequence: 66 ACH Enabled: True 488491457 11/24/22 - 12/24/22 - Contract Payment 1,544.06 12/13/2022 702-00000-431990 CM538135 Original Invoice Voided & Rebilled - Duplicate 1 -3,617.41 12/13/2022 702-00000-431900 CM538469 Black DesignJet Ink -103.93 12/13/2022 702-00000-421990 INV 10591410 Black DesignJet Ink 103.93 12/13/2022 702-00000-421990 INV 10601302 Managed IT Services 3,517.41 12/13/2022 702-00000-431900 Check Total: 1,444.06 Vendor: 6147 MARY MICKE Check Sequence: 67 ACH Enabled: True 12/7/2022 Election Judge Mileage (2.8 miles) 1.75 12/13/2022 101-41410-433100 Check Total: 1.75 Vendor: 2653 MINNESOTA SECRETARY OF STATE - NOTI Check Sequence: 68 ACH Enabled: False 12/7/2022 Notary Commission (JS - Clerk) 120.00 12/13/2022 101-41410-431990 Check Total: 120.00 Vendor: 2068 MN DEPT OF AGRICULTURE Check Sequence: 69 ACH Enabled: False 11/29/2022 2023 Fertilizer License Renewal 150.00 12/13/2022 101-45201-443300 Check Total: 150.00 Vendor: 5586 MOOSE LAKE BREWING CO. Check Sequence: 70 ACH Enabled: True 1129-003 resale - beer 216.00 12/13/2022 609-49750-425200 Check Total: 216.00 Vendor: 6139 MACEY MORGAN Check Sequence: 71 ACH Enabled: True 12/7/2022 Water Safety Instructor Training Reimburs (1st b 100.00 12/13/2022 226-45124-433100 Check Total: 100.00 Vendor: 1390 MTI DISTRIBUTING INC Check Sequence: 72 ACH Enabled: True 1365061-01 Leaf Mulching Kit 1,750.94 12/13/2022 101-45201-421990 1370472-00 Rotary Blade -91.59 12/13/2022 101-45201-421990 1370473-00 Convoluted 25" Poly 1,083.68 12/13/2022 101-45201-421990 Check Total: 2,743.03 Vendor: 6076 DANIELLE MURDOFF Check Sequence: 73 ACH Enabled: True AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference 12/7/2022 Election Judge Mileage (19.8 miles) 12.38 12/13/2022 101-41410-433100 Check Total: 12.38 Vendor: 1913 NEW FRANCE WINE Check Sequence: 74 ACH Enabled: False 196703 resale - wine 1,232.00 12/13/2022 609-49750-425300 196703 freight 39.00 12/13/2022 609-49750-433300 Check Total: 1,271.00 Vendor: 5998 SADIE NIELSEN Check Sequence: 75 ACH Enabled: False Oct/Nov Monti Arts Intern - Oct & Nov 2022 (27.75 hour 555.00 12/13/2022 101-45204-431990 Check Total: 555.00 Vendor: 6116 NORTHLAND PETROLEUM SERVICE INC Check Sequence: 76 ACH Enabled: False 24720 Replaced Bad Pulser 682.90 12/13/2022 101-43127-440440 Check Total: 682.90 Vendor: 4472 NOVAK FLECK INC Check Sequence: 77 ACH Enabled: False 12/5/2022 21D001 - Planning & Zoning Escrow Refund - F 196,216.85 12/13/2022 101-00000-220110 Check Total: 196,216.85 Vendor: 5211 RANDI O'KEEFE KRIER Check Sequence: 78 ACH Enabled: True Dec 1st Semi Monthly Contract Payment 1,622.25 12/13/2022 101-42700-431200 Check Total: 1,622.25 Vendor: 1411 OLSON & SONS ELECTRIC INC Check Sequence: 79 ACH Enabled: True 63413 Replace Pole Head, Install Outlet, Troubleshoot, 1,709.97 12/13/2022 101-43160-440990 Check Total: 1,709.97 Vendor: 2387 FRANK OPAY Check Sequence: 80 ACH Enabled: True 12/7/2022 Election Judge Mileage (8.8 miles) 5.50 12/13/2022 101-41410-433100 Check Total: 5.50 Vendor: 1417 OSC OXYGEN SERVICE COMPANY Check Sequence: 81 ACH Enabled: True 0003537587 Large Cylinder Rentals (2) 32.55 12/13/2022 101-43127-421990 0003540162 Large Cylinder Rentals (2) 31.50 12/13/2022 101-43127-421990 0003540570 Monthly Propane Cylinders - Parks 47.25 12/13/2022 101-45201-421990 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 12 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 13 Check Total: 111.30 Vendor: 3552 PARKS AND TRAILS COUNCIL OF MINNES Check Sequence: 82 ACH Enabled: False 12/6/2022 Membership Dues 75.00 12/13/2022 101-45201-443300 Check Total: 75.00 Vendor: 5755 PATRIOT NEWS MN LLC Check Sequence: 83 ACH Enabled: False 7443 Fall Wine Sale Ad 11/12/22 521.40 12/13/2022 609-49754-434990 Check Total: 521.40 Vendor: 4633 PERFORMANCE FOOD GROUP INC Check Sequence: 84 ACH Enabled: True 396649 Food for Concession Resale @ MCC 658.70 12/13/2022 226-45125-425410 Check Total: 658.70 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 85 ACH Enabled: False 6500253 resale -liquor 788.35 12/13/2022 609-49750-425100 6500253 freight 13.20 12/13/2022 609-49750-433300 6500254 resale - wine 3,441.57 12/13/2022 609-49750-425300 6500254 freight 67.06 12/13/2022 609-49750-433300 6503626 resale - liquor 7,058.87 12/13/2022 609-49750-425100 6503626 freight 64.04 12/13/2022 609-49750-433300 6503627 resale -liquor 99.25 12/13/2022 609-49750-425100 6503627 resale - wine 2,662.85 12/13/2022 609-49750-425300 6503627 resale- mix 104.00 12/13/2022 609-49750-425400 6503627 freight 81.61 12/13/2022 609-49750-433300 Check Total: 14,380.80 Vendor: 5454 PROFESSIONAL CLEANING SERVICES LLC Check Sequence: 86 ACH Enabled: False 1168 Cleaning Services - Nov 2022 10,670.00 12/13/2022 701-00000-431100 Check Total: 10,670.00 Vendor: 5431 QUADIENT FINANCE USA INC Check Sequence: 87 ACH Enabled: False 12/4/2022 Postage for DMV: Titles, Registrations etc. (7) 110.12 12/13/2022 653-41990-432200 Check Total: 110.12 Vendor: 5713 R.D.OFFUTT COMPANY Check Sequence: 88 ACH Enabled: False P6094914 Oil Filter, Air Filters, Oil, Filter Element - for Lc 339.36 12/13/2022 101-43120-422100 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 13 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 14 Check Total: 339.36 Vendor: 1450 RAILROAD MANAGEMENT CO III LLC Check Sequence: 89 ACH Enabled: False 471492 License #301483 3/9/23-3/8/24 18" Storm Water 344.67 12/13/2022 652-49881-443990 471493 License #301484 3/9/23-3/8/24 12" Storm Water 344.67 12/13/2022 652-49881-443990 Check Total: 689.34 Vendor: 1455 RED'S MARATHON Check Sequence: 90 ACH Enabled: False 11/14/2022 Batteries (2) 260.00 12/13/2022 101-43160-421990 11/14/2022 Misc Credit -0.60 12/13/2022 101-43160-421990 11/16/2022 Fuel#112 96.75 12/13/2022 101-43120-421200 11/16/2022 Fuel#145 101.05 12/13/2022 101-43120-421200 11/17/2022 Fuel - W/S #302 126.00 12/13/2022 601-49440-421200 Check Total: 583.20 Vendor: 6148 DAVID RICHARDSON Check Sequence: 91 ACH Enabled: True 12/7/2022 Election Judge Mileage (20.6 miles) 12.88 12/13/2022 101-41410-433100 Check Total: 12.88 Vendor: 6040 ROOF COMPANY NA INC Check Sequence: 92 ACH Enabled: False 22MN-2062-2 Library Roof Improvements - FINAL Payment 26,700.00 12/13/2022 400-43300-453010 Check Total: 26,700.00 Vendor: 4781 RUE 38 LLC Check Sequence: 93 ACH Enabled: False 14860 resale- wine 600.00 12/13/2022 609-49750-425300 14860 freight 7.50 12/13/2022 609-49750-433300 Check Total: 607.50 Vendor: 4945 RYAN AUTO Check Sequence: 94 ACH Enabled: False 2022 Ram 2022 Ram 1500 VIN #1C6RR7GG3NS190579 ( 44,444.49 12/13/2022 703-00000-165010 Check Total: 44,444.49 Vendor: 6054 MORGAN SCHABEL Check Sequence: 95 ACH Enabled: True 11/25/2022 Reimburse - Lifeguard Training Certificate - 2nd 50.00 12/13/2022 226-45124-433100 Check Total: 50.00 Vendor: 6149 MICHAEL SCHOBERG Check Sequence: 96 ACH Enabled: True AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 14 Invoice No Description Amount Payment Date Acct Number Reference 12/7/2022 Election Judge Mileage (42.4 miles) 26.50 12/13/2022 101-41410-433100 Check Total: 26.50 Vendor: 4194 JENNIFER SCHREIBER Check Sequence: 97 ACH Enabled: True 12/5/2022 Mileage Reimbursement - Oct & Nov Elections 1 47.25 12/13/2022 101-41410-433100 Check Total: 47.25 Vendor: 1480 LEO SCHRODEN Check Sequence: 98 ACH Enabled: True 12/7/2022 Election Judge Mileage (8.4 miles) 5.25 12/13/2022 101-41410-433100 Check Total: 5.25 Vendor: 4148 SHERWIN WILLIAMS CO. #3442 Check Sequence: 99 ACH Enabled: False 3024-2 1 Gallon Paint 80.73 12/13/2022 701-00000-421990 3196-8 5 Gallon Paint - Blue 228.84 12/13/2022 701-00000-421990 Check Total: 309.57 Vendor: 6078 BARBARA SMIDA Check Sequence: 100 ACH Enabled: True 12/7/2022 Election Judge Mileage (7.6 miles) 4.75 12/13/2022 101-41410-433100 Check Total: 4.75 Vendor: 6079 TAMMY SMITH Check Sequence: 101 ACH Enabled: True 12/7/2022 Election Judge Mileage (6.2 miles) 3.88 12/13/2022 101-41410-433100 Check Total: 3.88 Vendor: 3309 SOUTHERN GLAZER'S WINE AND SPIRITS. Check Sequence: 102 ACH Enabled: False 2285468 resale - liquor 3,565.18 12/13/2022 609-49750-425100 2285468 freight 25.90 12/13/2022 609-49750-433300 2285469 resale - wine 3,429.62 12/13/2022 609-49750-425300 2285469 freight 54.48 12/13/2022 609-49750-433300 2287609 resale - liq 2,347.70 12/13/2022 609-49750-425100 2287609 freight 22.40 12/13/2022 609-49750-433300 2287610 resale - wine 680.44 12/13/2022 609-49750-425300 2287610 freight 14.00 12/13/2022 609-49750-433300 Check Total: 10,139.72 Vendor: 6150 JACLYN SUPER Check Sequence: 103 ACH Enabled: True 12/6/2022 Reimburse Notary Fee @ County 20.00 12/13/2022 653-41990-421990 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 15 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 16 Check Total: 20.00 Vendor: 6137 SUPER SIDERS Check Sequence: 104 ACH Enabled: False 11/28/2022 Refund - Bldg Permit Project Cancelled #22-007 97.50 12/13/2022 101-42400-322110 Check Total: 97.50 Vendor: 4459 JAMES T14ARES Check Sequence: 105 ACH Enabled: True 12/6/2022 Mileage Reimbursement (80 Miles) 50.00 12/13/2022 213-46301-433100 Check Total: 50.00 Vendor: 2380 PATRICIA THIELMAN Check Sequence: 106 ACH Enabled: True 12/7/2022 Election Judge Mileage (22.6 miles) 14.13 12/13/2022 101-41410-433100 Check Total: 14.13 Vendor: 5666 SANDRA THURBER Check Sequence: 107 ACH Enabled: True 12/7/2022 Election Judge Mileage (3.6 miles) 2.25 12/13/2022 101-41410-433100 Check Total: 2.25 Vendor: 6136 TOP IT LLC Check Sequence: 108 ACH Enabled: False 11/9/2022 Food for Artists - Chalkfest 84.00 12/13/2022 101-41310-444220 Check Total: 84.00 Vendor: 4859 TRIO SUPPLY COMPANY Check Sequence: 109 ACH Enabled: False 804925 Plastic Forks, Knives, Spoons, Towels, Sanitizer 361.00 12/13/2022 101-45201-421600 805959 Refund Sanitizer - Wrong Item Sent -95.96 12/13/2022 101-45201-421600 Check Total: 265.04 Vendor: 3783 ULINE Check Sequence: 110 ACH Enabled: False 156437988 (2) bx AA batteries; (1) bx 9V batteries, (3) pk p� 239.71 12/13/2022 609-49754-421990 156907025 (3) 65 gal tuff liner; (1) bx heavy plates 245.31 12/13/2022 609-49754-421990 Check Total: 485.02 Vendor: 1543 US BANK TRUST SERVICES Check Sequence: 111 ACH Enabled: False 6734425 GO Bonds 2015B Paying Agent Fee 11/1/22 - 1( 550.00 12/13/2022 319-47000-462010 6734490 GO Bonds 2016A Paying Agent Fee 11/1/22 - 1( 500.00 12/13/2022 320-47000-462010 Check Total: 1,050.00 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 16 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 1552 VIKING COCA COLA BOTTLING CO Check Sequence: 112 ACH Enabled: True 3040551 resale - pop 1,000.30 12/13/2022 609-49750-425400 3050908 resale - pop 437.75 12/13/2022 609-49750-425400 Check Total: 1,438.05 Vendor: 1684 VINOCOPIA Check Sequence: 113 ACH Enabled: True 0318087 -IN resale - liquor 67.50 12/13/2022 609-49750-425100 0318087 -IN resale - wine 572.00 12/13/2022 609-49750-425300 0318087 -IN freight 14.00 12/13/2022 609-49750-433300 0318525 -IN resale - pop 24.00 12/13/2022 609-49750-425400 0318525 -IN resale - wine 248.00 12/13/2022 609-49750-425300 0318525 -IN resale - liq 2,108.17 12/13/2022 609-49750-425100 0318525 -IN freight 21.25 12/13/2022 609-49750-433300 0318655 -IN resale - liq 134.25 12/13/2022 609-49750-425100 Check Total: 3,189.17 Vendor: 1561 WATER LABORATORIES INC Check Sequence: 114 ACH Enabled: True 9312 Water Testing - Nov 2022 255.00 12/13/2022 601-49440-431990 Check Total: 255.00 Vendor: 4588 THERESA WILLENBRING Check Sequence: 115 ACH Enabled: True 12/7/2022 Election Judge Mileage (20 miles) 12.50 12/13/2022 101-41410-433100 Check Total: 12.50 Vendor: 1572 THE WINE COMPANY Check Sequence: 116 ACH Enabled: True 221964 resale - wine 1,970.00 12/13/2022 609-49750-425300 221964 freight 49.05 12/13/2022 609-49750-433300 Check Total: 2,019.05 Vendor: 1573 WINE MERCHANTS INC Check Sequence: 117 ACH Enabled: False 7405703 resale - wine 2,535.30 12/13/2022 609-49750-425300 7405703 freight 42.06 12/13/2022 609-49750-433300 Check Total: 2,577.36 Vendor: 5635 WK & ASSOCIATES LLC Check Sequence: 118 ACH Enabled: False Dec Monthly Storage Rent (1/2) 300.00 12/13/2022 101-43120-443990 Dec Monthly Storage Rent (1/2) 300.00 12/13/2022 101-43125-443990 AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 17 Invoice No Description Amount Payment Date Acct Number Reference 3,060.50 880,153.84 122 The preceding list of bills payable was reviewed and approved for payment. Date: 12/12/22 Approved by: Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 18 Check Total: Vendor: 5795 WRIGHT COUNTY FINANCE & TAXPAYER License 2023 2023 Tobacco License Renewal 200.00 Check Total: Vendor: 1579 WRIGHT COUNTY HIGHWAY DEPARTMEN 2246 (154.54) Ton - Salt Ticket 8608 200.00 Check Total: Vendor: 1580 WRIGHT COUNTY JOURNAL PRESS 11/30/2022 Ad #8113784 Check Total: Vendor: 1584 WSB & ASSOCIATES INC R014511-000 27 Downtown Redev Project - Sept 2022 R019675-000 9 2022 Economic Development Services - Sept 20 R020357-000 6 22C004 - Block 52 Structural Assessment Phase Check Total: 14,940.93 Total for Check Run: Total of Number of Checks: 3,060.50 880,153.84 122 The preceding list of bills payable was reviewed and approved for payment. Date: 12/12/22 Approved by: Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 18 Check Sequence: 119 ACH Enabled: False 200.00 12/13/2022 609-49754-443990 200.00 Check Sequence: 120 ACH Enabled: False 14,940.93 12/13/2022 101-43125-421700 14,940.93 Check Sequence: 121 ACH Enabled: False 741.26 12/13/2022 609-49754-434990 741.26 Check Sequence: 122 ACH Enabled: True 103.00 12/13/2022 213-46301-431993 1,695.00 12/13/2022 213-46301-431993 1,262.50 12/13/2022 213-46301-431990 3,060.50 880,153.84 122 The preceding list of bills payable was reviewed and approved for payment. Date: 12/12/22 Approved by: Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (12/07/2022 - 3:47 PM) Page 18 City Council Agenda: 12/12/2022 2B. Consideration of approving new hires and departures for City departments Prepared by: Meeting Date: ❑x Consent Agenda Item Human Resources Manager 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTE Motion to approve new hires and departures for City departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees NEW EMPLOYEES Name Title Department Hire Date Class Emily Zattoni Guest Service MCC 11/21/22 PT Jordan Fisette Ice Rink Attendant Parks 11/22/22 PT Dylan Cheney Seasonal Streets Worker Streets 11/28/2022 Temp Hayden Snyder Lifeguard MCC 11/30/2022 PT William Schindele Seasonal Parks Worker Parks 12/1/2022 Temp Jessica Perkins Clerk Liquor Store 12/3/2022 FT Victoria Rondorf Facility Lead MCC 12/5/22 PT Name Carter Krohn Reason Voluntary TERMINATING EMPLOYEES New Hire and Terms City Council 2022: 12/6/2022 Department Effective Date Class MCC 10/21/22 PT City Council Agenda: 12/12/2022 2C. Consideration of approving the sale or disposal of surplus City property Prepared by: Meeting Date: ® Consent Agenda Item N/A 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A N/A There is no report this City Council Cycle. City Council Agenda: 12/12/2022 2D. Consideration of approving Resolution 2022-133 accepting $6,400 from the Central Minnesota Arts Board for MontiArts GlowFest 2023 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A ACTION REQUESTED Motion to adopt Resolution 2022-133 accepting $6,400 from the Central Minnesota Arts Board for MontiArts GlowFest 2023. REFERENCE AND BACKGROUND As required by state statute, if the City accepts a grant, the City Council needs to adopt a resolution specifying the amount of the grant and its use. MontiArts received a grant of $6,400 from CMAB for GlowFest which takes place in February 2023. The grant will fund the festival. There is no local match for this grant. STAFF RECOMMENDED ACTION City staff recommends approval of the resolution accepting the grant. SUPPORTING DATA • Resolution 2022-133 CITY OF MONTICELLO WRIGHT COUNCTY, MINNESOTA RESOLUTION NO. 2022-133 RESOLUTION ACCEPTING GRANT FUNDING FROM THE MINNESOTA STATE ARTS BOARD IN THE AMOUNT OF $6,400 WHEREAS, The City of Monticello was notified by the Minnesota State Arts Board that the City received a grant of $6,400 to fund the MontiArts Glowfest event in February 2023; and WHEREAS, there is no local match for the grant. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO: That the City Council authorizes accepting grant funding of $6,400 from the Minnesota State Arts Board. Adopted by the Monticello City Council this 12th day of December, 2022. Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 12/12/2022 2E. Consideration of adopting Resolution 2022-134 establishing designated combined polling place for 2023 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2022-134 establishing designated combined polling place at the Monticello Community Center Gym for 2023. REFERENCE AND BACKGROUND Per Minnesota State Statue, a polling location should be established by municipalities regardless of whether there is an election scheduled. This allows cities to be prepared for a potential special election if necessary. This is required even if there is no change from the prior year. Staff is recommending a single polling place for 2023, the Monticello Community Center gym. The City would continue to have the four precincts for the standard election year in 2024. I. Budget Impact: N/A II. Staff Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends adopting the resolution establishing the polling place. SUPPORTING DATA • Resolution 2022-134 RESOLUTION NO. 2022-134 CITY OF MONTICELLO, MINNESOTA A RESOLUTION DESIGNATING PRECINCT AND POLLING PLACE FOR 2023 WHEREAS, Minnesota Statue Section 20413, Subdivision 1 requires the governing body of each municipality to designate a polling place for each election precinct; and WHEREAS, this designation must be made by each year and said designation is effective for the calendar year, unless a change is made pursuant to Minnesota Statute 20413.175 or because the polling place becomes unavailable; and, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Monticello hereby establishes the boundaries of the voting precinct and polling place as: MONTICELLO P -1/P -2/P -3/P-4 POLLING PLACE LOCATION — Monticello Community Center Gymnasium, 505 Walnut St., Monticello, MN PRECINCT 0125 MONTICELLO ABSENTEE — City Hall, 505 Walnut St., Monticello, MN Adopted by the City Council of the City of Monticello, Minnesota held this 12th day of December, 2022. Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 12/12/2022 2F. Consideration of approving an increase to paid holidays for non -bargaining unit full- time employees from 10 % to 11 starting in 2023. Prepared by: Meeting Date: ® Consent Agenda Item Human Resources Manager 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to increase the number of paid holidays from 10 % to 11 for non -bargaining unit full- time employees starting in 2023. REFERENCE AND BACKGROUND Currently, non -bargaining unit full-time employees receive 10 % paid holidays. The half day is four (4) paid holiday hours on Christmas Eve. Council is asked to consider increasing the number of paid holidays to eleven (11) by offering a full day of holiday pay instead of the half day starting in 2023. If approved, this would result in the closure of City Hall and Public Works on Christmas Eve going forward. Historically, this is a slow business day for these locations with very little foot traffic or phone calls. Other city locations like Hi -Way Liquors, the DMV, and the Monticello Community Center would continue to recommend their own annual holiday hours for Council approval with the option for eligible staff to use the paid holiday hours on an alternate day. Staff researched the holiday schedule of comparable cities and found a range between ten (10) and twelve (12) paid holidays. The specific holidays observed are slightly different in the various cities, but staff feels comfortable that an increase to eleven (11) paid holidays is within the average scope of employee benefits in the area. The recommended adjustment is also consistent with the paid holidays outlined in the 2023- 2025 bargaining unit agreement that was recently approved. Budget Impact: This item has little or no budget impact since full-time salaries are already budgeted. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A City Council Agenda: 12/12/2022 STAFF RECOMMENDED ACTION City staff believe the increase can be achieved without negatively impacting the public but will defer to council on whether to approve the change. SUPPORTING DATA N/A City Council Agenda: 12/12/2022 2G. Consideration of approving City of Monticello Business Hours for 2023 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approve the City of Monticello business hours for 2023. REFERENCE AND BACKGROUND City Council is asked to review the attached table identifying the hours of operation and holiday schedule for each City facility serving the public. This schedule is reviewed annually for changes and approved by Council. Any subsequent changes to the schedule must be brought back to Council for approval. Please note the following for 2023: Hi -Way Liquors will be closed on January 15, 2023 for inventory and April 9, 2023 for Easter. The Monticello Community Center is proposed to close on Sundays from Memorial Day weekend through Labor Day. STAFF RECOMMENDED ACTION City staff recommends approving business hours for 2023. SUPPORTING DATA • Proposed City of Monticello Business Hours for 2023 �oiiAq 2023 CITY OF MONTICELLO BUSINESS HOURS 2023 Holiday Hours Holiday falls on: City Hall Public Works Office Hi -way Monticello 2023 Standard Hours City Hall Public Works Office DMV Closed Closed Standard Standard 5 a.m. - 9 p.m. New Year's Day Liquors Community Center Monday -Thursday/Friday 8 a.m. - 4:30 p.m. 7 a.m. - 3:30 p.m. 8 a.m. - 4:30 p.m. 9 a.m. - 8 p.m. 5 a.m. - 9 p.m. Mon 1/2/2023 Closed Closed 9 a.m. - 10 p.m. Standard Saturday Closed Closed 8 a.m. - 12 p.m. 9 a.m. - 10 p.m. 7 a.m. - 8 p.m. Sunday/ Memorial Day Weekend - Labor Day Closed Closed 11 a.m. - 6 p.m. 7 a.m. - 6 p.m. / Closed 2023 Holiday Hours Holiday falls on: City Hall Public Works Office DMV Hi -way Liquors Monticello Community Center New Year's Eve Sat 12/31/2022 Closed Closed Standard Standard 5 a.m. - 9 p.m. New Year's Day Sun 1/1/2023 Closed Closed Closed Standard 10 a.m. - 4:30 p.m. New Year's Day Observed Mon 1/2/2023 Closed Closed Standard Standard Standard Hi -Way Liquors Inventory Sun 1/15/2022 Closed Closed Closed Closed Standard Martin Luther King, Jr. Day Mon 1/16/2023 Closed Closed Standard Standard Standard Presidents Day Mon 2/20/2023 Closed Closed Standard Standard Standard Easter Sunday Sun 4/9/2023 Closed Closed Closed Closed Closed Memorial Day Mon 5/29/2023 Closed Closed Closed 9 a.m. - 6 p.m. Closed Independence Day Tue 7/4/2023 Closed Closed Closed 9 a.m. - 6 p.m. Closed Labor Day Mon 9/4/2023 Closed Closed Closed 9 a.m. - 6 p.m. Closed Columbus Day Mon 10/9/2023 Standard Standard Standard Standard Standard Veterans Day Observed Fri 11/10/2023 Closed Closed Standard Standard Standard Thanksgiving Thu 11/23/2023 Closed Closed Closed Closed Closed Day After Thanksgiving Fri 11/24/2023 Closed Closed Standard Standard Standard Christmas Eve Sun 12/24/2023 Closed Closed Closed 11 a.m. - 4 p.m. Closed Christmas Day Mon 12/25/2023 Closed Closed Closed Closed Closed New Year's Eve Sun 12/31/2023 Closed Closed Closed Standard 5 a.m. - 9 p.m. New Year's Day Mon 1/1/2024 Closed Closed Closed 9 a.m. - 6 p.m. 10 a.m. - 4:30 p.m. Moditications require City Council approval. Decisions to close facilities or change hours due to inclement weather, etc. will be made by the city administrator atter consultation with the department head and mayor. FiberNet Monticello hours are available at www.fibernetmonticello.com. City Council Agenda: 12/12/2022 2H. Consideration of approving the 2023 Regularly Scheduled City Council and Commission meetings Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Community Development Director, City Administrator Economic Development Manager, Parks & Recreation Director ACTION REQUESTED Motion to approve the 2023 regular schedule of City Council and commission meetings. REFERENCE AND BACKGROUND City Council is asked to approve the schedule of regular City Council and board/commission meetings in 2023. This includes meetings for commissions and boards that exist by ordinance or state statute. The schedule is prepared annually and includes adjustments for holidays, elections, and other dates restricted by law. If approved, these dates and times will become the official meeting dates and times and will be made available to the public. Budget Impact: N/A II. Staff Workload Impact: Staff will post the schedule on the City's website and bulletin board after approval. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approving the 2023 schedule of regular City Council and board/commission meetings. SUPPORTING DATA • Proposed 2023 City Council and Board/Commission Meetings Schedule Regularly Scheduled Meetings of Council and Appointed Commissions - 2023 City Planning Bertram Holiday . Commission Chain of Lakes EDA CITY O F 6 p.m. Advisory 8 a.m. 6 p.m. / 7 a.m. Mo� �&o Monticello Personnel Fire Relief Library Board Orderly Committee Recreation Meeting 5:30 p.m. Annexation 4 p.m. 7 p.m: Area 7:30 p.m. January 2023 Sun Mon Tue Wed Thu Fri Sat EMAIMEME ©9 ®FEMME® EV12 July 2023 August ME Sun Mon Tue Wed Thu Fri Sat ®E MMAE ® 23 No 26 N® ME EMENEEN ® 13 NONE February 2023 Sun Mon Tue Wed Thu Fri Sat MEMMEME June 2023 July 2023 August ME Sun Mon Tue Wed Thu Fri Sat IMEAVE9 MMAE Sun Mon No MENEM ME MEN ® 13 NONE MEMMEEM 23 M® MEMO 0 27 MENEM V-jrM® 23 M® 27 March 2023 April 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MEMEMEM June 2023 July 2023 August 2023 Sun Mon Tue Wed Thu Fri Sat ©©'©ME© MMAE Sun Mon Tue Wed Thu Fri Sat 9 ' ME MEN ® 13 MENEM MEMMEEM MEMEMEM MEMO 22 No V-jrM® 23 M® 27 EMEMMEM MUMMMEM No 27 MENNEN June 2023 July 2023 August 2023 Sun Mon Tue Wed Thu Fri Sat ©©'©ME© Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 9 M,0 MEN MEMMEME NEEMEME M® MEMMEEM MEMEMEM ® 22 No V-jrM® 25 r 27 ON MUMMMEM May 2023 June 2023 July 2023 August 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MEAMME� October 2023 November 2023 December 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MEMEt, 9 IMEMEM ME 9 ®® oil MEMMEME NEEMEME MENEM 14 MEMEMEM ® 22 No 25 ON ®E EMEMEME MUMMMEM No 27 MEMEMEM October 2023 November 2023 December 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MEAMPEN 9 IMEMEM ME 9 ON ME oil 012 NEEMEME MENEM 14 MEMEMEM NONE NONE ME MEN 22 ®E -111MMMM MUMMMEM No 27 MENEM■� October 2023 November 2023 December 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MMMOMMM 9 IMEMEM ME 9 ON ME oil 10 NEEMEME ■M® 14 MEMEMEM NONE 23 ME MEN ®® NAME -111MMMM MENEM No 27 IMMAIMMEM October 2023 November 2023 December 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MENEMEN 9 IMEMEM ME 9 ON ME oil E1440MENE NEEMEME 14 MEMEMEM NONE 23 ME 24 ®® NAME ® 28 MENEM No September 2023 October 2023 November 2023 December 2023 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat MEMEMEM MEAMEMEN © 9 IMEMEM ME 9 ON ME oil MENEM NEEMEME 14 MEMEMEM ® 23 ME ME 26 NAME MEMEMEM MENEM M © 9 IMEMEM ME 9 ON ME EMEMMEM NEEMEME 14 ®E ® 23 ME 26 ®® MM MEMEMEM No MEMEMEM © MkhMM I ME 9 ON ME 16 NEEMEME 14 ®E MENEFEE EMME30 MM EVEME MEMEMEM MEAMEME ENME 14 ®E MENEFEE EVEME No Council Agenda: 12/12/2022 21. Consideration of renewing a pawn broker license for 2023 for David Corbin Helm dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to renew the pawn broker license for 2023 for David Corbin Helm dba Monticello Pawn, Gun and Bargain Center contingent on compliance with their Conditional Use Permit. REFERENCE AND BACKGROUND The Council is asked to consider a pawn broker license renewal for David Corbin, Monticello Pawn, Gun and Bargain Center, 1219 South Highway 25, for 2023. Mr. Corbin was granted his initial license in December 2015. Staff received the renewal application and fee from David Corbin. The city code requires verification from the Wright County Sheriff's Department for any issues related to the operation of the business that might impact the renewal of the license. Staff is not aware of any issues in this regard and sent the application to the Sheriff's office for verification and signature. The City will provide the Monticello Pawn Shop with a physical license after the renewal is approved by Council and the application is signed by the Sheriff. The license should be displayed at the shop in a visible location as is recommended under state law. Budget Impact: N/A II. Staff Workload Impact: Minimal III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends renewal of the pawn broker license contingent on compliance with Conditional Use Permit. SUPPORTING DATA • Application „ "'” or City of Monticello � � Monticello PAWN BROKER'S APPLICATIONILICENSE Business Name: DFS f3 LES T NL 11"o ry h e4o &wN -zs- lJ le N Business Address: 12 / Ei K W Y,2 � S 0w , Monticello MN Applicant Name: �) r~ V i A cugr o i rl DOB: — V—/972, Please check the appropriate box: Renewal New Application ❑ Please check alLtrade items that apply to your pawn shop business: Guns Gold/Coins k-- Other M7 If you checked "Guns", please enclose a copy of your Federal License for an authorized firearms dealer with this application. Worker's Compensation: Minnesota Statutes 176.182 requires acceptable evidence of compliance with the Workers' Compensation insurance program. Please enclose an insurance certificate for your business showing that you have Work Comp insurance for the period of this - license application (Jan 1 — December 31). in lieu of a certificate, you can list the following: Name of Insurance Company: S T V`h'f Fahey Number: ' 0.S & 5,7. Dates of coverage: 0*10:nr If you have no employees and are not required to carry Work Comp insurance, check here. ❑ VE.RIh'ICATION BY APPLICANT:' ` I agree to abide by federal, state and local laws, ordinances and regulations pertaining to pawn shops andthis license. 'I further agree to provide the Wright County Sheriffs Department, - provider of law enforcement services for the City of Monticello, with all records as required under city ordinance and state law. I further agree to participate in the electronic pawn record system utilized by the City of Monticello and Wright County Sheriff's Department. Signahrre:ecJ/C.fyZCii` �' Date: f��J�S �ZCY"LZ Print Name: AJ G,IA lk1V� Ivii Title: &Sr� i. Department afSustice 17CUCI-41 111I -Cd CiIlS Licenst! reauofAlcohol.Tobacco,FirearmsandF-xplosives (18 U.eS.C. Cllapt'ef-44) uiwmmattmarnmammrtmmnam imordance withihe provisions of Title L Gun Control Actor 1968. and the regulations issued thereunder (27 CrR Part 478), von are licensed to engage in the iiness specified in this license, within the limitations of Chapter 44, Title 18: United States Code, and the regulations issued thereunder, until the expiration date nun. TII)S LICENSE IS NOT TRANSFERARI.0 UNUN *-QER C'FR 479.51. See "WARMIGS" and "NOTICES" on reverse. ect KIT ATF - Chief. I17,C nespondence To M.- Cratrgov icr redeml Inc & GUN remises Address (C'hanges? Notifytlie I•TLC at Icau 30 daysbel'ore diem",,) 1219 HiGHWAY 25 SOUTH x ofl,icense 02 -PAWNBROKER IN FIREARMS OTHER THAN DESTRUCTIVE DEVICES 3-41-171-02-5C-04983 Purchasing Certification Statement NfulingAddress (Changes? Nolify ilia ITLC ofanv changes.) I licensee named above shall use a copy of this license to assist it imnsl'cror of units to vcrilc ilia identity and the licensed status of ilia licensee as provided by CPR Pan 478. The sienaturcanwell earn•must beanorieinalsienature. A DT•SALESiNC ad, scanned or c -mailed copy of the license with rtsignature intended to be an final signature is acceptable. The signature must be that ofthe Federal Firearms MONTICELLO PAWN &GUN ensee (FrL) or a responsible person of ilia PPL. I cedifv thin this is a true copy P O BOX• 632 I license issued to the licensee named above to engage in the business 4paificd MONTICELLO, MN 55362- ,ve under "Type of Lice/9/s� " '.i2C11x:i5Iiiipill`3lb!i:'I'Cr'SGtlSlgnilhtin F'OaihNl�illic -" ` ' Printed Name Date - ... A'tPFrnms(<310.1t) imus Edi:ic: is fit-snlue ore uswe:n::nc..ornsvr."es:s.�l:nn xssamnn.:,m>vxramnurt.nnrurca:.e",mammmrxms R,ised CioberNII Federal Fircamrs License (1 --FL) Customer Santee Information ictnlFirearms Licensing Ceutcr(rFI-L) Toll-licc'CotepboncNanmber: (866)662-2750 XFFflomepage;«wiv.mfgo:• `ilC:•d} llcad 'toll -tied l'a:-: Number: M661257-2749, FFI, ez:Check: ctitacaalindinc.goe•Nezeitccl; ninsburp:WV 25405-9431 G -mail• FFLCainitilov mitt: irC.:ddrss; i'"f—Z R 7&S?;. I7ecosces uw da:iagtile ternt9flhcir ctgrm liccuse renuive lfieir business cractivin•to n ndc!ccatihn m :which they- intend darly:v,can;Zmiaech:hushtessa;"116tvbyvtilingfur:\pplicmimifeanaiimendcdFedcmFFirearms Licew;c,.]>•IFForm 5lt)L': 8,in•dnplimic;notltssti•.nn i ,days r to such removal with ilia Chict; Federal Firearms Ncensing Center. 'file application must be executed under rhe penalties of pcqury and'penalties ivipused be 18 .C.924. Ilia application shall beaccompanied try the licensees original license. The license nillbevalid for the remainder oftile term critic original license. (The er, FFLC, slnrll,iftile applicant Is not qualified, rarer the application for muended license to dielNrector or industry Operations for denial in accordance i § 478.71.) Atol'Succession (37CM?478.56). (u) Certain persons other thawthe licensee tnaysecure the rigBt•to carry ()a the same firearms or ammunition business at the and address shown on. und.forilic remainder of ilia teim of. u.curreut lieeme,- $uch persrins ate:.( l) The survicina spouse or child, ore.\ecutor. adnttiusralor. or ollier it representative oCa`ddcuisedliccrwc. and'(2) A receiver or trustee m (iankroptcy. or in assignee for bcnetit of creditors- (b) in oiler to secure the richt provided by 'cation, the person or persons cuitti0uing the businewshall fnnish the license for ilia, fer-endnrsemcnt of such sueeessiott to the Chief. 1g7.C, within 3U S L4•tn II14lnL'UIr which LIIC laCdVS5a1r-b: gtus to caul oil till• bullies. - m n -• rConhiaev(mvn:rerrC ----------------------------------- Federal Firearms License(FFL) Information Card d s .icense Nmnc: ,DTSALESINC :isinessi@cute;-inOW410ELL0'PALVtd 8 GUN .icense ivundmur.3-41471-OZ-SC-114983 iq.-a;.�'l vlxr 0: ;PAVJNSROKER IN FIREARMS OTHER THAN DESTRUCTIVE DEVICES ' aspiration: March 1,.2025 teaseNire: Not Valid far ilia Sale or Other Wspositim ofFireamms. 771. Newsletter - Flectionic Version Available Stgrrllp'1-()flay': FFLs intirc�:cd in reaiiving the electronic version of the ter, olong'i:•itli oucasionul additional inhumation, should stdmntit rimae. FYInunibr:r, mid c-nmil address to: !:IPL2 Vaif.gov, `Tile electronic TL•L.Nenshater will enable ATF to cotmnunicate information tar licensees an It periodic basis. City Council Agenda: 12/12/2022 2J. Consideration of approving Board and Commission Appointments commencing January 1, 2023 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Community Development Director, City Administrator Parks & Recreation Director, Economic Development Manager, Library Services Coordinator ACTION REQUESTED Motion to approve Board and Commission appointments commencing January 1, 2023. REFERENCE AND BACKGROUN City Council is asked to affirm appointments and reappointments to various boards and commissions with terms beginning January 1, 2023. Current council liaisons are noted on the list for reference, but council representatives will be appointed separately in January 2023. Re -appointments for 2023 include: Bertram Chain of Lakes Advisory Council (BCOL): Daryl Tindle is recommended as the Park, Arts, and Recreation Commission representative. Dawn Larson and Tom Jahnke are recommended for reappointment. There is one at -large vacancy on the board. EDA: There are no expiring terms in 2022. There is one current vacancy on the board. IEDC: The terms of Joni Pawelk, Wayne Elam, Kevin Steffensmeier, and Steve Johnson are all recommended for re -appointment with terms expiring December 2025. Don Roberts is not seeking reappointment, therefore, there is a vacancy on the board. Library Board: Joan Brezlin is recommended for approval contingent on the Library Board approving her appointment on December 13, 2022. Parks, Arts, and Recreation Commission: PARC recommended reappointing Julie Jelen, Mercedes Turner, and Adam Leiferman to terms expiring December 2025. In addition, PARC appointed Maria Onnen on December 1, 2022 to replace outgoing member Brian Stoll. Planning Commission: The Planning Commission recommended reappointment of Melissa Robeck to term expiring December 2025. City Council Agenda: 12/12/2022 Attached as additional information is a summary of the current City boards and commissions. It includes a full list of board/commission members; those recommended for re -appointment are listed in red and vacancies are highlighted yellow. STAFF RECOMMENDED ACTION City staff recommends approving the appointments/re-appointments beginning January 2023. SUPPORTING DAT • Draft 2023 Board and Commission Appointments DRAFT - 2023 ANNUAL BOARD AND COMMISSION MEMBERS COMMISSIONS/BOARDS NAME TERM EXPIRES Planning Commission Teri Lehner 3 yr 12/2023 (3 -year staggered terms) Eric Hagen 3 yr 12/2023 Andrew Tapper 3 yr 12/2024 Paul Konsor 3 yr 12/2024 Melissa Robeck 3 yr 12/2025 Charlotte Gabler Council liaison Parks, Arts, and Recreation Commission Lynn Anderson 3 yr 12/2023 (3 -year staggered terms) Daryl Tindle 3 yr 12/2023 Maria Onnen 3 yr 12/2024 Janine Kopff 3 yr 12/2024 Julie Jelen 3 yr 12/2025 Mercedes Turner 3 yr 12/2025 Adam Leiferman 3 yr 12/2025 Sam Murdoff Council liaison Library Board Jamie Driscoll 3 yr 12/2023 (3 -year staggered terms) Shea Roskowiak 3 yr 12/2023 Julie Spiers 3 yr 12/2024 Beth Metzger 3 yr 12/2024 Joan Brezlin 3 yr 12/2022 Charlotte Gabler Council liaison Economic Development Authority Steve Johnson 6 yr 12/2023 (6 -year staggered terms) 011ie Koropchak-White 6 yr 12/2024 Jon Morphew 6 yr 12/2026 Hali Sittig 6 yr 12/2027 VACANCY 6 yr 12/2028 VACANCY (voting) Council Rep Lloyd Hilgart (voting) Council rep IEDC: Andrew Tapper 3 yr 12/2023 (3 -year staggered terms) Eric Olson 3 yr 12/2023 Randi Meyer 3 yr 12/2023 VACANCY 3 yr 12/2023 Sarah Kortmansky 3 yr 12/2023 Kathleen Massmann 3 yr 12/2024 Darek Vetsch 3 yr 12/2024 Luke Dahlheimer 3 yr 12/2024 Randy Skarphol 3 yr 12/2024 Elizabeth Calpas Chamber Rep 12/2024 Joni Pawelk 3 yr 12/2025 Wayne Elam 3 yr 12/2025 Kevin Steffensmeier 3 yr 12/2025 Steve Johnson 3 yr 12/2025 VACANCY 3 yr 12/2025 VACANCY Student Rep VACANCY Student Rep Chamber Director ex -officio VACANCY (voting) Council Rep Bertram Chain of Lakes Advisory Council Daryl Tindle Parks rep 12/2023 (3 -year staggered terms) Wes Olson (at large) 3 yr 12/2023 VACANCY (at large) 3 yr 12/2024 Dawn Larson (at large) 3 yr 12/2025 Tom Jahnke (at large) 3 yr 12/2025 VACANCY (voting) Council rep Sam Murdoff (voting) Council rep City Council Agenda: 12/12/2022 2K. Consideration of approving updated City of Monticello Personnel Policies and Procedures. Prepared by: Meeting Date: ® Consent Agenda Item Human Resources Manager 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approve updated City of Monticello Personnel Policies and Procedures. REFERENCE AND BACKGROUND The Personnel Policies and Procedures establish administrative guidelines and general rules of conduct for all employees, including union personnel, except where otherwise noted. The purpose of the policies is to create a consistent and equitable system of personnel administration for City employees. The City Council is asked to consider approving an updated version of the Personnel Policies and Procedures that incorporates policy changes, legally required updates, and administrative clarifications. While minor incremental updates have been made to the document due to policy updates or legal requirements, the last major review and update was in November 2013. Below is a listing of the most notable updates and changes staff is recommending. Notable Policy Updates/Changes • Appearance: Added language regarding City apparel outside of work hours. • Probationary Periods: Exempt hires are subject to a 12 -month probationary period. • Meals: Increased maximum gratuity amount from 15% to 18%. • Notice Requirement: Increased exempt employee notice requirement from 10 working days to 15 working days. • Layoffs: Added severance pay policy granting 1 week for each year of service up to a maximum of 12 weeks. • Holidays: Updated paid holidays from 4 hours on Christmas Eve to 8 hours, providing a total of 11 paid holidays for eligible staff. Administrative/Legal Updates • Format: Updated to match city-wide policy format. • Definitions: Revised and updated to provide clarification. • Conduct as a City Employee: Added organizational values City Council Agenda: 12/12/2022 • Citywide Work Rules and Code of Conduct: Added language related to outside employment. This was already part of our City Code but not currently included in the Personnel Policies and Procedures. • Employee and Recruitment: Changes to reflect current technology and practices • Compensation and Time Reporting: Added verbiage about ESS • Compensatory Time: Added language noting that when non-exempt employees are promoted to exempt positions their comp time is paid out at their existing rate, not the pay rate of their new position. • Job Descriptions: Updated what is contained in the job description document. • Employee Benefits: Added section on PERA. • Holiday Usage: Added details related to usage within the same pay period if unable to take on the actual holiday. • FMLA Leave: Updated to match the League of Minnesota Cities' recommended policy format and make sure all required information is covered. • Nursing Mothers and Reasonable Pregnancy Accommodation: Updated to match current legal requirements. • Victim or Witness Leave/Athletic Leave/Delegates to Party Conventions Leave: Updated to match current legal requirement. • Elections/Voting: Updated to match current legal requirement. • Employee Retirement Recognition: Added verbiage regarding city contribution to recognizing retirements as approved by Personnel on 2/11/15. • Incorporated Sexual Harassment Prevention Policy into Respectful Workplace Policy: Added verbiage on names and pronouns. • Travel and Reimbursement Policy: Added language related to non-exempt pay for travel time per FLSA rules. • Safety: Added legal requirements related to gender -segregated activities and areas. • DOT Drug and Alcohol Policy: Incorporated additional Clearinghouse language. • Cell Phone Policy: Updated to match our current stipend practices. The Personnel Committee reviewed and recommended adopting the updated policies. Once approved, City employees will receive an updated copy of the policies with information about the changes; they will be required to sign off acknowledging they received the updates. Budget Impact: N/A II. Staff Workload Impact: The Human Resources Manager will be responsible to updating associated departmental handbooks, communicating updates, and collecting acceptance signatures from all employees. III. Comprehensive Plan Impact: N/A City Council Agenda: 12/12/2022 STAFF RECOMMENDED ACTION Staff recommends approval of the updated City of Monticello Personnel Policies and Procedures. The recommended policies and procedures are consistent with model policies and legally required updates recommended by the League of MN Cities. SUPPORTING DATA • Proposed Personnel Policies and Procedures CITE' OF City Policy and jN Monti eflo Procedure SECTION: HUMAN RESOURCES NO: HR- REFERENCE: Date: December 12, 2022 Next Review Date: TITLE: PERSONNEL POLICIES AND PROCEDURES 1.0 Purpose and Scope This handbook sets forth general information and policies of the City. Its purpose is to establish administrative guidelines and general rules of conduct. These policies apply to all employees including union personnel except where otherwise noted, or where a collective bargaining agreement is controlling of the city. Except where specifically noted, these policies do not apply to: 1. Elected officials 2. Members of city boards, commissions, and committees 3. Consultants and contractors 4. Volunteers It is the purpose of these policies to establish a uniform and equitable system of personnel administration for employees of the City of Monticello. The provisions do not establish terms and shall not be construed as contractual provisions. They are not intended to be all-inclusive, or to cover every situation that may arise. If employees have any questions relating to the contents of this manual, they should be directed to their supervisor or the Human Resource Manager. These policies may be amended at any time at the sole discretion of the City, and they will supersede all previous personnel policies. Revisions and amendments shall become effective upon approval by the City Administrator and/or City Council. Significant changes will normally be brought before the City Council for concurrence as soon as practical. If any part of this manual conflicts with federal, state, or local laws, such laws shall prevail. Collective bargaining agreement provisions shall be taken into consideration in the administration of these policies. These policies serve as an information guide to help employees become better informed and to make their experience with the city more rewarding. Departments may have special work rules deemed necessary by the supervisor and approved by the City Administrator for the 1 achievement of objectives of that department. Each employee will be given a copy of such work rules by the department upon hiring and such rules will be further explained and discussed with the employee by the immediate supervisor. 2.0 Equal Employment Opportunity Policy Statement The City of Monticello is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion, transfer, selection, lay- off, disciplinary action, termination, compensation, and selection for training. The City of Monticello will not discriminate against any employee or job applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic information, status with regards to public assistance, veteran status, familial status, or membership on a local human rights commission or lawful participation in the MN Medical Cannabis Patient Registry. It is the responsibility of management to ensure implementation of this policy. Any employee who fails to perform in a manner consistent with the policy will be disciplined. The City Administrator and Human Resource Manager are responsible for overseeing administration of this policy. 3.0 Confidentiality/Data Practices Emalovee Data Practices Advisor During employment, the City of Monticello will require employees to provide data that is classified by State law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to the public or the subject of the data. The city requests this information for various reasons pertaining to employment with the city. The information provided may be used to process pay and benefits, evaluate performance, determine pay increases, evaluate suitability for an employee's position or other positions, and determine whether disciplinary action will be imposed and other personnel actions which involve review of the employee's current and past performance. Employees who provide false, incomplete, or misleading information may be subject to discipline, up to and including termination of employment. Other persons or entities, as authorized by law, may receive the requested information. Depending on the data requested, these persons or entities may be: 1. Employees and/or officials of the city who have a need to know the information in the course of their duties and responsibilities. 2. The person who is the subject of private data about him or herself. 3. Persons who have permission from the subject of the data. 2 4. Insurance companies providing group benefits or worker's compensation administrative services for the city. 5. A public pension program. 6. The Minnesota Department of Economic Security in a claim for or appeal for re- employment benefits. 7. Individuals who have obtained a court order for the information. 8. Participants in any litigation, mediation, veteran's preference hearing, grievance arbitration, or other administrative proceeding which results from actions taken. If litigation arises, the information may be provided in documents filed with the court, which are available to any member of the public. If it is reasonably necessary to discuss this information at a City Council meeting, it will be available to members of the public. To the extent that some or all the information is part of the basis for a final decision on disciplinary action, that information will, over time, become available to any member of the public. Any requests for references about current and former employees should be referred to human resources or their designee for response. Types of Data Public Data Data about a person that must be shown to the person if he/she wishes, and which are available to other people. Private Data Data about a person that must be shown to the person upon request but are not available to others without his/her permission or as otherwise specifically authorized by law. Personnel Data Data on individuals collected because the individual is or was an employee, an applicant for employment, performs service on a voluntary basis, acts as an independent contractor with the city or is a member of an advisory board, committee, or commission. Summary data Data about a person used to develop statistics or reports are considered public information, if they do not identify the person in any way. Public Personnel Data Except for certain employees (i.e., undercover law enforcement personnel) the following personnel data is public: Name. Gross salary. 3. Salary range. 4. Gross pension. 5. Contract fee. 6. Benefits. 7. Expense reimbursements. 8. Job title. 9. Job description. 10. Education and training background. 11. Previous work experience. 12. Dates of employment (first and last). 13. Status of complaints -disciplinary action. 14. Work location. 15. Work telephone number. 16. Badge number. 17. City and county of residence. Personnel Data on Applicants for Employment The following personnel data are considered public data: 1. Veteran status. 2. Test scores. 3. Rank and eligibility. 4. Job history. 5. Education and training. 6. Work availability. 7. Name when certified as eligible for an appointment to a vacancy and considered as one of the "finalists." Private Personnel Data The following personnel data and information are considered private data on individuals and are not accessible to the public, but this data is accessible to the subject employee, the employee's authorized representative, the immediate supervisor and department head, and other city staff persons or officials who have a legitimate need to view/know such data as determined by the city administrator or his/her designee. 1. Social security number. 2. Age and gender. 3. Marital and family status. 4. Employee home address and telephone number. 5. Criminal record. 6. Race and ethnic data. 7. Insurance status. 4 8. References. 9. College transcripts. 10. Reference check data. 11. Medical records. 12. Psychological evaluations. 13. Worker's compensation reports. 14. Physical limitations related to the job. 15. Sick leave forms — doctor's reports. 16. Data collected from disciplinary proceedings prior to a hearing. 17. Opinion questionnaire response by potential employee. 18. Names of applicants for employment until certified as finalists for appointment to a vacancy. 19. Employee assistance programs and exit interview responses. No employee may disclose the home address, telephone number, or personal information about another employee to any third party without prior consent of the affected employee, as per section on "Informed Consent." Employment selection instruments and/or answer keys to such instruments are protected non- public data, except pursuant to a valid court order. Access to Data Access shall be provided to any person, without regard to the nature of the person's interest. Access must be provided by the Human Resources Manager or other persons authorized by the City Administrator. Access must be provided within a reasonable time. Interpretation shall be provided if requested. A fee may be charged reflecting mailing and duplicating costs and other costs as allowed under the Minnesota Data Practices Act. PYIV/YtP nntn Access is available to the following only: 1. The subject of the data. 2. Individuals whose work assignments with the city reasonable require access. 3. Entities and agencies determined by the City Administrator to be authorized by statute or Federal Law to gain access to that specific data. 4. Entities or individuals given access by the express written direction of the subject. The City Administrator is designated as the "responsible authority' under the Data Practices Act and shall assure that access is provided only to the parties listed above. Data Compliance Officers include the City Clerk and the Human Resource Manager. The identity and authority of an individual who seeks to gain access to private data must be confirmed. The time that access 5 is available is limited to the normal working hours of the City Hall offices. No fees shall be charged in the instances where the data subject only wishes to view private data. Fees may be charged for providing copies. General Contents of Personnel Files The following information shall routinely be included in an employee's personnel file: 1. Data collected for administrative purposes such as job applications, resumes, change of address requests, training or education records, veteran's certification, etc. (Documents containing medical information are retained in a separate medical file). Documentation of personnel actions or activities such as salary changes, job classifications, performance reviews, termination notices, disciplinary actions. 3. Official written correspondence to or from an employee. 4. Documentation of employment status and benefit status. Employees will not be specifically notified each time such data are routinely entered into their file, except that employee shall be made aware of data entered into their file that relates to discipline or may have adverse impact on them. Employees may make a written request to view and receive copies of information in their file as per Section on "Access to Data." Personnel files will be maintained by the Human Resource Department. Any documents added or removed from the files must be approved by the Human Resource Manager. Informed Consent Private data on individuals may be used by and given to any individual or persons by the City Administrator or their designee if the individual subject or subjects of the data have given their informed consent. All informed consents: 1. Shall be in writing and state in plain language. Shall be signed and dated. 3. Shall specifically designated the particular persons or agencies the data subject has authorized to disclose information about him or her. 4. Shall specifically state the nature of the information he/she has authorized to be disclosed. 5. Shall specifically state the persons or entities that he/she has authorized to receive the disclosed information. 6. Shall specifically list an expiration date not to exceed one year except in the case of authorization for application for life insurance or non -cancelable or guaranteed renewable health insurance (which shall be two years). 0 7. Shall specifically state the purpose for which the information may be used by the parties' names above. If the Human Resources Manager or their designee makes reasonable efforts to obtain the informed consent of a data subject and if those efforts are not acknowledged in any way, the Human Resources Manager or their designee shall interpret the silence of the data subject as the giving of implied consent to the new or different purpose or use of the data. "Reasonable efforts" are defined as: 1. Depositing in the U.S. Mail, postage pre -paid, and directed to the last known address of the data subject, at least two (2) communications requesting informed consent. 2. Waiting for a period of not less than sixty (60) days for a response to the second request. 4.0 Media Requests All City employees have a responsibility to help communicate accurate and timely information to the public in a professional manner. Requests for private data or information outside of the scope of an individual's job duties should be routed to the appropriate department or to the data practices authority. Any employee who identifies a mistake in reporting should bring the error to the City Administrator or other appropriate staff. Regardless of whether the communication is in the employee's official city role or in a personal capacity, employees must comply with all laws related to trademark, copyright, software use, etc. Except for routine events and basic information readily available to the public, all requests for interviews or information from the media are to be routed through the City Administrator. No city employee is authorized to speak on behalf of the city without prior authorization from the city administrator or his/her designee. Media requests include anything intended to be published or viewable to others in some form such as television, radio, newspapers, newsletters, social media postings, and websites. When responding to media requests, employees should follow these steps: 1. If the request is for routine or public information (such as a meeting time or agenda), provide the information and notify the City Administrator of the request. 2. If the request is regarding information about city personnel, potential litigation, controversial issues, an opinion on a city matter, or if an employee is unsure if the request is a "routine" question, forward the request to the City Administrator. An appropriate response would be, "I'm sorry, I don't have the full information regarding that issue. Let me take some basic information and submit your request to the 7 appropriate person, who will get back to you as soon as he/she can." Then ask the media representative's name, questions, deadline, and contact information. All news releases concerning city personnel will be the responsibility of the City Administrator. When/if the City Administrator authorizes a staff person to communicate on behalf of the city in interviews, publications, news releases, on social media sites, and related communications, employees must: 1. Identify themselves as representing the city. Account names on social media sites must be clearly connected to the city and approved by the City Administrator. 2. Be respectful, professional, and truthful when providing information. In most cases, only factual information (not opinions or editorial comments) should be provided: "The city finished street cleaning on 16 streets in the northwest corner of the city this past week" instead of "The city is doing a great job with street cleaning this year!" Corrections must be issued when needed. 3. Generally, not include personal opinions in official city statements. One exception is communications related to promoting a city service. For example, an employee could post the following on the city's Facebook page: "My family visited Hill Park this weekend and really enjoyed the new band shelter." Employees who have been approved to use social media sites on behalf of the city should seek assistance from the city administrator on this topic. 4. Notify the City Administrator if they will be using their personal technology (cell phones, home computer, cameras, etc.) for city business. Employees should be aware that data transmitted or stored may be subject to the Minnesota Government Data Practices Act. 5.0 Social Networking Policy General The City of Monticello strives to provide the public accurate and timely information, communicated in a professional manner, and in accordance with the laws regarding public information and data practices. This policy is intended to describe appropriate uses of City maintained social media sites and also provide guidelines for employees who maintain personal sites or blogs. City Maintained Sites See Appendix I for guidelines and rules applying to City maintained sites. Personal Communications and Use of Social Media It is important for employees to remember that the personal communications of employees may reflect on the city, especially if employees are commenting on city business. The following 0 guidelines apply to personal usage of social media such as Facebook, Twitter, blogs, YouTube, etc. 1. Remember that what you write is public and will be so for along time. It may also be spread to large audiences. It is a good idea to refrain from sending or posting information that you would not want your boss or other employees to read. 2. The City of Monticello expects its employees to be truthful, courteous, and respectful towards supervisors, co-workers, citizens, customers, and other persons associated with the city. Do not engage in name-calling or personal attacks. 3. If you publish something related to city business, identify yourself and use a disclaimer such as, "I am an employee of the City of Monticello. However, these are my own opinions and do not represent those of the City of Monticello." 4. City resources, working time or official city positions cannot be used for personal profit or business interests, or to participate in personal political activity. 5. Personal social media account names or email names should not be tied to the city. 6. Distribution of confidential City information is prohibited. Employees are cautioned that they should have no expectation of privacy while using the Internet. Your postings can be reviewed by anyone, including the city. The city reserves the right to monitor comments or discussions involving city business or staff. The city requests and strongly urges employees to report any violations or possible or perceived violations to supervisors or human resources. The city will investigate and respond to all reports of violations of the social networking policy and other related policies. Violation of the city's social networking policy will result in disciplinary action up to and including termination. Nothing in this policy is intended to interfere with an employee's rights under Section 7 of the National Labor Relations Act. 6.0 Personnel Committee The City of Monticello's Personnel Committee is composed of the Mayor, one (1) council member, the City Administrator, Finance Director, and Human Resources Manager. The Committee meets on a regular basis to review issues and recommend policies and courses of action related to various topics concerning City of Monticello employees. The committee works within guidelines approved by the City Council. 7.0 Citywide Work Rules & Code of Conduct Code of Ethics The City of Monticello conducts its business fairly, impartially, in an ethical and proper manner, and in compliance with all laws and regulations. 0 The City of Monticello is committed to conducting its business with integrity underlying all relationships, including those with citizens, customers, suppliers, and among employees. The highest standards of ethical business conduct are required of City employees in performance of their responsibilities. Employees will not engage in conduct or activity that may raise questions as to the City's honesty, impartiality or reputation or otherwise cause embarrassment to the City. Employees will avoid any action, whether specifically prohibited in the personnel policies, which might result in or be expected to create an appearance of: • Using public office or public position for private gain. • Giving preferential treatment to any person or entity. • Losing impartiality. • Adversely affecting the confidence of the public in the integrity of the City. 2. Every employee has the responsibility to ask questions, seek guidance, report suspected violations and express concerns regarding compliance with this policy. Retaliation against employees who use these reporting mechanisms to raise genuine concerns will not be tolerated. 3. The City Administrator and Human Resources Manager are jointly responsible for providing policy guidance and issuing procedures to assist employees in complying with City expectations of ethical business conduct and uncompromising values. This policy constitutes the standard of ethical business conduct required of all employees. Managers are responsible for supporting their implementation and monitoring compliance. Conduct as a City Employee In accepting City employment, employees become representatives of the city and are responsible for assisting and serving the citizens for whom they work. An employee's primary responsibility is to serve the residents of Monticello. Overall, employees should exhibit conduct that is ethical, professional, responsive and representative of the values of the organization. Organizational Values Leadership: We are all leaders. Leadership is not a position, it's a work ethic. We lead by example, seeking ways to improve the organization through teamwork, collaboration, and communication. Stewardship: We are entrusted with public resources for the betterment of the entire city. We strive to balance minimal cost and high value to maximize public benefit from our actions and decision. 10 Responsiveness: We believe in providing timely, courteous, and respectful service to the public and each other. We live this every day by listening, responding, and going the extra mile. Integrity: We are open and honest. We conduct ourselves in a transparent, ethical, and legal manner to earn the trust of employees and the public. We act in the best interest of the city. We build credibility by accepting feedback, owning our actions, and providing reliable follow through. Community: We strive to strengthen, promote, and assist the community we serve. We create a sense of connection and belonging for all people. We seek to understand the diverse needs of our community. We encourage community engagement and opportunities to connect our residents, businesses, and visitors. Employee Responsibilities In accepting City employment, employees shall: Always perform their assigned duties to the best of their ability and continually strive to improve their performance. Render prompt and courteous service to the public always. 3. Read, understand, and comply with the rules and regulations as set forth in these Personnel Policies as well as those of their department. 4. Conduct themselves professionally toward both residents and staff and respond to inquiries and information requests with patience and every courtesy. 5. Report any and all unsafe conditions to their immediate supervisor. 6. Maintain good attendance as it is an essential requirement of every city position. Appearance Departments may establish dress codes for employees as part of departmental rules. Overall, personal appearance should be appropriate to the nature of the work and contacts with other people and should instill confidence and present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. In some departments, certain positions may require City uniforms. Employees may dress in accordance with their gender identity, within the constraints of the dress codes adopted by the city. City staff shall not enforce the city's dress code more strictly against transgender and gender diverse employees than other employees. 11 City Issued Clothing and Uniforms City issued clothing and uniforms containing the city logo should only be worn while representing the City of Monticello during work and should not be worn outside of the workday. All uniforms remain the property of the City of Monticello during your employment and are expected to be returned in a reasonable state upon termination of your employment. Falsification of Records Any employee who makes false statements or commits, or attempts to commit, fraud in an effort to prevent the impartial application of these policies, will be subject to immediate disciplinary action up to and including termination and potential criminal prosecution. Attendance and Absence The operations and standards of service in the City of Monticello require that employees be at work unless valid reasons warrant absence, or an employee has a position that has been approved to work remotely. In order that teams function efficiently and effectively, employees must understand the goals that have been set for them and the time required to be on the job. Therefore, attendance at work is an essential requirement of every city position. Absence Procedure. Employees who are absent from work are required to notify their supervisor as soon as possible in advance of their absence. In event of an unexpected absence, employees should call their supervisor before the scheduled starting time and keep in mind the following procedures: 1. If the supervisor is not available at the time, the employee should leave a message with their direct supervisor, or his/her designee, including a telephone number where he/she can be reached or contact any other individual as may be designated by the supervisor. Departments may establish more specific reporting procedures. 2. Failure to use the established reporting process will be grounds for disciplinary action. 3. The employee must call the supervisor on each day of an absence extending beyond one (1) day unless specific arrangements otherwise have been made with the supervisor. 4. Employees who are absent for three (3) days or more and who do not report their absence in accordance with the policy above, will be considered to have voluntarily resigned not in good standing. 5. Supervisors may request documentation to substantiate reason for absence, regardless of duration, when an employee has a history of questionable or excessive absences. This policy does not preclude the city for administering discipline for unexcused absences of less than three (3) days. 12 Assess to and Use of City Property 1. Any employee who has authorized possession of keys, tools, pagers, or other equipment must register their name and the serial number (if applicable) or other identifying information about the equipment with their supervisor. 2. All assigned city property must be turned in and accounted for by any employee who terminates employment with the city. 3. Every employee shall be responsible for the safekeeping and care of all such equipment. All expenses incurred by the loss of such equipment shall be borne by the employee unless such loss was unpreventable. 4. The duplication of keys owned by the city is prohibited unless authorized by the city administrator or their designee. Any employee found to have an unauthorized duplicate key will be subject to disciplinary action. 5. Employees shall not use or access another employee's office, computer, desk, email, voicemail, or in- or out -boxes without authorization. Department heads and supervisors are presumed to have authorization for their own staff. The City Administrator has authorization for all staff and can authorize individuals for a specific business-related purpose 6. City property shall be disposed of in a manner compliant with Minn. Stat. §15.054. No property should be given to or salvaged by employees. Property disposed of in city trash receptacles is considered city property until hauled away. Conflict of Interest City employees are to remove themselves from situations in which they would have to take action or make a decision where that action or decision would be perceived or actual conflict of interest or could result in a personal benefit for themselves, or a family member. If an employee has any question about whether such a conflict exists, he/she should consult with the City Administrator. Acceptance of Gifts City employees are prohibited from directly or indirectly receiving or agreeing to receive any payment of expense, compensation, gift, reward, gratuity, favor, service or promise of future employment or other future benefit from any source with the following exceptions as permitted by law: Lawful campaign contributions. Services to assist an employee in the performance of official duties. 3. Services of insignificant monetary value. 4. A plaque or similar memento. 13 5. A trinket or memento costing $5 or less. 6. Informational material of unexceptional value. 7. Food or a beverage given at a reception, meal or meeting away from the recipient's place of work by an organization before whom the recipient appears to make a speech or answer questions as part of a program. Political Activity Although City employees have the right to express their views and to pursue legitimate involvement in the political system, no employee of the City shall directly or indirectly, during hours of employment, solicit or receive funds for political purposes. Further, any political activity in the workplace must be pre -approved by the City Administrator to avoid any conflict of interest or perception of bias such as using authority or political influence to compel another employee to apply for or become a member in a political organization. Smoking The City of Monticello observes and supports the Minnesota Clean Indoor Air Act. All city buildings and vehicles, in their entirety, shall be designated as tobacco free, meaning that smoking in any form (through the use of tobacco products such as pipes, cigars, and cigarettes) or "vaping" with e -cigarettes is prohibited while in a city facility or vehicle. Smoking of any kind, including pipes, cigars, cigarettes, vaping with e -cigarettes, and the use of chewing tobacco, is prohibited for employees while on duty. Employees 18 and over are allowed to smoke only during their breaks and lunch, and only in areas designated for that purpose. Outside Emolovment It is in the best interest of the City and the citizens of Monticello, and within reasonable expectation of the City as an employer, that due to the nature of their positions within the City of Monticello any employee holding one of the positions listed below shall not perform the same or substantially similar duties for another local unit of government on either a full-time or ongoing part-time basis, either directly as an employee or independent contractor or indirectly through a corporation or other entity. Positions covered by this section include: City Administrator, Community Development Director, Economic Development Director, Public Works Director, Chief Building Official, City Engineer, and Finance Director. 14 8.0 Definitions For purposes of these policies, the following definitions will apply: Benefit Earning Employees - Status where employees are eligible for at least a prorated portion of employer provided benefits. Such employees must be year-round employees who work at least 30 or more hours per week on a regular basis. City - City of Monticello. Demotion - Movement of an employee from one job class to another where the maximum salary for the new position is lower than that of the former position. This action may be voluntary or involuntary. Department Head- Employee who is responsible for a department and budget within the city. Department Director- Employee who oversees multiple departments within the city. Exempt Employee - Employees not covered by the overtime provisions of the federal or state Fair Labor Standards Act. FICA (Federal Insurance Contributions Act)- FICA is the federal requirement that a certain amount be automatically withheld from employees' earnings. Specifically, FICA requires an employee contribution of 6.2 percent for Social Security and 1.45 percent for Medicare. The city contributes a matching 7.65 percent on behalf of each employee. These amounts may change if required by law. Non -Exempt Employee — Employees who are covered by the federal or state Fair Labor Standards Act. Such employees are normally eligible for overtime at 1.5 times their regular hourly wage for all hours worked over forty (40) in any given workweek. Part -Time (Casual) Employee - An employee who works in an ongoing non -benefit earning position of fourteen (14) hours or less per week. Employees in this category may work more than fourteen (14) hours per week on occasion but must not meet the definition of a public employee by State law (Chapter 179). Part-time (casual) employees accrue no seniority and earn no employment rights or benefits. PERA (Public Employees Retirement Association)- Statewide pension program in which all city employees meeting program requirements must participate in accordance with Minnesota law. The city and the employee each contribute to the employee's retirement account. Probationary Period - A specified period at the beginning of employment in a regular ongoing position (or the beginning period of a promotion, reassignment, or transfer) that is designated as a training or trial period. The probationary period is considered the last part of the selection process. Promotion - Movement of an employee from one job class to another within the city, where the maximum salary for the new position is higher than that of the former position. 15 Probationary Employee - An employee who is serving a probationary period, either the original probationary period immediately after hire or a promotional, reassignment, or transfer probation. Reclassify - Movement of an employee from one classification to another classification because of a significant change in the position's duties. Regular Full -Time Employee — An employee who has successfully completed the probationary period after hire or promotion as indicated by a satisfactory performance review. Regular full- time employees are regularly scheduled to work 40 hours per week. Regular Part -Time Benefit Earning Employee- An employee who regularly works thirty (30) or more hours per week but less than forty (40) hours year-round in an ongoing position. Employees in this category receive partial or prorated benefits. Regular Part -Time Employee - An employee who has successfully completed all stages of the selection process including the training or probationary period and who works in ongoing positions at more than 14 hours per week but less than 30 hours per week. Regular part-time employees are not eligible for benefits. Seasonal Employee - An employee (full-time or part-time) who works during only part of the year (less than 185 consecutive calendar days) to assist with seasonal work. Seasonal employees accrue no seniority and earn no employment rights or benefits. Individuals may be rehired in subsequent seasons but in no case should work beyond six consecutive months. Service Credit- Time worked for the city. An employee begins earning service credit on the first day worked for the city. Some forms of leave will create a break in service credit. Temporary Employee —Temporary employees might have a defined start and end date or may be for the duration of a specific project. Temporary employees may be assigned to work a part- time or full-time schedule. Temporary positions are normally less than six months in duration and accrue no seniority and earn no employment rights or benefits. 9.0 Employee Recruitment and Selection Scope The Human Resource Manager will manage the hiring process for all positions within the city. All applications for full-time and part-time employment shall be submitted via online application to the Human Resource Department for consideration. While the hiring process is coordinated by staff, the City Council is responsible for the final hiring decision and must approve all hires to city employment. All hires will be made according to the merit and fitness related to the position being filled. Features of the Recruitment System The City Administrator and Human Resources Manager will determine if a vacancy will be filled through an open recruitment or by promotion, transfer, or some other method. This 16 determination will be made on a case-by-case basis. The majority of position vacancies will be filled through an open recruitment process. Below is a general outline regarding how the recruitment process will work. The City has the authority to deviate from the guidelines below on a case-by-case basis. Vacancy Announcements: Notification of open positions shall normally be published by posting announcements on official City bulletin boards and publicly via the city website and other appropriate places as defined by the City. Postings and other recruitment materials will normally specify the job title, salary or hiring range, the nature of the work to be performed, the minimum and essential requirements of the position, the time and place to apply, the closing date for receiving application and other pertinent information. Vacancy Coverage: Position vacancies may be filled on an "acting" basis as needed prior to filling a position through the normal process. The City Administrator will approve all acting appointments for regular positions. If a current employee is appointed to an acting position and is later hired to fill the regular appointment, with no break in service in the new position, the effective date of the regular appointment will be the date on which the acting appointment was made. Pay for Interim Positions: Pay rates for interim appointments will typically be at step one (1) of the grade for the position in which they are filling. If the interim appointee's pay rate is already above step one (1) for the interim position, they will receive a minimum of a 3.5% increase in pay for the duration of their interim appointment. If the employee appointed to an acting position is not hired to fill the regular appointment, that employee's pay rate will be adjusted to their pre -appointment pay upon stepping down from the appointment. Application Materials: All candidates must complete required the application materials by the application deadline to be considered for the position. The application deadline may be extended by the Human Resources Manager after consultation with the hiring manager. Testing and Examinations Application qualifications will be evaluated in one or more of the following ways: a training and experience rating, written test, interview, performance or demonstrative test, physical agility test, or another appropriate job-related exam. The City may identify preferred or desirable job- related qualifications for any vacancy and, if so, these will be given appropriate weight in the selection process. Employment references will be considered, and a background investigation will be required. For internal hires, qualifications and past performance will be considered in determining suitability for the vacant position. 17 Selection Process The selection process will be a cooperative effort between the Human Resource Manager and the hiring supervisor, subject to final hiring approval of the City Administrator and the City Council. The Human Resources Manager will normally participate in final interviews for all regular full-time vacancies. The selection process for regular part-time, seasonal, temporary, and casual part-time employees may be delegated to the appropriate supervisor with each hire subject to final City Council approval. The City has the right to make the final hiring decision based on qualifications, abilities, experience, and the needs of the city. Background Checks All finalists for employment with the city will be subject to a background check to confirm information submitted as part of application materials and assist in determining the candidate's suitability for the position. The level of background check will be based on the position being filled. Employment of Family Members Relatives of employees may be hired only if they will not be working directly or indirectly for a relative or supervising a relative. Current employees who are relatives cannot be transferred into such a reporting relationship. In any other cases where a conflict or the potential for conflict arises, even if there is no supervisory relationship involved, the City Administrator will decide regarding assignment. Employment of a family member refers to the immediate family of an employee, which for purposes of this policy includes: Spouse Parent (including in-laws) Grandparents Aunts and Uncles Probationary Periods Children (including stepchildren) Sibling (including step and in-law) Significant Others All newly hired regular full-time and regular part-time employees will serve a minimum of a six (6) month probationary period in the position. Exempt level hires will normally be required to serve a twelve (12) month probationary period. This period will be considered a training period. The training period is an integral part of the selection process, and will be used for observing the employee's work, training the employee in work expectations, assessing the employee's abilities, skills, and interest and for rejecting any employee whose performance does not meet the required work standards or is otherwise not a good fit for the position. 18 Employees may be dismissed at any time during the initial probationary period. An employee so dismissed will not have the right to appeal. Employees hired in casual, temporary or seasonal positions may be dismissed at any time. Probationary periods may be extended beyond six (6) months upon approval of the City Administrator. Employee On -Boarding The Human Resources Manager or their designee will meet with new employees to ensure proper new hire paperwork is completed and City policies and procedures are explained. Supervisors will meet with their new employees to review policies and procedures specific to their department and will establish goals and expectations for their probationary period. Supervisors will schedule periodic check-in meetings throughout the probationary period to ensure goals and expectations are being met. Promotions All city employees are eligible to apply for internal openings regardless of the time in their current position. A promoted employee will normally be subject to a new probationary period. If it is determined that the employee has not successfully completed their probationary period, the following options exist: the probationary period can be extended, the employee may be eligible to return to their previous position or another position if available and qualified, or employment may be terminated. Promotional based increases will be determined on a case-by-case basis taking into consideration the employee's current level of pay, level of experience, and the current job market. Change from Part -Time to Full -Time Status Employees who move from part-time non -benefit earning status to part-time or full-time benefit earning status will not normally receive benefit service credit for hours worked while at part-time non -benefit status. Employees who move from part-time benefit earning status to full-time benefit status will receive benefit service credit for hours worked while at part-time benefit status. Rehires Employees who leave the city employment and return will not normally receive seniority for PTO. All rehired employees regardless of rehire date will be subject to waiting periods for their insurance benefits as defined by current contracts. 10.0 Compensation and Time Reporting Pay Schedules Pay schedules are established and approved by the City Council. Pay for all positions is determined by employee classification and approved by City Council. When a pay schedule is 19 adjusted by the City Council, affected employees' wages shall be adjusted based on the new schedule. Pay schedules for regular full-time and regular part-time positions are based on a grade and step system under the guidelines of the pay equity system. Pay schedules for all other positions are determined based on the current job market and the pay rates of similar jobs in the area. Non -Exempt Employees To comply with the provisions of the Federal and State Fair Labor Standards Acts, hours worked and leave time used by all non-exempt employees are recorded daily and reported on a bi- weekly basis. Time reporting will be on a manual or computerized basis. Each supervisor is responsible for verifying their employee's hours and submitting the hours to payroll. Exempt Employees Exempt employees shall complete a time reporting form, on a biweekly basis, indicating all exceptions to the normal workweek (i.e., use of PTO, holidays, and other authorized leaves). Exempt employees may also be required to record hours worked each day as permitted under the Fair Labor Standards Act, so long as time is not paid based on the hours recorded and is only used for accounting/billing or public accountability purposes. Exempt employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay period and are not paid by the hour. Their pay does not vary based on the quality or quantity of work performed, and they receive their full weekly salary for any week in which any work is performed. The City of Monticello will only make deductions from the weekly salary of an exempt employee in the following situations: The employee is in a position that does not earn vacation or personal leave and is absent for a day or more for personal reasons other than sickness or accident. 2. To offset compensation received for military pay. If an employee works part of the week in military service, the city still must pay the entire week salary to the employee, but the city could offset the amount of the military pay for the week against the employee's salary. 3. The employee is in a position that earns sick leave, receives a short-term disability benefit or workers' compensation wage loss benefits, and is absent for a full day due to sickness or disability, but he/she is either not yet qualified to use the paid leave or he/she has exhausted all of his/her paid leave. 4. The employee is absent for a full workweek, and, for whatever reason, the absence is not charged to paid leave (for example, a situation where the employee has exhausted all of his/her paid leave or a situation where the employee does not earn paid leave). 20 5. The very first workweek or the very last workweek of employment with the city in which the employee does not work a full week. In this case, the city will prorate the employee's salary based on the time actually worked. The employee is in a position that earns paid leave and is absent for a partial day due to personal reasons, illness, or injury, but: • Paid leave has not been requested or has been denied. • Paid leave is exhausted. • The employee has specifically requested unpaid leave. 7. The employee is suspended without pay for a full day or more for disciplinary reasons for violations of any written policy that is applied to all employees. 8. The employee takes unpaid leave under the FMLA. 9. The city may, for budgetary reasons, implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the weekly salary of an exempt employee. In this case, the employee will be treated as non-exempt for any workweek in which the budget -related deductions are made. If the City inadvertently makes an improper deduction to the weekly salary of an exempt employee, the city will reimburse the employee and make appropriate changes to comply in the future. If an employee thinks that a wage deduction was made in error, please contact the Human Resources or Finance Department promptly. Time Reporting When reporting time all hours should be rounded to the nearest % hour. Each time reporting form includes the signature of the employee and immediate supervisor attesting to its accuracy. Hours Requirement and Time Reporting (Exempt Employees) All exempt employees shall establish and adhere to a regular work schedule. Non- routine departures from the regular work schedule are allowable with supervisor approval. 2. All exempt positions within the city require employees work a minimum 80 hours per pay period. Many exempt positions within the city incur incidental hours outside of the normal scheduled workday. These hours are to be expected as part of the job requirements and are not directly compensated for in addition to base salary. 3. Exempt employees are required to use a minimum of four (4) hours of PTO when taking a full day off on any regularly scheduled workday regardless of hours worked in the pay period. Note: All timesheets must reflect a minimum of 80 hours therefore, employees 21 may be required to use more than four (4) hours of PTO depending on hours worked in the pay period. Direct Deposit As provided for in Minnesota law, all employees are required to participate in direct deposit. Employees are normally paid every two (2) weeks via direct deposit. When a payday falls on a holiday, deposits are normally issued the day before the holiday. Paystubs and yearend tax statements are distributed via the Employee Self Service (ESS) portal. Employees will automatically be enrolled in ESS distribution but may opt out at any time by contacting the Payroll/Finance Department. Copies of paystubs will normally not be given to anyone other than the person for whom they were prepared, unless the person has a note signed by the employee authorizing the city to give them the stub. Paystubs will be given to the spouse, or other appropriate immediate family member, in the case of a deceased employee. Employees are responsible for notifying the Human Resources Department of any change in status including changes in address, phone number, names of beneficiaries, marital status, student status, etc. Overtime Hours The City recognizes some employees may be required to work extra hours in emergency situations, during peak workload periods and to provide oversight on work being completed by private contractors as outlined per contract agreements. The city requires employees to work when it is necessary. The scheduling and payment of compensatory time or overtime will be in accordance with the applicable Fair Labor Standards Act and the following: 1. Work units of one-quarter (%) hour or more per week, above 40 hours, worked by non- exempt employees will be counted as overtime and paid at 1.5 times the employee's normal base pay rate. Some employees may be eligible to use and accrue compensatory time. All accrued and unused compensatory time will be paid to the employee upon termination. 2. All employees, in all departments, are required to work overtime as requested by their supervisors. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 3. If overtime is necessary, the immediate supervisor (or department head) must give specific approval prior to its being worked. Pre -authorization may be presumed by employees in emergency situations such as excess snowfall, flood, natural disasters, lift station malfunctions, terroristic threats, or other similar situations where the immediate of staff is required to avert endangerment of life, home or property. 22 4. Holidays will count as time worked for purposes of computing overtime for non-exempt employees who are not covered by a labor agreement. 5. PTO, vacation, sick and comp time will not count as time worked for purposes of computing overtime for non-exempt employees who are not covered by a labor agreement. Non-exempt temporary and seasonal employees will be paid overtime for work more than 40 hours per week and will not receive or accrue compensatory time. 7. The workweek begins on Saturday at 12:01 a.m. and ends on the following Friday at midnight. Compensatory Time Non-exempt employees may be allowed to receive compensatory time in lieu of overtime pay. Compensatory time earned and used must be approved by employee's immediate supervisor. When an employee opts to receive compensatory time in lieu of over -time pay one hour of comp time is adjusted to reflect 1 % hours in their compensatory time balance. At no time should an employee's compensatory time balance reflect more than forty (40) hours. If an employee has forty (40) hours of compensatory time banked, they will not be allowed to earn any additional compensatory time and shall receive overtime pay thereafter for all overtime hours worked. All earned compensatory time will be paid out to the employee upon termination or promotion to an exempt position. In the case of a promotion, the compensatory time will be paid out at the employee's pre -promotion rate of pay. Emergency Call Backs Emergency call back is defined as being called back to work during off-duty hours. Non-exempt employees called back in this situation shall be compensated at the overtime rate to the extent this time required them to work more than for forty (40) hours per seven (7) day workweek. Employees shall be paid a minimum of two (2) hours' pay for each call back. Wage Disclosure Protection Law Under the Minnesota Wage Disclosure Protection Law, employees have the right to tell any person the amount of their own wages. Therefore, in accordance with the Minn. Stat. §181.172 the City may not: Require nondisclosure by an employee of his or her wages as a condition of employment. Require an employee to sign a waiver or other document which purports to deny an employee the right to disclose the employee's wages. 23 3. Take any adverse employment action against an employee for disclosing the employee's own wages or discussing another employee's wages which have been disclosed voluntarily. 4. Retaliate against an employee for asserting right or remedies Minnesota Statute §181.172, subd. 3. The city cannot retaliate against an employee for disclosing his/her own wages. An employee's remedies under the Wage Disclosure Protection Law are to bring a civil action against the city and/or file a complaint with the Minnesota Department of Labor and Industry. 11.0 Hours of Work Work Schedules The employer is the sole authority for establishing and modifying work schedules. Emergency situations may change the work schedule of an employee with little if any notice. Nothing contained in this provision shall be construed as a guarantee of a specified number of hours or shifts. Employees should be made aware of their work schedules by a method suitable for the various city departments. Where reasonably practical, employees shall be notified of changes in their regular work schedules at least one week in advance of the time when the schedule is to take effect. Each employee has an obligation to work overtime or call backs, if requested, unless unusual circumstances prevent him/her from working. Meal Breaks and Rest Periods (Non -Exempt Employees) City employees, when working under conditions where the use of a break is practical, will normally be granted a single 15 -minute paid rest period approximately midway through each four (4) hours worked, at a time specified by the immediate supervisor. A 20 -minute paid rest period will normally be allowed for six (6) hour shifts. Supervisors may require employees to stay on-site for city paid breaks. Breaks are measured from the time work is stopped until it is resumed. Break time may not normally be saved, added to other breaks, or accumulated, nor may it be used for any purpose other than a mid -shift rest period. Exceptions may be approved by the immediate supervisor, subject to department head approval. Each employee working an eight (8) hour shift or longer is entitled to one meal break, for which there is no compensation, approximately midway through the shift. The length of this meal break is measured from the time work is stopped until it is resumed. The length, timing and scheduling of meal breaks shall be determined by the supervisor or department head to ensure continuity of services. 24 Reasonable Work Time for Nursing Mothers Nursing mothers and lactating employees will be provided reasonable break times to express milk for an infant child during the twelve (12) months following the birth of the child, unless it would cause undue business disruption. The paid break time times must, if possible, run concurrently with any break time times already provided. The city will provide a room (other than a bathroom) as close as possible to the employee's work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. Flexible Work Arrangements While each department within the city has unique staffing needs and hours of operation, the city strives to provide flexibility, when possible, to accommodate the diverse and changing needs of our employees. Flexibility may include flexible start and end times, occasional work from home as needs arise (unusual and non-recurring), flexible scheduling such as 4X 10 -hour workdays, etc. All flexible work arrangements require approval from the employee's immediate supervisor and in some cases the department director or City Administrator. Emergency Closings In the event of an emergency or disaster, certain city operations may be closed. Closing departments and/or facilities shall be at the discretion of the city administrator. Employees shall not be compensated for the hours lost due to an emergency closure, except that an employee may elect to utilize PTO, vacation, or accrued compensatory time, if available, for the time lost. Adverse Weather Conditions City facilities will be open during adverse weather. Due to individual circumstances, each employee will have to evaluate the weather and road conditions in deciding to report to work (or leave early). Public works maintenance employees would generally be required to report to work regardless of conditions unless otherwise notified by their supervisor. The City Administrator will decide whether conditions indicate a general excused absence for those unable to report to work due to the adverse weather. Employees unable to work from home shall take PTO, vacation, or compensatory time to cover lost wages. Decisions to cancel departmental programs (special events, recreation programs, etc.) will be made by the respective department head or the City Administrator. Alternative Work Arrangements The City of Monticello is committed to providing its employees with Alternative Work Arrangements (AWAs) where such arrangements can be designed to benefit both the City and the employee while maintaining or improving City operations and service delivery. These work arrangements are intended to provide employees with increased flexibility with their work 25 schedule while allowing the City of Monticello to maintain a progressive and productive work environment. AWAs may be offered to employees when management determines it can be effectively utilized. AWAs are not appropriate for all employees or positions and are not a universal employee benefit. The nature of the employee's work and responsibilities must be conducive to the requested AWA without causing additional cost, significant disruption to performance and/or service delivery, or significant burden to other staff. These arrangements may benefit the City by: • Attracting and retaining employees • Increasing employee commitment, engagement, and morale • Reducing absenteeism • Increasing productivity through fewer interruptions and distractions • Supporting continuity of operations • Maximizing workspace • Potentially reducing facilities costs These arrangements may provide benefits to employees including: • Enhancing quality of life • Improving morale • Increasing productivity • Saving time and money spent commuting These arrangements may also provide benefits to the community and environment including: • Potentially expanding hours of operation and service delivery • Reducing work trips that may contribute to accidents • Reducing gas used, greenhouse gas emissions and wear and tear on the streets and highways • Promoting energy conservation The following types of AWAs are covered by this policy: 1. Compressed Workweek 2. Flextime 3. Telework Definitions Compressed Workweek: A 40 -hour workweek is completed in less than five (5) full workdays, or an 80 -hour work schedule is completed over a two-week period in less than ten (10) workdays. Examples of compressed workweeks include but are not limited to: 1. Working four 10 -hour days 26 2. Working 9 -hours for four days, and 4 -hours for 1 day 3. Working 9 -hours for 8 days and 8 -hours for 1 day with 1 day working 0 -hours (Note: this type of arrangement is not an option for non-exempt employees who are eligible for overtime payment) Flextime: A 40 -hour workweek is completed (for full-time employees) but there is flexibility in establishing daily start and end times. Days of the workweek may have varying start and end times, but the pattern should occur predictably over each workweek. Examples of flextime arrangements include but are not limited to: 1. Flexible Work Hours: Employees work 8 -hour days with start/end times varying from the standard City location schedule. Manager identifies core hours for the department/City. 2. Flexible Work Schedule: Employees do not work a standard 8 -hour day. Workdays vary from day to day but remain consistent over a standard pay period. Example shown below: Monday Tuesday Wednesday Thursday Friday 9 hours 9 hours 8 hours 7 hours 7 hours Telework: A formalized work arrangement that allows an employee to perform work on a regular, recurring basis at a telework location that is not the employee's permanent work location. Note: Employees will not be approved for more than one of the above AWAs. Procedures See APPENDIX III. 12.0 Performance Meetings and Reviews The City Administrator and Human Resources Manager shall establish an objective performance review system to regularly evaluate the performance of city employees. The quality of performance rendered by the employee in the past will receive due consideration in such personnel decisions as promotions, transfers, demotions, terminations and, where applicable, salary adjustments. During the training period, informal performance meetings should occur frequently between the supervisor and the employee. Conducting these informal performance meetings provides both the supervisor and the employee with the opportunity to discuss what is expected, what is going well and areas where additional training or improvement is needed. Performance reviews should be conducted at 6 months for newly appointed employees and at least annually thereafter. These evaluations shall be in writing and discussed with the employee. 27 Supervisors shall use this opportunity to clarify goals and expectations, identify strengths and developmental areas and communicate how an employee's performance meets, exceeds, or does not meet their expectations for the position. This is also an opportunity to discuss the employee's development and establish goals for the next review period. While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable using the city's grievance process, other performance evaluation data, including subjective assessments, are not. For those parts of the performance evaluation system deemed not challengeable, an employee may submit a written response which will be attached to the performance review. The City Administrator has authority to evaluate and have input on all performance reviews. The City Administrator may seek input from others as appropriate. The review form, with all required signatures, shall be retained as part of the employee's personnel file in the Human Resource Department. The employee's signature on the form indicates solely that the supervisor has discussed the review with him or her and does not constitute agreement. Failure to sign the document by the employee will not delay processing. 13.0 Organization Job Descriptions The Human Resources Department will maintain records of job titles and compensation by position and/or job class, job descriptions for each regular job class and other appropriate information. New positions can be developed as needed but shall be approved by the City Administrator and Council in the budget process, or as needed, prior to filling the position. The Human Resource Manager prepares job descriptions for all City positions, in cooperation with the department head or supervisor. Each description includes the position title, supervisor's title, FLSA status (exempt or non-exempt), general statement of position duties, essential functions of the position, working environment, physical requirements, and minimum qualifications for the position. Good attendance and compliance with work rules and policies are essential requirements of all city positions. Prior to posting vacant positions, Human Resources and the hiring supervisors will closely examine the existing descriptions and qualifications for each position to ensure the job description is an accurate reflection of the position and the stated qualifications do not present artificial barriers to employment. A current job description is provided to each new employee. Supervisors are responsible for ensuring the job descriptions accurately reflect the duties and responsibilities of the position. All job description revisions are subject to approval by the City Administrator or Human Resources Manager. 28 Classification of Job Duties The classification of job duties for pay equity purposes will be the responsibility of the Human Resource Manager, subject to review by the City Administrator. Assignment of job titles, establishment of minimum qualifications, and the maintenance of regular job descriptions and related records shall also be the responsibility of the Human Resource Manager, with assistance from department heads/supervisors as needed. Reclassification Positions frequently change over time and some change in jobs is normal and expected. Occasionally, an employee's job will change so significantly that it no longer fits the employee's job classification. In these situations, the department head may request the Human Resources Manager to perform a classification study. The study may result in several different findings: reclassifying the position to another existing classification, merging classes, creating a new classification, restructuring the job, or a determination that no change is needed. Pay levels due to reclassifications will be determined on a case-by-case basis. The City Administrator must approve all classification changes after considering input from the affected department head and Human Resource Manager. Reductions to Workforce In the event it becomes necessary to reduce personnel, temporary employees and those serving a probationary period in affected job classes will be separated before regular employees in those job classes. Within these groups, the selection of employees to be retained shall be based on merit and ability as determined by the department director, subject to review by the City Administrator and approval by the City Council. Reduction of a management level position shall be at the discretion of the City Administrator, subject to the approval of the City Council. Layoffs Layoff shall mean a reduction in the work force due to lack of work, job elimination, lack of funds or for other causes not related to disciplinary action. Within a given job class, seasonal, temporary, probationary, intermittent, and casual part-time employees shall be laid off first. Regular employees shall be laid off last based on the needs of the city, with regular non -benefit - earning part-time employees, laid off first, regular benefit -earning part-time employees next and full-time employees last. In layoff of regular employees, weight shall be given to the employee's ability to fill the needs of the city for that area. Layoff lists will be maintained for 6 months. Recall from layoff will be based on merit. 29 Severance Package To ease the transition from the unexpected loss of income, the City will provide all full-time and part-time benefit -earning employees who have been with the City at least one (1) year, one (1) week of pay for every full year of service with the city up to a maximum of twelve (12) weeks. For example, if the employee worked in an eligible position for 10.5 years, the employee would be paid 10 weeks of severance. The lump sum payment will occur in tandem with the employee's final check for hours worked. All IRS and PERA rules will apply to the lump sum payment. Medical, dental, and other city benefits will terminate on the last day of the month the employee works. Employees will have the opportunity to elect benefits continuation via COBRA coverage. 14.0 Employee Benefits This section is not expected to give a detailed explanation of all employee benefits but rather to provide general information. A benefit package is available on a participatory basis for both the employee and his/her dependents through group policies. Health, Dental, Life and Disability Insurance Regular full-time and benefit -earning part-time employees shall be eligible to apply for employee and dependent insurance benefits provided by the city. Benefits contributions for benefit -earning part-time employees will be 50% of the amount of the city's contribution for full-time employees. The City Council shall approve annually the City contribution amount it will provide for single and family coverage of health and dental insurance elected by full-time employees. The City Council shall also approve the city contribution for life and disability insurance coverage. Employees terminating from the City of Monticello shall have the option to receive continued insurance coverage according to COBRA regulations. COBRA information will be provided to the employee by the city upon termination. Retirement- PERA The city participates in the Public Employees Retirement Association (PERA) to provide pension benefits for its eligible employees to help plan for a successful and secure retirement. Participation in PERA is mandatory for most employees, and contributions into PERA begin immediately. The city and the employee contribute to PERA each pay period as determined by state law. Most employees are also required to contribute a portion of each paycheck for Social Security and Medicare (the city matches the employee's Social Security and Medicare withholding for many employees). For information about PERA eligibility and contribution requirements, contact the Human Resources Department. 30 Tuition Reimbursement Full-time and part-time benefited employees are eligible for tuition reimbursement for courses taken for credit at an approved post -high school educational institution subject to the following criteria: Courses must be directly related to the employee's present position (whether required for a degree program or not). 2. Courses must be directly related to a reasonable promotional opportunity in the same field of work as present position (whether part of a degree program or not). 3. Courses must be approved in advance of the first day of class by the department head and City Administrator in accordance with established procedures and the cost must be included in the approved city budget. The employee education request should cover any adjustment in the work schedule that may be necessary. 4. Any costs other than tuition and course materials will not be reimbursed by the city. 5. Employees are required to take courses outside of their work schedule whenever possible. All work schedule adjustments must be approved by the supervisor. The City will pay 50% of the cost of tuition and course materials upon successful completion (C grade), 75% reimbursement upon completion with a "B" or "A" grade. Courses taken "pass/fail" will be reimbursed at the same percentage as a C grade (if passed). All reimbursements will be prorated for benefit -earning part-time employees. The maximum reimbursement will be $1500 per year per employee, subject to budget limitations. Employees must reimburse the city if they voluntarily leave employment within twelve (12) months of reimbursement Employee Discounts (Community Center and More) Employees, elected officials, and select board and commission members are eligible to receive discounts at a wide variety of businesses throughout the area including discounted single and family memberships to the Monticello Community Center via the Minnesota Employee Resource+ Service Company (MERSC) discount program. More information is available on MERSC's website MERSC.com. Holidays Paid holidays for City employees include: New Year's Day July 4th Friday after Thanksgiving Martin Luther King Jr. Day Labor Day Christmas Eve President's Day Veterans Day Christmas Day Memorial Day Thanksgiving Day 31 All eligible full-time employees will receive 11 holidays per year for each full year worked. Full- time employees eligible for holiday pay shall receive full pay for eight (8) hours straight time for each of the holidays listed. To be eligible for full holiday pay, the employee must be a regular or probationary full-time employee and must work the full shift on the last scheduled workday before and after the holiday or be on a pre -approved paid absence for those days. Regular part-time benefit -earning employees who are regularly scheduled to work thirty (30) or more hours per week, or who have averaged thirty (30) or more hours per week for at least six months, shall receive four (4) hours of straight time pay for each of the holidays listed. When a holiday falls on a Sunday, the following Monday shall be the "observed" holiday and when a holiday falls on a Saturday, the preceding Friday shall be the "observed" holiday for City operations/facilities that are closed on holidays. This provision does not apply to employees whose regular schedule requires them to work Saturdays and/or Sundays where the facility in which they work is open that day. Holiday Pay and Usage Non-exempt, full-time and benefit -eligible part-time employees required to work on a holiday will be paid for the hours worked, plus will receive either an additional eight (8) hours of holiday pay or a compensatory day off during that pay period as determined by the supervisor and employee. If the total hours with the eight (8) hours of holiday pay require a non-exempt employee to work more than forty (40) hours that week, they will be eligible for overtime for all hours over forty (40). Exempt employees required to work on a holiday are allowed to take another compensatory day off within the same pay period. If special circumstances make it impossible for the employee to take their holiday within the same pay period, the City Administrator can approve use at a later date. All official holidays shall be considered to commence at the beginning of the first shift of the day on which the holiday is observed and continue for twenty-four (24) hours thereafter. Holiday balances and unused holiday time is not paid out at the time of termination. Vacation and Sick Leave (Grandfathered employees hired prior to 12/31/15 opting out of PTO See Appendix II for details. Paid Time Off (PTO) Paid time off (PTO) provides all full-time and part-time benefited employees with paid time away from work that can be used for any purpose. PTO must be scheduled in advance and have supervisory approval, except in the case of illness or emergency. The PTO policy takes the place of vacation and sick leave. 32 PTO does not replace pay for City observed holidays, bereavement leave, jury duty, court leave, or military leave. Transition to PTO (hired prior to 12/31/2015) Vacation balances as of 12/31/15 will be converted to PTO hours on an hour for hour basis on January 1, 2016. Example: Vacation balance as 12/31/15 + Annual PTO = PTO balance as of 1/1/2016 Sick balances as of 12/31/15 will be paid out at 50% into the MN State Healthcare Savings Plan (HCSP). Remaining sick time hours after payment will be transferred to an Extended Medical Bank (EMB). Extended Medical Benefit (EMB) Any remaining sick hours after payment into the HCSP will be placed in an EMB which provides income protection insurance for employees in case of a serious illness. EMB hours may be used after the first forty (40) consecutive work hours of an absence for a Family Medical Leave Act (FMLA) qualifying leave. This benefit is meant as insurance. There is no additional accrual to this bank, and it is not paid out upon termination. Types of PTO Leave Planned PTO is requested and approved prior to the date the employee is taking off. 2. Unplanned PTO is time off reported on the date the employee will not be reporting to work. When leave is unplanned, the employee must notify their supervisor within one hour of the employee's scheduled workday, or if the employee is already at work, the employee must notify their supervisor prior to leaving work. Unplanned leave may be denied if it would result in the department not being able to meet minimum staffing levels unless the absence is due to illness. If an employee's use of unplanned leave indicates a pattern suggesting abuse that interferes with the minimum staffing levels or the ability of the department to conduct business appropriately, the supervisor shall notify the employee. If such abuse continues the employee may be subject to denial of unplanned leave or disciplinary action. Medical Certification Good attendance is an essential job function for all city employees, if unplanned absences are excessive, a doctor's certification may be required. The physician's certification should state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of his/her position. A statement attesting to the employee's ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. 33 Annual PTO Schedule 232 Hours/29 days Non -Exempt (Hourly): 240 Hours/30 days Less than 6 years 128 Hours/16 days 6 thru 10 years 168 Hours/21 days 11-24 years 224 Hours/28 days 25 years 232 Hours/29 days 26 years 240 Hours/30 days 27 years 248 Hours/31 days 28 years 256 Hours/32 days 29 years 264 Hours/33 days 30 years 272 Hours/34 days Exempt (Salaried): Less than 8 years 168 Hours/21 days 8 -24 years 224 Hours/28 days 25 years 232 Hours/29 days 26 years 240 Hours/30 days 27 years 248 Hours/31 days 28 years 256 Hours/32days 29 years 264 Hours/33 days 30 years 272 Hours/34 days The hours listed above are 50% for part-time benefited employees (30-35 hours per week). PTO hours will be placed in the employee's bank on January 1 of each year based on time with the city as of January 1 of each year. Example: An hourly employee who celebrates their 10 -year anniversary on June 6 will receive 168 hours the following January 1 plus an additional 28 hours (56 hrs./12 mo.*6 mo.) of prorated PTO for a total of 196 hours. Mid -year hires and terminations will be pro -rated accordingly. The month of hire does not count towards pro -rated credit in the first year of employment. For mid -year terminations, if an employee has used more than their pro -rated amount for the year, the overpayment of PTO will be deducted from their final paycheck. Probationary Employees Probationary employees are not able to use more than forty (40) hours of time off during their first six (6) months of employment. Annual Usage Requirement Employees must use at least 50% of their annual accrual each year. Annual Contribution to the MN State Healthcare Savinas Plan (HCSP) PTO balances over 320 hours as of the first payroll in December will be paid into the HCSP (maximum of 48 hours) based on the employee's current hourly rate of pay. The HCSP deposit does not count towards an employee's 50% usage requirement. Employees who use bereavement leave during the year will not be allowed to roll hours into the HCSP. Carry -Over Employees may carry over up to 320 hours of PTO each year into the next year. Any hours over 320 will be forfeited at year-end, unless due to a qualifying (unusual or non-recurring) 34 circumstance the City Administrator approves an extension or cash payment to avoid a loss of PTO time. All qualifying circumstances must be reported to the Personnel Committee on an annual basis. Vacation and PTO Donation Employees may transfer their earned vacation/PTO hours from one employee to another under the following conditions: Such transfers can be made only after the showing of unique or special circumstance and only upon the approval of the City Administrator. Before such transfer will be approved, the proposed recipient of the transfer must be eligible for vacation or PTO and have used all his/her vacation or PTO. Donated time must be used within the year donated and is not eligible for rollover into a new year. 3. Vacation/PTO transfer shall be limited to forty (40) hours per donor. Such transfer shall be made on a dollar -for -dollar basis. The worth of the leave shall be adjusted to the pay level of the donor. Therefore, if the salary of the donor is greater than the recipient, one day of leave from the donor shall result in more than one (1) full day to the recipient. Conversely, if the salary of the donor is less than the recipient, the one -day of leave from the donor shall result in less than one full day. 4. Requests for such transfer of vacation/PTO must be submitted in writing, to the Human Resources Manager or designee, who shall handle all communications between recipient and donor. When a donor volunteers such transfer, he/she must first execute a release document for such transfer that will be kept on file in the Human Resource Department. 5. When a transfer has been finalized in accordance with the rules and approved by the Human Resources Manager and City Administrator, the Finance Department shall take necessary accounting action to reflect such transfer. 15.0 Leaves of Absences Bereavement Leave Employees on Vacation and Sick Plans Sick leave of up to five (5) days may be granted with the approval of the department head for absences related to the death of an immediate family member. Immediate family includes spouse, biological or foster child, parents, stepparents, stepchildren, siblings, siblings -in-law, grandparents, grandchildren, mother-in-law and father-in-law. Bereavement Leave — Employees on PTO Plan 35 Bereavement leave is equivalent to 100% of the employee's wage. Up to five (5) days may be granted with the approval of the Department Head for absences related to the death of an immediate family member. Immediate family includes spouse, child or foster child, parents, grandparents, stepparents, stepchildren, and siblings. Up to three (3) days will be granted for the death of an aunt, uncle, stepbrother, stepsister, and in-laws including mother, father, sister and brother. Employees who use bereavement leave during the year will not be allowed to roll hours into the MN State HCSP in that same year. Family and Medical Leave Eligibility To qualify to take FMLA leave under this policy, an employee must meet all the following conditions: Has worked for the City for 12 months (or 52 weeks) prior to the date the leave is to commence. The 12 months or 52 weeks need not have been consecutive; however, the city will not consider any service 7 years prior to the employee's most recent hire date. 2. Has worked at least 1,250 hours during the 12 -month period prior to the date when the leave is requested to commence. The principles established under the Fair Labor Standards Act ("FLSA") determine the number of hours worked by an employee. Types of Leave Covered by FMLA Leave will be granted to all eligible employees for any of the following reasons: • The birth of a child, including prenatal care, or placement of a child with the employee for adoption or foster care; • To care for a spouse, child, or parent who has a serious health condition; • Due to a serious health condition that makes the employee unable to perform the essential functions of the position; • A covered military member's active duty or call to duty or to care for a covered military member (Military Caregiver and Qualified Exigency Leave) (described below). Definitions "Spouse" does not include domestic partners or common-law spouses. "Caring for" a covered family member includes psychological as well as physical care. It also includes acquiring care and sharing care duties. An eligible "child," with some exceptions, is under 18 years of age. An eligible "parent" includes a biological parent or a person who stood in the place of a parent 36 "Serious Health Condition" means an illness, injury, impairment, or physical or mental condition that involves one of the following: • Hospital Care: Any period of incapacity or treatment connected with inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility; • Pregnancy: Any period of incapacity due to pregnancy, prenatal medical care or childbirth; • Absence Plus Treatment: A period of incapacity of more than three (3) consecutive calendar days that also involves continuing treatment by or under the supervision of a health care provider. • Chronic Conditions Requiring Treatments: An incapacity from a chronic condition which requires periodic visits for treatment by a health care provider, continues over an extended period of time, and may cause episodic rather than a continuing period of incapacity; • Permanent/Long-Term Conditions Requiring Supervision • Multiple Treatments: Any period of absence to receive multiple treatments (including any period of recovery therefrom) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider. Length and Amount of Leave The length of FMLA leave is not to exceed twelve (12) weeks in any twelve (12) month period. The leave year is calculated based on a rolling backward ("look -back") basis. The entitlement to FMLA leave for the birth or placement of a child for adoption expires twelve (12) months after the birth or placement of that child. How Leave Mav Be Taken FMLA leave may be taken for 12 (or less) consecutive weeks, may be used intermittently (a day periodically when needed), or may be used to reduce the workweek or workday, resulting in a reduced hour schedule. In all cases, the leave may not exceed a total of 12 workweeks. Intermittent leave may be taken when medically necessary for the employee's serious health condition or to care for a seriously ill family member. Intermittent leave must be documented in the medical certification form as medically necessary. If an employee is taking intermittent leave or leave on a reduced schedule for planned medical treatment, the employee must make a reasonable effort to schedule the treatment so as to not disrupt the City's business. In instances when intermittent or reduced schedule leave for the employee or employee's family member is foreseeable or is for planned medical treatment, including recovery from a serious health condition, the City may temporarily transfer an employee to an available 37 alternative position with equivalent pay and benefits if the alternative position would better accommodate the intermittent or reduced schedule. Intermittent/reduced scheduled leave may be taken to care for a newborn or newly placed adopted or foster care child only with the City's approval. Procedure for Requesting Leave and Notice All employees requesting FMLA leave must provide written or verbal notice of the need for the leave to the Human Resources Department. When the need for the leave is foreseeable, the employee must give verbal or written notice to his/her supervisor at least thirty (30) days prior to the date on which leave is to begin. If thirty (30) days' notice cannot be given, the employee is required to give as much notice as practicable, including following required call-in procedures. The City requires an employee on FMLA leave to report periodically on the employee's status and intent to return to work. Certification and Documentation Requirements For leave due to an employee's serious health condition or that of an employee's family member, the city will require the completion of a Medical Certification form by the attending physician or practitioner. The form must be submitted by the employee to the Human Resources Manager within fifteen (15) calendar days after leave is requested. If the form is not submitted in a timely fashion, the employee must provide a reasonable explanation for the delay. Failure to provide medical certification may result in a denial or delay of the leave. When leave is due to an employee's own serious health condition, a fitness for duty certification (FFD) will be required before an employee can return to work. Failure to timely provide such certification may eliminate or delay an employee's right to reinstatement under the FMLA. If an employee is using intermittent leave and reasonable safety concerns exist regarding the employee's ability to perform his or her duties, a FFD certificate may be required as frequently as every 30 days during periods when the employee has used intermittent leave. Recertification of leave may be required if the employee requests an extension of the original length approved by the city or if the circumstances regarding the leave have changed. Recertification may also be required if there is a question as to the validity of the certification or if the employee is unable to return to work due to the serious health condition. Second and Third Medical Opinions 38 The City may require an employee obtain a second opinion from a provider which the city selects. If necessary to resolve a conflict between the original certification and the second opinion, the city may require the opinion of a third doctor. This third opinion will be considered final. An employee will be provisionally entitled to leave and benefits under the FMLA pending the second and/or third opinion. Annual Medical Certification and Recertification Where the employee's need for leave due to the employee's own serious health condition lasts beyond a single leave year, the city will require employees to provide a new medical certification in each subsequent leave year. Reinstatement Employees returning from Family and Medical Leave will be reinstated in their former position or a position equivalent in pay, benefits and other terms and conditions of employment. An employee's reinstatement rights are the same as they would have been had the employee not been on leave. Thus, if an employee's position would have been eliminated or an employee would have been terminated but for the leave, the employee would not have the right to be reinstated upon return from leave. Group Health Insurance and Other Benefits, Concurrent Leave, and Substitution of Paid Leave An employee granted leave under this policy will continue to be covered under the city's group health and dental insurance plan under the same conditions and at the same level of city contribution as would have been provided had the employee been continuously employed during the leave period. The employee will be required to continue payment of the employee portion of group insurance coverage while on leave. Arrangements for payment of the employee's portion of premiums must be made by the employee with the city. If there are changes in the city's contribution levels while the employee is on leave, those changes will take place as if the employee were still on the job. Rights to additional continued benefits will depend on whether leave is paid or unpaid. Any paid disability leave benefits (Short Term Disability or Long Term Disability), sick leave, PTO, or compensatory time off available to employees for a covered reason (an employee's serious health condition or a covered family member's serious health condition, including worker's compensation leave and Minnesota State Parenting Leave) will run concurrently with FMLA. Failure to Return to Work After FMLA Leave Under certain circumstances, if the employee does not return to work at the end of the FMLA leave for at least 30 calendar days, the city may require the employee to repay the portion of the monthly cost paid by the city for group health plan benefits. The city may also require the 39 employee to repay any amounts the city paid on the employee's behalf to maintain benefits other than group health plan benefits. FMLA- Qualified Exigency and Military Caregiver Leave Qualified Exigency Eligible employees (described above) whose spouse, son, daughter, or parent either has been notified of an impending call or order to covered active military duty or who is already on covered active duty may take up to 12 weeks of leave for reasons related to or affected by the family member's call-up or service. The qualifying exigency must be one of the following: (1) short -notice deployment; (2) military events and activities; (3) childcare and school activities; (3) financial and legal arrangements; (5) counseling; (6) rest and recuperation; (7) post -deployment activities; (8) parental care; or (9) additional activities that arise out of active duty, provided that the employer and employee agree, including agreement on timing and duration of the leave. Military Caregiver Leave An employee eligible for FMLA leave (described above) who is the spouse, son, daughter, parent, or next of kin of a covered servicemember may take up to 26 weeks in a single 12 - month period to care for that servicemember. The family member must be a current member of the Armed Forces (including a member of the National Guard or Reserves), who has a serious injury or illness incurred in the line of duty on active duty for which he or she is undergoing medical treatment, recuperation, or therapy, or otherwise is on outpatient status or on the temporary disability retired list. Eligible employees may not take leave under this provision to care for former members of the Armed Forces, former members of the National Guard and Reserves, or members on the permanent disability retired list. DEFINITIONS A "son or daughter of a covered servicemember" means the covered servicemember's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the covered servicemember stood in loco parentis, and who is of any age. A "parent of a covered servicemember" means a covered servicemember's biological, adoptive, step, or foster father or mother, or any other individual who stood in loco parentis to the covered servicemember. This term does not include parents "in law." The "next of kin of a covered servicemember" is the nearest blood relative, other than the covered servicemember's spouse, parent, son, or daughter, in the following order of priority: blood relatives who have been granted legal custody of the servicemember by court decree or .X statutory provisions, brothers and sisters, grandparents, aunts and uncles, and first cousins, unless the covered servicemember has specifically designated in writing another blood relative as his or her nearest blood relative for purposes of military caregiver leave under the FMLA. When no such designation is made, and there are multiple family members with the same level of relationship to the covered servicemember, all such family members shall be considered the covered servicemember's next of kin and may take FMLA leave to provide care to the covered servicemember, either consecutively or simultaneously. When such designation has been made, the designated individual shall be deemed to be the covered servicemember's only next of kin. "Covered active duty" means: • "Covered active duty" for members of a regular component of the Armed Forces means duty during deployment of the member with the Armed Forces to a foreign country. • "Covered active duty" for members of the reserve components of the Armed Forces (members of the U.S. National Guard and Reserves) means duty during deployment of the member with the Armed Forces to a foreign country under a call or order to active duty in a contingency operation as defined in section 101(a)(13)(B) of Title 10 of the United States Code. "Covered servicemember" means: • An Armed Forces member (including the National Guard or Reserves) undergoing medical treatment, recuperation, or therapy or otherwise in outpatient status or on the temporary disability retired list, for a serious injury or illness"; or • A veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during the period of 5 years preceding the date on which the veteran undergoes that medical treatment, recuperation, or therapy. "Serious injury or illness" means: • In the case of a member of the Armed Forces (including a member of the National Guard or Reserves), means an injury or illness that was incurred by the member in line of duty on active duty in the Armed Forces (or existed before the beginning of the member's active duty and was aggravated by service in line of duty on active duty in the Armed Forces) and that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating; and • In the case of a veteran who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during a period when the person was a covered servicemember, means a qualifying (as defined by the Secretary of Labor) injury or illness incurred by a covered servicemember in the line of duty on active duty that may render the servicemember medically unfit to perform the duties of his or her office, grade, rank or rating. 41 Amount of Leave- Qualified Exigency An eligible employee can take up to 12 weeks of leave for a qualified exigency. Amount of Leave- Military Caregiver An eligible employee taking military caregiver leave is entitled to 26 workweeks of leave during a "single 12 -month period." The "single 12 -month period" begins on the first day the eligible employee takes FMLA leave to care for a covered servicemember and ends 12 months after that date. Leave taken for any FMLA reason counts towards the 26 -week entitlement. If an employee does not take all 26 workweeks of leave to care for a covered servicemember during this "single 12 -month period," the remaining part of the 26 workweeks of leave entitlement to care for the covered servicemember is forfeited. 29 C.F.R. § 825.127(e)(1) (2017). Certification of Qualifying Exigency for Military Family Leave The city will require certification of the qualifying exigency for military family leave. The employee must respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification of Qualifying Exigency for Military Family Leave. Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave The city will require certification for the serious injury or illness of the covered service member. The employee must respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification for Serious Injury or Illness of Covered Servicemember. All other provisions of the FMLA policy, including Use of Paid Leave, Employee Status and Benefits During Leave, Procedure for Requesting Leave, and Benefits During Leave and Reinstatement, are outlined above in the FMLA policy. Pregnancy and Parenting Leave Employees who work twenty (20) hours or more per week and have been employed more than one (1) year are entitled to take an unpaid leave of absence under the Pregnancy and Parenting Leave Act of Minnesota. Female employees for prenatal care, or incapacity due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent in conjunction with after the birth or adoption of a child as eligible for up to 12 weeks of unpaid leave and must begin within twelve months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within 12 42 months after the child leaves the hospital. Employee should provide reasonable notice, which is at least thirty (30) days. Employees are required to use accrued leave (i.e., PTO, compensatory time, sick leave, vacation leave, etc.) during Parenting Leave If the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. Military Leave State and federal laws provide protections and benefits to city employees who are called to military service, whether in the reserves or on active duty. Such employees are entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time the employee is engaged in training or active service not exceeding a total of fifteen (15) workdays in any calendar year. City compensation is in addition to the military's pay for these 15 days, as per MN Attorney General's Opinion. The leave of absence is only in the event the employee returns to employment with the city as required upon being relieved from service or is prevented from returning by physical or mental disability or other cause not the fault of the employee or is required by the proper authority to continue in military or naval service beyond the fifteen -day paid leave of absence. Employees on extended unpaid military leave will receive fifteen (15) days paid leave of absence in each calendar year, not to exceed five (5) years. Where possible, notice is to be provided to the city at least ten (10) working days in advance of the requested leave. A training notice, signed orders, or battle assembly schedule are examples of typical written notification to share with the city. If an employee has not yet used his/her fifteen (15) days of paid leave when called to active duty, any unused paid time will be allowed for the active -duty time, prior to the unpaid leave of absence. Employees returning from military service will be reemployed in the job that they would have attained had they not been absent for military service and with the same seniority, status and pay, as well as other rights and benefits determined by seniority. Unpaid military leave will be considered hours worked for the purpose of leave accruals. Eligibility for continuation of insurance coverage for employees on military leave beyond fifteen (15) days will follow the same procedures as for any employee on an unpaid leave of absence. 43 Military Leave for Family Members The city will not discharge from employment or take adverse employment action against an employee because an immediate family member is in the military forces of the United States or Minnesota. Nor will the city discharge from employment or take adverse employment action against an employee because they attend departure or homecoming ceremonies for deploying or returning personnel, family training or readiness events or events held as part of official military reintegration programs. Employees may substitute paid leave if they choose to do so. Unless the leave would unduly disrupt the operations of the city, employees whose immediate family member, as a member of the United States armed forces has been ordered into active service in support of a war or other national emergency, will be granted an unpaid leave of absence, not to exceed one (1) day's duration in any calendar year, to attend a send-off or homecoming ceremony for the mobilized service member. Military Leave for Family Member Injured or Killed in Active Service Employees will be granted up to ten (10) working days of unpaid leave whose immediate family member (defined as a person's parent, child, grandparents, siblings or spouse) is a member of the United States armed forces who has been injured or killed while engaged in active service. The ten (10) days may be reduced if an employee elects to use appropriate accrued paid leave. Civil Air Patrol The city will grant employees an unpaid leave of absence for time spent serving as a member of the Civil Air Patrol upon request and authority of the State or any of its political subdivisions, unless the absence would unduly disrupt the operations of the city. Employees may choose to use paid time on Civil Air Patrol Leave but are not required to do so. Jury Duty Full-time employees shall be granted paid leaves of absence for required jury duty. Any compensation received for jury duty; minus mileage must be turned over to the Finance Department. Employees shall report a full day's work (usually 8 hours) on their timesheet for payroll purposes. Time spent on jury duty shall not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours shall report to their regular work duties as soon as reasonably possible or will take PTO, vacation, or compensatory time to make up the difference. Employees shall notify their supervisor as soon as possible after receiving notice to report for jury duty. The employee will be responsible for ensuring that a report of time spent on jury duty and pay form is completed by the clerk of court so the city will be able to determine the amount of compensation due for the period involved. 44 Part-time, seasonal, and temporary employees are not eligible for compensation for absences due to jury duty. They can take a leave without pay with department head approval. Court Appearances Employees will be paid their regular wage to testify in Court only for city -related business. Any compensation received for court appearances (e.g., subpoena fees) arising out of or in connection with city employment, minus mileage reimbursement (if personal vehicle used), must be turned over to the Finance Department. Victim or Witness Leave An employer must allow a victim or witness, who is subpoenaed or requested by the prosecutor to attend court for the purpose of giving testimony to attend criminal proceedings related to the victim's case. Additionally, a victim of a violent crime, as well as the victim's spouse or immediate family member (immediate family member includes parent, spouse, child or sibling of the employee) may have reasonable time off from work to attend criminal proceedings related to the victim's case. An employee must give 48 hours advance notice to the city of their need to be absent unless it is impracticable, or an emergency prevents them from doing so. The city may request verification that supports the employee's reason for being absent from the workplace. Job Related Injury or Illness All employees are required to report any job-related illnesses or injuries to their supervisor immediately (no matter how minor). If a supervisor is not available and the nature of injury or illness requires immediate treatment, the employee is to go to the nearest available medical facility for treatment and, as soon as possible, notify his/her supervisor of the action taken. In the case of a serious emergency, 911 should be called. If the injury is not of an emergency nature, but requires medical attention, the employee will report it to the supervisor and make arrangements for a medical appointment. Workers' compensation benefits and procedures to return to work will be applied according to applicable state and federal laws. School Conference Leave Any employee who has worked half-time or more for more may take unpaid leave for up to a total of sixteen (16) hours during any 12 -month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non -work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the 45 city. Employees may choose to use PTO or vacation for this absence but are not required to do so. Bone Marrow/Organ Donation Leave Employees working an average of 20 or more hours per week may take paid leave, not to exceed 40 hours, unless agreed to by the city, to undergo medical procedures to donate bone marrow or an organ. The 40 hours is over and above the amount of accrued time the employee has earned. The city may require a physician's verification of the purpose and length of the leave requested to donate bone marrow or an organ. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. Adoptive Parents Adoptive parents will be given the same opportunities for leave as biological parents (see provisions for Parenting Leave). The leave must be for the purpose of arranging the child's placement or caring for the child after placement. Such leave must begin before or at the time of the child's placement in the adoptive home. Athletic Leave of Absence An employee who qualifies as a member of the United States team for athletic competition on the world championship, Pan American, or Olympic team in a sport sanctioned by the International Olympic Committee, shall be granted a leave of absence without loss of pay or other benefits for the purpose of preparing for and engaging in the competition. In no event shall the paid leave exceed the period of official training camp and competition combined, or 90 calendar days a year, whichever is less. The employee shall provide documentation establishing their participation on said team and in said event. Elections/Voting An employee selected to serve as an election judge pursuant to Minnesota law will be allowed time off with pay for purposes of serving as an election judge, provided the employee gives the city at least twenty days (20) written notice, including a certification from the appointing authority stating the hourly compensation to be paid the employee for service as an election judge and the hours during which the employee will serve. The city may reduce the wages of an employee serving as an election judge by the amount paid to the election judge by the appointing authority during the time the employee was absent from the place of employment. Thus, employees will be paid the difference between their pay as an election judge and their regular rate of pay for their normal workday. En The city reserves the right to restrict the number of employees absent from work for the purpose of serving as an election judge to no more than 20 percent of the total work force at any single worksite. All employees eligible to vote at a State general election, at an election to fill a vacancy in the office of United States Senator or Representative, or in a Presidential primary, will be allowed time off with pay to vote on the election day. Employees wanting to take advantage of such leave are required to work with their supervisors to avoid coverage issues. Leave for Service in an Elective Office In accordance with Minnesota Statutes, an unpaid leave of absence shall be granted to an employee elected to the state legislature or full-time city or county office in Minnesota. An employee on such leave shall be reinstated to his/her position or a position with like seniority, status and pay scale if the following requirements are met: 1. That position has not been abolished or if the position was of a limited term, that term has not expired. 2. The employee makes written application for reinstatement to the City within 30 days after the last legislative day in a calendar year or, in the case of an elected city or county official, within 30 days after the expiration of the term to which he/she was elected. 3. The request for reinstatement is made not later than ten (10) years after the granting of the leave. Delegates to Party Conventions An employee may be absent from work to attend any meeting of the state central committee or executive committee of a major political party if the employee is a member of the committee. The employee may attend any convention of a major political party delegates, including meetings of official convention committees if the employee is a delegate or an alternate delegate to that convention. Per the statutory requirement, the employee must give at least ten (10) days written notice of their planned absence to attend committee meetings or conventions. Time away from work for this purpose will be considered unpaid unless the employee chooses to use PTO or vacation leave during their absence. Regular Leave Without Pay This section sets forth policy regarding leave without pay. Nothing in this policy shall limit the City's authority to make additional reasonable accommodations as may be necessary and which do not result in hardship to the City. To qualify for leave without pay, an employee must normally use all earned PTO, vacation, sick, and compensatory time prior to taking an unpaid leave. If the leave qualifies under the Parenting Leave or Family Medical Leave Act (FMLA), the employee 47 may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions must be approved by the City Administrator. 2. The City Administrator may authorize leave without pay for up to thirty (30) days. Leave of absences for greater periods may be granted by the City Administrator with the Personnel Committee's approval, to a maximum of six (6) months. Employees are not eligible for leave of absences beyond six (6) months — including paid and unpaid leave time combined. Any leave extending beyond six (6) months will be considered a voluntary termination of employment. 3. If an employee is not working any hours, the employee will not accrue holidays, PTO, vacation, sick leave, or other paid leave benefits while on a regular leave without pay. Employees who are working reduced hours while on this type of leave will accumulate PTO, vacation, sick leave, and holiday pay equal to part-time employees as allowed based on hours worked (i.e., if working 30 or more hours per week). Leave without pay of 30 days or more will not count toward seniority, except when state or federal law requires it. 4. Employees receiving leave without pay in excess of thirty (30) calendar days, for reasons other than qualified Parenting Leave or FMLA, are not guaranteed return to their original position. If their original position or a position of similar or lesser status is available, it may be offered at the discretion of the city administrator subject to approval of the City Council. Administrative Leave Under special circumstances, the City Administrator may place an employee on an administrative leave pending the outcome of an internal or external investigation. The leave may be paid or unpaid, depending on the circumstances, as determined by the City Administrator. Light Duty/Modified Duty Assignments This policy is to establish guidelines for temporary assignment of work to temporarily disabled employees who are medically unable to perform their regular work duties. Light duty is evaluated on a case-by-case basis. This policy does not guarantee assignment to light duty. Such assignments are for short-term, temporary disability -type purposes; assignment of light duty is at the discretion of the City Administrator with input from the Human Resources Manager and the employee's supervisor. The City Administrator reserves the right to determine when and if light duty work will be assigned. When an employee is unable to perform the essential requirements of his/her job due to a temporary disability, he/she will notify the supervisor in writing as to the nature and extent of the disability and the reason why he/she is unable to perform the essential functions, duties, EN and requirements of the position. This notice must be accompanied by a physician's report containing a diagnosis, current treatment, and any work restrictions related to the temporary disability. The notice must include the expected time frame regarding return to work with no restrictions, meeting all essential requirements and functions of the city's job description along with a written request for light duty. Upon receipt of the written request, the supervisor is to forward a copy of the report to the Human Resources Manager. The city may require a medical exam conducted by a physician selected by the city to verify the diagnosis, current treatment, expected length of temporary disability, and work restrictions. It is at the discretion of the City Administrator whether or not to assign light duty work to the employee. Although this policy is handled on a case-by-case basis. If the city offers a light duty assignment to an employee who is out on workers' compensation leave, the employee may be subject to penalties if he/she refuses such work. The city will not, however, require an employee who is otherwise qualified for protection under the Family and Medical Leave Act to accept a light duty assignment. The circumstances of each disabled employee performing light duty work will be reviewed regularly. Any light duty/modified work assignment may be discontinued at any time. Reasonable Accommodations to an Employee for Health Conditions Relating to Pregnancy The city will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth without advice of a licensed health care provider or certified doula: 1. More frequent restroom, food, and water breaks; 2. Seating; and/or 3. Limits on lifting over 20 pounds. Additionally, an employer must provide reasonable accommodations to an employee for health conditions related to pregnancy or childbirth upon request, with the advice of a licensed health care provider or certified doula, unless the employer demonstrates that the accommodation would impose an undue hardship on the operation of the employer's business. In accordance with state law, no employee is required to take a leave of absence for a pregnancy nor accept a pregnancy accommodation. Impact of Leaves of Absence on Benefits The employer shall continue to contribute its specified share of the monthly insurance premiums for any eligible full-time or regular part-time benefit -earning employee on a paid leave from the city. Typically, employee benefits will not be earned by an employee while on leave without pay. However, the city's contribution toward health, dental, life, and disability insurance may be continued if approved by the Personnel Committee, for leaves of up to ninety (90) days when the leave is for medical reasons and FMLA has been exhausted. 16.0 Discipline General Policy City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, including observance of work rules, codes of conduct and policies adopted by the city. Supervisors and employees are responsible for ensuring compliance with city standards of employee conduct. The city reserves the right to use discretion in applying this policy as circumstances warrant. The reporting of misconduct and prevention of the escalation of misconduct are areas that demand all employees to exercise courage, integrity, and decisiveness. When a non -supervisory employee becomes aware of possible misconduct by another city employee, the employee shall immediately notify a supervisor. Furthermore, an employee who observes serious misconduct shall take appropriate action to cause the misconduct to immediately cease. The fact that a supervisor is not present or is not taking appropriate action to stop the serious misconduct does not relieve other employees present from this obligation. It is the policy of the city to administer discipline without discrimination. Disciplinary action shall be for cause. The city shall normally investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. Specific reasons for discipline and dismissal are too numerous to describe in total in these policies. Lack of a specific listing of reasons shall in no way limit the city from acting deemed appropriate for a specific offense. Process The city may elect to use progressive discipline with any employee. There may be circumstances that warrant deviation from the suggested order or where progressive discipline is not appropriate. Nothing in this article or these personnel policies implies that any City employee has a property right to the job they perform. Types of Disciplinary Actions Oral Reprimand This measure will be used for minor issues where personal coaching discussions have not resolved the matter. All supervisors can issue oral reprimands without prior approval. Oral reprimands are normally given for first infractions on minor offenses to clarify expectations and put the employee on notice that the performance or behavior needs to change, and what 50 the change must be. The supervisor will document the oral reprimand including dates) and a summary of discussion and corrective action needed. Written Reprimand A written reprimand is more serious and may follow an oral reprimand when the problem is not corrected, or the behavior has not consistently improved in a reasonable period of time. Serious infractions may require skipping either the oral or written reprimand, or both. Written reprimands are issued by the supervisor with prior review and approval by the Human Resources Manager. A written reprimand will: (1) state what happened; (2) state what should have happened; (3) identify the policy, directive or performance expectation that was not followed; (4) provide history, if any, on the issue; (5) state goals, including timetables, and expectations for the future; and (6) indicate consequences of recurrence. Employees will be given a copy of the reprimand to sign acknowledging its receipt. Employees' signatures do not mean the employee agrees with the reprimand. Written reprimands will be placed in the employee's personnel file. Suspension With or Without Pay The City Administrator may suspend an employee without pay for disciplinary reasons. Suspension without pay may be followed with immediate dismissal as deemed appropriate by the City Council, except in the case of veterans. Qualified veterans, who have completed their initial probationary period, will not be suspended without pay in conjunction with a termination. The employee will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. A copy of the letter of suspension will be placed in the employee's personnel file. An employee may be suspended or placed on involuntary leave of absence pending an investigation of an allegation involving that employee. The leave may be with or without pay depending on a number of factors including the nature of the allegations. If the allegation is proven false after the investigation, the relevant written documents will be removed from the employee's personnel file and the employee will receive any compensation and benefits due had the suspension not taken place. Supervisors are authorized to send employees home immediately when an employee's behavior violates the Personnel Policies, department policies or otherwise constitutes serious misconduct. This action is to be immediately reported to the department director and Human Resource Manager, so they can determine the appropriate level of discipline. 51 Demotion/Transfer An employee may be demoted or transferred if attempts at resolving the problem have failed and the City Administrator determines this would be the best solution to the problem. The employee must be qualified for the position to which they are being placed and the City Council must approve this action. Transfers The City may, at its sole discretion, transfer employees from one department or position to another or transfer work between departments of the city, as authorized by the City Administrator. Employees involuntarily transferred by the City shall normally not suffer a pay decrease unless the transfer is for performance reasons. Nothing herein shall prevent an employee from accepting a transfer to a lower rate of pay if such transfer is voluntary or requested to avoid layoff. Seniority will transfer with the employee in the case of involuntary, non -performance- based transfers. 2. Demotions Employees may be demoted if they have been found unsuited for the present position but may be expected to perform satisfactorily in a lesser position. The City Council may, for disciplinary reasons or for reasons related to poor performance, demote an employee at anytime. Demotions shall be considered a permanent change in status. Employees who voluntarily demote or are demoted due to performance issues shall have their pay established within the range of the new classification at a level determined by the Human Resource Manager and approved by the City Administrator. Employees may also be demoted if their position(s) has been abolished or reclassified to a lower class. Employees who are demoted due to reclassification, restructuring, or other organizational change unrelated to performance, shall not normally suffer a pay cut. In these cases, the employee's pay will normally be frozen. When an employee's pay is above the maximum of the range for the new job class, their pay will normally be frozen until annual adjustments increase the salary range above the employee's salary. Dismissal The City Administrator, with the approval of the City Council, may dismiss an employee for substandard work performance, serious misconduct, or behavior not in keeping with city standards. 52 If the disciplinary action involves the removal of a qualified veteran, who has completed his/her initial probationary period, the appropriate hearing notice will be provided, and all rights will be afforded the veteran in accordance with Minnesota law. An employee's salary increase may be withheld, or the salary may be decreased due to performance deficiencies. 17.0 Grievance Procedure Any dispute between the employee and the city relative to the application, meaning or interpretation of these Personnel Policies shall be settled in the following manner unless contrary to a current labor agreement. Step 1: The grievance shall be presented in writing, setting forth the nature of the grievance, the date at which the incident allegedly occurred, the facts on which it is based, the provision or provisions of the Personnel Policies allegedly violated, and the remedy requested. The written grievance must be presented to the proper supervisor by the employee, or his/her representative, within twenty-one (21) days after the alleged violation or dispute has occurred. The supervisor or their designee will respond to the employee in writing within ten (10) calendar days. Step 2: If the grievance has not been settled in accordance with Step 1, it must be presented in writing, including the same description as in Step 1 to the City Administrator or Human Resources Manager within ten (10) days after the supervisor's response is due. The City Administrator or Human Resources Manager will respond to the employee or his/her representative in writing within ten (10) calendar days. Step 3: If the grievance has not been settled in accordance with Step 2, it shall be presented in writing, including the same description as in Step 1 to the Personnel Committee within ten (10) days after the City Administrator or Human Resources Manager's response is due. The Personnel Committee will respond to the employee or his/her representative in writing within ten (10) calendar days. If not satisfactorily resolved at this level within a reasonable time, it shall be referred to the City Council for consideration. The City Council is the final authority for all grievances. Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step in the specified time limit or any agreed extension thereof, it shall be considered settled based on the employer's last answer. If 53 the employer does not answer a grievance or an appeal thereof within the specified time limits, the grievance is considered denied at that step and the employee may appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the employer and the employee without prejudice to either party. Ability for Grievance The following actions cannot be grieved: 1. While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable, other performance evaluation data, including subjective assessments, are not. 2. Dismissals of employees during their probationary period. 3. Demotions of employees who do not pass their promotional probation. 4. Pay increases or lack thereof. 5. Merit pay awards. 6. Other actions that are inherent managerial rights. The above list is not meant to be all-inclusive or exhaustive. 18.0 Respectful Workplace Policy The intent of this policy is to provide general guidelines about conduct that is and is not appropriate in the workplace and other city -sponsored social events. The city acknowledges this policy cannot possibly predict all situations that might arise and recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs. Applicability Maintaining a respectful public service work environment is a shared responsibility. This policy is applicable to all city employees, volunteers, members of boards and commissions, applicants, contractors/vendors, elected officials, and members of the public. The expectations by the City of Monticello for respectful workplace conduct apply both in the workplace and at other city - sponsored events. Abusive Customer Behavior While the city has a strong commitment to customer service, the city does not expect employees to accept verbal and other abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or the employee may defuse the situation themselves, including professionally ending the contact. If there is a concern about the possibility of violence, the individual should push the panic button (if available) or call 911, and as soon as feasible, contact a supervisor. Employees should leave the area immediately when violence is imminent unless their duties require them to 54 remain in order to protect other customers or employees. Employees must notify their supervisor about the incident as soon as possible. Types of Disrespectful Behavior The following behaviors are unacceptable and therefore prohibited, even if not unlawful in and of themselves: Violent behavior: Includes the use of physical force, harassment, bullying or intimidation. 2. Discriminatory behavior: Includes inappropriate remarks about or conduct related to a person's legally protected characteristic such as race, color, creed, religion, national origin, disability, sex, gender, pregnancy, marital status, age, sexual orientation, gender identity, or gender expression, familial status, or status regarding public assistance. 3. Offensive behavior: May include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disparaging language, or any other behavior regarded as offensive to a reasonable person based upon violent or discriminatory behavior as listed above. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, considering the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. If an employee is unsure whether a particular behavior is appropriate, the employee should request clarification from their supervisor or human resources. 4. Sexual Harassment: Can consist of a wide range of unwanted and unwelcome sexually directed behavior such as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of sexual nature when: • Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual's employment; or • Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or • Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Sexual harassment includes, but is not limited to, the following: • Unwelcome or unwanted sexual advances. This means stalking, patting, pinching, brushing up against, hugging, cornering, kissing, fondling or any other similar physical contact considered unacceptable by another individual. 55 • Verbal or written abuse, kidding, or comments that are sexually oriented and considered unacceptable by another individual. This includes comments about an individual's body or appearance where such comments go beyond mere courtesy, telling "dirty jokes" or any other tasteless, sexually oriented comments, innuendos or actions that offend others. The harassment policy applies to social media posts, tweets, etc., that are about or may be seen by employees, customers, etc. • Requests or demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative consequence) concerning one's current or future job. Names and Pronouns: Every employee will be addressed by a name and by pronouns that correspond to the employee's gender identity and expression. A court-ordered name or gender change is not required. Employee Response to Disrespectful Workplace Behavior All employees should feel comfortable calling their supervisor or another manager to request assistance should they not feel comfortable with a situation. If situations involve violent behavior call Wright County for assistance, ask the individual to leave the area, and/or take other reasonable action. If employees see or overhear a violation of this policy, employees should advise a supervisor, the Human Resources Manager, City Administrator, or the City Attorney promptly. Employees who believe disrespectful behavior is occurring are encouraged to deal with the situation in one of the ways listed below. If there is a concern about the possibility of violence, the individual should use their discretion to call 911 or press the panic button (if available), and as soon as feasible, notify a supervisor. In the event the disrespectful behavior occurring involves the employee's supervisor, the employee should contact the department director, Human Resources Manager, or the City Administrator. Ste 1(a): If you feel comfortable doing so, professionally, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions. Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. Ste 1(b): If you fear adverse consequences could result from telling the offender or if the matter is not resolved by direct contact, go to your supervisor, department head, the Human Resources Manager, or the City Administrator. The person to whom you speak is responsible for documenting the issues and for giving you a status report on the matter. 56 In some situations, with an offender from the public, it is preferable to avoid one on one interactions. Talk to your supervisor about available options to ensure there are others available to help with transactions with the offender. Ste 1(c): The city urges conduct that is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. It is vitally important you notify a supervisor, the Human Resources Manager or the City Administrator of your concerns. Any employee who observes sexual harassment or discriminatory behavior, or receives any reliable information about such conduct, must report it promptly to a supervisor, the Human Resources Manager or the City Administrator. Step 2: If, after what is considered to be a reasonable length of time (for example, 30 days), you believe inadequate action is being taken to resolve your complaint/concern, the next step is to report the incident to the Human Resources Manager, City Administrator, Mayor, or City Attorney. Supervisor's Response to Allegations of Disrespectful Workplace Behavior Employees who have a complaint of disrespectful workplace behavior will be taken seriously. In the case of sexual harassment or discriminatory behavior, a supervisor must report the allegations promptly to the Human Resources Manager, who will determine whether an investigation is warranted. A supervisor must act upon such a report even if requested otherwise by the victim. In situations other than sexual harassment and discriminatory behavior, supervisors will use the following guidelines when an allegation is reported: Ste 1(a): If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining the impact of his/her actions and requiring the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful. Ste 1(b): Supervisors, when talking with the reporting employee will be encouraged to ask him or her what he or she wants to see happen next. When an employee comes forward with a disrespectful workplace complaint, it is important to note the city cannot promise complete confidentiality, due to the need to investigate the issue properly. However, any investigation process will be handled as confidentially as practical and related information will only be shared on a need - to -know basis and in accordance with the Minnesota Data Practices Act and/or other applicable laws. Step 2: If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. Formal 57 investigations will be prompt, impartial, and thorough. The person being interviewed may have someone of his/her own choosing present during the interview. Typically, the investigator will obtain the following description of the incident, including date, time and place: • Corroborating evidence. • A list of witnesses. • Identification of the offender. To facilitate fostering a respectful work environment, all employees are encouraged to respond to questions or to otherwise participate in investigations regarding alleged harassment. Step 3: The supervisor must notify the Human Resources Manager (assuming the allegations do not involve the Human Resources Manager) about the allegations. For more information about what to do when allegations involve the Human Resources Manager, City Administrator, the Mayor, or a Councilmember, see "Special Reporting Requirements" below. Step 4: In most cases, as soon as practicable after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations, and the alleged violator will have the opportunity to answer questions and respond to the allegations. The city will follow any other applicable policies or laws in the investigatory process. Step 5: After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken. Step 6: The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable and to the extent permitted by the Minnesota Government Data Practices Act. Step 7: The city will take reasonable and timely action, depending on the circumstances of the situation. The city is not voluntarily engaging in a dispute resolution process within the meaning of Minn. Stat. § 363A.28, subd. 3(b) by adopting and enforcing this workplace policy. The filing of a complaint under this policy and any subsequent investigation does not suspend the one-year statute of limitations period under the Minnesota Human Rights Act for bringing a civil action or for filing a charge with the Commissioner of the Department of Human Rights. 58 Special Reporting Requirements When the supervisor is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the Human Resources Manager who will determine how to proceed in addressing the complaint as well as appropriate discipline. If the Human Resources Manager is perceived to be the cause of a disrespectful workplace behavior incident involving city personnel, the report will be made to the City Administrator who will confer with the City Attorney regarding appropriate investigation and action. If the City Administrator is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the City Attorney who will confer with the Mayor and City Council regarding appropriate investigation and action. If an elected or appointed city official (e.g., council member or commission member) is the victim of disrespectful workplace behavior, the city attorney will be consulted as to the appropriate course of action. Confidentiality A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person's name and statements may have to be provided to the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees' personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action and data supporting any discipline imposedthen become a part of the employee(s) personnel file(s). Retaliation Retaliation is strictly prohibited. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. Individuals who report harassing conduct, participate in investigations, or take any other actions protected under federal or state employment discrimination laws will not be subject to retaliation. Retaliation is broader than discrimination and includes, but is not limited to, any form of intimidation, reprisal, or harassment. While each situation is very fact dependent, retaliation can include a denial of a promotion, job benefits, or refusal to hire, discipline, negative performance evaluations or transfers to less prestigious or desirable work or work locations because an employee has engaged or may engage in activity in furtherance of EEO laws. It can also include threats of reassignment, removal of supervisory responsibilities, filing civil action, deportation or other action with immigration authorities, disparagement to others or the media and making false report to government authorities because an employee has engaged or may engage in protected activities. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. 59 If you feel retaliation is occurring within the workplace, please report your concern immediately to any of the following: 1. Immediate supervisor; 2. Your supervisor's manager; 3. Human Resources Manager; 4. City Administrator; 5. Mayor or City Councilmember 6. In the event an employee feels retaliation has occurred by the City Administrator or the City Council, then reporting may be made to the City Attorney. Supervisors who have been approached by employees with claims of retaliation will take the complaint seriously and promptly report the allegations promptly to the human resources manager or city administrator who will decide how to proceed in addressing the complaint. Consistent with the terms of applicable statutes and city personnel policies, the city may discipline any individual who retaliates against any person who reports alleged violations of this policy. The city may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. 19.0 Public Purpose Expenditure Policy Consistent with Minnesota State laws that permit and require the expenditure of public funds for public purposes, the following policy and guidelines were established to provide assistance and clarification to officials and employees for determinations of when public funds may be spent. The overriding principle is that public funds must be spent for a public purpose. The City Council recognizes that the determination of a valid public purpose is an evolving concept that is somewhat subjective and therefore feels thoughtful discussion and guidance in the form of a policy and guidelines is appropriate. The City Council authorizes the City Administrator to establish additional administrative policies and procedures and to interpret appropriate use of public funds consistent with this policy and guidelines. Definitions "PUBLIC PURPOSE EXPENDITURE" — An expenditure of funds related to the purpose for which the City of Monticello exists including the mission, goals, functions, and responsibilities of elected and appointed officials, employees and other City representatives. "EMPLOYEE" — For purposes of this policy, the word 'employee' shall include all employees, elected officials and appointed officials. Public Purpose Guidelines and Rationale The City of Monticello has determined that the following expenditures are valid expenditures and serve a public purpose. INC Training and development programs for Monticello elected and appointed officials and employees serve a public purpose when those training and development programs are related to the employee's job performance and to the programs and services provided by the city to its residents. Payment of employee work-related expenses, including travel, lodging, telephone, and meal expenses serve a public purpose when those expenses are necessarily incurred by Monticello employees in connection with their official duties and/or work assignments and those expenses are directly related to the performance of the governmental function for which Monticello has responsibility. 3. Safety, health and wellness programs for Monticello employees serve a public purpose because they result in healthier and more productive employees and reduce certain costs to the City and taxpayers, including various costs related to worker's compensation, health insurance premiums, disability benefit claims, and lost time due to employee absences. 4. Public expenditures to recognize contributions made by employees are part of an overall compensation program offered to employees for work performed. It serves a public purpose because formally recognizing employees who make contributions and demonstrate their commitment during the performance of their duties results in higher morale and increased employee cooperation, understanding and productivity and therefore assists the city in providing efficient and cost-effective services to its citizens. Including all employees in events to recognize service and commitment encourages other employees to work harder and make additional contributions and builds greater teamwork among employees in different departments. Employee productivity is directly related to employee satisfaction and that satisfaction depends on much more than just a paycheck. Employee satisfaction is directly and closely tied to the entire compensation package and the work environment. Recognizing employees' efforts and talents is a key factor in a good work environment and is accomplished several ways, both structured and unstructured. Structured events the city sponsors include employee retirement and farewell events and years of service recognition. These events are an integral part of our employee compensation program and are directly related to employee satisfaction, which in turn leads to greater productivity and enhanced service to the community. 5. Public expenditures for appropriate community and customer outreach activities serve a public purpose when those expenditures are necessary to ensure efficient operation of the city's programs or services, promote the availability or use of services or city resources, or to promote coordinated, cooperative planning activities among and between the city and the private sector or other public sector jurisdictions for the benefit of the public. 61 6. Public expenditures for food and refreshments associated with official Monticello functions, employee training and meetings to discuss city business serve a public purpose when the provision of food or refreshments helps to ensure meaningful participation by those attending. These functions serve a public purpose to receive or provide information of concern to the city, recognize individuals for their service to the city or provide a forum to discuss city business. These meetings should be limited to meetings where the primary purpose is to discuss city business. 7. Expenditures for membership in professional organizations and attendance at meetings and professional conferences serve a public purpose by keeping employees informed of: • state and federal laws and proposed legislation, • rules, regulations, court and arbitration decisions, • current trends and best practices, • risk management, • effective employee and labor relations strategies and issues, • availability of grants and other funding sources, • community concerns, and • public-private partnership opportunities. All the foregoing is directly related to the betterment and improvement of municipal government operations and to the service provided to the residents. 8. Expenditures for educational reimbursement serve a public purpose when the coursework is directly related to the job duties or performance needs of the employee and therefore improve the knowledge, skills and abilities needed to provide effective and efficient services to the residents. Financial Considerations Funding for any expenditure must be approved by the appropriate supervisory staff or City Administrator in accordance with established procedures and must be included in the approved City budget. 20.0 Employee Education and Training The City promotes staff development as an essential, ongoing function needed to maintain and improve cost effective quality service to residents. The purposes for staff development are to ensure that employees develop and maintain the knowledge and skills necessary for effective job performance and employees are provided with an opportunity for job enrichment and mobility. 62 The city will pay for the costs of an employee's participation in training and attendance at professional conferences when attendance is approved in advance under the following criteria: • Work interference shall be minimal. • Training shall not duplicate recent training. • Training costs shall be within budgetary limits. • Preference shall be given to training that provides the most benefit to the city at the lowest cost. • The supervisor shall ensure that there is adequate coverage of departmental responsibilities before approving training applications. • Training shall relate to an employee's job or health/safety. • Efforts shall be made to distribute training equitably within a department. • Training shall be structured to provide information that will aid in an employee's growth or maintenance of professional standard. General Guidelines 1. Temporary, seasonal, casual part-time and intermittent employees shall be excluded unless approved by the department director. Safety training shall be provided to all employees. 2. If attendance is required at a seminar, the city will pay tuition/registration fees and hourly wages for all required hours of attendance. Expenses will be paid in accordance with standard practices. 3. Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the federal Fair Labor Standards Act. 4. Employees should be aware at all times that they are representing the city while attending any conference, meeting, class or outside training. 5. Employees should conduct themselves as if they were at work. Improper conduct at any city authorized or sponsored event reflects poorly on the city and will be subject to disciplinary action as if it occurred during regular working hours. National and Regional Training To be approved for national or regional training sessions, the employees must meet the following requirements: • Be employed as a regular full-time or benefit -earning part-time employee for a minimum of six (6) months with the city. 63 • Training must be approved in advance by the City Council. • Training sessions will normally not exceed five (5) workdays. • Council may require an employee reimburse the city for airfare, hotel, and registration fees for an approved national or regional training event if the employee voluntarily terminates employment within six (6) months of completion of the training. The classes of employees eligible for national training sessions (out of the region) are the City Administrator and department heads. Exceptions may be approved by the City Administrator. All management and supervisory staff are eligible for regional training sessions in Wisconsin, Iowa, North Dakota, and South Dakota, assuming general guidelines of this policy are met. On an exception basis, non -supervisory staff may be approved for regional training by the City Administrator. Training Sessions Within Minnesota Professional and technical employees are eligible for training sessions held anywhere within the State of Minnesota assuming general guidelines of this policy are met. All employees are eligible for local training (Monticello, St. Cloud, or the Twin Cities metro -area) under the same assumptions. Employees are expected to attend training sessions in the closest proximity to their work or home. Payment or Reimbursement for Training Whenever possible employees should use their City Purchasing Card to pay for approved training and follow applicable procedures for substantiation of payment. If not possible, the city will pre -pay registration costs directly to the organization sponsoring the training. A copy of the conference or meeting agenda listing registration fees, meals included therein, and official starting and ending dates must be provided to the finance department with prepayment requests. Requests for reimbursement of training costs must include a copy of the conference or meeting agenda listing registration fees; meals included therein official start and ending dates and proof of payment. Memberships and Dues The purpose of memberships to various professional organizations must be directly related to the betterment of the services of the city. Normally one City membership per agency, as determined by the City Administrator, is allowed, providing funds are available. Upon separation of employment, when allowed by the professional organization, individual memberships paid for by the city will remain with the city and will be transferred to other employees by the department head. For additional information regarding training and reimbursement procedures contact the Human Resources Manager or Finance Department. 64 21.0 Travel Policy Purpose The purpose of this policy is to establish uniform and consistent guidelines for money spent traveling on official city business. The guidelines were developed using city practices, State regulations, and State Auditor recommendations. The policy and procedures relative to such travel are contained in the following statement. Travel by city officials and employees to attend a professional or municipal association meeting is beneficial to progressive local government. A person engaged in such travel for the benefit of the city has a responsibility to keep accurate, substantiated records and to submit a request for reimbursement in accordance with this policy. Payment of Travel Expenses Whenever possible employees should use their City Purchasing Card to pay for all travel -related expenses. If not possible, request for reimbursement must be submitted to the Finance Department and include receipts or statements clearly stating dates and itemized breakdown of expenses. Reimbursement for rental vehicles must include dates of rental, vehicle type and fees paid. Milage Reimbursement If a city vehicle is not available or it is not practical to use a city vehicle employees may choose to use their own personal vehicle and mileage will be reimbursed at the current IRS mileage reimbursement rate. Reimbursable mileage will be the lesser of actual miles driven from normal work location to training/meeting/conference location or the actual miles traveled from departure location to destination less the mileage of commute to normal work location. If this results in the employee traveling less miles, the city will not reimburse the employee for mileage. When more than one city employee uses the same personal car for travel, reimbursement shall be payable to the owner of the vehicle. Out of State Travel Airfare or train fare for out-of-state travel in coach or economy class or the lowest available fare shall be the preferred mode of transportation. When authorized, an employee may choose to drive their personal vehicle and will be reimbursed the current mileage rate or the cost of coach or economy class fare, priced at least 14 days in advance of the travel, whichever is less. If the employee travels by some other mode than by air, the additional time required over the time the air would require will be taken as PTO or compensatory time. If paid time is not available, employees will not be reimbursed (paid) for extra time required for driving. Reimbursement for vehicular travel (meals, mileage, and lodging) shall not exceed what the total cost of what airline travel would have been. 65 Local transportation such as taxicab and Uber to and from airport, train station, lodging and conference, seminar or meeting is reimbursable only if circumstances require such travel. Costs for local transportation not pertaining directly to city business will be the responsibility of the employee and will not be reimbursed by the city. Rental Vehicles: Vehicle rental is only allowed with the approval of the City Administrator. Travel Credits: Employee are prohibited from earning milage credits or other benefits on personal accounts whenever public funds are used to pay for travel or vehicle rental. Meals The city authorizes and will reimburse elected officials and employees up to a maximum allowance of $12.00 for breakfast, $20.00 for lunch and $25.00 for dinner, excluding sales tax and gratuities/tips, whichever is less, while on city business. The reimbursement for gratuity/tip should not exceed 18% of the total costs of reimbursable costs. Alcoholic beverages are not eligible for reimbursement. The limits do not apply when meal expense is included in the cost of the training, conference, or seminar. Additionally, the city does not reimburse cost on a per diem basis but for actual cost incurred. Itemized receipts must be submitted to qualify for reimbursement and must clearly state the date, name of the establishment (pre-printed form), itemized list of purchased items, total, and gratuity (if appropriate) of no more than 18%. Reimbursement request without a receipt or non -itemized credit card receipts will not be reimbursed. Elected officials or employees may occasionally be in the position of having to provide a meal for other persons who have official business with the city. In addition, receipts for these meals must include the name of each person attending the meal along with a description of the public purpose/benefit of the meeting. The actual cost of the meals will be reimbursed in these instances however the cost of any alcoholic beverages will not be reimbursed. Lodging Hotel or other authorized accommodations will be reimbursed at actual cost not to exceed the base occupancy rate and should be chosen based on reasonableness of cost and proximity to conference, meeting or training site. Each employee shall be allowed a base room. Unless previously approved by the City Administrator, overnight stays within sixty (60) miles of the City will not be reimbursed. Lodging costs, unless previously approved by the City Administrator, shall be reimbursable only from the night preceding a conference, seminar, or training through the night immediately following such event. Miscellaneous Expenses Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the federal Fair Labor Standards Act. 1. Employees who are passengers in a vehicle or airplane will be compensated for their normal workday for travel time. Drivers will be compensated for all travel time both during the normal workday and outside of the normal workday. The employee's supervisor will approve all overtime prior to registering for the training/seminar/meeting. 2. If the training/seminar/meeting hours including travel to/from are less than the normal work hours employees will use PTO or compensatory time to achieve normal work hours. 3. Employees will be paid eight (8) hours of pay for training/seminar/meeting, which require overnight stays. Telephone expenses incurred will be reimbursed only when their necessity for city purpose is fully accounted for. Reimbursable parking is limited to daily parking at destination business (meeting, conference, training, etc.) site and/or hotel site (when applicable). Valet parking and all other parking are not allowable. Gratuities/tips for service providers may be reimbursed as long as reasonable and serve the public purpose of the trip. Non -Reimbursable Expenses 1. The city shall not pay for any expenses, of which the costs are included in the registration fees. 2. Costs for alcoholic beverages shall not be reimbursed. 3. The city shall pay no expenses for a spouse/guest who accompanies the city official or employee to a conference, seminar, or meeting including the incremental lodging expenses of occupancy rates over base occupancy rates. 4. The city will not reimburse for personal telephone calls, rental of luxury vehicles, or recreational expenses such as golf or tennis unless included as part of the registration fees or previously approved by the City Administrator. Reimbursement Process To apply for reimbursement, an elected official/city employee must complete an "Employee Reimbursement Voucher" form. The completed form with expenditures totaled, detailed original receipts attached, and signed should be submitted to the department dead, who shall review and approve (by signing) such request. The department head shall forward the request to the Finance Department for reimbursement. The Finance Department will review the report 67 and supporting documentation for completeness and accuracy. If complete the reimbursement check or deposit will be processed during the next regular accounts payable processing. If the request is not complete or supporting data does not meet policy guidelines, the request will be returned to the employee. Any exceptions to this policy must receive approval from the City Administrator whenever practicable prior to the conference, seminar, or training. 22.0 Internet/Email Policy This policy is intended to describe appropriate uses of City email, voicemail, and internet systems and consequences for inappropriate use. City email, voicemail, and internet access is provided for employees to efficiently conduct city business. It is to be limited to reasonable and necessary City -related purposes. Appropriate Use Defined These systems are not to be used for personal gain or to support or advocate for non -city - related purposes. Certain internet sites should never be accessed using city equipment or on city time. These include pornographic sites, non -work-related chat rooms, sites containing what would generally be considered objectionable material, or any other site that would violate the harassment policy or other personnel policies. Other prohibited uses include solicitations of funds, political messages and correspondence which would circumvent the open meeting law, data practices act, or human or civil rights acts. While the city recognizes that the internet contains a wealth of information that can and is being put to good use in the city, we are aware that it is very easy to lose hours of work time checking websites and researching information. Internet access, even for legitimate research purposes, should be limited to that which is reasonable and necessary. Internet Use Expectations Follow established network etiquette. Many sites have posted rules, which users must follow, and all sites expect professional communication etiquette by all users. It is the user's responsibility to follow these rules of etiquette. 2. Safeguard confidential and non-public information. 3. Use internet for work-related research and communication purposes, not for sending jokes. 4. Do not send, access, or display text or graphics that would be a violation of the Personnel Policies. 5. Obey the law and regulations in their application to copyright, licensed software and data. 6. Access only non-commercial sites on the internet. ("non-commercial" = sites free of charge) 7. Downloading of software off the internet or installation or personal software is strictly prohibited without review and approval from the IT staff; scan for viruses before opening attachments. 8. Use of the internet to solicit charitable donations is prohibited. Personal Use Employees are permitted to access personal email and utilize the internet using city equipment on a limited basis. Personal email and internet use should be infrequent, of limited duration, and not in violation of any city policies, department work rules, or laws. Any personal business conducted on city equipment is subject to monitoring if misuse is suspected. Confidentiality/Security While you may have a confidential password, remember that all city equipment and software, including email and voicemail is the property of the City. To ensure appropriate use or to investigate complaints, the city may need to monitor use of computers and other city equipment, and to act when violations of this policy or other city policies occur. Supervisors may need to access an employee's voice mail and email when the employee is on vacation, on a leave of absence, no longer working for them, or if there is concern of misuse. This will only be done when necessary and for city business purposes. These individuals are restricted from disclosing any information garnered as part of performing their duties unless warranted by the policies outlined herein or by law. Since no computer system is completely secure, email is not intended to transmit confidential or sensitive information. Such information may more appropriately be communicated in written form or through personal conversation. Employees may not intentionally intercept, eavesdrop, record, read, alter, or receive another person's email messages without proper authorization. This authorization can only be given by the City Administrator or his/her designee. Consequences of Misuse Abuse of this policy will be grounds for discipline in accordance with the discipline policy. Misuse of the internet, email, or voicemail can be grounds for dismissal, depending on the circumstances. 23.0 City Driving Policy General This policy applies to all employees who drive a city -owned vehicle for city business at least once per month. The city expects all employees who are required to drive as part of their job to drive safely and adhere to all traffic laws. The intent of this policy is to provide clear expectations of behavior and clear consequences for failure to adhere to the policy. Phone Usage While Driving While driving a motor vehicle or operating equipment, the use of cell phones or 2 -way radios should be limited. All Minnesota State laws regarding the use of cell phones while driving must be followed. Driving Records The city will confirm annually that all employees required to drive as part of their regular duties are properly licensed. Employees are required to furnish all information needed to obtain these records. Loss of License or Restricted License Employees who lose their driver's license or receive restrictions on their license are required to notify their immediate supervisor on the first workday after any temporary, pending or permanent action is taken on their license and to keep their supervisor informed of any changes thereafter. Normally, employees will be placed on unpaid leave immediately upon losing their license if driving is an essential duty. Employees will be required to use any accrued vacation in lieu of leave without pay. The city desires to retain good, qualified employees and at the same time reduce or limit liability for the city. Therefore, the city will attempt to reasonably accommodate an employee who has lost their license or has received restrictions that impact their ability to do their job. Positions where driving is an essential requirement of the job are normally more difficult to accommodate, particularly for long periods. The city will determine appropriate action on a case-by-case basis and will take the following into consideration: In considering accommodations, other work that needs to be done must be readily available. 2. Any restrictions or revocation must be for less than 60 days for positions where driving is an essential requirement of the job. 3. The employee must be able to obtain a work permit within 30 days if driving is essential. 4. The accommodation cannot create a significant negative impact to the department or other employees. 5. The employee must be able to perform the vast majority of their regular job during a period of accommodation. The city will consider the employee's performance and discipline record in determining the length of time the city will accommodate but in no case will the city extend accommodations 70 beyond sixty (60) days for positions where driving is an essential requirement of the job. As soon as the employee knows the length of time that they will be unable to drive, the department head, employee, supervisor and/or union representative will schedule a meeting to discuss the situation. In cases where the employee will not be able to legally drive for sixty (60) days or more (and cannot obtain a work permit) and where driving has been determined to be essential to the job, the employee will not be able to retain their job. The employee will be given the option to resign or be terminated. Employees with a good performance record may be eligible to stay with the City in a different position (if qualified and one is available) if it's determined by the City Council to be in the best interest of the city. In cases where the employee can obtain a work permit within 30 days, or where driving is not essential, the city will look at the possibility of a temporary workplace accommodation. If work accommodations can be found that meet the above criteria, the employee can remain employed, although other discipline may be considered depending on the circumstances. All accommodations must be approved by the department head and are subject to approval by the Personnel Committee. If on any given day, the employee cannot be accommodated due to the type of work being done, the employee will be sent home. The employee may use vacation, compensatory time, if applicable, or leave without pay in these instances. Examples of workplace accommodations include: • Assigning other work that needs to be done and does not involve driving. • Assigning an employee to ride with a coworker driving where the task normally requires two or more employees to ride together and it does not decrease the efficiency of the operation. • For positions where the driving is much less frequent (once per week or less) and involves going to a meeting outside of the office or other city building away from their normal worksite, it may be feasible to use a taxi or a non -city employee to get there and back. However, when other transportation is authorized, the expense must be paid by the employee. An employee who drives in an illegal, careless, or unsafe manner while on duty, will be subject to additional sanctions including the possibility of discipline and/or loss of work accommodation. It is an expectation that all employees who are covered by this policy maintain a good driving record. Use of Municipal Vehicles The intent of this policy is to provide clear direction on authorized use of municipal vehicles and compliance with Minnesota Statutes governing the personal use of publicly owned vehicles. Certain designated city employees are authorized take-home vehicles based on demonstrated need to respond to emergencies outside of their normal scheduled work hours. The City 71 Administrator with City Council approval will approve all ongoing take home vehicle assignments. Department heads with the approval of the City Administrator will approve restricted or occasional take home vehicle assignments. Overall, city vehicles generally fall into two (2) categories: Staff cars, vans, and trucks marked with City emblem or City and Department emblems. 2. Public Works trucks and equipment. The following rules shall apply as indicated: Vehicles are provided to employees to assist in conducting city business. Use of city - owned property and vehicles outside work hours will be allowed only in situations where such use constitutes a benefit to the city. Employees may not be under the influence of illegal drugs, alcohol or legal drugs that impair an employee's driving ability. Employees may not transport or purchase alcohol while using a city vehicle unless required to do so as part of assigned work duties (i.e. liquor store employees). 3. Employees may not use city vehicles to travel outside of the Monticello area unless approved by the department head or in a work-related emergency with the exception of approved job-related meetings and/or training outside the city. 4. Incidental personal use, determined to be appropriate by the department head, during the workday (or for take home vehicles on the way to and from work) is permitted on a limited basis. Limited personal errands, including going to lunch during an authorized lunch break, is permitted if near the work site if such personal use does not substantially alter the employee's scheduled work activities or route to or from a work site, and does not violate other existing departmental or city policies or rules. 5. City vehicles should never be used in situations that are exclusively for personal use. Personal use of vehicles that involves driving significantly out of your normal route to and from home is not permitted. 6. Heavy equipment/vehicles should not be used to enter onto private property to avoid potential damage to the private pavement. 7. City employees should not transport individuals other than city employees or individuals involved in city work. 8. Smoking and vaping is prohibited in all city vehicles. Any exceptions to this policy require approval by the department head, or in the case of department heads, by the City Administrator. Violations of this policy may result in discipline. 72 24.0 Policy Prohibiting Employee Possession of Firearms The City of Monticello prohibits all employees from carrying or possessing firearms while acting in the course and scope of employment for the city. The possession or carrying of a firearm by employees is prohibited while working on city property or while working in any location on behalf of the City of Monticello. This includes but is not limited to: 1. Driving on city business. 2. Riding in a car or in any type of mass transit while on city business. 3. Working at any city building. 4. Working off-site on behalf of the city. 5. Performing emergency on-call work after normal business hours and on weekends. 6. Working at private residences and businesses on behalf of the city. 7. Attending training, meetings, or conferences on behalf of the city. An exception to this policy is that city employees may carry and possess firearms in city -owned parking areas if they are not working on behalf of the city and have the proper permit. Employees having the proper permit, who must drive their personal vehicles on city business, must lock their firearm in their trunk before using their vehicle for city business and leave it in their locked trunk until the city business is completed. When responding to on-call work from home after regular hours, an employee is prohibited from bringing a firearm in their private vehicles unless the firearm remains in the trunk of their vehicle in a parking lot. No firearms will be allowed in city vehicles since city vehicles are only to be used for city business. Violations of this policy are considered a major work infraction and are subject to disciplinary action in accordance with the city's discipline procedures policy. 25.0 City Cell Phone Stipend Purpose The purpose of this policy is to identify which employees/positions are required to carry a cell phone and will be paid a monthly stipend for use of their personal cell phone for city business. General Provisions The department director and City Administrator will jointly determine which employees are required to carry a cell phone for city business based on the criteria listed below. Cell phone stipends will be assigned to employees who must remain accessible due to the nature of their duties and/or those who must be available for emergency response or consultation. Criteria The determination to provide a cell phone stipend will be determined by the following criteria: 73 1. Public Demand and Response 2. Emergency Responsibilities 3. Time Spent Out of Office 4. After Hours Staff Demands 5. Efficiency in Position This policy and criteria will be reviewed whenever there is a change in an employee's position and/or responsibilities. City Expectations 1. Employees are expected to keep their cell phones turned on during their designated working and on-call hours to assure they can be reached. 2. Incoming and outgoing personal calls during work hours should be limited to emergencies so as not to interfere with city business or the performance of the employee's job. 3. Use of a cell phone while driving a vehicle is strongly discouraged and should be limited. All Minnesota State laws regarding usage of a cellular telephone while driving must be followed. 4. Any violations of this policy and its guidelines will be cause for disciplinary action in accordance with the City's discipline policy. Monthly Stipend Purpose The monthly allowance is intended to cover the cell phone expenses related to the employee's work duties. The allowance amount will be determined by the level of service required (data or voice only) and will be established based on the average cost of similar plans and the benefit amount provided by comparable cities. Guidelines: 1. Employees are responsible for payment of monthly premiums to the provider and any overage charges and late fees associated with their account. 2. Initial purchase of the cell phone, accessory equipment, and activation fees will be the responsibility of the employee. The employee will pay all costs exceeding the amount of the cell phone allowance. 3. Employees are responsible for obtaining and maintaining cell phone service through a reliable provider who provides service in the local calling area of Monticello. 4. Employees are responsible for reporting their cell phone numbers to their supervisor. 5. No allowance will be paid when an employee is in leave status exceeding sixty 60 days, unless approved by the City Council. 6. Cell phones stipends are subject to tax treatment per IRS guidelines. 74 26.0 Resignations Notice Required to be in Good Standing Employees wishing to leave the City service in good standing shall provide a written resignation notice to their supervisor, at least ten (10) working days before leaving. Exempt employees shall provide written notice to their supervisor, at least fifteen (15) working days before leaving. The written resignation must state the effective date of their resignation. Failure to comply with this procedure may be considered cause for denying such employees severance pay and future employment with the city. Vacation, PTO, compensatory time, and sick time will not normally be approved after giving notice. The city administrator must approve any exceptions to this policy. The Human Resources Manager will schedule and conduct exit interviews with all full-time employees to review their final paychecks and benefit continuation options. All employees will also be sent a link to complete an online exit survey to provide feedback on benefits, supervision, and pay. Advance Resignation Notice Program Purpose The city's Advance Resignation Notice Program is designed to improve the efficiency and stability of the city's workforce by encouraging employees to give the city advance notice of their intent to resign. The purpose of this program is to begin the process of replacing an employee who is leaving the city as soon as possible after notice is received reducing the time a position remains unfilled and, in some cases, allowing for a transfer of knowledge from the outgoing to the incoming employee. Eligibility This program is available to active regular full-time employees who have been employed in a regular full-time position with the City for a minimum of five (5) years. The City reserves the right to not replace any employee who resigns, and/or to modify the position and duties prior to hiring a new employee. This decision will not affect a current employee's eligibility for an Advance Notice payment. Notice and Use of Leave In order to be eligible for an Advance Notice payment an employee must give at least 90 calendar days' notice to the employee's supervisor before his or her last day of work. The last day of work is defined for this program as the last day that an employee will be actively working for the city. The city reserves the right to approve or deny requests for use of accrued PTO during the 90 -180 -day period. It is the policy and intent that an employee requesting an 75 Advance Notice Incentive remains actively working for the city and limits the use of PTO during the final 90 -180 -day period. City Expectations In order to be eligible for the one-time payment noted below, the departing employee will be expected to train the replacement or new hire to the extent possible by transferring knowledge and preparing documentation of the position as necessary. Agreement Acceptance The agreement must be signed by the employee, department director, and the Human Resources Manager to be effective. The City reserves the right to refuse to enter into this agreement with any employee. For purposes of this policy, the term day(s) shall mean calendar day(s). Payment The city will provide the following one-time payment for advance notice: Ninety (90) days: $1000 One Hundred Twenty (120) days: $1500 One Hundred Eighty (180) days: $2000 Payment will be made on or after the employment termination date. Payment will not be made if the employee or the city rescinds the resignation. Payment is subject to taxation and required deductions. Recission Period An employee has ten (10) calendar days from the date the employee signs the agreement to rescind the Advance Resignation Notice. After the city has accepted the resignation and after the duration of the Employee's 10 -day rescission period, the resignation become irrevocable, and the Employee may no longer rescind it without the city's agreement to either permit rescission or defer the resignation. Refusing to accept the Advance Notice payment will not void the Agreement. In the event the Employee breaches this Agreement by terminating employment with the city in advance of the agreed upon resignation date, the Employee forfeits all eligibility for any advance resignation incentive. If a qualifying Family/Medical Leave Act (FMLA) event occurs during the effective period (90- 180 days) of the agreement, such event shall be characterized as a breach for good cause and the city shall release the employee from the agreement and disqualify the employee from the incentive payment. 76 Employee Retirement Recognition The city will provide a cake and refreshment reception for all retiring employees and contribute up to $250 towards the cost of food for a retirement celebration for any employee who has worked for the city for at least 20 years. 27.0 Severance Pay Employees on Vacation/Sick Plans (hired prior to 12/31/1990) See Appendix IV for policy. Employees on PTO Plan Severance pay includes earned PTO under the provisions cited below. Employees leaving in good standing will receive 100% of their earned PTO balance paid as cash. 2. The earned PTO balance includes prior year carry over and the unused, pro rata earned amount in the year of severance. The unused, pro reata earned amount can be a negative number if the employee uses more than is earned in the year of severance. 3. Employees will be paid 100% of their compensatory time balance upon termination regardless of standing. 4. EMB hours are not paid out at termination. 28.0 Safety The health and safety of each employee of the city and the prevention of occupational injuries and illnesses are of primary importance to the city. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and will establish safety policies and procedures for each department. Adherence to these policies is the responsibility of each employee. Overall administration of this policy is the responsibility of each supervisor. Safety Equipment/Gear Where personal protective safety equipment and clothing is required by federal, state, or local rules and regulations, it shall be a condition of employment that employees wear such equipment. The city provides personal protective equipment (PPE) consistent with established standards. Employees may request to have PPE that exceeds established standards but, if approved, the employee will be required to pay the difference. An employee observed not wearing the proper safety equipment or violating safety procedures will be sent home from work and a written statement of the incident shall be included in the employee's personnel file. Violation of safety equipment requirements and/or safety policies or procedures may be grounds for a written reprimand, suspension, or termination. 77 Reporting Accidents and Illnesses Both Minnesota workers' compensation laws and the state and federal Occupational Safety and Health Acts require that all on the job injuries and illnesses be reported as soon as possible by the employee, or on behalf of the injured or ill employee, to his/her supervisor. The employee's immediate supervisor is required to complete a First Report of Injury and any other forms that may be necessary related to an injury or illness on the job. All accidents between City equipment and private vehicles or private property should be reported by notifying the local law enforcement agency at the time of the accident as well as the employee's supervisor. A review of accidents will be conducted in accordance with the procedure set forth in the Safety Manual. Unsafe Behavior Supervisors are authorized to send an employee home immediately when the employee's behavior violates the city's personnel policies, department policies, or creates a potential health or safety issue for the employee or others. Access to Gender -Segregated Activities and Areas With respect to all restrooms, locker rooms or changing facilities, employees will have access to facilities that correspond to their gender identity, regardless of their sex at birth. The city maintains separate restroom and/or changing facilities for male and female employees and allows employees to access them based on their gender identity. In any gender -segregated facility, any employee who is uncomfortable using a shared facility, regardless of the reason, will, upon the employee's request, be provided with an appropriate alternative. This may include, for example, addition of a privacy partition or curtain, provision to use a nearby private restroom or office, or a separate changing schedule. However, the city will not require a transgender or gender diverse employee to use a separate, nonintegrated space, unless requested by the transgender or gender diverse employee, because it may publicly identify or marginalize the employee as transgender. The decision should be left to the employee to determine the most appropriate and safest option for them. Under no circumstances may employees be required to use sex -segregated facilities that are inconsistent with their gender identity. 29.0 Security Cameras The purpose of this policy is to govern the use of all video security cameras administered by the City of Monticello. This policy is established to set parameters regarding the use of video cameras in public places and applies to systems that enable continuous or periodic routine video monitoring on a sustained basis. 78 Purpose of Cameras The City of Monticello strives to maintain a safe and secure environment for its staff and patrons. Selected areas of city premises are equipped with video security systems that record images twenty-four hours a day. The city's video security system is used for the protection and safety of patrons, employees, and property. Location of Cameras Reasonable efforts will be made to safeguard the privacy of patrons and employees. Video cameras will not be positioned in areas where there is a reasonable expectation of personal privacy such as in restrooms, locker rooms and employee break rooms. The video cameras will be positioned to record only those areas specified by the city and will complement other measures to maintain a safe and secure environment in compliance with city policies. No "dummy" video cameras will be employed. "Dummy" cameras currently in place will be phased out and replaced with working cameras. Signage Signs will be posted at the building entrances where security cameras are in use. Out -door and rooftop cameras will also have signage that is visible to the public. Access to Live Video Although not continuously observed, live video feeds may be monitored by employees during the course of their regular duties to manage activity in city buildings and on the grounds. Access to Stored Video Stored images may be reviewed by authorized city staff for any management purpose including supervision of employees, to investigate a possible violation of city policy or an illegal activity, or for the protection and safety of patrons, employees and property. Images from the city video security systems are stored digitally. The city will retain all recorded images for no more than 30 days or until the capacity of the storage system is reached, whichever occurs first. In some circumstances the city may be required to retain all recorded images for a longer period of time if mandated by state or federal law. When recorded images are pulled as a result of an incident, these records will be held for one year following the conclusion of an investigation or legal proceeding. Any records produced by the video security system will be kept in a secure manner. Use/Disclosure of Archived Video Archived video from security cameras is identified as security data by Minnesota State Statute Section 13.37. In the event of an incident, the City Administrator may release digital records to appropriate law enforcement officials. Violations of this policy will be reported to the City Administrator. 79 30.0 DOT Drug and Alcohol Policy Purpose This policy describes the city's Drug and Alcohol Program for certain personnel required to hold Commercial Driver's Licenses. The city is concerned about providing a safe workplace for its employees, and while the city does not intend to intrude into the private lives of its employees, it is the goal to provide a work environment conducive to maximum safety and optimum work standards. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers' compensation claims, higher insurance rates, and an increase in theft of city property. The use, possession, manufacture, sale, transportation, or other distribution of controlled substance or controlled substance paraphernalia and the unauthorized use, possession, transportation, sale, or other distribution of alcohol is contrary to this policy and jeopardizes public safety. Policy This policy applies to every city employee (full-time, part-time, and temporary) and applicant for employment in the case of pre-employment drug testing who holds a Commercial Driver's License (CDL) and whose job description requires the employee to drive a Commercial Motor Vehicle (CMV). This policy implements the drug and alcohol testing requirements of the Federal Motor Carrier Safety Administration (FMCSA), an agency of the U.S Department of Transportation (DOT). It is in addition to the City -Drug and Alcohol Policy which is established under Minnesota state law and the Drug Free Workplace Act of 1988. It is the City's intention to comply fully with the DOT regulations. Because changes in applicable law and the city's practices and procedures may occur from time to time, this policy may change in the future, and nothing in this policy is intended to be a contract, promise, or guarantee the city will follow any particular course of action, disciplinary, rehabilitative or otherwise, except as required by law. Any revisions to the Federal Omnibus Transportation Employee Testing Act will take precedent over this policy to the extent the policy has not incorporated those revisions. Given the significant dangers of alcohol and controlled substance use, each applicant and driver must abide by this policy as a term and condition of hiring and continued employment. Moreover, federal law requires the city to implement such a policy. To ensure this policy is clearly communicated to all drivers and applicants, and in order to comply with applicable federal law, drivers and applicants are required to review this policy and sign the "Certificate of Receipt" portion. Definitions W Definitions as used under this Policy set forth below and in greater detail in 49 C.F.R. §§ 40.3 and 382.107. Accident — An occurrence involving a commercial motor vehicle operating on a public road which results in a fatality; bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term "accident" does not include an occurrence involving only boarding and alighting from a stationary motor vehicle; an occurrence involving only the loading or unloading of cargo; or an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle unless the vehicle is transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded in accordance with 49 C.F.R. § 177.823. See 49 C.F.R. §§ 382.303(a); 382.303(f), 382.303(h), and 390.5. Alcohol — The intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including methyl and isopropyl alcohol. 49 C.F.R. §382.107. Alcohol Concentration (or Content)- The alcohol on a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test. 49 C.F.R. § 382.107. Alcohol Use — The drinking, swallowing, or consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. 49 C.F.R. §382.107. Applicant- A person who applies to a State or other jurisdiction to obtain, transfer, update, or renew a CDL or to obtain or review a Commercial Learner's Permit (CLP) or any endorsement that would permit the person to operate a CMV. 49 C.F.R. §383.5. Breath Alcohol Technician or BAT—An individual who instructs and assists individuals in the alcohol testing process and operates and evidential breath testing device. 49 C.F.R. §40.3. City —The City of Monticello, Minnesota. City Premises—All job sites, facilities, offices, buildings, structures, equipment, vehicles, and parking areas, whether owned, leased, used or under the control of the city. Collection Site — A place designated by the City where drivers present themselves for the purpose of providing a specimen of their urine or breath to be analyzed for the presence of alcohol or controlled substances. 49 C.F.R. §40.3. Commercial Motor Vehicle (CMV) — A CMV is a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle: Has a gross vehicle weight rating or gross combination weight rating, or gross vehicle weight or gross combination weight, of 4,536 kg (10,001 pounds) or more, whichever is greater; or Is designed or used to transport more than eight passengers (including the driver) for compensation; or Is designed or used to transport more than fifteen passengers, including the driver, and is not used to transport passengers for compensation: or Is used in transporting material found by the Secretary of Transportation to be hazardous under 49 U.S.C. 5103 and transported in a quantity requiring placarding under regulations prescribed by the Secretary under 49 C.F.R., subtitle B, chapter I, subchapter C. 49 C.F.R. § 390.5. Fire trucks and other emergency fire equipment are not considered to be commercial vehicles under this policy. Confirmation (or Confirmatory) Test — For alcohol testing means a second test, following a positive non -evidential (e.g., saliva) screening test or a breath alcohol screening test with the result of 0.02 or greater, that provides quantitative data of alcohol concentration. For controlled substance testing, "Confirmation (or Confirmatory) Test" means a second analytical procedure to identify the presence of a specific controlled substance or metabolite which is independent of the screen test, and which uses a different technique and chemical principal from that of the screen test in order to ensure reliability and accuracy. 49 C.F.R. § 382.107. Confirmatory Re -Test — A third testing of the original test sample when the confirmatory test produces a positive test result. A confirmatory retest is done at the request and the expense of the employee/applicant. Controlled Substances (Drugs) —Those substances identified in 49 C.F.R. § 40.85. Marijuana, amphetamines, opioids, (including heroin), phencyclidine (PCP), cocaine, and any of their metabolites are included within this definition. 49 C.F.R. § 382.107; 49 C.F.R. § 40.85. Department of Transportation or DOT- Means the United States Department of Transportation. HHS — The Department of Health & Human Services or any designee of the Secretary, Department of Health & Human Services. 49 C.F.R. §40.3. Disabling Damage - Damage which precludes departure of a motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs, including damage to motor vehicles that could have been driven, but would have been further damaged if so driven. Disabling damage does not include damage which can be remedied temporarily at the scene of the accident without special tools or parts, tire disablement without other damage even if no spare tire is available, headlight or tail light damage or damage to turn signals, horn or windshield wipers which make them inoperative. 49 C.F.R. § 382.107. Driver — Any person who operates a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers; casual, intermittent, or occasional drivers; leased drivers and independent owner -operator contractors who are either directly employed by or under lease to the city or who operate a commercial motor vehicle at the direction of or with the consent of the city. For purposes of pre-employment testing, the term driver includes a person applying to drive a commercial motor vehicle. The word driver and employee will be used throughout this policy interchangeably. 49 C.F.R. § 382.107. Drug- Has the same meaning as "controlled substance.) Employee Seeking a Transfer — Refers to an employee who is not subject to DOT regulations seeking a transfer to a position that will subject them to DOT regulations in the sought after position. Evidential Breath Testing Device (EBT) — A device that is approved by the National Highway Traffic Safety Administration (NHTSA) for the evidential testing of breath and appears on NHTSA's "Conforming Products List of Evidential Breath Measurement Devices." 49 C.F.R. § 40.3. Federal Motor Carrier Safety Administration (FMCSA) — The Federal Motor Carrier Safety Administration of the Unite States Department of Transportation. Medical Review Officer (MRO) — A licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by a controlled substance testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result together with his or her medical history and any other relevant biomedical information. 49 C.F.R. § 40.3 Performing (a Safety -Sensitive Function) — Any period in which a driver is actually performing, ready to perform, or immediately available to perform any safety -sensitive functions. 49 C.F.R. §382.107. Positive Test Result — A finding of the presence of alcohol or controlled substance, or their metabolites, in the sample tested in levels at or above the threshold detection levels established by applicable laws. Reasonable Suspicion- A belief a driver has engaged in conduct prohibited by the FMCSA controlled substance and alcohol testing regulations, except when related solely to the possession of alcohol, based on specific contemporaneous, articulable observations made by a supervisor or City official who has received appropriate training concerning the appearance, behavior, speech, or body odors of the driver. The determination of reasonable suspicion will be made in writing on a Reasonable Suspicion Record Form during, just preceding, or just after the period of the workday that the driver is required to be in compliance with this policy. In the case of a controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance or any other indicia of controlled substance use. Refusal to Submit — Refusal to submit to an alcohol and/or a controlled substance test occurs when an employee/applicant: 0 Fails to provide adequate breath for testing without a valid medical explanation after he/she has received notice of the requirement for breath testing. Fails to provide adequate urine for controlled substances testing without a valid medical explanation after he/she has received notice of the requirement for urine testing. Engages in conduct that clearly obstructs the testing process, such as providing an adulterated or substituted specimen. Safety -Sensitive Function- All time from the time a driver begins to work or is required to be in readiness to work until the time he or she is relieved from work and all responsibility for performing work. Safety -sensitive functions include: All time at a city plant, shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the employer. All time inspecting equipment as required by 49 C.F.R. §§ 392.7 and 392.8 or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time. All time spent at the driving controls of a commercial motor vehicle in operation. All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth (a berth conforming to the requirements of 49 C.F.R. § 393.76). All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded. All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. 49 C.F.R. § 382.107. Screening Test (also known as Initial Test) — In alcohol testing, means an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in his or her system or in a breath or saliva specimen. Screening tests may be conducted by utilizing a non - evidential screening device included by the National Highway Traffic Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (EBT) operated by a trained breath alcohol technician (BAT). In controlled substance testing, "Screening Test" means an immunoassay screen to eliminate "negative" urine specimens from further analysis or to identify a specimen that requires additional testing for the presence of drugs. 49 C.F.R. § 382.107. Substance Abuse Professional (SAP) — A licensed physician (medical doctor or doctor of osteopathy), licensed or certified psychologist, licensed or certified social worker, licensed or certified employee assistance professional, or licensed or certified addiction counselor (certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission, 01 the International Certification Reciprocity Consortium, or the National Board for Certified Counselors) with knowledge of clinical experience in the diagnosis and treatment of alcohol and controlled substance -related disorders. 49 C.F.R. §§ 40.3, 40.281. Prohibitions An employee covered by this policy shall not do the following. 1. Report for duty, operate City vehicles, equipment, or machinery, perform safety sensitive functions, or remain on City property while having any detectable or measurable amount of alcohol in his/her system or while under the influence of illegal drugs. 2. Use, possess, sell, distribute, manufacture, or transport illegal drugs or alcohol while on City property, while operating City equipment, or while on duty. 3. Consume alcohol within four (4) hours before operating a City vehicle. 4. Attempt to perform job duties when taking medically prescribed drugs or other substances which may alter job performance unless the employee has been advised by a licensed medical practitioner that the prescription drug will not adversely affect the driver's ability to safely operate a CMV. If the prescription drug does affect performance, the employee must notify his/her supervisor. 5. Refuse to submit to a required drug and/or alcohol test as required under this policy. Any supervisor or manager who has actual knowledge that an employee has violated or attempted to violate any of the above prohibitions shall not permit the employee to perform any job duties, nor to remain on duty. An employee found to be in violation of any of the provisions of this policy shall be subject to discipline up to and including termination from employment. See section titled, "Consequences for Employees Engaging in Prohibited Conduct" of this policy for more information. Types of Testing The City may test any applicant to whom a conditional offer of employment has been made and may test any Driver for controlled substance and alcohol under any of the following circumstances. Pre -Employment Testing All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety -sensitive duties described above, will be required to take a drug test prior to the first time a driver performs a safety -sensitive function for the city. A driver may not perform safety -sensitive functions unless the driver has received a controlled substance test result from the Medical Review Officer ("MRO") indicating a verified negative test result. In addition to pre -employment -controlled substance testing, applicants will be required to authorize in writing former employers to release alcohol test results of .04 or greater, positive controlled substance test results, refusals to test, other violations of drug and alcohol testing regulations, and completion of return to duty requirements within the preceding three (3) years. All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety -sensitive duties described above, will be required to take an alcohol test prior to the first time a driver performs a safety -sensitive function for the city, but only after a conditional offer of employment has been made. No applicant, including current employees seeking a transfer, will perform safety -sensitive functions unless the driver has received an alcohol test result from the MRO indicating a test result of .04 or less Blood Alcohol Content ("BAC"). The city will contact the candidate's DOT regulated previous and current employers within the last three (3) years for drug and alcohol test results as referenced above and review the testing history if feasible before the employee first performs safety -sensitive functions for the city. Beginning in 2020, an applicant must provide consent to the city, and successfully pass a full query of the Federal Motor Carrier Safety Administration's Clearinghouse. In addition, at least once a year, the City will conduct a limited query of the Clearinghouse for each currently employed CDL driver. If the limited query reveals that the Clearinghouse has information about resolved or unresolved drug and alcohol program violations by a candidate or current employee, he or she will be asked to provide electronic consent to a full query of the Clearinghouse (unless he or she has previously provided electronic consent). In the event a full query of the Clearinghouse reveals unresolved violation information for a candidate or current employee, the driver will not be permitted to perform safety -sensitive functions, including the operation of a Commercial Motor Vehicle and, in the case of a candidate, may have their conditional offer of employment rescinded or, in the case of a current employee, may be subject to discipline. Post -Accident Testing As soon as practicable following an accident involving a commercial motor vehicle while being operated for the city, the city will test for alcohol and controlled substance of each surviving Driver when the following occurs. 1. The accident involved a fatality or 2. The driver receives a citation for a moving traffic violation for the accident, and an injury is treated away from the accident scene or The driver receives a citation for a moving traffic violation for the accident and a vehicle is required to be towed from the accident scene. A driver who is subject to post -accident testing must remain readily available for such testing or will be deemed by the city to have refused to submit to testing. This requirement to remain ready for testing does not preclude a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary medical care. Post -Accident Controlled Substance Testing Drivers are required to submit a urine sample for post -accident -controlled substance testing as soon as possible. If the driver is not tested within thirty-two (32) hours after the accident, the city will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not promptly administered. Post -Accident Alcohol Testing Drivers are required to submit to post -accident alcohol testing as soon as possible within two (2) hours, and in any event no more than eight (8) hours after the accident. After an accident, consuming alcohol is prohibited until the driver is tested. If the driver is not tested within two (2) hours after the accident, the city will prepare and maintain on file a record stating why the test was not administered within that time. If the driver is not tested within eight (8) hours after the accident, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not administered. The city may accept the results of a blood, urine, or breath test to determine if a driver has any alcohol or controlled substances in his/her system if: 1. The tests are conducted by federal, state, or local officials having independent authority for the test; and 2. The tests conform to applicable federal, state, or local testing requirements; and 3. The test results can be obtained by the city. Whenever such a test is conducted by a law enforcement officer, the driver must contact the city and immediately report the existence of the test. The driver must provide the name, badge number, and telephone number of the law enforcement officer who conducted the test. Random Testing Every driver will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Drivers will be selected for testing by use of a scientifically valid method under which each driver has an equal chance of being selected each time selections are made. These random tests will be conducted throughout the calendar year. Each driver who is notified of selection for random testing must cease performing safety -sensitive functions and report to the designated test site immediately. It is mathematically possible drivers may be selected be picked and tested more than once, and others not at all. If a driver is selected for a random test while he or she is absent, on leave or away from work, that driver will be required to undergo the test when he or she returns to work. At this time, federal law requires the City to test at a rate of at least fifty percent (50%) of its average number of drivers for controlled substance each year, and to test at a rate of at least ten percent (10%) of its average number of drivers for alcohol each year. These minimum testing rates are subject to change by the DOT. Reasonable Suspicion Testing When a supervisor has reasonable suspicion to believe the driver has engaged in conduct prohibited by federal law or this policy, the City must require the driver to submit to an alcohol and/or controlled substance test. Alcohol testing will occur while the driver is performing safety -sensitive functions, just before the driver is to perform safety -sensitive functions, or just after the driver has ceased performing such functions. The City's determination that reasonable suspicion exists to require the driver to undergo an alcohol test will be based on "specific contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver." In the case of controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. The required observations for reasonable suspicion testing will be made by a supervisor or other person designated by the City who has received appropriate training in identification of actions, appearance, and conduct for a driver which are indicative of the use of alcohol or controlled substance. These observations will be reflected in writing on a Reasonable Suspicion Record Form. The person who makes the determination that reasonable suspicion exists to conduct testing, will not be the person conducting the testing, which shall instead be conducted by another qualified person. If a reasonable suspicion alcohol test is not administered within two (2) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If a reasonable suspicion alcohol test is not administered within eight (8) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not administered and will cease attempts to conduct the alcohol test. If a reasonable suspicion -controlled substance test is not administered within thirty-two (32) hours following the determination of reasonable suspicion, the City will cease attempts to administer a controlled substance test and will prepare a record stating the reasons for not administering the test. Notwithstanding the absence of a reasonable suspicion test, no driver may report for duty or remain on duty requiring the performance of safety -sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol use, nor will the city permit the driver to perform or continue to perform safety -sensitive functions until (1) an alcohol test is administered and the driver's alcohol concentration is less than 0.02; or (2) twenty-four (24) hours have elapsed following the determination of reasonable suspicion. Return -to -Duty Testing The City reserves the right to impose discipline against drivers who violate applicable FMCSA rules or this policy, subject to applicable personnel and collective bargaining agreements. Except as otherwise required by law, the city is not obligated to reinstate or requalify such drivers for a first positive test result. Should the city consider reinstatement of a DOT covered driver, the driver must undergo a Substance Abuse Professional (SAP) evaluation and participate in any prescribed education/treatment, and successfully complete return -to -duty alcohol test with a result indicating an alcohol concentration of less than 0.02 if the conduct involved alcohol, or a controlled substance test with a verified negative result if the conduct involved a controlled substance, before the driver returns to duty requiring the performance of a safety -sensitive function. The SAP determines if a driver has completed the education/treatment as prescribed. The driver is responsible for paying for all costs associated with the return -to -duty test. The controlled substance test will be conducted under direct observation. Follow -Up Testing The City reserves the right to impose discipline against drivers who violate applicable FMCSA rules, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the city is not obligated to reinstate or requalify such drivers. Should the City reinstate a driver following determination by a Substance Abuse Professional that the driver needs assistance to resolve problems associated with alcohol use and/or use of controlled substance, the city will ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency of such follow-up testing will be directed by the SAP and consist of at least six (6) tests in the first twelve (12) months following the driver's return to duty. Follow-up testing will not exceed sixty (60) months from the date of the driver's return to duty. The SAP may terminate the requirement for follow-up testing at any time after the first six tests have been administered, if the SAP determines such test is no longer necessary. The driver is responsible for paying for all costs associated with follow-up tests. Follow-up alcohol testing will be conducted only when the driver is performing safety -sensitive functions, just before the driver is to perform safety -sensitive functions, or just after the driver has ceased performing safety -sensitive functions. 49 C.F.R. § 40.307(d). Cost of Required Testing The city will pay for the cost of pre-employment, post -accident, random, and reasonable suspicion -controlled substance and alcohol testing requested or required of all job applicants and employees. The driver must pay for the cost of all requested confirmatory re -tests, return - to -duty, and follow-up testing. Required Prior Controlled Substance and Alcohol Checks for Applicants The City will conduct prior drug and alcohol checks of applicants for employment to drive a commercial motor vehicle. Applicants must execute a consent form authorizing the City to obtain the required information. The City will obtain (pursuant to the applicant's written consent) information on the applicant's alcohol test with a concentration result of 0.04 or greater, positive controlled substance test results, and refusals to be tested within the preceding three (3) years which are maintained by the applicant's previous employers. The City will obtain all information concerning the applicant which is maintained by the applicant's previous employers within the preceding three (3) years pursuant to DOT and FMCSA controlled substance and alcohol testing regulations. The City will review such records, if feasible, prior to the first time a driver performs safety -sensitive functions. Prohibited Conduct The following conduct is explicitly prohibited by applicable DOT and FMCSA regulations and therefore constitutes violation of city policy. Under the Influence of Alcohol when Reporting for Duty or While on Duty No driver may report for duty or remain on duty requiring the performance of safety -sensitive functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to perform safety -sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed from duty for 24 hours, escorted home, and placed on unpaid leave for hours missed from work. Employees may choose to use PTO or compensatory time to cover their lost wages. On -Duty Use of Alcohol No driver may use alcohol while performing safety -sensitive functions. Pre -Duty Use of Alcohol No driver may perform safety -sensitive functions within four (4) hours after using alcohol. If an employee has had alcohol within four (4) hours, they are to notify their supervisors before performing any safety -sensitive functions. Alcohol Use Following an Accident No driver required to take a post -accident alcohol test may use alcohol for eight (8) hours following the accident, or until the driver undergoes a post -accident alcohol test, whichever occurs first. M Refusal to Submit to a Required Alcohol or Controlled Substance Test No applicant or driver may refuse to submit to pre-employment, post -accident, random, reasonable suspicion, or follow-up alcohol or controlled substance testing. In the event an applicant or driver does in fact refuse to submit to required alcohol or controlled substance testing, no test will be conducted. Refusal by a driver to submit to controlled substance or alcohol testing will be considered a positive test result, will cause disqualification from performing safety -sensitive functions, and may appear on the driver's permanent record. Drivers who refuse to submit to testing will be subject to discipline, up to an including termination. In accordance with the Federal Motor Carrier Safety Administration's (FMCSA) Commercial Driver's License (CDL) Drug and Alcohol Clearinghouse reporting requirements, beginning January 6, 2020, the City will report a driver's refusal to submit to a DOT test for drug or alcohol use to the Clearinghouse within three (3) business days. If an applicant refuses to submit to pre -employment -controlled substance testing, any applicable conditional offer shall be withdrawn. For purposes of this section, a driver is considered to have refused to submit to an alcohol or controlled substance test when the driver: 1. Fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing. 2. Fails to provide adequate urine for controlled substance testing without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing. 3. Fails to report for testing within a reasonable period of time, as determined by the city. 4. Fails to remain at a testing site until testing is complete. 5. In the case of directly observed or monitored collection, fails to permit observation or monitoring. 6. Fails or declines to take a second test as required by the city and/or collector. 7. Fails to undergo a medical examination as directed by the city pursuant to federal law. 8. Refuses to complete and sign the alcohol testing form, to provide a breath or saliva sample, to provide an adequate amount of breath, or otherwise cooperate in any way that prevents the completion of the testing process. 9. Engages in conduct that clearly obstructs the test process. Altering or Attempting to Alter a Urine Sample or Breath Test A driver altering or attempting to alter a urine sample or controlled substance test, or substituting or attempting to substitute a urine sample, will be subject to providing a specimen under direct observation. Both specimens will be subject to laboratory testing. In such case, the employee may be subject to immediate termination of employment and any job offer made to an applicant will be immediately withdrawn. 91 Controlled Substance Use No driver may report for duty or remain on duty requiring the performance of safety -sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver in writing that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. Drivers must forward this information regarding therapeutic controlled substance use to the city immediately after receiving any such advice and sign any necessary releases of information for the City to verify this information. Having a medical marijuana card and/or a cannabis prescription from a physician does not allow anyone to use or possess that drug in the city's workplace. The federal government still classifies cannabis as an illegal drug. There is no acceptable concentration of marijuana metabolites in the urine or blood of an employee who performs safety -sensitive duties for the city. Employees are still subject to being tested under our policies, as well as for being disciplined, suspended or terminated after testing positive for cannabis while at work. Controlled Substance Testing No driver may report for duty, remain on -duty, or perform a safety -sensitive function if the driver tests positive for controlled substance. Collection and Testing Procedures Drivers are required to report immediately upon notification to the collection site. For random tests conducted off site, employees may use a City vehicle to drive to the collection site. Drivers will be expected to provide a photo ID card for identification to the collection staff. All drivers will be expected to cooperate with collection site personnel request to remove any unnecessary outer garments such as coats, sweaters or jackets. Drivers will be required to empty their pockets. Collection personnel will complete a Federal Custody and Control Form ("CCF") which drivers providing a sample will sign as well. Alcohol Testing Employees will be tested for alcohol just before, during, or immediately following performance of a safety -sensitive function. If a driver is also taking a DOT controlled substance test the alcohol test is completed before the urine collection process begins. Screening tests for alcohol concentration will be performed utilizing a non -evidential screening device included by the National Highway Traffic Safety Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (EBT) operated by a trained breath alcohol technician (BAT) at a collection site. An alcohol test usually takes approximately 15 minutes if the result is negative. If a driver's first attempt is positive (with an alcohol concentration of .02 or greater), the driver will be asked to wait at least 15 minutes and then be tested again. The driver may not eat, drink or place anything in his/her mouth (e.g., cigarette, chewing gum) during this time. The driver shall comply with all instructions the collector gives. 92 All confirmation tests will be conducted in a location that affords privacy to the driver being tested, unless unusual circumstances (e.g., when it is essential to conduct a test outdoors at the scene of an accident) make it impracticable to provide such privacy. Any results less than 0.02 alcohol concentration is considered a negative test result. If a breath test is being conducted, and a driver does not provide a sufficient amount of breath to permit a valid breath test, the collector will instruct the driver the proper way to provide sufficient amount of breath and ask the driver to attempt to provide a sufficient amount of breath a second time. If the driver again attempts and fails to provide a sufficient amount of breath, the collector may provide another opportunity for the driver to do so if the collector believes there is a strong likelihood that another opportunity could result in a sufficient amount of breath. The collector may then change to a saliva alcohol screening test, if the collector is qualified to provide such a test. If none of these procedures result in a sufficient amount of breath for an alcohol test, the driver must obtain, within five days, a written evaluation from a licensed physician acceptable to the City who has expertise in the medical issues raised by the driver's failure to provide a sufficient specimen for testing. If the licensed physician concludes that a medical condition has, or with a high degree of probability could have, precluded the driver from providing a sufficient specimen, the City will consider the test to be canceled. If the licensed physician cannot make such a determination, the City will consider the driver to have refused to engage in the testing process and will take appropriate disciplinary action under this policy. If the collector is utilizing a saliva alcohol test, and the employee is unable to provide sufficient saliva to complete the test on a saliva screening device, the collector will conduct a new screening test using a new screening device. If the employee has not provided a sufficient amount of saliva to complete the new test, the collector will arrange to administer an alcohol test to the employee using a breath testing device. Controlled Substance Testing The City will use a "split urine specimen" collection procedure for controlled substance testing. Collection of urine specimens for controlled substance testing will be conducted by an approved collector and will be conducted in a setting and manner calculated to ensure the driver's privacy. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to an HHS —certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically acceptable manner for a minimum of twelve (12) months. 49 C.F.R. § 40.3. Controlled substance testing generally takes about 15 minutes. At the collection site, the driver will be given a sealed container and must provide at least 45 ml of urine for testing. Once the sample is provided, the collection personnel will check the temperature and color and look for signs of contamination. The urine is then split into two separate specimen containers (A, or "primary," and B, or "split") with identifying labels and security seals affixed to both. The 93 collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to an HHS -certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically acceptable manner for a minimum 365 -day period. If an employee fails to provide a sufficient amount of urine to permit a controlled substance test (45 milliliters of urine), the collector will discard the insufficient specimen, unless there is evidence of tampering with that specimen. The collector will urge the driver to drink up to 40 ounces of fluid, distributed reasonably for a period of up to three hours, or until the driver has provided a sufficient urine specimen, whichever occurs first. If the driver has not provided a sufficient specimen within three hours of the first unsuccessful attempt, the collector will cease efforts to attempt to obtain a specimen. The driver must then obtain, within five working days, an evaluation from a licensed physician, acceptable to the MRO, who has expertise in the medical issues raised by the employee's failure to provide a sufficient specimen. If the licensed physician concludes that a medical condition has, or with a high degree of probability could have, precluded the Driver from providing a sufficient amount of urine, the City will consider the test to have been canceled. If a licensed physician cannot make such a determination, the City will consider the Driver to have engaged in a refusal to test and will take appropriate disciplinary action under this policy. The primary specimen is used for the first test. If the test is negative, it is reported to the MRO who then reports the result, following a review of the CCF Form for compliance, to the City. If the initial result is positive or non -negative, a "confirmatory retest" will be conducted on the primary specimen. If the confirmatory re -test is also positive, the result will be sent to the MRO. The MRO will contact the driver to verify the positive result. If the MRO is unable to reach the driver directly, the MRO must contact the City who will direct the driver to contact the MRO. Chain of Custody and Confidentiality of Test Results All controlled substance and alcohol testing will be performed in compliance with applicable law, including use of an appropriately licensed urine testing laboratory which observes applicable control and custody procedures. The City will use procedures to test for the presence of alcohol and controlled substance in order to protect the driver and the integrity of the testing process, safeguard the validity of the test results, and ensure that test results are attributed to the correct driver. All reports of tests will be kept in the strictest confidence by the laboratory and provided only to the City and the City's MRO, unless the driver provides written consent or disclosure is otherwise permitted or required by law. Review by Medical Review Officer (MRO) Results of controlled substance tests will be sent by the testing laboratory to an independent Medical Review Officer (MRO) selected by the City. The MRO is a licensed physician with knowledge and clinical experience in substance abuse disorders and is responsible for performing many functions, including reviewing and interpreting test results, reviewing the 94 driver's medical history to explain a positive test result, and notifying drivers of confirmed positive test results. Drivers who have been tested for controlled substances must remain available following the test to be contacted by the MRO. Prior to making a final decision to verify a positive test result, the MRO will give the individual an opportunity to discuss the test result. The MRO, or a staff person under the MRO's supervision, will contact the individual directly, on a confidential basis, to determine whether the individual wishes to discuss the test result. If the individual wishes to discuss the test result. 1. The individual may be required to speak and/or meet with the MRO, who will review the individual's medical history, including any medical records provided. 2. The individual will be afforded the opportunity to discuss the test results and to offer any additional or clarifying information which may explain the positive test result. 3. If there is some new information which may affect the original finding, the MRO may request the laboratory to perform additional testing on the original specimen in order to further clarify the results. 4. A final determination will be made by the MRO that the test is either positive or negative, and the individual will be so advised. If the MRO determines that there is a legitimate medical explanation for a confirmed positive test result, the MRO will report the test result to the City as negative. If the MRO determines that there is no legitimate medical explanation for a confirmed positive test result, the MRO will report the positive test result to the City in accordance with DOT regulations. Based on a review of laboratory reports, quality assurance and quality control data, and other controlled substance test results, the MRO may conclude that a particular confirmed positive controlled substance test result is scientifically insufficient for further action. Under these circumstances, the MRO will conclude that the test is negative for the presence of controlled substances or controlled substance metabolites in a driver's system. The driver can request the MRO to have the split specimen (the second "B" container) tested at the driver's expense. This includes all costs that may be associated with the re-test. There is no split specimen testing for an invalid result. The driver has 72 hours after they have been notified of the positive result to make this request. If the employee requests an analysis of the split specimen, the MRO will direct the laboratory to send the split specimen to another certified laboratory for analysis. If an employee has not contacted the MRO within 72 hours, the employee may present information documenting that serious injury, illness, lack of actual notice of the verified test result, inability to contact the MRO, or other circumstances unavoidably prevented the employee from making timely contact. If the MRO concludes there is legitimate explanation for the employee's failure to contact within 72 hours, the MRO will direct the analysis of the split specimen. 95 If the results of the split specimen are negative, the City may pay for all costs associated with the rest and there will be no adverse action taken against the employee or job applicant. Notification of Test Results Job Applicants The City will notify an applicant of the results of a pre -employment -controlled substance test if the applicant requests such test results within sixty (60) calendar days of being notified of the disposition of the applicant's employment application. Employees The City will notify a driver of the results of random, reasonable, suspicion, and post -accident tests for controlled substance if the test results are verified positive and will inform the driver which controlled substance or substances were verified as positive. Results of alcohol tests will be immediately available from the collection agent. Right to Confirmatory Retest Within seventy-two (72) hours after receiving notice of a positive controlled substance test result, an applicant or driver may request a confirmatory retest of the driver's split specimen through the MRO. Action required by federal regulation as a result of a positive controlled substance (e.g., removal from safety -sensitive functions) will not be stayed during retesting of the split specimen. If the result of the confirmatory retest fails to reconfirm the presence of the controlled substance(s) or controlled substance metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO will cancel the test. Drivers will be reimbursed for any pay lost if taken out of service based upon a positive test result which is later negated by a confirmatory retest, and no adverse personnel action will be taken against the driver or job applicant based on the original test. Dilute Specimens: 1. Dilute Positives. If the City receives information that a driver has provided a dilute positive specimen, the City will consider the employee to have tested positive under this policy. 2. Dilute Negatives. The laboratory reported to the MRO that a specimen is invalid, and the MRO reported to the City that there was not an adequate medical explanation for the result. 2. The MRO reported to the City that the original positive, adulterated, or substituted result had to be cancelled because the test of the split specimen could not be performed. 3. If the MRO directs the City to conduct a recollection under direct observation (i.e., because the creatinine concentration of the specimen was equal to or greater than 2mg/d L, but less than or equal to 5 mg/dL (see 49 C.F.R. §40.155(c)), the City will direct the driver to immediately retest. Refusal to Submit a Test Drivers and applicants have the right to refuse to submit to an alcohol or controlled substance test pursuant to this Policy. If a driver or applicant refuses, no test will be conducted pursuant to this Policy. This Policy does not affect a law enforcement agency's ability to lawfully obtain a chemical sample. However, such a refusal by a driver will be considered a positive test result, will cause disqualification from performing safety sensitive functions, and will result in discipline pursuant to this policy. If an applicant refuses to submit to pre-employment testing, any conditional offer of employment will be withdrawn. Consequences for Drivers Engaging in Prohibited Conduct 1. Job Applicants. The City's conditional offer of employment will be withdrawn from any job applicant or employee seeking a transfer who refuses to be tested or tests positive for a controlled substance pursuant to this policy. 2. Removal from Safety -Sensitive Function. Employees shall not be permitted to perform safety -sensitive functions; Federal Highway Administration (FHWA) rules require that in the event of an alcohol test result over .02 but less than 0.04, an employee shall not be permitted to perform safety -sensitive functions for at least 24 hours. If a driver tests positive under this policy or is found to have an alcohol concentration of .02 or greater but less than .04, the driver will be removed from safety -sensitive duties and escorted home; the driver should not drive home but be escorted to his or her home. The driver may use vacation, sick, comp time, or PTO when in place for hours missed from work. 3. Notification of Resources. The City shall advise employees of the resources available to them, including but not limited to the City's EAP, in evaluating and resolving problems associated with misuse of alcohol or use of controlled substances, including the names, addresses, and telephone numbers of SAPS and counseling and treatment programs. The City will provide this SAP listing in writing at no cost to the driver. 4. Evaluation and Follow-up Testing. Employees shall be evaluated by an SAP as determined by the City. The SAP shall determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and/or controlled substance use. In addition, each employee identified as needing assistance in resolving problems associated with alcohol or controlled substances shall be evaluated by an SAP to determine that the driver has the rehabilitation program prescribed. 5. Responsibility for Cost of Evaluation and Rehabilitation. Drivers will be responsible for paying the cost of evaluation and rehabilitation (including services provided by an SAP) recommended or required by the City or FMCSA or DOT rules, except to the extent that such expense is covered by an applicable employee benefit plan or imposed on the City pursuant to a collective bargaining agreement. 97 6. Return -to -Duty. Before an employee returns to duty requiring performance of a safety - sensitive function he/she shall undergo a return -to -duty test with a result indicating a breath alcohol level of less than 0.02 if the conduct involved alcohol, or a controlled substance test with a verified negative result if the conduct involved controlled substance use. The employee shall also be subject to unannounced follow-up alcohol and controlled substance testing following the employee's return to work. This testing shall be as directed by the SAP and federal law. 7. Refusal to test. All drivers and applicants have the right to refuse to take a required alcohol and/or controlled substance test. If an employee refuses to undergo testing, the employee will be considered to have tested positive and may be subject to disciplinary action, up to and including termination. Refer to Refusing to Test provided earlier in this policy. 8. Discipline. The City reserves the right to impose whatever discipline the City deems appropriate in its sole discretion, up to and including termination for a first occurrence, against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers following a first positive confirmed controlled substance or alcohol test result. The Clearinghouse The Clearinghouse is electronic database containing records of violations of drug and alcohol prohibitions in 49 C.F.R. § 382, Subpart B. The database will include positive drug or alcohol test results, refusals, and other drug and alcohol violations for CDL drivers. When a driver completes the return -to -duty process, this information will also be recorded in the Clearinghouse. Pre -Employment Query As of January 6, 2020, the City will not employ a driver without first conducting a pre- employment query of the Clearinghouse to obtain information about whether the applicant has controlled substances test result; has an alcohol confirmation test with a concentration of 0.04 or higher; has refused to submit to a test in violation of § 382.211; or that an employer has reported actual knowledge, as defined at § 382.107, that the driver used alcohol on duty in violation of § 382.205, used alcohol before duty in violation of § 382.207, used alcohol following an accident in violation of § 382.209, or used a controlled substance, in violation of § 382.213. 49 C.F.R. § 382.701(a). If an applicant does not consent to this pre-employment query, the City will not offer the applicant employment, and any conditional offer for employment will be withdrawn. Annual Full Query for Drivers As of January 6, 2020, the City shall conduct a query of Clearinghouse at least once per year for all drivers. All drivers must provide specific consent for this annual full query. 49 C.F.R. § 382.701(b)(1). Limited Query In lieu of a full query, the City may conduct a limited query to satisfy the annual query requirement. A limited query will tell the City whether there is information in the Clearinghouse about the driver, but it will not release that information to the City. A driver must consent to a limited query, but a driver's consent for a limited query can be effective for more than one year. 49 C.F.R. § 382.701(b)(2). Positive Limited Query If the limited query shows that information exists in the Clearinghouse about the individual driver, the City must conduct a full query, within 24 hours of conducting the limited query. If the City does not complete the full query within 24 hours, then the City shall not allow the driver to continue to perform any safety -sensitive function until the employer conducts a full query. City Notification The City will be notified if any information is entered about a driver or applicant within 30 days of the City's query 49 C.F.R. § 382.701(c). Prohibition for Drivers The City will not allow a driver to perform any safety -sensitive function if the results of a Clearinghouse query demonstrate that the driver has any of the following items. Has a verified positive, adulterated, or substituted controlled substances test result. 2. Has an alcohol confirmation test with a concentration of 0.04 or higher. 3. Has refused to submit to a test in violation of § 382.211. 4. That an employer has reported actual knowledge, as defined at § 382.107, that the driver used alcohol on duty in violation of § 382.205, used alcohol before duty in violation of § 382.207, used alcohol following an accident in violation of § 382.209, or used a controlled substance in violation of § 382.213, except where a query of the Clearinghouse demonstrates: 1. That the driver has successfully completed the SAP evaluation, referral, and education/treatment process; achieves a negative return -to -duty test result; and completes the follow-up testing plan prescribed by the SAP; or 2. If the driver has not completed all follow-up tests as prescribed by the SAP and specified in the SAP report, the driver has completed the SAP evaluation, referral, and education/treatment process and achieves a negative return -to -duty test result, and City assumes the responsibility for managing the follow-up testing process associated with the testing violation. Record Keeping Required The City will retain a record of each query and all information received in response to each query made under this section for a period of three (3) years. On January 6, 2023, the City's maintenance of its registration with the Clearinghouse will satisfy this recordkeeping requirement. Background Checks The City will continue to conduct background checks with previous employers until the Clearinghouse has been in operation for 3 years (January 6, 2023). After 3 years of operation, the drug and alcohol background check required by 40 C.F.R. § 382 will be satisfied by querying the Clearinghouse. The City may still contact a driver's previous DOT -regulated employer for this information in its discretion. The City's Obligation to Report to the Clearinghouse The City is required to collect, maintain, and report personal information of applicants and drivers to the Clearinghouse if an applicant or driver has any of the following items. 1. Has a verified positive, adulterated, or substituted drug test result. 2. An alcohol confirmation test with a concentration of 0.04 or higher. 1. A refusal to submit to a drug or alcohol test. 2. An employer' s report of actual knowledge that a driver has used alcohol or controlled substances, as defined at 49 C.F.R. § 382.107. 3. On -duty alcohol use while performing safety -sensitive functions pursuant to 49 C.F.R. 382.205. 4. Pre -duty alcohol use within four hours before performing a safety -sensitive function pursuant to 49 C.F.R. § 382.207. 5. Alcohol use following an accident pursuant to 49 C.F.R. § 382.209. 6. Drug use pursuant to 49 C.F.R. § 382.213. 7. A SAP' s report of the successful completion of the return -to -duty process. 8. A negative return -to -duty test. 9. An employer' s report of completion of follow-up testing. 49 C.F.R. § 601(b)(12). Employee Assistance Program The City has in place a formal employee assistance program (EAP) to assist employees in addressing serious personal or work-related problems at any time. The City's EAP provides confidential, cost-free, short-term counseling to employees and their families. Employees who may have an alcohol or other drug abuse problem are encouraged to seek assistance before a problem affects their employment status. Contact Human Resources for additional information on the City's EAP program. 100 Signs or Symptoms of Alcohol or Drug Abuse The following is a list of some of the most common physical, psychological, and behavioral signs and symptoms of drug or alcohol abuse. 1. Poor coordination. 2. Slurred speech. 3. Impaired thinking. 4. Memory impairment. 5. Diverting energy from work, family, and social life in order to drink or use drugs. 6. Being secretive about the extent of the alcohol abuse in order to protect it. 7. Engaging in risky behavior, such as impaired driving. 8. Being in denial about the extent of the alcohol abuse problem. 9. Becoming distressed at the prospect of not having access to alcohol. 10. Symptoms of withdrawal may include shaking, anxiety, irritability, confusion, fever, and rapid heartbeat. Employees who have concerns about another employee may seek assistance from their immediate supervisor or Human Resources. Human Resources will provide resources and intervene when necessary to assist an employee experiencing alcohol or drug abuse problems. 49 C.F.R. § 601(b)(11). Policy Contact for Additional Information If you have any questions about this policy or the City's drug and alcohol testing procedures, you may contact your immediate supervisor or Human Resources to obtain additional information. HISTORY Approval Date: Approved by: City Council Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: Amendment Date: Approved by: 101 APPENDIX I CITY OF MONTICELLO SOCIAL MEDIA POLICY Governing Policy: City of Monticello SOCIAL NETWORKING POLICY- CITY MAINTAINED SITES Applies To: This policy applies to all employees and agents with administrator access to City - maintained sites. Summary: This policy provides guidance on scope, rules of use, and data ownership of City - maintained sites. Purpose The City of Monticello uses social media to serve two primary functions: to communicate messages directly to the public and to encourage public involvement, interaction, and feedback. Information distributed via social media sites will be accurate, consistent, timely, and communicated in a professional manner. The city's use of these sites will be in accordance with federal, state, and local laws regarding public records and data practices. The city has limited control of social media accounts with third parties (i.e., Facebook, Twitter, etc.). However, there is a general public expectation that the city will have a social media presence to share information. The city's social media accounts will be used for incidental, non - vital communication and general information only. It is not the purpose of the city's social media accounts to be a medium for transactions of city business. The one exception is in the case of a natural or man-made disaster, if the city determines that the best means of communicating with the public is through social media account(s). This policy seeks to ensure proper administration of the City of Monticello's social media accounts by its representatives. City representatives are responsible for operating the city's social media resources in an efficient, effective, ethical, and lawful manner pursuant to all existing city policies. Policy The City of Monticello will determine, at its discretion, how its social media resources will be designed, implemented, and managed as part of its overall communication strategy. City of Monticello social media accounts are considered a city asset and management, access and use of these accounts will be securely administered in accordance with the city's policies. The city reserves the right to shut down any of its social media sites or accounts for any reason without notice. All social media accounts created and utilized during the course and scope of an employee's performance of their job duties will be identified as belonging to the City of Monticello. The City of Monticello does not create or maintain social media accounts for its elected officials. Scope This policy applies to any existing or proposed social media accounts sponsored, established, registered, or authorized by the City of Monticello. The city's social media accounts are exclusively the following: 102 Facebook 1. City of Monticello: www.facebook.com/citvofmonticello 2. Monticello Fire Department: www.facebook.com/montifire 3. Hi -Way Liquors: www.facebook.com/hiway.liquors.mn 4. Monticello Community Center: www.facebook.com/monticellocommuni 5. Monticello Farmers Market: www.facebook.com/montimarket 6. FiberNet Monticello: www.facebook.com/fibernetmonticello 7. Monti Arts Initiative: www.facebook.com/montiarts Twitter 1. City of Monticello: www.twitter.com/Monticello MN 2. FiberNet Monticello: www.twitter.com/FiberNet Tweets 3. Monti Arts Initiative: www.twitter.com/montiartsl Instagram 1. Monticello Community Center: www.instagram.com/monticommcenter 2. Monticello Farmers Market: www.instagram.com/monticellofarmersmarket 3. Monti Arts Initiative: www.instagram.com/monti arts The City does not create, collect, disseminate, or control the use of any other social media accounts, including the personal accounts of its elected officials and staff. Questions regarding the scope of this policy should be directed to the Communications Coordinator. Definition Social media are internet and mobile -based applications, websites, and functions (other than email) for sharing information. Users can post photos, videos, comments, and links to other information to create content. This may be referred to as "user -generated content" or "consumer -generated content." Social media includes, but is not limited to: • Social networking sites and apps such as Facebook, Twitter, Linkedln, and NextDoor • Blogs • Social news sites such as Reddit and Buzzfeed • Video and photo sharing sites and apps such as YouTube, Instagram, SnapChat, TikTok, and Flickr • Wikis, or shared encyclopedias, such as Wikipedia • An ever -emerging list of new web -based platforms generally regarded as social media or having many of the same functions as those listed above As used in this policy, "employees and agents" means all city representatives, including its employees and other agents of the City, such as independent contractors. "Social media manager" means any city employee or agent with administrator access who, when posting or responding to a post, appears to the city social media account owner. Rules of Use City employees and agents with administrator access are responsible for managing social media. All those granted administrator access must execute a Social Media Account Authorization Form and comply with city training, documentation and policy requirements. 103 Facilities or departments wishing to have a new social media presence must initially submit a request to the Communications Coordinator in order to ensure social media accounts are kept to a sustainable number and policies are followed. All approved sites will be clearly marked with the official name of the department and will be linked to the official city site. No one may establish social media accounts on behalf of the city unless authorized in accordance with this policy. The city's social media pages must conspicuously display or link to a public notice informing the public of the purpose of the social media presence and the terms one agrees to in accessing, using, or posting to the city's social media page. Administration of all social media accounts must comply with applicable laws, regulations, and policies as well as proper business and government etiquette. City social media accounts covered by this policy will not be used by social media managers for private or personal purposes or for the purpose of expressing private or personal views on personal, political, or policy issues or to express personal views or concerns pertaining to city employment relations matters. No city social media account may be used by the city or any social media manager to disclose private, confidential, or sensitive information. If there is any question as to whether information falls into any of these categories, please contact the City Clerk. The use of social media is intended to supplement rather than replace existing forms of communication with the public. Outside of disaster situations, no city social media account will be used for transactions of city business. If a user initiates a request, application, or question through social media that affects city business or requires another city policy be followed, respond to that user by phone, email, or other channels. In the event of a general interest question, a response may be given in the comments, the initial post may be edited, or a subsequent post may be created to include the information. The city recognizes the public has the ability to comment on social media postings; however, the sites affiliated with the city have not been created as public forums. City of Monticello social media managers will not edit any posted comments. However, comments posted by members of the public may be removed if they fall into at least one of the following categories: • Obscene or pornographic content • Direct threats to persons or property • Material asserted to violate the intellectual property of another person • Private, personal information about a person published without their consent • Information that compromises a public safety security system • Statutorily private, confidential, or nonpublic data • Commercial promotions, spam, or off -topic • Are potentially libelous • Are prejudiced or hurtful remarks made toward any person or entity, including an ethnic, racial, or religious groups • Contain vulgar language • Advocate illegal activity • Promote political organizations 104 • Violate laws regarding public information, open meetings, or data practices • Hyperlinks to material that falls into one of the foregoing categories • Do not support the goal of providing public information Comments are periodically monitored and inappropriate material will be removed when identified. A copy of the removed content will be saved in a social media archive along with an explanation of the specific policy violation authorizing its removal. A member of the public whose comment is removed may appeal the removal of the content and seek reconsideration of its removal by contacting the city in writing and explaining how the comment does not fall into one of the categories for removal. A written response should be provided as soon as reasonably possible. A member of the public who disputes the legality of any portion of this policy may dispute the particular portion in writing. The city should acknowledge the claim promptly and, upon consultation with the city attorney, respond to the claim concerning legality of the policy portion as soon as reasonably possible. The comments expressed on City of Monticello social networking sites do not reflect the opinions or positions of the City of Monticello, its employees, advisory boards, or elected officials. Data Ownership All communications or messages within social media accounts covered by this policy composed, sent, or received on city or personal equipment are the property of the city and will be subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public upon request. As no transaction of city business shall be conducted through social media accounts (outside of disasters), in accordance with the city's records retention schedule, the city shall retain all social media messages only until read. The City of Monticello also maintains the sole property rights to any image, video, or audio captured while a city employee is representing the city in any capacity. This updated document replaces the previous social media policy adopted in 2017. 105 APPENDIX II VACATION AND SICK LEAVE PROCEDURES Governing Policy: City of Monticello VACATION AND SICK LEAVE POLICY Applies To: This policy applies to regular•full-time and regular part-time employees hired prior to 12/31/90 who opted out of the PTO program when eligible. Summary: Established policies and procedures for earning and using vacation and sick time. Vacation The following chart provides detailed vacation earnings for full-time employees, based on years of continuous full-time service with the city. VACATION CHART Years of Service Full -Time Eligible Part -Time 0 thru 5 years 80 Hours Per Year/10 days 40 Hours Per Year 6 thru 10 years 120 Hours Per Year/15 days 60 Hours Per Year Year 11 128 Hours Per Year/16 days 64 Hours Per Year Year 12 136 Hours Per Year/17 days 68 Hours Per Year Year 13 144 Hours Per Year/18 days 72 Hours Per Year Year 14 152 Hours Per Year/19 days 76 Hours Per Year Year 15 160 Hours Per Year/20 days 80 Hours Per Year Year 16 168 Hours Per Year/21 days 84 Hours Per Year Year 17 and beyond 176 Hours Per Year/22 days 88 Hours Per Year Vacation requests by employees must be approved in advance by their supervisor. Vacation requests of one week or more will normally require at least a 15 -day advance notice. All vacation requests require consideration of the impact on City service. Where conflicts arise potentially affecting the delivery of service because more than one employee requests time off for the same period, the supervisor shall have the sole discretion in determining how to resolve the issue. The supervisor may consider such factors as seniority, the order in which the requests were received, the operational needs of the city, the date of each employee's most recent vacation and other relevant criteria. If vacation has been approved and an employee is sick during their scheduled vacation time, vacation must be used, and sick time cannot be taken. An exception will be made in cases where an employee is hospitalized during their scheduled vacation. Employees may carry over up to 1% times the amount of vacation earned each year into the next year. Additional accruals above this amount will be forfeited at year-end unless the City Administrator approves an extension. Extensions to use the excess balance may be considered, 106 at the request of the employee, if the employee was unable to use accrued vacation due to verifiable workload issues. All employees will be required to use at least half of their annual vacation accrual each year or the excess vacation will be forfeited. All regular employees leaving the municipal service shall be compensated for vacation leave accrued to the day of separation. Employees who make a reasonable attempt (as determined by the City Administrator) to utilize their vacation time throughout the year but have vacation hours that will be lost can request payment for those hours that might be lost but not to exceed one half of their annual vacation earnings. Employees are responsible for contacting Human Resources to complete the necessary paperwork to request pay out of vacation. Vacation time will not be earned during unpaid leaves. Sick Leave Sick leave is authorized absence from duty with pay, granted to full-time employees. All regular, full-time employees shall accrue sick leave at the rate of 3.7 hours per two weeks' pay period. Employees may rollover unused sick time each year. Any sick hours more than 800 hours will be paid into the MN Healthcare Savings Plan each year. This payment will be made on an annual basis no later than November 15. Sick leave starts accruing on your first day of employment and can be used as soon as it is earned. Sick leave does not accrue during an unpaid leave of absence. Sick leave is not a privilege for employees to use at their discretion but shall be allowed only when the employee is unable to work for medical reasons and under the conditions explained below. 1. An illness or medical, dental or optical appointments of a biological child, foster child or stepchild under the age of 18 or under 20 if still attending secondary school. 2. Attendance at medical, dental or optical appointments of the employee's adult children, spouses, siblings, parents, mother -law, father-in-law, grandparents, grandchildren and stepparents. 3. Safety Leave- Employees are authorized to use sick leave for reasonable absences for themselves or relatives (employee's adult child, spouse, sibling, parent, mother-in-law, father-in-law, grandchild, grandparent, or stepparent) who are providing or receiving assistance because they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Leave for those listed, other than the employee and the employee's child, is limited to 160 hours in a 12 month look back period. Administration of Sick Leave The following procedures will be followed in administering the sick leave policy of the City: 107 After all accrued sick leave is used; vacation and/or compensatory time may be used, upon approval of the supervisor, to the extent the employee is entitled to such leave. Leave without pay may be granted by the City Administrator, at his discretion, after accrued sick leave has been exhausted. 2. Sick leave may be approved only for days when an employee would otherwise have been working for the city. 3. To receive credit for sick leave, an employee must communicate with his or her immediate supervisor following department procedures on reporting. Employees are responsible for keeping their supervisors advised of their illness status to remain eligible for sick leave unless they are hospitalized and cannot reasonably do so (see Attendance Policy). 4. After an absence, a physician's statement may be required on the employee's first day back to work, indicating the nature of the illness or medical condition and attesting to the employee's ability to return to work and safely perform the essential functions of the job with or without reasonable accommodation. 5. Any work restrictions must be stated clearly on the return -to -work form from the doctor. Employees who have been asked to provide such a statement may not be allowed to return to work until they comply with this provision. Sick leave may be denied for any employee required to provide a doctor's statement until such a statement is provided. 6. If the City feels an additional medial opinion is warranted, the Human Resource Manager will arrange for the appropriate medical evaluation. The City has the right to require employees to be evaluated by a physician of the city's choosing to determine the validity of a worker's compensation or sick leave claim, or to obtain information related to restrictions or an employee's ability to work. 7. Supervisor's may request documentation to substantiate an illness or appointment, regardless of duration, when an employee has a history of questionable or excessive absences. 8. Sick leave cannot be transferred from one employee to another. 9. Employees who make a false or otherwise fraudulent claim for sick leave will be subject to discipline up to and including termination. 10. Sick leave will not normally be approved after an employee gives notice that he or she will be terminating employment. The City Administrator must approve any exceptions to this policy. 108 11. If vacation has been approved and an employee is sick during their scheduled vacation time, vacation must be used and sick time cannot be taken. An exception will be made in cases where an employee is hospitalized during their scheduled vacation. 12. If an employee has been with the City at least 5 years a portion of unused sick hours will be paid into the MN Healthcare Savings Plan in the employee's name. (Additional information regarding the HCSP under "Severance" section.) Nothing in this policy shall restrict the employer from requiring an employee to provide a doctor certification for any sick leave requested or nor does this policy give permission for unlimited leave. 109 APPENDIX III ALTERNATIVE WORK ARRANGEMENT PROCEDURES Governing Policy: City of Monticello ALTERNATIVE WORK ARRANGMENTS POLICY Applies To: This policy applies to regular•full-time and regular part-time employees. Department Directors shall determine which positions are eligible for participate in the alternative work arrangement. Summary: Established procedures, roles, responsibilities, and conditions for when department directors may recommend, and the city administrator may approve Alternative Work Arrangements as defined in the policy. PURPOSE To establish a Citywide system under which employees are approved to have Alternative Work Arrangements (AWAs). The following procedures have been developed to support the AWA Policy and cover the following types of AWAs: A. Compressed Workweek B. Flextime C. Telework AWAs are not appropriate for all employees and no employee is entitled to or guaranteed the opportunity to enter into them. Discretion io grant or deny them is not appealable. ALTERNATIVE WORK ARRANGEMENT DEFINED Listed below are the three types of AWAs covered by the City of Monticello AWA Policy. A. Compressed Workweek: A 40 -hour workweek is completed in less than five (5) full workdays, or an 80 -hour work schedule is completed over a two-week period in less than ten (10) workdays. Examples of compressed workweeks include but are not limited to: 1. Working four 10 -hour days 2. Working 9 -hours for four days, and 4 -hours for 1 day 3. Working 9 -hours for 8 days and 8 -hours for 1 day with 1 day working 0 -hours (Note: this type of arrangement is not an option for non-exempt employees who are eligible for overtime payment) Flextime: A 40 -hour workweek is completed (for full-time employees) but there is flexibility in establishing daily start and end times. Days of the workweek may have varying start and end times, but the pattern should occur predictably over each workweek. Examples of flextime arrangements include but are not limited to: 110 1. Flexible Work Hours: Employees work 8 -hour days with start/end times varying from the standard City location schedule. Manager identifies core hours for the department/City. 2. Flexible Work Schedule: Employees do not work a standard 8 -hour day. Workdays vary from day to day but remain consistent over a standard pay period. Example shown below: Monday Tuesday Wednesday Thursday Friday 9 hours 9 hours 8 hours 7 hours 7 hours C. Telework: A formalized work arrangement that allows an employee to perform work on a regular, recurring basis at a telework location that is not the employee's permanent work location. Telework Definitions: Permanent/principal work location: The worksite to which an employee is permanently assigned, usually a City office. Telework: A formalized work arrangement that allows an employee to perform work on a regular, recurring basis at a telework location that is not the employee's permanent work location. Teleworker: An employee who has entered into a telework agreement with the City and works at a telework location on a recurring basis. Telework Location: An approved alternative worksite in which an employee is authorized to conduct telework. The telework location is an employee's home. Note: Employees will not be approved for more than one of the above AWAs. ELIGIBILITY AND APPROVALS Eligibility A. Eligibility for Compressed Workweek or Flextime Arrangements Management should consider the following before entering into an agreement that allows and employee to work a compressed workweek or flextime arrangement: 1. The needs of the department and organization as a whole 2. The impact the arrangement will have on customer service, departmental and City operations 3. The employee's duties and responsibilities 4. The impact on co-workers 5. Budgetary impact 111 6. Ability to support and/or supervise staff 7. The employee's current and past job performance. 8. Employment status under the Fair Labor Standards Act (FLSA) a) Exempt Employees: Standard work hours are a minimum of 80 hours per pay period with expectations of working additional hours as required to achieve expected job outcomes. Working a compressed workweek or flextime arrangement does not change those expectations. b) Non -Exempt Employees: Work schedules that will require the City to pay overtime under the FLSA should not be approved. For example, if an employee was approved to work 45 hours in Week 1 and 35 hours in Week 2, the City would be liable for five (5) hours of overtime pay in Week 1. Note: AWAs granted under this section will be evaluated for effectiveness at 6 months and annually thereafter and may be discontinued at any time at the discretion of the department director. Employees may also discontinue the AWA. B. Eligibility for Telework Arrangement Management should consider the following before entering into an agreement with an employee to telework: 1. Needs of the department and organization as a whole 2. Employee's duties and responsibilities 3. Ability to provide adequate supervision of the employee remotely 4. Overall costs and who is responsible for these costs. Note: the arrangement should be at least cost neutral for the employee and organization. 5. The effects of teleworking on customer service 6. The effects of teleworking on co-workers 7. The costs to be saved or incurred 8. The need or availability of tools and equipment including high-speed internet. 9. The existence of well-defined job objectives and output that can be assessed 10. The teleworker can be reached by coworkers and customers and be responsive to calls and other types of correspondence 11. A need for sensitive data that cannot be taken off-site; the ability or lack of ability to safeguard necessary data 12. Feasible method to accurately track and record time worked for payroll processing and FLSA / state law compliance 13. The employee's current and past job performance 14. The employee's communication skills 15. The employee's ability to manage priorities and work independently 16. Attendance history (excluding Family and Medical Leave Act (FMLA) absences, other statutorily -protected leaves, and Americans with Disabilities Act (ADA) accommodations) 112 17. The employee's ability to complete work projects with minimal direct oversight or supervision Request and Approval Process A. AWA Request and Approval Process- Employee An employee who wishes to request an AWA shall follow the process listed below: 1. Speak with their supervisor to determine if an AWA is possible and determine which type of AWA is the best fit for the individual and department. 2. Complete and submit and AWA Request form located on the EmployeeNet and submit the completed form to their supervisor for review. The supervisor will discuss the request with the department director and determine if the requested arrangement is possible. 3. If the agreement is supported by the supervisor and department director, it will be brought to the city administrator for review and final approval. 4. Upon receiving final approval and AWA agreement will be prepared by the supervisor for review and signatures. B. AWA Request and Approval Process- Department Approval When an employee requests an AWA, the department shall follow the process listed below: 1. Upon receipt of an AWA Request form, the supervisor shall discuss the request with the department director to determine if the employee's request should be approved based on the criteria outlined in this section. 2. If the supervisor and department director support the request the request should be brought to the city administrator for review and approval. 3. If the request is approved, the supervisor shall meet with the employee to establish the standards and expectations utilizing the AWA Agreement form. The supervisor should forward the AWA Agreement to the appropriate personnel for signatures. 4. Copies of the completed agreement shall be sent to the employee and maintained in the employee's personnel file and supervisory file. 5. The supervisor shall monitor compliance with the AWA Agreement form. 6. The supervisor shall review the arrangement at 6 months and annually thereafter, to assure performance expectations are being met and circumstances have not changed. The supervisor with approval from the department director has the right to terminate the agreement at any time. Appeal Rights An employee has no property right to and AWA and does not acquire such right by being provided the opportunity to work an AWA for any period of time. AWAs should not be 113 considered indefinite and shall be assessed on an annual basis at minimum. An employee cannot grieve the decision of management to grant, deny, or revoke an AWA. ROLES AND RESPONSIBILITIES Supervisory Responsibilities A. Compliance. Supervisors are responsible for complying with the AWA and all City and departmental policies and established procedures. B. Communication. The supervisor must work with the employee to develop an effective communication plan. The communication plan should ensure that the employee effectively manages their workload, and the AWA does not have a negative impact on the employee's managers, supervisors, co-workers, customers, or City's operations. C. Response Time. The supervisor should set expectations for acceptable response timeframes for external and internal customers and maintain regular communication with the employee. D. Work Schedules and Meetings. The supervisor should communicate planned meeting schedules in advance, if possible, to permit the employee to adjust their work schedules and/or work location accordingly. E. Feedback. Provide regular and appropriate feedback. F. Review of AWA. Review the employee's AWA at 6 months and at least annually thereafter. Employee Responsibilities- General A. Compliance. Comply with the AWA agreement and all City and departmental policies and established procedures. B. Communication. Have frequent, open communication with supervisors and co-workers. C. Work Schedules and Meetings. Employees must communicate any deviations from their approved AWA to their supervisor. Employees with working under approved AWAs must attend meetings and training in-person as required. D. Performance. Employees are responsible for maintaining satisfactory work performance. Declining or unsatisfactory work performance may result in termination of the telework agreement. Employee Responsibilities- Telework A. Personal Activities. Telework hours are regular work hours and may not be used as a substitute for personal activities, such as dependent care or errands. Just as with regular work hours, teleworkers are expected to follow City PTO/vacation policies and procedures to request time off to engage in non -work activities. B. Work Schedule/Meetings. Prior to entering into a telework agreement, the supervisor and teleworker must discuss the work schedule, including normal workday hours, breaks, and use of PTO/vacation. The work schedule must comply with the FLSA and City 114 policies and procedures. Any changes to the work schedule must be approved. Exempt employees must notify their supervisor if they will not be available. The supervisor must determine the number of days per week/payroll period that the employee will be permitted to telework. Supervisors may approve up to 2 days of telework per week. Unless excused by the supervisor, the teleworker must attend all assigned meetings, including those which would normally be held on a telework day. The supervisor will determine whether the teleworker's attendance at the meeting must be in-person, or if the teleworker may attend the meeting remotely from the telework location. Teleworkers may be required to come into the office on a telecommute day if there are unexpected absences causing a shortage of employees at the office. C. Location and Travel. Normal commute time between a telework location and the permanent work location is not work time. If occurring during the teleworker's normally scheduled work hours, travel time between the telework location and the permanent work location is considered work time. For example, if a teleworker begins work at the telework location at 8:00 a.m., and then travels to the permanent work location beginning at 10:00 a.m., travel time would be considered work time. Travel home from the permanent work location is not work time unless the teleworker continues to perform work activity from the telework location after returning from the permanent work location. Mileage between the Telework Location and the permanent work location shall be considered commuting mileage and is not subject to reimbursement. D. Communications. Teleworkers must be reachable by customers, co-workers, managers, and supervisors during agreed-upon hours. Teleworkers must notify assigned office staff and/or their supervisors if they leave their telework location during work hours, just as they would if they worked in the permanent work location. They must also notify the supervisor if they are not performing work due to PTO/vacation time and must follow the normal procedures for requesting time off. E. Supplies and Expenses. Supplies needed for the telework location will be obtained through the normal supply request procedures. A teleworker must seek prior approval from the supervisor for expenses that will be incurred. Approved expenses will be reimbursed in accordance with existing policies. The City may provide staff working remotely with appropriate internet access if a hotspot is available. The City will not reimburse the cost of internet or phone service. F. Telework Location is in the Home. The teleworker is responsible for establishing and maintaining a safe and adequate telework location in the home. The designated telework location may be subject to review and approval by the supervisor to ensure that it is conducive to performing work. The teleworker will be responsible for all costs related to modifications of the telework location including, but not limited to, remodeling or eletrical modifications. In-person business meetings may not be held in 115 the home telework location; meetings may be conducted in a public setting outside the home or via video conference, phone conference, or other electronic means. G. Privacy and Security. Teleworkers are responsible for protecting the privacy and confidentiality of data and information at their telework location. Teleworkers must ensure the security of data and information that is transported to and from their telework location. H. Insurance. Any insurance for City -owned equipment is the responsibility of the City. The City is not responsible for insuring the telework location. Teleworkers are responsible for purchasing personal insurance for employee -owned equipment and for the telework location, if desired. The City is not responsible for any loss or damage to any employee - owned equipment. Return of Property. Any City -owned property used specifically for telework purposes as well as documents and other information must be returned to the City upon termination of the telework agreement. J. Notice to Supervisor. Teleworkers are responsible for promptly notifying their supervisor of an equipment malfunction or failure of either City -owned or employee - owned equipment needed to do assigned work. If the malfunction prevents the teleworker from performing assigned tasks, the teleworker must notify the supervisor immediately. K. Inclement Weather. A teleworker who is scheduled to work at their telework location on a day with inclement weather is expected to work as normally scheduled. L. Closure of City Facility(ies). If a City facility is closed due to a natural or human -made emergency, any employee scheduled or able to telework is expected to work as normally scheduled. M. Taxes. Federal and state tax implications of teleworking and use of the home as a telework location are the responsibility of the teleworker. AWA AGREEMENTS An AWA Agreement must be executed prior to initiating an AWA. At minimum, the City's AWA Agreement will include the following: 1. Employee performance expectations and monitoring process 2. Work hours and schedule 3. Communication and availability 4. Employment conditions Also included for telework AWAs: 5. Work location 6. Equipment and supplies 7. Workers' compensation 8. Responsibility for work area and equipment 116 9. Data privacy and security 10. Expense reimbursement A. Signature The AWA Agreement must be signed by the City Administrator, Human Resources Manager, Department Director, Supervisor, and Employee prior to implementing the AWA. B. Cancellation The AWA can be changed or canceled by the City, at any time, with or without cause or notice. The employee can also cancel the AWA at any time. The employee must give sufficient advance notice to their supervisor. C. Changes to AWA Agreement Any changes to the AWA by the employee must be reviewed and approved by the supervisor. The supervisor has the discretion to approve or reject any proposed changes. D. Renewal of Agreement AWA Agreements cannot exceed more than one year. Agreements must be reviewed and may be renewed at management's sole discretion annually during the employee performance review period. The Telework Agreement also must be reviewed if any of the following occur: 1) a change in your job duties; 2) you or your supervisor change positions; 3) trial period expires; or (4) a change in any of the conditions of the AWA Agreement occurs. EQUIPMENT AND MATERIALS- TELEWORK City -Provided Equipment The City may provide, at their sole discretion, computer hardware equipment, software, and telephone service deemed necessary for the teleworker to perform assigned work at a telework location. The City must maintain a record of City -owned hardware, software, and other equipment located at the telework location. The City is responsible for installing, testing, maintaining, and repairing City -owned equipment and upgrades of software. Any equipment, hardware, and/or software the City furnishes to the teleworker remains the property of the City and is subject to the same business use restrictions as if the property was located on City premises. To ensure hardware and software security for City -owned equipment, all software used for teleworking must be approved by the City. City -owned software cannot be 117 installed on employee -owned hardware. Employee -owned software cannot be installed on City - owned hardware. Teleworkers must continue to comply with technology policies. Permanent Location Workspace The City will provide the teleworker with a workspace when the teleworker works at the permanent location. DATA AND SECURITY- TELEWORK Data Practices Act Teleworkers must follow all applicable provisions of the Minnesota Government Data Practices Act ("MGDPA") and City data privacy policies when performing work at the telework location. The teleworker and supervisor must discuss the type and form of data which will be taken to and from the telework location and must agree on the security and transfer process necessary to meet the needs of the City, to protect the security of the data, and to comply with the MGDPA. Data Requests and Retention Data created and maintained during a telework arrangement generated for the purpose of conducting City business is subject to the MGDPA, regardless of whether the telework is performed using City -owned or employee -owned equipment. This means the teleworker is responsible for following proper retention procedures, such data remains the property of the City, and the teleworker must return all such data to the City upon request of the City or upon the teleworker's separation from employment. TELEWORK SITE- TELEWORK The telework location is considered an extension of the City during the agreed upon working hours. The designated telework location must accommodate any equipment to be used in work performed and the teleworker must protect the workspace from hazards and dangers that could affect the teleworker or the equipment. The City may, at its discretion, send a representative to visit the telework location, with advanced notice, to ensure that the equipment and work area are safe and free from hazards. The telework location must accommodate any equipment to be used in work performed and the teleworker must protect the telework location from hazards and dangers that could affect the teleworker or the equipment. The teleworker is responsible for taking appropriate steps to minimize damage to City -owned property at the telework location. The City does not assume responsibility for injury or property damage to third parties that may occur at the telework location. Business meetings may not be held in a teleworker's home. 118 Employees are covered by Workers' Compensation laws when acting in the course and scope of employment while in telework status. Any injury that occurs within the course and scope of employment must be reported to the supervisor immediately, using the City's standard workplace injury reporting process. The employee's designated telework location is considered an extension of City workspace only during scheduled teleworking hours for purposes of workers' compensation. ADA ACCOMODATIONS AND MEDICAL RESTRICTIONS The approval process outlined in these procedures do not apply to requests for an AWA as an accommodation under the Americans with Disabilities Act (ADA) or for temporary medial restrictions. ADA accommodation requests or requests or requests related to medical restrictions will be reviewed by the Human Resources Department. 119 APPENDIX IV SEVERANCE PAY POLICY FOR EMPLOYEES ON VACATION AND SICK PAY PROGRAM Governing Policy: City of Monticello SEVERANCE PAY POLICY Applies To: This policy applies to employees hired prior to 12/31/90 who have opted out of participating in the PTO program when first eligible. Summary: Established policies and procedures related to the payout of earned vacation and sick time. Employees on Vacation/Sick Plans (hired prior to 12/31/1990) Severance pay includes accumulated vacation and eligible sick leave hours under the provisions cited below. City employees who resign or leave voluntarily and in good standing are eligible for severance pay. City employees are eligible for the cash equivalent of 100% of their accrued vacation. 3. Sick leave as severance (see Healthcare Savings Plan below) will be granted only to employees who give proper advance notice in accordance with the Resignation Policy before leaving City service, except in the case of death. A deceased employee's severance benefits shall be paid to the employee's spouse, estate or beneficiaries as defined under Healthcare Savings Plan (HCSP) guidelines and MN Law. 4. Employees will be paid 100% of their compensatory time balance upon termination regardless of standing. Healthcare Savings Plan 1. Employees who have an accumulated balance of more than 800 sick hours at the time of termination or retirement will be allowed to receive full credit for any hours over 800 at the current hourly rate of pay as a severance benefit paid into the city's health care savings plant. Any remaining hours under 800 will be paid in the health care savings plan as described below. Such payment shall be sent to the city's health care savings plan provider in the employee's name. Eligible employees hired prior to 12/31/1990 leaving city service after five (5) years of employment and before ten (10) years of employment with the city shall have payment made to the health care savings plan for unused sick leave at the time their final paycheck is issued. Such payment shall be based on % of the employee's unused sick leave multiplied by the hourly rate at the time of giving notice. Such payment shall be sent to the city's health care savings plan provider in the employee's name. 120 3. After the completion of ten (10) years of employment, eligible employees leaving city service shall have payment made to the health care savings plan provider for unused sick leave at the time their final paycheck is issued. Such payment shall be based on of the employee's unused sick leave multiplied by the hourly rate at the time of giving notice. Such payment shall be sent to the city's health care savings plan provider in the employee's name. 4. Nothing in this section is intended to supersede any provisions of contract language contained in any labor agreement. 121 City Council Agenda: 12/12/2022 2L. Consideration of approving an increase to the safety boot allowance for non-union employees beginning January 2023. Prepared by: Meeting Date: ® Consent Agenda Item Human Resources Manager 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director City Administrator ACTION REQUESTED Motion to approve increasing the safety boot allowance for non-union employees beginning January 2023. REFERENCE AND BACKGROUND Per Occupational Safety and Health Administration (OSHA) regulations, the City of Monticello is required to provide safety related equipment and clothing to its employees. The City currently reimburses non-union employees (building inspectors, public works and parks superintendents, engineering staff, park and recreation director, and seasonal employees) up to $90/year or $180 every two years for the purchase of safety boots. Based on the reimbursement request history and increased cost of boots, staff proposes increasing the allowance to $100/year or $200 every two years. The recommended reimbursement amount is lower than the union's negotiated reimbursement rate ($200/$400), but safety boots are required on a limited basis for the groups noted above and staff believes the proposed rates are reasonable and fair. Budget Impact: Minimal. The proposed 2023 budget already includes funding for the reimbursement. II. Staff Workload Impact: Minimal. Human Resources will update the Safety Manual to note the increased amount and communicate the change to impacted staff. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommends increasing the non-union boot reimbursement to $100/year or $200 every two years beginning in 2023. SUPPORTING DATA • N/A City Council Agenda: 12/12/2022 2M. Consideration of approving a contract with Silver Creek Township for 2023-2024 fire protection services Prepared by: Meeting Date: ® Consent Agenda Item Finance Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Fire Chief, Assistant Fire Chief City Administrator ACTION REQUESTED Motion to approve a contract with Silver Creek Township for 2023-2024 fire protection services. REFERENCE AND BACKGROUND The Monticello Fire Department originally operated as a Joint Fire Board with Monticello Township. In 2005 the City continued operating fire protection services internally and contracted out those services to area townships. The Joint Fire Board/City of Monticello has provided fire services to Silver Creek Township for as far back as records show, but a formal agreement was first established in 1969. Charges were originally based on standby coverage and hourly fees for actively fighting fires. The fee was changed to a per parcel rate in 1989; however, only parcels with dwellings were charged under the agreements through the current contract ending on December 31, 2022. The City's Finance Director and Fire Chief proposed a contract extension for five additional years (2023 — 2027) to the Silver Creek Township Board, with parcels billed being phased in over the five-year term to include all parcels, not just those with dwellings. Alternatively, when the City's Finance Director met with Mike Helman, the fire representative on the Silver Creek Township Board, on Monday, November 7 to discuss the proposed changes, Mr. Helman indicated there was interest to transition from the current contract to one more in line with a standard fire services contract jointly created by the Minnesota Association of Townships (MAT) and the League of Minnesota Cities (LMC). The MAT/LMC contract is what the Township uses for its contract with the City of Maple Lake for the portion of the Township not covered by Monticello's Fire Department. To allow for additional review and discussion of the new contract format, a two-year extension of the current contract was proposed in the meantime. The full Silver Creek Township Board will meet on Tuesday, December 13 to discuss the proposal to move forward under the terms offered in the supporting data of this report. City Council Agenda: 12/12/2022 Budget Impact: Using the 2022 count of parcels with dwellings, the estimated revenue under the proposed contract is $42,908 for 2023. However, the amount will fluctuate based on the actual number of parcels with dwellings. II. Staff Impact: Over the past three years, the Monticello Fire Department has responded to an average of 26 calls per year to Silver Creek Township. Fire Department personnel also perform periodic drills and maintenance for such calls. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approving a contract with Silver Creek Township for 2023-2024 fire protection services. SUPPORTING DATA • Proposed Fire Protection Agreement with Silver Creek Township FIRE PROTECTION AGREEMENT This AGREEMENT between the City of Monticello, MN, hereafter referred to as the CITY, and Township of Silver Creek, Minnesota, hereafter referred to whether in whole or in part as the TOWNSHIP, both agree as follows: ARTICLE I The CITY agrees to furnish fire service and fire protection to all properties subject to the terms of this agreement, within the TOWNSHIP area, said area being set forth in EXHIBIT A, attached hereto. ARTICLE II The CITY will make a reasonable effort to attend all fires within the TOWNSHIP area upon notification of such fire or fires, and under the direction of the CITY Fire Chief, subject to the following terms and conditions: A. Road and weather conditions must be such that the fire run can be made with reasonable safety to the firefighters and equipment of the CITY. The decision of the fire chief or other officer in charge of the fire department at the time that the fire run cannot be made with reasonable safety to firefighters and equipment shall be final. B. No Guarantee. The parties understand and agree CITY will endeavor to reasonably provide the services indicated above given the circumstances, but CITY makes no guarantees that the services it actually provides in a given situation will meet any particular criteria or standard. The CITY and it officers, employees and volunteers shall not be liable to the TOWNSHIP or any other person for failure to furnish assistance under this agreement or for recalling assistance. ARTICLE III The CITY further agrees: A. To keep and maintain in good order at its own expense the necessary equipment and fire apparatus for fire service and fire protection within the town area so serviced. B. To provide sufficient personnel in its fire department to operate fire equipment. C. To submit a summary of fire calls within its jurisdiction to the TOWNSHIP on a quarterly basis. ARTICLE IV The TOWNSHIP agrees: A. To pay an annual fee of $68.00 in 2023 and $75.00 in 2024 for each tax identification parcel on which a dwelling is located as determined by the Wright County Assessor's and/or Wright County Auditor's office for such years as included in this agreement. These fees shall include all standby charges and fire call costs. The total annual fee for the first year of this contract is estimated to be $42,908.00 Fire Agreement 2023-2024 based on an estimated 631 parcels. The annual fee shall be adjusted in subsequent years to reflect actual number of parcels on which a dwelling is located within the coverage area at the same billing rate per parcel. B. To pay charges within 30 days of billing by the CITY on a bi-annual basis. C. To comply with the false alarm ordinance of the CITY. Any false alarm call to an individual or business that, in the opinion of the CITY Fire Chief, was the result of a defective or malfunctioning alarm system will receive a written notice outlining this policy. All false alarm calls will be charged per the city's fee schedule at the time of the false alarm call. D. Any false alarm charge billed directly to an individual or business by the CITY under this agreement, which remains unpaid by December 31st of each year, shall become the responsibility of the TOWNSHIP for reimbursement to the CITY. All payments must be made in accordance with this schedule to render this agreement effective for each calendar year of the contract. /_1121101��/ In case an emergency arises within the CITY while equipment and personnel of the fire department are engaged in fighting a fire within the TOWNSHIP area, calls shall be answered in the order of their receipt unless the fire chief or other officer in charge of the fire department at the time otherwise directs. In responding to fire calls within the TOWNSHIP area, the fire chief or other officer in charge shall dispatch only such personnel and equipment as in his or her opinion can be safely spared from the CITY. ARTICLE VI In cases where the CITY receives a notification of an emergency other than a fire, and its assistance is requested in the area defined in Exhibit A of this contract, it shall respond to such emergency in the same manner as a fire as outlined in this contract. Charges for such service shall be as outlined in ARTICLE IV. ARTICLE VII The TOWNSHIP agrees to make a fire protection tax levy or otherwise to provide funds each year in an amount sufficient to pay the CITY the compensation agreed upon. ARTICLE VIII The CITY agrees to hold harmless, defend and indemnify the TOWNSHIP against any claims brought or actions filed against the TOWNSHIP or any officer, employee, or volunteer of the TOWNSHIP for injury to, death of, or damage to the property of any third person or persons, arising from CITY's performance under this Agreement for services. Under no circumstances, however, shall the CITY be required to pay on behalf of itself and the TOWNSHIP, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the TOWNSHIP and the CITY may not be added together to determine the maximum amount of liability for the CITY. The intent of this subdivision is to impose on the CITY a limited duty to defend and indemnify the TOWNSHIP for claims arising out Fire Agreement 2023-2024 of the performance of this Agreement subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. The CITY will carry workers' compensation coverage as required by law, and further will carry liability insurance for its fire services, providing for liability limits equal to or greater than the maximum liability applicable to municipalities pursuant to Minnesota Statutes §466.04, Subd. 1, as amended. The TOWNSHIP shall be named as an additional insured on such liability policies. ARTICLE IX A. The CITY shall bill the owner or driver of any vehicle that was responded to by the Fire Department in the City or the TOWNSHIP for the cost of such emergency response. Any moneythe CITY receives from such billings shall be credited to the Fire Department budget, except for such monies as the CITY is obligated to pay to mutual aid responding fire departments. The TOWNSHIP shall enact an emergency response fee ordinance that will allow the TOWNSHIP to certify to the County Auditor any unpaid emergency service charges for collection with property taxes wherever the recipient of such services owns real estate. Any such funds collected by the TOWNSHIP as a result of emergency responses to vehicles in the TOWNSHIP shall be forwarded to the CITY upon collection by the TOWNSHIP, provided that the TOWNSHIP may first deduct any out-of-pocket costs of collection incurred by the TOWNSHIP. B. The TOWNSHIP may, in its sole discretion, impose an emergency service charge on all non - vehicle emergency responses occurring within the TOWNSHIP. CITY shall have no right to, or interest in, any non -vehicle emergency responses service fees imposed by TOWNSHIP. As part of the services provided by CITY under this Agreement, CITY agrees, upon request of the TOWNSHIP, to provide the TOWNSHIP with the information necessary to bill such recipients of fire or emergency services within the TOWNSHIP, provided the CITY is reasonably able to acquire such information. Such information shall include the name and address of the party(ies) to whom the services were provided, the date and location the services were provided, and the nature of the services provided. C. No amounts collected under A or B of this provision shall reduce the annual per parcel fee charged in Article IV (a) or the fees charged in Article IV (c). ARTIC'I F X It is understood and agreed that TOWNSHIP shall have no responsibility whatsoever toward the firefighters or other emergency personnel including any employment related issues such as training, supervision, performance reviews, discipline, compensation, benefits, insurance coverages, compliance with any employment related federal, state, and local laws and roles such as OSHA, ERISA, RLSA, FMLA, or any other employment related issues. All such issues shall be the responsibility of the CITY. /e1121[a4W71 Fire Agreement 2023-2024 This AGREEMENT shall be in force for a term of two (2) years beginning on January 1, 2023, and ending on the 31st day of December, 2024. This contract may be terminated upon a six-month notice by either party. CITY OF MONTICELLO TOWNSHIP OF SILVER CREEK Attest: Mayor Attest: Chairman City Administrator Clerk Date: Date: Fire Agreement 2023-2024 EXHIBIT A- SILVER CREEK TOWNSHIP This EXHIBIT is a part of the attached FIRE PROTECTION AGREEMENT, and its purpose is to designate the area covered under this AGREEMENT and referred to herein as the TOWNSHIP area. Therefore, the TOWNSHIP area in which protection for fires is agreed to involves the following sections, including platted areas, of the TOWNSHIP herein. Township 121N, Range 26W All of Sections 1, 2, 11, 12, 13 Section 14, except Southwest Quarter Township 122N, Range 26W All of Sections 9, 14, 15, 16, 22, 23, 24, 25, 26, 27, 34, 35, 36 North half of Section 20 Section 21, except Southwest Quarter Southeast Quarter of Southeast Quarter of Section 33 Total Number of Parcels with Dwellings as of 2022 billing: 631 Fire Agreement 2023-2024 City Council Agenda: 12/12/2022 2N. Consideration of approving an upgrade to the City's Springbrook software for a one- time implementation fee of $15.750, an annual software license fee of $54.628, and an annual online payment service fee of $1,371 for a total of $71,749 in 2023 Prepared by: Meeting Date: ® Consent Agenda Item Finance Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Manager City Administrator Motion to approve an upgrade to Springbrook software for a one-time implementation fee of $15,750, an annual software license fee of $54,628, and an annual online payment service fee of $1,371 for a total of $71,749 in 2023. REFERENCE AND BACKGROUND The City uses Springbrook software as the finance department's enterprise resource planning (ERP) system for numerous tasks, including: • Processing accounts payable (AP) invoices and filing annual 1099 forms • Billing miscellaneous accounts receivable (AR) invoices (e.g., animal control) • Tracking cleared checks for the monthly bank reconciliation • Processing cash receipts for various fees along with utility billing and miscellaneous AR receipts Processing automated clearing house (ACH) transactions electronically rather than by check Recording and tracking the city's capital asset investments including purchases, disposals, and annual depreciation expense • Tracking all accounts in the city's chart of accounts (or general ledger) and adjusting as necessary through journal entries • Processing bi-weekly payroll, filing quarterly IRS and State reports and annual W2 and 1095 reporting, and maintaining employee payroll records • Adjusting pay scales for COLA • Tracking all cash receipt and AP invoice activity of the various city projects, including planning and development escrows • Billing all water, sewer, stormwater, and garbage/recycling charges and reporting as necessary to the State and other regulatory agencies City Council Agenda: 12/12/2022 Version 7.16 of the software was implemented in 2008 with a go -live date of 1/1/2009. Springbrook has updated its software several times since then, but the City has not updated our program. However, running the older version limits the software capabilities. While other City software programs can export data for automated workflows, version 7.16 of Springbrook is limited in its functionality to import the files. In addition, Springbrook is no longer allowing any additional customization to this older version and stopped supplying service packs to fix processing glitches earlier this year. The newest version of the Springbrook software is Cirrus, which is an updated interface where all data is hosted in the cloud. Therefore, upgrading will allow less storage on the City's server and will create easier access when staff are working offsite. While formulating the draft 2023 budget, staff obtained a quote for the costs to upgrade and the new annual maintenance fee. The one-time professional services costs for migrating the data to the cloud and updating to the Cirrus interface is $15,750. The new annual product pricing will be $54,628, which is an increase of $20,158 from the 2022 Springbrook fee. Please note the annual product pricing is adjusted every year. While the increase in annual cost is significant, the upgrade will allow for automation in several of the finance department's processes and reduce redundancies with other programs. For example, the city currently manually prints reports from the Community Center's CSI software, hard key the revenue categories into a spreadsheet, and manually enter a cash receipt from the spreadsheet into Springbrook. With the upgrade, an export file from CSI can be imported into Springbrook to record each day's receipt. Budget Impact: A total of $71,749 is included in the draft 2023 IT Fund budget for the Springbrook software package, which includes the one-time $15,750 charge for implementation, $54,628 for the annual software subscription, and $1,371 for use of Springbrook's CivicPay website to take online credit and debit card payments. The $1,371 fee is the same rate as 2022. II. Staff Impact: Upgrading to the newest software version will provide streamlined staff processes with increased automation and decreased manual data entry. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approving an upgrade to the City's Springbrook software package. The enterprise resource planning system is a vital program to the City's financial operations, and access to updated technology will ensure both system stability and added efficiencies. SUPPORTING DATA • Springbrook Cirrus Cloud Proposal Order Form: Q-01497-1 Date: 5/12/2022, 8:50 AM Expires On: 12/31/2022 Phone: (866) 777-0069 Email: info@sprbrk.com Ship To: Sarah Rathlisberger Monticello, MN - City of 505 Walnut Street, Suite 41 Monticello, Minnesota 55362 United States sarah.rathlisberger@ci.monticello.mn.us Springbrook Bill To: Sarah Rathlisberger Monticello, MN - City of 505 Walnut Street, Suite 41 Monticello, Minnesota 55362 United States sarah.rathlisberger@ci.monticello.mn.us Account Manager E-mail Phone Number Payment Terms Tom Hamm tom.hamm@sprbrk.com (503) 436-5131 Net 30 ProductAnnual PRODUCT RATE QTY DISC (%) NET PRICE Postal Link/Certification Subscription USD 3,500.00 1 0.000 USD 3,500.00 Utility Billing Subscription USD 13,700.00 1 21.898 USD 10,700.00 Fixed Assets Subscription USD 4,390.00 1 0.000 USD 4,390.00 Project Management Subscription USD 4,500.00 1 0.000 USD 4,500.00 Finance Suite Subscription USD 17,500.00 1 0.000 USD 17,500.00 Employee Self Services Subscription USD 3,338.00 1 0.000 USD 3,338.00 Human Resources Management Subscription USD 4,950.00 1 35.354 USD 3,200.00 Payroll Subscription USD 7,500.00 1 0.000 USD 7,500.00 Annual Product Pricing Total: USD 54,628.00 PRODUCT DESCRIPTION RATEI QTYJ DISC % NET PRICE Fixed Fee Professional Fixed Fee Professional Services USD 15,750.00 1 0.000 USD 15,750.00 Services Fixed Fee Professional Services Total: USD 15,750.00 Grand Total: USD 70,378.00 * excludes applicable sales tax Page 1 of 4 Order Details Customer Name: Monticello, MN - City of Customer Contact: Sarah Rathlisberger Governing Agreement(s): This Order Form is governed by the applicable terms found at: MSA: https://sprbrk.com/v/sprbrk-saas-terms MLA: https://sprbrk.com/v/sprbrk-onpremise-terms Professional Services: https:Hsprbrk.app.box.com/v/sprbrk-svcs-terms Term(s): 3 Years Order Terms In the event of an inconsistency between this Order Form, any governing agreement, purchase order, or invoice, the Order Form shall govern as it pertains to this transaction. • This Order Form shall become effective as of the last date of signature (the "Effective Date"). • Order Start Date: Software Licenses, Subscriptions, Maintenance, and Hosting commence upon the earlier of a) date of delivery* or log -in to hosted software to Customer; or b) 60 days after Order Form Effective Date. • Subscriptions, Maintenance, Hosting, and Support ("Recurring Services") continue from the Order Start Date through the term listed in this Order Form (or if not listed, one (1) year). • Orders for Recurring Services auto -renew unless the Customer or Springbrook provides a written notice of non -renewal at least sixty (60) days before the end of the Order Term. • Subscription Service fees and any Recurring Services will be subject to an automatic annual increase by not more than seven percent (7%) of the prior year's Subscription Service fees ("Standard Annual Price Increase"). • Any Software Licenses or Hardware are one-time non-refundable purchases. • CivicPay Online Subscription fee and CivicPay IVR Subscription fee are subject to increase at per account rate, based on actual accounts. • CivicPay IVR Message Block Subscriptions expire upon the earlier exhaustion of the Message Block or twelve (12) months from the Order Start Date. Upon expiration, Message Blocks automatically renew. * The date of delivery of software to the Customer is the date the software is made available to the Customer, either by delivery of software or delivery of first log -in to a hosted environment, which may be either a test or production environment. This date of delivery is frequently earlier than the dates professional services are completed, the Customer completes user acceptance testing, the Customer distributes additional logins to end-users, and the Customer go -live in a production environment. Page 2 of 4 Invoice Timing and Delivery Invoices are delivered electronically via e-mail to the billing contact on file for the Customer. Customer invoices are issued for the full amount of software and services purchased as follows: Products Ordered *Estimated Professional Services: Fixed Fee Professional Services Transaction Fees: Hardware: Software Licenses, Subscriptions, Maintenance, and Hosting (New): Software Licenses, Subscriptions, Maintenance, and Hosting (Renewal): Invoice Timing Monthly, in arrears for services in the prior month unless specified in Special Terms. The Effective Date of this Order Form unless specified in Special Terms. Monthly, in arrears for transactions in the prior month. Upon the Effective Date of this Order Form. Annually in advance upon Order Start Date. Sixty (60) days in advance of the Order Start Date. * Professional Services pricing is based on expected hours using Springbrook's standard implementation methodology. Actual hours and billings may vary from this estimate. Please note that only when project costs exceed $5,000 of this estimate, a signed change order will be required to continue work. Changes under $5,000 will continue to be delivered and billed accordingly. Special Order Terms Special Order Terms (if any): Customer is maintaining CivicPay products. Page 3 of 4 By signing, both parties agree to the terms and conditions set forth in this agreement. * If the Customer requires a PO number on invoices, the Customer must provide Springbrook with the PO number and a copy of the PO prior to invoice issuance. If a PO number is not provided prior to the invoice issuance date, invoices issued on this Order Form will be valid without a PO reference. Springbrook Holding Company, LLC Monticello, MN - City of Signature: Name (Print): Signature: Name (Print): Title: Title: Date: Date: Page 4 of 4 Springbrook v7 to Cloud Migration Statement of Work Following is a description of the project scope for a v7 premise upgrade of Springbrook Software to Springbrook's Enterprise Cloud solution. Any work or deliverables not explicitly stated below should be considered out of scope for the purposes of this agreement. The process for migrating from a v7 premise installation of Springbrook to Springbrook's Enterprise Cloud solution consists of the following major phases: 1. Performing a test migration. During this phase, Springbrook staff will work directly with your IT or other staff to get a current copy of the existing Springbrook database and complete an initial conversion/upgrade of the database and load it to your Cloud database for review. Only one (1) conversion/test migration will be performed as part of this project.* 2. Complete configuration of Springbrook Cloud. During this phase, a Springbrook Professional Services Consultant will work with staff to complete configuration of the Cloud system, including configuring imports, exports, and check/bill prints to ensure the Cloud system works similarly to the existing premise version. Any request to change functionality from how things work in the premise version are generally considered out of scope for the purposes of this project — this includes, but is not limited to, setting up new users or modifying permission for existing users, configuring additional imports/exports for new banks, third -party bill printers, third -party AMI providers, changing the formats of existing check prints, etc.* 3. Complete enhancement overview session. During this phase, a Springbrook Professional Services Consultant will provide one (1) overview session to your key staff of differences between Springbrook Cloud and your current v7 software. The focus of this single session is generally on understanding the differences between the two versions and does not include training/re-training in the software.* 4. Perform final data migration. During this phase, we'll repeat the test migration, but this will be the last and final data migration to the Springbrook Cloud solution. Once Springbrook staff have obtained a copy of the current v7 database, staff will be unable to use the local version of Springbrook until the Cloud solution is live. In most cases, this downtime will span 2-3 business days (with the potential to extend up to 5 business days). Read-only access to the local v7 version of Springbrook will be available while the final Cloud migration is performed. Please note that integrated systems that rely on Springbrook data, including our CivicPay and Employee Self Service systems, will be unavailable during the final migration as well. 5. Go live with Springbrook Cloud. Once the final data migration has occurred and the Cloud system has been verified by Springbrook staff, it will be made available to your staff to begin live processing. A Springbrook Professional Services consultant will be available during the first week to field phone calls and emails regarding questions or issues discovered. Following the first week of go live, additional assistance with using Springbrook Cloud should be directed to Springbrook Technical Support resources.* *If additional services are requested, a separate agreement will be required to govern the terms and cost for that additional out of scope work. City Council Agenda: 12/12/2022 20. Consideration of approving mileage allowance agreements with the Public Works Director/City Engineer and Information Technology (IT) Technician Prepared by: Meeting Date: ® Consent Agenda Item Finance Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Human Resources Manager ACTION REQUESTED Motion to approve mileage allowance agreements with the Public Works Director/City Engineer and IT Technician. REFERENCE AND BACKGROUND City -owned vehicles are provided to staff when it's necessary to complete job tasks (for example, a Streets maintenance worker) and/or to provide assurance to the public that certain individuals are legitimately representing the City on official business (for example, a building inspector). The City's shop mechanic is responsible for the maintenance and upkeep of these vehicles. During 2023 budget discussions, the concept of a mileage allowance was discussed to save money on vehicles that are simply used as modes of transportation. While staff who use their personal vehicle for work purposes can submit for reimbursement at the prevailing IRS mileage reimbursement rate, frequent and short trips can be hard for the employee to track administratively. Two such positions were identified: The Public Works Director/City Engineer and IT Technician. The Public Works Director/City Engineer currently uses a 2008 Ford Focus for trips between city facilities, to project sites, and to various regional meetings. In lieu of purchasing a new City vehicle to replace the Focus, staff recommend use of a personal vehicle with a mileage allowance. Based on mileage in the vehicles repair log, the current IRS reimbursement rate, and current federal tax brackets, a monthly allowance of $250 is recommended. The IT Technician position was created in 2021, and a vehicle for the employee was never provided. However, normal job functions require short trips between City facilities, which would require a significant amount of time to track and reimburse miles driven. Because there is no current mileage data, the IT Technician tracked mileage for one week, which was then extrapolated to an annual amount and broken down into average monthly mileage. This data, City Council Agenda: 12/12/2022 along with the current IRS reimbursement rate and current federal tax brackets support a $50 monthly mileage allowance. Since the allowance is not tied to documented actual miles driven, it is a taxable benefit that will be paid through the employee's regular payroll payments. The IRS typically adjusts its mileage rate each calendar year, so the monthly allowances will be reviewed annually to ensure updated information is used for the calculation. Budget Impact: $3,000 in the Engineering department of the General Fund, and $600 in the IT Fund. II. Staff Impact: Minimal staff time to set up the allowance in the payroll system, and decreased time spent by the shop mechanic on vehicle upkeep. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approving mileage allowance agreements with the Public Works Director/City Engineer and IT Technician to facilitate travel for their positions without the cost of purchasing a vehicle. SUPPORTING DATA • Draft Mileage Allowance Agreement CITY OF Monthly Allowance Agreement Employee: Click or tap here to enter text. Position: Click or tap here to enter text. The City of Monticello agrees to pay to the Employee, during the term of this Agreement and in addition to other salary and benefits herein provided, the sum of $ per month in lieu of requesting mileage reimbursement for business-related travel of Employee's personal vehicle. Under state law, a city may pay a mileage allowance or a monthly or other periodic allowance, but not both. By signing this agreement, the employee acknowledges this requirement and agrees not to submit claims for mileage reimbursement for business use of their personal vehicle. The allowance shall be subject to all required state and federal withholding and any required documentation or record keeping. The monthly allowance shall be paid with the first pay period each month or on another schedule as determined by the Finance Director. The monthly allowance shall be calculated based on the estimated mileage driven, IRS standard mileage reimbursement rate, and reasonable tax bracket assumptions. Additionally, the allowance shall be adjusted periodically, but no less than once annually, to reflect any changes in assumptions including miles driven, the updated IRS reimbursement rate, and adjustments to the IRS tax brackets. The Employee shall be responsible for paying for liability, property damage, and comprehensive insurance coverage upon any vehicle used for business purposes and shall further be responsible for gas, oil and all expenses related to the purchase, operation, maintenance, repair, and regular replacement of said vehicle or vehicles. Employee's Signature Supervisor's Signature Date: Date: City Administrator's Signature Date: City Council Agenda: 12/12/2022 2P. Consideration of adopting Resolution 2022-135 approving the allocation of Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act (ARPA) Funds to certain uses Prepared by: Meeting Date: ® Consent Agenda Item Finance Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Manager City Administrator Motion to adopt Resolution 2022-135 approving the Allocation of Coronavirus Local Fiscal Recovery Fund Established Under the American Rescue Plan Act (ARPA) Funds to Certain Uses. PRIOR COUNCIL ACTION June 28, 2021: Approved Resolution 2021-41 Accepting the Coronavirus Local Fiscal Recovery Fund Established Under the American Rescue Plan Act. December 13, 2021: Approved Resolution 2021-109 Allocation of Coronavirus Local Fiscal Recovery Fund Established Under the American Rescue Plan Act (ARPA) Funds to Certain Uses. REFERENCE AND BACKGROUND The American Rescue Plan Act of 2021 (ARPA) was signed into law on March 11, 2021 and provided the City with $1,510,717.64 in funding. The first half of this total allocation, $755,358.82, was received in 2021, and the remaining half of $755,358.82 was received in 2022. Per the United States Treasury, eligible uses of CLFRF funding must fall into one of the following four categories: 1. Response to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19) or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; 2. Response to workers performing essential work during the COVID— 19 public health emergency by providing premium pay to eligible workers of the State, territory, or Tribal/local government that are performing such essential work, or by providing grants to eligible employers that have eligible workers who perform essential work; City Council Agenda: 12/12/2022 3. For the provision of government services to the extent of the reduction in revenue of such State, territory, or Tribal / local government due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year of the State, territory, or Tribal government prior to the emergency; or 4. To make necessary investments in water, sewer, or broadband infrastructure. The Monticello Community Center was significantly affected by the Coronavirus pandemic. The facility was forced to close twice in 2020, and much of the time it was open, mask requirements and capacity limitations kept patrons to a minimum. The absence of social gatherings and in- person professional meetings also contributed to the revenue loss. Staff limited expenditures where allowable, but the facility has significant fixed costs. While ARPA funds cannot be used to build up fund balances, using ARPA funds for the provision of services, before using any revenue generated by the MCC, is allowed under category C above. Of the total $1,510,717.64, $715,000 was used in 2021 for community center operations. An additional $385,717.65 is proposed for use of community center operations in 2022, with the remaining $400,000 included in the draft 2023 budget. Budget Impact: $385,717.65 of revenue in the Community Center Fund. II. Staff Impact: None. Staff will continue to focus on increasing revenues and limiting expenditures in the Community Center Fund so reliance on ARPA funding is minimized. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommends adoption of Resolution 2022-135. The use aligns with the intended purpose of the federal funding as well as the City's greatest need in the aftermath of the pandemic. SUPPORTING DATA • Draft Resolution 2022-135 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-135 ALLOCATION OF CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT FUNDS TO CERTAIN USES WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA") which included $65 billion in recovery funds for cities across the country, WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses; and, WHEREAS, city revenues, businesses and nonprofits in the city have faced economic impacts due to the Pandemic; and, WHEREAS, the City of Monticello has been awarded $1,462,814.50 in ARPA Funding allocation along with an additional redistribution of $47,903.14 for a total of $1,510,717.64; and, WHEREAS, the Finance Director as Chief Financial Officer of Monticello signed the Coronavirus State and Local Fiscal Recovery Funds Terms and Conditions Form and the Assurances of Compliance with Title VI of the Civil Rights Act of 1964 Form from the U.S. Department of Treasury on 6/16/2021 in order to receive the funds; and, WHEREAS, the United States Department of Treasury has adopted guidance regarding the use of ARPA funds; and, WHEREAS, the City, in response to the Pandemic, has had expenditures consistent with the Department of Treasury's ARPA guidance. NOW, THEREFORE, BE IT RESOLVED that the Monticello City Council designates $385,717.65 of ARPA funds, under the allowable use of revenue replacement, shall be allocated for the provision of services at the Monticello Community Center in the fiscal year 2022. Approved by the City Council of Monticello, Minnesota this 12th day of December, 2022. Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 12/12/2022 2Q. Consideration of adopting Resolution 2022-136 authorizing submission of a Transportation Alternatives grant application for CSAH 39 Trail- Bertram Connection Phase 1 and adopting Resolution 2022-137 authorizing maintenance of constructed improvements Prepared by: Meeting Date: ® Consent Agenda Item Project Engineer 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Finance Director ACTION REQUESTED Motion to adopt Resolution 2022-136 authorizing submission of a Transportation Alternatives grant application and Resolution 2022-137 authorizing maintenance of constructed improvements. REFERENCE AND BACKGROUND As part of continued efforts to improve pedestrian access to our residents, the City Council is asked to approve submission of an application to the MNDOT Transportation Alternatives (TA) grant program on behalf of the City. The TA grant is solicited by MNDOT using federal money and is designed to assist local governments in completing a variety of transportation alternatives, including Safe Routes to School projects. The proposed grant application would facilitate the construction of a 10' wide paved trail along CSAH 39 from Elm Street to Chelsea Road. The proposed project would provide a trail connection from the east side of downtown to the Bertram entrance located at the Chelsea Road lift station. The East 1000' of the proposed trail was also listed as a high priority in the 2019 Safe Routes to school plan. A future project would construct Phase 2 of the project which would extend the trail along CSAH 39 from Chelsea to Briarwood and connect to the BCOL ballfields. For the 2022 grant cycle (funding year 2027), there is $2,780,000 available for Area Transportation Partnership 3 which includes 12 counties in central Minnesota. The grant application requires a 20% local match. Staff is proposing to request $800,000, which is the maximum grant amount, in TA funding for trail project. The approximate local match for the City is anticipated to be $700,000. City Council Agenda: 12/12/2022 Grant acceptance and local match authorization would be a future consideration of the Council. The application is due on January 13, 2023, with awards being announced by April 14, 2023. Budget Impact: The proposed 2023-2032 Capital Improvement Plan identifies $1.5 million for this project with construction anticipated in 2025 if successful. II. Staff Workload Impact: Impacts to staff workload will be approximately 10-20 hours to complete the grant application. III. Comprehensive Plan Impact: The Monticello 2040 Comprehensive Plan's Implementation Chapter includes a specific policy statement for Safe & Secure neighborhoods, outlining a strategy for safer school access through planning, and a policy statement recommending collaboration with local partners on continued Safe Routes improvements consistent with the adopted SRTS plan. STAFF RECOMMENDED ACTION City staff recommends adopting Resolution 2022-136 authorizing submission of a Transportation Alternatives grant application and resolution 2022-137 authorizing maintenance of constructed improvements. SUPPORTING DATA A. Resolution 2022-136 B. Resolution 2022-137 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-136 RESOLUTION AUTHORIZING SUBMISSION OF FY2027 TRANSPORTATION ALTERNATIVES GRANT APPLICATION FOR COMPLETION OF CSAH 39 Trail Bertram Connection Phase 1 Be it resolved that the City of Monticello agrees to act as sponsoring agency for the project identified as CSAH 39 Trail Bertram Connection Phase 1 seeking funding through the Transportation Alternatives program and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. Be it further resolved that Matt Leonard is hereby authorized to act as agent on behalf of this sponsoring agency. ADOPTED BYthe Monticello City Council this 12th day of December 2022. Lloyd Hilgard, Mayor ATTEST: Jennifer Schreiber, City Clerk CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-137 RESOLUTION AUTHORIZING MAINTENANCE OF IMPROVEMENTS CONSTRUCTED BY THE TRANSPORTATION ALTERNATIVES GRANT FOR CSAH 39 Trail Bertram Connection Phase 1 WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS: Transportation Alternatives projects receive federal funding; and WHEREAS: the Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project proposer; and WHEREAS: the City of Monticello is the sponsoring agency for the transportation alternatives project identified as CSAH 39 Trail Bertram Connection Phase 1. THEREFORE, BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned transportation alternatives project. ADOPTED BYthe Monticello City Council this 121h day of December, 2022. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 12/12/2022 2R. Consideration of accepting improvements and authorizing final payment of $26,700 to Roof Company, Inc. for the Library Roofing Improvements project Prepared by: Meeting Date: ❑x Consent Agenda Item Facilities Maintenance Manager 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: City Engineer/PW Director, Finance City Administrator Director ACTION REQUESTED Motion to accept improvements and authorize final payment of $26,700 to Roof Company, Inc. for the Library Roofing Improvements Project. PRIOR COUNCIL ACTION March 28, 2022: Consideration of accepting bids and awarding contract to Roof Company, Inc. for a total amount of $92,810. REFERENCE AND BACKGROUND This project consisted of replacing the ballasted EPDM roof with a PVC Roofing membrane for the Great River Regional Library building. Two change -orders were executed during the project. One included the addition of 12 -roof vents to help maintain the health of the building and to ensure the longevity of the installed roofing system. The other change order was to increase the membrane thickness from 50 mil to 60 mil which was also an effort to extend the life of the installed roofing system. This resulted in a final project cost of $93,910 for construction. City staff prepared bid documents and managed the construction of the project. The roof includes a fifteen -year warranty with an expected lifespan between 20 and 30 years. A request for final payment was recently submitted by the contractor. Final payment is recommended based on: Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). Executed warranty documents Budget Impact: The 2022 Capital Projects Fund budget includes $55,000 for the roof replacement. As noted in the agenda report from March 28, 2022, the additional City Council Agenda: 12/12/2022 $38,910 came from the 2022 Street and Sidewalk Improvement Project, which was under budget. II. Staff Workload Impact: Staff was involved in managing the construction of the project which resulted in a considerable amount of effort. III. Comprehensive Plan Impact The comprehensive plan supports the maintenance and operation of existing facilities to ensure that the needs of the community are met. STAFF RECOMMENDED ACTION City staff recommends approving the final payment. SUPPORTING DATA • Final Payment Roof Co Na Inc _ 5565 Quam Avenue NE Mir St. Michael, MN 55376 Location Address 200 West 6th Street Monticello, MN 55362 City of Monticello Monticello Public Library 505 Walnut Street 1 Monticello, MN 55362 DESCRIPTION INVOICE Base Bid Roofing Alternate Replace Metals Payment Recieved Subtotal: Invoice CHANGE ORDER Add 12-1 way pressure relief roof vents Upgrade 60mil membrane Subtotal: Change Order Grand Total .2.s"-.22 REMIT T0: Company Representative: 5565 Quam Avenue NE Marty Duenow (612) 358-4624 St. Michael, MN 55376 martyd@)roofcomn.com INVOICE Job: 22MN-22062: City of Monticello Invoice Name: Final Invoice Invoice Number: 22MN-22062-2 Invoice Date: 11/2212022 Terms: Upon Receipt Payments/Credits: Total Received: Invoice Balance Due: PRICE $67,210-00 $20,600.00 ($67,210-00) $20,600.00 $2,500.00 $3,600.00 $6,100.00 $26,700.00 $0.00 $26,700.00 City Council Agenda: 12/12/2022 2S. Consideration for authorizing out of state travel for Public Works Director/City Engineer to attend the Transportation Research Board Annual Meeting in Washington D.C. Prepared by: Meeting Date: ® Consent Agenda Item Public Works Director/City Engineer 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Consideration of authorizing out of state travel for the Public Works Director/City Engineer to attend the Transportation Research Board Annual meeting in Washington D.C. REFERENCE AND BACKGROUND The Public Works Director/City Engineer was asked to be one of the two members representing cities for the Minnesota Local Road Research Board, LRRB. The LRRB sponsors transportation research and related activities to help cities and counties make better decisions for transportation related maintenance and improvement projects. As part of this commitment LRRB members are encouraged to attend the annual Transportation Research Board annual meeting located in Washington D.C. The employee handbook states that all out-of-state travel must be approved by the City Council. MNDOT will cover all the costs associated with attending the conference. The meeting is held January 8-12, 2023, and attendance of the meeting from January 8-11, 2023 is proposed. Budget Impact: No budget impact is expected for this item. II. Staff Workload Impact: Travel time for the trip. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends attendance of the TRB annual meeting located in Washington D.C. SUPPORTING DATA • None City Council Agenda: 12/12/2022 2T. Consideration of adopting Resolution 2022-138 appointing the State Commissioner of Transportation as Agent of the City of Monticello for accepting federal aid funds for construction of eligible transportation improvements. Prepared by: Meeting Date: ® Consent Agenda Item City Engineer/Public Works Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2022-138 and enter into Agency Agreement No. 1052179 between the City of Monticello and the Minnesota Department of Transportation, MNDOT. PRIOR COUNCIL ACTION February 12, 2018: Adopted Resolution 2018-07 and enter into Agency Agreement No. 1052179 between the City of Monticello and MNDOT. REFERENCE AND BACKGROUND For current and future projects receiving federal funds the City can appoint MNDOT as the approved Agent to coordinate with the Federal Highway Administration. This will allow MNDOT to accept and disburse any federal funds to the City that the City is awarded. The changes between the 2018 DCP and 2022 DCP agreements include: • Updated CFDA to Assistance Listing Number (ALN) and DUNS to Unique Entity Identifier (UEI) • Addition of section 8.6 Electronic records and signatures • Addition of section 8.7 Certification • Addition of section 18.3 Title VI language/section • Addition of section 18.4 Buy America • Addition of section 18.1.11 referencing 2 CFR 200.216 Prohibition on certain telecommunications and video surveillance services or equipment • Addition of section 18.1.12 referencing 2 CFR 200. 322 Domestic preference for procurements Currently the City is actively working on one federal funded project for safety improvements on School Boulevard near the High School and on Fenning Avenue near Eastview Elementary School. City Council Agenda: 12/12/2022 Budget Impact: None for entering into the agreement. II. Staff Workload Impact: Staff workload is minimal. The City Clerk will process and retain the agreement. Engineering staff will administer the terms of the contract. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of entering in an agreement with MNDOT for administering federal funds. SUPPORTING DATA A. Resolution 2022-138 B. Agency Agreement No 1052179 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-138 RESOLUTION AUTHORIZING THE STATE COMMISIONER OF TRANSPORTATION AS AGENT OF THE CITY OF MONTICELLO FOR ACCEPTING FEDERAL AID FUNDS FOR CONSTRUCTION OF ELIGIBLE TRANSPORTATION IMPROVEMENTS Be it resolved, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Monticello to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. Be it further resolved the Mayor and City Administrator are hereby authorized and directed for and on behalf of the local agency to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 1052179, a copy of which said agreement was before the City Council and which is made a part hereof by reference. ADOPTED BYthe Monticello City Council this 12th day of December 2022. CITY OF MONTICELLO Lloyd Hilgard, Mayor ATTEST: Jennifer Schreiber, City Clerk MnDOT Contract No. 1052179 DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL PARTICIPATION IN CONSTRUCTION This Agreement is entered into by and between City of Monticello ("Local Government") and the State of Minnesota acting through its Commissioner of Transportation ("MnDOT"). RECIT 1. Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local Government's agent in accepting federal funds on the Local Government's behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by Federal Highway Administration ("FHWA") federal funds, hereinafter referred to as the "Project(s)"; and 2. This Agreement is intended to cover all federal aid projects initiated by the Local Government and therefore has no specific State Project number associated with it, and 2.1. The Assistance Listing Number (ALN) is 20.205, 20.224, 20.933 or another Department of Transportation ALN as listed on SAM.gov and 2.2. This project is for construction, not research and development. 2.3. MnDOT requires that the terms and conditions of this agency be set forth in an agreement. AGREEMENT TERMS Term of Agreement; Prior Agreement 1.1. Effective Date. This Agreement will be effective on the date that MnDOT obtains all required signatures under Minn. Stat. §16C.05, Subd. 2. This Agreement will remain effective until it is superseded or terminated pursuant to section 14. 1.2. Prior Agreement. This Agreement supersedes the prior agreement between the parties, MnDOT Contract Number 1029976. 2. Local Government's Duties 2.1. Designation. The Local Government designates MnDOT to act as its agent in accepting federal funds on its behalf made available for the Project(s). Details on the required processes and procedures are available on the State Aid Website. 2.2. Staffing. 2.2.1. The Local Government will furnish and assign a publicly employed and licensed engineer, ("Project Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be performed under any construction contract let for the Project(s). In the alternative, where the Local Government elects to use a private consultant for construction engineering services, the Local Government will provide a qualified, full-time public employee of the Local Government to be in responsible charge of the Project(s). The services of the Local Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This Updated November 7, 2022 MnDOT Contract No. 1052179 written consent will in no way relieve the Local Government from its primary responsibility for performance of the work. 2.2.2. During the progress of the work on the Project(s), the Local Government authorizes its Project Engineer to request in writing specific engineering and/or technical services from MnDOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreements. If MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then the Local Government will promptly pay MnDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make MnDOT a principal or co- principal with respect to the Project(s). 2.3. Pre -letting. The Local Government will prepare construction contracts in accordance with Minnesota law and applicable Federal laws and regulations. 2.3.1. The Local Government will solicit bids after obtaining written notification from MnDOT that the FHWA has authorized the Project(s). Any Project(s) advertised prior to authorization without permission will not be eligible for federal reimbursement. 2.3.2. The Local Government will prepare the Proposal for Highway Construction for the construction contract, which will include all federal -aid provisions supplied by MnDOT. 2.3.3. The Local Government will prepare and publish the bid solicitation for the Project(s) as required by state and federal laws. The Local Government will include in the solicitation the required language for federal -aid construction contracts as supplied by MnDOT. The solicitation will state where the proposals, plans, and specifications are available for the inspection of prospective bidders and where the Local Government will receive the sealed bids. 2.3.4. The Local Government may not include other work in the construction contract for the authorized Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA. Failure to obtain such notification may result in the loss of some or all of the federal funds for the Project(s). All work included in a federal contract is subject to the same federal requirements as the federal project. 2.3.5. The Local Government will prepare and sell the plan and proposal packages and prepare and distribute any addenda, if needed. 2.3.6. The Local Government will receive and open bids. 2.3.7. After the bids are opened, the Local Government will consider the bids and will award the bid to the lowest responsible bidder or reject all bids. If the construction contract contains a goal for Disadvantaged Business Enterprises (DBEs), the Local Government will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the MnDOT Office of Civil Rights. 2.3.8. The Local Government must disclose in writing any potential conflict of interest to the Federal awarding agency or MnDOT in accordance with applicable FHWA policy. 2.4. Contract Administration. 2.4.1. The Local Government will prepare and execute a construction contract with the lowest responsible bidder, hereinafter referred to as the "Contractor," in accordance with the special provisions and the latest edition of MnDOT's Standard Specifications for Construction when the contract is awarded and all amendments thereto. All contracts between the Local Government and third parties or subcontractors must contain all applicable provisions of this Agreement, including the applicable 2 MnDOT Contract No. 1052179 federal contract clauses, which are identified in Appendix II of 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and as identified in Section 18 of this Agreement. 2.4.2. The Project(s) will be constructed in accordance with the plans, special provisions, and standard specifications of each Project. The standard specifications will be the latest edition of MnDOT Standard Specifications for Highway Construction and all amendments thereto. The plans, special provisions, and standard specifications will be on file at the Local Government Engineer's Office. The plans, special provisions, and specifications are incorporated into this Agreement by reference as though fully set forth herein. 2.4.3. The Local Government will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project(s). The services of the Local Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the Local Government from its primary responsibility for performance of the work. 2.4.4. The Local Government will document quantities in accordance with the guidelines set forth in the Construction Section of the Electronic State Aid Manual that are in effect at the time the work was performed. 2.4.5. The Local Government will test materials in accordance with the Schedule of Materials Control in effect at the time each Project was let. The Local Government will notify MnDOT when work is in progress on the Project(s) that requires observation by the Independent Assurance Inspector, as required by the Independent Assurance Schedule. 2.4.6. The Local Government may make changes in the plans or the character of the work, as may be necessary to complete the Project(s), and may enter into Change Order(s) with the Contractor. The Local Government will not be reimbursed for any costs of any work performed under a change order unless MnDOT has notified the Local Government that the subject work is eligible for federal funds and sufficient federal funds are available. 2.4.7. The Local Government will request approval from MnDOT for all costs in excess of the amount of federal funds previously approved for the Project(s) prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. 2.4.8. The Local Government will prepare reports, keep records, and perform work so as to meet federal requirements and to enable MnDOT to collect the federal aid sought by the Local Government. Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist, available from MnDOT's authorized representative. The Local Government will retain all records and reports and allow MnDOT or the FHWA access to such records and reports for six years. 2.4.9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be accepted. 2.5. Limitations. 2.5.1. The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2.5.2. Nondiscrimination. It is the policy of the Federal Highway Administration and the State of Minnesota that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.C. 2000d). Through expansion of the mandate MnDOT Contract No. 1052179 for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of an entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the Local Government to carry out the above requirements. 2.5.3. Utilities. The Local Government will treat all public, private or cooperatively owned utility facilities which directly or indirectly serve the public and which occupy highway rights of way in conformance with 23 CFR 645 "Utilities", which is incorporated herein by reference. 2.6. Maintenance. The Local Government assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. 3. MnDOT's Duties 3.1. Acceptance. MnDOT accepts designation as Agent of the Local Government for the receipt and disbursement of federal funds and will act in accordance herewith. 3.2. Project Activities. 3.2.1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project(s) and for reimbursement of eligible costs pursuant to the terms of this Agreement. 3.2.2. MnDOT will provide to the Local Government copies of the required Federal -aid clauses to be included in the bid solicitation and will provide the required Federal -aid provisions to be included in the Proposal for Highway Construction. 3.2.3. MnDOT will review and certifythe DBE participation and notify the Local Government when certification is complete. If certification of DBE participation (or good faith efforts to achieve such participation) cannot be obtained, then Local Government must decide whether to proceed with awarding the contract. Failure to obtain such certification will result in the Project becoming ineligible for federal assistance, and the Local Government must make up any shortfall. 3.2.4. MnDOT will provide the required labor postings. 3.3. Authority. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s) was not completed in compliance with federal requirements. 3.4. Inspection. MnDOT, the FHWA, or duly authorized representatives of the state and federal government will have the right to audit, evaluate and monitor the work performed under this Agreement. The Local Government will make all books, records, and documents pertaining to the work hereunder available for a minimum of six years following the closing of the construction contract. 4. Time 4.1. The Local Government must comply with all time requirements described in this Agreement. In the performance of this Agreement, time is of the essence. 4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the date defined in the federal financial system or federal agreement ("end date"). No work completed after the end date will be eligible for federal funding. Local Government must submit all contract close out paperwork to MnDOT at least twenty-four months prior to the end date. 4 MnDOT Contract No. 1052179 Payment 5.1. Cost. The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by other funds provided by the Local Government. The Local Government will pay any part of the cost or expense of the Project(s) that is not paid by federal funds. MnDOT will receive the federal funds to be paid by the FHWA for the Project(s), pursuant to Minnesota Statutes § 161.36, Subdivision 2. MnDOT will reimburse the Local Government, from said federal funds made available to each Project, for each partial payment request, subject to the availability and limits of those funds. 5.2. Indirect Cost Rate Proposal/Cost Allocation Plan. If the Local Government seeks reimbursement for indirect costs and has submitted to MnDOT an indirect cost rate proposal or a cost allocation plan, the rate proposed will be used on a provisional basis. At any time during the period of performance or the final audit of a Project, MnDOT may audit and adjust the indirect cost rate according to the cost principles in 2 CFR Part 200. MnDOT may adjust associated reimbursements accordingly. 5.3. Reimbursement. The Local Government will prepare partial estimates in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify each partial estimate. Following certification of the partial estimate, the Local Government will make partial payments to the Contractor in accordance with the terms of the construction contract for the Project(s). 5.3.1. Following certification of the partial estimate, the Local Government may request reimbursement for costs eligible for federal funds. The Local Government's request will be made to MnDOT and will include a copy of the certified partial estimate. 5.3.2. Upon completion of the Project(s), the Local Government will prepare a final estimate in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify the final estimate. Following certification of the final estimate, the Local Government will make the final payment to the Contractor in accordance with the terms of the construction contract for the Project(s). 5.3.3. Following certification of the final estimate, the Local Government may request reimbursement for costs eligible for federal funds. The Local Government's request will be made to MnDOT and will include a copy of the certified final estimate along with the required records. 5.3.4. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and state eligibility of all payment requests. If the Project is found to have been completed in accordance with the plans and specifications, MnDOT will promptly release any remaining federal funds due the Local Government for the Project(s). If MnDOT finds that the Local Government has been overpaid, the Local Government must promptly return any excess funds. 5.3.5. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the Local Government may continue the work with local funds only, until such time as MnDOT is able to process the federal aid reimbursement requests. 5.4. Matching Funds. Any cost sharing or matching funds required of the Local Government in this Agreement must comply with 2 CFR 200.306. 5.5. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for failure to comply with any federal requirements including, but not limited to, 2 CFR Part 200. If, for any reason, the federal government fails to pay part of the cost or expense incurred by the Local Government, or in the event the total amount of federal funds is not available, the Local Government will be responsible for any and all costs or expenses incurred under this Agreement. The Local Government further MnDOT Contract No. 1052179 agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered by this Agreement in the event the federal government does not pay the same. 5.6. Closeout. The Local Government must liquidate all obligations incurred under this Agreement for each Project and submit all financial, performance, and other reports as required by the terms of this Agreement and the Federal award at least twenty-four months prior to the end date of the period of performance for each Project. MnDOT will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with funds will continue following project closeout. 6. Conditions of Payment. All services provided by Local Government under this Agreement must be performed to MnDOT's satisfaction, as determined at the sole discretion of MnDOT's Authorized Representative, and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Local Government will not receive payment for work found by MnDOT to be unsatisfactory or performed in violation of federal, state, or local law. 7. Authorized Representatives 7.1. MnDOT's Authorized Representative is: Name: Kristine Elwood, or her successor. Title: State Aid Engineer Phone: 651-366-4831 Email: Kristine.elwood@state.mn.us MnDOT's Authorized Representative has the responsibility to monitor Local Government's performance and the authority to accept the services provided under this Agreement. If the services are satisfactory, MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment. 7.2. The Local Government's Authorized Representative is: Name: Matt Leonard or their successor. Title: Monticello City Engineer Phone: 763-271-3271 Email: matt.leonard@ci.monticello.mn.us If the Local Government's Authorized Representative changes at any time during this Agreement, the Local Government will immediately notify MnDOT. 8. Assignment Amendments, Waiver, and Agreement Complete 8.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 8.3. Waiver. If MnDOT fails to enforce any provision of this Agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 8.4. Agreement Complete. This Agreement contains all negotiations and agreements between MnDOT and the 0 MnDOT Contract No. 1052179 Local Government. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8.5. Severability. If any provision of this Agreement, or the application thereof, is found to be invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 8.6. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 8.7. Certification. By signing this Agreement, the Local Government certifies that it is not suspended or debarred from receiving federal or state awards. Liability and Claims 9.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. 9.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to the Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. To the extent permitted by law, the Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The Local Government's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. 10. Audits 10.1. Under Minn. Stat. § 16C.05, Subd.S, the books, records, documents, and accounting procedures and practices of the Local Government, or any other party relevant to this Agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. 10.2. All requests for reimbursement are subject to audit, at MnDOT's discretion. The cost principles outlined in 2 CFR 200.400-.476 will be used to determine whether costs are eligible for reimbursement under this Agreement. 10.3. If Local Government expends $750,000 or more in Federal Funds during the Local Government's fiscal year, the Local Government must have a single audit or program specific audit conducted in accordance with 2 CFR Part 200. 11. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this Agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Local Government or MnDOT. 12. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Local Government's employees and agents will 7 MnDOT Contract No. 1052179 not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way MnDOT's obligation or responsibility. 13. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Termination; Suspension 14.1. Termination by MnDOT. MnDOT may terminate this Agreement with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2. Termination for Cause. MnDOT may immediately terminate this Agreement if MnDOT finds that there has been a failure to comply with the provisions of this Agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a criminal offense relating to a state agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota, including the refusal to disburse additional funds and/or requiring the return of all or part of the funds already disbursed. 14.3. Termination for Insufficient Funding. MnDOT may immediately terminate this Agreement if: 14.3.1. It does not obtain funding from the Minnesota Legislature; or 14.3.2. If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. MnDOT is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. MnDOT will not be assessed any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of the lack of funding within a reasonable time of MnDOT's receiving that notice. 14.4. Suspension. MnDOT may immediately suspend this Agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 16. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this Project. W MnDOT Contract No. 1052179 17. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18. Federal Contract Clauses 18.1. Appendix II 2 CFR Part 200. The Local Government agrees to comply with the following federal requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and third -party contractors, as applicable. In addition, the Local Government shall have the same meaning as "Contractor" in the federal requirements listed below. 18.1.1. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 18.1.2. All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. 18.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 18.1.4. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision 0 MnDOT Contract No. 1052179 for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. 18.1.5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 18.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 18.1.7. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 18.1.8. Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 18.1.9. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must 10 MnDOT Contract No. 1052179 also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 18.1.10. Local Government will comply with 2 CFR § 200.323. 18.1.11. Local Government will comply with 2 CFR § 200.216. 18.1.12. Local Government will comply with 2 CFR § 200.322. 18.2. Drug -Free Workplace. The Local Government will comply with the Drug -Free Workplace requirements under subpart B of 49 C.F.R. Part 32. 18.3. Title VI/Non-discrimination Assurances. The Local Government hereby agrees that, as a condition of receiving any Federal financial assistance under this Agreement, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324, Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, disability, or age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the Local Government receives Federal financial assistance. The Local Government hereby agrees to comply with all applicable US DOT Standard Title VI/Non- Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs- public.dot.state.mn.us/edocs public/DMResultSet/download?docld=11149035. If federal funds are included in any contract, the Local Government will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Local Government's compliance with this provision. The Local Government must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Local Government staff and officials available for meetings as requested, and correcting any areas of non- compliance as determined by State. 18.4. Buy America. The Local Government must comply with the Buy America domestic preferences contained in the Build America, Buy America Act (Sections 70901-52 of the Infrastructure Investment and Jobs Act, Public Law 117-58) and as implemented by US DOT operating agencies. 18.5. Federal Funding Accountability and Transparency Act (FFATA) 18.5.1. This Agreement requires the Local Government to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the Local Government provides information to the MnDOT as required. Reporting of Total Compensation of the Local Government's Executives. The Local Government shall report the names and total compensation of each of its five most highly compensated executives for the Local Government's preceding completed fiscal year, if in the Local Government's preceding fiscal year it received: 80 percent or more of the Local Government's annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and 11 MnDOT Contract No. 1052179 iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at https://www.sec.gov/answers/execomp.htm). Executive means officers, managing partners, or any other employees in management positions. Total compensation means the cash and noncash dollar value earned by the executive during the Local Government's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above -market earnings on deferred compensation which is not tax qualified. 18.5.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 18.5.3. The Local Government must report executive total compensation described above to the MnDOT by the end of the month during which this Agreement is awarded. 18.5.4. The Local Government will obtain a Unique Entity Identifier number and maintain this number for the term of this Agreement. This number shall be provided to MnDOT on the plan review checklist submitted with the plans for each Project. 18.5.5. The Local Government's failure to comply with the above requirements is a material breach of this Agreement for which the MnDOT may terminate this Agreement for cause. The MnDOT will not be obligated to pay any outstanding invoice received from the Local Government unless and until the Local Government is in full compliance with the above requirements. [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] 12 MnDOT Contract No. 1052179 City of Monticello Local Government certifies that the appropriate DEPARTMENT OF TRANSPORTATION person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances. By: Title Date: By Title Date: 13 By: Title: Date: COMMISSIONER OF ADMINISTRATION By: Date: City Council Agenda: 12/12/2022 2U. Consideration of adopting Resolution 2022-139 approving the Preliminary Plat and Final Plat and Development Contract for Jefferson Commons Fourth Addition. Applicant: The Robbins Living Trust Prepared by: Meeting Date: ® Consent Agenda Item Northwest Associated Consultants 12/12/2022 ❑ Regular Agenda Item (NAC)/Community Development Director Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Project Engineer ACTION REQUESTED Planning Commission recommends approval of the preliminary plat, subject to conditions in Exhibit Z. Motion to adopt Resolution No. 2022-139 approving the Preliminary and Final Plat and Development Contract of Jefferson Commons Fourth Addition, subject to the conditions in Exhibit Z and based on findings in said resolution. REFERENCE AND BACKGROUND Property: Legal Description: Lot 2, Block 1, Jefferson Commons 1" Addition; and Jefferson Commons, Outlot B. PID #: 155-176-001020; 155-164-000020 Planning Case Number: Request(s): Deadline for Decision Land Use Designation: Zoning Designation: Overlays/Environmental Regulations Applicable: Current Site Uses: 2022-044 Preliminary and Final Plat January 20, 2023 (60 -day deadline) March 23, 2023 (120 -day deadline) CC — Community Commercial B-4, Regional Business NA Vacant Surrounding Land Uses: North: Commercial - Restaurant East: TH 25 City Council Agenda: 12/12/2022 South: Commuter Parking, Single Family Residential, and Manufactured Home Park West: Commercial Parking and Vacant Commercial Project Description: The applicants are seeking to replat existing platted parcels into a single development parcel and an outlot which would accommodate the construction of commercial use or uses, shifting the parking to the outlot encumbered by power line easements in place. By doing so, the unencumbered property would be available for more intensive commercial use. The property is zoned and guided appropriately for the proposed use. ANALYSIS: Subdivision The current site condition incorporates a total land area of about 5.5 acres, including buildable commercial property of approximately 2.7 acres, and an outlot under the power line easements of about 2.8 acres. The 2.8 -acre outlot is currently owned by the City of Monticello and is used for commuter parking, a portion of which is often occupied by semi -truck parking. The proposed plat would shift the boundary between the existing Lot 2 and the remaining publicly owned outlot to the south. The proposed Lot 1, Block 1 will be approximately 3.6 acres City Council Agenda: 12/12/2022 in total. What is currently public parking on the property being transferred would be converted to private parking upon sale of the property and eventually incorporated into development plans for the larger site. For plats, the requirements relate to the minimum zoning standards of the relevant zoning district, and are otherwise primarily technical, in terms of data identifying the plat, provision of appropriate easements, and accommodation of utility services. The proposed plat results in a single development parcel of approximately 3.8 acres, with just under 400 feet of frontage on Deegan Avenue NE. The B-4 District does not have minimum lot size requirements. The proposed Lot 1 includes approximately three-quarters of an acre under the power line easement area, leaving about three acres of buildable land area. The residual Outlot A, to be retained by the City as parking (also encumbered by power line easement), will be reduced to approximately 1.7 acres. There is no proposed change to land use or zoning — only the shift in lot line location. As a subdivision plat, the applicant/developer is required to enter into a development agreement which will provide for the terms and conditions of the plat. This includes provisions relating to the reconfiguration of the parking lot and the noted easement requirements. Access/Circulation. Engineering staff provided a comment review letter, including any comments on access points from Deegan to the reconfigured site. Currently, there is no sidewalk on either side of Deegan Avenue. Staff recommends the installation of a sidewalk as a part of this plat and/or its subsequent development. Utilities. Concurrent with the proposed plat, the owner of the current Lot 2, Block 1 and the City have petitioned for vacation of the public drainage and utility easements within the proposed plat. With notification to utility providers as part of the vacation process, Xcel Energy noted the presence of an underground electric line in the perimeter and internal lot line between the existing Lot 2 and Outlot A. TDS also noted the presence of a line in the area. As a condition of approval, the applicant is required to revise the plat to maintain the easement over these lines. This easement may be considered for vacation at such time as the owner is able to provide an agreement with Xcel and TDS to relocate the lines. The applicant should be aware that other private utilities may also be in the area. The plat has been revised to show the current easements as maintained, as well as an additional easement requested by the City over the new Outlot A. In addition to the private utility lines, the City's FiberNet line is also located in or near this easement. The applicant indicated that they would relocate this line as part of their development. This line must also remain in an easement, either in the same easement as the City Council Agenda: 12/12/2022 electric line if in the same general location, or in an easement provided by separate document, which may also be vacated at the time of relocation agreement. There are also existing underground storm sewer facilities within the northerly portion of the parking lot, which will require the applicant to maintain through a cross easement condition in the development agreement. Development Contract A development contract for the plat was prepared. The plat is primarily to accomplish the acquisition and combination of additional land area. The required land use applications and site plans for development are to come later. The development contract notes the future development requirements, including application for amendment to the existing conditional use permit applicable to the prior Outlot A. The contract specifies that the Developer has the option of paying the applicable trunk area charges for the property at the time of plat, at building permit at the prevailing rate, or assessed over 10 years at 2% over prime. If the Developer elects to have the trunk charges assessed, they would begin payable for 2024 taxes. The securities under the contract include escrows for the City's plat administration, as well as new lot corner monumentation. At the time of development, a security for the public sidewalk construction and inspection and site landscaping will also be required and is specified in the development contract. Zoning Provisions/Site Plan Review. The applicants propose to construct commercial business uses on the proposed Lot 1. There is an existing Conditional Use Permit for Planned Unit Development which governs cross access, parking and signage between the City of Monticello for the existing Outlot A and the adjacent theater. With the proposed plat and acquisition of the northerly portion of the outlot, the applicant will become a party to that existing PUD and agreement. No changes to the parking configuration, sign, or access may be made until an amendment to the PUD is approved. The proposed commercial uses will also be evaluated for other zoning or land use approvals at the time of the development proposal. Parking and Landscaping. No specific site plan is being considered as a part of this application. Those plans will require further review and processing as they become available. The applicant should be aware that all applicable parking standards specific to their proposed uses will apply and may not rely on the adjacent public parking lot maintained in ownership by the City without land use consideration. Buffers. The zoning ordinance requires buffer yard plantings and treatment when a property is developed adjoining potentially incompatible land uses. In this case, the development site City Council Agenda: 12/12/2022 adjoins only other commercial and parking lot uses — no buffers are anticipated as a result of the plat or its subsequent development. No other zoning issues are apparent from the current plans. PLANNING COMMISSION REVIEW AND RECOMMENDATION The Planning Commission reviewed this item and held a public hearing on the preliminary plat on December 6, 2022. The Commission inquired as to the timing for installation of the sidewalk. Staff clarified that the sidewalk is a right of way development standard, which is required by the platting and the subdivision ordinance. For this plat, the sidewalk will likely be constructed at the time of development. The Commission also inquired as to the future configuration of the commuter lot including the ability for semi -trailer vehicles to utilize this space. Staff noted that as a condition of the sale of the property within Outlot A, the developer will be required to reconfigure the parking lot at their cost and subject to a plan approved by the City Engineer. The City Council is responsible for determining the ability of the semi -trailers to continue parking on the portion retained by the City. Planning Commission also clarified the limits of the powerline easements across the properties. During the public hearing, adjacent property owner Daryl Cardinal addressed the Commission. He inquired as to the proposed use of the lot as his property is directly adjacent to the south. The Commission noted that a use for the proposed Lot 1 property has not been proposed through the land use process at this time, only the plat. The southerly portion of the lot will remain in City ownership following the plat and is intended to remain as commuter lot at this time. The northerly lot could be used for commercial purposes as allowed under the B-4 District but is also subject to the existing CUP for PUD over a portion of that property. Following the hearing, the Planning Commission voted unanimously to recommend approval of the preliminary plat. Budget Impact: The applicant has submitted a deposit for the review of the application and a fee for the associated hearing expenses. II. Staff Workload Impact: Staff time estimated at 20 hours has been spent in the combined review of the plat and its associated easements. The City Attorney also has time estimated at 10 hours for preparation of the required agreements relating to the plat. III. Comprehensive Plan Impact: The area proposed for platting is guided "Community Commercial" in the Comprehensive Plan and is currently zoned B-4 (Regional Business) District. Development of the subject site for commercial purposes is consistent with the City Council Agenda: 12/12/2022 2040 Plan guidance. The site is appropriate for the development of retail goods and services as noted within the 2040 Plan. STAFF RECOMMENDED ACTION Staff recommends approval of the Preliminary Plat and Final Plat based on findings incorporated into the attached resolution, subject to the conditions in Exhibit Z. Those findings note that the plat accommodates a use that is consistent with the proposed land use plan, the zoning requirements for lots and other requirements are met, and the site plan provided by the applicants meets the zoning requirements for compatible development, with the addition of the comments included as Exhibit Z to this report. SUPPORTING DATA A. Resolution 2022-139 B. Resolution PC -2022-052 C. Aerial Site Image D. Preliminary Plat E. Draft Final Plat F. Revised Final Plat dated December 6, 2022 G. City Engineer's Letter, dated November 21, 2022 H. City's Chief Building Official Letter, dated November 30, 2022 I. MnDOT Letter J. Development Contract and Finance Plan Z. Conditions of Approval City Council Agenda: 12/12/2022 EXHIBIT Z Conditions of Approval Preliminary and Final Plat Jefferson Commons Fourth Addition (currently PID# 155-176-001020 and 155-164-000020) Legal Description: Lot 2, Block 1, Jefferson Commons 15t Addition; and Jefferson Commons, Outlot B.) 1. Revision of the plat to address the need to retain easement over the existing underground private utility lines and the FibernNet line, and drainage and utility easement over all of the proposed Outlot A. (Condition for Council consideration.). 2. Addition of a sidewalk along Deegan Avenue and a private pedestrian connection to the public sidewalk as dictated by eventual site plans. 3. Development plans for the site require an amendment to Conditional Use Permit for Planned Unit Development and may require additional zoning processing as needed. 4. Compliance with the terms of the City's Engineering Staff letter dated November 21, 2022. 5. Compliance with the terms of the City's Chief Building Official letter dated November 30, 2022. 6. Compliance with the terms of the City Fire Marshal's recommendations and Fire code requirements. 7. The Developer shall execute the required Development Agreement outlining the terms and conditions of the Plat; these contracts shall be subject to the comments of the City Attorney. 8. Compliance with the comments of the Minnesota Department of Transportation related to the Plat. 9. Comments and recommendations of other Staff and Planning Commission. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA CITY COUNCIL RESOLUTION NO. 2022-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTICELLO APPROVING THE PRELIMINARY AND FINAL PLAT AND DEVELOPMENT CONTRACT FOR JEFFERSON COMMONS FOURTH ADDITION WHEREAS, the applicant is seeking a replatting of a parcel of currently platted land; and WHEREAS, the proposed plat would consist of development opportunity for commercial facilities as a permitted use in the B-4, Regional Business zoning district; and WHEREAS, the building site has previously been platted but has not been developed; and WHEREAS, the plat creates a dedication for public easements related to drainage and utilities; and WHEREAS, the platted lot will be consistent with requirements of the City's Subdivision and Zoning Ordinance requirements under the appropriate B-4 standards; and WHEREAS, the subject property will be developed under the requirements of the Monticello Comprehensive Plan, which designate the land use for the property as Community Commercial; and WHEREAS, the Planning Commission has reviewed the application for the plat pursuant to the regulations of the applicable ordinances and land use plans and policies; and WHEREAS, the Planning Commission held a public hearing on December 6t", 2022 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, on December 6, 2022 the Planning Commission recommended approval of the preliminary plat with the following Findings of Fact and conditions of approval; and WHEREAS, the City Council has considered the Planning Commission's recommendation and all of the comments and the staff report; and WHEREAS, the City Council of the City of Monticello makes the following Findings of Fact in relation to the approval: 1. The proposed uses are consistent with the intent and purpose of the B-4, Regional Business District. 2. The proposed uses will be consistent with the existing and future land uses in the area in which they are located, including the Monticello Comprehensive Plan. 3. The impacts of the improvements are those anticipated by the existing and future land uses and are addressed through standard review and ordinances as adopted. 4. The proposed access and development details meet the intent and requirements of the applicable zoning regulations and are consistent with the applicable land use policies and ordinances. 5. The proposed development increases the opportunity for commercial development by maximizing building land outside of powerline easement areas. 6. As a property which has been designated for such uses for many years, the proposed plat is not anticipated to negatively impact surrounding properties. 7. Approval of the plat will not result in the need for additional road or utility infrastructure other than that being provided for the proposed use and should not otherwise negatively impact the health or safety of the community. NOW, THEREFORE, BE IT RESOLVED, by City Council of the City of Monticello, Minnesota, that the Final Plat for Jefferson Commons Fourth Addition is hereby approved, subject to the conditions listed in Exhibit Z of the staff report as follows. 1. Revision of the plat to address the need to retain easement over the existing underground private utility lines and the Fibernet line and drainage and utility easement over all of the proposed Outlot A. 2. Addition of a sidewalk along Deegan Avenue and a private pedestrian connection to the public sidewalk as dictated by eventual site plans. 3. Development plans for the site require an amendment to Conditional Use Permit for Planned Unit Development and may require additional zoning processing as needed. 4. Compliance with the terms of the City's Engineering Staff letter dated November 21, 2022. 5. Compliance with the terms of the City's Chief Building Official letter dated November 30, 2022. 6. Compliance with the terms of the City Fire Marshal's recommendations and Fire code requirements. 7. The Developer shall execute the required Development Agreement outlining the terms and conditions of the Plat; these contracts shall be subject to the comments of the City Attorney. 8. Compliance with the comments of the Minnesota Department of Transportation related to the Plat. 9. Comments and recommendations of other Staff and Planning Commission. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA, that the document titled "Development Contract for Jefferson Commons Fourth Addition" with assignment of the specific terms and conditions for public improvements and the specific terms and conditions for plat development, is hereby approved. ADOPTED this 12th day of December, 2022, by the City Council of the City of Monticello, Minnesota. ILTA RUI11:y:111XWOIWKIIS11101011 92 ATTEST: Jennifer Schreiber, City Clerk Lloyd Hilgart, Mayor CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC 2022-52 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MONTICELLO RECOMMENDING APPROVAL OF A PRELIMINARY PLAT FOR JEFFERSON COMMONS FOURTH ADDITION WHEREAS, the applicant is seeking a replatting of a parcel of currently platted land; and WHEREAS, the proposed plat would consist of development opportunity for commercial facilities as a permitted use in the B-4, Regional Business zoning district; and WHEREAS, the building site has previously been platted but has not been developed; and WHEREAS, the plat creates a dedication for public easements related to drainage and utilities; and WHEREAS, the platted lot will be consistent with requirements of the City's Subdivision and Zoning Ordinance requirements under the appropriate B-4 standards; and WHEREAS, the subject property will be developed under the requirements of the Monticello Comprehensive Plan, which designate the land use for the property as Community Commercial; and WHEREAS, the Planning Commission has reviewed the application for the plat pursuant to the regulations of the applicable ordinances and land use plans and policies; and WHEREAS, the Planning Commission held a public hearing on December 6t", 2022 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution the following Findings of Fact in relation to the recommendation of approval: 1. The proposed uses are consistent with the intent and purpose of the B-4, Regional Business District. 2. The proposed uses will be consistent with the existing and future land uses in the area in which they are located, including the Monticello Comprehensive Plan. 3. The impacts of the improvements are those anticipated by the existing and future land uses and are addressed through standard review and ordinances as adopted. 4. The proposed access and development details meet the intent and requirements of the applicable zoning regulations and are consistent with the applicable land use policies and ordinances. 5. The proposed development increases the opportunity for commercial development by maximizing building land outside of powerline easement areas. 6. As a property which has been designated for such uses for many years, the proposed plat is not anticipated to negatively impact surrounding properties. 7. Approval of the plat will not result in the need for additional road or utility infrastructure other than that being provided for the proposed use and should not otherwise negatively impact the health or safety of the community. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota recommends to the City Council that the proposed Preliminary Plat for Jefferson Commons Fourth Addition be approved, subject to the conditions of Exhibit Z of the staff report, as follows: 1. Revision of the plat to address the need to retain easement over the existing underground private utility lines. 2. Addition of a sidewalk along Deegan Avenue and a private pedestrian connection to the public sidewalk as dictated by eventual site plans. 3. Development plans for the site require an amendment to Conditional Use Permit for Planned Unit Development and may require additional zoning processing as needed. 4. Compliance with the terms of the City's Engineering Staff letter dated November 21, 2022. 5. Compliance with the terms of the City's Chief Building Official letter dated November 30, 2022. 6. Compliance with the terms of the City Fire Marshal's recommendations and Fire code requirements. 7. The Developer shall execute the required Development Agreement outlining the terms and conditions of the Plat; these contracts shall be subject to the comments of the City Attorney. 8. Compliance with the comments of the Minnesota Department of Transportation related to the Plat. 9. Comments and recommendations of other Staff and Planning Commission. ADOPTED this 6th day of December, 2022 by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: Andrew Tapper,ce-C air ATTEST: Lgiauj' - I.-,) Angela Schui4noommunity Development Director Preliminary Plat of Proposed Piot Description: Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota. (PID: 155-176-001020) AND Outlot B, Jefferson Commons, Wright County, Minnesota. (PID: 155-164-000020) SOILS CHART JEFFERSON COMMONS FOURTH ADDITION Map symbol Hydrologic Water table & soil name group depth (in) 406: Dorset sandy loam, 0 to 2 percent slopes B >80 (ENTIRE SITE) Denotes gas service I SCHOOL BLVD * Data from USDA Web Soil Survey Block Lot Total Lot Area (Ac) 1 1 3.80 Outlot A 1,72 I hereby certify that a boundary survey has been completed for the preliminary plat of JEFFERSON COMMONS FOURTH ADDITION, Wright County, Minnesota. Signed: Shannon S. Bollman Date: 10/11/22 Lic. No. 44360 Surveyors Notes: I. This survey was performed without the benefit of a title report. No search for easements or restrictions was made by the surveyor. 2. An official wet/and delineation was not requested or performed. J. Utilities shown per Gopher State One Call Ticket No. 222700945. Not all utilities may have been located. 4. Subject property NOT within a flood plain district as mapped by FEMA or part of the shore/and district. 5. Contours were created by using RTK GPS Methods. 6. Perimeter Drainage and Utility Easements dedicated on plot of JEFFERSON COMMONS FIRST ADDITION shall be vacated prior to recording of the final plot. A new perimeter Drainage and Utility Easement will be dedicated on subject plot. 7. Pylon Sign Easement per Doc No 925026 does not provide a description for the confinement of the Sign Easement Premises. Instead it lists the Sign Easement Premises as being limited to the 5 foot area around the existing sign. The document also notes the Sign Easement Premises shall be located within an area /ging 2.5 feet on either side of the utility lines installed. Said line was not marked by the GSOC ticket listed above. & Doc No 925026 notes a reciprocal parking easement within Outlot B for the benefit of Lot 1, Block 2, JEFFERSON COMMONS X 0 50 (SCALE IN FEET) SCALE: I INCH = 50 FEET VICINITY MAP Sec. 14 & 15, Twp. 121, Rng. 25 Wright County, MN I II cT I IpEEGPN HAYWARD CT S ■ Denotes catch basin ❑M Denotes mailbox a plastic plug Denotes electric service cs Denotes gas service I SCHOOL BLVD Denotes gas marker ® Denotes fiber optic marker Denotes found Denotes sanitary manhole N Denotes waterva/ve PK nail Denotes sign � i ! Denotes guy wire Q Denotes telephone pedestal ® Denotes electric meter ❑1v Denotes cable television box I Denotes fiber optic service box X I II --J NO SCALE East Quarter Corner of Sec. 15 West Quarter Corner of Sec. 14 Twp. 12/, Rng. 25 Wright County, MN 15 114 ) K Found Mag Nail STMH \ Rim=966.3/ W-958.56 �1 S-955.0/ / A \ N-954.99 1 E-957.06 IP /2„ PID /55-176-00/0/0 _ / J PROP -2 LLC Ope\ / ,�� 01, Ole \ / rr+ /c /P %2" 22703OM�O/V lP %2 San MH - - - � / 22703 ***Drainage **D onnpl t o f JtEFFERSON COMMONSy Easement a ted 900/7/041 \ \ 7439 / Rim=967.64 ft Q FIRST ADDITION within Lot 2, Block l N-953.38 ft will be vacated prior to plat recording*** S-953.42 ft I / oo m��Lo / PID 155-192-00/0/0 / / �%/ / �0� // c N aqi / Spirit Master Funding LL (10 o% PID: 155-176-00/020 10 NIA / � ' STMH I /, /♦ A A A A /, A / /� I IP /2 / •V E/ev=9oo.j1--, / / / / / ii/ / I/ / / / % / L Open in N-956.4concrete S-956.76 I / �� / I ✓ /'� �,�� I E-96/.46 "� j/l W-956.55/ STMH RIM=968.76 W-9677 S -96/.L 76 Lot 1 I / ° �- 1� Area: 3.80'/- Ac. �• I / i �rV I V / /- - / /- r, / `V 1 / / STMH / / / I / o Rim=969.24 v4,z-a ` IP Y2 en / / N-963.64 Block 1 \ / �l r p /\ 5E-963.56 406 .s�o E/ev= \ 1/Iv / �\ 5� 954.19 o��or` clr°�� \ \ \ % /- Drainage &Utility Easement \62\ of / it (Per JEFFERSON COMMONS / \ Project BM: F'i' \ / , SON _os FIRST ADDITION Elev.972.54 ft / ")� /\ \ /. ��a C'0,� F \ IF.QS,O (To Be Vacated) \ 1 STMH\ \ AA a i r / Y �S • / �. E/ev-969.99 r" N-957.68 r " i h \ \ '119 S-957.98 S-957.98 / I \ s% Oo� meq �� 2 - -� aNE / / / / \ \ 92so a \ / ay / S CITY OF MONT/CELLO WRIGHT COUNTY, MN LEGEND: © Denotes gas meter ■ Denotes catch basin ❑M Denotes mailbox a plastic plug Denotes electric service cs Denotes gas service n Denotes gas marker ® Denotes fiber optic marker Denotes found Denotes sanitary manhole N Denotes waterva/ve PK nail Denotes sign Denotes power pole E-- Denotes guy wire Q Denotes telephone pedestal ® Denotes electric meter ❑1v Denotes cable television box Fc Denotes fiber optic service box Denotes fiber optic vault ® Denotes electric vault Denotes hydrant * Denotes light pole Denotes tree, coniferous Cal Denotes tree, deciduous T 26 / / 1P %2 22703 LS 22703 LS 7439 Denotes shrub/bush Denotes Steven /sche, LS / / \ or \ Denotes Robert Rohlin, LS 0NF \ \ 00o S �y thor�\ / `� / Denotes bituminous surface =14 Denotes concrete surface \ r \ S?? //Hca, C) �Co ` /S/ I - - = UT - Denotes underground telephone O - - oH• Denotes overhead electric /���.� \ L=968.89 0NF 9� V _ ?9s >c\ \\ - Fc Denotes underground fiber optics CB \ \ \ �' ;/ �O� / A ` <', r , .96, / /\ \ \ \\ \ / / \ \ - - - uc Denotes underground gas line S�_Q55. l4 l/ / ��,� l� 2�0 �t /0 ul Denotes underground electric /< �'�� \ � y �Z j I 0o�p4'�y o th \/6� W-96Denotes tree line \ CB -� \ „�, /� 12Soyjjist Nt-9 00002 / / \ / \\ \ / - - - - - - Denotes easement .\ �/ FL=968 / I easotos O Denotes major contour 0 \ E-959.95 NF\ j _10-960.09 1%� J` I \ ear �e / \ Denotes minor contour 1 / � > - Denotes sanitary sewer 8 c¢, I /� r _ / \ \ >> - Denotes storm sewer J� Outlot A 0 \ \ cy� �� 1 _ 7 'A° / \ \ I - Denotes waterline Area: 1.727- Ac. / / i �i I �� ° \ \ \ \ \ p / / I Denotes existing adjoiners Pi sBu - Denotes building setback line Denotes limited access ON,- Denotes soils classification type CB h PID: 155-176-00/020 / Muller Family Theatres /P %2" / 22703/ South Quarter Corner oT �_ Sec. 15, Twp. 12/, Rng. 25 Wright County, MN 15 Cast Iron Monument 22 T FL=966.9 W-962. / \ -965.47 oNF \ I \ \ \ 1 0NF u %` o NF \ A S line of Ou tlo t B, JEFFERSON COMMONS �r r F IP !12 „ Scar N 89°17'09" W 33/.6/ \ IP %2" \ \ \ \ Open/0 \ \ / 1522+23/ 5+ \ ° �NF \ / /I// / / ate/ ii / / k-- ' r `/ P/D: 213L 100 154405 \ \ ON l _ Southwest Corner of Sec. 14 Dar Michele - F _ 'l &- - Cardinal - - - - - 1 - - - - - Southeast Comer of Sec. 15 N 890/6'54" W 2637.53 Twp. 12/, Rng. 25 Wright County, MN GART, PEDERSON & ASSOC/ATE BO Bearings are based on the Wright County coordinate system (NAD83 86adj.). For the purpose of this survey, the East line of Section 15, Township 121, Range 25 is assumed to bear North 0 degrees 47 minutes 55 seconds West • Denotes found iron monument ® Denotes 142 inch x 14 inch iron monument with a plastic plug stamped R.L.S. 44360 to be set within one year of platting date Q Denotes found cast iron monument SPK Denotes found PK nail REFERENCE BENCHMARK: MnDOT Geodetic Monument stamped "Nathan 2019", east of MNTH 25, 1.8 miles south from Interstate 94. Elevation = 972.84 feet (NAVD88) PROJECT BENCHMARK: Top of hydrant on NW side of Deegan Avenue, westerly of the site. Elevation = 972.54 feet (NAVD88) DEVELOPER: IW Ohana 9950 County Road 9 Plymouth, MN 55442 OWNER: City of Monticello OWNER: The Robbins Living Trust dated August 23, 2017 SURVEYORS & ENGINEERS: Bogart, Pederson & Associates, Inc. 13076 First Street Becker, MN 55308-9322 763-262-8822 TOTAL AREA: 5.52'/- Acres EXISTING ZONING: B-4 (Regional Business Districts) MINIMUMS: No Minimum width or depth 40 feet between entry points DENOTES BUILDING SETBACKS: Front 0 feet side 0 Feet* Rear 0 Feet *drive through lanes 6 feet off property lines Drainage and Utility Easements are shown thus: II s 12 s 112 N.T.S. Being 12 feet in width and adjoining plat and right of way lines and 6 feet in width and adjoining lot lines unless otherwise shown. DATE: 10/10/22 FIELD DATE: 10/3/22 DRAWN BY: CK CHECKED BY: SSB DWG FILE: 22-0427 Prelim FILE NO: 22-0427.00 REVISIONS: 221102 add private sign easement information I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Signed: Shannon Bollman Date: 10/20/22 Lic. No. 44360 BOGART, PEDERSON & ASSOCIATES, INC. LAND SURVEYING CIVIL ENGINEERING MAPPING 13076 FIRST STREET, BECKER, MN 55308-9322 TEL: 763-262-8822 FAX: 763-262-8844 for IW Ohana JEFFERSON COMMONS FOURTH ADDITION City of Monticello INC, I Wright County, MN SHEET 1 OF 1 JEFFERSON COMMONS FOURTH ADDITION KNOW ALL PERSONS BY THESE PRESENTS: That City of Monticello, a Minnesota municipal corporation, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Outlot B, Jefferson Commons, Wright County, Minnesota And Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota Have caused the same to be surveyed and platted as JEFFERSON COMMON FOURTH ADDITION, and do hereby dedicate to the to the public for public use the drainage and utility easements as created by the plat. In witness whereof said City of Monticello, a municipal corporation under the laws of the State of Minnesota, has caused these presents to be signed by its proper officer this day of , 20 Signed: City of Monticello, a municipal corporation under the laws of the State of Minnesota Mayor STATE OF MINNESOTA, COUNTY OF City Administrator This instrument was acknowledged before me this day of 20 , by , Mayor and , City Administrator for the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public, Signature County, Minnesota My Commission Expires In witness whereof said Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, have hereunto set their hands this day of , 20 Daniel Thomas Robbins, Trustee of The Lynette Rhea Robbins, Trustee of The Robbins Living Trust dated August 23, 2017 Robbins Living Trust dated August 23, 2017 STATE OF MINNESOTA, COUNTY OF This instrument was acknowledged before me this day of 20 , by Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017 Notary Public, County, Minnesota Signature My Commission Expires I, Shannon Bollman, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Shannon Bollman, Land Surveyor Minnesota License No. 44360 STATE OF MINNESOTA, COUNTY OF The foregoing Surveyor's Certificate was acknowledged before me this day of 20 , by Shannon Bollman Land Surveyor, Minnesota License Number 44360. Signature Notary Public, My Commission Expires County, Minnesota CITY OF MONTICELLO PLANNING COMMISSION Be it known that at a meeting held on this day of 20 , the Planning Commission of the City of Monticello, Minnesota, did hereby review and approve this plat of JEFFERSON COMMONS FOURTH ADDITION Chairperson Secretary CITY COUNCIL, CITY OF MONTICELLO, MINNESOTA This plat of JEFFERSON COMMONS FOURTH ADDITION was approved and accepted by the City Council of the City of Monticello, Minnesota, at a regular meeting thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. Mayor City Clerk WRIGHT COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 20 Wright County Surveyor WRIGHT COUNTY LAND RECORDS Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 20 on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 Wright County Land Records Administrator WRIGHT COUNTY RECORDER I hereby certify that this instrument was filed in the Office of the County Recorder for record on this day of , 20 at o'clock _.M. and was duly recorded in Cabinet No. Sleeve as Document No. Wright County Recorder X 0 50 (SCALE IN FEET) SCALE: I INCH = 50 FEET Bearings are based on the Wright County coordinate system (NAD83 86adj.). For the purpose of this survey, the East line of Section 15, Township 121, Range 25 is assumed to bear North 0 degrees 47 minutes 55 seconds West Drainage and Utility Easements are shown thus: II 6 12 6 112 ---�---J L--L--- N.T.S. Being 12 feet in width and adjoining street and rear lot lines and 6 feet in width and adjoining side lot lines unless otherwise shown. South Quarter Corner of Sec. 15, Twp. 12/, Rng. 25 Wright County, MN 15 /T Cast Iron Monument \ 22, 14 �l �r ` 1 iil I � -<(iy /P OpINCH 60 �r r�\ r rr Q 1 " � <X � � v \1 � 80 IP %2 INCH / 22703 / IP %2 INCH Scar /P %2 /N5 / n„ IP %2 INCH 2270 CITY OF MONTICELLO WRIGHT COUNTY, MN East Quarter Corner of Sec. 15 1 West Quarter Corner of Sec. 14 I I T \ Twp. 12/, Rng. 25 Wright County, MN I IpEE�AN s 15 1 14 K Found Mag Nail HAYWARD I, I � I SCHO0O0 L BLVD 1 Q L--- --�-- --- I ' / NO VICINITY MAP / Sec. 14 & 15, Twp. 121, Rng. 25 Wright County, MN / s IP 7CH 439 �� avi Io y h o � o Aj Z ,W /SO N 1A W /P %2" v% Open in concrete ^ I r' a o /s0 I IP %2 INCH 22703 0� o'y ry I \ / 5" �b' / 5�j y eov fe // ' I • Denotes found iron monument s s J � � Denotes uwith a tment ( I 4 inch iron mnplastic plug stamped R.L.S. 44360 to be set within one year of platting date \c2 III Outlot A O / Denotes found cast iron monument �o O OJ �� I )g(PK Denotes found PK nail 1 / G° LS 22703 Denotes Steven Ische, LS 1 II / 95 cI LS 7439 Denotes Robert Rohlin, LS � / — — — — — — Denotes easement I / 41F� I � Denotes existing adjoiners / o Denotes limited access /SO / 1 of Out/o t B, JEFFERSON COMMONS N 89°/7'09" 5 14 W 33/.6/ \ P %2 /NCH \ / � \ Open \ 722 23 / /,// / / /-1/ /, / / /-/ / i / " \/ / / L- \ I — Southwest Corner of Sec. 14 _ Southeast Corner of Sec. 15 N 890/6'54" W 2637.53 Twp. 12/, Rng. 25 Wright County, MN BOGART, PEDERSON & ASSOC/ATES, INC. � JEFFERSON COMMONS FOURTH ADDITION KNOW ALL PERSONS BY THESE PRESENTS: That City of Monticello, a Minnesota municipal corporation, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Outlot B, Jefferson Commons, Wright County, Minnesota And Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota Have caused the same to be surveyed and platted as JEFFERSON COMMON FOURTH ADDITION, and do hereby dedicate to the to the public for public use the drainage and utility easements as created by the plat. In witness whereof said City of Monticello, a municipal corporation under the laws of the State of Minnesota, has caused these presents to be signed by its proper officer this day of , 20 Signed: City of Monticello, a municipal corporation under the laws of the State of Minnesota Mayor STATE OF MINNESOTA, COUNTY OF City Administrator This instrument was acknowledged before me this day of 20 , by , Mayor and , City Administrator for the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public, Signature County, Minnesota My Commission Expires In witness whereof said Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, have hereunto set their hands this day of , 20 Daniel Thomas Robbins, Trustee of The Lynette Rhea Robbins, Trustee of The Robbins Living Trust dated August 23, 2017 Robbins Living Trust dated August 23, 2017 STATE OF MINNESOTA, COUNTY OF This instrument was acknowledged before me this day of 20 , by Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017 Notary Public, County, Minnesota Signature My Commission Expires I, Shannon Bollman, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Shannon Bollman, Land Surveyor Minnesota License No. 44360 STATE OF MINNESOTA, COUNTY OF The foregoing Surveyor's Certificate was acknowledged before me this day of 20 , by Shannon Bollman Land Surveyor, Minnesota License Number 44360. Signature Notary Public, My Commission Expires County, Minnesota CITY OF MONTICELLO PLANNING COMMISSION Be it known that at a meeting held on this day of 20 the Planning Commission of the City of Monticello, Minnesota, did hereby review and approve this plat of JEFFERSON COMMONS FOURTH ADDITION Chairperson Secretary CITY COUNCIL, CITY OF MONTICELLO, MINNESOTA This plat of JEFFERSON COMMONS FOURTH ADDITION was approved and accepted by the City Council of the City of Monticello, Minnesota, at a regular meeting thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. Mayor City Clerk WRIGHT COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 20 Wright County Surveyor WRIGHT COUNTY LAND RECORDS Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 20 on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 Wright County Land Records Administrator WRIGHT COUNTY RECORDER I hereby certify that this instrument was filed in the Office of the County Recorder for record on this day of , 20 at o'clock _.M. and was duly recorded in Cabinet No. Sleeve as Document No. Wright County Recorder X 0 50 (SCALE IN FEET) SCALE: I INCH = 50 FEET Bearings are based on the Wright County coordinate system (NAD83 86adj.). For the purpose of this survey, the East line of Section 15, Township 121, Range 25 is assumed to bear North 0 degrees 47 minutes 55 seconds West Drainage and Utility Easements are shown thus: II 6 12 6 112 ---�---J L--L--- N.T.S. Being 12 feet in width and adjoining street and plat lines and 6 feet in width and adjoining side lot lines unless otherwise shown. South Quarter Corner of Sec. 15, Twp. 12/, Rng. 25 \ I Wright County, MN 15�Cast Iron Monument \ 22 /T , �1 14 �l �p 1 � <��" j\ /P CH OP en / \ \ „O ,l \ /\ h \ 1 " � <X \ � v \ \ \ 80 \ \ \ \ \ IP %2 INCH / 22703 / — IP %2 INCH Scar / lP %2 IN5H n„ IP %2 INCH 2270 CITY OF MONTICELLO WRIGHT COUNTY, MN East Quarter Corner of Sec. 15 1 West Quarter Corner of Sec. 14 I I T \ Twp. 12/, Rng. 25 Wright County, MN I 10EE�AN s 15 1 14 K Found Mag Nail HAYWARD I, I 1 I SCHO0O0 L BLVD 1 Q L--- --�-- --- / NO VICINITY MAP / Sec. 14 & 15, Twp. 121, Rng. 25 Wright County, MN s c � JFF �irje \ \ PERSON c0'y� ejac,F \ IP %2 /NCH NS �� \ 7439 o N a� 2 Oct• /SO A W I /P %2" / v' Open in con cre to / /* 01001 0 � a � O 1` utility -C per f COMMONS I ITION / ASO / lP %2 INCH 22703 0� A I \ \ \ \ • Denotes found iron monument O Denotes V2 inch x with a 14 inch iron monument plastic plug 0\ II A _stamped R.L.S. 44360 OutlOt Denotes found cast iron monument all of Out/ot A is �O J �O \ \ \ I K Denotes found PK nail I \ a drainage & utility `� O O� I easement 0 V I LS 22703 Denotes Steven Ische, LS LS 7439 Denotes Robert Rohlin, LS Denotes easement I / 41F� I � Denotes existing adjoiners / o Denotes limited access /SO I / 1 of Ou t/o t B, JEFFERSON COMMONS N 890/7'09" W 33/.6/ P %2 INCH / 5 14� \ \ Open \ 7 22 23j A //1 %- rl/ A %- %-r-rl \ / V \/ / / L- / 1 / / L- L/ \ Southwest Corner of Sec. 14 Southeast Corner of Sec. 15 N 89016'54" W 2637.53 Twp. 121, Rng. 25 Wright County, MN BOGART, PEDERSON & ASSOC/ATES, INC. � CITY OF ontice o OFFICE: 763-295-2711 FAX: 763-295-4404 505 Walnut Street Suite 1 I Monticello, MN 55362 November 21, 2022 Re: Jefferson Commons 4th Plat The Engineering Department has reviewed the Plat dated 10-20-22 as prepared by Bogart, Pederson & Associates, inc. and offers the following comments: General Comments 1. Perimeter plat easements shall be 12' in width in accordance with the subdivision ordinance. Final plat should be clear that the vacated easements are being reestablished. Permanent easements will need to be provided for existing utilities and sign on site, if they are to remain onsite. If existing utilities and sign are to be removed, a temporary easement will need to be in place until relocations are coordinated by developer. 3. Parking lot lights will need to be disconnected from the city system at the time of development. 4. Stormsewer currently connects between the Cities parking lot and the proposed lot. Developer will need to accommodate current drainage patterns and provide easement for the stormsewer or propose new drainage patterns at time of development and construct at developers cost. 5. If the development proposal will disturb 1 acre or more an NPDES/SDS Construction Storm Water General Permit (CSWGP) will be required. 6. A more detailed review of the development plans will be completed when the applicant submits civil plans. The proposed plans will need to meet the requirements of the City's Design Manual and Specifications. The City is not responsible for errors and omissions on the submitted plans. The owner, developer, and engineer of record are fully responsible for changes or modifications required during construction to meet the City's standards. Please have the applicant provide a written response addressing the comments above. Please contact the Engineering Department with any questions. Sincerely, Ryan Melhouse Project Engineer www.ci.monticeIlo.mn.us MonticeRo November 30, 2022 City Planning File: 2022-044 PHONE: 763-295-2711 FAX: 763-295-4404 505 Walnut Street Suite 1 Monticello, MN 55362 Re: Jefferson Commons 4t" Addition Preliminary and Final Plat The city is not responsible for errors and omissions on the submitted plans. The owner, developer, and engineer of record are fully responsible for changes or modifications required during construction to meet the City's standards. After review of the most recent land use application plans dated 11-14-22 for the proposed development in the City of Monticello, we have determined the following based on the 2020 MN State Fire Code: 1. The applicant will verify that all access drive spacing in the parking lots are at least 24ft wide for aerial apparatus access and circulation within this lot. The allowed decrease is from the required 26 feet width specified in Fire Code Appendix D105.2. 2. The applicant will verify and provide full turning radius in access roads for the City's aerial apparatus as required in Fire Code Appendix D103.3. 3. The City of Monticello has adopted appendix P of the fire code. This requires that a building have adequate first responder radio coverage. Please work with the Fire Marshal to comply with this section. 4. The city requires that you install a fire key box on the outside of your building. Please work with the fire marshal on this requirement. 5. We require that you work with the Fire Chief/Fire Marshal on locating your Fire Department Connection for the sprinkler system. The Fire Marshal must approve the location before it is installed. www.d.monticello.mn.us I CITY OF PHONE: 763-295-2711 FAx:763-295-4404 0 n iceflo 505 Walnut Street Suite 1 Monticello, MN 55362 6. The city requires hydrant spacing at 400 feet based on Fire Code Section 507.5.1 exception number 2. 7. The applicant will verify the underground and above ground fuel tanks distance from all utilities are Fire Code compliant. These items are subject to approval of the Monticello Fire Chief and Fire Marshal. This is a preliminary list of items that would need to be addressed. Please have the applicant provide a written response addressing the comments above. Please contact the Department of Building Safety with any questions. Sincerely, 16--;7 dulll�� Chief Building Official/Zoning Administrator www.ci.monticello.mn.us www.ci.monticello.mn.us DEPARTMENT OF TRANSPORTATION December 7, 2022 Ms. Angela Schumann Community Development Director City of Monticello RE: C.S. 8605 R.P. 067.164 (MN 25) Jefferson Commons Fourth Addition Plat Monticello, Minnesota Dear Ms. Schumann: District 3 - Planning 7694 Industrial Park Road Baxter, MN 56425 218/828-5700 or 1-800-657-3971 The Minnesota Department of Transportation (MnDOT) has reviewed the above -referenced plat in compliance with the provisions of Minnesota Statutes 505.03, Plats and Surveys. MnDOT would like to offer the following comments/recommendations: 1. MnDOT District 3 staff has reviewed the property plan documents for the Jefferson Commons Fourth Addition Plat property that abuts MN 25 in the City of Monticello and would like to provide the following comments. 2. MnDOT District 3 staff do not find any substantive comments or concerns with the plat. 3. No encroachments may be made to the MN 25 right of way. 4. No work may be done in the MN 25 right of way without a permit. There shall be no net increase in storm water runoff to MN 25 right of way from the property. Contact Keith Peterson, District 3 Permits Supervisor for right of way work questions and permit information. If you have any further questions or comments, please call me at 320-223-6526. Sincerely, Thomas Cruikshank Digitally signed by Thomas Cruikshank Date: 2022.12.07 08:37:20 -06'00' Tom Cruikshank Principal Planner ecc: MnDOT District 3 Development Review Committee file An equal opportunity employer DEVELOPMENT CONTRACT JEFFERSON COMMONS FO UR TH ADDinoN (PC#2022-052) THIS DEVELOPMENT CONTACT ("Contract") dated December 12, 2022, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City"), and DANIEL THOMAS ROBBINS and LYNETTE RHEA ROBBINS, AS TRUSTEES OF THE ROBBINS LIVING TRUST DATE AUGUST 23, 2017 (the "Developer") 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Jefferson Commons Fourth Addition (referred to in this contract as the "Plat" and the "Development") consisting of approximately 5.5 acres. The land is located in the County of Wright, State of Minnesota, and is legally described on the attached Exhibit "A" ("Property"). The Developer is replatting the existing parcels into a commercial use development parcel to be developed under the B-4, Regional Business zoning standards and a single outlot to be retained by the City of Monticello. 2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the Plat on condition that the Developer enter into this Contract, furnish the security required by it, and record the Plat with the 224358v5224358v4 County Recorder or Registrar of Titles within 365 days after the City Council approves the final Plat or the execution of this Contract, whichever occurs later. 3. RIGHT TO PROCEED. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Contract has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the Plat has been submitted to the Wright County Recorder's Office, and 4) the City has issued a letter that all conditions have been satisfied and that the Developer may proceed. 4. PHASED DEVELOPMENT. The Development is not a phased development. Future development within the Plat is subject to an amendment to the existing Conditional Use Permit for Planned Unit Development and any other required land use approvals applicable at the time of development. 5. PRELIMINARY PLAT STATUS. This Plat is not part of a phased development. 6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved Plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan and official controls. 7. DEVELOPMENT PLANS. The Plat shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. With the exception of Plans A and B, the plans may be prepared, subject to City approval, after entering the Contract, but before commencement of any 224358v5224358v4 work in the Plat. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Plan A - Plat Plan B - Final Grading, Drainage, and Erosion Control Plan Plan C — Civil Details Plan Plan D — Sidewalk Plan 8. IMPROVEMENTS. The Developer shall install and pay for the following: A. Site Grading and Erosion Control B. Setting of Iron Monuments C. Surveying and Staking D. Sidewalks and Parking The improvements shall be installed in accordance with the City subdivision ordinance; City standard specifications for utilities and street construction; and any other ordinances. The Developer shall submit plans and specifications which have been prepared by a registered professional engineer to the City for approval by the City Engineer. The City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all written instructions received from the City's inspectors subject to Developer's plans and specifications. The Developer or his engineer shall schedule a pre -construction meeting at a mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to review the program for the construction work. Within thirty (30) days after the completion of the improvements and before the security is released, the Developer shall supply the City with a complete set of reproducible "as constructed" plans, an electronic file of the "as 224358v5224358v4 constructed" plans in an auto CAD.DWG file or a .DXF file, and two complete sets of blue line "as constructed" plans, all prepared in accordance with City standards. In accordance with Minnesota Statutes § 505.021, the final placement of iron monuments for all lot corners must be completed before the applicable security is released. The Developer's surveyor shall also submit a written notice to the City certifying that the monuments have been installed. 9. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: • Wright County for County Road Access and Work in County Rights -of -Way • Wright County Soil Conservation District • MnDot for State Highway Access • Minnesota Department of Health for Watermains • NPDES Permit for Stormwater Connections • MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal • DNR for Dewatering • City of Monticello for Building Permits 10. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer's and the Developer's contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 11. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the platted property to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 12. EROSION CONTROL AND STORM WATER CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City or Wright County Soil and Water Conservation District. The City or Wright County 224358v5224358v4 Soil and Water Conservation District may impose additional erosion control and storm water requirements if they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded within 48 hours after the completion of the work or in an area that is inactive for more than seven (7) days unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification which may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City or the Wright County Soil and Water Conservation District, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed and no building permits will be issued unless the Plat is in full compliance with the approved erosion control plan and storm water control measures are in place. 13. GRADING PLAN AND CERTIFICATION. The Plat shall be graded in accordance with the approved grading plan, stormwater control measures and erosion control plan as set forth in Plan "B". The plan shall conform to City of Monticello specifications. Within thirty (30) days after completion of the grading and before the City approves individual building permits (except as permitted by this agreement or the Building Official), the Developer shall provide the City with an "as constructed" grading plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches have been constructed on public easements or land owned by the City. Additionally, the "as constructed" grading plan will include a certification that the grading following construction activities has been undisturbed or 224358v5224358v4 has been returned to the state required in the grading plan. The "as constructed" plan shall include field verified elevations of the following: a) cross sections of ponds; b) location and elevations along all swales, wetlands, wetland mitigation areas if any, ditches, locations and dimensions of borrow areas/stockpiles, and installed "conservation area" posts; and c) lot corner elevations, and building pads. The City will withhold issuance of building permits until the approved certified grading plan is on file with the City and all erosion control measures are in place as determined by the City Engineer. The Developer certifies to the City that all lots with building footings placed on fill have been monitored and constructed to meet or exceed applicable specifications. 14. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any construction in the Plat, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. The Developer shall pay a penalty of $100.00 a day for each calendar day that the streets are not cleaned in accordance with this paragraph. If the Developer repeatedly fails to clean streets in accordance with this paragraph, the City may, in its discretion, perform the work or contract to have the work completed and bill the costs to the Developer. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days from the date notice of the amount owed to the City is mailed, the City may draw down the Irrevocable Letter of Credit to pay any costs. No development, utility or street construction will be allowed and no building permits will be issued unless the Plat is in full compliance with the requirements of this paragraph. 15. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract, the improvements lying within public easements shall become City property without further notice or action. 224358v5224358v4 16. CITY ADMINISTRATION, PLANNING AND LEGAL EXPENSES. The Developer shall submit a $2,000.00 escrow deposit for fees relating to City administration, legal and planning -related expenses associated with the Plat development. Fees for City service shall be at standard hourly rates per the City's adopted fee schedule. 17. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION OBSERVATION. At the time of development, the Developer shall submit an escrow deposit for fees relating to City engineering administration and construction observation associated with the Plat development. The escrow shall be paid at the time of lot development for each proposed lot in accordance with the city fee schedule. The Developer shall pay a fee for the City's engineering administration. City engineering administration will include monitoring of construction observation, consultation with Developer and his engineer on status or problems regarding the project, coordination for final inspection and acceptance, project monitoring during the warranty period, and processing of requests for reduction in security. Fees for this service will be billed at hourly rates estimated to be two percent (2.0%) of the estimated construction cost, assuming normal construction and project scheduling. The Developer shall pay for construction observation performed by the City's consulting engineer. 18. CLAIMS. In the event that the City receives claims from labor, materialmen, or others that work required by this Contract has been performed, the sums due them have not been paid, and the laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Contract. 224358v5224358v4 19. STORM SEWER AREA TRUNK AREA CHARGE. Lot 1, Block 1 of the Plat is subject to a storm sewer area charge of $49,533.00. The area charge is based on the net area of the final Plat less any area credit for pond area, and is calculated as follows: 3.8 acres x $4,268.00 (Base Fee/Net Acre) _ $16,218.40 3.8 acres x $8,767,00 (Alternate Fee/Net Acre) _ $33,314.60 The total storm sewer area charge for the Development of $49,533.00 shall be assessed against the property if not paid by the Developer in cash at the time of final Plat approval or at building permit which shall be paid at prevailing rate at developer's option. If assessed, an interest rate of 2.0% over prime as published in the Wall Street Journal at the time of assessment per annum on the remaining principal balance each year shall apply. 20. SANITARY SEWER TRUNK AREA CHARGE. Lot 1, Block 1 of the Plat is subject to a sanitary sewer area charge of $15,1810. The area charge is based on a per acre basis of the final Plat and is calculated as follows: 3.8 acres x $3,995.00 per acre = $15,181.00 The Developer shall be assessed or shall pay the sanitary sewer area charge in cash at the time of final Plat approval or at building permit which shall be paid at prevailing rate at developer's option. If assessed, an interest rate of 2% over prime as published in the Wall Street Journal at the time of assessment per annum on the remaining principal balance each year shall apply. 21. WATER MAIN AREA TRUNK CHARGE. Lot 1, Block 1 of the Plat is subject to a water main area charge of $11,225.20. The area charge is based on a per acre basis of the final Plat and is calculated as follows: 3.8 acres/units x $2,954.00 per acre = $11,225.20 The Developer shall be assessed or shall pay the sanitary sewer area charge in cash at the time of final Plat approval or building permit which shall be paid at prevailing rate at developer's option. If assessed, 224358v5224358v4 an interest rate of 2% over prime as published in the Wall Street Journal at the time of assessment per annum on the remaining principal balance each year shall apply. 22. PARK DEDICATION. Not applicable. 23. LANDSCAPING. The Developer shall follow all requirements of the City's Zoning Ordinance requirements and the City approved Landscape Plan and any specific requirements assigned at the time of subsequent land use approvals. 24. SPECIAL PROVISIONS. The following special provisions shall apply to Plat development: A. Implementation of the recommendations of Resolution No. PC 2022-052, approving Preliminary Plat. B. Implementation of the recommendations of Resolution No. 2022- , for approval of the Final Plat, including the conditions listed in Exhibit Z of the December 6th, 2022 Planning report by Northeast Associated Consultants. C. Implementation of the recommendations listed in the November 21, 2022 engineering report prepared by City Project Engineer Ryan Melhouse. D. Implementation of the recommendations listed in the November 30, 2022 Building Official's letter prepared by Chief Building Official Ron Hackenmueller. E. Lot 1, Block 1, Jefferson Commons Fourth Addition will be subject to the existing Conditional Use Permit for Planned Unit Development Agreement between the City of Monticello and the Muller Theater (adjacent property) on the underlying Outlot B, Jefferson Commons, which governs cross access, parking and signage. F. There are existing underground storm sewer facilities located within the northerly portion of the parking lot located in Outlot B, Jefferson Commons, and Developer will be provide a shared stormwater facilities easement and stormwater maintenance agreement for the shared stormwater 224358v5224358v4 facilities which shall include Developer maintenance of the shared stormwater facilities. Developer will maintain the current storm sewer system as currently configured. G. Developer will not reconfigure the existing parking lot until Developer has acquired the necessary land use approvals from the City. The reconfiguration will include design for the existing parking lot lighting for private service by the Developer. H. City and Developer will continue to share the northerly access and such access will remain shared after reconfiguration of the lot at time of plat recording and development. I. Consistent with the conditions listed in Exhibit Z of the December 6th, 2022 Planning report by Northeast Associated Consultants, the Developer is required to install a 6' concrete sidewalk along the length of Deegan Avenue within the plat. J. Developer will be responsible for all costs of any future parking lot reconfiguration, including any reconfiguration of the parking lot within the City's remainder parcel based on the City's design details. K. Developer shall be responsible for all costs of relocation of the fiber utilities and private utilities necessary to serve Lot 1, Block 1, Jefferson Commons Fourth Addition. L. Developer will obtain any easements necessary, at Developer's sole cost and expense, for placing fiber lines and electric lines for the Muller Theater sign on property located outside of the Plat. M. Prior to City Council approval of the final Plat, the Developer shall furnish a boundary survey of the proposed property to be platted with all property corner monumentation in place and marked with lath and a flag. Any encroachments on or adjacent to the property shall be noted on the survey. The Developer shall post a $300.00 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: 1 units at $300.00 per unit. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set 224358v5224358v4 following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found or set prior to the issuance of a building permit for that lot. N. The Developer is required to submit the final Plat in electronic format. The electronic format shall be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading, utilities, and streets) shall be in electronic format in accordance with standard City specifications. The Developer shall also submit one complete set of reproducible construction plans on Mylar. O. A landscaping security equal to 125% of the estimated costs of individual lot landscaping is required prior to issuance of building permit for each lot within the Plat. P. A security for the installation of the required public sidewalk equal to 125% of the estimated cost of construction is required prior to issuance of the building permit for any lot within the Plat. 25. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City prior to the time of final Plat approval: City Administration, Legal and Planning (1 %) $ 2,000.00* Lot Monuments 300.00 Total Cash Requirements $ 2,300.00* * Fees reconciled to actual expenses at close of project. 26. WARRANTY. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. With the exception of the required sidewalk, street construction and utility services were previously provided at the time of the original development. No new streets or utilities are required to accommodate this plat. 224358v5224358v4 27. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all actual costs incurred by it or the City in conjunction with the development of the Plat, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the Plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the Plat. The Developer shall deposit with the City the amount set forth in Section 30 to be used for the payment of these fees and enforcement fees. If the amount in the deposit account drops below 15% of the initial amount, the Developer will make additional deposits in amounts set by the City. At the completion of the project and following payment of all expenses related to the project, the City shall return the remaining deposit funds to the Developer. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by it and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including reasonable attorneys' fees and costs. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Contract. The Developer hereby waives all assessment notice and hearing requirements. If the Developer elects to have the charges set forth in this contract assessed to the properties herein, the assessment shall be payable over a ten year period, in ten equal principal installments, plus interest at 2% over prime as published in the Wall Street Journal at the time of assessment per annum on the remaining principal balance each year. Interest will begin to accrue 224358v5224358v4 on the principal balance commencing on the date of final Plat approval by the City of Monticello or the date of this contract, whichever is later. E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt Plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per year. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 28. DEVELOPER'S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty- eight (48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 29. SUCCESSORS AND ASSIGNS. The Developer may not assign this Contract without the written permission of the City Council. This Development Contract shall be binding upon and inure to the benefit of the parties and their respected successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Property. 30. MISCELLANEOUS. A. The Developer represents to the City that the Plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, 224358v5224358v4 zoning ordinances, and environmental regulations. If the Plat ceases to comply with county, metropolitan, state and federal laws and regulations, the City may, at its option, refuse to allow construction or development work in the Plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City under this Contract. C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building permits, including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. E. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connection permits may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the streets needed for access have been paved with a bituminous surface and the utilities are accepted by the City Engineer. F. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. G. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the 224358v5224358v4 form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. In the event this Contract is filed of record, upon compliance of all terms herein by Developer, the City shall file a termination of record. H. Developer or its prime contractor shall take out and maintain or cause to be taken out and maintained until one (1) month after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the Plat or when any construction commences, whichever later occurs. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. I. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. J. The Developer may not assign this Contract without the written permission of the City Council, unless such assignment is to a principal of Developer or another entity in which the 224358v5224358v4 Developer is a principal. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells part or parts of the platted land, until all conditions of assignment are met. K. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls, the development plans, or special conditions referred to in this Contract required to be constructed shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. 31. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust Dated August 23, 2017 Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Monticello City Hall 505 Walnut Street, Suite 1 Monticello, Minnesota 55362 with a copy to the City Attorney by regular mail at: Campbell Knutson, P.A. Grand Oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121. Attn: Monticello City Attorney (Remainder of page intentionally left blank) 224358v5224358v4 (Signatures on the following pages) 224358v5224358v4 CITY OF MONTICELLO (SEAL) n STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) Lloyd Hilgart, Mayor Rachel Leonard, City Administrator The foregoing instrument was acknowledged before me this day of , 202, by Lloyd Hilgart and by Rachel Leonard, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 224358v5224358v4 DEVELOPER: THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017 Daniel Thomas Robbins, Trustee Lynette Rhea Robbins, Trustee STATE OF MINNESOTA ) ( ss. COUNTY OF The foregoing instrument was acknowledged before me this day of , 202, by Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust Dated August 23, 2017, on behalf of the Trust. Notary Public DRAFTED BY: Campbell Knutson Professional Association Grand oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP 224358v5224358v4 EXHIBIT "A" Legal description Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota. Outlot B, Jefferson Commons, Wright County, Minnesota. [PIN Nos. 155-176-001020 and 155-164-000020 / abstract] 224358v5224358v4 EXHIBIT `B" IRREVOCABLE LETTER OF CREDIT No. _ Date: TO: City of Monticello 505 Walnut Street Monticello, Minnesota 55362 Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $ , available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. dated , 2 , of (Name of Bank b) Be signed by the Mayor or City Administrator of the City of Monticello. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Monticello City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty- five (45) days prior to the next annual renewal date addressed as follows: Monticello City Administrator, Monticello City Hall, 505 Walnut Street, Monticello, MN 55362, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. :• 224358v5224358v4 Its CERTIFICATE OF INSURANCE PROJECT: CERTIFICATE HOLDER: City of Monticello 505 Walnut Street Monticello, Minnesota 55362 INSURED: ADDITIONAL INSURED: City of Monticello AGENT: WORKERS' COMPENSATION: Policy No. Effective Date: Expiration Date: Insurance Company: COVERAGE - Workers' Compensation, Statutory. GENERAL LIABILITY: Policy No. Effective Date: Expiration Date: Insurance Company: () Claims Made () Occurrence LIMITS: [Minimum] Bodily Injury and Death: $500,000 for one person $1,000,000 for each occurrence Property Damage: $200,000 for each occurrence -OR- Combination Single Limit Policy $1,000,000 or more COVERAGE PROVIDED: Operations of Contractor: YES Operations of Sub -Contractor (Contingent): YES 224358v522 224358v4 Does Personal Injury Include Claims Related to Employment? YES Completed Operations/Products: YES Contractual Liability (Broad Form): YES Governmental Immunity is Waived: YES Property Damage Liability Includes: Damage Due to Blasting YES Damage Due to Collapse YES Damage Due to Underground Facilities YES Broad Form Property Damage YES AUTOMOBILE LIABILITY: Policy No. Effective Date: Insurance Company: (X) Any Auto LIMITS: [Minimum] Bodily Injury: $500,000 each person Property Damage: $500,000 each occurrence -OR- Combined Single Limit Policy Expiration Date: $1,000,000 each occurrence $1,000,000 each occurrence ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY DAMAGE ON ANY OF THE ABOVE COVERAGES: If so, list: Amount: $ [Not to exceed $1,000.00] SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL TEN (10) DAYS WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE IS ISSUED. Dated at On MM Authorized Insurance Representative 224358v523 224358v4 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT [Jefferson Commons Fourth Addition] CITY OF MONTICELLO, a Minnesota municipal corporation, fee owner of all or part of the subject property, the development of which is governed by the foregoing Development Contract, affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property owned by it. Dated this day of , 20 CITY OF MONTICELLO (SEAL) And STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) Lloyd Hilgart, Mayor Rachel Leonard, City Administrator The foregoing instrument was acknowledged before me this day of , 202_, by Lloyd Hilgart and by Rachel Leonard, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public DRAFTED BY: CAMPBELL KNuTsoN Professional Assoclalion Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP 224358v524 224358v4 SUMMARY OF EXPENSES/FINANCE PLAN 8 -Dec -22 Total Acres in Development Total Acres in Development Total Units in Development 5.5 gross 5.5 net 3.8 gross 3.8 net Trunk Area Charges Improvement Construction Costs City Administration & Planning Acreage Acres or Credits Net Notes Legal Charge Units Lot Corners/Iron Monuments $300 #units Total Construction Cost for the purpose of calculating LOC Assessment Actual; cost reconciled at project completion/Min. of $2000 Park & Pathway Dedication Maximum allowable reduction prior to acceptance and bond 90.00% NA Payable at time of development Special Assessments 3.00% NA Payable at time of development Lift Station NA Booster Station 4.00% NA Payable at time of development Sanitary Sewer (gross acres) $3,995 3.8 $15,181.00 2022 commercial rate; paid at prevailing rate at platting or building permit Watermain (gross acres) $2,954 3.8 $11,225.20 2022 commercial rate; paid at prevailing rate at platting or building permit Storm Sewer (net acres, base fee) $4,268 3.8 $16,218.40 2022 commercial rate; paid at prevailing rate at platting or building permit Storm Sewer net acres, alternate ponding fee $8,767 3.8 $33,314.60 2022 commercial rate; paid at prevailing rate at platting or building permit Total amount to Assess $75,939.20 Per Lot Assessment based on (#) units $75,939.20 City Escrow (Based on Public Improvement Construction Costs City Administration & Planning 2.00% $2,000.00 Actual; cost reconciled at project completion/Min. of $2000 Legal 2.00% Lot Corners/Iron Monuments $300 #units Total Construction Cost for the purpose of calculating LOC Incl above Actual; cost reconciled at project completion/Min. of $2000 Engineering and Inspection Maximum allowable reduction prior to acceptance and bond 90.00% Pay at Dvlp Payable at time of development Grading, Restoration & 3.00% Payable at time of development Erosion & Sediment Control Inspection Streets and Utilities Review & Inspection 4.00% Payable at time of development Total City Fees Site Grading Estimate I Pay at DvIp I Required to calculate grading escrow above ADDITIONAL REQUIRED LETTERS OF CREDIT Landscaping Prairie Restoration Tree Preservation 000 IAC Total Addit� Pay at Dvlp I Construction cost estimate to be provided at development/building permit to Dvlp Surety for plans to specifications and restoration Escrow amounts as listed in this finance plan template area written estimate of consulting and staff time and cost for plan review and inspection for the development. This may include engineering, legal, planning and environmental consultation. Should the original escrow be exceeded, the applicant or responsible party will be billed for all additional services. In signing the development agreement, the applicant is indicating that they have not relied on the estimate of fees in their decision to proceed. It is the policy of the City of Monticello to require developers to reimburse the City for costs incurred in reviewing and inspecting development projects, so that these costs are not borne by the taxpayers of the City. These costs include all of the City's out-of-pocket costs for expenses, including the City's costs for review and inspection by the City's staff, Consulting Engineer, Consulting Planner, City Attorney, or other consultants. ,0000 15 Calculate City Fees/Escrows/Securities) Sanitary Sewer Watermain Storm Sewer Roads, Driveways and Sidewalks/Trails Lighting, Street Signage, Mailboxes Pay at Dvlp Notes Construction cost estimate to be provided at development/building permit Construction total for purpose of calculating other fees Lot Corners/Iron Monuments $300 #units Total Construction Cost for the purpose of calculating LOC Maximum allowable reduction prior to acceptance and bond 90.00% Site Grading Estimate I Pay at DvIp I Required to calculate grading escrow above ADDITIONAL REQUIRED LETTERS OF CREDIT Landscaping Prairie Restoration Tree Preservation 000 IAC Total Addit� Pay at Dvlp I Construction cost estimate to be provided at development/building permit to Dvlp Surety for plans to specifications and restoration Escrow amounts as listed in this finance plan template area written estimate of consulting and staff time and cost for plan review and inspection for the development. This may include engineering, legal, planning and environmental consultation. Should the original escrow be exceeded, the applicant or responsible party will be billed for all additional services. In signing the development agreement, the applicant is indicating that they have not relied on the estimate of fees in their decision to proceed. It is the policy of the City of Monticello to require developers to reimburse the City for costs incurred in reviewing and inspecting development projects, so that these costs are not borne by the taxpayers of the City. These costs include all of the City's out-of-pocket costs for expenses, including the City's costs for review and inspection by the City's staff, Consulting Engineer, Consulting Planner, City Attorney, or other consultants. City Council Agenda: 12/12/2022 2V. Consideration of approving an amended purchase agreement for a portion of Outlot B of Jefferson Commons (155-164-00020) and approving a Cost Share Agreement relating to the sale Prepared by: Meeting Date: ® Consent Agenda Item Community Development Director 12/12/2022 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director, Public Works City Administrator Director/City Engineer ACTION REQUESTED Decision 1: Motion to adopt Resolution 2022-142 approving an amended purchase agreement for a portion of Outlot B of Jefferson Commons (155-164-00020). Decision 2: Motion to approve a Cost Share Agreement providing for the terms and conditions of existing and future improvements associated with the land sale of a portion of Outlot B of Jefferson Commons (155-164-00020). PRIOR COUNCIL ACTION November 14, 2022: Approval of a purchase agreement for a portion of Outlot B of Jefferson Commons and consent to plat Jefferson Commons 4t" Addition including Outlot B. REFERENCE AND BACKGROUND Council is asked to approve an amendment to the purchase agreement for the sale of a portion of Outlot B to the adjacent property owner of Lot 2, Block 1 Jefferson Commons 1St Addition and a companion Cost Share Agreement specifying the terms and conditions of existing and proposed site improvements associated with the land sale. The purchase agreement amendment makes two primary changes to the prior approved purchase agreement. First, it provides for conveyance by quit claim deed, rather than limited warranty deed. The quit claim deed will be recorded following the plat, conveying the City's interest in the property to the Buyer. This allows the proposed legal on the plat to remain accurate as drafted. The second change is to allow for an extension of the closing date to City Council Agenda: 12/12/2022 February 1, 2023. This date facilitates plat review time by Wright County and resolution of any closing related matters. Terms and conditions from the prior agreement remain unamended as follows. • The owner of Lot 2, Block 1 is seeking to purchase approximately 1.1 acres, or 47,920 square feet of Outlot B. Due to the number of encumbrances on the parcel, the prospective Buyer's requested purchase price is $10,000 in total for the parcel. The Council indicated that any consideration of sale at this amount would require that the Buyer agree to pay all costs associated with the sale and use of the subject portion of Outlot B. • Buyer to negotiate and coordinate any amendment to the existing Agreement between the City and theater currently in place over Outlot B. • Platting to subdivide the proposed 1.1 -acre sale parcel and combination with the Buyer's existing parcel (Lot 2, Block 1, Jefferson Commons 15t Addition). • Development agreement to be executed with platting and prior to closing to include: o Reconfiguration of the existing parking lot over Outlot B to the City's desired specification with costs for such reconfiguration being exclusively the Buyer's. o Relocation of fiber utilities within Outlot B at Buyer's cost. • Buyer to pay all legal costs associated with the sale, including City legal costs. • Buyer to pay all closing costs identified in Section 14 of the purchase agreement closing date on or before February 1, 2023 (amended date). • Both the parcel retained by the City and that portion sold to the Buyer would be subject to the existing Agreement between the City and Muller Theater, which is binding on all successors, heirs and assigns. The agreement provides for reciprocal parking over Outlot B, as well as the location of the theater's pylon sign. The sale of northerly portion of Outlot B is for purposes of better utilization of buildable area on the adjacent parcel. The majority of Outlot B is encumbered by powerline easement, with only approximately 50' in depth across the northerly portion of the outlot located outside of powerline easement. The Cost Share Agreement outlines specifically the Buyer's responsibilities as noted above for the existing parking lot and the existing utility lines within the portion of land to be acquired. The agreement requires City review and approval of the configuration of the parking lot and required permits for relocation of utilities. The cost responsibility for the relocation of the utilities, including the FiberNet Monticello line, as well as costs to reconfigure the parking lot are the Buyer's responsibility in full. City Council Agenda: 12/12/2022 The Buyer will be required to submit future land use applications as applicable for site development on the proposed parcel. Budget Impact: All costs associated with this transaction are the Buyers'. Proceeds of $10,000 for the sale of the property will be receipted into the Capital Projects Fund. II. Staff Workload Impact: The Community Development Director, City Engineer, Project Engineer and City Administrator have all been involved in the research and review of the proposed purchase agreement and sale, with total time to date estimated at 20 hours. The City Attorney prepared the amended purchase agreement and will be managing the closing process for the City. III. Comprehensive Plan Impact: Outlot B is guided "Community Commercial" in the Comprehensive Plan and is currently zoned B-4 (Regional Business) District. Sale and development of the subject site for commercial purposes is consistent with the 2040 Plan guidance. The site is appropriate for the development of retail goods and services as noted within the 2040 Plan. The 2040 Plan includes a strategy calling for Successful Commercial Centers and Corridors and recommends targeting vacant or under- performing parcels to spur private property investment. STAFF RECOMMENDED ACTION City staff recommends approval of the amendment to purchase agreement as drafted, as well as the Cost Share Agreement as drafted. The proposed agreements are in support of continued work to convey the property as previously approved by the City Council. SUPPORTING DATA A. Resolution 2022-142 B. Aerial Site Image C. Amendment to Purchase Agreement D. Cost Share Agreement E. Purchase Agreement F. Purchase Description and Sketch CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2022-142 RESOLUTION APPROVING AMENDMENT TO PURCHASE AGREEMENT WHEREAS, the City of Monticello entered into a Purchase Agreement ("Purchase Agreement") with Daniel Thomas Robbins and Lynette Rhea Robbins, the Trustees of theThe Robbins Living Trust dated August 23, 2017 ("Buyer") for the conveyance of the property described in the Purchase Agreement ("Property") generally consisting of a portion of Outlot B, Jefferson Commons to be platted together with the Buyer's abutting property as Lot 1, Block 1, Jefferson Commons Fourth Addition ("Lot I"), when the Jefferson Commons Fourth Addition ("Plat") is recorded; WHEREAS, since the Plat has been prepared identifying the City as the owner of Outlot B, Jefferson Commons, a deed to the Buyer must be recorded after the Plat for Lot 1, which lot includes the Buyer's property; WHEREAS, the Purchase Agreement requires conveyance of the Property by a limited warranty deed; WHEREAS, the City cannot provide a limited warranty deed to Lot 1, since it is not the owner of all of the property within Lot 1; WHEREAS, rather than changing the Plat to provide for a conveyance of the Property prior to recording the Plat, the Buyer has agreed to take title to Lot 1 by a quit claim deed; WHEREAS, the parties desire to amend the terms of the Purchase Agreement accordingly and to extend the closing date to allow for sufficient time to obtain the necessary approvals for the the Plat as provided in the Amendment to Purchase Agreement attached hereto. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota: 1. The Amendment to Purchase Agreement is hereby approved; and 3. The Mayor and City Administrator are authorized to execute any documents which, in the opinion of the City Attorney, are necessary to complete this transaction. 224353v2 ADOPTED this 12th day of December, 2022, by the City Council of the City of Monticello, Minnesota. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk 224353v2 EXHIBIT A PURCHASE AGREEMENT 224353v2 Subject Parcel/Area CITY OF A Monticello 1in=188 ft N A October 27, 2022 Map Powered By Data Link wsb AMENDMENT TO PURCHASE AGREEMENT THIS AMENDMENT TO PURCHASE AGREEMENT ("Amendment") is dated as of , 2022, ("Effective Date") by and between the CITY OF MONTICELLO, a Minnesota municipal corporation, ("Seller"), and DANIEL THOMAS ROBBINS AND LYNETTE RHEA ROBBINS, the Trustees of the THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017 ("Buyer"). RECITALS WHEREAS, Seller and Buyer entered into a Purchase Agreement dated , 2022 ("Purchase Agreement") for the conveyance of the Property as legally described within the Purchase Agreement; and WHEREAS, the parties desire to amend the Purchase Agreement concerning the form of the deed to be provided. NOW, THEREFORE, in consideration of the covenants and undertakings contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Buyer and Seller agree as follows: 1. INCORPORATED. The above Recitals are hereby incorporated as a material part of this Amendment with the same force and effect as if restated in full in this Paragraph. 2. AMENDMENT TO PARAGRAPH 3. Paragraph 3 of the Purchase Agreement is hereby amended to read as follows: 3. DEED/MARKETABLE TITLE. Upon performance by Buyer, Seller shall execute and deliver a Quit Claim Deed, conveying good and marketable title of record. 3. AMENDMENT TO PARAGRAPH 12. Paragraph 12 of the Purchase Agreement is hereby amended as follows: 12. CLOSING. The closing (the "Closing") shall occur simultaneous with the recording of the Plat and take place on or before February 1, 2023 ("Closing Date"). Unless otherwise agreed by the parties in writing, in the event that any of the contingencies provided for in this Agreement are not satisfied prior to the Date of Closing, this Agreement shall be null and void and of no further force and effect. The Closing shall take place at the offices of the Title Company and shall be accomplished through an escrow closing. The parties agree to execute such escrow instructions as may be appropriate to enable the Title Company to comply with the terms of this Agreement. At Closing, Seller and Buyer shall disclose their Social Security Numbers or Federal Tax Identification Numbers for the purpose of completing state and federal tax forms. 1 224352v2 4. AMENDMENT TO PARAGRAPH 13. Paragraph 13(A)(1) of the Purchase Agreement is hereby amended to read as follows: (1) Quit Claim Deed. A Quit Claim Deed for Lot 1, Block 1, Jefferson Commons Fourth Addition in recordable form and reasonably satisfactory to Buyer, which shall include the following well representations: "Seller certifies that the Seller does not know of any wells on the described Property." 5. AMENDMENT TO PARAGRAPH 14. Paragraph 14(A)(2) of the Purchase Agreement is hereby amended to read as follows: (2) Recording fee for the Quit Claim Deed; 6. FULL FORCE AND EFFECT. Except as provided herein, all terms and provisions of the Purchase Agreement shall remain in full force and effect. (the remainder of this page intentionally left blank) (signature pages to follow) 2 224352v2 IN WITNESS WHEREOF, Buyer has executed this Amendment the day of , 2022. THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017. Its Trustee Its Trustee 224352v2 [print name] [print name] IN WITNESS WHEREOF, Seller has executed this Amendment this day of , 2022. CITY OF MONTICELLO Lo 4 224352v2 Lloyd Hilgart, Mayor Rachel Leonard, City Clerk COST SHARE AGREEMENT THIS COST SHARE AGREEMENT ("Agreement") is made on the day of , 2022, ("Effective Date") by and between the CITY OF MONTICELLO, a Minnesota municipal corporation, ("City"), and DANIEL THOMAS ROBBINS AND LYNETTE RHEA ROBBINS, the Trustees of the THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017 ("Trust"). RECITALS A. The City is the owner in fee title of the property legally described as Outlot B, Jefferson Commons, Wright County, Minnesota, according to the recorded plat thereof ("City Parcel"); B. The Trust is the owner in fee title of the property legally described as Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota, according to the recorded plat thereof ("Trust Parcel"); C. The City and the Trust entered into a Purchase Agreement dated November 14, 2022 ("Purchase Agreement") and an Amended Purchase Agreement dated December 12, 2022, whereby the City agreed to sell a portion of the City Parcel to be combined with the Trust Parcel to be platted as Lot 1, Block 1, Jefferson Commons Fourth Addition ("Trust Lot") and the remnant portion of the City Parcel would continue to be owned by the City and platted as Outlot A, Jefferson Commons Fourth Addition ("City Lot"); D. The City Lot and a portion of the Trust Lot are improved with a parking lot that is subject to a reciprocal easement for parking pursuant to the terms of an Agreement between the City and Muller Family Theatres of Monticello, LLC dated July 13, 2004 and recorded with the Wright County Recorder's Office on August 30, 2004 as document No. A925026 ("Easement Agreement"); E. Pursuant to the Purchase Agreement, the parties are required to enter into this Agreement to address the terms related to the future configuration of the existing parking lot located on the City Lot and future relocation of utilities serving the Trust Lot. NOW, THEREFORE, the City and Trust agree as follows: 1. Recitals Incorporated. The recitals set forth above are hereby incorporated into and made a part of this Agreement. 2. Parking Lot Reconfiguration. If the Trust desires to reconfigure the existing parking lot located on the Trust Lot and City Lot in the future, the Trust agrees as follows: a. Reconfiguration of the parking lot on the City Lot and Trust Lot will be consistent with plans for the reconfiguration approved by the City and shall comply with the terms of the Easement Agreement. 224327v2 b. The Trust will be responsible for all costs associated with reconfiguration of the parking lot on the Trust Lot and the City Lot and for obtaining any permits required for the work to be done on the City Lot; C. The Trust will obtain from the City a construction easement for any work to be done on the City Lot in a form approved by the City. 3. Relocation of Utilities. If the public and private utilities located within the City Lot that serve the Trust Lot are required to be relocated to serve the proposed use of the Trust Lot, the Trust agrees as follows: a. The relocation of the public utilities will be subject to the approval by the City and the Trust must obtain from the City any easements for the work and the new location of the utilities within the City Lot, if the utilities are located outside of an existing drainage and utility easement, in forms approved by the City; b. The relocation of the private utilities will be subject to the approval by the private utility and the Trust must obtain from the private utility any easements and agreements for the work and the new location of the utilities within the City Lot, if the utilities are located outside of an existing drainage and utility easement, in forms approved by the City; C. The Trust will be responsible for all costs associated with the relocation of the public and private utilities, including returning the City Lot and any improvements located on the City Lot in a similar condition to that which existed prior to the relocation of the utilities, and for obtaining all necessary permits for the work. 4. Termination and Amendment. No termination, amendment, alteration or change to this Agreement shall be effective unless in writing and signed by parties. 5. Governing Law. This Agreement is governed by and shall be construed in accordance with the laws of the State of Minnesota. 6. Covenants Run with the Land. This Agreement shall be a covenant running with the land and shall be binding upon and inure to the benefit of the owners from time to time of the City Lot and the Trust Lot. 7. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall constitute an original but all of which together shall constitute a single Agreement. [Remainder of page intentionally left blank.] [Signature pages follow.] 2 224327v2 IN WITNESS WHEREOF, each party has caused this Agreement to be executed by an authorized representative on the date appearing below. CITY OF MONTICELLO go (SEAL) n STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) Lloyd Hilgart, Mayor Rachel Leonard, City Administrator The foregoing instrument was acknowledged before me this day of , 20225 by Lloyd Hilgart and by Rachel Leonard, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 3 224327v2 THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017. Its Trustee Its Trustee STATE OF MINNESOTA ) (Ss. COUNTY OF 1 [print name] [print name] The foregoing instrument was acknowledged before me this day of , 2022, by and , the Trustees of The Robbins Living Trust Dated August 23, 2017, on behalf of the trust. Notary Public DRAFTED BY: Campbell Knutson Professional Association Grand oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP 4 224327v2 PURCHASE AGREEMENT THIS PURCHASE AGREEMENT ("Agreement") is made on the day of , 2022, ("Effective Date") by and between the CITY OF MONTICELLO, a Minnesota municipal corporation, ("Seller"), and DANIEL THOMAS ROBBINS AND LYNETTE RHEA ROBBINS, the Trustees of the THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017 ("Buyer"). WHEREAS, the Seller is the owner of real property in the City of Monticello, Wright County, Minnesota, legally described as Outlot B, Jefferson Commons, according to the recorded plat, Wright County, Minnesota (PID 155-164-000020) ("Seller Property"); WHEREAS, the Buyer is the fee owner of real property in the City of Monticello, Wright County, Minnesota legally described as Lot 2, Block 1, Jefferson Commons 1St Addition, according to the recorded plat thereof, Wright County, Minnesota (PID 155-176-001020) ("Buyer Property"); WHEREAS, the Buyer desires to acquire approximately 47,920 square feet of the Seller Property as depicted on the attached Exhibit "A" as Proposed Parcel "A" (the "Property") and the Seller will retain the portion of the Seller Property less the Property as depicted in Exhibit A as Proposed Parcel `B" (the "Remnant Parcel"); WHEREAS, simultaneous with the conveyance under this Agreement, the Buyer has agreed to plat the Property and the Buyer Property as a single lot, which plat will also include the Seller owned Remnant Parcel containing a commuter lot as Jefferson Commons 4th Addition (the "Plat"), all at Buyer's cost. NOW, THEREFORE, the Buyer and Seller agree as follows: 1. SALE OF PROPERTY. Seller agrees to sell and Buyer agrees to buy the Property. 2. PRICE AND TERMS. Buyer agrees to purchase the Property for the sum of Ten Thousand and No/100 Dollars ($10,000.00) (the "Purchase Price"), which shall be payable by Buyer to Seller in cash or certified funds in full on the Date of Closing. 3. DEED/MARKETABLE TITLE. Upon performance by Buyer, Seller shall execute and deliver a Limited Warranty Deed, conveying good and marketable title of record, subject to only to the following exceptions (collectively, "Permitted Exceptions"): A. Reservation of minerals or mineral rights by the State of Minnesota, if any; B. Building and zoning laws, ordinances, state and federal regulations; C. Easements imposed by the plat of Jefferson Commons; and D. Exceptions to title which constitute encumbrances, restrictions, or easements of record. 1 222220v7 E. The Agreement between the City of Monticello and Muller Family Theaters of Monticello, LLC, dated July 13, 2004 and recorded in the Wright County Recorder's Office on August 30, 2004 as Document No. A925026. F. Permitted Exceptions as provided under Paragraph 5 of this Agreement. 4. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS. A. Seller shall pay all general real estate taxes and installments of special assessments due and payable in the year prior to the Date of Closing and in years prior thereto. Real estate taxes due and payable in and for the year of closing shall be prorated between Seller and Buyer on a calendar year basis to the actual Date of Closing; B. Seller shall pay on or before the Date of Closing all levied and pending special assessments; C. Seller shall pay on date of closing any deferred real estate taxes (including "Green Acres" taxes under MiNN. STAT. §273.111) or special assessments payment of which is required as a result of the closing of this Agreement; D. Buyer shall pay real estate taxes due and payable in the year following the Date of Closing and thereafter. 5. SURVEY AND TITLE EXAMINATION. A. Title Commitment. Within fifteen (15) business days following the Effective Date, Buyer shall order a title commitment for an Owner's Policy of Title Insurance ("Title Commitment") from a title company of Buyer's choosing ("Title Company"). The cost of the Title Commitment shall be paid by Buyer. B. Survey. Within fifteen (15) business days following the receipt of the Title Commitment, the Buyer may order an ALTA survey for the Property (the "Survey"). The cost of the Survey shall be paid by the Buyer. C. Title and Survey Review Period. (1) During the Inspection Period as further defined below, Buyer shall review the Title Commitment and the Survey. Prior to the expiration of the Inspection Period, Buyer shall notify Seller of which exceptions listed in the Title Commitment and/or Survey are unacceptable to Buyer in its sole reasonable discretion (the "Unpermitted Exceptions" and individually an "Unpermitted Exception" or "Title Defect"). Any items on the Title Commitment and/or Survey and not raised by Buyer as an Unpermitted Exception shall be deemed to be a "Permitted Exception". (2) Seller shall have sixty (60) days ("Cure Period") after the date of Seller's receipt of such notice to remove or cure any Title Defects to the reasonable satisfaction of 2 222220v7 Buyer. Seller shall use its reasonable efforts to remove or cure the Title Defects to Buyer's reasonable satisfaction, unless in the opinion of Seller such Title Defects are incapable of being cured during the Cure Period or by the Closing Date. If Seller does not cure all of the Title Defects within the Cure Period or in the same period procure a commitment by the Title Company to remove such Unpermitted Exceptions from the Title Policy, Seller shall notify Buyer in writing, prior to the expiration of the Cure Period, specifying those Title Defects Seller has failed or will be unable to cure. The above notwithstanding, Buyer may, by providing written notice of its intentions within ten (10) business days after the expiration of the Cure Period, elect to do any one of the following: (i) terminate this Agreement by providing written notice to Seller; or (ii) elect in writing to waive any uncured Title Defects. (3) If any update to the Title Commitment received after the Cure Period and prior to Closing discloses any matters which are not found on the Title Commitment and/or the Survey, are not caused by Buyer's actions and are also unacceptable to Buyer in its commercially reasonable determination, Buyer shall notify Seller of same within five (5) business days of receipt of such update ("Intervening Objection Notice"). Within five (5) business days of Seller's receipt of the Intervening Objection Notice, Seller shall notify Buyer in writing of any disapproved matters which Seller is unable or unwilling to cause to be removed or insured against prior to or at Closing. Seller's failure to provide such notice shall be deemed to be Seller's unwillingness to remove any of the matters raised in the Intervening Objection Notice. Unless Seller elects to remove all matters set forth in the Intervening Objection Notice, Buyer then shall elect, by giving written notice to Seller within five (5) business days after Seller's notice or deemed notice, (i) to terminate this Agreement, or (ii) to waive its disapproval of such exceptions, in which case such exceptions shall then be deemed to be Permitted Exceptions. Buyer's failure to give such notice shall be deemed an election to waive the disapproval of any such exception. In the event Buyer elects to terminate this Agreement in accordance with clause (i) above, this Agreement shall be terminated. Notwithstanding anything else herein to the contrary, the Closing Date shall be extended if required to allow the parties the time periods set forth above. 6. DUE DILIGENCE PERIOD. A. Right of Inspection. At all reasonable times prior to the Closing Date (including, without limitation, the Inspection Period (as hereinafter defined)) and upon reasonable notice to Seller, Buyer, its officers, employees, agents, prospective lenders, attorneys, accountants, architects and engineers, shall be entitled, upon reasonable notice to Seller, to enter upon the Property to perform whatever inspections and tests relating to the Property (including, but not limited to, surveying, platting, engineering, soil boring and environmental) (collectively the "Tests"), that Buyer, in its reasonable discretion, deems necessary or appropriate. Seller shall have the right, but not the obligation, to have a representative present at any such time Buyer accesses the Property hereunder. Buyer shall restore the Property to its original condition, and further agrees to indemnify and hold harmless Seller from all loss, cost and expense resulting from any actual damage to the Property as a result of the inspections performed under this subparagraph (except to the extent such damage results from or arises out of the negligence or intentional 3 222220v7 misconduct of Seller and/or such tenants). Notwithstanding the foregoing, Buyer shall not have the right to perform any drilling, boring or other invasive testing without Seller's prior approval. B. Inspection Period. Buyer shall have the right to evaluate, at Buyer's sole cost and expense, the feasibility of the Property for Buyer's intended use for a period commencing on the Effective Date and ending on that date which is forty-five (45) days after the Effective Date. During the Inspection Period but subject to Paragraph 6(B) above, Buyer will have the right, but not the obligation, to conduct any of the Tests that Buyer requires, in Buyer's sole and absolute discretion. Seller shall promptly execute any permits or other documentation necessary for Buyer to perform any Tests, provided it is at no material cost to Seller. During the Inspection Period, Buyer shall have the right to obtain all zoning, land use, subdivision, plat, site plan, signage, curb cuts, building permits, and other approvals (governmental or otherwise) necessary for Buyer to utilize the Property, in its sole discretion, in accordance with its intended use (the "Governmental Approvals"). Seller agrees to cooperate with Buyer in obtaining all Governmental Approvals. This cooperation shall include, but is not limited to, execution of any documents, petitions, correspondence, and agreements, as well as attendance at governmental meetings, provided it is at no material cost to Seller. It is hereby expressly understood by and between the parties hereto that any Petition or Application for a Governmental Approval shall contain a provision that said Governmental Approval is subject to Seller's prior written approval and that, therefore, no Governmental Approval may be finalized without Seller's signature. Seller's written approval may be withheld up to the Closing Date unless the document affecting the Governmental Approval provides that same shall not be effective unless the transaction contemplated herein is consummated. Seller hereby recognizes and understands that Buyer intends to develop the Property for fuel sales and automotive wash facility ("Use") and that Buyer will not purchase the Property unless such Use is approved and/or permitted for the Property. Seller hereby authorizes Buyer to make any and all applications or inquiries that are necessary to obtain any and all required zoning changes, variances and other use approvals or changes required to permit such Use. Seller hereby represents and warrants that Seller does not have any objection to such Use but as a public body, can make no guaranty concerning future city land use approvals that may be required for such Use. At any time on or before the expiration of the Inspection Period, Buyer may give written notice to Seller to: (i) waive the Inspection Period; or, (ii) terminate this Agreement if Buyer determines that the Property is unsatisfactory for Buyer, for any reason, including without limitation failure of the Property to be zoned for Buyer's intended use. Notwithstanding anything else herein to the contrary, Buyer has the right, in its sole discretion, to waive in writing the Inspection Period prior to its stated expiration date set forth above, whereupon the Inspection Period shall be deemed to have expired on the date set forth in such written waiver. 7. REPRESENTATIONS OF SELLER. Seller makes the following representations and warranties to Buyer: 4 222220v7 A. Pending Proceedings. To the best of Seller's knowledge, there is no litigation, suit, arbitration, mediation, proceeding, claim or investigation (including, without limitation, environmental) pending or, to the best of Seller's knowledge, threatened against Seller or relating to any aspect of the Property which might create or result in a lien on, or otherwise have a material adverse impact on, the Property or any part thereof or interest therein. B. Authori . Subject to the terms and conditions of the Agreement, Seller has full power and authority to enter into this Agreement and incur and perform its obligations hereunder. C. Non -Foreign Status. Seller is not a "foreign person" within the meaning of Paragraph 1445(f)(3) of the Internal Revenue Code of 1986, as amended. D. Other Documents. Neither the execution nor delivery of this Agreement nor the consummation of the transactions contemplated hereby will result in any breach or violation of, or default under, any judgment, decree, order, mortgage, lease, agreement, indenture or other instrument or document of which Seller is a party or by which the Property is bound. E. Special Assessments. Seller has not received any notice from any governmental authority as to pending or proposed special assessments. F. Well; Septic. Seller represents that all wells and the septic systems, if any exist, that are located on the Property comply with all applicable laws and regulations. Seller agrees to provide any and all certifications which may be necessary as part of the Closing process. G. Unpaid Labor and Materials. Seller represents and warrants that Seller is not indebted for labor or material that might give rise to the filing of notice of mechanic's lien against the Property. H. Hazardous Substances. To the best of Seller's knowledge: (i) no toxic materials, hazardous wastes or hazardous substances, as such terms are defined in the Resource Conservation and Recovery Act of 1996, as amended (42 U.S.C. § 6901, et seq.) or in the Comprehensive Environmental Response Compensation and Liability Act of 1980, as amended (42 U.S.C. § 9601, et seq.), including, without limitation, any asbestos or asbestos-related products or materials and any oils, petroleum -derived compounds, or pesticides ("Hazardous Materials") have been generated, treated, stored, released, or disposed of or otherwise placed, deposited in, or located on the Property; and (ii) the Property is free of Hazardous Materials and is not subject to any "superfund" type liens or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, on, or about the Property. Each of the foregoing warranties and representations shall be deemed to benefit Buyer and shall be a condition precedent to the performance of Buyer's obligations hereunder. Each of the foregoing warranties and representations shall be deemed to be remade as of the Closing date (with such changes thereto as Seller shall notify Buyer as of the Closing) and, as so remade, shall survive the Closing, delivery of the deed and other documents contemplated hereby, and any investigation by or on behalf of either party; provided that such representations shall lapse unless suit is brought with respect thereto within two (2) years after the Closing date. Any changes by Seller to Seller's 5 222220v7 warranties and representations prior to Closing that are unacceptable to Buyer shall be a basis for termination of the Agreement by Buyer. 8. AS -IS CONDITION. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, IT IS UNDERSTOOD AND AGREED THAT SELLER IS NOT MAKING AND HAS NOT AT ANY TIME MADE ANY WARRANTIES OR REPRESENTATIONS OF ANY KIND OR CHARACTER, EXPRESSED OR IMPLIED, WITH RESPECT TO THE PROPERTY, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OR REPRESENTATIONS AS TO HABITABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE. ZONING, TAX CONSEQUENCES. LATENT OR PATENT PHYSICAL OR ENVIRONMENTAL CONDITIONS, UTILITIES, ACCESS, OPERATING HISTORY OR PROJECTIONS. VALUATION, GOVERNMENTAL APPROVALS, THE COMPLIANCE OF THE PROPERTY WITH GOVERNMENTAL LAWS, THE TRUTH, ACCURACY OR COMPLETENESS OF ANY PROPERTY DATA OR OTHER INFORMATION PERTAINING TO THE PROPERTY DELIVERED TO BUYER BY SELLER, OR ANY OTHER MATTER OR THING REGARDING THE PROPERTY. BUYER ACKNOWLEDGES AND AGREES THAT UPON THE CLOSING OF THE TRANSACTION CONTEMPLATED BY THIS AGREEMENT, SUBJECT TO SELLER'S EXPRESS REPRESENTATIONS AND WARRANTIES SET FORTH IN THIS PURCHASE AGREEMENT SELLER SHALL SELL AND BUYER SHALL ACCEPT THE PROPERTY "AS IS. WHERE IS. WITH ALL FAULTS". BUYER HAS NOT RELIED AND WILL NOT RELY ON, AND SELLER IS NOT LIABLE FOR OR BOUND BY, ANY EXPRESSED OR IMPLIED WARRANTIES, GUARANTIES, STATEMENTS, REPRESENTATIONS OR INFORMATION PERTAINING TO THE PROPERTY OR RELATING THERETO (INCLUDING SPECIFICALLY, WITHOUT LIMITATION, PROPERTY INFORMATION PACKAGES DISTRIBUTED WITH RESPECT TO THE PROPERTY) MADE OR FURNISHED BY SELLER, OR ANY REAL ESTATE BROKER OR AGENT REPRESENTING OR PURPORTING TO REPRESENT SELLER, TO WHOMEVER MADE OR GIVEN, DIRECTLY OR INDIRECTLY, ORALLY OR IN WRITING, UNLESS SPECIFICALLY SET FORTH IN THIS AGREEMENT. 9. SELLER'S CONTINGENCIES. Seller's obligation to close on the purchase of the Property is conditioned on the following contingencies, any of which, may be waived by Seller, in writing: A. Plat. On or prior to the termination of the Inspection Period, the Buyer obtaining all necessary approvals for the subdivision of the Seller Property and the Plat, pursuant to all applicable local and state rules and regulations, all at Buyer's cost. B. Parking Lot and Cost Share Agreement. At Closing, the Seller and the Buyer entering into an agreement concerning the reconfiguration of the remaining parking area on the Remnant Parcel and Buyer's payment of the full cost participation for the reconfiguration pursuant to a plan approved by the City Engineer. C. Utility Relocation Agreement. At Closing, the Buyer entering into an Agreement with the Seller for the relocation of utilities through the Property and Remnant Parcel necessary for use of the Property all at Buyer's cost, including securing the necessary permits. 6 222220v7 If the Seller's Contingencies have not been satisfied on or before the dates identified herein, and unless otherwise agreed to by the parties in writing, then the Seller may terminate this Agreement by giving notice to the other party on or before the Closing Date. 10. BUYER'S CONTINGENCIES. Buyer's obligation to close on the purchase of the Property is conditioned on the following contingencies, any of which, may be waived by Buyer, in writing: A. Plat. On or prior to the termination of the Inspection Period, the Buyer obtaining all necessary approvals for the subdivision of the Seller Property and the Plat, pursuant to all applicable local and state rules and regulations, all at Buyer's cost. B. Parking Lot and Cost Share Agreement. At Closing, the Seller and the Buyer entering into an agreement concerning the reconfiguration of the remaining parking area on the Remnant Parcel and Buyer's payment of the full cost participation for the reconfiguration pursuant to a plan approved by the City Engineer. C. Utility Relocation Agreement. At Closing, Buyer entering into an Agreement with the Seller for the relocation of utilities through the Property and Remnant Parcel necessary for use of the Property all at Buyer's cost, including Buyer securing the necessary permits. D. Inspections. On or prior to the termination of the Inspection Period, the Buyer shall have determined that it is satisfied, in its sole discretion, with the results of its Inspections within the Inspection Period. E. Title and Survey. On or prior to the termination of the Inspection Period, the Buyer shall have determined that it is satisfied, in its sole discretion, with the title to and survey of the Property. If the Buyer's Contingencies have not been satisfied on or before the dates identified herein, and unless otherwise agreed to by the parties in writing, then the Buyer may terminate this Agreement by giving notice to the other party on or before the Closing Date. 11. POSSESSION. Seller shall deliver possession of the property not later than the actual Date of Closing. 12. CLOSING. The closing (the "Closing") shall occur simultaneous with the recording of the Plat and take place on or before December 31, 2022 ("Closing Date"). Unless otherwise agreed by the parties in writing, in the event that any of the contingencies provided for in this Agreement are not satisfied prior to the Date of Closing, this Agreement shall be null and void and of no further force and effect. The Closing shall take place at the offices of the Title Company and shall be accomplished through an escrow closing. The parties agree to execute such escrow instructions as may be appropriate to enable the Title Company to comply with the terms of this Agreement. 7 222220v7 At Closing, Seller and Buyer shall disclose their Social Security Numbers or Federal Tax Identification Numbers for the purpose of completing state and federal tax forms. 13. CLOSING DOCUMENTS. A. At the Closing, Seller shall execute and/or deliver to Buyer the following (collectively the "Closing Documents"): (1) Limited Warran . Deed. A Limited Warranty Deed in recordable form and reasonably satisfactory to Buyer, which shall include the following well representations: "Seller certifies that the Seller does not know of any wells on the described Property." (2) Seller's Affidavit. A standard form affidavit by Seller indicating that on the date of Closing there are no outstanding, unsatisfied judgments, tax liens or bankruptcies against or involving Seller or the Property; that there has been no skill, labor or material furnished to the Property for which payment has not been made or for which mechanic's liens could be filed; and that there are no other unrecorded interests in the Property. (3) Non -Foreign Person Certification. A certification in form and content satisfactory to the parties hereto and their counsel, properly executed by Seller, containing such information as shall be required by the Internal Revenue Code, and the regulations issued thereunder, in order to establish that Seller is not a "foreign person" as defined in § 1445(f)(3) of such Code and such regulations. (4) Storage Tanks. If required, an affidavit with respect to storage tanks pursuant to Minn. Stat. § 116.48. (5) Well Certificate. If there is a well located on the Property, a well disclosure certificate in form and substance true to form for recording. (6) Certification. A certification that the representations and/or warranties made by Seller are materially the same as were in existence on the date of this Agreement or noting any changes thereto. (7) Agreements/Easements. The Agreements and Easements identified in Paragraphs 9 and 10 of this Agreement. (8) Other Documents. All other documents reasonably determined by either party and the title insurance company to be necessary to transfer and provide title insurance for the Property. B. At the Closing, Buyer shall execute and deliver to Seller the following: (1) Plat. The Plat and all documents required for the recording of the Plat. 8 222220v7 (2) Agreements/Easements. The Agreements and Easements identified in Paragraphs 9 and 10. (3) Other Documents. All documents reasonably determined by either party and the title insurance company to be necessary to provide title insurance for the Property. (4) Purchase Price. Payment of the Purchase Price. 14. CLOSING COSTS. The costs relating to the closing of this transaction shall be paid as follows: A. Buyer shall pay: (1) Costs of title insurance commitment. (2) Recording fee for the Limited Warranty Deed; (3) Closing fees; (4) The premium for owner's title insurance, including survey coverage, if requested by Buyer; (5) State deed tax; (6) Conservation fee attributable to said deed; (7) The cost of engineers or other consultants, if any, engaged by Buyer; (8) All costs related to obtaining the agreements and approvals under Paragraph 9 and 10 of this Agreement; (9) Costs for Buyer's attorney fees related to this transaction; (10) Costs for Seller's attorney fees related to this transaction. 15. CONDEMNATION. If, prior to closing, any part of the Property is condemned or appropriated by a public authority (other than Buyer) or any party exercising the right of eminent domain, then this Agreement, at the election of either Buyer or Seller, may be terminated by written notice to the other party and neither party shall have any obligations to the other except as to those obligations which specifically survive termination. Should the parties elect not to terminate this Agreement, the Purchase Price shall be reduced by the amount of any compensation actually received by Seller from the condemnor and/or insurance policy, as applicable. 16. DEFAULT. A. Default by Bum. If Buyer defaults under this Agreement, Seller shall have the right as its sole and exclusive remedy to terminate this Agreement by giving written notice to Buyer. Upon such termination, and Buyer and Seller will have no further rights or obligations under this Agreement, except those rights and obligations that expressly survive such termination. The termination of this Agreement will be the sole remedy available to Seller for such default by Buyer, and Buyer will not be liable for damages or specific performance. B. Default by Seller. If Seller defaults under this Agreement, Buyer shall have the right as its sole and exclusive remedy to terminate this Agreement by giving written notice to Seller. Upon such termination, and Buyer and Seller will have no further rights or obligations under this Agreement, except those rights and obligations that expressly survive such termination. 9 222220v7 The termination of this Agreement will be the sole remedy available to Buyer for such default by Seller, and Seller will not be liable for damages or specific performance. 17. TERMINATION. Either party may terminate this agreement by notice to the other party up to the Closing Date and the parties agree to thereafter execute a Cancellation of Purchase Agreement. 18. BROKERS. Each party represents and warrants to the other that there are no brokers involved in this transaction. Seller shall indemnify, defend and hold Buyer harmless from any claims for fees or commissions made upon Buyer by any broker representing Seller if other than the broker disclosed herein. Buyer shall indemnify, defend and hold Seller harmless from any claims for fees and/or commissions made upon Seller by any broker representing Buyer if other than the broker disclosed herein. The provisions of this Paragraph 17 shall survive Closing or termination of this Agreement. 19. TIME IS OF THE ESSENCE; CALCULATION OF TIME PERIODS. Time is of the essence for all provisions of this Agreement. Unless otherwise specifically provided herein, in computing any period of time described in this Agreement, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included, unless such last day is a Saturday, Sunday or legal holiday under the laws of the State of Minnesota, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday. The final day of such period shall be deemed to end at 5:00 p.m., Central Standard Time. 20. SURVIVAL. Except as expressly set forth herein, no warranties, representations, covenants, obligations or other agreements contained in this Agreement shall survive the Closing. 21. RECITALS. The Recitals are hereby incorporated as a material part of this Agreement with the same force and effect as if restated in full in this Paragraph. 22. CAPTIONS. The paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement and are not to be considered in interpreting this Agreement. 23. ENTIRE AGREEMENT; MODIFICATION. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the Property. There are no verbal agreements that change this Agreement and no waiver of any of its terms will be effective unless in a writing executed by the parties. 24. BINDING EFFECT; NO WAIVERS. This Agreement binds and benefits the parties and their heirs, representatives, successors and assigns. The waiver by either party hereto of any condition or the breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other condition or of any subsequent breach of the same or of any other term, covenant or condition herein contained. Buyer, in its sole discretion may waive any right conferred 10 222220v7 upon Buyer by this Agreement; provided that such waiver shall only be made by Buyer giving Seller written notice specifically describing the right waived. 25. GOVERNING LAW. This Agreement has been entered into in the State of Minnesota and shall be governed by and construed in accordance with the laws of the State of Minnesota. 26. RELATIONSHIP BETWEEN SELLER AND BUYER. Nothing in this Agreement shall be construed as creating a joint venture between the Seller and Buyer or any relationship other than that of seller and buyer. 27. NOTICES. All notices and demands given or required to be given by any parry hereto to any other party shall be deemed to have been properly given if and when delivered in person, sent by facsimile (with verification of receipt) or three (3) business days after having been deposited in any U.S. Postal Service and sent by registered or certified mail, postage prepaid, addressed as follows (or sent to such other address as any party shall specify to the other parry pursuant to the provisions of this Paragraph): TO SELLER: City of Monticello 505 Walnut Street, Suite Monticello, MN 55362 Attn: with copy to: Campbell Knutson, P.A. Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, MN 55121 Attn: Monticello City Attorney TO BUYER: Attn: With a copy to: Attn: 28. COUNTERPARTS. This Agreement may be executed in one or more counterparts each of which when so executed and delivered shall be an original, but together shall constitute one and the same instrument. (SIGNATURES ARE ON THE FOLLOWING PAGE) 11 222220v7 IN WITNESS WHEREOF, Buyer has executed this Agreement the day of , 2022. THE ROBBINS LIVING TRUST DATED AUGUST 23, 2017. Its Trustee Its Trustee 12 222220v7 [print name] [print name] IN WITNESS WHEREOF, Seller has executed this Agreement the day of , 2022. CITY OF MONTICELLO LM 13 222220v7 M Lloyd Hilgart, Mayor Rachel Leonard, City Clerk EXHIBIT "A" TO PURCHASE AGREEMENT BETWEEN Des rrption Sketch lar 1W Ohara MY a ter, MN Pisrce� A ?_I awes r �{ �ropo3�ed �arcer 8 � 4. i acnes r } k.a'alYta JFrerh ia.. cfvl.ae Je- r'PJ µ 'rtl F-LIW_I�� . ar ..� {y{Ya4T ra aL�x��l •p}7. , �+ � Nye+ Hafu1{a �+Y• v t�s'�ir?3� xY � R�r fe-r a`*'Q rc wawa r W rrY'sf N rvi •+. u+{ a�xh-cxi m Fa. r' f.' ragwi a :awe. rA r.i rin-.s...r �yva�ena� icr rarrr v a.r iexa..ruJ er n. a.0 rc.n ak. exr N iec 3, rer:. �+ea.e i+ ny.r u nth . - a . ro r a rani +•a N rw 'J�•a•+� +rr rte•+T"`P a �rac� h3�� t iw ^nkk4ry v Jk ha araex}faai w aa:p Ya�.wo fr .on h A'�ni�acara rra Jw .r..} N�ic ti r +• aa+��arR �a--rrr s, br+.7 Paar1 -w wAr�erJ n , na d,"A— s.Ja J.. b 14 222220v7 yry� 1 X Description Sketch for o lW Ohana SCALE: I�� = 50 of Outlot B, JEFFERSON COMMONS in rc U City of Monticello, Wright County, MNLd II S 890/7'09" E 0041, �/QST Exis tin a Property Description for PID 155-164-000020: Outlot B, JEFFERSON COMMONS, according to the record plat in Wright County, Minnesota. Proposed Property Description for Parcel A That part of Outlot B, JEFFERSON COMMONS, according to the record plat in Wright County, Minnesota, lying northeasterly of the following described line: Commencing at the most northerly corner of said Outlot B; thence South 27 degrees 32 minutes 57 seconds West, along the northwest line of said Outlot B, a distance of 163.30 feet to the point of beginning of the line being described; thence South 62 degrees 29 minutes 55 seconds East a distance of 295.96 feet, more or less, to the southeast line of said Outlot B and terminating said line. Proposed Property Description for Parcel B That part of Outlot B, JEFFERSON COMMONS, according to the record plat in Wright County, Minnesota, lying southwesterly of the following described line: Commencing at the most northerly corner of said Outlot B; thence South 27 degrees 32 minutes 57 seconds West, along the northwest line of said Outlot B, a distance of 163.30 feet to the point of beginning of the line being described; thence South 62 degrees 29 minutes 55 seconds East a distance of 295.96 feet, more or less, to the southeast line of said Outlot B and terminating said line. w F - Q 0 �o W Z Survey Notes: 1. This sketch was performed without the benefit of a title report. No search for restrictions or easements was made by the surveyor 2. The descriptions are being provided for work in preparing documents. No subdivision of land will happen until plat approval and the final plat is recorded. J. This sketch is being provided do identify proposed descriptions for the future subdivision. No new PIDS will be created with the descriptions being pro vided. Z L O O Li O 5 Z M avow � DE N L o O L a� C Z Z3 (D +, O S E 1` a U En L OJ N C m _ O � O ? •� C O N a -0C C: N 0 O O�aJv NO -0( .- v) (D 00q) Q) -0O N Survey Notes: 1. This sketch was performed without the benefit of a title report. No search for restrictions or easements was made by the surveyor 2. The descriptions are being provided for work in preparing documents. No subdivision of land will happen until plat approval and the final plat is recorded. J. This sketch is being provided do identify proposed descriptions for the future subdivision. No new PIDS will be created with the descriptions being pro vided. Z N Li O N M� Z 00 00 00 o� n M N W 'Ln " ZI p W �� W Hr W Y W W _ M n (.D N O z Z w 00 M Z Fh W 0o 1� ♦A >-w a>Z �cNo ♦R ♦A �� UN v af U)WZ Q�cMo MO -,qI QJ0, (0 r, >Q of W 1 SHEET NO. OF SHEETS 1 5W City Council Agenda: 12/12/2022 3A. Consideration of withdrawal of petition for vacation of a drainage and utility easements as legally described for Outlot B, Jefferson Commons and Lot 2, Block 1, Jefferson Commons 1St Addition. Applicant: City of Monticello and Robbins Living Trust Prepared by: Meeting Date: ❑ Consent Agenda Item Community Development Director 12/12/2022 ® Public Hearing Item ❑ Regular Agenda Item Reviewed by: Approved by: Project Engineer City Administrator ACTION REQUESTED Decision 1: Withdrawal of Petition Motion to withdraw the City's petition for vacation of drainage and utility easements over Outlot A, Jefferson Commons. Decision 2: Vacation of Drainage and Utility Easements No action on the vacation is necessary pending the above action by Council as both petitioners have withdrawn their application. The Council will not open the hearing. PRIOR COUNCIL ACTION November 14, 2022: Call for a public hearing on December 12, 2022 for consideration of vacation of public drainage and utility easements. REFERENCE AND BACKGROUND The City Council received a petition to vacate a portion of the drainage and utility easements within Outlot B of Jefferson Commons and Lot 2, Block 1 Jefferson Commons 1st Addition for purposes of replatting of these areas as Jefferson Commons 4t" Addition. The replatting is proposed to accommodate a subdivision of a portion of the outlot for combination with the current Lot 2, facilitating more efficient use of Lot 2 for future commercial development. The City of Monticello is the owner of Outlot B, Jefferson Commons and Robbins Living Trust is the owner of the Lot 2, Block 1 Jefferson Commons 111 Addition parcel. Based on the prior action to call for hearing, the City and Robbins Living Trust are therefore joint petitioners for their respective easement vacations. City Council Agenda: 12/12/2022 Following notice of hearing, two private utility providers confirmed that utility lines exist within the 6' lot line drainage and utility easement or the 12' perimeter lot easements. Staff recommends that all easements shall remain in place, with no vacation of easements. The standard 12' plat perimeter easements will be in place along the north, east and west lot lines on the plat. The existing 6' easement along the south side of the existing Lot 2, Block 1 will also remain. As part of the final plat review, the City will request additional drainage and utility easement over all the proposed Outlot A. A revised plat illustrating these conditions is included for Council reference. The petitioner as owner of the existing Lot 2, Block 1 has therefore withdrawn their petition for vacation, as all easements will be retained on the proposed plat. Should the owner of the proposed Lot 1 come to an agreement with the private utility providers to relocate the private utility lines within the noted interior easement area, they can petition for vacation of that easement in the future. The City Engineer's office and Community Development Department will continue to review the proposed Jefferson Commons 4t" Addition preliminary and final plat to verify all required public easements for drainage and utility purposes are in place. Statute requires two weeks between the publication of notices and the public hearing itself. City staff has sent the notices to be published in the Monticello Times and sent to affected property owners. Based on the petition withdrawal, no hearing is necessary. Budget Impact: Robbins Living Trust has submitted the required vacation petition filing fee and escrow to cover the notice and review expenses. They subsequently withdrew their petition based on the need to retain existing easements. II. Staff Workload Impact: Workload impact is expected at approximately 10-20 hours for review and recommendation on the vacation requests and platting. III. Comprehensive Plan Impact: The Monticello 2040 plan guides the subject plat areas for Regional Commercial development. The proposed plat is intended to support commercial site development. STAFF RECOMMENDED ACTION City staff recommends the City withdraw its petition. All easements as currently provided will remain in place. SUPPORTING DATA A. Vacation Petition B. Vacation Petition Withdrawal C. Easement Exhibits —Plats of Jefferson Commons and Jefferson Commons 1st Addition City Council Agenda: 12/12/2022 D. Proposed Preliminary and Final Plat, Jefferson Commons 4th Addition E. Revised Final Plat, Jefferson Commons 4t" Addition DATE: NQ v' %. ! C) '11 PETITION TO VACATE EASEMENTS TO: City Cleric City of Monticello To Whom it may Concern: Daniel Thomas Robbins as a Trustee of the Robbins Living Trust dated August 23, 2017, fee title property owner of Lot 2, Block 1 Jefferson Commons 1st Addition, Wright County, Minnesota (XXXX Deegan Ave), petitions on behalf of the fee title property owner for vacation of all of the utility and drainage easements located on Lot 2, Block 1 Jefferson Commons 1st Addition. Legal description: All of the utility and drainage easements across and within Lot 2, Block 1, Jefferson Commons 1st Addition, Wright County, Minnesota Thank You,- Property ou, Property Owner's Signature Anaela Schumann From: Liz Nalezny Sent: Thursday, De._..__. _, ____ ..:.._,.... To: Angela Schumann; DAN ROBBINS Subject: Re. Updated Agreements, Jefferson Commons 4th Addition Hi, Angela. We just left 4 signed documents with Hayden. We'd also like to withdraw the vacation petition. Please let me know if you need anything else. Thanks On Thu, Dec 8, 2022, 7:52 AM Angela Schumann <Aneela Schumann ci.monticello.mn.us> wrote: KNOW ALL MEN BY THESE PRESENTS: That City of Monticello, a Minnesota Municipal Corporation under the laws of the State of Minnesota, fee owner of the following described property situated in the County of Wright, State of Minnesota to wit: That part of sections 14 and 15, Township 121, Range 25, Wright County, Minnesota, described as follows: Commencing at the Southwest corner of the Southeast Quarter of said Section 15; thence North along the West line of the said Southeast Quarter, 1170.18 feet; thence East parallel with the South line of the said Southeast Quarter, 723.00 feet to the actual point of beginning; thence continue East parallel with the said South line, 1669.49 feet to the Westerly right of way line of Minnesota Trunk Highway No. 25; thence Northeasterly deflecting 63 degrees 11 minutes 30 seconds left along the said right of way line, 611.21 feet; thence continue Northeasterly along the said right of way line along a tangential curve, concave to the Northwest having a central angle of 8 degrees 52 minutes 24 seconds and a radius of 5745.44 feet, a distance of 889.79 feet; thence continue Northeasterly along the said right of way line tangent to the last described curve a distance of 54:42 feet to a line parallel with and distant 66.00 feet South of the North line of the Northwest Quarter of Southwest Quarter of Section 14; thence West along the said parallel line, 441.10 feet to the West line of said Northwest Quarter of Southwest Quarter; thence continue West parallel with the North line of said Southeast Quarter of Section 15, 66.00 feet; thence North parallel with the East line of the said Southeast Quarter. 66.00 feet to the North line of the said Southeast Quarter; thence West along the North line of the said Southeast Quarter, 1807.60 feet to a line parallel with and distant 723.00 feet East of the West line of the said Southeast Quarter; thence South along the said parallel line, 1478.51 feet to the point of beginning, including therein Lot A of the Northwest Quarter of Southwest Quarter of Section 14, Township 121, Range 25. Except that part platted as Groveland 4th Addition and also except that part platted as Prairie Ponds, according to the recorded plats thereof in said County. Has caused the same to be surveyed and platted as JEFFERSON COMMONS and does hereby donate and dedicate to the public for public use forever the thoroughfares and the easements as shown on this plat for drainage and utility purposes only. In witness whereof, said City of Monticello, a Minnesota Municipal Corporation has caused these presents to be signed by its proper officers this,A day of Avgvs�- , 2004. 72 Bruce Thielen, Mayor STATE OF MINNESOTA COUNTY OF BY: lit Rick Wolfstell(?q, City Administrator The foregoing instrument was acknowledged before me this2j,�a _day of ���;�s� , 2004 by Bruce Thielen, Mayor, and Rick Wolfsteller, City Administrator, of the City of Monticello, a Minnesota Municipal Corporation on behalf of the corporation. \- v, . 'On. Notary Public, °County, Minnesota My Commission Expires: ., - N M. GROSSINGERjL�D RY PUSLICMINNESOTACOMM EXP 011312005 OFF IC 1 PL jEFFERSONCOffffONS I hereby certify that I have surveyed and platted the property described on this plat as JEFFERSON COMMONS, that this plat is a correct representation of said survey, that all distances are correctly shown in feet and hundredths of a foot, that all monuments have been correctly placed in the ground as shown or will be placed as required by the local governmental unit, that the outside boundary lines are correctly designated on said plat and that there are no wet lands as defined by MS 505.02, Subd. 1 or public highways to be designated other than as shown. Steven V. Ische, Land Surveyor Minnesota License No. 22703 STATE OF MINNESOTA COUNTY OF 9Ack!yeze The foregoing Surveyor's Certificate was acknowledged before me this Z*5 day of A-.-nrrs�- 2004 by Steven V. Ische, Land Surveyor, Minnesota License No. 22703. .. DEAW MOE LESEMAy 0ptAp PUP C-V2WSOTA NC�Y��nJqa1.20C5 Notary Public, County, Minnesota My Commission Expires: o&ni)og- Ori F'\�2 b�• C1.)t`c-.Me.(,c.AaA Par-�hexs Ale_ LUC_ ., - .> . PLANNING COMMISSION This plat of JEFFERSON COMMONS was approved by the Planning Commission of the City of Monticello, Minnesota at a regular meeting held thisi'`� day of-:y,,\u , 2004. r By: Chairman CITY COUNCIL This plat of JEFFERSON COMMONS was approved and accepted in compliance with Minnesota Statutes, Section 505.03, Subd,2, by the City Council of the City of Monticello, Minnesota at a regular meeting held this_c day of 2004. BY:��"�, Bruce Thielen, Mayor COUNTY SURVEYOR BY: Rick WolfstelYer, City Administrator Examined and recommended for approval this 2.n day of 19kqas , 2004. Counly Surveyor, Wright County, Minnesota COUNTY AUDITOR Taxes paid for all years through year aoo3 and transfer entered this 3o °qday of , 2004. By: County Auditor, Wright County, Minnesot COUNTY TREASURER I hereby certify that taxes payable in the year aoosl on lands herein described are paid this aL day of Aum, 2004. By. County Treasurer, Wright Count ,Min esota COUNTY RECORDER I hereby certify that this instrument was filed in the office of the County Recorder for record this 30* day ofAua�t ,2004, at o'clock P .M., and was du y recorded in Cabinet (o , Sleeve Jc0/0 ,as Document Number 9, soaS . By: I/VI!'^.l County Recorder, 43y$D Cy 4' &98/ .> - unty, Minnesota A WSB SfIE�'TIOFZSI�E�'TS 0 f 1 . \ \ \ \ \ \ \ �i Lo 1n U -) N N 1 4 n 723.00 \\ 1 r-------\ / -- I \ / r, --N J \ <' -WEST TINE OF THE S£ 1/4 - / - SW COR OF THE SE 1/4 SEC 15 I f ®FFIC IPL APir iffiFERSONCOMMONS \ \ \ \ \ / I• 4! I 1 `I I/F- I - ; ^\` \ I I `I / 1 F ;_11 I \I I `III I -r WEST 1/4 COR OF SEC 14 \ \•i l• \ \ ^:: �`.,/ - / N4*08'37"WI L - 1 / .. .� / � f15 EAST-WEST OOARTER UN£1024.93(M EAS) I `NORTH UNE (7F R/E NE 1/4 OFI7NE SE 1/4 OF SEC 15, T 121, R 25 4 OF SEC 14, T 121, R. 25 1024.72(PLAT) 14 I I / L=543.96 I 2S6SR R=760.00 / P, 41'00 31 I �'970, � 1171. �Ati�cgs�y l � 56,99 p L-220.24 / / '23'02 46-R_ A 17'57•45 0250 n SSSS hryh^� I l 7ZO 9sJ 53 266; 4•E4/ 9 1+4, r0`t2 =1349'506. \ 40 94 40 I2ry ^ 523'35'32'E�A) _ / 3677 d aryl / R91JE 0 ,p/^ 1VL CIO* OUTLOT AI F / i GRAPHIC SCALE 0 so ;oo N C5 C"i / I / l 1 `\EO / DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: 1 \ / BEING 6 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, AND ADJOINING LOT LINES, AND 12' IN WIDTH, UNLESS OTHERWISE INDICATED, AND ADJOINING PLAT AND oN I RIGHT OF WAY LINES, AS SHOWN ON THE PLAT. L THIS PLAT THE NORTH OF FOR THE PURPOSES OF LINE THE NE 1/4 OF THE SE 1/4 OF SEC. 15, T.121, R. 25 IS ASSUMED TO BEAR N89'08'37"W DENOTES FOUND IRON MONUMENT 63'11'30"(DEED) / L______________ ata to ______________— J/ 44.82 4483 \ .- ;.- ',� 63'0842 MEAS (MEAS) / 0 DENOTES 1/2"x 14" IRON MONUMENT TO BE SET WITHIN J. � 331.60 \ �_, "� 1 ONE YEAR OF RECORDING OF THE PLAT. S89'17/09" E THE �tJNE ,�� / Y: \ \ / / 01 DENOTES FOUND WRIGHT COUNTY CAST IRON MONUMENT 1669.68(MEAS) sour O `, \ / 1669.49(DEED) SOUTHEAST QUARTER \ \ / G ^r DENOTES ACCESS CONTROL /% / WSB SH�FT2 OFZSfI�BTS ., - ., - OFFICIAL &AT thFFFERSONCOdlr/10NSFIIES'TADDITION KNOW ALL MEN BY THESE PRESENTS: That the City of Monticello, a Minnesota Municipal Corporation under the laws of'the State of Minnesota, fee owner of the following described property situated in the County of Wright, State of Minnesota to wit: Outlot A, JEFFERSON COMMONS, according to the recorded plat thereof, Wright County, Minnesota. And also that part of Oulot D, JEFFERSON COMMONS, according to the recorded plat thereof, Wright County, Minnesota, described as follows: Beginning at the most northerly corner of said Outlot D; thence South 21 degrees 29 minutes 34 seconds East, assumed bearing along a northeasterly line of said Outlot D, along a line to be hereinafter referred to as line "A", 228.34 feet, to a northeasterly comer of said Outlot D; thence South 64 degrees 15 minutes 49 seconds East, along a northeasterly line of said-Outlot D, along a line to be hereinafter referred to as line "B", 529.77 feet, to the northeasterly comer of said Outlot D; thence South 29 degrees 09 minutes 40 seconds West, along an easterly line of said Outlot D, 92.73 feet; thence South 00 degrees 10 minutes 13 seconds West, along the easterly line of said Outlot D, 212.33 feet, to the southeast corner of said Outlot D; thence North 89 degrees 17 minutes 09 seconds West, along the south line of said Outlot D, 374.02 feet; thence North 00 degrees 10 minutes 13 seconds East, 443.75 feet, to its intersection with a line drawn parallel with and distant 42.00 feet southwesterly of said above reference line "B"; thence North 64 degrees 15 minutes 49 seconds West, along said line drawn parallel with and distant 42.00 feet southwesterly of said above reference line "B", 101.89 feet, to its intersection with a line drawn parallel with and distant 42.00 feet southwesterly of said above reference line "A", and its southeasterly extension thereof; thence North 21 degrees 29 minutes 34 seconds West, along said line drawn parallel with and distant 42.00 feet southwesterly of said above reference line "A", 245.78 feet, to the northerly line of said Outlot D; thence northeasterly along said northerly line of Outlot D, 42.02 feet, to the point of beginning. Has caused the same to be surveyed and platted as JEFFERSON COMMONS FIRST ADDITION and does hereby donate and dedicate to the public for public use forever the easements as shown on this plat for drainage and utility purposes only. In witness -whereof, said City of Monticello, a Minnesota Municipal Corporation has caused these presents to be signed by its proper officers this QS+"` day of ; , 2005. BY:� BY: Clint Herbst, Mayor Rick Wolfsteller, City Administrator STATE OF MINNESOTA COUNTY OF �o rwhi The foregoing instrument was acknowledged before me this a5t K day of a p... 1 , 2005 by Clint Herbst, Mayor, and Rick Wolfsteller, City Administrator, of the City of Monticello, a Minnesota Municipal Corporation on behalf of the corporation. Notary Public, W h+ County, Minnesota My Commission Expires: 1. ao to DAWN M. GROSSINGER NOTARY Roo - MNNIESOTA NyCW9*WME.piaJm 31,2010 -101 . . - I hereby certify that I have surveyed and platted the property described on this plat as JEFFERSON COMMONS FIRST ADDITION, that this plat is a correct representation of said survey, that all distances are correctly shown in feet and hundredths of a foot, that all monuments have been correctly placed in the ground as shown or will be placed as required by the local governmental unit, that the outside boundary lines are correctly designated on said plat and that there are no wet lands as defined by MS 505.02, Subd. 1 or public highways to be designated other than as shown. Steven V. Ische, Land Surveyor Minnesota License No. 22703 STATE OF MINNESOTA COUNTY OF 5"uate The foregoing Surveyor's Certificate was acknowledged before me this_1j_day of dgri l , 2005 by Steven V. Ische, Land Surveyor, Minnesota License No. 22703. Notary Public, 9hrr6,� My Commission Expires: ®MANNA MARIE LESekto NDTAFI� "Pf rr.Ul W EWTA j �/.pfy08..Jea 31,2810 2 PLANNING COMMISSION This plat of JEFFERSON COMMONS FIRST ADDITION was approved by the Planning Commission of the City of Monticello, Minnesota at a regular meeting held this l�day of —A , 2004. 1 By: Chairman CITY COUNCIL This plat of JEFFERSON COMMONS FIRST ADDITION was approved and accepted in compliance with Minnesota Statutes, Section 505.03, Subd,2, by the City Council of the City of Monticello, Minnesota at a regular meeting held this_2�day of AQr11 , 2005. BY: Clint Herbst, Mayor COUNTY SURVEYOR BY -Qo Rick Wolfsteller City Administrator Examined and recommended for approval this i7 lay of duke _County, Minnesota By; to Coun Surveyor, Wright County, Minnesota COUNTY AUDITOR Taxes paid for all years through year aooy and transfer entered this g�day of T n e_ , 2005.- By: County Auditor, Wright County, Minn sota COUNTY TREASURER .I hereby certify that taxes payable in the year aoos on lands herein described are'paid thisa/f day of 3,�„# , 2005. By: a yV ,,,p„L /a” a County Trea rer, Wright County, nines a COUNTY RECORDER I hereby certify that this instrument was filed in the office of the County Recorder for record this;a� day of tg&& ,2005, at 114.00 o'clock A M., and was duly recorded in Cabinet to , Sleeve 1718 ,as Document Number qt yn-7& . By: County Record r, WrightCounty, Minnesota ,*3yso ck 19 gamy - - 2005. WSB a �o«& Sf�FBTIOF2.SI�BBTS �r.►i� r n� Pfi .wr . Preliminary Plat of Proposed Piot Description: Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota. (PID: 155-176-001020) AND Outlot B, Jefferson Commons, Wright County, Minnesota. (PID: 155-164-000020) SOILS CHART JEFFERSON COMMONS FOURTH ADDITION Map symbol Hydrologic Water table & soil name group depth (in) 406: Dorset sandy loam, 0 to 2 percent slopes B >80 (ENTIRE SITE) Denotes gas service I SCHOOL BLVD * Data from USDA Web Soil Survey Block Lot Total Lot Area (Ac) 1 1 3.80 Outlot A 1,72 I hereby certify that a boundary survey has been completed for the preliminary plat of JEFFERSON COMMONS FOURTH ADDITION, Wright County, Minnesota. Signed: Shannon S. Bollman Date: 10/11/22 Lic. No. 44360 Surveyors Notes: I. This survey was performed without the benefit of a title report. No search for easements or restrictions was made by the surveyor. 2. An official wet/and delineation was not requested or performed. J. Utilities shown per Gopher State One Call Ticket No. 222700945. Not all utilities may have been located. 4. Subject property NOT within a flood plain district as mapped by FEMA or part of the shore/and district. 5. Contours were created by using RTK GPS Methods. 6. Perimeter Drainage and Utility Easements dedicated on plot of JEFFERSON COMMONS FIRST ADDITION shall be vacated prior to recording of the final plot. A new perimeter Drainage and Utility Easement will be dedicated on subject plot. 7. Pylon Sign Easement per Doc No 925026 does not provide a description for the confinement of the Sign Easement Premises. Instead it lists the Sign Easement Premises as being limited to the 5 foot area around the existing sign. The document also notes the Sign Easement Premises shall be located within an area /ging 2.5 feet on either side of the utility lines installed. Said line was not marked by the GSOC ticket listed above. & Doc No 925026 notes a reciprocal parking easement within Outlot B for the benefit of Lot 1, Block 2, JEFFERSON COMMONS X 0 50 (SCALE IN FEET) SCALE: I INCH = 50 FEET VICINITY MAP Sec. 14 & 15, Twp. 121, Rng. 25 Wright County, MN I II cT I IpEEGPN HAYWARD CT S ■ Denotes catch basin ❑M Denotes mailbox a plastic plug Denotes electric service cs Denotes gas service I SCHOOL BLVD Denotes gas marker ® Denotes fiber optic marker Denotes found Denotes sanitary manhole N Denotes waterva/ve PK nail Denotes sign � i ! Denotes guy wire Q Denotes telephone pedestal ® Denotes electric meter ❑1v Denotes cable television box I Denotes fiber optic service box X I II --J NO SCALE East Quarter Corner of Sec. 15 West Quarter Corner of Sec. 14 Twp. 12/, Rng. 25 Wright County, MN 15 114 ) K Found Mag Nail STMH \ Rim=966.3/ W-958.56 �1 S-955.0/ / A \ N-954.99 1 E-957.06 IP /2„ PID /55-176-00/0/0 _ / J PROP -2 LLC Ope\ / ,�� 01, Ole \ / rr+ /c /P %2" 22703OM�O/V lP %2 San MH - - - � / 22703 ***Drainage **D onnpl t o f JtEFFERSON COMMONSy Easement a ted 900/7/041 \ \ 7439 / Rim=967.64 ft Q FIRST ADDITION within Lot 2, Block l N-953.38 ft will be vacated prior to plat recording*** S-953.42 ft I / oo m��Lo / PID 155-192-00/0/0 / / �%/ / �0� // c N aqi / Spirit Master Funding LL (10 o% PID: 155-176-00/020 10 NIA / � ' STMH I /, /♦ A A A A /, A / /� I IP /2 / •V E/ev=9oo.j1--, / / / / / ii/ / I/ / / / % / L Open in N-956.4concrete S-956.76 I / �� / I ✓ /'� �,�� I E-96/.46 "� j/l W-956.55/ STMH RIM=968.76 W-9677 S -96/.L 76 Lot 1 I / ° �- 1� Area: 3.80'/- Ac. �• I / i �rV I V / /- - / /- r, / `V 1 / / STMH / / / I / o Rim=969.24 v4,z-a ` IP Y2 en / / N-963.64 Block 1 \ / �l r p /\ 5E-963.56 406 .s�o E/ev= \ 1/Iv / �\ 5� 954.19 o��or` clr°�� \ \ \ % /- Drainage &Utility Easement \62\ of / it (Per JEFFERSON COMMONS / \ Project BM: F'i' \ / , SON _os FIRST ADDITION Elev.972.54 ft / ")� /\ \ /. ��a C'0,� F \ IF.QS,O (To Be Vacated) \ 1 STMH\ \ AA a i r / Y �S • / �. E/ev-969.99 r" N-957.68 r " i h \ \ '119 S-957.98 S-957.98 / I \ s% Oo� meq �� 2 - -� aNE / / / / \ \ 92so a \ / ay / S CITY OF MONT/CELLO WRIGHT COUNTY, MN LEGEND: © Denotes gas meter ■ Denotes catch basin ❑M Denotes mailbox a plastic plug Denotes electric service cs Denotes gas service n Denotes gas marker ® Denotes fiber optic marker Denotes found Denotes sanitary manhole N Denotes waterva/ve PK nail Denotes sign Denotes power pole E-- Denotes guy wire Q Denotes telephone pedestal ® Denotes electric meter ❑1v Denotes cable television box Fc Denotes fiber optic service box Denotes fiber optic vault ® Denotes electric vault Denotes hydrant * Denotes light pole Denotes tree, coniferous Cal Denotes tree, deciduous T 26 / / 1P %2 22703 LS 22703 LS 7439 Denotes shrub/bush Denotes Steven /sche, LS / / \ or \ Denotes Robert Rohlin, LS 0NF \ \ 00o S �y thor�\ / `� / Denotes bituminous surface =14 Denotes concrete surface \ r \ S?? //Hca, C) �Co ` /S/ I - - = UT - Denotes underground telephone O - - oH• Denotes overhead electric /���.� \ L=968.89 0NF 9� V _ ?9s >c\ \\ - Fc Denotes underground fiber optics CB \ \ \ �' ;/ �O� / A ` <', r , .96, / /\ \ \ \\ \ / / \ \ - - - uc Denotes underground gas line S�_Q55. l4 l/ / ��,� l� 2�0 �t /0 ul Denotes underground electric /< �'�� \ � y �Z j I 0o�p4'�y o th \/6� W-96Denotes tree line \ CB -� \ „�, /� 12Soyjjist Nt-9 00002 / / \ / \\ \ / - - - - - - Denotes easement .\ �/ FL=968 / I easotos O Denotes major contour 0 \ E-959.95 NF\ j _10-960.09 1%� J` I \ ear �e / \ Denotes minor contour 1 / � > - Denotes sanitary sewer 8 c¢, I /� r _ / \ \ >> - Denotes storm sewer J� Outlot A 0 \ \ cy� �� 1 _ 7 'A° / \ \ I - Denotes waterline Area: 1.727- Ac. / / i �i I �� ° \ \ \ \ \ p / / I Denotes existing adjoiners Pi sBu - Denotes building setback line Denotes limited access ON,- Denotes soils classification type CB h PID: 155-176-00/020 / Muller Family Theatres /P %2" / 22703/ South Quarter Corner oT �_ Sec. 15, Twp. 12/, Rng. 25 Wright County, MN 15 Cast Iron Monument 22 T FL=966.9 W-962. / \ -965.47 oNF \ I \ \ \ 1 0NF u %` o NF \ A S line of Ou tlo t B, JEFFERSON COMMONS �r r F IP !12 „ Scar N 89°17'09" W 33/.6/ \ IP %2" \ \ \ \ Open/0 \ \ / 1522+23/ 5+ \ ° �NF \ / /I// / / ate/ ii / / k-- ' r `/ P/D: 213L 100 154405 \ \ ON l _ Southwest Corner of Sec. 14 Dar Michele - F _ 'l &- - Cardinal - - - - - 1 - - - - - Southeast Comer of Sec. 15 N 890/6'54" W 2637.53 Twp. 12/, Rng. 25 Wright County, MN GART, PEDERSON & ASSOC/ATE BO Bearings are based on the Wright County coordinate system (NAD83 86adj.). For the purpose of this survey, the East line of Section 15, Township 121, Range 25 is assumed to bear North 0 degrees 47 minutes 55 seconds West • Denotes found iron monument ® Denotes 142 inch x 14 inch iron monument with a plastic plug stamped R.L.S. 44360 to be set within one year of platting date Q Denotes found cast iron monument SPK Denotes found PK nail REFERENCE BENCHMARK: MnDOT Geodetic Monument stamped "Nathan 2019", east of MNTH 25, 1.8 miles south from Interstate 94. Elevation = 972.84 feet (NAVD88) PROJECT BENCHMARK: Top of hydrant on NW side of Deegan Avenue, westerly of the site. Elevation = 972.54 feet (NAVD88) DEVELOPER: IW Ohana 9950 County Road 9 Plymouth, MN 55442 OWNER: City of Monticello OWNER: The Robbins Living Trust dated August 23, 2017 SURVEYORS & ENGINEERS: Bogart, Pederson & Associates, Inc. 13076 First Street Becker, MN 55308-9322 763-262-8822 TOTAL AREA: 5.52'/- Acres EXISTING ZONING: B-4 (Regional Business Districts) MINIMUMS: No Minimum width or depth 40 feet between entry points DENOTES BUILDING SETBACKS: Front 0 feet side 0 Feet* Rear 0 Feet *drive through lanes 6 feet off property lines Drainage and Utility Easements are shown thus: II s 12 s 112 N.T.S. Being 12 feet in width and adjoining plat and right of way lines and 6 feet in width and adjoining lot lines unless otherwise shown. DATE: 10/10/22 FIELD DATE: 10/3/22 DRAWN BY: CK CHECKED BY: SSB DWG FILE: 22-0427 Prelim FILE NO: 22-0427.00 REVISIONS: 221102 add private sign easement information I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Signed: Shannon Bollman Date: 10/20/22 Lic. No. 44360 BOGART, PEDERSON & ASSOCIATES, INC. LAND SURVEYING CIVIL ENGINEERING MAPPING 13076 FIRST STREET, BECKER, MN 55308-9322 TEL: 763-262-8822 FAX: 763-262-8844 for IW Ohana JEFFERSON COMMONS FOURTH ADDITION City of Monticello INC, I Wright County, MN SHEET 1 OF 1 JEFFERSON COMMONS FOURTH ADDITION KNOW ALL PERSONS BY THESE PRESENTS: That City of Monticello, a Minnesota municipal corporation, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Outlot B, Jefferson Commons, Wright County, Minnesota And Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota Have caused the same to be surveyed and platted as JEFFERSON COMMON FOURTH ADDITION, and do hereby dedicate to the to the public for public use the drainage and utility easements as created by the plat. In witness whereof said City of Monticello, a municipal corporation under the laws of the State of Minnesota, has caused these presents to be signed by its proper officer this day of , 20 Signed: City of Monticello, a municipal corporation under the laws of the State of Minnesota Mayor STATE OF MINNESOTA, COUNTY OF City Administrator This instrument was acknowledged before me this day of 20 , by , Mayor and , City Administrator for the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public, Signature County, Minnesota My Commission Expires In witness whereof said Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, have hereunto set their hands this day of , 20 Daniel Thomas Robbins, Trustee of The Lynette Rhea Robbins, Trustee of The Robbins Living Trust dated August 23, 2017 Robbins Living Trust dated August 23, 2017 STATE OF MINNESOTA, COUNTY OF This instrument was acknowledged before me this day of 20 , by Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017 Notary Public, County, Minnesota Signature My Commission Expires I, Shannon Bollman, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Shannon Bollman, Land Surveyor Minnesota License No. 44360 STATE OF MINNESOTA, COUNTY OF The foregoing Surveyor's Certificate was acknowledged before me this day of 20 , by Shannon Bollman Land Surveyor, Minnesota License Number 44360. Signature Notary Public, My Commission Expires County, Minnesota CITY OF MONTICELLO PLANNING COMMISSION Be it known that at a meeting held on this day of 20 , the Planning Commission of the City of Monticello, Minnesota, did hereby review and approve this plat of JEFFERSON COMMONS FOURTH ADDITION Chairperson Secretary CITY COUNCIL, CITY OF MONTICELLO, MINNESOTA This plat of JEFFERSON COMMONS FOURTH ADDITION was approved and accepted by the City Council of the City of Monticello, Minnesota, at a regular meeting thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. Mayor City Clerk WRIGHT COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 20 Wright County Surveyor WRIGHT COUNTY LAND RECORDS Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 20 on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 Wright County Land Records Administrator WRIGHT COUNTY RECORDER I hereby certify that this instrument was filed in the Office of the County Recorder for record on this day of , 20 at o'clock _.M. and was duly recorded in Cabinet No. Sleeve as Document No. Wright County Recorder X 0 50 (SCALE IN FEET) SCALE: I INCH = 50 FEET Bearings are based on the Wright County coordinate system (NAD83 86adj.). For the purpose of this survey, the East line of Section 15, Township 121, Range 25 is assumed to bear North 0 degrees 47 minutes 55 seconds West Drainage and Utility Easements are shown thus: II 6 12 6 112 ---�---J L--L--- N.T.S. Being 12 feet in width and adjoining street and rear lot lines and 6 feet in width and adjoining side lot lines unless otherwise shown. South Quarter Corner of Sec. 15, Twp. 12/, Rng. 25 Wright County, MN 15 /T Cast Iron Monument \ 22, 14 �l �r ` 1 iil I � -<(iy /P OpINCH 60 �r r�\ r rr Q 1 " � <X � � v \1 � 80 IP %2 INCH / 22703 / IP %2 INCH Scar /P %2 /N5 / n„ IP %2 INCH 2270 CITY OF MONTICELLO WRIGHT COUNTY, MN East Quarter Corner of Sec. 15 1 West Quarter Corner of Sec. 14 I I T \ Twp. 12/, Rng. 25 Wright County, MN I IpEE�AN s 15 1 14 K Found Mag Nail HAYWARD I, I � I SCHO0O0 L BLVD 1 Q L--- --�-- --- I ' / NO VICINITY MAP / Sec. 14 & 15, Twp. 121, Rng. 25 Wright County, MN / s IP 7CH 439 �� avi Io y h o � o Aj Z ,W /SO N 1A W /P %2" v% Open in concrete ^ I r' a o /s0 I IP %2 INCH 22703 0� o'y ry I \ / 5" �b' / 5�j y eov fe // ' I • Denotes found iron monument s s J � � Denotes uwith a tment ( I 4 inch iron mnplastic plug stamped R.L.S. 44360 to be set within one year of platting date \c2 III Outlot A O / Denotes found cast iron monument �o O OJ �� I )g(PK Denotes found PK nail 1 / G° LS 22703 Denotes Steven Ische, LS 1 II / 95 cI LS 7439 Denotes Robert Rohlin, LS � / — — — — — — Denotes easement I / 41F� I � Denotes existing adjoiners / o Denotes limited access /SO / 1 of Out/o t B, JEFFERSON COMMONS N 89°/7'09" 5 14 W 33/.6/ \ P %2 /NCH \ / � \ Open \ 722 23 / /,// / / /-1/ /, / / /-/ / i / " \/ / / L- \ I — Southwest Corner of Sec. 14 _ Southeast Corner of Sec. 15 N 890/6'54" W 2637.53 Twp. 12/, Rng. 25 Wright County, MN BOGART, PEDERSON & ASSOC/ATES, INC. � JEFFERSON COMMONS FOURTH ADDITION KNOW ALL PERSONS BY THESE PRESENTS: That City of Monticello, a Minnesota municipal corporation, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Outlot B, Jefferson Commons, Wright County, Minnesota And Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Lot 2, Block 1, Jefferson Commons First Addition, Wright County, Minnesota Have caused the same to be surveyed and platted as JEFFERSON COMMON FOURTH ADDITION, and do hereby dedicate to the to the public for public use the drainage and utility easements as created by the plat. In witness whereof said City of Monticello, a municipal corporation under the laws of the State of Minnesota, has caused these presents to be signed by its proper officer this day of , 20 Signed: City of Monticello, a municipal corporation under the laws of the State of Minnesota Mayor STATE OF MINNESOTA, COUNTY OF City Administrator This instrument was acknowledged before me this day of 20 , by , Mayor and , City Administrator for the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public, Signature County, Minnesota My Commission Expires In witness whereof said Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017, have hereunto set their hands this day of , 20 Daniel Thomas Robbins, Trustee of The Lynette Rhea Robbins, Trustee of The Robbins Living Trust dated August 23, 2017 Robbins Living Trust dated August 23, 2017 STATE OF MINNESOTA, COUNTY OF This instrument was acknowledged before me this day of 20 , by Daniel Thomas Robbins and Lynette Rhea Robbins, as Trustees of The Robbins Living Trust dated August 23, 2017 Notary Public, County, Minnesota Signature My Commission Expires I, Shannon Bollman, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Shannon Bollman, Land Surveyor Minnesota License No. 44360 STATE OF MINNESOTA, COUNTY OF The foregoing Surveyor's Certificate was acknowledged before me this day of 20 , by Shannon Bollman Land Surveyor, Minnesota License Number 44360. Signature Notary Public, My Commission Expires County, Minnesota CITY OF MONTICELLO PLANNING COMMISSION Be it known that at a meeting held on this day of 20 the Planning Commission of the City of Monticello, Minnesota, did hereby review and approve this plat of JEFFERSON COMMONS FOURTH ADDITION Chairperson Secretary CITY COUNCIL, CITY OF MONTICELLO, MINNESOTA This plat of JEFFERSON COMMONS FOURTH ADDITION was approved and accepted by the City Council of the City of Monticello, Minnesota, at a regular meeting thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. Mayor City Clerk WRIGHT COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 20 Wright County Surveyor WRIGHT COUNTY LAND RECORDS Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 20 on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 Wright County Land Records Administrator WRIGHT COUNTY RECORDER I hereby certify that this instrument was filed in the Office of the County Recorder for record on this day of , 20 at o'clock _.M. and was duly recorded in Cabinet No. Sleeve as Document No. Wright County Recorder X 0 50 (SCALE IN FEET) SCALE: I INCH = 50 FEET Bearings are based on the Wright County coordinate system (NAD83 86adj.). For the purpose of this survey, the East line of Section 15, Township 121, Range 25 is assumed to bear North 0 degrees 47 minutes 55 seconds West Drainage and Utility Easements are shown thus: II 6 12 6 112 ---�---J L--L--- N.T.S. Being 12 feet in width and adjoining street and plat lines and 6 feet in width and adjoining side lot lines unless otherwise shown. South Quarter Corner of Sec. 15, Twp. 12/, Rng. 25 \ I Wright County, MN 15�Cast Iron Monument \ 22 /T , �1 14 �l �p 1 � <��" j\ /P CH OP en / \ \ „O ,l \ /\ h \ 1 " � <X \ � v \ \ \ 80 \ \ \ \ \ IP %2 INCH / 22703 / — IP %2 INCH Scar / lP %2 IN5H n„ IP %2 INCH 2270 CITY OF MONTICELLO WRIGHT COUNTY, MN East Quarter Corner of Sec. 15 1 West Quarter Corner of Sec. 14 I I T \ Twp. 12/, Rng. 25 Wright County, MN I 10EE�AN s 15 1 14 K Found Mag Nail HAYWARD I, I 1 I SCHO0O0 L BLVD 1 Q L--- --�-- --- / NO VICINITY MAP / Sec. 14 & 15, Twp. 121, Rng. 25 Wright County, MN s c � JFF �irje \ \ PERSON c0'y� ejac,F \ IP %2 /NCH NS �� \ 7439 o N a� 2 Oct• /SO A W I /P %2" / v' Open in con cre to / /* 01001 0 � a � O 1` utility -C per f COMMONS I ITION / ASO / lP %2 INCH 22703 0� A I \ \ \ \ • Denotes found iron monument O Denotes V2 inch x with a 14 inch iron monument plastic plug 0\ II A _stamped R.L.S. 44360 OutlOt Denotes found cast iron monument all of Out/ot A is �O J �O \ \ \ I K Denotes found PK nail I \ a drainage & utility `� O O� I easement 0 V I LS 22703 Denotes Steven Ische, LS LS 7439 Denotes Robert Rohlin, LS Denotes easement I / 41F� I � Denotes existing adjoiners / o Denotes limited access /SO I / 1 of Ou t/o t B, JEFFERSON COMMONS N 890/7'09" W 33/.6/ P %2 INCH / 5 14� \ \ Open \ 7 22 23j A //1 %- rl/ A %- %-r-rl \ / V \/ / / L- / 1 / / L- L/ \ Southwest Corner of Sec. 14 Southeast Corner of Sec. 15 N 89016'54" W 2637.53 Twp. 121, Rng. 25 Wright County, MN BOGART, PEDERSON & ASSOC/ATES, INC. � City Council Agenda: 12/12/2022 3B. Public Hearing — Consideration of adopting Ordinance 794 amending the City Fee Schedule for 2022 and adoatine Summary Ordinance 794A for publication Prepared by: Meeting Date: ❑ Consent Agenda Item Finance Director 12/12/2022 ® Public Hearing Item ❑ Regular Agenda Item Reviewed by: Approved by: City Clerk, Public Works Director/City Engineer, Community Development Director ACTION REQUESTED Motion to adopt Ordinance 794 amending the City Fee Schedule for 2023 and adopt the Summary Ordinance 794A for publication. REFERENCE AND BACKGROUND City service charges are established by ordinance and incorporated into the annual City Fee Schedule. Staff reviews the schedule each year to assess whether the fees are covering the cost of providing services. Fees are added or updated as needed while others are eliminated if no longer relevant. The proposed 2023 fee schedule is attached for City Council review and adoption. Recommended changes to the fee schedule are listed in red. Notable items are listed below: Animal Control — Boarding fees were increased 10% and euthanasia fees were increased to cover the city's cost • Cemetery — Columbarium and grave excavation fees were increased. The frost charge was increased and extended to begin in November rather than December. MCC Fees — All membership fees were increased except for the hourly childcare fee for members. Private event fees were increased to ensure staff time to support those event costs are covered by the event fee. Staff researched room rental rates in the area to ensure the Community Center is competitive. • Community Development — Building — Re -inspection fees along with charges for solar systems and swimming pools were added. Community Development —Economic Development —TIF application escrow deposits were increased. City Council Agenda: 12/12/2022 • Parks — Facility and park rental rates were increased across the board, and a fee for non- profit entities was added. • Sanitary Sewer — Usage charges are proposed to increase 2%, which will help offset the larger increase in water rates and the final year of significant increases in the recycling charge. Access and trunk charges are proposed to increase 3% with the additional trunk area charge for the Meadow Oaks lift station removed. • Storm Sewer—The stormwater utility fee is projected to increase to continue funding system maintenance and upgrades. • Water — Usage charges were increased by 8%, and commercial rates were separated from the residential/irrigation rates. A larger than average increase is proposed to prepare the city for financing and operations costs of a new water treatment facility. With 8% increases through 2029, the Water Fund is estimated to fully cover the additional annual expenses of a facility. The residential rates have additional tiers to further encourage water conservation in the summer months per the State of Minnesota's preference. In addition, the water access charge has been consolidated into one rate per equivalent residential unit (ERU) rather than based on water line size. The ERU would be calculated utilizing the Metropolitan Council calculations for each type of user, while the fee itself is set based on Monticello's system needs. The water access charge is a fee charged for new connections or existing customers who have a change in use to pay for the investments in the current water system. It is estimated that the actual cost per ERU based on the existing system's value could result in a fee of over $10,000 per equivalent unit. It is anticipated that development would not be able to bear this significant increase, therefore it is proposed that this fee be $2,010 per ERU for 2023. Additionally, the trunk area charge for the Little Mountain booster station has been removed. As a note, those projects which have applied for permits in 2022 would be charged under the current system. • Garbage and Recycling — The garbage charge is proposed to increase to the new cost from the hauler. Recycling is proposed to increase from $3.64 to $5.17, which will now cover the entire cost from the hauler for the first time. Future increases are expected to match the hauler's rates to the city. I. Budget Impact: The proposed fee changes would increase or decrease budgeted revenues in their respective funds for 2023. There is minimal cost to publish a summary of the fee schedule. The full fee schedule will be available on the City's website or can be requested from city hall staff. II. Staff Impact: This item would have minimal staff workload impact. III. Comprehensive Plan Impact: N/A City Council Agenda: 12/12/2022 STAFF RECOMMENDED ACTION City staff recommends adopting the 2023 fee schedule. SUPPORTING DATA A. Ordinance 794 — Proposed 2023 Fee Schedule B. Summary Ordinance 794A for Publication ORDINANCE NO. 794 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE ADOPTING AMENDMENTS TO THE FEE SCHEDULE FOR 2023 TITLE III, CHAPTER 36 OF THE MONTICELLO CITY ORDINANCE THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS: Section 1. Title III, Chapter 36 — Fee Schedule shall be amended as shown in the 2023 Fee Schedule in Attachment "A." Section 2. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title 3, Chapter 36 — Fee Schedule, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Monticello City Code as has been adopted. Section 3. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety shall be posted on the City website after publication. Copies of the complete Ordinance are available online and at Monticello City Hall for examination upon request. ADOPTED BY the Monticello City Council this 12th day of December, 2022. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk VOTING IN FAVOR: VOTING IN OPPOSITION: ABSENT: ORDINANCE NO. 794 ATTACHMENT "A" 2023 CITY OF MONTICELLO FEE SCHEDULE TITLE III - CHAPTER 36 DRAFT- 2023 FEE SCHEDULE - CITY OF MONTICELLO Fee Schedule Rates supersede amounts shown in city ordinances or policies which are dated prior to the fee schedule. ANIMAL CONTROL Resident Boarding Fee $20$22/per day +tax Boarding Access Fee $250 per entity Dog License $20 - 2 years $10 - 1 year Late Fee $5 Replacement Tag $2+ tax Disposal Fee $399 $250 (euthanized animal) $3000 $3,040 $40 (adopted animal) $4-50$160 Licensed Unlicensed Fine: Running at Large $50 $75 If Impounded Add boarding fee (plus tax) Permit for Keeping Fowl on Premises $50 Annual Renewal for Current Permit $25 Permit for Keeping Honeybees on Premises $50 Annual Renewal of Permit $25 CEMETERY $250 Bronze Memorial Marker Setting with 4" Concrete $450 Border Columba rlum(includes 2 interment niche covers w/name,YOB, Resident Non -Resident YOD, *if pre -planning additional fee for death date) Bottom Niche Row (Row A) - 2 remains max $2500 $2,540 $2600 $2,640 Middle Niche Rows (Rows B & C) - 2 remains max $2700 $2,740 $2500 $2,840 Top Niche Row (Row D) - 2 remains max $2900 $2,940 $3000 $3,040 *Death Date (individual) $4-50$160 $339 $160 *Death Date (double) $47-5$185 $185 Companion Urn Grave Excavation - Weekday $300 Companion Urn Grave Excavation - Weekend $400 Cremation Disinterment - Weekday $200 Cremation Disinterment - Weekend $250 Frost Charge: (excavations Decernbe November $300 $150 through March Grave Excavation Fee Weekday $400 $550 Weekend $450$650 Infant Grave Excavation - Weekday $100 $200 Infant Grave Excavation - Weekend $1-2-5$250 Cremation Grave Excavation - Weekday $150 Cremation Grave Excavation - Weekend $200 Grave Purchasing Fee Resident Non -Resident Full Grave (4'x12') Flush Marker Area $1,150 $1,350 Full Grave (4'x12') Raised Marker Area $1,250 $1,450 Infant Grave (2'x6') $425 $450 Cremation Grave (4'x4') $665 $765 Grave Staking Fee for burials $150 Grave Transfer Fee $15 Late Arrival to Gravesite Fee $250 Memorial Bench $2,500 Memorial Plaque (Bronze) Stone Cost + $10 + sales tax Memorial Tree $600 Opening/Closing/Re-Opening of Niche - Weekday $150 Opening/Closing/Re-Opening of Niche - Weekend $200 Ossuary Co -Mingle Urn Placement (includes inscription & urn bag) $1,000 Veteran -Co -Mingle Urn Placement (includes inscription $950 and urn bag) Service Emblem $200 Overtime Fee (burials outside of business hours) $125 Perpetual Care Fee New Grave Sales Included in grave price (Maintenance not taxable - Plant Care taxable) Grave Sold Pre-1996 $175 $4 per ehild per he r $2 per child/per hour MEMBER, $4 per child per hour Plant Stand $50 Resident Rate Non -Resident Rate Satin Bag $80$100 Staking for Monument/Marker Placement $60 Urn Vase $7-5$80 COMMUNITY CENTER Membership Fees (for new members) Resident Rate Non-Resident Rate MERSC/Military Rate Daily Pass Junior/Senior $7$8 $8 $9 Adult $8$9 $9 $10 3 Month Membership Junior/Senior $95.25$99 $149$124 $83.25$87 Adult $133.25 $139 $156.59$173 $116-59$121 Dual Senior $456$162 $195 $203 $136-59 $142 Family $2-35$244 $293.75 $306 $283-59 $214 Dual Adult $213.25 $222 $256.59 $277 $186.59 $194 Annual Membership (Paid in full Options) Junior/Senior $2-59$269 $3-24$337 $22-7$236 Adult $464$368 $443$461 $3-1-0$322 Dual Senior $42-7$444 $534$555 $37-4$389 Family $69-1$625 $4x1$781 $526$547 Dual Adult $547 $569 $684 $711 $47-9$498 Continuous Membership (Monthly Payment Option") Junior/Senior $2S.25$26 $3139 $33 $21.75$23 Adult $38.25$40 $47.75 $50 $33.SO $35 Dual Senior $42.50$44 $S3.25$55 $37.25 $39 MCC Staff Membership Upgrade $34.75$33 $34.75$33 Family $64.50$64 $76.75$80 $S3.75$56 Dual Adult $7T50 $S8 $69.50$72 $48.75$51 NSF Fee (if membership is not paid within the month) $39 $31 $30 $31 $39 $31 Collection Fee - applies if sent to a collection service for delinquent payments (automatic withdrawal) "Automatic Withdrawal Administrative Fee - for start-up of new monthly memberships (one-time fee) if membership is not canceled Cancellation Fee - applies if within 12 months of joining Childcare Hourly Fees Special Passes Daily Pass (10 visits) Special Rates Indoor Play Area Open Skate Shower Only Group X Class Drop -In Silver Sneakers Drop -In Lock -In Climbing Wall Group Farmers Market Vendor Fee Concessions Academy Room Non -Profit Allowed Usage MCC League Rates Fall Youth Baseball Flag Football Hockey Pickleball Swimming Lessons/Birthday Parties Private Swimming Lessons $50 $30 $30 $50 $50 $4 per ehild per he r $2 per child/per hour MEMBER, $4 per child per hour Non -Member Resident Rate Non -Resident Rate $66$75 $77 $85 $4-2-5$5 $5:2-5 $6 $6 $6 — $630 — $730 $4 $13 $13 $10 $10 $840 $1,090/up to 40 people + $630 $8.50each $90 $120/up to 14 Climbers + $630 $7each additional climber $90 - $120/Season (based on booth type) Rates Based on Market Value Once/Month up to 2 hours, then $25/hour Regular Rate $50/hour for one field (volunteer umpires) $70/hour for one field with lights (volunteer referees) $230 $240/hour for one rink (with paid referees) $50/hour for one court (with no referees) Additional rates $38 $33/Lesson for $40 $46/Lesson for Non- available for more Members members than one student or 4 $65 $75 for Non - Swimming Lessons (Group) $55 $61 for Members members Birthday Party Room Rental Packages Gymnasium Rental Rates Gym - Regular Gym - Non -Profit Full Kitchen Energy Fee Gym Advertising Banner Damage Deposit Pool Rental Hourly Room Rental Rates (2 hour minimum required): Boom Island Room Bridge Room Half Room Rental Full Room Rental Warehouse Room Prairie Center Mississippi Room Half Room Rental Full Room Rental Rental event with alcohol (not weddings): (2 hour minimum - reserve within 3 months of event) Wedding Bar Fee Preferred Caterer Fee Chapel Hostess Fee Resident Rate/Child $13 Regular Rate/Child $1-4- 5475$17-$20 depending 14$45$17-$20depending $36$19-$21depending on Rental package on Rental Package $98/heuf$127/hour $78/11eee $101/hour $105/118WF $137 $463/hBWF $134 $500/first year rental, $400/subsequent years 1/2 of rental fees $255 $300/hour up to 25 swimmers Additional staff fee: $30/hour (increments of 25 swimmers) Resident/Non-Profit Regulae Non -Resident "'T.o„- ;efk $1-9$25 $24$27 $47 $48 $23 $2-9$38 $39$51 $39$51 Private Resident $64 $79 $35 $111 Resident $468 heur $218/hour $1,430 $2750$325 12% wedding $2-0$26 $-34$44 $48 $62 $48 $62 Private Non -Resident $7� $96 $4$2 $133 Regular $183/hBHF $238/hour $14GO$1,430 $2-59$325 8% non -wedding $475 Business Resident Business Regular $48 $62 $67 $87 $7-2$94 $94 $122 Organization $ $202/hour Then- 5S@ $65 each $458 $595 for 6 hours $486 $632 for 6 hours additional hour $3 $35/hour Locker fees $10 per month per locker/Members Only COMMUNITY DEVELOPMENT - BUILDING County Assessor Fees: Building Valuation $499,999 or $50 less Building Valuation $500,000 or more $150 Basement Finish Building Inspection (non -permit related) Building Permit Fees Building Permit Surcharge Building Re -Inspection Fee (after 2nd failed Inspection) Contractor License Check Fee Building Permit/Records - Duplicate Blight Processing Fee 106% of 1997 State recommended schedule $60/hour $15 minimum charge for 15 minutes or less 106% of 1997 State recommended schedule use state -mandated fee $60 $5 $60/hour $15 minimum charge for 15 minutes or less $60 (per parcel) Demolition Permit 106% of 1997 State recommended schedule ($500 Maximum Fee) Permit is issued under a building permit (follow same procedures as issuing a building permit). Prior to demolition permit issuance verify with Public Works. Contractor must arrange disconnection: 1) Sanitary sewer; 2) City water & retrieve water meter; and 3) approve routing for trucks and heavy equipment, (if applicable). Excavation permit may also be required. Fire Alarm/Fire Sprinkler System 106% of 1997 State Recommended Schedule or $100 minimum + state surcharge Food Truck Inspections $50/every other year Master Plan Review 25% of building permit fee Mechanical Permits Residential $50 base + $9/fixture + state surcharge Commercial 1.5% of valuation or $100 minimum +state surcharge Mobile Home Permit $200 Moving Buildings Plan Review Plumbing Permits Residential Commercial Rental application/Records-Duplicate Rental Housing License Fee Rental Housing License Application/Late Fee Rental Housing License Transfer Fee Rental Re -Inspection Fee (after 2nd failed inspection) $150 + expense + demolition permit 65% of building permit fee $50 base + $9/fixture ("Fixture" includes such things as traps, toilets, floor drains, sinks, showers) 1.5% of valuation or $100 minimum + state surcharge $60/hour $15 minimum charge for 15 minutes or less $45/per building + $15 for each dwelling unit within the building Double the standard license fee $35 $60 Residential Building Escrow $2,000 (Held for completion of as -built survey, boulevard trees, turf establishment. Secures street sweeping, lot erosion control & any damage to public improvements if all items not complete/satisfied at certificate of occupancy. All must be completed prior to release.) Re -roof (residential) Re -side (residential) Solar Systems: Commercial/Industrial Solar Systems: Residential Swimming Pools - Above Ground Swimming Pools - In Ground Window and/or door replacement (residential) Sign Permits: Permanent Sign Permits: Temporary State Surcharge on Building Permits Valuation of Structure $1,000,000 or less $1,000,000 to $2,000,000 $2,000,000 to $3,000,000 $3,000,000 to $4,000,000 $4,000,000 to $5,000,000 Greater than $5,000,000 Surveys $150 + state surcharge $150 + state surcharge $106% of 1997 State recommended schedule + state surcharge $300 + state surcharge $150 + state surcharge $300 + state surcharge $4W $150 + state surcharge $50 for first $1,000 of value (minimum fee $50) $10 each additional $1,000 of value $50 Regular Fee/$100 if City Initiated Addition or Alteration Surcharge Computation .0005 x valuation $500 +.0004 x (Value - $1,000,000) $900 +.0003 x (Value - $2,000,000) $1200 +.0002 x (Value - $3,000,000) $1400 +.0001 x (Value - $4,000,000) $1500 +.00005 x (Value - $5,000,000) $15 Utility Locate Fee Residential $50 Commercial/Industrial $65 COMMUNITY DEVELOPMENT - ECONOMIC DEVELOPMENT Business Subsidy Application $250 GMEF Loan Application SCDP Loan Application $550 minimum or 1.5% of loan amount, whichever is greater $550 minimum or 1.5% of loan amount, whichever is greater TIF Application $12,000 $15,000 Escrow Deposit COMMUNITY DEVELOPMENT - PLANNING/ZONING Administrative Home Occupation Permit $50 Comprehensive Plan Amendment Conditional Use Permit Encroachment/License Agreements Escrow Chart - Land Use Application Plan Review Escrow Chart - Development & Subdivision Project $-0 (Moved to Parks) $200 + escrow (per chart)* *Escrow waived for cross/joint parking in CCD $200 + Escrow (per chart)* $50 Commercial Residential 0-3 acres $2,000 1 unit 1,000 (single family) 4-10 acres $6,000 2+ units $1,000 base + $100 per unit (up to $10,000) 11+ acres $8,000 *All escrows reconciled to actual costs for staff/consulting time after decision, whichever is greater $1% of estimated public improvement cost or City/Planning Review & $2,000 minimum, Administration whichever is greater* Legal Review & Administration Engineering; grading - $1% of estimated public improvement cost or $2,000 minimum, whichever is greater* 3% of estimated publie +e reveFner3t site grading cost or $2,000 minimum, whichever is Review & Inspection greater Interim Use Permit 4% of estimated public Engineering streets & improvement cost or utilities review and $2,000 minimum, inspection whichever is greater *All escrows reconciled to actual costs for staff/consulting time after decision, whichever is greater Landscaping Security Iron Monuments $300/lot Interim Use Permit $200 + Escrow (per chart)* Labor (for Community Development/Projects) $50 + escrow (per chart) Planner $191/hour Engineer $206 $223/hour (maximum) Construction Inspector $128/hour (maximum) Landscaping Security Letter of credit or cash based on statement of value of landscaping x 125% (held for 1 full year or 2 growing seasons) Park Dedication (residential) An amount of land equal to eleven percent (11%) of the total gross land area of the plat shall be presumptively defined as "reasonably commensurate." In the event that the subdivider objects to the eleven percent (11%) standard, the City shall, at the developer's request and expense, conduct a specific dedication study of the park system and the demand placed on the system by the proposed plat. Cash -in -Lieu: 11% of fair market value of the raw land to be platted at the time of final plat. The city may require an appraisal to determine market value of subject land being platted. Parking Fund (CCD District) $4,500 per stall Plat Subdivisions Preliminary Plat $300+ escrow (per chart) $2,000 minimum* Final Plat $50 + escrow (per chart)* Planned Unit Developments (PUDs) Public ROW or Easement Vacation Rezoning Request (Text Amendment) Rezoning (Map Amendment) Simple Subdivision/Administrative Lot Combination/ Lot Line Adjustment Wetland Delineation Review Special Home Occupation Permits Special Planning Commission Meeting Temporary Use Permit (waived for parades only) Variance Residential, 1 unit Residential, 2+ units Commercial/Industrial/Institutional Concept: $50 + $3,500 escrow Development: $200+ escrow (per chart) $2,000 minimum Final: $50 + escrow (per chart) Adjustment $50 + $1,000 escrow *All escrows reconciled to actual costs for staff/consulting time after decision, whichever is greater $200 + Escrow (per chart)* $200 $200+ Escrow (per chart)* $200 + Escrow (per chart)* $50 application fee/$1,000 escrow + Actual Review Costs $200 + Escrow (per chart)* $350 $50 $200 + $1,000 escrow* $200 + Escrow (per chart)* $200 + Escrow (per chart)* *All escrows reconciled to actual costs for staff/consulting time after decision, whichever is greater NOTE: When multiple land use applications are run concurrently, only one application fee and escrow deposit shall be required per meeting cycle, until escrow is depleted. New escrow required per escrow chart once depleted. ENGINEERING Driveway Permit Construction Inspection (City or Engineer) GPS Locate Fee (New subdivisions) Grading Permit Existing Single -Family Residential New Single -Family Residential Development, Multi -Dwelling, Commercial & Industrial Properties Erosion and Sediment Control Inspection Escrow Land Reclamation/Mining Permit (requires subdivision development agreement or CUP) Public Improvement Security $55 $128/hour $70/unit $75 per permit + $1,500/acre restoration surety bond. No drainage calculation review required: $150 per permit plus restoration surety bond of $3,000/per acre; $3,000 minimum escrow Drainage calculation review required: $350 per permit plus restoration surety bond of $3,000/first acre; $1,500 each additional acre. $300 x weeks of construction - sites disturbing 1 acre or more w/NPDES construction stormwater permit Fee determined by City Council resolution + 100% of land restoration costs as determined by City Engineer Letter of credit or cash based on statement of construction cost of improvements x 125% Right -of -Way Permits $15/hour Drops - no drawing required unless origination occurs more than 10 feet from property to be served: Fee without drawings $30/25 addresses (maximum) Fee with drawings $30/5 addresses with drawings (maximum) Permit Extension Fee: $20.00 Pavement Hole Fee $55 Trunk Line Fee Special response unit Base Fee (first 100 feet) $45 Trenching (over 100 feet) $.10/lineal foot Boring (over 100 feet) $.05/lineal foot Obstruction Fee $45 Small Cell Wireless Fee $45 Collocation Fees Fire Lock Box Fee: Escrow - document Review $1,500 Wireless Support Structure Rent $150/year Wireless Support Structure Maintenance $25/year FIRE DEPARTMENT Apparatus Rate per Hour (billed in hour increments) Engine (up to 4 personnel) $275 Ladder/aerial (up to 4 personnel) $275 Water tender (up to 2 personnel) $200 Command vehicle/utility truck/grass truck (up to 2 $85 ATV/UTV with water tank (up to 2 personnel) $50 Extra Personnel $15/hour Controlled/Prescribed Burns: Building $2,500 Prairie or Wildland, less than 20 acres $750/hour Prairie or Wildland, 20 acres or more $1,000/hour County -wide response teams Special response unit $500 Fire investigation team $300 False Alarm Policy* - First Time No charge Second Time $250 Third Time or More $350 * Per calendar year Fire Lock Box Fee: Cost+ 10%+sales tax LICENSES/PERMITS Burning Permit $250 deposit (to cover expenses, if PW/Fire Dept. are called to burn site) Cigarette License Gambling License Liquor Administrative Fines First Violation Second Violation, within 2 years Third Violation, within 2 years Liquor Licenses 1 -Day Consumption & Display Tobacco licenses are issued by Wright County Licensed through State of Minnesota; Requires Council approval $500 $1,000 $2,000 (no mandatory revocation of license) $25 3.2 Beer, On -Sale 3.2 Beer, Off -Sale Brew Pub Off -Sale Brewer Taproom Taproom, Sunday Sales Liquor, On -Sale On -Sale Liquor, Sunday Sales Liquor, Setups Liquor, Club (Veteran's Org). Membership 200 or less 201-500 501-1000 1001-2000 2001-4000 Over 4000 Micro Distillery Temporary On -Sale (Beer) Wine, On -Sale Wine/Strong Beer Comb. On -Sale Wine/3.2 Beer Com. On -Sale Mobile Food Unit Temporary Permit Annual Permit Annual Fire Inspection Pawn Shop Annual license, Initial Annual Renewal of Current License Peddler/Solicitor Permit Peddler Merchant/Business Application Peddler Merchant Permit - per person Background Check Solicitor Permit Sidewalk Cafe Fee Special Event Permit Park Special Permit Fee - Alcohol, Music, Larger Events Therapeutic Massage License $275/year $100/year $200/year $500/year $0 $3,750/year $200 (Statutory limit) $250/year $300 (Statutory limit) $500 (Statutory limit) $650 (Statutory limit) $800 (Statutory limit) $1,000 (Statutory limit) $2,000 (Statutory limit) $500/year $10/day $275/year $1,200/year $500/year $10 $50 $50 (every other year) $50 $25/year $25 $25 $25 No Fee $100 $50 $25 (For non-profit/charitable organization) (fee may be waived by Administration for non-profit organizations) $60 (not utilizing City services) Massage Enterprise License $100/year Massage Therapist License $50/year Massage Enterprise/Therapist - owner operates as $100/year Background Investigation Fee $25 Transient Merchant Annual Permit, Private Premise $75/year Daily Fees, Operating Under Annual Permit $10/day (with annual permit) Daily Fees, Independent Merchant $50/day Daily Fees, Farm/Garden Fruits & Vegetables No fee from 6/15 to 9/15 (state mandated) Fireworks Sale $350/year Traveling Shows $100/first day; $50/day for each day thereafter MISCELLANEOUS ITEMS Accounts Receivable Interest Charge on Miscellaneous Account Receivable 1.5% monthly Assessment/Property Search - full Non -City Initiated Proclamations Comprehensive Guide Plan - Entire Downtown Revitalization Plan Transportation Plan Copies: Copy Machine Large Format Copier Emailed Electronic Media Delinquent Certification Processing Fee Minimum Account Balance of $75 Delinquent List $30 $50 $32 plus tax $15 plus tax $50 plus tax $.25 per copy + sales tax $.50/square foot + sales tax ($2 minimum) $35.00/hour + sales tax (minimum 1/4 hour) $10.00 + cost of media + sales tax $75 per parcel $10 + tax (each) Deposits on City Repair Projects $100-$300 (depending on est. value of work) Digital Advertising Ads $800/6 months or $1,500/annually 15 sec/10 to 15 minute interval Additional spots $1,000 $3,500/annually - back-to-back slides for 45 seconds Ad Change $50 Library Room Rental $30 per rental Notary $3 each Signs Current listed price + 10% handling charge +tax Utility Bill Utility Bill Penalty - Monthly 5% of past due amount, except September penalty 0% Utility - Ebill Discount $0.50 Utility - ACH Payment Discount $1.25 PARKS Chipping $75+ tax per 1/2 hour for the first 2 hours billed in half hour increments $95 + tax per 1/2 hour or for the next hour billed in half hour increments No more than 3 hours per year per property Disease Replacement Tree Community Garden Plot Memorials Bench Tree Facility Rental Fees Single Field Reservation Field Lighting Season Rental - 20 game hours Season Rental Lighting - 20 game hours Tournament Field Rental including lights/day Soccer/Football/Lacrosse - Non -Irrigated Soccer/Football/Lacrosse - Irrigated $50 per property $30 (Moved from Community Development) $2,500 (includes tax, delivery, installation) $600 (includes tax, delivery, installation) Non -Profit $35 $36 per hour per field �28 $21 per hour per field $7-G8 $728 per field $$388 $312 per field $4-2-5 $130 per field s✓48 $42 per hour per field $88 $83 per hour per field For -Profit $46-$47 per hour per field $25 $26 per hour per field $990-$936 per field $489 $416 per field -$-� $156 per field $58 $52 per hour per field $99 $94 per hour per field Park Rental Rates Resident Non -Resident ^LeF East Ellison Log Shelter $12-5 $130 for 6 hours heUFS $150-$160 for 6 hours Ellison Park Lions Den/Gazebo $360$300 $360$350 Groveland Park Picnic Shelter $110 for 6 hours $135 for 6 hours Otter Creek $75 $80 for 6 hours $90 $100 for 6 hours Pioneer Park $125 $140 for 6 hours $150-$160 for 6 hours West Bridge Park Community Room $150-$160 for 6 hours $175 $180 for 6 hours West Bridge Picnic Shelter $110 for 6 hours $135 for 6 hours *Non -Profit Exempt M -Th, F -Su Res Rate PUBLIC WORKS Cone Replacement Cost + $10 + sales tax Labor (no equipment) $65.00/hour - regular business hours $100/hour outside of regular hours Sidewalk Snow & Ice Control $50.00 per lot - 1st Offence $75.00 per lot - 2nd Offence $100.00 per lot - maximum after 2nd Offence $100.00 Mobilization Charge per Offence at Staff Discretion Sweeping $125 $275/hour - includes operator Utility Excavation Permit Fee (water, wastewater $130 stormwater) (Bonding & Insurance Required) Vac/Sewer Jet $365 $465/hour for two operators & machine Other Equipment (including operator) Large Front End Loaders $179 $270/hour Mid Size Loaders $125 $225/hour Backhoe Loader $In $270/hour Motor Grader $200 $300/hour Skid Steere $125 $225/hour Dump Truck $120 $220/hour Pickup or 1 -ton Truck $100 $200/hour SANITARY SEWER Sewer Rates 1st 1,000 Gallons Over 1,000 gallons Sewer Rates: Special Cases Industrial Sewer Rates (effective 7/1/2022) All Usage BOD5 TSS Testing Sewer and Water Combination Permit $49:49$10.61 minimum $638 $6.51/1,000 gallons $10 per month X number of people in household $3-46 $4.04/1,000 gallons + sales tax $92' $0.436/lb. + sales tax $9387 $0.599/lb. + sales tax Actual costs+ 10% $130 (residential) $130+sales tax (commercial) Sewer Access Charge Residential - Single Family $4,423 $4,555/unit All Others Per Equivalent Residential Unit $4,473 $4,555/unit SAC fees in effect at time of building permit application will apply if application has been submitted within 6 -months of rate changes. Trunk Sanitary Sewer Residential Unit $3394 $1,641/unit Non -Residential $3,995 $4,115/acre H o„ /. eFe �t Waste Water Discharge Permit Cost + Tax + $10.00 10,000 to 15,000 GPD $50 annually 15,001 to 25,000 GPD $100 annually 25,001 to 50,000 GPD $150 annually 50,001 to 100,000 GPD $250 annually over 100,000 GPD $300 annually STORM SEWER Cost + Tax + $10.00 Trunk Storm Sewer Fees $4,268 $4,396 (net acre) Alternate Ponding Area - Residential $4,374 $4,505 per acre Alternate Ponding Area - Commercial $8,767 $9,030 per acre Alternate Ponding Area - Industrial $ 0,247 $10,554 per acre Stormwater Utility Residential (1 drainage unit per residential unit) $4 $4.50/drainage unit/month (effective 2/1/2023) Non -Residential (7 drainage units per impervious $4 $4.50/drainage unit/month (effective 2/1/2023) acre - minimum 7) (minimum 7) WASTE ITEMS Garbage Service Fees All residential garbage with cart service 1st Container $9:73 $10.06/month +solid wastemnanageRgeRt tax (eUF eRtl 9.750%) effective 2/1/2023 2nd Container $13/month +solid waste ffkawag�tax `•-••--entry ^."°",x per month` Cart Transfer Fee Cost Garbage Cart Replacement (if lost or stolen) 38 gallon Cost + Tax + $10.00 60 gallon Cost + Tax + $10.00 90 gallon Cost + Tax + $10.00 Recycle Cart Replacement (if lost or stolen) 35 gallon Cost + Tax + $10.00 64 gallon Cost + Tax + $10.00 90 gallon Cost + Tax + $10.00 Recycle Service Fee $3.64 $5.17 effective 2/1/2023 Recycle Additional Cart Pickup $0.00 Storage Bins (red, yellow, blue) $10 includes sales tax (until sold out) WATER Hydrant Rates for Contractors (#l,#2 and #3 ARE ALL TAXABLE IF COMMERCIAL) 1. All contractors must obtain a permit from Public Works. The permit fee is $500. This permit will define the hydrant to be used and provides a tally sheet for water usage. 2. The following rates shall apply Up to 3,000 Gallons Over 3,000 Gallons $40 minimum $4.25/1,000 gallons 3. The following deposits shall be taken for use of City equipment (no exceptions) Hydrant Wrench $100 2-1/2" Fill Hose $150 1-1/2" Fill Hose with 2-1/2" Adapter $150 2-1/2" Hydrant Meter $1,500 5/8" x 3/4" and mall Garden Hose Meter $250 Nozzle/Mist. fitting $75 *If equipment is returned within 10 days of permit expiration in good condition, the full amount of meter deposit le`s 101 ..,.....,.nt shall be refunded less water consumption at rates shown above. Cross -Connection Surcharges per billing period Inspection Not Completed - residential up to four-plex $150.00 per unit Inspection Not Completed - residential with more than 4 units & non-residential $600.00 Correction Not Made - residential up to four-plex $150.00 per unit Correction Not Made - residential with more than 4 units & non-residential $600.00 Industrial Water Rate, Meter 1 (effective 7/1/2022) All usage $239 $2.47/1,000 gallons + sales tax Final Bill Processing Fee $25 Obsolete or refusal of equipment charge (per month $50 charge until Feplaeement is seheduled MIU is installed) Delinquent sprinkling meter turn-off Delinquent sprinkling meter turn -on Reside ntial/Cem ..�..:..1/Irrigation Water $25 $25 first 1,000 gallons $8:04 $8.68 minimum' sales tax 1,001-49,-000 6,500 gallons $4-.98$2.03/1,000 gallons''1 males tax 49,9616,501- 11,500 33;000 gallons $248$2.35/1,000 gallons''1 sales tax 11,501-16,500 gallons $2.58/1,000 gallons 16,501-33,000 gallons $2.80/1,000 gallons over 33,000 gallons $2.39-$3.00/1,000 gallons''1 sales tax Commercial Water first 1,000 gallons $8.68 minimum + sales tax 1,001-6,500 gallons $2.03/1,000 gallons + sales tax 6,501-33,000 gallons $2.35/1,000 gallons + sales tax over 33,000 gallons $2.58/1,000 gallons + sales tax Minimum Bill feF Malfbinetiening MeteF No Read Meter, $150/mo. after 3rd contact attempt until meter is inspected and/or repaired Failure to Schedule Inspection/Repair after 3rd Notice (if metered separately, no minimum base rate is applied to irrigation meters with zero usage) Trunk Water Charge: $1,182/residential unit $2,954/acre non-residential �t Water Access Charge. 11 1: $2,010/equivalent residential unit Yee $833 1 1 1/4" "ne $ 'Ice irnateFials 1 1/2" �"ne $1,510irnateFials 21line $1,997rnateFials_ 3" line $2,498 rnateFials_ 4" line $3,291 all_ � 6" line $ ,143 rnateFials_ 8" line $5,440 rnateF*@15 WAC total charge is calculated utilitizing the same unit charge per multiplier as per the Metropolitan Council Environmental Services (MCES) Sewer Availability Charge (SAC) Procedure Manual WAC fees in effect at time of building permit application will apply if application has been submitted within 6 -months of rate changes. Water Availability Charge (For those who have city water available but choose not to hook up) Water Meters 5/8" meter 3/4" meter 1" meter 11/2" meter 2" meter + up 1"x3/4" meter valves 1"x1" meter valves Water meter replacement due to preventable damage Water Shut Off, Then Turned On Water Violations (sprinkling) 1st Violation 2nd Violation Each Subsequent Violation $42 (billed in July) $412 + sales tax $453 + sales tax $568 + sales tax $990 Cost + $50 + sales tax Cost + $50 + sales tax $64 + sales tax $69 + sales tax Cost+ Labor (1 hour minimum) $50 ($25 on/$25 off) + delinquency (taxable if non -res.) No Fee $50 $100/per violation Minnesota Department of Health Water Service Connection Fee GUFFently-$9.72 per year ($0.81 per month) SUMMARY ORDINANCE NO. 794A CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA A SUMMARY ORDINANCE ADOPTING THE 2023 FEE SCHEDULE TITLE III, CHAPTER 36 OF THE MONTICELLO CITY ORDINANCE NOTICE IS HEREBY GIVEN that, on December 12, 2022, Ordinance No. 794 was adopted by the City Council of the City of Monticello, Minnesota. Due to the lengthy nature of Ordinance No. 794, the following Summary Ordinance No. 794A has been prepared for publication as authorized by state law. The ordinance adopted by the Council establishes the 2023 Fee Schedule for the City of Monticello, also known as Title III, Chapter 36 of the Monticello City Code. The general purpose of the ordinance is to adopt fees for services provided by the City of Monticello with changes in the following sections: Animal Control Cemetery Community Center Community Development - Building Community Development — Planning/Zoning Community Development — Economic Development Parks Public Works Sanitary Sewer Storm Sewer Waste Items Water A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The complete ordinance will be posted on the City's website following publication. APPROVED FOR PUBLICATION by the City Council of the City of Monticello, Minnesota, this 12a' day of December, 2022. ATTEST: Jennifer Schreiber, City Clerk VOTING IN FAVOR: VOTING IN OPPOSITION: ABSENT: CITY OF MONTICELLO Lloyd Hilgart, Mayor City Council Agenda: 12/12/2022 3C. Public Hearing - Consideration of adopting Resolution 2022-140 Certifying the 2023 Final Property Tax Levv and authorizing cancellation of certain deferred tax levies Prepared by: Meeting Date: ❑ Consent Agenda Item Finance Director 12/12/2022 ® Public Hearing Item ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2022-140 Certifying the 2023 Final Property Tax Levy and authorizing cancellation of certain deferred tax levies. PRIOR COUNCIL ACTION September 26, 2022: Adopted Resolution 2022-103 setting the 2023 preliminary tax levy. REFERENCE AND BACKGROUND Council and staff have met several times since July to discuss the City's proposed 2023 tax levy and budget. Discussions included the estimated property tax capacity, with a focus on limiting the impact of a levy increase on residents. However, due to average property value increases of 20% for residential properties and 19.5% for apartments coupled with a 6.5% increase in commercial properties and a roughly 3.7% increase in value of the nuclear power generating plant, the tax bill will shift toward residents and apartment buildings again in 2023. Council sought to minimize the levy increase without sacrificing essential services by approving a 2023 preliminary City levy of $12,050,000 ($697,000 or 6.1% higher than 2022) and an HRA levy of $402,000 ($14,000 or 3.6% higher than 2022). Both levies were certified to Wright County for inclusion on the truth -in - taxation notices mailed to residents in November. The proposed final City tax levy is equal to the preliminary tax levy. The graph to the right reflects the levies over the last ten years. City & HRA Property Tax Levy $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 ■ City Tax Levy HRA Levy City Council Agenda: 12/12/2022 The following schedule displays the allocation of the levy over various funds: The General Fund increase is 7.8%. This helps fund the increase in lease payments for new equipment in the Central Equipment Fund and cost of living adjustments to the pay scale. Additionally, the Council approved an increase in contracted hours with the Wright County Sheriff's Office effective May 1, 2023, and expenditure budgets were increased to reflect the current economic environment. The Community Center (MCC) has been greatly impacted by the Coronavirus pandemic. Because the tax levy in this fund was increased by 16.3% in 2021, there was no increase in 2022. However, in there is an increase of 6.2% proposed for 2023. In addition to the draft budget includes the use of the City's remaining American Rescue Plan Act (ARPA) funds to balance the MCC budget. While the capital levy increased, the debt levy decreased to offset the impact as the City looks to shift when projects will be paid for on a pay-as-you-go basis or when bonds will be issued for them. The supporting resolution includes details for the debt levies per the bond documents and shows staff's recommended decrease of the required levies due to current debt service fund balances. The overall combined City and HRA levy increase is recommended at 6.1%. The City has increased the levy by an average of 4% each year for the past 10 years. The chart on the following page demonstrates the relationship between the tax levy, tax capacity values and tax capacity rates and includes the recommended preliminary levy for 2023. The City tax levy and tax capacity value are plotted using the dollars shown on the left axis 2021 2022 2023 Property Property Property % $$ Fund Taxes Taxes Taxes Change Change General Fund $7,169,000 $7,475,000 $ 8,060,000 7.8% $585,000 MCC - Operating 485,000 485,000 515,000 6.2% 30,000 Future Bonds - - - - - Capital 578,221 1,081,600 1,475,419 36.4% 393,819 2020A GO Bonds 117,586 123,196 111,690 -9.3% (11,506) 2019A GO Bonds 714,945 709,446 697,133 -1.7% (12,313) 2018A GO Bonds 448,077 451,812 444,232 -1.7% (7,580) 2017A GO Bonds 430,097 427,367 299,532 -29.9% (127,835) 2016A GO Bonds 406,089 406,929 282,559 -30.6% (124,370) 2015B GO Bonds 201,115 192,650 164,435 -14.6% (28,215) 2014A GO Judgment Bonds 513,570 - - - - Total City Levy $11,063,700 $11,353,000 $12,050,000 6.1% $697,000 HRA Levy 366,300 388,000 402,000 3.6% 14,000 Total $11,430,000 $11,741,000 $12,452,000 6.1% $ 711,000 $ Change $630,000 $311,000 $711,000 %Change 5.8% 2.7% 6.1% The General Fund increase is 7.8%. This helps fund the increase in lease payments for new equipment in the Central Equipment Fund and cost of living adjustments to the pay scale. Additionally, the Council approved an increase in contracted hours with the Wright County Sheriff's Office effective May 1, 2023, and expenditure budgets were increased to reflect the current economic environment. The Community Center (MCC) has been greatly impacted by the Coronavirus pandemic. Because the tax levy in this fund was increased by 16.3% in 2021, there was no increase in 2022. However, in there is an increase of 6.2% proposed for 2023. In addition to the draft budget includes the use of the City's remaining American Rescue Plan Act (ARPA) funds to balance the MCC budget. While the capital levy increased, the debt levy decreased to offset the impact as the City looks to shift when projects will be paid for on a pay-as-you-go basis or when bonds will be issued for them. The supporting resolution includes details for the debt levies per the bond documents and shows staff's recommended decrease of the required levies due to current debt service fund balances. The overall combined City and HRA levy increase is recommended at 6.1%. The City has increased the levy by an average of 4% each year for the past 10 years. The chart on the following page demonstrates the relationship between the tax levy, tax capacity values and tax capacity rates and includes the recommended preliminary levy for 2023. The City tax levy and tax capacity value are plotted using the dollars shown on the left axis City Council Agenda: 12/12/2022 while the tax capacity rate is shown as a percentage using the right axis. The three are related as such: Tax Capacity Rate = Tax Levy Tax Capacity Value For example, in 2023, the proposed tax levy of $12,050,000 divided by the estimated tax capacity value of $34,925,732 equals the estimated tax capacity rate of 34.502%. This is a 5.6% decrease from the 2022 tax capacity rate of 36.536%. I. Budget Impact: $12,452,000 in the General, Community Center, Capital Projects, Debt Service, and Economic Development Authority (EDA) funds. II. Staff Impact: Minimal. Staff will file the necessary forms to Wright County and the State of Minnesota. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends adoption of Resolution 2022-140 Certifying the 2023 Final Property Tax Levy and Authorizing Cancellation of Certain Deferred Tax Levies. SUPPORTING DATA 0 Draft Resolution 2022-140 Tax Levy, Tax Capacity Values and Tax Capacity Rates $40 70.0 3 $34.93 j $35 60.0 e \ � $30 u 50.0 y Q $25 �p 0 34.50 40.0 X-$20 �o 30.0 to 06 $15 12.05CL $10 20.0 X v ca X 10.0 $5 F� $- 0.0 1101 10V& -101-'101p?O 101 102 20�� 1p�� 1p1s 1p�6 (City Tax Levy Tax Capacity Value Tax Capacity Rate I. Budget Impact: $12,452,000 in the General, Community Center, Capital Projects, Debt Service, and Economic Development Authority (EDA) funds. II. Staff Impact: Minimal. Staff will file the necessary forms to Wright County and the State of Minnesota. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends adoption of Resolution 2022-140 Certifying the 2023 Final Property Tax Levy and Authorizing Cancellation of Certain Deferred Tax Levies. SUPPORTING DATA 0 Draft Resolution 2022-140 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-140 RESOLUTION CERTIFYING THE 2023 FINAL PROPERTY TAX LEVY AND AUTHORIZING CANCELLATION OF CERTAIN DEFERRED TAX LEVIES WHEREAS, the Finance Director has prepared and submitted to the City Council a budget setting forth therein their estimated needs of the City of Monticello for operations, capital improvements and debt service for the fiscal year commencing January 1, 2023; and WHEREAS, the City Council has reviewed the same and has made such changes therein as appear to be in the best interest of the City of Monticello; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello as follows: SECTION I. There is hereby levied upon all taxable property in the City of Monticello a direct ad valorem tax collectible in 2023 for the following purposes and in the following amounts: REVENUE NET CERTIFIED LEVY General $ 8,060,000 Community Center 515,000 Capital Projects 1,475,419 DEBT SERVICE FUNDS G.O. Bonds, Series 2015B 164,435 G.O. Bonds, Series 2016A 282,559 G.O. Bonds, Series 2017A 114,532 G.O. Bonds, Series 2017A - Abateme 185,000 G.O. Bonds, Series 2018A 114,232 G.O. Bonds, Series 2018A - Abateme 330,000 G.O. Bonds, Series 2019A 622,133 G.O. Bonds, Series 2019A - Abateme 75,000 G.O. Bonds, Series 2020A 111,690 TOTAL TAX LEVY $ 12,050,000 SECTION II. There is hereby levied $402,000 upon all taxable real property within the City of Monticello a special benefit tax, collectible in 2023, under Section 469.033, subd. 6, of the HRA Act (HRA levy): SECTION III. It is hereby determined that sufficient monies are now on hand, or will be when needed, for the payment of principal and interest to come due during the year 2023 for certain bond issues outstanding of the City of Monticello. SECTION III. The Auditor -Treasurer of Wright County is hereby authorized and directed, pursuant to the provisions of Section 475.61, Minnesota Statutes Annotated, to cancel or otherwise amend the levies for said indebtedness due to excess funds on hand in the debt service funds heretofore made to be levied in the year 2022 for collection in the year 2023 as follows: Debt Service Levies Bond Resolution 2023 Levy Levy Added (Canceled) G.O. Bonds, Series 2015B 199,435 164,435 (35,000) G.O. Bonds, Series 2016A 407,559 282,559 (125,000) G.O. Bonds, Series 2017A 239,532 114,532 (125,000) G.O. Bonds, Series 2017A - Abatement 185,000 185,000 G.O. Bonds, Series 2018A 139,232 114,232 (25,000) G.O. Bonds, Series 2018A - Abatement 330,000 330,000 G.O. Bonds, Series 2019A 658,133 622,133 (36,000) G.O. Bonds, Series 2019A - Abatement 75,000 75,000 - G.O. Bonds, Series 2020A 1 126,690 1 111,690 (15,000) Total 1 $ 2,360,581 1 $ 1,999,581 1 $ (361,000) SECTION IV. City personnel are instructed to submit the following certifications to various government agencies by December 28, 2022: • Certified copy of this resolution to the Wright County Auditor -Treasurer • City and HRA final levy certification forms to the Wright County Auditor -Treasurer • City and HRA levy Certification of Truth in Taxation Compliance forms to the Minnesota Department of Revenue • City and HRA Property Tax Levy Report forms to the Minnesota Department of Revenue. ADOPTED BYthe Monticello City Council this 12th day of December, 2022. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk The above resolution was introduced by Councilmember and was duly seconded by Councilmember The following voting in favor: The following voted in opposition: CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of a resolution duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on December 12, 2022, and recorded in minutes of said meeting. Notary Public: Date: (STAN Jennifer Schreiber, City Clerk City Council Agenda: 12/12/2022 4A. Consideration of adopting Resolution 2022-141 Approving the 2023 Budget and Authorizing Certain Finance -Related Actions Prepared by: Meeting Date: ❑ Consent Agenda Item Finance Director 12/12/2022 ® Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2022-141 approving the 2023 Budget and authorizing certain finance -related actions. REFERENCE AND BACKGROUND The City's annual budget is a tool that translates Council's vision and goals for the City into a map for achieving our strategic objectives. How this versatile tool is used depends on the stakeholder. Policy makers use the budget to provide direction on service levels and place limits on spending. For managers, the budget offers benchmarks for measuring performance and assessing stewardship. To community advocates and activists, the budget conveys visibility as to whether their concerns are being addressed. Universally, the budget is an essential tool for communicating the city's plans, policies, procedures, and objectives regarding the services to be delivered and the assets to be acquired in the upcoming and future fiscal years. Council and City staff have spent numerous hours discussing the priorities for the community and forming a budget that will help achieve our goals. Council has identified six "big" projects, the first four of which have expenditures budgeted in 2023 that will bring us further along in the projects: Downtown Revitalization; a new Public Works Facility; The Pointes at Cedar; Bertram Chain of Lakes Regional Park; a Water Treatment Plant; and the Fallon Avenue Deep Trunk Line. Additional mid-range projects identified for future focus include utility improvements identified in the Comprehensive Needs Studies completed earlier this year, improvements at Otter Creek Business Park, completion of School Boulevard to 901h Street, potential improvements to the Ditch 33 utilities, Safe -Routes -to -Schools grant improvements to streets and pathways, various city facility repairs and maintenance, and FiberNet extensions to new neighborhoods. A Capital Improvement Plan (CIP) is included in the supporting data and shows the complete listing of long-range and mid-range capital projects and purchases on the City's horizon. Operating expenditures make up a significant portion of the City's budget. Wages and benefits, supplies, small tools and equipment, contracted services, and repairs and maintenance are all City Council Agenda: 12/12/2022 classified as operating expenditures that are needed for the City to run day-to-day. The most notable changes in the 2023 budget from 2022 are a 4% COLA increase to the Hourly/Salary and Community Center pay scales, an increase in the contracted hours of service from the Wright County Sheriff's Office, and projections factoring in the recent sharp increases in expenditures such as gas, oil, and electricity. More detailed information on the budget of each of the City's funds is included. I. Budget Impact: $56,203,000 as noted in the resolution and other supporting data. II. Staff Impact: Minimal. Staff will file the necessary forms to the State of Minnesota and will submit the City's 2023 Budget Report to the Government Finance Officers Association (GFOA) for consideration of the GFOA Distinguished Budget Award. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends adoption of Resolution 2022-141 adopting the 2023 Budget and authorizing certain finance -related actions. SUPPORTING DATA A. Draft Resolution 2022-141 B. 2023 General Fund Budget Summary C. 2023 All Funds Budget Summary D. 2023 — 2032 Capital Improvement Plan CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-141 ADOPTING THE 2023 BUDGET AND AUTHORIZING CERTAIN FINANCE -RELATED ACTIONS WHEREAS, the budget is the fiscal blue print for the entire year where the City Council has considered and incorporated all foreseeable spending plans for 2023; and WHEREAS, the City, through sound fiscal policy, establishes that current revenues will be used to finance current expenditures and regularly occurring capital expenditures; and WHEREAS, the City Council shall by this resolution set forth the total expenditures and uses, excluding depreciation, and the total revenues and other sources for each budgeted fund. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello the following is hereby approved: SECTION 1. AUTHORIZATION OF ESTIMATED REVENUES FROM ALL SOURCES, APPROPRIATIONS, AND FUND BALANCE ADDED (EXPENDED): Revenues Expenditures Fund Balance Fund 2023 Budget 2023 Budget Added(Expended) General Fund $ 11,480,000 $ 11,480,000 $ Special Revenue Funds Economic Development $ 987,000 $ 1,823,000 $ (836,000) Cemetery $ 42,000 $ 31,000 $ 11,000 Small Community Development Grant $ 8,000 $ - $ 8,000 Monticello Community Center $ 2,122,000 $ 2,122,000 $ - Total Special Revenue Funds $ 3,159,000 $ 3,976,000 $ (817,000) Debt Service Funds 20158 G.O. Bonds $ 186,000 $ 213,000 $ (27,000) 2016AG.C. Bonds $ 357,000 $ 528,000 $ (171,000) 2017A G.O. Bonds $ 340,000 $ 468,000 $ (128,000) 2018A G.O. Bonds $ 446,000 $ 448,000 $ (2,000) 2019A G.O. Bonds $ 712,000 $ 712,000 $ 2020A G.O. Bonds $ 227,000 $ 238,000 $ (11,000) Total Debt Service Funds $ 2,268,000 $ 2,607,000 $ (339,000) Capital Project Funds Capital Project $ 10,615,000 $ 11,870,000 $ (1,255,000) Street Lighting Improvement $ 922,000 $ 2,130,000 $ (1,208,000) Park & Pathway Improvement $ 1,002,000 $ 1,375,000 $ (373,000) Park Dedication $ 1,000 $ - $ 1,000 Total Capital Project Funds $ 12,540,000 $ 15,375,000 $ (2,835,000) Enterprise Funds Water $ 1,760,000 $ 2,242,000 $ (482,000) Sewer $ 3,119,000 $ 3,679,000 $ (560,000) Stormwater $ 962,000 $ 986,000 $ (24,000) Liquor $ 7,370,000 $ 9,010,000 $ (1,640,000) Deputy Registrar $ 871,000 $ 2,542,000 $ (1,671,000) Fiber Optics $ 1,880,000 $ 1,950,000 $ (70,000) Total Enterprise Funds $ 15,962,000 $ 20,409,000 $ (4,447,000) Internal Service Funds Facilities Maintenance $ 403,000 $ 403,000 $ IT Services $ 538,000 $ 538,000 $ Central Equipment $ 752,000 $ 1,403,000 $ (651,000) Benetit Accrual $ 12,000 $ 12,000 $ Total Internal Service Funds $ 1,705,000 $ 2,356,000 $ (651,000) Total All Funds $ 47,114,000 $ 56,203,000 $ (9,089,000) SECTION 2. TRANSFERS: By resolution, the Council can amend or rescind this section as the year progresses. The following list may include transfers for projects that have not received formal council authorization. Transfers for these projects can be rescinded any time during the budget year. a. To EDA Fund from General Fund - $6,000. b. To Capital Projects Fund from Liquor Fund - $1,000,000 c. To Capital Projects Fund from Deputy Registrar Fund - $1,750,000 d. To Street Lighting Improvement Fund from Liquor Fund - $250,000 e. To Park & Pathway Improvement Fund from Liquor Fund - $1,000,000 SECTION 3. OTHER BUDGET AUTHORIZING ACTIONS: a. Removes prior commitments and assignments, except those required by GASB, from fund balance classifications. b. Sets the General Fund reserve policy at 60-75% of expenditures. c. Approves Senior Center annual subsidy of $65,000. d. Approves a 4% wage adjustment to full-time employees (Pay Grades U9 -U11, H100 - H260, and S100 -S260) and a 4% wage adjustment to the part-time Community Center employees (Pay Grades M01 -M06) commencing on first pay period beginning in January 2023 and approves an increase in the hourly call rate for the fire department to $14.00. e. Establishes the monthly standard health insurance benefits for union employees with an effective date of March 1, 2023 at $1,253.58 for family coverage (single coverage fully paid by City at $1,420). The monthly standard health benefits for participating non- union employees are $922.51 for the single plan and $1,711.93 for the family plan. Premium contributions are required from family/dependent plan participants for the difference between the standard benefit and coverage costs. No contribution is required from single -plan and non -plan participants. ADOPTED BYthe Monticello City Council this 121h day of December, 2022. CITY OF MONTICELLO Lloyd Hilgart, Mayor rerAM125 Jennifer Schreiber, City Clerk General Fund Budget Summary &UWAL REVENUES ACTUAL ACTUAL BUDGET THRU 11/30 BUDGET CHANGE Property Taxes $ 6,774,776 $ 7,208,949 $ 7,475,000 $ 3,879,244 $ 8,060,000 7.8% Franchise & Other Taxes 216,864 217,833 258,000 179,193 316,500 22.7% Licenses & Permits 521,369 804,889 471,100 496,937 484,000 2.7% Intergovernmental Revenues 737,650 625,382 463,000 566,423 513,895 11.0% Charges for Services 885,951 1,214,288 1,118,600 1,059,575 1,246,779 11.5% Fines & Forfeits 31,852 49,566 51,600 31,871 51,600 0.0% Special Assessments 166 468 100 209 100 0.09/6 Miscellaneous 621,431 712,287 692,600 857,921 807,126 16.5% TAL REVENU $ 9,790,059 $ 10,833,663 $ 10,530,000 $ 7,071,374 $ 11,480,000 ENERAL FUND EXPENDITURES BY DEPT 6 2020 ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU 11/30 2023 BUDGET CHANGE GENERAL GOVERNMENT Mayor and Council $ 52,589 $ 57,171 $ 59,262 $ 45,786 $ 59,462 0.3% City Administration 789,820 949,428 1,075,361 753,207 1,045,775 -2.8% City Clerk 180,824 125,285 195,337 195,805 214,549 9.8% Finance 491,378 500,647 537,515 556,428 664,739 23.7% City Assessing 70,115 77,600 78,000 - - -100.0% Legal 29,340 25,883 27,500 19,792 27,500 0.0% Human Resources 142,232 131,467 148,810 125,506 165,336 11.1% Planning & Zoning 339,005 685,171 308,957 366,336 354,158 14.6% City Hall 60,501 68,095 70,687 75,056 82,182 16.3% General City Buildings 14,857 16,315 - - - --- TOTAL GENERAL GOVERNMENT $ 2,170,661 $ 2,637,060 $ 2,501,429 $ 2,137,916 $ 2,613,701 4.5% PUBLIC SAFETY Law Enforcement $ 1,524,150 $ 1,602,877 $ 1,650,816 $ 1,495,660 $ 1,869,245 13.2% Fire & Rescue 414,399 459,591 553,127 453,204 483,309 -12.6% Fire Relief 131,638 134,691 140,000 146,181 140,000 0.0% Building Inspections 354,251 599,567 567,751 500,096 680,289 19.8% Emergency Management 257,565 13,725 25,225 6,757 22,032 -12.7% Animal Control 49,522 50,586 59,971 50,845 63,992 6.79/6 National Guard 12,429 13,143 14,000 11,574 19,500 39.3% TOTAL PUBLIC SAFETY $ 2,743,954 $ 2,874,179 $ 3,010,890 $ 2,664,317 $ 3,278,367 8.9% PUBLIC WORKS Public Works Administration $ 221,881 $ 244,353 $ 157,673 $ 122,233 $ 166,456 5.69/. Engineering 80,432 93,846 - - - Engineering & Inspections 102,110 107,586 359,683 225,959 340,801 -5.2% Streets & Alleys 777,633 919,551 1,124,296 985,533 1,250,020 11.2% Ice & Snow 326,120 294,313 407,126 226,930 453,741 11.4% Shop & Garage 199,310 269,192 315,246 257,320 320,948 1.8% Street Lighting 191,829 195,055 237,000 200,414 292,000 23.2% TOTAL PUBLIC WORKS $ 1,899,315 $ 2,123,896 $ 2,601,024 $ 2,018,389 $ 2,823,966 8.6% SANITATION Refuse Collection $ 681,948 $ 754,132 $ 802,878 $ 586,708 $ 843,897 5.1% TOTAL SANITATION $ 681,948 $ 754,132 $ 802,878 $ 586,708 $ 843,897 5.1% RECREATION AND CULTURE Senior Center $ 103,662 $ 105,689 $ 106,363 $ 93,260 $ 101,863 -4.2% Park Operations 1,040,665 1,098,442 1,230,204 1,067,068 1,428,756 16.19/6 Park Ballfields 23,685 28,072 27,400 59,424 26,200 -4.4% Public Arts 36,092 93,246 72,241 129,387 173,528 140.2% Shade Tree 79,024 87,526 118,175 85,925 145,707 23.3% Library 48,068 44,506 53,396 46,182 38,015 -28.8% TOTAL RECREATION AND CULTURE $ 1,331,196 $ 1,457,480 $ 1,607,779 $ 1,481,246 $ 1,914,069 19.1% Operating Transfers $ 1,000,000 $ 1,002,368 $ 6,000 $ - $ 6,000 0.0% TAL EXPENDITURES 9,827,074 $ 10,849,116 $ 10,530,000 $ 8,888,577 $ 11,480,000 FUND BALANCE -JANUARY 1 $ 6,677,250 $ 6,640,235 $ 6,624,782 $ 6,624,782 $ 4,807,579 Excess (Deficiency) of Revenues over Expenditures (37,015) (15,453) - (1,817,203) ND BALANCE - DECEMBER 31 $ 6,640,235 $ 6,624,782 $ 6,624,782 $ 4,807,579 $ 4,807,579 General Fund Budget Summary GENERAL FUND REVENUES ACTUAL ACTUAL 2022 BUDGET THRU11/30 2023 BUDGET CHANGE Property Taxes $ 6,774,776 $ 7,208,949 $ 7,475,000 $ 3,879,244 $ 8,060,000 7.8% Franchise & Other Taxes 216,864 217,833 258,000 179,193 316,500 22.7% Licenses & Permits 521,369 804,889 471,100 496,937 484,000 2.7% Intergovernmental Revenues 737,650 625,382 463,000 566,423 513,895 11.0910 Charges for Services 885,951 1,214,288 1,118,600 1,059,575 1,246,779 11.5% Fines & Forfeits 31,852 49,566 51,600 31,871 51,600 0.0% Special Assessments 166 468 100 209 100 0.0% Miscellaneous 621,431 712,287 692,600 857,921 807,126 16.5% TOTAL REVENUES $ 9,790,059 $ 10,833,663 $ 10,530,000 $ 7,071,374 $ 11,480,000 9.0% EXPENDITURES Personnel Services $ 3,306,432 $ 3,433,833 $ 3,897,421 $ 3,268,525 $ 4,091,941 5.0% Supplies 620,101 748,686 874,870 683,576 1,020,200 16.6% Other Services & Charges 4,569,741 5,111,861 5,173,309 4,502,675 5,728,859 10.7% Capital Outlay 330,800 552,369 578,400 433,800 633,000 9.4% Operating Transfers Out 1,000,000 1,002,368 6,000 - 6,000 0.0% TOTAL EXPENDITURES $ 9,827,074 $ 10,849,116 $ 10,530,000 $ 8,888,577 $ 11,480,000 9.0% FUND BALANCE - JANUARY 1 $ 6,677,250 $ 6,640,235 $ 6,624,782 $ 6,624,782 $ 4,807,579 Excess (Deficiency) of Revenues over Expenditures (37,015) (15,453) - (1,817,203) - FUND BALANCE - DECEMBER 31 $ 6,640,235 $ 6,624,782 $ 6,624,782 $ 4,807,579 $ 4,807,579 EDA FUND REVENUES ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Property Taxes $ 354,390 $ 367,765 $ 388,000 $ 198,269 $ 402,000 3.6% Tax Increments 707,824 732,688 630,344 346,293 529,000 -16.1% Franchise & Other Taxes 690 662 - 561 - Intergovernmental Revenues 185,000 - 25,000 375,547 -100.0% Charges for Services 2,275 26,951 - 8,700 --- Miscellaneous 82,465 304,007 43,656 23,420 50,000 14.5% Operating Transfers In - 2,368 6,000 - 6,000 0.0% TOTAL REVENUES $ 1,332,644 $ 1,434,441 $ 1,093,000 $ 952,790 $ 987,000 -9.7% EXPENDITURES Personnel Services $ 134,190 $ 119,333 $ 172,135 $ 149,054 $ 189,639 10.2% Supplies - 54 200 374 300 50.0% Other Services & Charges 1,757,517 595,449 324,764 706,102 1,418,211 336.7% Capital Outlay 35,496 31,516 191,976 242,147 214,850 11.9% Operating Transfers Out 200,000 198,700 197,925 - - -100.0% TOTAL EXPENDITURES $ 2,127,203 $ 945,052 $ 887,000 $ 1,097,676 $ 1,823,000 105.5% FUND BALANCE - JANUARY 1 $ 7,313,264 $ 6,518,705 $ 7,008,094 $ 7,008,094 $ 6,863,208 Excess (Deficiency) of Revenues over Expenditures (794,559) 489,389 206,000 (144,887) (836,000) FUND BALANCE - DECEMBER 31 6,518,705 $ 7,008,094 $ 7,214,094 $ 6,863,208 $ 6,027,208 All Funds Budget Summary 1 METERY REVENUES ACTUAL ACTUAL 2022 BUDGET THRU11/30 BUDGET CHANGE Charges for Services $ 40,884 $ 53,891 $ 32,900 $ 55,583 $ 41,700 26.7% Miscellaneous 15,701 (282) 100 0 300 200.0% TOTAL REVENUES $ 56,585 $ 53,609 $ 33,000 $ 55,584 $ 42,000 27.3% EXPENDITURES Personnel Services $ 2,982 $ 3,628 $ 2,228 $ 386 $ 2,228 0.0910 Supplies 60 1,314 1,100 75 1,100 0.0% Other Services & Charges 24,279 23,823 29,672 24,246 27,672 -6.7% TOTAL EXPENDITURES $ 27,321 $ 28,764 $ 33,000 $ 24,707 $ 31,000 -6.1% FUND BALANCE - JANUARY 1 $ 26,075 $ 55,339 $ 80,184 $ 80,184 $ 111,061 Excess (Deficiency) of Revenues over Expenditures 29,264 24,845 30,877 11,000 FUND BALANCE - DECEMBER 31 $ 55,339 $ 80,184 $ 80,184 $ 111,061 $ 122,061 SCARUND 2021 2022 2022 2023 % REVENUES ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Miscellaneous $ 20,173 $ 84 $ 8,000 $ 3,570 $ 8,000 0.0% FUND BALANCE -JANUARY 1 $ 904,365 $ 924,538 $ 924,622 $ 924,622 $ 928,192 Excess (Deficiency) of Revenues over Expenditures 20,173 84 8,000 3,570 8,000 FUND BALANCE - DECEMBER 31 1W 924,538 $ 924,622 $ 932,622 $ 928,192 $ 936,192 + I COMMUNITY CENTER REVENUES 2020 ACTUAL 2021 ACTUAL BUDGET 2022 THRU11/30 2023 BUDGET CHANGE Property Taxes $ 417,000 $ 485,000 $ 485,000 $ 242,500 $ 515,000 6.2% Intergovernmental Revenues 42,827 715,000 400,000 - 400,000 0.0% Charges for Services 496,912 748,139 899,000 899,573 1,186,600 32.0% Miscellaneous 54,287 36,570 16,000 50,225 20,400 27.5% Operating Transfers in 425,000 - - - - --- TOTAL REVENUES $ 1,436,026 $ 1,984,709 $ 1,800,000 $ 1,192,298 $ 2,122,000 17.9% EXPENDITURES Personnel Services $ 871,143 $ 788,729 $ 1,072,010 $ 897,913 $ 1,183,290 10.4% Supplies 96,312 54,891 119,600 81,967 117,700 -1.6% Other Services & Charges 288,123 378,708 608,390 538,514 694,010 14.1% Capital Outlay 367,573 - - 53,240 127,000 --- Operating Transfers Out - 425,000 - - - --- TOTAL EXPENDITURES $ 1,623,151 $ 1,647,328 $ 1,800,000 $ 1,571,634 $ 2,122,000 17.9% FUND BALANCE -JANUARY 1 $ 239,482 $ 52,357 $ 389,738 $ 389,738 $ 10,402 Excess (Deficiency) of Revenues over Expenditures (187,125) 337,381 - (379,336) - FUND BALANCE - DECEMBER 31 52,357 $ 389,738 $ 389,738 $ E 10,402 $ 10,402 All Funds Budget Summary 2 REVENUES ACTUAL MM ACTUAL 2022 BUDGET 2022 THRU 11/30 BUDGET CHANGE Property Taxes $ 771,390 $ 852,765 $ 873,000 $ 440,769 $ 917,000 5.0% Tax Increments 707,824 732,688 630,344 346,293 529,000 -16.1% Franchise & Other Taxes 690 662 - 561 - Intergovernmental Revenues 227,827 715,000 425,000 375,547 400,000 -5.9% Charges for Services 540,071 828,981 931,900 963,856 1,228,300 31.8% Miscellaneous 172,626 340,379 67,756 77,215 78,700 16.2% Operating Transfers In 425,000 2,368 6,000 - 6,000 0.0% TOTAL REVENUES $ 2,845,428 $ 3,472,843 $ 2,934,000 $ 2,204,242 $ 3,159,000 7.7% EXPENDITURES Personnel Services $ 1,008,315 $ 911,689 $ 1,246,373 $ 1,047,353 $ 1,375,157 10.3% Supplies 96,372 56,259 120,900 82,416 119,100 -1.5% Other Services & Charges 2,069,919 997,979 962,826 1,268,862 2,139,893 122.3`Yo Capital Outlay 403,069 31,516 191,976 295,386 341,850 78.1% Operating Transfers Out 200,000 623,700 197,925 - - -100.0% TOTAL EXPENDITURES $ 3,777,675 $ 2,621,144 $ 2,720,000 $ 2,694,017 $ 3,976,000 46.2% FUND BALANCE -JANUARY 1 $ 8,483,186 $ 7,550,939 $ 8,402,638 $ 8,402,638 $ 7,912,862 Excess (Deficiency) of Revenues over Expenditures (932,247) 851,699 214,000 (489,776) (817,000) FUND BALANCE - DECEMBER 31 $ 7,550,939 $ 8,402,638 $ 7,912,862 $ 7,095,862 2011A G.O. BOND FUND (2005 REVENUES 2020 ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU 11/30 2023 BUDGET % CHANGE Property Taxes $ 172,641 $ $ $ $ Special Assessments 113,348 Miscellaneous (8,015) (76) 75 -100.0% Operating Transfers In 200,000 198,700 197,925 -100.0% TOTAL REVENUES $ 477,974 $ 198,624 $ 198,000 $ $ -100.0% EXPENDITURES Other Services & Charges $ 196 $ 1,357 $ - $ 750 $ Debt Service 1,259,466 199,175 199,000 197,925 -100.0% Operating Transfers Out - - 111,000 - -100.0% TOTAL EXPENDITURES $ 1,259,662 $ 200,532 $ 310,000 $ 198,675 $ -100.0% FUND BALANCE -JANUARY 1 $ 893,148 $ 111,460 $ 109,552 $ 109,552 $ (89,123) Excess (Deficiency) of Revenues over Expenditures (781,688) (1,908) (112,000) (198,675) FUND BALANCE - DECEMBER 31 111,460 $ 109,552 $ (2,448) $ (89,123) $ (89,123) All Funds Budget Summary 3 14A G.O. JUDGMENT BONDS REVENUES ACTUAL 2022 BUDGET THRU11/30 2023 BUDGET CHANGE ACTUAL Property Taxes $ 535,501 $ 513,570 $ $ $ Miscellaneous 3,163 - OperatingTransfersln - 3,776,537 TOTAL REVENUES $ 538,664 $ 4,290,107 $ $ $ EXPENDITURES Other Services & Charges $ 196 $ 1,350 $ $ $ Debt Service 511,442 4,437,471 TOTAL EXPENDITURES $ 511,638 $ 4,438,821 $ $ $ FUND BALANCE - JANUARY 1 $ 121,688 $ 148,714 $ $ $ Excess (Deficiency) of Revenues over Expenditures 27,026 (148,714) FUND BALANCE - DECEMBER 31 $ 148,714 $ $ 2015B G.O. Bonds REVENUES 02 2021 2022 2022 % ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Property Taxes $ 198,385 $ 201,115 $ 192,650 $ 96,325 $ 164,435 -14.6% Special Assessments 23,416 27,767 21,776 10,403 19,903 -8.6% Miscellaneous 2,557 (785) 1,574 - 1,662 5.6% TOTAL REVENUES $ 224,358 $ 228,097 $ 216,000 $ 106,728 $ 186,000 -13.9% EXPENDITURES Other Services & Charges $ 196 $ 357 $ 200 $ - $ 200 0.0% Debt Service 211,891 213,550 210,800 22,375 212,800 0.9% TOTAL EXPENDITURES $ 212,087 $ 213,907 $ 211,000 $ 22,375 $ 213,000 0.9% FUND BALANCE - JANUARY 1 $ 109,416 $ 121,687 $ 135,877 $ 135,877 $ 220,230 Excess (Deficiency) of Revenues over Expenditures 12,271 14,190 5,000 84,353 (27,000) FUND BALANCE - DECEMBER 31 $ 121,687 $ 135,877 $ 140,877 $ 220,230 $ 193,230 + I 2016A G.O. Bonds IF REVENUES 2020 ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU 11/30 2023 BUDGET CHANGE Property Taxes $ 405,039 $ 406,089 $ 406,929 $ 203,465 47,272 $ 282,559 -30.6% Special Assessments 145,564 91,510 78,800 73,063 -7.3% Miscellaneous 8,875 (2,525) 1,271 - 1,378 8.4% TOTAL REVENUES $ 559,478 $ 495,074 $ 487,000 $ 250,736 $ 357,000 -26.7% EXPENDITURES Other Services & Charges $ 196 $ 357 $ 200 $ - $ 200 0.0% Debt Service 525,941 526,000 527,800 28,175 527,800 0.0% TOTAL EXPENDITURES $ 526,137 $ 526,357 $ 528,000 $ 28,175 $ 528,000 0.0% FUND BALANCE -JANUARY 1 $ 366,626 $ 399,967 $ 368,684 $ 368,684 $ 591,245 Excess (Deficiency) of Revenues over Expenditures 33,341 (31,283) (41,000)1 222,561 1 (171,000) fFJND BALANCE - DECEMBER 31 $ 399,967 $ 368,684 $ 327,684 $ 591,245 $ 420, All Funds Budget Summary 4 17A G.O. Bonds a REVENUES ACTUAL 2022 BUDGET dft 2022 THRU 11/30 2023 BUDGET ° CHANGE ACTUAL Property Taxes $ 427,367 $ 430,097 $ 427,367 $ 213,684 $ 299,532 -29.9% Special Assessments 47,347 46,859 41,120 29,151 39,098 -4.9% Miscellaneous 6,141 (1,788) 1,513 - 1,370 -9.5% TOTAL REVENUES $ 480,855 $ 475,168 $ 470,000 $ 242,834 $ 340,000 -27.7% EXPENDITURES Other Services & Charges $ 196 $ 357 $ 200 $ - $ 200 0.0% Debt Service 470,731 472,390 470,800 42,670 467,800 -0.6% TOTAL EXPENDITURES $ 470,927 $ 472,747 $ 471,000 $ 42,670 $ 468,000 -0.6% FUND BALANCE - JANUARY 1 $ 268,629 $ 278,557 $ 280,978 $ 280,978 $ 481,143 Excess (Deficiency) of Revenues over Expenditures 9,928 2,421 (1,000) 200,164 (128,000) FUND BALANCE - DECEMBER 31 $ 278,557 $ 280,978 $ 279,978 $ 481,143 $ 353,143 2018A G.O. Bonds REVENUES 2021 2022 2022 ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Property Taxes $ 472,434 $ 448,077 $ 451,812 $ 225,906 $ 444,232 -1.7% Miscellaneous 1,817 (648) 1,188 - 1,768 48.8% TOTAL REVENUES $ 474,251 $ 447,429 $ 453,000 $ 225,906 $ 446,000 -1.5% EXPENDITURES Other Services & Charges $ 196 $ 357 $ 200 $ - $ 200 0.0% Debt Service 451,379 446,288 447,800 63,794 447,800 0.0% TOTAL EXPENDITURES $ 451,575 $ 446,645 $ 448,000 $ 63,794 $ 448,000 0.0% FUND BALANCE - JANUARY 1 $ 57,043 $ 79,719 $ 80,503 $ 80,503 $ 242,615 Excess (Deficiency) of Revenues over Expenditures 22,676 784 5,000 162,112 (2,000) FUND BALANCE - DECEMBER 31 79,719 $ 80,503 $ 85,503 $ 242,615 $ 240,615 2019A GO BONDS REVENUES 02 ACTUAL 2022 BUDGET 2022 THRU11/30 2023 BUDGET CHANGE ACTUAL Property Taxes $ 728,620 $ 714,945 $ 709,446 $ 354,723 $ 697,133 -1.7% Special Assessments 14,833 14,322 13,810 6,905 13,299 -3.7% Miscellaneous 912 (536) 744 - 1,568 110.8% TOTAL REVENUES $ 744,365 $ 728,731 $ 724,000 $ 361,628 $ 712,000 -1.7% EXPENDITURES Other Services & Charges $ 196 $ 4,357 $ 200 $ - $ 200 0.0% Debt Service 709,686 714,088 718,800 71,744 711,800 -1.0% TOTAL EXPENDITURES $ 709,882 $ 718,445 $ 719,000 $ 71,744 $ 712,000 -1.0% FUND BALANCE -JANUARY 1 $ 5,011 $ 39,494 $ 49,780 $ 49,780 $ 339,664 Excess (Deficiency) of Revenues over Expenditures 34,483 10,286 5,000 289,884 - FUND BALANCE - DECEMBER 31--jjjr39,494 $ 49,780 $ 54,780 $ 339,664 $ 339,664 All Funds Budget Summary 5 2020A GO BONDS REVENUES ACTUAL ACTUAL 2022 BUDGET THRU11/30 BUDGET CHANGE Property Taxes $ - $ 117,586 $ 123,196 $ 61,598 $ 111,690 -9.3% Special Assessments 124,520 92,491 66,966 126,836 113,912 70.1% Miscellaneous 414 (836) 838 - 1,398 66.8% TOTAL REVENUES $ 124,934 $ 209,241 $ 191,000 $ 188,434 $ 227,000 18.8% EXPENDITURES Other Services & Charges $ - $ 357 $ 200 $ 4,000 $ 200 0.0% Debt Service 234,982 237,800 16,159 237,800 0.0% TOTAL EXPENDITURES $ $ 235,339 $ 238,000 $ 20,159 $ 238,000 0.0% FUND BALANCE -JANUARY 1 $ $ 124,934 $ 98,836 $ 98,836 $ 267,111 Excess (Deficiency) of Revenues over Expenditures 124,934 (26,098) (47,000) 168,275 (11,000) FUND BALANCE - DECEMBER 31 $ 124,934 $ 98,836 $ 51,836 $ 267,111 $ 256,111 TOTAL DEBT SER REVENUES ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Property Taxes $ 2,939,987 $ 2,831,479 $ 2,311,400 $ 1,155,700 $ 1,999,581 -13.5% Special Assessments 469,028 272,950 222,472 220,567 259,275 16.5% Miscellaneous 15,864 (7,195) 7,203 - 9,144 26.9% Operating Transfers In 200,000 3,975,237 197,925 - - -100.0% TOTAL REVENUES $ 3,624,879 $ 7,072,472 $ 2,739,000 $ 1,376,267 $ 2,268,000 -17.2% EXPENDITURES Other Services & Charges $ 1,372 $ 8,850 $ 1,200 $ 4,750 $ 1,200 0.0% Debt Service 4,140,536 7,243,943 2,812,800 442,841 2,605,800 -7.4% Operating Transfers Out - - 111,000 - - -100.0% TOTAL EXPENDITURES $ 4,141,908 $ 7,252,793 $ 2,925,000 $ 447,591 $ 2,607,000 -10.9% FUND BALANCE -JANUARY 1 $ 1,821,561 $ 1,304,532 $ 1,124,210 $ 1,124,210 $ 2,052,886 Excess (Deficiency) of Revenues over Expenditures (517,029) (180,322) (186,000) 928,675 (339,000) FWJND BALANCE - DECEMBER 31 1,304,532 $ 1,124,210 $ 938,210 $ 2,052,886 $ 1,713,88 All Funds Budget Summary 6 APITAL PR REVENUES ACTUAL ACTUAL 2022 BUDGET 2022 THRU11/30 202AM BUDGET CHANGE Property Taxes $ 350,604 $ 647,085 $ 1,081,600 $ 540,800 $ 1,475,419 36.4% Franchise & Other Taxes 33,694 - - - - --- Intergovernmental Revenues 675,751 2,571,685 900,000 - 1,087,000 20.8% Charges for Services - 23,492 - 26,865 - --- Special Assessments 58,039 667,337 205,575 86,102 127,734 -37.9% Miscellaneous 316,439 26,090 248,825 7,088 174,847 -29.7% Contributed Capital 333,550 271,840 - - - --- OperatingTransfers ln 1,900,000 2,088,430 111,000 2,750,000 2377.5% Debt Proceeds 2,256,280 - - 5,000,000 --- TOTAL REVENUES $ 5,924,357 $ 6,295,959 $ 2,547,000 $ 660,854 $ 10,615,000 316.8% EXPENDITURES Other Services & Charges $ 66,888 $ 100,814 $ - $ 293,592 $ - --- Capital Outlay 3,969,151 6,599,533 6,490,000 2,194,053 11,870,000 82.9% Debt Service 53,475 - - 500 - --- Operating Transfers Out - 3,976,538 - - - --- TOTAL EXPENDITURES $ 4,089,514 $ 10,676,885 $ 6,490,000 $ 2,488,145 $ 11,870,000 82.9% FUND BALANCE -JANUARY 1 $ 14,408,703 $ 16,243,546 $ 11,862,620 $ 11,862,620 $ 10,035,329 Excess (Deficiency) of Revenues over Expenditures 1,834,843 (4,380,926) (3,943,000) (1,827,291) (1,255,000) FUND BALANCE - DECEMBER 31 $ 16,243,546 $ 11,862,620 $ 7,919,620 $ 10,035,329 $ 8,780,329 CLOSED BOND FUND REVENUES ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU11/30 BUDGET CHANGE Special Assessments $ 104,750 $ 749,380 $ $ $ --- Miscellaneous 17,602 - TOTAL REVENUES $ 122,352 $ 749,380 $ $ $ --- EXPENDITURES Operating Transfers Out $ - $ 1,663,430 $ $ $ TOTAL EXPENDITURES $ - $ 1,663,430 $ $ $ FUND BALANCE - JANUARY 1 $ 791,698 $ 914,050 $ $ $ Excess (Deficiency) of Revenues over Expenditures 122,352 (914,050) FUND BALANCE - DECEMBER 31 $ 914,050 $ All Funds Budget Summary 7 STREET LIGHT IMPROVEMENT REVENUES ACTUAL 2022 BUDGET 2022 THRU 11/30 2023 BUDGET CHANGE ACTUAL Franchise & Other Taxes $ 190,336 $ 189,460 $ 140,000 $ 116,854 $ 190,000 35.7% Intergovernmental Revenues - - - 472,500 --- Miscellaneous 17,709 (5,181) 10,000 9,500 -5.0% Operating Transfers In - - - - 250,000 --- TOTAL REVENUES $ 208,045 $ 184,279 $ 150,000 $ 116,854 $ 922,000 514.7% EXPENDITURES Capital Outlay $ 621 $ - $ 425,000 $ 37,993 $ 2,130,000 401.2% TOTAL EXPENDITURES $ 621 $ - $ 425,000 $ 37,993 $ 2,130,000 401.2% FUND BALANCE -JANUARY 1 $ 788,504 $ 995,928 $ 1,180,207 $ 1,180,207 $ 1,259,068 Excess (Deficiency) of Revenues over Expenditures 207,424 184,279 (275,000) 78,861 (1,208,000) FUND BALANCE - DECEMBER 31 $ 995,928 $ 1,180,207 $ 05,207 $ 1,259,068 $ PARK & PATHWAY IMPROVEMENT REVENUES dIIIIIIIIIII15LO21i ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU 11/30 BUDGET CHANGE Intergovernmental Revenues $ - $ $ $ 150,000 $ --- Special Assessments 1,033 - - --- Miscellaneous 48,760 (14,831) 2,000 2,000 0.0% Operating Transfers In 235,000 1,094,000 - - 1,000,000 --- TOTAL REVENUES $ 284,793 $ 1,079,169 $ 2,000 $ 150,000 $ 1,002,000 50000.0% EXPENDITURES Other Services & Charges $ - $ - $ - $ 500 $ - --- Capital Outlay 506,656 677,078 375,000 - 1,375,000 266.7% Operating Transfers Out - 18,997 - TOTAL EXPENDITURES $ 506,656 $ 696,075 $ 375,000 $ 500 $ 1,375,000 266.7% FUND BALANCE -JANUARY 1 $ 939,341 $ 717,478 $ 1,100,572 $ 1,100,572 $ 1,250,072 Excess (Deficiency) of Revenues over Expenditures (221,863) 383,094 (373,000) 149,500 (373,000) FUND BALANCE - DECEMBER 31 $ 717,478 $ 1,100,572 $ w27,572 $ 1,250,072 $ 877,072 PARK DEDICAT= REVENUES 2022 2021 ACTUAL ACTUAL BUDGET THRU 11/30 BUDGET CHANGE Charges for Services $ $ - $ - $ 107,569 $ - Special Assessments 9,006 2,096 425 815 -61.19/o Miscellaneous 41 904 - 185 -79.5% Operating Transfers In 18,997 - - - TOTAL REVENUES $ $ 28,044 $ 3,000 $ 107,994 $ 1,000 -66.7% EXPENDITURES Capital Outlay $ $ 28,003 $ - $ 45,702 $ - TOTAL EXPENDITURES $ $ 28,003 $ - $ 45,702 $ - FUND BALANCE -JANUARY 1 $ $ - $ 41 $ 41 $ 62,333 Excess (Deficiency) of Revenues over Expenditures 41 3,000 62,292 1,000 FUND BALANCE - DECEMBER 31 41 $ 3,041 $ 62,333 $ 63,333 All Funds Budget Summary 8 STREET RECONSTRUCTION FUN REVENUES ACTUAL ACTUAL 2022 BUDGET THRU11/30 BUDGET CHANGE Miscellaneous $ 33,886 $ - $ $ $ EXPENDITURES Operating Transfers Out $ - $ 1,667,656 $ $ $ FUND BALANCE - JANUARY 1 $ 1,633,770 1,667,656 $ $ $ Excess (Deficiency) of Revenues over Expenditures FUND BALANCE - DECEMBER 31 33,886 (1,667,656) REVENUES ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Property Taxes $ 350,604 $ 647,085 $ 1,081,600 $ 540,800 $ 1,475,419 36.4% Franchise & Other Taxes 224,030 189,460 140,000 116,854 190,000 35.7% Intergovernmental Revenues 675,751 2,571,685 900,000 150,000 1,559,500 73.39,o Charges for Services - 23,492 - 134,434 - Special Assessments 163,822 1,425,724 207,671 86,527 128,549 -38.1% Miscellaneous 434,396 6,119 261,729 7,088 186,532 -28.7% Contributed Capital 333,550 271,840 - - - --- Operating Transfers ln 2,135,000 3,201,427 111,000 4,000,000 3503.6% Debt Proceeds 2,256,280 - - 5,000,000 --- TOTAL REVENUES $ 6,573,433 $ 8,336,831 $ 2,702,000 $ 1,035,702 $ 12,540,000 364.1% EXPENDITURES Other Services & Charges $ 66,888 $ 100,814 $ - $ 294,092 $ --- Capital Outlay 4,476,428 7,304,615 7,290,000 2,277,747 15,375,000 110.9% Debt Service 53,475 - - 500 - --- Operating Transfers Out - 7,326,622 - - - --- TOTAL EXPENDITURES $ 4,596,791 $ 14,732,050 $ 7,290,000 $ 2,572,340 $ 15,375,000 110.9% FUND BALANCE -JANUARY 1 $ 18,562,016 $ 20,538,658 $ 14,143,440 $ 14,143,440 $ 12,606,802 Excess (Deficiency) of Revenues over Expenditures 1,976,642 (6,395,219) (4,588,000) (1,536,638) (2,835,000) FUND BALANCE - DECEMBER 31 $ 20,538,658 $ 14,143,440 $ 9,555,440 $ 12,606,802 $ 9,771,8 All Funds Budget Summary 9 WATER FUND.J REVENUES ACTUAL ACTUAL 2022 BUDGET THRU11/30 BUDGET CHANGE Licenses & Permits $ 3,095 $ 5,350 $ 2,000 $ 2,005 $ 2,000 0.0% Intergovernmental Revenues - 17,491 - 76,233 - --- Charges for Services 1,750,503 1,815,365 1,559,049 1,572,649 1,677,049 7.6% Special Assessments 13,960 37,421 38,000 96,047 10,000 -73.7% Miscellaneous 141,264 38,128 55,951 29,220 55,951 0.0% Contributed Capital 34,602 78,430 15,000 114,001 15,000 0.0% TOTAL REVENUES $ 1,943,424 $ 1,992,186 $ 1,670,000 $ 1,890,154 $ 1,760,000 5.4% EXPENDITURES Personnel Services $ 250,345 $ 264,499 $ 357,798 $ 263,279 $ 401,193 12.1% Supplies 104,801 130,598 224,150 160,116 281,000 25.4% Other Services & Charges 339,048 366,561 513,052 295,129 749,807 46.1% Capital Outlay - - 650,000 - 810,000 24.6% Operating Transfers Out 900,000 - - - - --- TOTAL EXPENDITURES $ 1,594,194 $ 761,658 $ 1,745,000 $ 718,524 $ 2,242,000 28.5% FUND BALANCE -JANUARY 1 $ 4,931,247 $ 5,280,477 $ 6,511,005 $ 6,511,005 $ 7,682,635 Excess (Deficiency) of 349,230 1,230,528 Revenues over Expenditures (75,000) 1,171,630 (482,000) UND BALANCE - DECEMBER 31 $ 5,280,477 $ 6,511,005 $ 6,436,005 $ 7,682,635 $ 7,200,63591 1 -+- -+ SEWER FUND REVENUES 2020 ACTUAL ACTUAL 2022 BUDGET 2022 2023 BUDGET CHANGE THRU 11/30 Intergovernmental Revenues $ - $ 38,978 $ - $ 166,458 $ - --- Charges for Services 3,346,053 3,658,444 3,020,000 2,791,039 3,089,344 2.3% Special Assessments 219 39,124 - 29,172 - --- Miscellaneous 74,575 (37,099) 30,000 285 29,656 -1.1% Contributed Capital 84,521 257,766 - 153,745 - Operating Transfers In - 200,000 - - - --- TOTAL REVENUES $ 3,505,368 $ 4,157,212 $ 3,050,000 $ 3,140,698 $ 3,119,000 2.3% EXPENDITURES Personnel Services $ 354,812 $ 419,721 $ 383,531 $ 386,581 $ 367,996 -4.1% Supplies 154,593 151,227 176,000 120,468 198,000 12.5% Other Services & Charges 1,153,829 1,206,183 1,338,152 1,132,870 1,770,013 32.3% Capital Outlay - - 1,217,000 - 975,000 -19.9% Debt Service 70,257 64,371 361,317 61,817 367,991 1.8% TOTAL EXPENDITURES $ 1,733,491 $ 1,841,502 $ 3,476,000 $ 1,701,736 $ 3,679,000 5.8% FUND BALANCE - JANUARY 1 $ 5,513,530 $ 7,285,407 $ 9,601,117 $ 9,601,117 $ 11,040,080 Excess (Deficiency) of Revenues over Expenditures 1,771,877 2,315,710 (426,000) 1,438,963 (560,000) FUND BALANCE - DECEMBER 31 7,285,407 $ 9,601,117 $ 9,175,117 $ 11,040,080 $ 10,480,080 All Funds Budget Summary 10 STORMWAT REVENUES ACTUAL 2022 BUDGET dft 2022 THRU 11/30 2023 BUDGET CHANGE ACTUAL Intergovernmental Revenues $ - $ 39,132 $ - $ 54,917 $ 300,000 --- Charges for Services 241,873 356,457 386,000 478,276 600,000 55.4% Special Assessments - 22,150 - 18,592 - --- Miscellaneous 2,030 (7,723) 2,000 175 2,000 0.0% Contributed Capital 690,271 328,530 60,000 129,220 60,000 0.0% TOTAL REVENUES $ 934,174 $ 738,546 $ 448,000 $ 681,180 $ 962,000 114.7% EXPENDITURES Personnel Services $ 127,167 $ 156,640 $ 143,044 $ 158,476 $ 161,188 12.7% Supplies 641 418 21,000 1,665 21,000 0.0910 Other Services & Charges 10,468 65,470 40,956 63,102 383,812 837.1% Capital Outlay - - 1,177,000 190 420,000 -64.3% TOTAL EXPENDITURES $ 138,276 $ 222,528 $ 1,382,000 $ 223,433 $ 986,000 -28.7% FUND BALANCE - JANUARY 1 $ 1,488,947 $ 2,284,845 $ 2,800,863 $ 2,800,863 $ 3,258,610 Excess (Deficiency) of Revenues over Expenditures 795,898 516,018 (934,000) 457,747 (24,000) ND BALANCE - DECEMBER 31 $ 2,284,845 $ 2,800,863 $ 1,866,863 $ 3,258,610 $ 3,234,610 LIQUOR FUND REVENUES L 2022 2022 116.% ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Sale of Goods $ 7,404,955 $ 7,104,357 $ 7,013,000 $ 6,424,090 $ 7,357,694 4.9% Miscellaneous 23,827 (8,044) 12,000 3,421 12,306 2.6% TOTAL REVENUES $ 7,428,782 $ 7,096,313 $ 7,025,000 $ 6,427,511 $ 7,370,000 4.9% EXPENDITURES Personnel Services $ 628,667 $ 647,423 $ 757,420 $ 649,173 $ 877,711 15.9% Supplies 5,477,861 5,189,566 5,167,350 4,706,369 5,415,117 4.8% Other Services & Charges 247,714 241,524 300,230 236,036 337,172 12.3% Capital Outlay - - 10,000 - 130,000 1200.0% Operating Transfers Out 660,000 - - - 2,250,000 --- TOTAL EXPENDITURES $ 7,014,242 $ 6,078,513 $ 6,235,000 $ 5,591,579 $ 9,010,000 44.5% FUND BALANCE - JANUARY 1 $ 600,060 $ 1,014,600 $ 2,032,400 $ 2,032,400 $ 2,868,332 Excess (Deficiency) of Revenues over Expenditures 414,540 1,017,800 790,000 835,933 (1,640,000) FUND BALANCE - DECEMBER 31 $ 1,014,600 $ 2,032,400 $ 2,822,400 $ 2,868,332 $ 1,228,332 All Funds Budget Summary 11 DEPUTY REG REVENUES ACTUAL ACTUAL 2022 BUDGET THRU11/30 BUDGET CHANGE Charges for Services $ 800,954 $ 941,759 $ 800,000 $ 745,562 $ 840,000 5.0% Miscellaneous 40,622 (10,954) 25,000 8,711 31,000 24.0% TOTAL REVENUES $ 841,576 $ 930,805 $ 825,000 $ 754,273 $ 871,000 5.6% EXPENDITURES Personnel Services $ 466,262 $ 526,113 $ 630,525 $ 483,430 $ 689,256 9.3% Supplies 7,109 10,977 10,600 6,643 12,000 13.2% Other Services & Charges 47,183 46,983 89,875 65,667 90,744 1.0% Operating Transfers Out - - - - 1,750,000 --- TOTAL EXPENDITURES $ 520,554 $ 584,074 $ 731,000 $ 555,741 $ 2,542,000 247.7% FUND BALANCE -JANUARY 1 $ 1,527,728 $ 1,848,750 $ 2,195,481 $ 2,195,481 $ 2,394,013 Excess (Deficiency) of Revenues over Expenditures 321,022 346,731 94,000 198,532 (1,671,000) FUND BALANCE - DECEMBER 31 1,848,750 $ 2,195,481 $ 2,289,481 $ 2,394,013 $ 723,013 FIBER OPTICS REVENUES ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU11/30 2023 BUDGET % CHANGE Franchise & Other Taxes $ - $ 53,942 $ - $ - $ - --- Charges for Services 1,846,734 1,945,217 1,869,708 1,493,129 1,869,708 0.0% Miscellaneous 14,001 (1,975) 10,292 570 10,292 0.0% TOTAL REVENUES $ 1,860,735 $ 1,997,184 $ 1,880,000 $ 1,493,699 $ 1,880,000 0.0% EXPENDITURES Personnel Services $ 4,086 $ 2,264 $ 6,275 $ - $ 6,275 0.0% Supplies 111,721 109,351 100,000 81,348 100,000 0.0% Other Services & Charges 1,572,683 1,589,081 1,660,225 884,297 1,643,725 -1.0% Capital Outlay - - 183,500 - 200,000 9.0% TOTAL EXPENDITURES $ 1,688,490 $ 1,700,697 $ 1,950,000 $ 965,644 $ 1,950,000 0.0% FUND BALANCE -JANUARY 1 $ 229,339 $ 401,584 $ 698,071 $ 698,071 $ 1,226,126 Excess (Deficiency) of Revenues over Expenditures 172,245 296,487 (70,000) 528,055 (70,000) FUND BALANCE - DECEMBER 31 $ 401,584 $ 698,071 $ 628,071 $ 1,226,126 $ 1,156,126 All Funds Budget Summary 12 All Funds Budget Summary 13 REVENUES ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Franchise & Other Taxes $ - $ 53,942 $ - $ - $ - --- Sale of Goods 7,404,955 7,104,357 7,013,000 6,424,090 7,357,694 4.9% Licenses & Permits 3,095 5,350 2,000 2,005 2,000 0.0% Intergovernmental Revenues - 95,601 - 297,608 300,000 --- Charges for Services 7,986,117 8,717,242 7,634,757 7,080,654 8,076,101 5.8% Special Assessments 14,179 98,695 38,000 143,812 10,000 -73.7% Miscellaneous 296,319 (27,667) 135,243 42,382 141,205 4.4% Contributed Capital 809,394 664,726 75,000 396,966 75,000 0.0910 Operating Transfers In - 200,000 - - - --- TOTAL REVENUES $ 16,514,059 $ 16,912,246 $ 14,898,000 $ 14,387,516 $ 15,962,000 7.1% EXPENDITURES Personnel Services $ 1,831,339 $ 2,016,660 $ 2,278,593 $ 1,940,940 $ 2,503,619 9.9% Supplies 5,856,726 5,592,137 5,699,100 5,076,608 6,027,117 5.8% Other Services & Charges 3,370,925 3,515,803 3,942,490 2,677,101 4,975,273 26.2% Capital Outlay - - 3,237,500 190 2,535,000 -21.7% Debt Service 70,257 64,371 361,317 61,817 367,991 1.8% Operating Transfers Out 1,560,000 - - - 4,000,000 --- TOTAL EXPENDITURES $ 12,689,247 $ 11,188,972 $ 15,519,000 $ 9,756,656 $ 20,409,000 31.5% FUND BALANCE -JANUARY 1 $ 14,290,851 $ 18,115,663 $ 23,838,937 $ 23,838,937 $ 28,469,797 Excess (Deficiency) of Revenues over Expenditures 3,824,812 5,723,274 (621,000) 4,630,860 (4,447,000) FUND BALANCE - DECEMBER 31 $ 18,115,663 $ 23,838,937 $ 23,217,937 $ 28,469,797 $ 24,022, FACILITIES MAINTENANCE REVENUES 2020 ACTUAL 2021 ACTUAL 2022 BUDGET 2022 THRU 11/30 2023 BUDGET % CHANGE Charges for Services $ $ 160,139 $ 325,000 $ 336,361 $ 378,000 16.3% Miscellaneous - - 53,656 25,000 --- TOTAL REVENUES $ $ 160,139 $ 325,000 $ 390,017 $ 403,000 24.0% EXPENDITURES Personnel Services $ $ 74,340 $ 134,103 $ 113,982 $ 135,858 1.3% Supplies 21,885 123,000 52,120 70,000 -43.1% Other Services & Charges 97,768 27,897 313,065 197,142 606.7% Capital Outlay - 40,000 - - -100.0% TOTAL EXPENDITURES $ $ 193,993 $ 325,000 $ 479,167 $ 403,000 24.0% FUND BALANCE - JANUARY 1 $ $ - $ (33,854) $ (33,854) $ (123,004) Excess (Deficiency) of Revenues over Expenditures (33,854) (89,150) FUND BALANCE - DECEMBER 31 (33,854) $ (33,854) $ (123,004) $ (123,004) All Funds Budget Summary 13 IT SERVICES j REVENUES ACTUAL ACTUAL 2022 BUDGET THRU 11/30 BUDGET CHANGE Charges for Services $ 225,000 $ 270,566 $ 421,000 $ 315,750 $ 529,008 25.7% Miscellaneous 5,621 (751) 4,000 2,450 8,992 124.8% TOTAL REVENUES $ 230,621 $ 269,815 $ 425,000 $ 318,200 $ 538,000 26.6% EXPENDITURES Personnel Services $ - $ 33,237 $ 97,745 $ 85,032 $ 104,492 6.9% Supplies 98,905 44,882 49,420 23,409 23,932 -51.6% Other Services & Charges 235,292 198,636 255,555 281,022 384,796 50.6% Capital Outlay 11,597 - 22,280 - 24,780 11.2% TOTAL EXPENDITURES $ 345,794 $ 276,755 $ 425,000 $ 389,463 $ 538,000 26.6% FUND BALANCE - JANUARY 1 $ 382,557 $ 267,384 $ 260,444 $ 260,444 $ 189,180 Excess (Deficiency) of Revenues over Expenditures (115,173) (6,940) (71,263) FUND BALANCE - DECEMBER 31 $ 267,384 $W260,444 $ 260,444 $ 189,180 $ 189,180 CENTRAL EQUIPMENT FUND REVENUES 2020 ACTUAL ACTUAL 2022 THRU 11/30 202 BUDGET BUDGET CHANGE Charges for Services $ 330,800 $ 552,369 $ 572,400 $ 433,800 $ 633,000 10.6% Miscellaneous 12,421 43,420 10,600 - 10,000 -5.7% Contributed Capital - 44,955 - 33,529 109,000 Operating Transfers In - 1,573,658 - - - --- TOTAL REVENUES $ 343,221 $ 2,214,401 $ 583,000 $ 467,329 $ 752,000 29.0% EXPENDITURES Capital Outlay $ - $ - $ 972,000 $ - $ 1,337,000 37.6% Debt Service 10,168 6,658 66,000 2,610 66,000 0.0% TOTAL EXPENDITURES $ 10,168 $ 6,658 $ 1,038,000 $ 2,610 $ 1,403,000 35.2% FUND BALANCE -JANUARY 1 $ 629,537 $ 962,590 $ 3,170,333 $ 3,170,333 $ 3,635,052 Excess (Deficiency) of Revenues over Expenditures 333,053 2,207,743 (455,000) 464,719 (651,000) FUND BALANCE - DECEMBER 31 $ 962,590 $ 3,170,333 $ 2,715,333 $ 3,635,052 $ 2,984,052 BENEFIT ACSW A6FI= REVENUES ACTUAL 2022 BUDGET 2022 THRU 11/30 BUDGET ACTUAL CHANGE Charges for Services $ 6,541 $ (19,915) $ 12,000 $ - $ 12,000 0.09/6 Miscellaneous 6,927 (1,898) - - --- TOTAL REVENUES $ 13,468 $ (21,813) $ 12,000 $ $ 12,000 0.09/6 EXPENDITURES Personnel Services $ 6,541 $ (19,915) $ 12,000 $ $ 12,000 0.0% TOTAL EXPENDITURES $ 6,541 $ (19,915) $ 12,000 $ $ 12,000 0.0% FUND BALANCE -JANUARY 1 $ 348,086 $ 355,013 $ 353,116 $ 353,116 $ 353,116 Excess (Deficiency) of Revenues over Expenditures 6,927 (1,897) ND BALANCE - DECEMBER 31 3 $ 353,116 $ 353,116 $ 353,116 $ 353,116 All Funds Budget Summary 14 All Funds Budget Summary 15 REVENUES ACTUAL ACTUAL BUDGET THRU11/30 BUDGET CHANGE Charges for Services $ 562,341 $ 963,159 $ 1,330,400 $ 1,085,911 $ 1,552,008 16.7% Miscellaneous 24,969 40,771 14,600 56,106 43,992 201.3% Contributed Capital - 44,955 - 33,529 109,000 --- Operating Transfers In - 1,573,658 - - - TOTAL REVENUES $ 587,310 $ 2,622,542 $ 1,345,000 $ 1,175,546 $ 1,705,000 26.8% EXPENDITURES Personnel Services $ 6,541 $ 87,662 $ 243,848 $ 199,014 $ 252,350 3.5% Supplies 98,905 66,767 172,420 75,529 93,932 -45.5% Other Services & Charges 235,292 296,404 283,452 594,087 581,938 105.3% Capital Outlay 11,597 - 1,034,280 - 1,361,780 31.7% Debt Service 10,168 6,658 66,000 2,610 66,000 0.0% TOTAL EXPENDITURES $ 362,503 $ 457,491 $ 1,800,000 $ 871,241 $ 2,356,000 30.9% FUND BALANCE -JANUARY 1 $ 1,360,180 $ 1,584,987 $ 3,750,039 $ 3,750,039 $ 4,054,344 Excess (Deficiency) of Revenues over Expenditures 224,807 2,165,052 (455,000) 304,306 (651,000) FUND BALANCE - DECEMBER 31 $ 1,584,987 $ 3,750,039 3,295,039 $ 4,054,344 $ 3,403,321 TOTAL ALL FUNDS REVENUES 2022 BUDGET 2022 THRU11/30 2023 BUDGET % CHANGE 2020 ACTUAL 2021 ACTUAL Property Taxes $ 10,836,757 $ 11,540,278 $ 11,741,000 $ 6,016,514 $ 12,452,000 6.1% Tax Increments 707,824 732,688 630,344 346,293 529,000 -16.1% Franchise & Other Taxes 441,584 461,898 398,000 296,608 506,500 27.39/o Sale of Goods 7,404,955 7,104,357 7,013,000 6,424,090 7,357,694 4.9% Licenses & Permits 524,464 810,239 473,100 498,942 486,000 2.7% Intergovernmental Revenues 1,641,228 4,007,667 1,788,000 1,389,578 2,773,395 55.1% Charges for Services 9,974,480 11,747,161 11,015,657 10,324,431 12,103,188 9.9% Fines & Forfeits 31,852 49,566 51,600 31,871 51,600 0.0% Special Assessments 647,195 1,797,837 468,243 451,114 397,924 -15.0% Miscellaneous 1,565,605 1,064,694 1,179,131 1,040,712 1,266,699 7.4% Contributed Capital 1,142,944 981,521 75,000 430,495 184,000 145.3% Operating Transfers In 2,760,000 8,952,690 314,925 - 4,006,000 1172.0% Debt Proceeds 2,256,280 - - - 5,000,000 --- TOTAL REVENUES $ 39,935,168 $ 49,250,597 $ 35,148,000 $ 27,250,647 $ 47,114,000 34.0% EXPENDITURES Personnel Services $ 6,152,627 $ 6,449,844 $ 7,666,235 $ 6,455,832 $ 8,223,067 7.3% Supplies 6,672,104 6,463,849 6,867,290 5,918,129 7,260,349 5.7% Other Services & Charges 10,314,137 10,031,711 10,363,277 9,341,568 13,427,163 29.6% Capital Outlay 5,221,894 7,888,500 12,332,156 3,007,124 20,246,630 64.2% Debt Service 4,274,436 7,314,973 3,240,117 507,769 3,039,791 -6.2% Operating Transfers Out 2,760,000 8,952,690 314,925 - 4,006,000 1172.0% TOTAL EXPENDITURES $ 35,395,198 $ 47,101,566 $ 40,784,000 $ 25,230,421 $ 56,203,000 37.8% FUND BALANCE -JANUARY 1 $ 51,195,044 $ 55,735,014 $ 57,884,045 $ 57,884,045 $ 59,904,271 Excess (Deficiency) of Revenues over Expenditures 4,539,970 2,149,031 (5,636,000) 2,020,225 (9,089,000) 59,904,271 $ 50,815,271 All Funds Budget Summary 15 City of Monticello, Minnesota Capital Improvement Plan 2023-2032 Downtown Walnut Street Corridor Improvement CapProj 1,000,000 1,000,000 Walnut River Street Connection CapProj 2,100,000 2,100,000 Broadway Sidewalk & Landcaping Improvements CapProj 1,500,000 1,500,000 Lighting (W & E Bridge) StLight 60,000 60,000 West Bridge Park Improvements P&P 1,500,000 800,000 2,300,000 Hwy 25/Broadway Intersection Improvements CapProj 650,000 650,000 Broadway Corridor Parklets CapProj 25,000 25,000 Block 52 Utility Relocates StLight 1,000,000 1,000,000 Subtotal - Downt 1,560,000 25,000 800,000 1,000,000 8,635,000 Pointes at Cedar The Pointes at Cedar- Baseline & Grading CapProj 510,000 4,690,000 4,600,000 9,800,000 The Pointes at Cedar - Good CapProj 4,600,000 4,600,000 The Pointes at Cedar - Great CapProj 3,500,000 3,500,000 Chelsea Road/Cedar Street Roundabout CapProj 50,000 300,000 350,000 School Blvd/Cedar Roundabout CapProj 100,000 835,000 935,000 Edmondson Avenue Reconstruction CapProj 4,097,000 4,097,000 Chelsea Blvd/Edmonson Roundabout CapProj 835,000 835,000 School Blvd/Edmonson Roundabout CapProj 835,000 835,000 Subtotal - Pointes at CedaP�� 510,000 4,790,000 6,270,MM- O r00 8,732,000 Fallon Ave Improvements Fallon Ave & Trail Improvements - Chelsea to School CapProj 100,000 1,776,954 150,000 4,188,172 6,215,126 Fallon Avenue Trunk Line Improvements - Water WtrTrnk 300,000 776,144 753,106 1,829,250 Fallon Avenue Trunk Line Improvements - Sewer SwrTrnk 300,000 2,926,769 2,315,785 5,542,554 700,000 5,479,867 150,0007,257,0630 Public Works/Engineering New Public Works Facility CapProj 5,000,000 14,000,000 19,000,000 Dump Truck CEF 328,000 328,000 Plow Truck CEF 328,000 328,000 Forklift CEF 50,000 50,000 Wheel Loader CEF 280,000 280,000 One -Ton Pickup w/ Dump Box CEF 85,000 85,000 Tack Wagon CEF 40,000 40,000 Backhoe CEF 165,000 165,000 Asphalt Roller- NEW CEF 55,000 55,000 Tilt Bed Trailer- NEW CEF 22,000 22,000 Fleet Replacement - See Fleet Replacement Plan imblic Works/Engineering CEF 6,071,000 558,008 008 150,009 150,009 104,732 104,732 1,124,387 73,425 132,582 36,881 492,472 2,672,496 Streets/Transportation Elm Street Improvements - Sidewalk CapProj 670,000 670,000 Elm Street Improvements - 3rd St Pedestrian Blinker StLight 30,000 30,000 Sidewalk Gap/ADA Improvement Project - See Sidewalk Plan CapProj 150,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 950,000 Flashing Yellow Arrow -Signal Improvements StLight 700,000 700,000 School Blvd/Fallon Roundaboul CapProj 50,000 450,000 500,000 Pavement Preservation Program CapProj 400,000 2,750,000 1,500,000 3,250,000 1,500,000 9,400,000 90th Street Reconstruction - Chelsea to City Limits CapProj 2,500,000 2,500,000 School Blvd Extension - Redford Lane to 90th Streel CapProj 200,000 640,000 840,000 Dundas Avenue Reconstruction - Cedar/Edmonson to Fallon CapProj 2,000,000 2,000,000 Dalton Way Extension and Industrial Park Gradin@ CapProj 1,000,000 1,000,000 85th Street Reconstruction- Fallon-Hwy25 CapProj 3,000,000 3,000,000 West 7th Street Retaining Wall CapProj 400,000 400,000 River Terrace Secondary Access Culvert Replacement CapProj 60,000 60,000 CSAH 39 Pedestrian Improvements - Elm to Chelsea CapProj 200,000 1,300,000 1,500,000 City of Monticello, Minnesota Capital Improvement Plan 2023-2032 stormwater/Drainage Stormwater Liftstation (TH 25 Pond) StmTrnk 1,060,000 1,060,000 Chelsea/Fallon Avenue Pond Expansion StmTrnk 450,000 609,000 1,059,000 Otter Creek Industrial Park - Pond A Construction StmTrnk 480,000 480,000 Otter Creek Industrial Park - Pond D Construction StmTrnk 560,000 560,000 Otter Creek Industrial Park - Karlsburger Pond Outlet StmTrnk 120,000 120,000 Chelsea Road Outlet Control - HB07 StmTrnk 40,000 40,000 Prairie Road Pond Outlet StmTrnk Trunk Water Improvements 300,000 300,000 600,000 Ditch 33 Upgrades StmTrnk 300,000 1,700,000 2,000,000 Pioneer Park Play Structure P&P 420,000 3,730,000 560,000 609,000 300,000 300,000 5,919,000 Recreation & Culture Water Treatment Facility Water Pioneer Park Shelter P&P 28,000,000 Well #6 WtrTrnk 90,000 90,000 BCOL Ball Fields (p&p) Future Phases P&P 1,000,000 460,000 200,000 4,500,000 Booster Station Capacity Increase Water 5,700,000 BCOL County/City Maintenance Facility P&P 110,000 Trunk Water Improvements 500,000 300,000 2,236,540 1,936,540 2,303,636 2,372,745 2,443,928 2,517,245 2,592,763 2,670,546 2,750,662 500,000 Pioneer Park Play Structure P&P 50,000 100,000 50,000 Well Repairs Water Subtotal - Water 100,000 Front Street Pier P&P 20,000 55,644,605 30,000 30,000 Briarwood Trail Connection P&P 200,000 200,000 BCOL Road Maintenance P&P 25,000 25,000 4th Street Park Improvements P&P 425,000 425,000 Ellison Playground Equipment P&P 125,000 125,000 River Mill Park Sidewalk/Parking P&P 100,000 100,000 Riverwalk Fishing Pier P&P 25,000 25,000 Welcome Signs for Monticello P&P 50,000 50,000 Bike Route Map P&P 12,000 12,000 Columbarium-Riverside Cemetery P&P 70,000 70,000 Great River Regional Trail P&P 500,000 500,000 1,000,000 Boarding Dock for Ellison P&P 33,000 33,000 School Blvd Improvements - Trail from Fenning to Cardinal Hill! P&P 375,000 375,000 School Blvd Improvements - Ped Crossings CapProl 400,000 400,000 School Blvd Improvements - Pathway Lighting StLight 150,000 150,000 Fenning Avenue - Pathway Lighting StLight 175,000 175,000 Pathway Connections P&P 75,000 600,000 675,000 Pickleball Court P&P 250,000 250,000 20211suzu CEF 63,000 63,000 Bobcat Grader Blade 96" Attachment CEF 25,000 25,000 Cushman TRKSTR S660K6AT CEF 61,000 61,000 Bobcat Toolcat CEF 70,000 70,000 Danko Plus Trailer CEF 12,000 12,000 Ford 1 -Ton Dump w/plow CEF 70,000 70,000 Fleet Replacement - See Fleet Replacement Plan Subtotal - Recreation CEF rrr5,305,607r372,0070.12,083,898 135,765 320,770 105,607 31,907 5,619 257,007 33,611 216,063 166,549 1,272,898 Utility - Water Water Treatment Facility Water 28,000,000 28,000,000 Well #6 WtrTrnk 1,200,000 1,200,000 Cast Iron Watermain Replacement Water 460,000 460,000 460,000 460,000 460,000 460,000 460,000 460,000 460,000 4,140,000 Booster Station Capacity Increase Water 110,000 110,000 Trunk Water Improvements WtrTrnk 300,000 2,236,540 1,936,540 2,303,636 2,372,745 2,443,928 2,517,245 2,592,763 2,670,546 2,750,662 22,124,605 1/2 Ton Pickup Water 50,000 50,000 Well Repairs Water Subtotal - Water 20,000 830,000 2,696,540 2,506,54090 r 2,750,662 20,000 55,644,605 City of Monticello, Minnesota Capital Improvement Plan 2023-2032 Utility - Sewer FM Utility 11 CEF 200,000 200,000 WWTP Demo Obsolete WWTP Equipment Sewer 1,150,000 Tenderll 110,000 110,000 Liftstation - Marvin Road SwrTrnk 225,000 0 000 750,000 40,000 750,000 WWTP Influent Lift Station and Grit Removal SwrTrnk 35,000 Building Inspector Vehicle 2,500,000 2,500,000 WWTP Additional SBR Tank SwrTrnk 48,000 48,000 :rrr :rrr CapProj 30,000 5,000,000 5,000,000 SCADA System - Sewer Sewer 400,000 400,000 Vactor Dump Station Sewer 30,000 100,000 CapProj 100,000 Fleet Replacement - See Fleet Replacement Plan Sewer 316,196 182,029 50,005 178,777 129,658 856,664 East CSAH 39 Utility Extension SwrTrnk 500,000 60,000 Liquor Store Coolers 500,000 Trunk Sewer Line Improvements SwrTrnk 542,000 558,260 575,008 592,258 610,026 628,327 647,176 666,592 686,589 5,506,236 WWTP Native Grass Conversion Sewer 75,000 130,000 75,000 MCC 45,000 Fire & Rescue FM Utility 11 CEF 200,000 200,000 Engine 12 CapProj 1,150,000 1,150,000 Tenderll CEF 450,000 450,000 Utility 12 CEF 225,000 200,000 450,000 225,000 0 000 Building Inspections/Community Development 40,000 Building Inspector Vehicle CEF 35,000 35,000 Building Inspector Vehicle CEF 35,000 35,000 Fleet Replacement - See Fleet Replacement Plan .vr.T"fib. ... ..... CEF . r- - .... err rrr 48,000 48,000 :rrr :rrr Facilities Maintenace Facilities Maintenance Vehicle FM 40,000 50,000 90,000 Carpet - Library GFrec 40,000 40,000 Animal Shelter HVAC CapProj 30,000 30,000 Library Boiler Replacement CapProj 60,000 60,000 Liquor Store Coolers Liquor 130,000 130,000 MCC Fire Alarm System MCC 45,000 45,000 Parks Shop Garage Door Openers GFrec 20,000 20,000 WWTP Comp Bldg Lower Roof Replacement Sewer 16,000 16,000 WWTP Digester Bldg Roof Replacement Sewer 46,000 46,000 WWTP Garage Roof Replacement Sewer 30,000 30,000 WWTP Influent Bldg Roof Replacement Sewer 26,000 26,000 MCC Facility Repairs MCC 129,000 104,000 224,000 264,000 264,000 264,000 264,000 264,000 264,000 2,041,000 Liquor Store Facility Repairs Liquor 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 252,000 Library Facility Repairs GFrec 28,000 28,000 28,000 28,000 28,000 28,000 28,000 28,000 28,000 252,000 Prarie Center Facility Repairs DMV 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 135,000 Public Works Facility Repairs GFstr 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 945,000 Parks Shop Facility Repairs GFrec 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 225,000 Head End Building Facility Repairs FNM 10,398 10,398 10,398 10,398 10,398 10,398 10,398 10,398 10,398 93,582 Animal Shelter Facility Repairs GFgen 3,708 3,708 3,708 3,708 3,708 3,708 3,708 3,708 3,708 33,372 Fire Station Facility Repairs GFfire 61,533 61,533 61,533 61,533 61,533 61,533 61,533 61,533 61,533 553,797 ff- -- Subtotal - Facilities Maintenance 285,000 531,139 428,639 504,1395,063,751 Liquor Store Parking Lot Improvements Liquor 75,000 75,000 Roof Liquor 50,000 50,000 Liquor Store Liquor 2,000,000 2,000,000 Subtotal - Liquor Store 75,000 50,000 2,000,0002,125,000 City of Monticello, Minnesota Capital Improvement Plan 2023-2032 Deputy Registrar DMV Vehicle DMV 45,000 45,000 Parking Lot Improvements DMV 90,000 90,000 Subtotal - -.uty Registrar 45r00 135,000 Fibernet Capital Expansion FNM 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,000,000 200,000 00 000 200,000 200,000 200,000 200,000 2,000,000 Monticello Community Center Movable Walls MCC 40,000 40,000 Mississippi Room Dais Top MCC 20,000 20,000 Concessions Front Counter Replacement MCC 100,000 100,000 Updates to Old Skate Park MCC 250,000 250,000 Carpet and Terrazo Repair MCC 20,000 40,000 60,000 Vanity and Partition Replacement MCC 22,000 22,000 Recreation Equipment MCC 12,000 60,000 60,000 132,000 Dishwasher MCC 20,000 20,000 Recreation Software MCC 35,000 35,000 Climbing Wall Resurface MCC 35,000 35,000 MCC Pavement & Sidewalk Improvements MCC 465,000 465,000 Spin Bikes MCC 35,000 35,000 Floor Scrubber MCC 15,000 15,000 MCC Hallway Blinds MCC 10,000 10,000 MCC Pool Blinds MCC 10,000 10,000 Pool Stairs MCC Subtotal - MCC 70,000 err 600,000 160,000 90,000 r err 60,000 70,000 000 City Council Agenda: 12/12/2022 4B. Consideration to adopt Ordinance No. 788, an ordinance amending Monticello City Code Title 11— Business Regulations, Chapter 112 — Business Licenses and Regulations, by adding Section 112.60 Regarding Cannabinoid Products Prepared by: Meeting Date: ❑ Consent Agenda Item Community Development Director 12/12/2022 ® Regular Agenda Item Reviewed by: Approved by: City Attorney City Administrator /_T411111 I IQ L11:410111*11tcp Motion to adopt Ordinance No. 788, an ordinance amending Monticello City Code Title 11— Business Regulations, Chapter 112 — Business Licenses and Regulations, by adding Section 112.60 Regarding Cannabinoid Products based on the finding that the ordinance provides for the reasonable sale of cannabinoid products while protecting the general welfare of the city's youth, residents, and visitors by limiting the sale of cannabinoid products to those establishments licensed by Wright County to sell tobacco as "Tobacco Products Shop." PREVIOUS COUNCIL ACTION August 22, 2022: City Council adoption of an interim ordinance for manufacturing and distribution of Products Containing THC and direction to prepare an ordinance for the limited sale of products containing THC October 10, 2022: City Council tabled action on adoption of an ordinance for the limited sale of products containing THC, requesting addition clarification in the "Exemptions" clause of the proposed ordinance. REFERENCE AND BACKGROUND The City Council directed the preparation of an ordinance regulating THC sales in response to recent changes to state statutes regulating THC. The legislation, which became effective July 1, 2022, allows the sale of certain edible products containing a limited amount of intoxicating THC derived specifically from hemp (or beverages infused with THC). The City Council requested that sales of these specific THC products be allowed only at licensed locations defined as "tobacco" or "smoke shops" as defined by the local licensing jurisdiction, Wright County. Wright County's tobacco licensing program has a specific designation for "Tobacco Product Shop." A draft City ordinance was prepared allowing the sale of THC products, limiting the sale to licensed tobacco product shops. City Council Agenda: 12/12/2022 In considering the proposed ordinance in October, the Council requested that staff review the Section (D) Exemptions language with the City Attorney to verify that the language did not effectively void the ordinance itself due to the use of the term "non -intoxicating." The City Attorney's office has therefore proposed a minor amendment to the "Exemption" clause which notes that exemptions are except as regulated above. This minor addition should clarify that the ordinance is intended to regulate those products as specifically intended in the sections preceding and per Minn. Stat. §151.72. Per League of MN Cities guidance, enforcement of the proposed would be in coordination with the local sheriff's office. City staff has been in touch with the Wright County Sheriff and Attorney's offices on this matter and will work with both the offices if the ordinance is adopted. Both have reviewed the proposed ordinance. In Council's consideration of action in response to the THC legislation, the Council adopted an interim ordinance for moratorium for manufacture and distribution of THC products. The interim ordinance is attached for reference. City staff is continuing to work on ordinance language specific to the manufacture and distribution uses. Budget Impact: Short-term, the budget impact is limited to review and preparation of the ordinance by the City Attorney's office and publication of the ordinance. There may be costs incurred by the consulting city planner for preparation of the ordinances pertaining to manufacturing and distribution. II. Staff Workload Impact: Staff time in preparation of the City response and ordinance proposals related to the legislation change is estimated at 20-25 hours. III. Comprehensive Plan Impact: Adoption of the proposed ordinance is consistent with the Monticello 2040 vision statement "A healthy community focused on physical and mental health and wellness of its residents." STAFF RECOMMENDED ACTION City staff recommends approval of the proposed ordinance regulating products containing THC. SUPPORTING DATA A. Ordinance No. 788 — Section 112.60 Regarding Cannabinoid Products, Revised B. City Council Minutes, October 10, 2022 C. City Council Minutes, August 22, 2022 D. Interim Ordinance No. 783 E. Wright County Ordinance #21-4 F. League of MN Cities Q & A G. State Statute, Except Article 13 Ordinance No. 788 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING MONTICELLO CITY CODE TITLE 11 - BUSINESS REGULATIONS, CHAPTER 112 — BUSINESS LICENSES AND REGULATIONS, BY ADDING SECTION 112.60 REGARDING CANNABINOID PRODUCTS THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA, HEREBY ORDAINS: SECTION 1. Monticello City Code Title 11, Chapter 112, is hereby amended by adding Section 112.60, Cannabinoid Products, as follows: § 112.60 CANNABINOID PRODUCTS. (A) Purpose. This subchapter is designed to permit the reasonable sale of cannabinoid products while protecting the general welfare of the city's youth, residents, and visitors by limiting the sale of cannabinoid products to those establishments licensed by Wright County to sell tobacco. (B) General requirement. No person, firm, partnership, or corporation shall sell cannabinoid products unless: 1. the seller also holds a retail tobacco license from Wright County, Minnesota and meets the definition of "tobacco products shop" as defined by the Wright County Code of Ordinances. 2. the seller is abiding by all requirements under Minn. Stat. § 151.72 and related laws. (C) Definitions. 1. Cannabinoid product shall mean a chemical compound derived from the cannabis plant or synthetically derived from the cannabis plant. 2. Cannabinoid product means any edible or nonedible cannabinoid product authorized for sale in Minn. Stat. § 151.72 and intended for human consumption whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means. (D) Exemptions. 1. Except as regulated above, there is no requirement to obtain a tobacco license from Wright County to sell cannabinoid products wherein the only cannabinoids present are non -intoxicating cannabinoids, such Cannabidiol ("CBD") or Cannabinol ("CBN"). 223517v6 2. This subchapter does not apply to medical cannabis products dispensed by registered medical cannabis dispensaries pursuant to Minn. Stat. §§ 152.22 to 152.37. Medical cannabis dispensaries that sell non- medical cannabis products which are also cannabinoid products are not exempt. (E) A violation of this subchapter is subject to the penalties listed in § 112.99 SECTION 2. The previously enacted Moratorium regarding Products Containing THC is related to manufacturing or distribution of Products Containing THC remains effective. SECTION 3. This ordinance shall be effective immediately upon its passage and publication. ADOPTED by the Monticello City Council this 12th day of December, 2022. Lloyd Hilgart, Mayor ATTEST Jennifer Schreiber, City Clerk 223517v6 REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, August 22, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler and Sam Murdoff Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved to approve the agenda. Councilmember Murdoff seconded. Motion carried unanimously. C. Approval of Meeting Minutes • Regular Meeting Minutes from August S, 2022 Councilmember Gabler moved approval of the minutes. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements Haley Foster, Communications Coordinator, gave an update on the following items: • Labor Day Hours • Updated MCC Hours • Xcel Day of Service • Famers Market F. Council Liaison Updates • EDA — Councilmember Davidson gave an update on the August 10, 2022 meeting. They discussed closing of land sale for Block 52 and the 2023 EDA tax levy. • MOAA —Angela Schumann, Community Development Director, gave a brief update and noted that the group considered two items. These first City Council Minutes: August 22, 2022 Page 1 16 item was an amendment to ordinance for Laestadian Church regarding special event elements. The second item was in regard to solar. G. Department Updates • Downtown Projects Update — Rachel Leonard, City Administrator, provided a brief update of the downtown projects. 2. Consent Agenda: Councilmember Murdoff moved approval of the consent agenda. Councilmember Fair seconded the item. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $2,428,404.87. B. Consideration of approving new hires and departures for City departments. Action taken: Approved hires for the DMV and MCC and departures for Parks and MCC. C. Consideration of approving the sale/disposal of surplus city property for the Parks and Recreation Department. Action taken: No report this cycle. D. Consideration of adopting Resolution 2022-93 accepting a donation of a historical map. Action taken: Resolution accepting the donation was approved. E. Consideration of adopting Resolution 2022-96 approving State of Minnesota Department of Public Safety, Bureau of Criminal Apprehension Joint Powers Agreements with the City of Monticello on behalf of its City Attorney. Action taken: Adopted Resolution 2022-96 approving the joint powers agreements. F. Consideration of adopting Resolution 2022-90 approving a Business Subsidy Agreement contained within a Contract for Private Development between the City of Monticello Economic Development Authority (EDA) and Block 52 Holdings, LLC related to the Block 52 Redevelopment proposal. Action taken: Adopted Resolution 2022-90 approving a Business Subsidy Agreement between EDA and Block 52 Holdings, LLC. G. Consideration of adopting Resolution 2022-91 approving a Business Subsidy Agreement contained within a Contract for Private Development between the City of Monticello Economic Development Authority (EDA) and Willi Hahn Corporation dba Wiha Tools. Action taken: Adopted Resolution 2022-90 approving a Business Subsidy Agreement between EDA and Willi Hahn Corporation dba Wiha Tools. City Council Minutes: August 22, 2022 Page 2 1 6 H. Consideration of adopting Resolution 2022-89 approving a modification of TIF Plan budget for TIF District 1-45 to reflect adjustments in developer and EDA Increment distribution. Action taken: Adopted Resolution 2022-89 approving a modification for TIF District 1-45 TIF Plan budget. I. Consideration of approving a Right of Entry for Buchholz Construction and/or Block 52 Holdings, LLC on City owned parcels in Block 52 for purposed of site security and staging and storing construction equipment and supplies -materials related to the Block 52 development. Action taken: Approved the Right of Entry for Buchholz Construction. Consideration of approving Amendment to Planned Unit Development for the addition of a paint booth as an Accessory Structure in the Camping World Planned Unit Development. Applicant: Camping World. Action taken: Approved amendment for Camping World Planned Unit Development. K. Consideration of approving an amendment to Conditional Use Permit for Planned Unit Development for a Clinic/Medical Services Use (Commercial Occupational Therapy Establishment) in the B-4, Regional Business District, including cross access for parking. Applicant: M&M Home Contractors obo Sunny Days Therapy. Action taken: Approved amendment to M& M Home Contractors obo Sunny Days Therapy Conditional Use Permit. L. Consideration of adopting Resolution 2022-92 approving an update to the Mississippi River Trail (US Bicycle Route 45) route for Monticello Action taken: Adopted Resolution 2022-92 approving the update to the Mississippi River Trail route. 3. Public Hearings: 4. Regular Agenda: A. Consideration of Interim Ordinance 783 declaring a moratorium on the sale, testing, distribution, and/or manufacturing of products with hemp -derived THC (Tetrahydrocannibinol), and a prohibition on the acceptance of any applications for such sale, distribution, or manufacture. Applicant: City of Monticello Angela Schumann presented the item and noted that it was tabled from the August 8, 2022 City Council meeting. Staff recommended an interim ordinance to allow the City time to develop clear policy related to THC. This would include licensing and enforcement. Mayor Hilgart invited a member of the public to speak: City Council Minutes: August 22, 2022 Page 3 1 6 Mathew Kent, 215 Locust Street, address the Council and requested that the City ban the sale of THC. Mr. Kent presented data of the damages that THC can cause. There was discussion held by the City Council. None of the Councilmembers expressed support to establish a moratorium regarding the sales of THC. Mayor Hilgart commenced the discussion and noted that he would support and ordinance that would limit the sale of THC to a licensed "smoke shop". These establishments are prepared for the sale of such items. They are licensed by the County and patrons must be 21 years of age to enter. Councilmember Gabler agreed that it should not be banned but allowed with restrictions. Councilmembers all expressed agreement allowing THC sales in smoke shops. Angela Schumann noted that Wright County licenses these shops, regulates and enforces, and conducts compliance checks. Rachel Leonard added, that although Wright County licenses, it would be important to staff to have the businesses register with the City in order to properly enforce the ordinance. Councilmember Gabler questioned the enforcement of those under 21 having the produce. Councilmember Murdoff stated that there is a lot of misunderstanding of the statute and hemp has already been allowed since 2018. The Council discussed manufacturing and wholesale distribution and whether it was possible to adopt a moratorium on these items. Steve Grittman, NAC, noted that the City Council could approve a moratorium and then draft a zoning ordinance regulating manufacturing and wholesale distribution. Councilmember Davidson noted that he would support a moratorium on wholesale manufacturing and distribution. He added that this does not imply he is against these processes; however, he would like staff to have time to prepare and ordinance. Rachel Leonard noted that the purpose of the moratorium is not to prevent the sale of THC, but to give staff time to study and understand how the product fits into the Monticello community. Councilmember Gabler moved to direct staff to create ordinance allowing the sale of THC in designated defined smoke shops, registration required with the City (including non -conforming businesses) including the sale of edible and non -edible products. Councilmember Davidson seconded the motion. Motion carried unanimously. Councilmember Gabler moved to approve a moratorium (interim ordinance) on THC wholesale manufacturing and distribution with staff to include findings City Council Minutes: August 22, 2022 Page 4 1 6 and language drafted in the original ordinance specific to wholesale manufacturing and distribution . Councilmember Fair seconded the motion. Motion carried 4-1; Councilmember Murdoff voted against. Councilmember Murdoff does not support a moratorium. B. Consideration of denvinR an amendment to the Affordable Self -Storage PUD and StorageLink Monticello PUD for the addition of "Storage Boxes" as an allowable outdoor storage accessory use and approving an amendment to the Affordable Self -Storage PUD and StorageLink Monticello PUD for the addition of "Storage Boxes" as an allowable outdoor display accessory use. Applicant: City of IVlnntirPlln Angela Schumann gave a brief overview of the amendment. Staff and Planning Commission recommended denial to allow storage boxes as an accessory use within the two PUDs as such containers are inconsistent with the intent of the original PUD approval. Staff and Planning Commission also recommended to allow storage boxes as a minimal use by an outdoor display accessory use. There was minimal discussion among City Council. Councilmember Davidson moved to deny the amendment to the Affordable Self -Storage PUD and StorageLink Monticello PUD to allow the addition of "Storage Boxes" as an allowable Outdoor Storage Accessory Use based on findings in Resolution PC -2022-041. Councilmember Fair seconded the motion. Motion carried unanimously. Councilmember Davidson moved approval of an amendment to the Affordable Self -Storage PUD and StorageLink Monticello PUD for the addition of "Storage Boxes" as an Allowable Outdoor Display Accessory Use based on findings in Resolution 2022-94. Ordinance 784 was adopted. C. Consideration of approving a request for proposals for a Community Sign Guide at an estimated cost of $15,000 Angela Schumann gave a brief overview. The comprehensive sign guide is the first step in preparation for the addition and replacement of public signs. Staff would release an RFP outlining the scope of work which includes the preparation of design templates for individual sign types and preparation of plans and specifications for each individual sign. Councilmember Davidson moved approval. Councilmember Murdoff seconded the motion. Motion carried unanimously. 5. Adjournment: City Council Minutes: August 22, 2022 Page 5 1 6 The meeting was adjourned at 8:17 p.m. Recorder: Jennifer Approved: 91 Schreib 4-W Atte! City Council Minutes: August 22, 2022 Page 6 1 6 REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 10, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler and Sam Murdoff Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from September26, 2022 • Regular Meeting Minutes from September 26, 2022 Councilmember Gabler moved approval of both sets of minutes. Councilmember Murdoff seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements Haley Foster, Communications Coordinator, gave an update on the following: • Hydrant Flushing • Monticello Let's Chalk • Leaf Pick -Up • Halloween Events • Winter Coat Drive • Senior Center Pancake Breakfast Fundraiser • MontiArts Art Show F. Council Liaison Updates • IEDC — Councilmember Fair noted that the commission heard a presentation on the zoning amendments for Industrial Districts. City Council Minutes: October 10, 2022 Page 1 1 6 • Bertram Chain of lakes Advisory Council —Councilmember Murdoff gave a brief recap of the October 7 meeting. Wright County updated on their projects, including the campground and programs. • Planning Commission - Councilmember Gabler gave an update of the Planning Commission meeting held October 4, 2022. The meeting included zoning amendments related to Industrial Zoning Districts and The Pointes at Cedar IUP extension. G. Department Updates • Senior Center Update — Pam Loidolt, Senior Center Director, presented an annual update of the Monticello Senior Center. • Downtown Projects Update — Rachel Leonard, City Administrator, provided a brief update of the downtown projects. 2. Consent Agenda: Councilmember Gabler moved approval of the agenda excluding items E, 1, N, and V. Councilmember Murdoff seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,754,387.03. B. Consideration of approving new hires and departures for City departments. Action taken: Approved. C. Consideration of approving the sale/disposal of surplus city property for the Street Department. Action taken: Approved as presented. D. Consideration of adopting Resolution 2022-107 accepting donation from North Metro Animal Control of cat cubes. Action taken: Resolution 2022-107 was adopted. E. Consideration of adopting Resolution 2022-108 accepting donations in the amount of $42,000 for the Monticello Let's Chalk event. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. F. Consideration of adopting Resolution 2022-109 appointing additional election judges for the November 8, 2022 General Election. Action taken: Resolution 2022-109 appointing additional election judges. G. Consideration of appointing Melissa Robeck to the Monticello Planning Commission for a term to expire on December 31, 2022. Action taken: Appointment of Melissa Robeck was approved. City Council Minutes: October 10, 2022 Page 2 16 H. Consideration of adopting Ordinance 787 amending 2022 Fee Schedule by amending fee of water meter. Action taken: Ordinance amending the fee schedule was adopted. Consideration of approving a special event permit for American Legion for an outdoor event to be held October 22, 2022. Action taken: Special Event Permit was approved. J. Consideration of approving a temporary liquor license for American Legion for an event to be held October 22, 2022. Action taken: Temporary liquor license was approved. K. Consideration of approving a special event permit for Monticello Let's Chalk on October 22 & 23, 2022 allowing the closure of a portion of 3rd Street West, Walnut Street from 3rd Street to Broadway, and a portion of the Block 35 public parking lot. Action taken: Special event permit was approved. Consideration of adopting Ordinance 788 amending Monticello City Code Title XI — Business Regulations, Chapter 112 — Business Licenses and Regulations, by adding Section 112.60 regarding cannabinoid products. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. M. Consideration of approving premium pay pilot program for part-time Community Center employees. Action taken: Approved the premium pay pilot program. N. Consideration of adopting Ordinances 789 and 790 amending Chapters 90 and 94 of the City Code of Ordinances to include updated MS4 permit requirements regarding Pet Waste and Chloride Reduction. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. O. Consideration of approving a contract amendment with Hoffman Construction LLC for the extraction of materials and a Temporary Construction Agreement with OCELLO LLC. Action taken: Approved the contract amendment. P. Consideration of modifying the assessment agreement for payment of Sewer Access & Availability Charges for RRG Holdings LLC. Action taken: Approved the assessment agreement modification. Q. Consideration of authorizing the purchase of a 2023 Bobcat Toolcat UW53 from Farm -Rite Equipment for a total of $72,726.97 and authorizing trade of the 2014 Bobcat Toolcat 5600 for $32,000. Action taken: Approved the purchase. R. Consideration of authorizing the reimbursement of an additional $305.05 for lobbying efforts in Washington D.C. for the 1-94 Coalition for a total cost of $1,805.05. Action taken: Approved. City Council Minutes: October 10, 2022 Page 3 1 6 S. Consideration of approving a temporary charitable gambling permit for a raffle to be conducted by the Monticello Chamber of Commerce for their annual banquet on December 2, 2022. Action taken: Approved the charitable gambling permit. T. Consideration of adopting Resolution 2022-110 approving the issuance of a lawful off-site gambling permit to Monticello Lions club. Action taken: Adopted Resolution 2022-110 for off-site gambling permit for Monticello Lions Club. U. Consideration of adopting Resolution 2022-111 approving an application for a Gambling Premises Permit to conduct gambling The Liquor Lounge located at 124 West Broadway, Monticello. Applicant: USS Dorchester VFW Post 8731. Action taken: Adopted Resolution 2022-111 for gambling premises permit for VFW Post 8731. V. Consideration of authorizing the purchase of a 2023 Caterpillar GP30N5 Forklift from Wiese Forklifts for a total of $42,756 and declaring the Clark CMP 25 Forklift as surplus. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the Consent Agenda for discussion E. Consideration of adopting Resolution 2022-108 accepting donations in the amount of $42,000 for the Monticello Let's Chalk event Mayor Hilgart removed this item to recognize the donors who contributed to the event and gave a brief overview of the event activities. Haley Foster displayed photos of examples of the art that will be displayed. Councilmember Murdoff moved to adopt Resolution 2022-108 accepting the donations for Let's Chalk. Mayor Hilgart seconded the motion. Motion carried unanimously. L. Consideration of adopting Ordinance 788 amending Monticello City Code Title XI — Business Regulations, Chapter 112 — Business Licenses and Regulations, by adding Section 112.60 regarding cannabinoid products Councilmember Murdoff removed the item to discuss Section D — exemptions — part of the ordinance. He is concerned that the wording "non -intoxicating" cannabinoids. His concern is if this wording is included in the ordinance, a tobacco license would not be required. This is because of the way the definitions are worded in State Statute. There was some discussion among Council and staff. There was disagreement and confusion regarding the language. City Council Minutes: October 10, 2022 Page 4 1 6 Angela Schumann, Community Development Director, responded that the ordinance was drafted by the City Attorney, therefore, staff will discuss with him and make any necessary changes, if needed. Councilmember Gabler moved to table this item. Councilmember Fair seconded the motion. Motion carried unanimously. N. Consideration of adopting Ordinance 789 and 790 amending Chapters 90 and 94 of the City Code of Ordinances to include updated MS4 permit requirements regarding Pet Waste and Chloride Reduction Councilmember Murdoff removed the item and questioned how the number of animal litter piles was determined. Jennifer Schreiber, City Clerk, noted that this number was determined to address nuisances. Rachel Leonard added that along with nuisances, it is an educational piece on runoff and the impacts on the storm sewer system. Councilmember Gabler moved to adopt Ordinances 789 and 790 of the City Code of Ordinances. Councilmember Fair seconded the motion. motion carried unanimously. V. Consideration of authorizing the purchase of a 2023 Caterpillar GP30N5 Forklift from Wiese Forklifts for a total of $42,756 and declaring the Clark CMP 25 Forklift as surplus Councilmember Murdoff removed the item and questioned whether staff had an offer to buy the demo unit that was being used. Matt Leonard, City Engineer/Public Works Director, responded that the unit was no longer available. He questioned why City wouldn't buy a demo with low mileage at half the cost? Mr. Leonard responded that, although it may save money, they are interested in having the warranty with the new unit. Mayor Hilgart added that getting parts for maintenance is difficult, therefore buying used may not always be the best choice. Councilmember Murdoff moved approval of purchase of a 2023 Caterpillar GP30N5 Forklift form Wiese Forklifts. Councilmember Fair seconded the motion. Motion carried unanimously. 3. Additional Items: Councilmember Davidson announced that he is moving out of town and, therefore, is stepping down as a councilmember. Due to Councilmember Davidson's vacant seat, there was discussion about filling out his terms on BCOL and EDA. Councilmember Fair volunteered to serve on these board until City Council Minutes: October 10, 2022 Page 5 1 6 December 31, 2022. Councilmember Gabler noted she would be an alternate to serve on the EDA. 5. Adjournment: The meeting was adjourned at 7:33 p.m. Recorder: Jennifer Schreibe Approved: n Attest, City Administrator City Council Minutes: October 10, 2022 Page 6 1 6 Ordinance No. 783 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN INTERIM ORDINANCE PROHIBITING THE MANUFACTURING AND DISTRIBUTION OF PRODUCTS CONTAINING THC NOW, THEREFORE, the City Council of the City of Monticello does ordain: SECTION 1. BACKGROUND. 1. By enacting 2022 Session Law Chapter 98, Article 13, the Minnesota Legislature amended Minn. Stat. § 151.72 and permitted the sale of edible and nonedible cannabinoid products that contain no more than 0.3% and more than 0.0% of Tetrahydrocannabinol, commonly known as THC ("Products Containing THC'). 2. The new law does enact some requirements for labeling and testing, but the law provides no parameters regulating production, compliance checks, or sales of Products Containing THC. The new law does not prohibit local regulation. 3. Pursuant to Minn. Stat. § 462.355, subd. 4, the City is authorized to enact by ordinance a moratorium to regulate, restrict or prohibit any use within the jurisdiction to protect the public health, safety, and welfare. Specifically, the City is authorized to enact a moratorium ordinance to allow it to undertake a study to determine whether to adopt any regulations or restrictions, including siting and location of uses, sales, testing, manufacturing and distribution of Products Containing THC. 4. Pursuant to its general police powers, including but not limited to, Minn. Stat. § 421.221, subd. 32, the City may enact and enforce regulations or restrictions on Products Containing THC within the City to protect the public safety, health, and welfare, including restrictions and a moratorium on the land use location of sales, testing, manufacturing, and distribution, during the pendency of a study to determine the need for police power regulations, including but not necessarily limited to licensing and permitting. SECTION 2. FINDINGS. 1. The City Council finds there is a need to study Products Containing THC and uses and businesses related thereto, in order to assess the necessity for and efficacy of regulation and restrictions relating to the manufacturing and distribution of Products Containing THC, including through licensing or zoning ordinances, in order to protect the public health, safety, and welfare of its residents. 2. The study will allow the City Council to determine the appropriate changes, if any, that it should make to City ordinances. 2228490 3. The City Council, therefore, finds that there is a need to adopt a City-wide moratorium of the manufacturing and distribution of Products Containing THC within the City while City staff studies the issue. SECTION 3. MORATORIUM. 1. No individual, establishment, organization, or business may manufacture, or distribute Products Containing THC for twelve (12) months from the effective date of this ordinance. 2. The City shall not issue any license or permit related to manufacturing or distribution of Products Containing THC for twelve (12) months from the effective date of this ordinance. No license or permit application, of any kind, by any individual, establishment, organization, or businesses involved in the proposed manufacturing, or distribution of Products Containing THC within the City of Monticello shall be accepted or considered for twelve (12) months from the effective date of this ordinance. 3. Planning or zoning applications related to Products Containing THC or applications from individuals, establishments, organizations, or businesses involved in the proposed manufacturing or distribution of Products Containing THC within the City of Monticello shall not be accepted or considered for twelve (12) months from the effective date of this ordinance. 4. This moratorium does not apply to the selling, testing, manufacturing, or distributing of Products Containing THC related to the Medical Cannabis Program as administered by the Minnesota Department of Health, provided that such activity is done in accordance with the regulations and laws of Minnesota regarding Medical Cannabis. SECTION 4. STUDY. The City Council directs City staff to study the need for local regulation regarding the manufacturing or distribution of Products Containing THC within the City of Monticello. Staff must also study the need for creating or amending zoning ordinances, licensing ordinances, or any other ordinances to protect the citizens of Monticello from any potential negative impacts of Products Containing THC. Upon completion of the study, the City Council, together with such commission as the City Council deems appropriate or, as may be required by law, will consider the advisability of adopting new ordinances or amending its current ordinances. SECTION 5. ENFORCEMENT. The City may enforce this Ordinance by mandamus, injunctive relief, or other appropriate civil remedy in any court of competent jurisdiction. The City Council hereby authorizes the City Administrator, in consultation with the City Attorney, to initiate any legal action deemed necessary to secure compliance with this Ordinance. A violation of this Ordinance is also subject to the City's general penalty in City Code § 10.99. SECTION 6. TERM. Unless earlier rescinded by the City Council, the moratorium established under this Ordinance shall remain in effect until twelve (12) months from its effective date, at which point, it will automatically expire. 2228490 SECTION 7. EFFECTIVE DATE. This Ordinance is in full force and effect from August 22, 2022 after passage by the City Council. ADOPTED by the Monticello City Council 22nd day of August, 2022. G Lloyd Hilgart, `MayoriZ Date: ATTEST SUhreib&f, City Clerk ate: Ayes: Davidson, Fair, Gabler, Hilgart, and Murdoff Nays: None 2228490 CQ Doc. No. A1492211 OFFICE OF THE COUNTY RECORDER WRIGHT COUNTY, MINNESOTA Certified Filed and/or Recorded on December 02, 2021 3:36 PM Fee: $0 Tanya West, County Recorder Amendment to the Wright County Code of Ordinances The attached amendments to the Wright County Code of Ordinances were adopted by the Wright County Board of Commissioners at a meeting held on November 30, 2021. This document amends the original Code of Ordinances filed on the 19`h day of August, 2016 in the Office of the Wright County Recorder, filed as Document No. 1322525, ATTEST: 4�' 1W Lee Kelly, Wright County Administrator l! /�o/4'01' Date DRAFTED BY AND RETURN TO: Elizabeth Clow, Office Manager Wright County Administration 102 nd ST. NW, Rm 235 Buffalo MN 55313 0� ORDINANCE AMENDMENT #21-4 Christine Husom District i %) x DALEIDEN x WETTER BOARD OF WRIGHT COUNTY B Darek vetsch District 2 Z Mark Daleiden District 3 = m COMMISSIONERS Mary Wetter District 4 Michael Koczmarek District 5 6� y� DATE ADOPTED: 786e November 30, 2021 Motion by Commissioner Vetsch Roll Call Vote: ORDINANCE AMENDMENT #21-4 Page 1 of 1 Article I - Amendment to Chapter 110 Tobacco Regulations (see attached) Seconded by Commissioner Wetter STATE OF MINNESOTA) County of Wright ) , I, Lee Kelly, duly appoi�nl alit gtali#idministrator of the County of Wright, State of Minnesota, do hereby certify that I have compared the foregoing Cbliy of`khis teso}utian avitli the original minutes of the proceedings of the Board of County Commissioners, Wright County, Minnesota,,ar tl ir'ioii.h' Id'o�Jay of November, 2021, now on file in my office, and have found the same to be a true and correct copy thereof; `- - Witness my hand and 0111icial seal,afIR"U' falb;'lti imn iota, this 30th day of November, 2021. i Lee Kelly, County YES ABSENT NO ABSTAIN HUSOM X _ VETSCH x DALEIDEN x WETTER x KACZMAREK X STATE OF MINNESOTA) County of Wright ) , I, Lee Kelly, duly appoi�nl alit gtali#idministrator of the County of Wright, State of Minnesota, do hereby certify that I have compared the foregoing Cbliy of`khis teso}utian avitli the original minutes of the proceedings of the Board of County Commissioners, Wright County, Minnesota,,ar tl ir'ioii.h' Id'o�Jay of November, 2021, now on file in my office, and have found the same to be a true and correct copy thereof; `- - Witness my hand and 0111icial seal,afIR"U' falb;'lti imn iota, this 30th day of November, 2021. i Lee Kelly, County ORDINANCE AMENDMENT NUMBER 21-4 THE COUNTY BOARD OF WRIGHT COUNTY HEREBY ORDAINS: Article I — Amendment to Chapter 110 Tobacco Regulations Sec. 1. § 110.003 DEFINITIONS AND INTERPRETATIONS: Amend § 110.003 (B): (B) ELECTRONIC DELIVERY DEVICE. GgtiRe s hholia Er aR y ether s bstaAGe irate being marketed and sold 60'ely fGF that appFeved pwpese. Electronic delivery device means any product containing or delivering nicotine lobelia or any other substance, whether natural or synthetic, intended for human consumption through inhalation of aerosol or vapor from the product. Electronic delivery device includes but is not limited to devices manufactured, marketed, or sold as electronic cigarettes, electronic cigars, electronic pipe, vape pens, modes, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of a product, whether or not marketed or sold separately. Electronic delivery device excludes drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act. that are authorized for sale by the United States Food and Drua Administration. Sec. 2. § 110.003 DEFINITIONS AND INTERPRETATIONS: Amend § 110.003 (L): MTRWAI ZT-l"OATAiv,wimmy.m". 1,10.110, M- States Food and Drug AdmiRistration fGF sale as a tebaGGE) GeSsation produGt, as a Tobacco or tobacco products means cigarettes and any product containing, made or derived from tobacco or nicotine whether natural orsynthetic, that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product including but not limited to blunts; cigars; cheroots; stogies; perique; -granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco; snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos: shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes any drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act that are authorized for sale by the United States Food and Dru Administration. Sec. 3. § 110.003 DEFINITIONS AND INTERPRETATIONS: Amend § 110.003 (M): (M) TOBACCO -RELATED DEVICES. Any tobacco product as well as pipe, electronic delivery device rolling papers or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing, er smoking, or inhalation of aerosol or vapor of tobacco or tobacco product. Tobacco -related devices include comoonents of tobacco -related devices which may be marketed or sold separately. Sec. 4. § 110.003 DEFINITIONS AND INTERPRETATIONS: After § 110.003 (M) insert: M1) TOBACCO PRODUCTS SHOP. Tobacco Products Shop means a retail establishment with an entrance door opening directly to the outside, or into a common building area, that derives at least twenty-five (25) percent of its gross revenue from the sale of tobacco products, tobacco related devices, loose tobacco, plants, or herbs and cigars cigarettes, pipes, and other smoking devices for burning tobacco and related smoking accessories. "Tobacco products shop" does not include a tobacco department or section of any individual business establishment with any type of food restaurant, or on -sale liquor license provided the sale of tobacco or tobacco products does not exceed twenty-five (25) percent of gross revenue. Sec. 5. § 110.003 DEFINITIONS AND INTERPRETATIONS: Amend § 110.003 (0): (0) YOUTH -ORIENTED FACILITY. Any facility with residents, customers, visitors, or inhabitants of which 25% or more are regularly under the age of 21 or that primarily sells, rents, or offers services or products that are consumed or used primarily by persons under the age of 21. Y-OUTH_ORMENrcn FAC&ITYinnlu dos but is not limitoil +„ GGheels, r+l. ygr-e ends FeGFeati9R G9Rtors and par Us YOUTH -ORIENTED FACILITY includes, but is not limited to childcare providers and facilities, schools. playgrounds, recreation centers, and parks. Sec. 6. § 110.007 RESPONSIBILITY: Amend § 110.007: (A) All licensees under this chapter shall be responsible for the actions of their employees in regard to the sale of tobacco, tobacco products, tobacco -related devices and electronic delivery devices on the licensed premises, and the sale of such an item by an employee shall be considered a sale by the license holder. (B) All licensees are responsible for ensuring proper training of employees. Upon request the local public health authority may rovide training resources. (C) All licensees are responsible foraying any administrative penalties imposed upon them through the action of any employee and are prohibited from making any employee reimburse or pay any administrative penalty imposed whether directly or through payroll deduction. (D) Nothing in this section shall be construed as prohibiting the county from also subjecting the clerk to whatever penalties are appropriate under this chapter, state or federal law, or other applicable law or regulation. Sec. 7. 3 § 110.008 COMPLIANCE CHECKS AND INSPECTIONS: Amend § 110.008: (A) All licensed premises shall be open to inspection by an authorized county official during regular business hours. From time to time, but at least once per year, the county shall conduct compliance checks that involve the participation of persons over the age of 18 years but less than 21 years. the The county she44 may conduct educational compliance checks by engaging, with the written consent of their parents or guardians, Minor minors over the age of 15 years, but less than 18 years, to enter the licensed premise to attempt to purchase tobacco, tobacco products, tobacco -related devices and electronic delivery devices. MineFs Persons used for the purpose of compliance checks shall be trained and supervised by designated county personnel. Miners Persons used for compliance checks shall not be guilty of the unlawful purchase or attempted purchase, nor the unlawful possession of tobacco, tobacco products, tobacco -related devices and electronic delivery devices when such items are obtained or attempted to be obtained as part of the compliance check. No Minerserp sons used in compliance checks shall attempt to use a false identification misrepresenting the Miner's person's age, and all Miner s persons lawfully engaged in a compliance check shall answer all questions about the Miner's person's age asked by the licensee or their employee and shall produce any identification, if any exists, for which he -or -she -is they are asked. T -14a so per-seRs betNeen the ages of 18 to 20 year -6s. Sec. 8. § 110.026 APPLICATION. Delete everything in § 110.026 and insert the following: (A) An application for a license to sell tobacco, tobacco products, tobacco -related devices and electronic delivery devices shall be made on a form provided by the count Finance Department and shall contain the following: (1) The full name of the applicant, thea licant's business addresses and telephone numbers the name of the business for which the license is sought, whether the license is for a tobacco products shop, and the location for which the license is sought; and (2) The applicant on a new license shall state the oercentage of estimated gross revenue to be derived from the sale of tobacco and tobacco related products on their application; and 4 (3) The applicant for a renewal license shall state the actual percentage of gross revenue from the sale of tobacco and tobacco related products on their application; and (4) As part of any application, the Finance Director may require an original signed letter from a Certified Public Accountant stating the percentage of gross revenue derived from the sale of tobacco and tobacco related products prior to issuing a license to a person or business located within 1,000 feet of a youth - oriented facility or from any applicant suspected of being a Tobacco Products Shop. Any letter from a Certified Public Accountant must be based upon an actual review of the financial records for the licensee from the 12 months prior to making application and shall state the dates and sources of the financial records reviewed: and (5) Retail sales of tobacco at more than one location, even upon the same real property or under common ownership, shall require multiple licenses: and (6) Any retail establishment that is located within 1,000 feet of a youth -oriented facility must provide financial records documenting its annual sales upon request by the county or as required in section 110.035: and (7) Any additional information the Finance Director deems necessary. B Upon receipt of a completed application and payment of a fee pursuant to § 110.034 of this chapter, the Finance Director shall forward the application to the County Board of Commissioners for action at its next regularly scheduled Board meeting. If the Finance Director shall determine that an application is incomplete, the application shall be returned with notice of the information necessary to make the application complete. Sec. 9. § 110.027 ACTION Amend § 110.027: (A) The County Board of Commissioners may either approve or deny the license, or it may delay action for such reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. (B) (1) If the County Board of Commissioners shall approve the license, the Gounty Finance Director shall issue the license to the applicant. (2) If the County Board of Commissioners denies the license, the notice of the denial shall be given to the applicant along with notice of the applicant's right to appeal the decision. Sec. 10. § 110.032 DISPLAY: Amend § 110.032: (A) All licenses shall be posted and displayed in plain view of the general public on the licensed premises. (B) Signage. Notice of the legal sales ace, ace verification requirement, and possible penalties for underage sales must be posted prominently and in plain view at all times at each location where licensed products are offered for sale. The required signage, which may be provided to the licensee by Wright County Health and Human Services upon request, must be posted in a manner that is clearly visible to anyone who is or is considering making a purchase. Sec. 11. § 110.035 BASIS FOR DENIAL OF LICENSE. Amend § 110.035: (A) The following shall be grounds for denying the issuance or renewal of a license under this chapter; however, except as may otherwise be provided by law, the existence of any particular ground for denial does not mean that the county must deny the license. If a license is mistakenly issued or renewed to a person, it may be revoked upon the discovery that the person was ineligible for the license under this section. (B) Grounds for denial are: (1) The applicant is under the age of 21 years; (2) The applicant has been convicted within the past five years of any violation of a federal, state or local law, ordinance provision or other regulation relating to tobacco, tobacco products, tobacco -related devices and electronic delivery devices; T (3) The applicant has had a license to sell tobacco, tobacco products, tobacco - related devices and electronic delivery devices revoked within the preceding 12 months of the date of application; (4) The applicant fails to provide any information required on the application or provides false or misleading information; (5) The applicant is prohibited by federal, state or other local law, ordinance or other regulation from holding such a license; (6) The applicant has failed to pay on a timely basis any administrative fine levied by the county under § 110.999 of this chapter; or ... FestriGtOOR does not apply tG aR exiStiRg I'GeRse holder whe has beeR "Gensed te sell InGensed pFedUGtS OR the same IOGatioR f4gr at least ene year befere the date thiS SeGtOOR war, enaGted into law-; (7) Youth Oriented (a) No license shall be issued to a Tobacco Products Shop that t is located within 1,000 feet of a youth -oriented facilitZ (b) No license shall be issued to a business within 1,000 feet of a youth - oriented facility unless the business has been in operation for at least two years and provides financial reports for the prior two years which itemize the nature of the business the products sold by the business. A business seeking a renewal under this provision shall provide the most recent financial records for the business from the prior year. (c) No license shall be issued in the event an applicant fails to provide the Finance Director with a letter from a Certified Public Accountant as provided in X110.026. (d) The restriction contained paragraph (a)_and (b) of this section do not apply to an individual business establishment with any type of food, restaurant fuels distributor, or on -sale li uor license which has a tobacco section or department provided the sales of tobacco and tobacco related products does not exceed 25% of gross revenue or any businesses with an existing license holder who has been licensed to sell licensed products in the same location since October 1 2018. 7 (e) Calculating the 1,000 -foot distance from ayouth-oriented facility as provided in this section shall be measured by the shortest line from the property lot line of the space to be occupied by the proposed licensee to the nearest property lot line of a youth -oriented facility_. Sec. 12. § 110.051 ILLEGAL SALES: Amend § 110.051: § 110.051 ILLEGAL SALES AND OCCUPANCY: (A) It shall be a violation of this chapter for any person to sell or otherwise provide any tobacco, tobacco products, tobacco -related device and electronic delivery device to any person under the age of 21. (B) No operator or employee of a tobacco products shop shall allow,permit or suffer any person younger than twenty-one (21) years of age, to enter or be present upon the licensed premises. It shall be the duty of the operator and operator's employees to identify and ascertain the age of any such person and to refuse admittance to any person not of age. Sec. 13. § 110.052 ILLEGAL POSSESSION. It shall be a violation of this chapter for any MORGr person under the age of 21 to have in his or her possession any tobacco, tobacco products, tobacco -related devices and electronic delivery device. This section shall not apply to mono persons under the a e of 21 lawfully involved in a compliance check. Sec. 14 § 110.053 ILLEGAL USE. It shall be a violation of this chapter for any mines person under the age of 21 to smoke, chew, sniff or otherwise use any tobacco, tobacco products, tobacco -related device and electronic delivery device. Sec. 15 § 110.054 ILLEGAL PROCUREMENT. It shall be a violation of this chapter for any ewer erson under thea a of 21 to purchase or attempt to purchase or otherwise obtain any tobacco, tobacco products, tobacco -related device and electronic delivery device, and it shall be a violation of this chapter for any person to purchase or otherwise obtain such items on behalf of a person under the age of 21. It shall further be a violation for any person to coerce or attempt to coerce a person under the age of 21 to illegally purchase or otherwise obtain for use any tobacco, tobacco products, tobacco -related device and electronic delivery device. This section shall not apply to persons under the age of 21 lawfully involved in a compliance check. Sec. 16 § 110.999 PENALTY: Amend § 110.999: (A) Licensees. Any licensee found to have violated this chapter, or whose employees shall have violated this chapter, shall be charged an administrative fine of not less than 04VV )4VV for a first violation of this chaptlei , i IUL IV,-)bU iai i 800 for a second offense at the same licensed premises within a'^ -month period 36 -month period; and not less than $1,900 $1.600 for a third ^r s bseq u^^+ offense at the same location within a'^ -„^^^t” 36 -month period. In addition, with a fourth or subsequent offense within a 36 -month period, the Finance Director shall the li^ense call be suspended the license for not less than 30 days and shall charge the licensee an administrative fine of not less than $2.000. Any violation of federal, state or local tobacco control laws or regulations may also subject the licensee to suspension or revocation of their tobacco license. (B) Other individuals. Other individuals, other than minors regulated by division (C) below, found to be in violation of this chapter shaf4 may be charged an administrative foo of not less than $7-5 fine not to exceed $100 for a first violation of this chapter and not less than $200 not to exceed $250 for a second offense within a 24-Y„^n+h neried 36 -month period. (C) Minors. Minors found in unlawful possession of, or who unlawfully purchase or attempt to purchase tobacco, tobacco products, tobacco -related devices or electronic delivery devices may be charged an administrative fine of at least $65 or shall be required to attend a tobacco -related education class, diversion program, community service, or another penalty that the county determines to be appropriate. The cost of such program shall be the responsibility of the minor attending the program. (D) Payment of fines. Any administrative fines levied by the county pursuant to this section shall be paid within 30 days of the date of mailing for the citation or the hearing findings issued under §§ 110.070 through 110.074 of this chapter. (E) Persons under the age of 29.. Persons under the age of 21 who use false identification to purchase or attempt to purchase licensed products may only be subject Z to non -criminal, non -monetary civil penalties such as tobacco -related education classes, diversion programs, community services, or another penalty that the county determines to be appropriate. (F) Continuing violation. Each violation, and every day in which a violation occurs or continues, shall constitute a separate offense. (G) Statutory penalties. If the administrative penalty authorized to be imposed by Minn. Stat. § 461.12 as it may be amended from time to time, differ from that established in this section, then the higher penalty will prevail. (H) Unlawful Administrative Penalty Reimbursement. It shall be unlawful for any licensee to make an employee reimburse or pay any administrative fine imposed under subsection L1 herein whether directly or through payroll deduction. Any licensee found to have violated this provision shall be subject to misdemeanor prosecution and an administrative fine. Nothing in this section shall prevent an employee from seeking reimbursement or a civil action for the unlawful withholding of wages or compensation under the laws of the State of Minnesota. I Misdemeanor. Nothing in this section shall prohibit the county from seeking prosecution as a misdemeanor for any violation of this chapter. Effective Date: ments shall be effective on January 1, 2022. ,vaieioen Wright County Board of Commissioners ATT ST: 4� . - Lee Kelly Wright County Administrator 10 LALEAGUE C MINNESOTA CITIES Cities and Regulation of Edible Cannabinoid Products Published: July 15, 2022 A new law was enacted at the end of the 2022 legislative session that allows certain edible and beverage products infused with tetrahydrocannabinol (THC) to be sold. Since the enactment of the law, the League of Minnesota Cities has been researching and collecting information from state agencies and stakeholders to answer questions pertaining to local regulatory authority, law enforcement, taxing, and employment. The following frequently asked questions (FAQ) aim to provide information to cities on the new law to assist local governments in making decisions related to the law. The League will continually update the information below as necessary. (Updated July 28, 2022) Get answers to FAQs regarding the new law allowing certain edible and beverage products containing THC extracted from hemp to be sold. General information Q1. What does the new law do? Q2. Under the new law where are edible cannabinoids allowed to be sold? (Updated July 20, 2022) Q3. Could my city's municipal liquor store sell the edible cannabinoid products? (Updated July 20, 2022) _Q . What regulations are in place for packaging for edible cannabinoids? Q5. Are these products legal under federal regulations? (Updated July 22, 2022) Q6. Where do the edible cannabinoid products come from? Q7. How are the new products taxed? Enforcement and public safety Q8. How is the new law enforced? (Updated July 28, 2022) Q9. What arepenalties for someone who violates? Q10. How do our officers determine if a driver is under the influence of these new products? Q11. Could cities prohibit the sale of edible cannabinoids entirely? (Updated July 19, 2022) Q12. Is our city required to adopt regulations under the new law? City Licensing Q13. What authority do cities have regarding licensing the sale of edible cannabinoids? Q14. What types of restrictions should we consider in regulating cannabinoids? (Updated July 19, 2022) Q15. Can a city add edible cannabinoidproducts to its existing tobacco licensing- ram? Q16. If our city licenses edible cannabinoid products, how much can we charge as a license fee? Zoning Q17.What authority do cities have regarding zoning for where the products could be sold? (Updated July 19, 2022) Q18. Could cities adopt a moratorium prohibiting the sale, manufacturing or, distribution of cannabinoids so it can study the issue? City employment and personnel issues Q19. Does the new Minnesota legal cannabinoid law change anything about how we do drug testing for CDL holders? (Updated July 22, 2022) Q20. Does the new law change anything related to employees who carry a firearm? (Updated July 22, 2022) Q21. Are there now "acceptable" limits of cannabinoids for non -CDL employees for purposes of drug testing at work (i.e., those we test under state drug and alcohol testing law)? Q22. Can we still prohibit employees from being under the influence of cannabinoids while at work? Does the League have a model-_ olicy with updated language? Q23. Can employees be in possession of edibles or other cannabinoid products while at work? Q24. Do we need to change anything in our collective bargaining agreement with regard to discipline of employees who use cannabinoid products? -25. Can employees use cannabinoid products off-duty? Q26. How does this impact the requirements of the Drug -Free Workplace Act? Q27. Should my city still continue to include marijuana as apre-em ployment panel screen for my Non -DOT employees? (Updated July 19, 2022) General information Q1. What does the new law do? Al. It is now legal to sell certain edibles and beverages infused with tetrahydrocannabinol (THC), the cannabis ingredient extracted from hemp. The new law was passed by the Legislature as part of Chapter 98. Article 13 makes several changes to Minnesota Statutes, section 151.72 regarding the sale of certain cannabinoid (CBD) products. The changes took effect on July 1. The new law amends the scope of sale of any product that contains cannabinoids extracted from hemp and that is an edible cannabinoid product or is intended for human or animal consumption. Previous law authorized a product containing nonintoxicating cannabinoids to be sold, but the authority to sell edible CBD products was unclear. The new law expands the authority to include nonintoxicating cannabinoids, including edible cannabinoid products, provided they do not contain more than 0.3% of any THC. An edible cannabinoid product also cannot exceed more than five milligrams of any THC in a single serving, or more than a total of 50 milligrams of any THC per package. Q2. Under the law, where are edible cannabinoids allowed to be sold? A2. The new law does not limit where edible cannabinoids products may be sold. However, certain businesses by their nature maybe be limited on their ability to sell the products. Liquor stores, for example, are limited to selling specific items set by Minnesota Statute, section 340A.412, subd. 14. The Alcohol and Gambling Enforcement Division (AGE) of the Minnesota Department of Public Safety has advised the League of Minnesota Cities that products containing CBD, hemp, or THC are not allowed for sale at an exclusive liquor store. In addition, AGE has informed LMC that a liquor store's ability to sell food pursuant to Minnesota Statute,. section 340A.412, subd. 14 (b)., does not include edible cannabinoid products. Q3. Could my city's municipal liquor store sell the edible cannabinoid products? A3. Liquor stores are limited to selling specific items set by Minnesota Statute, section 340A.412, subd. 14. The Alcohol and Gambling Enforcement Division (AGE) of the Minnesota Department of Public Safety has advised the League of Minnesota Cities that products containing CBD, hemp, or THC are not allowed for sale at an exclusive liquor store. AGE has advised LMC that CBD, hemp, or THC infused beverages are not intended to be mixed with alcoholic beverages and are not considered soft drinks. In addition, AGE has informed LMC that a liquor store's ability to sell food pursuant to Minnesota Statute, section 340A.412, subd. 14 .(b)., does not include edible cannabinoid products. Due to this guidance, LMC recommends cities refrain from selling such products at their municipal liquor stores. Q4. What regulations are in place for packaging for edible cannabinoids? A4. Along with testing and labeling requirements, an edible cannabinoid must meet several requirements, including that it: • Not bear the likeness or contain cartoon -like characteristics. • Not be modeled after a brand of products primarily consumed or marketed to children. • Not be made by applying an extracted or concentrated hemp -derived cannabinoid to a commercially available candy or snack food item. • May not contain an ingredient, other than a hemp -derived cannabinoid, that is not approved by the federal Food and Drug Administration. • May not be packaged in a way that resembles any commercially available food product. • Must not be packaged in a container that could reasonably mislead any person to believe that it contains anything other than an edible cannabinoid product. Q5. Are these products legal under federal regulations? A5. The 2018 Farm Bill made several changes to federal law related to hemp. Under the law, hemp was removed from the controlled substance act, including derivates, extracts, and cannabinoids, provided those substances contained less than 0.3% THC concentration. If a product contains more than 0.3% THC it is considered marijuana and not hemp. Pursuant to the Farm Bill, Minnesota has legalized the production of hemp through its industrial hemp program. Although hemp extracts that meet the mandated THC level are no longer controlled substances, the Farm Bill did not alter the authority of other federal agencies, including the Food and Drug Administration (FDA) from regulating hemp and hemp byproducts. Under current FDA regulations, CBD or THC products cannot be sold as a dietary supplement and cannot be added to food for humans or animals. Q6. Where do the edible cannabinoid products come f rom? A6. Under current law, these products can be manufactured in Minnesota but also imported from other states. Growing hemp in Minnesota is governed by the Department of Agriculture, though the MDA Hemp Program does not regulate cannabis extracts, development and manufacturing of cannabis extracts, or the retail and marketing of cannabinoid products. Cities may want to consider zoning implications for manufacturing and production of cannabinoid products. Q7. How are the new products taxed? A7. It is the understanding of LMC that edible cannabinoid products legalized under the new law are subject to Minnesota sales tax. LMC is waiting for more guidance from the Minnesota Department of Revenue to determine if any exemptions apply. The new law does not authorize cities to tax the products in their communities, however LMC is waiting on more information as to whether the products would be subject to a local food and beverage tax. Return to top of page Enforcement and public safety Q8. How is the new law enforced? A8. The Minnesota Board of Pharmacy has regulatory authority over drug products that are implicitly or explicitly intended for human or animal consumption. This includes products regulated in the new law. If a product does not meet all the requirements of the new law, the product may be considered misbranded or adulterated. The sale of a misbranded or adulterated product is a misdemeanor -level crime which is to be prosecuted by the county_ attorney_ where the offense took place. Questions regarding whether a specific product deviates from the requirements of the new law should be forwarded to the Minnesota Board of Pharmacy_. The Board of Pharmacy has provided a form to file complaints against licensed or unlicensed cannabis businesses and an inspection checklist to assist law enforcement. In addition, the new law limits the sale of CBD and THC products to persons over the age of 21. The sale of CBD and THC products to a person under the age of 21 is a misdemeanor -level crime which is to be prosecuted by the county attorney_ where the offense took place. Cities will need to work with local law enforcement and the county attorney to determine how to enforce this requirement. If cities desire to further regulate CBD and THC products within their jurisdiction, they will need to work with their city attorney to adopt local regulations. The League is working with the Minnesota Chiefs of Police Association and Minnesota Sheriff's Association to understand potential implications for law enforcement and identify additional questions pertaining to the enforcement of these new products along with employment related questions for law enforcement. Q9. What are penalties for someone who violates? A9. A violation of the new law is a misdemeanor. In most cases, the county attorney_ is charged with prosecuting these violations. Q10. How do our officers determine if a driver is under the influence of these new products? A10. The new law does not change the current rules relating to driving under the influence of a cannabinoid. Officers should use the same process to determine sobriety as they have used if they suspected a driver was under the influence of marijuana. Q11. Could cities prohibit the sale of edible cannabinoids entirely? All. In most states that have adopted adult use cannabis legislation, local governments are given the option to either opt -in or opt -out of cannabis in their communities. This framework helps to maintain local control of the cannabis issue. The new Minnesota law does not provide such an option. Therefore, the new law makes the new cannabinoid products legal in every city throughout the state. Without a clear opt -out option, the question as to whether a city could completely prohibit the sale of edible cannabinoids is an open question. One potential approach would be to follow the Minnesota House Research's suggestion to LMC that it may be possible for a city to classify cannabis edibles containing THC as an intoxicating cannabinoid and therefore would not be allowed under the new law. Arguments have also been made that a city may be able to prohibit the sale of edible cannabinoids products under its authority to provide for the health safety and welfare of its community. If a city were to attempt to prohibit edible cannabinoids under this authority, it would need to work with its city attorney to develop findings that clearly show the dangers of edible cannabinoids products and the need to prohibit the products. Cities may want to look at communities that have banned the sale of flavored tobacco products as a model for such prohibitions. Q12. Is our city required to adopt regulations under the new law? Al2. The new law does not require cities to take action in regulating the new products. If a city chooses not to adopt additional regulations, the sale and production of these new products will be governed by the city's existing zoning and other regulations. In addition, the new law gives local law enforcement power to enforce violations as a misdemeanor. Return to top of page City licensing Q13. What authority do cities have regarding licensing the sale of edible cannabinoids? A13. A city's authority to license comes from either a specific grant of authority from the Legislature or from its authority to provide for its general health, safety, and welfare. When a city official proposes local licensing of any activity or occupation, a city first must determine whether the state already licenses that activity and, if so, whether the law forbids or allows a local license. Q14. What types of restrictions should we consider in regulating cannabinoids? A14. If a city decides to regulate edible cannabinoids or other cannabinoid products, the types of regulations can vary from city to city. Some items a city may consider when drafting these regulations include: • What areas of the city edible cannabinoids may be sold or manufactured or distributed. • What business should be allowed to sell edible cannabinoids. • Age of person selling the product. • Location of products within retail establishment. • Pop-up sales. • Transient merchants. • Vending machines. • Distance from other uses (schools, parks, residential, etc.). • Distance between retailers. • Delivery services. • Online sales. • Limit number of establishments within the city. • Age verification. • Hours. • Background checks. Q15. Can a city add edible cannabinoid products to its existing tobacco licensing program? A15. The requirements and legal authority for tobacco products are unique to those products. While some aspects of tobacco regulations may be used when regulating edible cannabinoid products, the products and the authority to regulate them are quite different. If a city chooses to license edible cannabinoid sellers, it would be best to do so separately from tobacco regulations or be sure to carefully draft new language in an existing ordinance that follows the unique requirements of the new law. Q16. If our city licenses edible cannabinoid products, how much can we charge as a license fee? A16. When setting fees, cities should consider a number of things. First, cities should not view municipal licensing as a significant source of revenue. License fees must approximate the direct and indirect costs associated with issuing the license and policing the licensed activities. License fees that significantly exceed these costs are considered unauthorized taxes. This means a license fee may not be so high as to be prohibitive or produce any substantial revenue beyond the actual cost to issue the license and to supervise, inspect, and regulate the licensed business. Return to top of page Zoning Q17.What authority do cities have regarding zoning for where the products could be sold? A17. Nothing in the new law limits a city's zoning authority related to CBD and THC products. No Minnesota court has interpreted the limits on zoning authority in this context, but at least one court in another state has ruled that a state law related to cannabis did "not nullify a municipality's inherent authority to regulate land use under [state] law so long as the municipality does not prohibit or penalize all medical marijuana cultivation ... and so long as the municipality does not impose regulations that are unreasonable and inconsistent with regulations established by state law." DeRuiter v. Township of Byron, 505 Mich. 130, 949 N.W.2d 91 (2020). It is unknown if a Minnesota court would come to the same conclusion. Cities should be thoughtful and intentional about how zoning regulations related to cannabinoid products affect their communities and work with their city attorney to determine what, if any, zoning restrictions should be adopted. Cities will need to consider not only zoning regulations related to retail sales of CBD and THC products but also the manufacturing and production of the products within the city. Unless specifically differentiated in a zoning ordinance, a city's general manufacturing and production zoning provisions will likely apply to CBD and THC production as well. Q18. Could cities adopt a moratorium prohibiting the sale, manufacturing or, distribution of cannabinoids so it can study the issue? A18. A moratorium is a tool cities use to pause specific uses in order that the city may study the issue in anticipation of future regulations. A moratorium is limited to a period of one year. To adopt a moratorium, a city must follow the procedures in Minnesota Statute, section 462.355,. subd. 4. The statute specifies the specific instances where a city may adopt a moratorium. If a city were to adopt a moratorium prohibiting the sale or manufacturing of edible cannabinoid products, it should work with its city attorney to clearly state the legal justification for the moratorium. If a city does adopt a moratorium, it must actually review and study the issue or meet one of the other requirements of the statute. More information on moratoriums can be found in the LMC Zoning Guide for Cities. Return to top Qf page City employment and personnel issues Q19. Does the new Minnesota legal cannabinoid law change anything about how we do drug testing for CDL holders? A19. No, cities with positions requiring an employee to hold a commercial driver's license (CDL) will recall these positions are regulated by federal law, and those regulations are supervised by the Federal Department of Transportation (DOT). Federal law preempts state law related to cannabinoid use; in fact the DOT states in its DOT Recreational Marijuana Notice it does not authorize the use of Schedule I drugs, including marijuana, for any reason. As a result, cities should continue to follow their drug -testing procedures related to CDL holders and may enforce prohibitions against any use of cannabinoids for CDL holders, regardless of state law protections. Although there is a legal difference between marijuana and hemp, DOT warns CDL drivers the hemp products could lead to a positive marijuana test; therefore CDL holders are ultimately responsible if those products lead to a positive marijuana test. Cities can find more information on the effects of the new law on drug testing in the LMC Drug and Alcohol Testing Toolkit, starting on page 22. Q20. Does the new law change anything related to employees who carry a firearm? A20. No. Public safety employees who carry a firearm cannot lawfully use marijuana under federal law. Federal law prohibits cities from providing firearms or ammunition to an employee it knows or has reason to think is using marijuana. Although there is a legal difference between marijuana products and hemp products, it is the understanding of LMC that it may not be possible to differentiate the products in a drug test. Officers should be mindful of any substance they ingest because they are ultimately responsible if those products lead to a positive marijuana test. Q21. Are there now "acceptable" limits of cannabinoids for non -CDL employees for purposes of drug testing at work (i.e., drug and alcohol testing those we test under state law)? A21. There isn't a clear answer, since THC can remain in the body for several weeks after usage (and long after any intoxicating or impairing effects have since disappeared), so positive test results may not indicate any wrongdoing on the employee's part and may just be evidence of an employee's lawful actions done outside of work. The League of Minnesota Cities recommends that employers thoroughly document any suspicions of an employee being under the influence and to work closely with their city attorney(s) before taking any action against the employee. With this new area of law, a city may want to avoid relying on the results of traditional tests that detect metabolites remaining in a person's body (for many days or weeks after using marijuana) and instead focus on implementing reasonable -suspicion drug -testing protocols to detect marijuana intoxication based on behavioral observations. Keep in mind, employers may prohibit all employees from being under the influence while the employee is working. That would include employees who operate vehicles. Employers may want to revise their policies to clarify that employees still may not be under the influence of cannabis, legal or otherwise, while at work. The National Drug -Free Workplace Alliance offers a toolkit to help employers work through the complex and confusing issue of marijuana and the workplace. Q22. Can we still prohibit employees from being under the influence of cannabinoids while at work? Does the League have a model policy with updated language? A22. Yes, employers can continue to prohibit employees from being under the influence of cannabinoid products, including edibles, while at work. Although employers' obligations and restrictions related to marijuana use vary widely across the states, there is no law we are aware of that requires employers to allow cannabinoid use during work hours or to allow an employee to report to work impaired. Thus, employers may continue to maintain drug-free policies at the workplace and discipline employees who use cannabinoids during working hours or who report to work impaired. In fact, one could argue that under the Occupational Safety and Health Administration's (OSHA) General Duty Clause of the Occupational Safety and Health Act, employers are required to furnish a workplace free from recognized hazards that are likely to cause serious physical harm. This provision of the Act is typically used in accident cases where toxicology screens are positive. OSHA's new electronic recordkeeping rule, clarified on 10/11/2018, states "If the employer chooses to use drug testing to investigate the incident, the employer should test all employees whose conduct could have contributed to the incident, not just employees who reported injuries," with respect to using drug testing to evaluate the root cause of a workplace incident that harmed or could have harmed employees. Thus, if a city has a non -DOT drug -testing policy in place, a protocol following this guidance is important. The League has a Non -DOT Drug and Alcohol Testing and Drug -Free Workplace Act model policy_ that has been updated initially, and will be continually updated as the League learns more. Q23. Can employees be in possession of edibles or other cannabinoid products while at work? A23. Cities may enact policies prohibiting employees from bringing cannabinoid products, including edibles, to work. Q24. Do we need to change anything in our collective bargaining agreement with regard to discipline of employees who use cannabinoid products? A24. No, but ensure your city's drug -testing policy has been updated and your supervisors are trained on the behavioral signs and symptoms associated with impairment. Of course, if the collective bargaining agreement includes language that policy changes need to be negotiated, then there would need to be a meeting with the union if the city's policy changes. Q25. Can employees use cannabinoid products off - d uty? A25. It depends. Certain types of employees, such as law enforcement officers and other employees issued firearms and ammunition as part of their jobs, are subject to regulations from the federal Bureau of Alcohol, Tobacco and Firearms, which prohibits firearms and ammunitions to be given to individuals who do or are believed to use illegal drugs. As noted above, city positions required to hold a commercial driver's license are subject to Department of Transportation regulations and are not authorized for the use of Schedule I drugs, including marijuana, for any reason. Thus, these types of employees could be prevented from using cannabinoid products both on and off duty. Other employees who are not subject to that or other federal regulations would likely be able to use cannabinoid products while they are off duty, as there is nothing under Minnesota law which prohibits certain classes of employees from using cannabinoid products off duty, as long as they are not impaired at work. If there are any questions regarding whether an employee could be prevented from using cannabinoid products while off-duty due to federal regulations, please consult your city attorney before any action is taken. Q26. How does this impact the requirements of the Drug -Free Workplace Act? A26. It does not. The Drug -Free Workplace Act of 1988 (DFWA) requires federal grantees and contractors to implement a drug-free workplace policy and establish a drug-free awareness program as a precondition for receiving a federal grant or a contract. However, the DFWA does not require covered employers to test employees for drugs or terminate them for drug-related violations, so the new Minnesota state law does not impact the DFWA directly. Minnesota law allows employers to prohibit employees from bringing legal cannabinoid products to work and permits employers to prohibit employees from being under the influence while at work. It would be best practice for cities with drug-free work policies to keep those in effect. If a city wishes to do so, it can update its policy to include lawful cannabinoid products within its scope. Q27. Should my city still continue to include marijuana as a pre-employment panel screen for my Non -DOT employees? A27. That is for each city to decide for itself. Because currently there are no devices or blood tests available that measure marijuana impairment, and because a best practice approach for Non -DOT marijuana drug testing is to base testing on behavioral observations, some employers are excluding marijuana from their pre-employment Non -DOT drug screens. Some states even prohibit an employer from refusing to hire an applicant simply because of a positive drug test, but Minnesota is currently not one of these states at this time. Any city that chooses to continue to test for THC for Non -DOT positions must be aware of the fact that these substances may remain in an individual's system for weeks after the impairing effect of the drug has worn off. Thus, it will be difficult, if not impossible, to determine whether the positive test indicates usage in violation of the city's drug-free workplace policy or indicates lawful usage during an employee's time -off from work. Cities should consult with their city attorneys prior to taking any action based upon a positive drug test for THC. Your LMC Resource Research & Information Service staff members are ready to help you apply their broad knowledge to the issues you're dealing with today. Access online form to submit a question, or call us: (651) 281-1200 or (800) 925-1122 257 LAWS of MINNESOTA 2022 Ch 98, art 13, s 3 (ii) identifying best practices for rare disease care implemented in other states, at the national level, and at the international level that will improve rare disease care in the state and seeking opportunities to partner with similar organizations in other states and countries; (iii) identifying and addressing problems faced by patients with a rare disease when changing health plans, including recommendations on how to remove obstacles faced by these patients to finding a new health plan and how to improve the ease and speed of finding a new health plan that meets the needs of patients with a rare disease; ftffd (iv) identifying and addressing barriers faced by patients with a rare disease to obtaining care, caused by prior authorization requirements in private and public health plans; and (i,,e)_(v) identifying, recommending, and implementing best practices to ensure health care providers are adequately informed of the most effective strategies for recognizing and treating rare diseases; affd (2) advising, consulting, and cooperating with the Department of Health, including the Advisory Committee on Heritable and Congenital Disorders;; the Department of Human Services, including the Drug Utilization Review Board and the Drug Formulary Committee; and other agencies of state government in developing recommendations, information, and programs for the public and the health care community relating to diagnosis, treatment, and awareness of rare diseases..; (3) advising on policy issues and advancing policy initiatives at the state and federal levels; and (4) receiving funds and issuing grants. (b) The advisory council shall collect additional topic areas for study and evaluation from the general public. In order for the advisory council to study and evaluate a topic, the topic must be approved for study and evaluation by the advisory council. (c) Legislative members may not deliberate about or vote on decisions related to the issuance of grants of state money. Subd. 5. Conflict of interest. Advisory council members are subject to the efl eenfliets advisory council's conflict of interest policy as outlined in the advisory council's operating procedures. Subd. 6. Annual report. By January 1 of each year, beginning January 1, 2020, the advisory council shall report to the chairs and ranking minority members of the legislative committees with jurisdiction over higher education and health care policy on the advisory council's activities under subdivision 4 and other issues on which the advisory council may choose to report. EFFECTIVE DATE. This section is effective July 1, 2022. Sec. 3. Minnesota Statutes 2020, section 151.72, subdivision 1, is amended to read: Subdivision 1. Definitions. (a) For the purposes of this section, the following terms have the meanings given. (b) "Certified hemp" means hemp plants that have been tested and found to meet the requirements of chapter 18K and the rules adopted thereunder. (c) "Edible cannabinoid product" means any product that is intended to be eaten or consumed as a beverage by humans, contains a cannabinoid in combination with food ingredients, and is not a drug. Official Publication of the State of Minnesota Revisor of Statutes Ch 98, art 13, s 3 LAWS of MINNESOTA 2022 258 (-b)_Ud "Hemp" has the meaning given to "industrial hemp" in section 18K.02, subdivision 3. (e) "Label" has the meaning given in section 151.01, subdivision 18. {e} (f "Labeling" means all labels and other written, printed, or graphic matter that are: (1) affixed to the immediate container in which a product regulated under this section is sold; er (2) provided, in any manner, with the immediate container, including but not limited to outer containers, wrappers, package inserts, brochures, or pamphlets...; or (3) provided on that portion of a manufacturer's website that is linked by a scannable barcode or matrix barcode. (g) "Matrix barcode" means a code that stores data in a two-dimensional array of geometrically shaped dark and light cells capable of being read by the camera on a smartphone or other mobile device. (h) "Nonintoxicating cannabinoid" means substances extracted from certified hemp plants that do not produce intoxicating effects when consumed by any route of administration. Sec. 4. Minnesota Statutes 2020, section 151.72, subdivision 2, is amended to read: Subd. 2. Scope. (a) This section applies to the sale of any product that contains nen-i-ntexieftfiffg cannabinoids extracted from hemp ethef than and that is an edible cannabinoid product or is intended for human or animal consumption by any route of administration. (b) This section does not apply to any product dispensed by a registered medical cannabis manufacturer pursuant to sections 152.22 to 152.37. (c) The board must have no authority over food products, as defined in section 34A.01, subdivision 4, that do not contain cannabinoids extracted or derived from hemp. Sec. 5. Minnesota Statutes 2020, section 151.72, subdivision 3, is amended to read: Subd. 3. Sale of cannabinoids derived from hemp. Notwithstanding any other section of this chapter, a product containing nonintoxicating cannabinoids, including an edible cannabinoid product, may be sold for human or animal consumption only if all of the requirements of this section are met, provided that a product sold for human or animal consumption does not contain more than 0.3 percent of any tetrahydrocannabinol and an edible cannabinoid product does not contain an amount of any tetrahydrocannabinol that exceeds the limits established in subdivision Sa, paragraph (f). (b) No other substance extracted or otherwise derived from hemp may be sold for human consumption if the substance is intended: (1) for external or internal use in the diagnosis, cure, mitigation, treatment, or prevention of disease in humans or other animals; or (2) to affect the structure or any function of the bodies of humans or other animals. (c) No product containing any cannabinoid or tetrahydrocannabinol extracted or otherwise derived from hemp may be sold to any individual who is under the age of 21. (d) Products that meet the requirements of this section are not controlled substances under section 152.02 Official Publication of the State of Minnesota Revisor of Statutes 259 LAWS of MINNESOTA 2022 Ch 98, art 13, s 7 Sec. 6. Minnesota Statutes 2020, section 151.72, subdivision 4, is amended to read: Subd. 4. Testing requirements. (a) A manufacturer of a product regulated under this section must submit representative samples of the product to an independent, accredited laboratory in order to certify that the product complies with the standards adopted by the board. Testing must be consistent with generally accepted industry standards for herbal and botanical substances, and, at a minimum, the testing must confirm that the product: (1) contains the amount or percentage of cannabinoids that is stated on the label of the product; (2) does not contain more than trace amounts of any mold, residual solvents, pesticides, fertilizers, or heavy metals; and (3) does not contain more than 0.3 percent of any tetrahydrocannabinol. (b) Upon the request of the board, the manufacturer of the product must provide the board with the results of the testing required in this section. (c) Testing of the hemp from which the nonintoxicating cannabinoid was derived, or possession of a certificate of analysis for such hemp, does not meet the testing requirements of this section. Sec. 7. Minnesota Statutes 2021 Supplement, section l 5l .72, subdivision 5, is amended to read: Subd. 5. Labeling requirements. (a) A product regulated under this section must bear a label that contains, at a minimum: (1) the name, location, contact phone number, and website of the manufacturer of the product; (2) the name and address of the independent, accredited laboratory used by the manufacturer to test the product; and (3) an accurate statement of the amount or percentage of cannabinoids found in each unit of the product meant to be consumed --,-of. to the manuftietufef's website. (b) The information in paragraph (a) may be provided on an outer package if the immediate container that holds the product is too small to contain all of the information. (c) The information required in paragraph (a) may be provided through the use of a scannable barcode or matrix barcode that links to a page on the manufacturer's website if that page contains all of the information required by this subdivision. (d)The label must also include a statement stating that thios the product does not claim to diagnose, treat, cure, or prevent any disease and has not been evaluated or approved by the United States Food and Drug Administration (FDA) unless the product has been so approved. (43,) (e The information required to be on the label by this subdivision must be prominently and conspicuously placed affd on the label or displayed on the website in terms that can be easily read and understood by the consumer. Official Publication of the State of Minnesota Revisor of Statutes Ch 98, art 13, s 7 LAWS of MINNESOTA 2022 260 fe)_(D The I labeling must not contain any claim that the product may be used or is effective for the prevention, treatment, or cure of a disease or that it may be used to alter the structure or function of human or animal bodies, unless the claim has been approved by the FDA. Sec. 8. Minnesota Statutes 2020, section 151.72, is amended by adding a subdivision to read: Subd. 5a. Additional requirements for edible cannabinoid products. (a) In addition to the testing and labeling requirements under subdivisions 4 and 5, an edible cannabinoid must meet the requirements of this subdivision. (b) An edible cannabinoid product must not: (1) bear the likeness or contain cartoon -like characteristics of a real or fictional person, animal, or fruit that appeals to children; (2) be modeled after a brand of products primarily consumed by or marketed to children; (3) be made by applying an extracted or concentrated hemp -derived cannabinoid to a commercially available candy or snack food item; (4) contain an ingredient, other than a hemp -derived cannabinoid, that is not approved by the United States Food and Drug Administration for use in food; (5) be packaged in a way that resembles the trademarked, characteristic, or product -specialized packaging of any commercially available food product; or (6) be packaged in a container that includes a statement, artwork, or design that could reasonably mislead any person to believe that the package contains anything other than an edible cannabinoid product. (c) An edible cannabinoid product must be prepackaged in packaging or a container that is child -resistant, tamper -evident, and opaque or placed in packaging or a container that is child -resistant, tamper -evident, and opaque at the final point of sale to a customer. The requirement that packaging be child -resistant does not apply to an edible cannabinoid product that is intended to be consumed as a beverage and which contains no more than a trace amount of any tetrahydrocannabinol. (d) If an edible cannabinoid product is intended for more than a single use or contains multiple servings, each serving must be indicated by scoring, wrapping, or other indicators designating the individual serving size. (e) A label containing at least the following information must be affixed to the packaging or container of all edible cannabinoid products sold to consumers: (1) the serving size; (2) the cannabinoid profile per serving and in total; (3) a list of ingredients, including identification of any major food allergens declared by name; and (4) the following statement: "Keep this product out of reach of children." (f) An edible cannabinoid product must not contain more than five milligrams of any tetrahydrocannabinol in a single serving, or more than a total of 50 milligrams of any tetrahydrocannabinol per package. Official Publication of the State of Minnesota Revisor of Statutes 261 LAWS of MINNESOTA 2022 Ch 98, art 13, s 10 Sec. 9. Minnesota Statutes 2020, section 151.72, subdivision 6, is amended to read: Subd. 6. Enforcement. (a) A product sel_ regulated under this section, including an edible cannabinoid product, shall be considered an adulterated drug if: (1) it consists, in whole or in part, of any filthy, putrid, or decomposed substance; (2) it has been produced, prepared, packed, or held under unsanitary conditions where it may have been rendered injurious to health, or where it may have been contaminated with filth; (3) its container is composed, in whole or in part, of any poisonous or deleterious substance that may render the contents injurious to health; (4) it contains any food additives, color additives, or excipients that have been found by the FDA to be unsafe for human or animal consumption; of (5) it contains an amount or percentage of nonintoxicating cannabinoids that is different than the amount or percentage stated on the label...; (6) it contains more than 0.3 percent of any tetrahydrocannabinol or, if the product is an edible cannabinoid product, an amount of tetrahydrocannabinol that exceeds the limits established in subdivision 5a, paragraph or (7) it contains more than trace amounts of mold, residual solvents, pesticides, fertilizers, or heavy metals. (b) A product seW regulated under this section shall be considered a misbranded drug if the product's labeling is false or misleading in any manner or in violation of the requirements of this section. (c) The board's authority to issue cease and desist orders under section 151.06; to embargo adulterated and misbranded drugs under section 151.38; and to seek injunctive relief under section 214.11, extends to any violation of this section. Sec. 10. Minnesota Statutes 2020, section 152.02, subdivision 2, is amended to read: Subd. 2. Schedule I. (a) Schedule I consists of the substances listed in this subdivision. (b) Opiates. Unless specifically excepted or unless listed in another schedule, any of the following substances, including their analogs, isomers, esters, ethers, salts, and salts of isomers, esters, and ethers, whenever the existence of the analogs, isomers, esters, ethers, and salts is possible: (1) acetylmethadol; (2) allylprodine; (3) alphacetylmethadol (except levo-alphacetylmethadol, also known as levomethadyl acetate); (4) alphameprodine; (5) alphamethadol; (6) alpha-methylfentanyl benzethidine; (7) betacetylmethadol; (8) betameprodine; Official Publication of the State of Minnesota Revisor of Statutes ,yGNT COGy�. f9r R 5 G4/`r Monticello Monthly Report 2022 Wright County Sheriff's Office Sheriff Sean Deringer 3800 Braddock Ave. NE, Buffalo, MN 55313 1-800-362-3667 Fax:763-682-7610 Incident Start Date/Time Initial Call CFS # 911 Abandoned Total: 4 11/05/22 23:40 911 Abandoned 2022092148 11/14/22 21:18 911 Abandoned 2022094568 11/15/22 00:25 911 Abandoned 2022094599 11/29/22 10:52 911 Abandoned 2022098629 911 Abandoned; Check Welfare Total: 1 11/21/22 15:55 911 Abandoned: Check 2022096505 911 Hang-up Total: 9 QPpFE55I0NA�rS Printed on December 1 Final Incident Case Number How Reported 911 911 911 911 911 11/07/22 21:35 911 Hang-up 2022092610 911 11/11/2211:49 911 Hang-up 2022093606 911 11/11/2217:09 911 Hang-up 2022093674 911 11/19/2216:03 911 Hang-up 2022095978 911 11/21/2214:26 911 Hang-up 2022096480 911 11/22/22 22:47 911 Hang-up 2022096877 911 11/25/2212:54 911 Hang-up 2022097562 911 11/25/22 20:52 911 Hang-up 2022097713 911 11/29/2215:14 911 Hang-up 2022098701 911 911 Open Line Total: 36 11/01/22 18:38 911 Open Line 2022090897 911 11/04/22 05:40 911 Open Line 2022091603 911 11/04/22 13:52 911 Open Line 2022091709 911 11/05/22 12:01 911 Open Line 2022091990 911 11/06/22 09:22 911 Open Line 2022092201 911 11/06/22 13:51 911 Open Line 2022092251 911 11/07/22 10:11 911 Open Line 2022092423 911 11/08/22 14:05 911 Open Line 2022092766 911 11/11/22 16:56 911 Open Line 2022093670 911 11/12/22 16:56 911 Open Line 2022093949 911 11/12/22 18:50 911 Open Line 2022093985 911 11/13/22 14:04 911 Open Line 2022094185 911 11/13/22 18:45 911 Open Line 2022094246 911 11/15/22 07:55 911 Open Line 2022094682 911 11/16/22 14:42 911 Open Line 2022095136 911 11/21/22 06:52 911 Open Line 2022096372 911 11/21/22 19:54 911 Open Line 2022096564 911 11/22/22 14:49 911 Open Line 2022096766 911 11/22/22 21:03 911 Open Line 2022096858 911 11/22/22 22:58 911 Open Line 2022096879 911 Page 1 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/23/22 15:36 911 Open Line 2022097073 911 11/23/22 15:37 911 Open Line 2022097074 911 11/24/22 13:53 911 Open Line 2022097292 911 11/24/22 19:35 911 Open Line 2022097372 911 11/25/22 09:34 911 Open Line 2022097503 911 11/25/22 14:11 911 Open Line 2022097587 911 11/25/22 15:39 911 Open Line 2022097612 911 11/26/22 20:56 911 Open Line 2022097989 911 11/27/22 22:27 911 Open Line 2022098243 911 11/28/22 04:52 911 Open Line 2022098290 911 11/28/22 11:10 911 Open Line 2022098354 911 11/28/22 17:49 911 Open Line 2022098467 911 11/28/22 19:11 911 Open Line 2022098485 911 11/30/22 13:23 911 Open Line 2022098987 911 11/30/22 16:33 911 Open Line 2022099039 911 11/30/22 16:39 911 Open Line 2022099043 911 911 Open Line; Citizen Aid Total: 1 11/02/22 19:57 911 Open Line; Citizen 2022091219 Citizen Aid WP22029083 911 911 Open Line; Medical - Unknown Total: 1 11/26/22 16:28 911 Open Line; Medical 2022097923 911 Agency Assist Total: 9 11/01/22 12:29 Animal Agency Assist 2022090799 Agency Assist WP22028934 Phone 11/04/22 12:03 Animal Agency Assist 2022091671 Agency Assist WCID2202922Fhone 11/07/22 02:08 Agency Assist 2022092362 Agency Assist WP22029441 Phone 11/14/22 13:52 11/18/22 02:45 Agency Assist 2022094471 Agency Assist WP22030083 Phone 11/17/22 13:38 2022095954 Agency Assist 2022095380 Medical - Psychiatric - WP22030431 911 11/22/22 09:03 WP22030877 Agency Assist 2022096673 Agency Assist WP22030857 Phone 11/27/22 15:15 11/28/22 21:28 Agency Assist 2022098147 CSC Sex Offense WP22031267 Phone 11/27/22 23:35 Agency Assist 2022098255 Agency Assist WP22031292 Phone 11/28/22 17:18 Agency Assist 2022098455 Agency Assist WP22031375 Phone Agency Assist; MVA - Injuries Total: 1 11/14/22 08:00 Agency Assist; MVA - 2022094373 911 Animal Total: 9 11/03/22 08:04 Animal 2022091324 Animal WP22029109 Phone 11/08/2219:32 Animal 2022092857 Animal WP22029604 Phone 11/13/22 21:54 Animal 2022094291 911 11/15/2213:23 Animal 2022094792 Animal WP22030213 Phone 11/18/22 02:45 Animal 2022095549 911 11/19/2214:13 Animal 2022095954 Animal WP22030600 Phone 11/22/2212:00 Animal 2022096719 Animal WP22030877 911 11/22/22 23:05 Animal 2022096881 Phone 11/28/22 21:28 Animal 2022098516 Phone Page 2 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported Animal - Abuse Total: 4 11/03/22 10:27 Animal - Abuse 2022091363 Animal - Abuse 11/12/22 18:08 Animal - Abuse 2022093972 Animal - Abuse 11/13/22 16:09 Animal - Abuse 2022094213 Animal - Abuse 11/15/22 19:43 Animal - Abuse 2022094881 Animal - Abuse Animal - Barking Dog Total: 3 Check Welfare 11/08/22 13:40 11/04/22 20:15 Animal - Barking Dog 2022091848 Animal - Barking Dog 11/16/22 12:28 Animal - Barking Dog 2022095090 Animal - Barking Dog 11/23/22 13:20 Animal - Barking Dog 2022097033 Animal - Barking Dog Animal - Bites - Attacks Total: 3 Check Welfare 11/06/22 16:53 Animal - Bites - Attacks 2022092287 Animal - Bites - Attacks 11/12/22 14:11 Animal - Bites - Attacks 2022093916 Animal - Bites - Attacks 11/16/22 17:03 Animal - Bites - Attacks 2022095174 Animal - Bites - Attacks Animal; Criminal Damage to Property Total: 1 11/08/22 07:33 Animal; Criminal 2022092680 Animal Assault Total: 3 11/13/2216:56 Assault 2022094223 Assault 11/23/22 12:51 Assault 2022097023 Domestic Disturbance 11/28/22 13:17 Assault 2022098391 CSC Sex Offense Burglary Total: 1 11/06/2212:39 Burglary Check Welfare Total: 29 11/01/22 13:15 Check Welfare 11/02/22 12:18 Check Welfare 11/02/22 14:27 Check Welfare 11/02/22 15:01 Check Welfare 11/02/22 19:10 Check Welfare 11/03/22 09:23 Check Welfare 11/04/22 18:37 Check Welfare 11/07/22 16:06 Check Welfare 11/08/22 01:30 Check Welfare 11/08/22 13:40 Check Welfare 11/09/22 20:43 Check Welfare 11/10/22 14:05 Check Welfare 11/11/22 14:56 Check Welfare 11/12/22 10:36 Check Welfare 11/13/22 11:14 Check Welfare 11/13/22 14:16 Check Welfare 11/14/22 08:25 Check Welfare 11/14/22 19:35 Check Welfare 11/16/22 15:52 Check Welfare 11/16/22 16:06 Check Welfare 11/19/22 15:23 Check Welfare 2022092233 2022090808 2022091076 2022091116 2022091121 2022091200 2022091351 2022091813 2022092525 2022092642 2022092757 2022093139 2022093329 2022093648 2022093861 2022094139 2022094190 2022094384 2022094550 2022095158 2022095163 2022095971 Burglary Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Medical - Abdominal Pain Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare Check Welfare WP22029124 Phone WP22029927 Phone WP22029995 Phone WP22030243 911 WP22029286 911 WP22030336 Phone WP22030971 Phone WP22029425 Phone WP22029919 911 WP22030370 Phone WP22029543 Phone WP22030001 911 WP22030967 911 WP22031347 Phone WP22029402 Phone WP22028940 Phone WP22029036 911 WP22029050 Phone WP22029053 911 WP22029077 Phone WP22029118 Phone WP22029277 Phone WP22029494 Phone WP22029530 Phone WP22029575 Phone WP22029706 911 WP22029767 Phone WP22029845 911 WP22029901 Phone WP22029977 Phone WP22029985 Phone WP22030043 911 WP22030112 Phone WP22030367 Phone WP22030365 Phone WP22030607 Phone Page 3 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/21/22 19:59 Check Welfare 2022096565 DUI WP22030797 Phone 11/22/22 08:45 Check Welfare 2022096667 Check Welfare WP22030856 Phone 11/22/22 10:08 Check Welfare 2022096694 Check Welfare WP22030866 911 11/24/22 16:18 Check Welfare 2022097325 Check Welfare WP22031051 Phone 11/26/22 13:34 Check Welfare 2022097887 Check Welfare WP22031193 Phone 11/26/22 19:19 Check Welfare 2022097966 Check Welfare WP22031216 Phone 11/26/22 21:17 Check Welfare 2022097995 Check Welfare WP22031223 Phone 11/28/22 20:46 Check Welfare 2022098504 Check Welfare WP22031382 Phone Citizen Aid Total: 12 11/01/22 10:36 Citizen Aid 2022090758 Citizen Aid WP22028918 Phone 11/03/22 11:56 Citizen Aid 2022091384 Citizen Aid WP22029130 Civil Complaint 11/04/22 17:30 Citizen Aid 2022091786 Citizen Aid WP22029271 Phone 11/06/22 16:34 Citizen Aid 2022092285 Citizen Aid WP22029423 Phone 11/14/22 11:03 Citizen Aid 2022094433 Citizen Aid WP22030065 Phone 11/18/22 10:18 Citizen Aid 2022095624 Citizen Aid WP22030507 Phone 11/19/22 09:12 Citizen Aid 2022095885 Citizen Aid WP22030587 Phone 11/19/22 18:21 Citizen Aid 2022096014 Citizen Aid WP22030621 Phone 11/23/22 09:46 Citizen Aid 2022096967 Citizen Aid WP22030948 Phone 11/27/22 11:33 Citizen Aid 2022098108 Citizen Aid WP22031255 Phone 11/28/22 13:25 Citizen Aid 2022098395 Citizen Aid WP22031352 Phone 11/30/22 12:59 Citizen Aid 2022098981 Citizen Aid WP22031552 Phone Civil Complaint Total: 27 11/01/22 11:30 Civil Complaint 2022090774 Citizen Aid WP22028924 911 11/01/22 15:51 Civil Complaint 2022090849 Civil Complaint WP22028960 Phone 11/02/22 20:32 Civil Complaint 2022091232 Civil Complaint WP22029084 Phone 11/03/22 14:44 Civil Complaint 2022091449 Civil Complaint WP22029155 Phone 11/06/22 07:58 Civil Complaint 2022092185 Civil Complaint WP22029388 Phone 11/08/22 15:55 Civil Complaint 2022092799 Civil Complaint WP22029583 Phone 11/08/22 20:43 Civil Complaint 2022092873 Civil Complaint WP22029612 911 11/09/22 12:54 Civil Complaint 2022093018 Civil Complaint WP22029663 Phone 11/09/22 17:33 Civil Complaint 2022093095 Civil Complaint WP22029695 Phone 11/09/22 23:01 Civil Complaint 2022093159 Civil Complaint WP22029711 Phone 11/10/22 10:38 Civil Complaint 2022093271 Civil Complaint WP22029743 Phone 11/10/22 11:08 Civil Complaint 2022093279 Civil Complaint WP22029747 Phone 11/11/22 10:43 Civil Complaint 2022093591 Civil Complaint WP22029829 Phone 11/12/22 02:17 Civil Complaint 2022093797 Civil Complaint WP22029883 Phone 11/12/22 10:01 Civil Complaint 2022093851 Civil Complaint WP22029900 Phone 11/13/22 11:01 Civil Complaint 2022094136 Civil Complaint WP22029975 Phone 11/15/22 10:12 Civil Complaint 2022094733 Civil Complaint WP22030187 911 11/16/22 15:45 Civil Complaint 2022095155 Civil Complaint WP22030362 911 11/18/22 16:38 Civil Complaint 2022095707 Civil Complaint WP22030540 Phone 11/19/22 15:07 Civil Complaint 2022095967 Civil Complaint WP22030604 Phone 11/21/22 13:22 Civil Complaint 2022096464 Civil Complaint WP22030761 Phone 11/21/22 20:34 Civil Complaint 2022096571 Civil Complaint WP22030801 911 11/25/22 12:57 Civil Complaint 2022097564 Civil Complaint WP22031116 911 Page 4 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/26/22 15:45 Civil Complaint 2022097916 Civil Complaint WP22031201 Phone 11/28/22 13:44 Civil Complaint 2022098401 Trespass WP22031353 Phone 11/28/22 15:14 Civil Complaint 2022098422 Theft WP22031363 Phone 11/29/22 14:00 Civil Complaint 2022098675 Civil Complaint WP22031431 Phone Civil Complaint; Agency Assist Total: 1 11/04/22 08:54 Civil Complaint; Agency 2022091636 Agency Assist WP22029215 Phone Civil Process Total: 51 11/03/22 14:10 Civil Process 2022091435 Officer 11/07/22 09:56 Civil Process 2022092420 Officer 11/07/22 15:00 Civil Process 2022092506 Officer 11/08/22 13:53 Civil Process 2022092760 Officer 11/08/22 16:12 Civil Process 2022092803 Officer 11/09/22 08:39 Civil Process 2022092947 Officer 11/09/22 08:48 Civil Process 2022092950 Officer 11/09/22 09:04 Civil Process 2022092957 Officer 11/09/22 15:01 Civil Process 2022093047 Officer 11/09/22 15:16 Civil Process 2022093052 Officer 11/10/22 14:07 Civil Process 2022093330 Officer 11/10/22 18:09 Civil Process 2022093400 Officer 11/11/22 18:31 Civil Process 2022093700 Court Order Violation WP22029867 Officer 11/14/22 10:40 Civil Process 2022094425 Officer 11/14/22 10:56 Civil Process 2022094431 Officer 11/14/22 13:29 Civil Process 2022094466 Officer 11/15/22 09:39 Civil Process 2022094719 Officer 11/15/22 10:47 Civil Process 2022094744 Officer 11/15/22 10:56 Civil Process 2022094747 Officer 11/15/22 15:44 Civil Process 2022094827 Officer 11/15/22 16:09 Civil Process 2022094837 Officer 11/16/22 12:20 Civil Process 2022095088 Officer 11/16/22 12:36 Civil Process 2022095093 Officer 11/16/22 13:47 Civil Process 2022095113 Officer 11/16/22 15:56 Civil Process 2022095160 Officer 11/17/22 10:01 Civil Process 2022095341 Officer 11/18/22 09:22 Civil Process 2022095606 Officer 11/18/22 09:30 Civil Process 2022095608 Officer 11/18/22 09:44 Civil Process 2022095613 Officer 11/21/22 09:50 Civil Process 2022096402 Officer 11/21/22 10:20 Civil Process 2022096411 Officer 11/21/22 12:32 Civil Process 2022096451 Officer 11/21/22 14:12 Civil Process 2022096477 Officer 11/22/22 09:19 Civil Process 2022096682 Officer 11/22/22 11:16 Civil Process 2022096713 Officer 11/22/22 15:50 Civil Process 2022096791 Officer 11/22/22 15:54 Civil Process 2022096794 Officer 11/22/22 16:12 Civil Process 2022096800 Officer Page 5 of 28 Incident Start Date/Time Initial Call CFS # 11/23/22 08:02 Civil Process 2022096940 11/23/22 08:11 Civil Process 2022096942 11/23/22 09:46 Civil Process 2022096966 11/23/22 10:11 Civil Process 2022096976 11/23/22 14:21 Civil Process 2022097049 11/23/22 14:45 Civil Process 2022097060 11/28/22 09:47 Civil Process 2022098327 11/28/22 10:18 Civil Process 2022098336 11/28/22 11:15 Civil Process 2022098356 11/28/22 15:52 Civil Process 2022098431 11/29/22 13:57 Civil Process 2022098674 11/29/22 16:48 Civil Process 2022098727 11/30/22 12:53 Civil Process 2022098980 Commercial Fire Alarm Total: 2 11/14/22 06:17 Commercial Fire Alarm 2022094347 11/23/22 05:31 Commercial Fire Alarm 2022096916 Commercial General Alarm Total: 29 11/01/22 04:32 Commercial General 2022090698 11/01/22 06:02 Commercial General 2022090705 11/01/22 06:18 Commercial General 2022090707 11/01/22 22:13 Commercial General 2022090955 11/03/22 20:13 Commercial General 2022091562 11/06/22 02:10 Commercial General 2022092165 11/06/22 20:58 Commercial General 2022092325 11/06/22 22:33 Commercial General 2022092340 11/07/22 22:39 Commercial General 2022092621 11/09/22 19:46 Commercial General 2022093123 11/09/22 23:19 Commercial General 2022093161 11/10/22 03:34 Commercial General 2022093184 11/12/22 00:00 Commercial General 2022093785 11/12/22 06:48 Commercial General 2022093825 11/12/22 07:40 Commercial General 2022093831 11/13/22 20:37 Commercial General 2022094276 11/14/22 04:27 Commercial General 2022094332 11/14/22 05:27 Commercial General 2022094338 11/16/22 08:12 Commercial General 2022095021 11/18/22 15:36 Commercial General 2022095693 11/18/22 16:31 Commercial General 2022095705 11/20/22 01:39 Commercial General 2022096108 11/24/22 08:28 Commercial General 2022097233 11/24/22 23:44 Commercial General 2022097436 11/25/22 01:48 Commercial General 2022097455 11/26/22 14:40 Commercial General 2022097899 11/28/22 08:00 Commercial General 2022098309 11/30/22 03:34 Commercial General 2022098846 Final Incident Case Number How Reported Officer Officer Phone Officer Officer Officer Officer Officer Officer Officer Officer Officer Officer Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Officer Phone Phone Phone Page 6 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/30/22 16:58 Commercial General 2022099048 Court Order Violation Total: 4 11/03/22 15:36 Court Order Violation 2022091467 11/04/22 08:36 Court Order Violation 2022091630 11/10/22 16:32 Court Order Violation 2022093369 11/17/22 20:20 Court Order Violation 2022095491 Criminal Damage to Property Total: 5 11/03/22 08:08 Criminal Damage to 2022091327 11/09/22 10:27 Criminal Damage to 2022092978 11/20/22 21:45 Criminal Damage to 2022096310 11/21/22 09:14 Criminal Damage to 2022096393 11/30/22 12:09 Criminal Damage to 2022098967 CSC Sex Offense Total: 2 11/24/22 15:33 CSC Sex Offense 11/28/22 00:14 CSC Sex Offense Disabled Vehicle Total: 5 11/07/22 14:10 Disabled Vehicle 11/11/22 06:36 08:09 Disabled Vehicle 11/12/22 14:15 11/07/22 Disabled Vehicle 11/19/22 19:21 2022092607 Disabled Vehicle 11/21/22 19:09 Disturbance Disabled Vehicle Disorderly Total: 3 11/01/2219:17 Disorderly 11/05/2218:00 Disorderly 11/08/2219:31 Disorderly 2022097309 2022098260 2022092500 2022093554 2022093917 2022096034 2022096558 Court Order Violation Court Order Violation Court Order Violation Court Order Violation Phone WP22029162 911 WP22029214 Phone WP22029782 Phone WP22030474 Criminal Damage to Property WP22029110 Criminal Damage to Property WP22029642 Criminal Damage to Property WP22030703 Phone Criminal Damage to Property WSR022030733 Criminal Damage to Property WP22031545 Phone Suspicious - Circumstances WP22031049 Phone CSC Sex Offense WP22031295 Phone 2022090904 Disorderly 2022092072 Disorderly 2022092856 Citizen Aid Officer Phone Officer 911 Phone WP22028974 911 WP22029352 911 WP22029603 Phone Disorderly; Criminal Damage to Property; Intoxicated Person Total: 1 11/16/22 21:30 Disorderly; Criminal 2022095237 Disorderly WP22030386 Phone Domestic Disturbance Total: 15 11/05/22 15:43 Domestic Disturbance 2022092032 11/06/22 08:09 Domestic Disturbance 2022092187 11/07/22 21:11 Domestic Disturbance 2022092607 11/08/22 16:32 Domestic Disturbance 2022092809 11/08/22 17:12 Domestic Disturbance 2022092819 11/09/22 11:52 Domestic Disturbance 2022092999 11/14/22 17:29 Domestic Disturbance 2022094528 11/16/22 17:40 Domestic Disturbance 2022095180 11/18/22 21:36 Domestic Disturbance 2022095776 11/21/22 20:26 Domestic Disturbance 2022096569 11/23/22 07:21 Domestic Disturbance 2022096931 11/24/22 15:15 Domestic Disturbance 2022097305 11/27/22 02:39 Domestic Disturbance 2022098053 11/27/22 20:32 Domestic Disturbance 2022098217 Domestic Disturbance Domestic Disturbance Domestic Disturbance Noise Domestic Disturbance Domestic Disturbance Domestic Disturbance Domestic Disturbance Domestic Disturbance Domestic Disturbance Domestic Disturbance Domestic Disturbance Domestic Disturbance Court Order Violation WP22029338 Phone WP22029389 911 WP22029522 911 WP22029587 911 WP22029589 Phone WP22029655 911 WP22030106 911 WP22030371 911 WP22030562 911 WP22030799 Phone WP22030939 911 WP22031047 Phone WP22031238 911 WP22031287 911 Page 7 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/30/22 14:24 Domestic Disturbance 2022099003 Domestic Disturbance WP22031558 911 Drugs Total: 2 11/10/2212:25 Drugs 2022093300 Drugs WP22029754 11/30/2212:38 Drugs 2022098977 Drugs WSR022031547 Extortion - Bribery Total: 3 11/07/22 05:16 Extortion - Bribery 2022092371 Extortion - Bribery WP22029443 911 11/21/22 21:08 Extortion - Bribery 2022096577 Extortion - Bribery WP22030805 Phone 11/24/22 20:57 Extortion - Bribery 2022097381 Extortion - Bribery WP22031068 Phone Fire - Burn Permit Total: 1 11/21/22 10:28 Fire - Burn Permit 2022096416 Phone Fire - Electrical Total: 2 11/07/22 18:07 Fire - Electrical 2022092566 Fire - Electrical WP22029506 911 11/07/22 22:55 Fire - Electrical 2022092623 Fire - Electrical WP22029527 911 Fire - Elevator Rescue Total: 4 11/03/22 19:33 Fire - Elevator Rescue 2022091547 Fire - Elevator Rescue WP22029190 Phone 11/10/22 04:41 Fire - Elevator Rescue 2022093199 Fire - Elevator Rescue WP22029718 Phone 11/13/22 15:45 Fire - Elevator Rescue 2022094209 Fire - Elevator Rescue WP22029993 Phone 11/27/22 17:28 Fire - Elevator Rescue 2022098178 Fire - Elevator Rescue WP22031279 Phone Fire - Gas Leak Total: 1 11/23/22 17:07 Fire - Gas Leak 2022097101 Fire - Gas Leak WP22030992 911 Fire - Other Total: 1 11/03/22 16:48 Fire - Other 2022091496 Fire - Other WP22029173 Phone Fire - Smoke - Odor Total: 1 11/15/22 11:16 Fire - Smoke - Odor 2022094757 Fire - Smoke - Odor WP22030196 911 Fire - Vehicle Total: 1 11/29/22 18:14 Fire - Vehicle 2022098746 Fire - Vehicle WP22031457 Phone Fraud - Checks - Cards Total: 5 11/08/22 20:11 Fraud - Checks - Cards 2022092866 Fraud - Checks - Cards WP22029607 Phone 11/18/22 08:27 Fraud - Checks - Cards 2022095589 Fraud - Checks - Cards WP22030493 Phone 11/26/22 17:49 Fraud - Checks - Cards 2022097939 Fraud - Checks - Cards WP22031206 Phone 11/29/22 14:52 Fraud - Checks - Cards 2022098694 Fraud - Checks - Cards WP22031439 Phone 11/30/22 15:18 Fraud - Checks - Cards 2022099019 Fraud - Checks - Cards WP22031562 Phone Fraud - Forgery Total: 1 11/21/22 10:09 Fraud - Forgery 2022096409 Fraud - Forgery WP22030739 911 Fraud - Internet Total: 2 11/23/22 09:21 Fraud - Internet 2022096959 Fraud - Internet WP22030947 Phone 11/28/22 14:07 Fraud - Internet 2022098407 Fraud - Internet WP22031355 911 Funeral Escort Total: 1 Page 8 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/26/22 11:40 Funeral Escort 2022097856 Juvenile - Complaint Phone Gopher State One Total: 2 WSR0220296H8fficer 11/15/22 12:33 Juvenile - Complaint 11/09/22 10:24 Gopher State One 2022092975 WSR022030202 Phone 11/10/22 15:02 Gopher State One 2022093343 Juvenile - Complaint Phone Harassment Total: 5 Juvenile - Complaint 2022095372 Juvenile - Complaint 11/03/22 08:54 Harassment 2022091338 Harassment WP22029114 Phone 11/09/22 20:57 Harassment 2022093141 Harassment WP22029708 Phone 11/12/22 03:35 Harassment 2022093803 Harassment WP22029885 911 11/17/2213:51 Harassment 2022095382 Harassment WP22030438 Phone 11/22/22 15:17 Harassment 2022096778 Suspicious - Circumstances WP22030891 Phone Indecent Exposure Total: 1 11/01/2220:13 Lift Assist 2022090923 11/09/22 17:11 Indecent Exposure 2022093090 Medical - Psychiatric - WP22029690 911 Info Total: 6 11/29/22 10:50 11/02/22 00:22 Info 2022090970 Phone 11/07/22 10:51 Info 2022092440 Phone 11/11/22 09:49 Info 2022093579 Phone 11/18/22 00:14 Info 2022095536 Phone 11/19/22 01:16 Info 2022095826 Phone 11/23/22 09:11 Info 2022096956 Phone Intoxicated Person Total: 1 11/13/22 16:51 Intoxicated Person 2022094221 Intoxicated Person WP22029999 911 Juvenile - Complaint Total: 8 11/09/22 07:01 Juvenile - Complaint 2022092923 Juvenile - Complaint WSR0220296Mone 11/09/22 13:58 Juvenile - Complaint 2022093031 Juvenile - Complaint WSR0220296H8fficer 11/15/22 12:33 Juvenile - Complaint 2022094781 Juvenile - Complaint WSR022030202 11/15/22 16:23 Juvenile - Complaint 2022094843 Juvenile - Complaint WP22030231 Phone 11/17/22 13:00 Juvenile - Complaint 2022095372 Juvenile - Complaint WSR022030429hone 11/28/22 10:19 Juvenile - Complaint 2022098337 Juvenile - Complaint WSR022031327 11/29/22 09:33 Juvenile - Complaint 2022098601 Juvenile - Complaint WSR022031415 11/29/22 16:22 Juvenile - Complaint 2022098719 Juvenile - Complaint WP22031447 Phone Lift Assist Total: 3 WP22031346 911 11/01/2220:13 Lift Assist 2022090923 911 11/09/22 17:55 Lift Assist 2022093101 11/29/22 10:50 Lift Assist 2022098626 Phone Lock Out - Lock In Total: 5 11/08/22 22:06 Lock Out - Lock In 2022092885 Lock Out - Lock In WP22029615 Phone 11/10/22 19:31 Lock Out - Lock In 2022093422 Lock Out - Lock In WSR0220297921hone 11/13/22 16:33 Lock Out - Lock In 2022094217 Lock Out - Lock In WP22029997 Phone 11/23/22 07:52 Lock Out - Lock In 2022096938 Lock Out - Lock In WP22030942 911 11/28/22 13:30 Lock Out - Lock In 2022098398 Lock Out - Lock In WP22031346 911 Lost - Found Property Total: 5 Page 9 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/02/22 09:04 Lost - Found Property 2022091021 Lost - Found Property WP22029011 11/10/22 09:17 Lost - Found Property 2022093254 Lost - Found Property WP22029735 11/15/22 16:09 Lost - Found Property 2022094838 Lost - Found Property WP22030230 11/21/22 09:51 Lost - Found Property 2022096403 Lost - Found Property WSRO22030736 11/24/22 08:02 Lost - Found Property 2022097229 Lost - Found Property WP22031025 Phone Medical - Abdominal Pain Total: 3 911 11/23/22 02:44 11/09/22 09:17 Medical - Abdominal 2022092961 2022096908 911 11/18/22 00:49 Medical - Abdominal 2022095539 Medical - Breathing 911 11/27/2218:55 Medical - Abdominal 2022098200 11/25/22 10:16 911 Medical - Allergies - Stings Total: 1 911 Medical - Carbon Monoxide Inhalation Total: 3 11/03/22 12:22 Medical - Allergies - 2022091392 11/09/22 15:17 Phone Medical - Back Pain Total: 1 911 11/16/22 12:32 11/02/22 10:54 Medical - Back Pain 2022091047 2022095091 911 Medical - Bleeding - Lacerations Total: 1 Medical - Carbon 2022098653 11/18/22 06:31 Medical - Bleeding - 2022095564 Medical - Chest Pain Total: 3 Phone Medical - Breathing Problems Total: 8 11/02/22 11:14 Medical - Breathing 2022091057 911 11/05/22 15:05 Medical - Breathing 2022092025 911 11/09/22 01:24 Medical - Breathing 2022092897 911 11/16/22 00:24 Medical - Breathing 2022094944 911 11/19/22 03:11 Medical - Breathing 2022095841 911 11/23/22 02:44 Medical - Breathing 2022096908 911 11/23/22 22:07 Medical - Breathing 2022097172 911 11/25/22 10:16 Medical - Breathing 2022097518 911 Medical - Carbon Monoxide Inhalation Total: 3 Medical - Fall Under 6 11/09/22 15:17 Medical - Carbon 2022093053 911 11/16/22 12:32 Medical - Carbon 2022095091 Phone 11/29/22 12:51 Medical - Carbon 2022098653 Phone Medical - Chest Pain Total: 3 11/10/22 10:25 Medical - Chest Pain 2022093270 Phone 11/16/22 18:57 Medical - Chest Pain 2022095199 911 11/18/22 11:37 Medical - Chest Pain 2022095643 911 Medical - Fall Under 6 Feet Total: 25 11/02/22 12:14 Medical - Fall Under 6 2022091074 911 11/04/22 08:58 Medical - Fall Under 6 2022091637 Phone 11/04/22 16:07 Medical - Fall Under 6 2022091757 Phone 11/05/22 01:40 Medical - Fall Under 6 2022091920 911 11/06/22 08:17 Medical - Fall Under 6 2022092191 911 11/07/22 19:12 Medical - Fall Under 6 2022092581 911 11/08/22 18:16 Medical - Fall Under 6 2022092841 911 11/10/22 18:37 Medical - Fall Under 6 2022093408 911 11/13/22 20:20 Medical - Fall Under 6 2022094269 911 Page 10 of 28 Incident Start Date/Time Initial Call CFS # 11/15/22 13:01 Medical - Fall Under 6 2022094787 11/16/22 11:49 Medical - Fall Under 6 2022095079 11/17/22 08:21 Medical - Fall Under 6 2022095319 11/18/22 09:38 Medical - Fall Under 6 2022095611 11/20/22 10:46 Medical - Fall Under 6 2022096156 11/20/22 23:10 Medical - Fall Under 6 2022096326 11/21/22 07:03 Medical - Fall Under 6 2022096375 11/21/22 10:36 Medical - Fall Under 6 2022096420 11/21/22 20:50 Medical - Fall Under 6 2022096575 11/22/22 09:55 Medical - Fall Under 6 2022096690 11/24/22 09:23 Medical - Fall Under 6 2022097241 11/26/22 14:47 Medical - Fall Under 6 2022097900 11/28/22 17:18 Medical - Fall Under 6 2022098456 11/30/22 15:32 Medical - Fall Under 6 2022099025 11/30/22 19:36 Medical - Fall Under 6 2022099085 11/30/22 21:09 Medical - Fall Under 6 2022099103 Medical - Heart Problems Total: 2 11/06/22 12:01 Medical - Heart 2022092222 11/13/22 12:01 Medical - Heart 2022094155 Final Incident Medical - Fall Under 6 Feet Medical - Non Emergency Transport Total: 3 11/14/22 11:15 Medical - Non 2022094436 11/26/22 15:09 Medical - Non 2022097907 11/28/22 14:30 Medical - Non 2022098413 Medical - Overdose - Poisoning Total: 1 11/30/22 19:18 Medical - Overdose - 2022099082 Medical - Psychiatric - Behavioral Total 11/01/22 11:55 Medical - Psychiatric - 2022090785 11/01/22 16:53 Medical - Psychiatric - 2022090868 11/08/22 10:04 Medical - Psychiatric - 2022092708 11/08/22 11:16 Medical - Psychiatric - 2022092722 11/18/22 11:12 Medical - Psychiatric - 2022095638 11/22/22 21:10 Medical - Psychiatric - 2022096860 11/22/22 21:58 Medical - Psychiatric - 2022096871 11/23/22 05:31 Medical - Psychiatric - 2022096917 11/23/22 20:38 Medical - Psychiatric - 2022097151 11/26/22 23:01 Medical - Psychiatric - 2022098019 11/28/22 22:43 Medical - Psychiatric - 2022098533 11 Check Welfare Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Medical - Psychiatric - Case Number How Reported Phone Phone 911 WP22030503 911 911 911 911 911 911 911 Phone 911 911 911 911 Phone 911 Phone 911 911 911 $1Sfl WP22028928 911 WP22028966 911 WP22029558 Phone WP22029563 Phone WP22030512 911 WP22030914 Phone WP22030916 911 WP22030933 Phone WP22030998 911 WP22031227 911 WP22031388 Phone Medical - Psychiatric - Behavioral; Check Welfare Total: 1 11/01/22 20:01 Medical - Psychiatric - 2022090919 Check Welfare WP22028980 911 Medical - Seizure Total: 3 11/17/22 04:41 Medical - Seizure 2022095288 911 11/19/22 10:14 Medical - Seizure 2022095903 911 11/22/22 12:06 Medical - Seizure 2022096722 Medical - Seizure WSR0220308M I Page 11 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported Medical - Sick Total: 20 11/01/22 05:52 Medical - Sick 2022090704 911 11/01/22 16:33 Medical - Sick 2022090861 911 11/02/22 08:02 Medical - Sick 2022091007 911 11/03/22 08:38 Medical - Sick 2022091331 911 11/03/22 10:23 Medical - Sick 2022091361 911 11/04/22 18:03 Medical - Sick 2022091796 911 11/05/22 11:05 Medical - Sick 2022091978 911 11/12/22 07:58 Medical - Sick 2022093833 911 11/12/22 12:45 Medical - Sick 2022093891 Phone 11/14/22 14:44 Medical - Sick 2022094485 911 11/14/22 22:17 Medical - Sick 2022094579 911 11/16/22 10:15 Medical - Sick 2022095051 911 11/17/22 07:16 Medical - Sick 2022095300 911 11/18/22 08:13 Medical - Sick 2022095583 911 11/19/22 09:20 Medical - Sick 2022095887 911 11/19/22 14:04 Medical - Sick 2022095951 911 11/21/22 07:10 Medical - Sick 2022096378 911 11/22/22 13:39 Medical - Sick 2022096738 911 11/23/22 01:13 Medical - Sick 2022096895 911 11/27/22 13:44 Medical - Sick 2022098129 911 Medical - Stroke Total: 2 11/10/22 10:09 Medical - Stroke 2022093267 Medical - Stroke WSRO2202974211 11/26/22 07:16 Medical - Stroke 2022097799 911 Medical - Trauma Total: 2 11/20/22 19:20 Medical - Trauma 2022096281 911 11/30/22 11:17 Medical - Trauma 2022098949 911 Medical - Unconscious - Fainting Total: 4 11/04/22 19:04 Medical - Unconscious - 2022091822 911 11/23/22 10:21 Medical - Unconscious - 2022096980 Death Investigation - WP22030954 911 11/24/22 23:30 Medical - Unconscious - 2022097428 911 11/27/22 09:08 Medical - Unconscious - 2022098077 911 Medical - Unknown Total: 2 11/14/22 16:51 Medical - Unknown 2022094515 Medical - Unknown WP22030108 911 11/26/22 15:18 Medical - Unknown 2022097909 Medical - Unknown WP22031200 Phone Missing Person Total: 2 11/04/22 12:05 Missing Person 2022091673 Missing Person WP22029229 911 11/23/22 12:14 Missing Person 2022097010 Missing Person WP22030963 Phone Motorist Aid Total: 3 11/11/22 22:01 Motorist Aid 2022093761 Officer 11/12/22 11:14 Motorist Aid 2022093873 Motorist Aid WP22029906 Phone 11/18/22 17:34 Motorist Aid 2022095716 Motorist Aid WPRK22030547 Page 12 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported MVA - Car Deer Total: 5 11/01/22 17:48 MVA - Car Deer 2022090881 Phone 11/02/22 12:56 MVA - Car Deer 2022091085 Phone 11/05/22 19:48 MVA - Car Deer 2022092095 MVA - Car Deer WP22029362 911 11/20/22 18:38 MVA - Car Deer 2022096269 Phone 11/21/22 16:23 MVA - Car Deer 2022096516 MVA - Car Deer WP22030782 Phone MVA - Hit & Run Total: 8 11/02/22 16:07 MVA - Hit & Run 2022091142 MVA - Hit & Run WP22029061 11/22/22 16:30 11/02/22 18:42 MVA - Hit & Run 2022091189 MVA - No Injuries WP22029074 911 11/05/22 15:14 MVA - Hit & Run 2022092026 MVA - No Injuries WP22029333 911 11/09/22 09:27 MVA - Hit & Run 2022092964 MVA - Hit & Run WP22029638 MVA - Injuries; Fire - 11/10/22 18:10 MVA - Hit & Run 2022093402 MVA - No Injuries WP22029788 911 11/22/22 18:32 MVA - Hit & Run 2022096831 MVA - Hit & Run WP22030907 911 11/29/22 17:37 MVA - Hit & Run 2022098740 MVA - Hit & Run WP22031455 911 11/30/22 12:39 MVA - Hit & Run 2022098978 MVA - Hit & Run WSRO22031548 MVA - Injuries Total: 4 11/15/22 01:57 MVA - Injuries 2022094612 MVA - Injuries WP22030129 911 11/22/22 16:30 MVA - Injuries 2022096803 MVA - Injuries WP22030899 911 11/22/22 19:05 MVA - Injuries 2022096835 MVA - Injuries WP22030909 911 11/24/22 15:54 MVA - Injuries 2022097316 MVA - No Injuries WP22031050 MVA - Injuries; Fire - Hazardous Materials Total: 1 Citizen Aid 11/16/22 04:42 MVA - Injuries; Fire - 2022094989 MVA - Injuries WP22030287 MVA - No Injuries Total: 35 11/01/22 08:55 MVA - No Injuries 2022090737 MVA - No Injuries WP22028911 11/01/22 09:09 MVA - No Injuries 2022090740 MVA - No Injuries WP22028912 11/02/22 06:59 MVA - No Injuries 2022090996 MVA - No Injuries WP22028998 911 11/02/22 20:43 MVA - No Injuries 2022091237 Citizen Aid WP22029086 11/07/22 08:01 MVA - No Injuries 2022092392 MVA - No Injuries WP22029450 11/07/22 11:50 MVA - No Injuries 2022092458 MVA - No Injuries WP22029469 911 11/07/22 12:49 MVA - No Injuries 2022092474 11/07/22 16:55 MVA - No Injuries 2022092547 MVA - No Injuries WP22029502 11/09/22 12:59 MVA - No Injuries 2022093021 MVA - No Injuries WP22029666 911 11/09/22 16:32 MVA - No Injuries 2022093080 MVA - No Injuries WP22029687 11/10/22 06:53 MVA - No Injuries 2022093229 MVA - No Injuries WP22029721 11/11/22 13:57 MVA - No Injuries 2022093637 MVA - No Injuries WP22029842 11/11/22 17:54 MVA - No Injuries 2022093687 MVA - No Injuries WP22029856 911 11/14/22 05:31 MVA - No Injuries 2022094340 MVA - No Injuries WP22030023 911 11/14/22 06:01 MVA - No Injuries 2022094345 MVA - No Injuries WP22030024 911 11/14/22 06:55 MVA - No Injuries 2022094354 MVA - No Injuries WP22030026 911 11/14/22 07:10 MVA - No Injuries 2022094358 MVA - No Injuries WP22030028 911 11/14/22 07:25 MVA - No Injuries 2022094361 MVA - No Injuries WP22030029 911 11/14/22 07:42 MVA - No Injuries 2022094367 MVA - No Injuries WP22030034 Officer 11/14/22 11:55 MVA - No Injuries 2022094449 MVA - No Injuries WP22030069 11/15/22 10:47 MVA - No Injuries 2022094742 MVA - No Injuries WSRO22030193 Page 13 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/15/22 11:05 MVA - No Injuries 2022094754 MVA - No Injuries WP22030195 911 11/16/22 07:02 MVA - No Injuries 2022095004 MVA - No Injuries WP22030291 911 11/16/22 07:18 MVA - No Injuries 2022095009 MVA - No Injuries WP22030294 Noise 11/18/22 18:59 MVA - No Injuries 2022095742 MVA - No Injuries WP22030554 WP22031566 911 11/21/22 10:20 MVA - No Injuries 2022096412 MVA - No Injuries WP22030740 911 11/21/22 17:46 MVA - No Injuries 2022096545 MVA - No Injuries WP22030791 911 11/22/22 12:24 MVA - No Injuries 2022096724 MVA - No Injuries WP22030879 11/22/22 17:18 MVA - No Injuries 2022096818 Agency Assist WP22030903 911 11/24/22 20:58 MVA - No Injuries 2022097383 MVA - No Injuries WP22031069 911 11/27/22 15:58 MVA - No Injuries 2022098155 MVA - No Injuries WP22031270 911 11/28/22 13:15 MVA - No Injuries 2022098389 MVA - No Injuries WP22031342 Parking 11/28/22 16:00 MVA - No Injuries 2022098435 MVA - No Injuries WP22031367 911 11/29/22 10:15 MVA - No Injuries 2022098615 Gopher State One BP22011408 911 11/29/22 17:31 MVA - No Injuries 2022098739 MVA - No Injuries WP22031454 Neighborhood Dispute Total: 2 11/04/22 14:34 Neighborhood Dispute 2022091729 11/30/22 20:20 Neighborhood Dispute 2022099094 Neighborhood Dispute WP22031587 911 Noise Total: 6 11/06/22 01:25 Noise 2022092163 Noise WP22029382 911 11/09/22 06:41 Noise 2022092918 Noise WP22029620 11/21/2214:40 Noise 2022096485 Noise WP22030774 11/24/22 07:33 Noise 2022097226 Noise WP22031024 11/24/2216:56 Noise 2022097332 Noise WP22031056 911 11/30/2216:03 Noise 2022099031 Noise WP22031566 911 Open Door - Window Total: 2 2022097267 Ordinance Violation WP22031034 Officer 11/13/22 23:53 Open Door - Window 2022094305 Citizen Aid WP22030020 11/23/22 07:21 Open Door - Window 2022096930 Open Door - Window WP22030938 Ordinance Violation Total: 9 11/03/22 13:53 Ordinance Violation 2022091423 Ordinance Violation WP22029143 11/03/22 14:06 Ordinance Violation 2022091433 Ordinance Violation WP22029147 11/10/22 14:25 Ordinance Violation 2022093334 Ordinance Violation WP22029770 11/12/22 23:38 Ordinance Violation 2022094055 Ordinance Violation WPRK22029953 11/21/22 12:07 Ordinance Violation 2022096441 Ordinance Violation WP22030753 11/23/22 14:13 Ordinance Violation 2022097046 Ordinance Violation WPRK22030976 11/24/22 11:55 Ordinance Violation 2022097267 Ordinance Violation WP22031034 Officer 11/27/22 10:23 Ordinance Violation 2022098092 Ordinance Violation WPRK22031250 11/29/22 16:59 Ordinance Violation 2022098731 Ordinance Violation WP22031450 Park Incident Total: 1 11/05/22 16:29 Park Incident 2022092043 Park Incident WPRK22029343 Parking Total: 11 11/02/2211:11 Parking 2022091054 Parking WP22029025 11/16/2210:27 Parking 2022095056 Parking WP22030317 11/16/2210:28 Parking 2022095057 Parking WP22030320 Page 14 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/16/22 22:28 Parking 2022095242 Parking WP22030387 11/21/2210:02 Parking 2022096407 Parking WP22030738 11/21/2210:43 Parking 2022096423 Parking WP22030748 11/21/2214:23 Parking 2022096479 Parking WP22030771 11/22/2214:07 Parking 2022096752 Parking WP22030886 911 11/23/22 06:43 Parking 2022096923 Parking WP22030934 11/26/2216:19 Parking 2022097921 Parking WP22031202 11/29/22 09:27 Parking 2022098598 Parking WP22031414 Phone Call Total: 4 11/11/22 13:39 Phone Call 2022093626 Phone Call WP22029840 Other 11/17/22 17:29 Phone Call 2022095447 Other 11/17/22 19:27 Phone Call 2022095477 Other 11/30/22 07:08 Phone Call 2022098883 Other POR Check Total: 2 11/23/22 09:53 POR Check 2022096969 Officer 11/23/22 10:17 POR Check 2022096978 Officer Probation Check Total: 6 11/03/22 09:15 Probation Check 2022091346 Officer 11/03/22 11:26 Probation Check 2022091371 Officer 11/22/22 15:39 Probation Check 2022096784 Officer 11/22/22 15:57 Probation Check 2022096796 Officer 11/23/22 11:46 Probation Check 2022097003 Officer 11/23/22 12:45 Probation Check 2022097020 Officer Public Works - Utilities Total: 1 11/27/22 13:45 Public Works - Utilities 2022098130 Repossession Total: 2 11/08/2215:36 Repossession 2022092793 11/17/22 22:14 Repossession 2022095514 Residential General Alarm Total: 3 11/15/22 09:01 Residential General 2022094704 11/16/22 04:31 Residential General 2022094983 11/23/22 06:13 Residential General 2022096919 Residential Medical Alarm Total: 3 11/04/22 13:27 Residential Medical 2022091703 11/05/22 09:15 Residential Medical 2022091961 11/06/22 09:00 Residential Medical 2022092198 Search Warrant Total: 1 11/16/22 08:28 Search Warrant SIA Area Watch Total: 11 11/01/22 22:45 SIA Area Watch 11/01/22 22:51 SIA Area Watch Public Works - Utilities WP22031262 Phone 2022095024 Search Warrant 2022090959 2022090961 911 Phone Phone Phone Phone Phone WP22030304 Officer Page 15 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/05/22 09:11 SIA Area Watch 2022091958 11/10/22 02:43 SIA Area Watch 2022093174 11/16/22 20:35 SIA Area Watch 2022095224 11/16/22 23:17 SIA Area Watch 2022095247 11/17/22 23:35 SIA Area Watch 2022095528 11/25/22 20:13 SIA Area Watch 2022097696 11/25/22 20:19 SIA Area Watch 2022097698 11/25/22 20:31 SIA Area Watch 2022097706 11/25/22 20:45 SIA Area Watch 2022097711 SIA Business Walk Through Total: 6 11/08/22 14:48 SIA Business Walk 2022092779 11/09/22 20:38 SIA Business Walk 2022093137 11/16/22 20:13 SIA Business Walk 2022095218 11/21/22 13:14 SIA Business Walk 2022096460 11/22/22 20:20 SIA Business Walk 2022096848 11/23/2215:03 SIA Business Walk 2022097065 SIA City Council - City Hall Total: 2 11/14/22 17:29 SIA City Council - City 2022094530 11/28/22 17:29 SIA City Council - City 2022098460 SIA Community Engagement Total: 2 11/15/22 08:59 SIA Community 2022094703 11/16/22 09:30 SIA Community 2022095041 SIA Community Presentation Total: 2 11/04/22 14:01 SIA Community 2022091714 11/10/22 09:56 SIA Community 2022093263 SIA Door Check Total: 3 11/01/2210:36 SIA Door Check 2022090757 11/08/22 03:30 SIA Door Check 2022092649 11/17/22 02:15 SIA Door Check 2022095267 SIA Door Check; Commercial General Alarm Total: 1 11/17/22 02:29 SIA Door Check; 2022095272 SIA Foot Patrol Total: 4 11/02/22 15:21 SIA Foot Patrol 2022091128 11/09/22 15:32 SIA Foot Patrol 2022093057 11/19/22 12:15 SIA Foot Patrol 2022095928 11/23/22 08:51 SIA Foot Patrol 2022096952 SIA House Check Total: 4 11/03/22 09:23 SIA House Check 2022091350 11/07/22 11:14 SIA House Check 2022092447 11/17/22 11:17 SIA House Check 2022095355 11/28/22 10:41 SIA House Check 2022098341 Officer Officer Page 16 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported SIA Other Total: 3 11/13/22 00:57 SIA Other 2022094067 11/17/22 14:37 SIA Other 2022095391 11/24/22 20:58 SIA Other 2022097382 SIA Parks Total: 50 11/02/22 08:37 SIA Parks 2022091014 11/02/22 10:48 SIA Parks 2022091045 11/02/22 22:56 SIA Parks 2022091262 11/02/22 22:58 SIA Parks 2022091263 11/04/22 17:46 SIA Parks 2022091791 11/05/22 00:07 SIA Parks 2022091909 11/05/22 09:48 SIA Parks 2022091964 11/05/22 16:26 SIA Parks 2022092042 11/06/22 00:27 SIA Parks 2022092157 11/06/2210:01 SIA Parks 2022092206 11/07/22 09:39 SIA Parks 2022092417 11/09/22 09:02 SIA Parks 2022092955 11/09/22 11:49 SIA Parks 2022092998 11/10/22 06:22 SIA Parks 2022093222 11/11/22 13:28 SIA Parks 2022093622 11/11/22 21:46 SIA Parks 2022093752 11/12/22 07:13 SIA Parks 2022093828 11/12/22 18:09 SIA Parks 2022093974 11/12/22 23:28 SIA Parks 2022094052 11/13/22 07:06 SIA Parks 2022094088 11/13/22 11:16 SIA Parks 2022094140 11/15/22 11:02 SIA Parks 2022094750 11/15/22 17:22 SIA Parks 2022094858 11/17/22 09:18 SIA Parks 2022095330 11/17/22 22:59 SIA Parks 2022095522 11/18/22 08:35 SIA Parks 2022095592 11/18/22 18:36 SIA Parks 2022095736 11/19/22 00:07 SIA Parks 2022095816 11/19/22 01:12 SIA Parks 2022095825 11/19/22 08:46 SIA Parks 2022095881 11/19/22 09:33 SIA Parks 2022095890 11/19/22 21:17 SIA Parks 2022096066 11/20/22 02:42 SIA Parks 2022096117 11/20/22 06:30 SIA Parks 2022096125 11/20/22 20:52 SIA Parks 2022096303 11/21/22 08:21 SIA Parks 2022096389 11/23/22 13:49 SIA Parks 2022097037 11/24/22 10:42 SIA Parks 2022097256 11/24/22 16:14 SIA Parks 2022097321 11/24/22 21:29 SIA Parks 2022097391 11/24/22 22:10 SIA Parks 2022097401 Page 17 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/25/22 17:46 SIA Parks 2022097652 11/26/22 22:45 SIA Parks 2022098015 11/26/22 23:52 SIA Parks 2022098024 11/27/22 08:45 SIA Parks 2022098074 11/27/22 08:51 SIA Parks 2022098075 11/27/22 14:48 SIA Parks 2022098139 11/28/22 11:01 SIA Parks 2022098348 11/30/22 00:53 SIA Parks 2022098805 11/30/22 06:30 SIA Parks 2022098877 SIA School Check Total: 5 11/03/22 13:38 SIA School Check 2022091416 11/15/22 09:39 SIA School Check 2022094720 11/17/22 08:08 SIA School Check 2022095313 11/22/2210:34 SIA School Check 2022096702 11/29/22 10:22 SIA School Check 2022098617 SIA Water Access Landing Check Total: 1 11/02/2210:40 SIA Water Access 2022091043 SIA Winter Parking Warning Total: 5 11/15/22 04:26 SIA Winter Parking 2022094630 Officer 11/15/22 04:45 SIA Winter Parking 2022094645 Officer 11/16/22 02:30 SIA Winter Parking 2022094968 Officer 11/16/22 02:35 SIA Winter Parking 2022094970 Officer 11/16/22 02:42 SIA Winter Parking 2022094973 Officer Sign - Signal Repair Total: 2 WP22030159 11/12/22 03:48 Sign - Signal Repair 2022093804 Phone 11/25/22 08:35 Sign - Signal Repair 2022097487 911 Snowbird Total: 28 11/15/22 04:24 Snowbird 2022094627 Snowbird WP22030144 11/15/22 04:39 Snowbird 2022094641 Snowbird WP22030154 Officer 11/15/22 04:51 Snowbird 2022094651 Snowbird WP22030159 11/16/22 02:22 Snowbird 2022094962 Snowbird WP22030273 11/30/22 01:32 Snowbird 2022098809 Snowbird WP22031479 Officer 11/30/22 01:41 Snowbird 2022098811 Snowbird WP22031481 Officer 11/30/22 01:44 Snowbird 2022098812 Snowbird WP22031482 Officer 11/30/22 01:54 Snowbird 2022098814 Snowbird WP22031483 Officer 11/30/22 01:57 Snowbird 2022098815 Snowbird WP22031484 Officer 11/30/22 02:33 Snowbird 2022098823 Snowbird WP22031488 Officer 11/30/22 02:36 Snowbird 2022098825 Snowbird WP22031491 11/30/22 02:40 Snowbird 2022098826 Snowbird WP22031494 11/30/22 02:40 Snowbird 2022098827 Snowbird WP22031504 11/30/22 02:41 Snowbird 2022098828 Snowbird WP22031508 11/30/22 02:42 Snowbird 2022098829 Snowbird WP22031510 11/30/22 02:42 Snowbird 2022098831 Snowbird WP22031507 11/30/22 03:06 Snowbird 2022098835 Snowbird WP22031495 Page 18 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/30/22 03:08 Snowbird 2022098836 Snowbird WP22031497 11/30/22 03:10 Snowbird 2022098837 Snowbird WP22031498 11/30/22 03:15 Snowbird 2022098839 Snowbird WP22031499 11/30/22 03:17 Snowbird 2022098840 Snowbird WP22031500 11/30/22 03:19 Snowbird 2022098841 Snowbird WP22031501 11/30/22 03:20 Snowbird 2022098842 Snowbird WP22031502 11/30/22 03:26 Snowbird 2022098845 Snowbird WP22031503 11/30/22 03:36 Snowbird 2022098847 Snowbird WP22031505 11/30/22 03:59 Snowbird 2022098848 Snowbird WP22031506 11/30/22 04:00 Snowbird 2022098849 Snowbird WP22031511 11/30/22 04:45 Snowbird 2022098860 Snowbird WP22031512 Snow Emergency Total: 1 11/29/22 14:48 Snow Emergency 2022098692 Stalking; Traffic - Complaint Total: 1 11/01/22 21:39 Stalking; Traffic - 2022090947 Agency Assist Stolen - Vehicle Total: 4 11/10/22 12:59 Stolen - Vehicle 2022093312 Stolen - Vehicle 11/18/22 19:35 Stolen - Vehicle 2022095753 Stolen - Vehicle 11/30/22 16:47 Stolen - Vehicle 2022099046 Stolen - Vehicle 11/30/22 18:49 Stolen - Vehicle 2022099074 Stolen - Vehicle Submerged Vehicle; MVA - Injuries Total: 1 11/10/22 18:53 Submerged Vehicle; 2022093410 DUI Surveillance Total: 4 11/01/22 02:12 Surveillance 2022090690 11/02/2213:25 Surveillance 2022091095 11/23/2216:45 Surveillance 2022097095 Drugs 11/25/22 22:48 Surveillance 2022097750 Suspicious - Circumstances Total: 28 11/03/22 15:16 Suspicious - 2022091459 11/03/22 18:14 Suspicious - 2022091519 11/04/22 12:46 Suspicious - 2022091686 11/04/22 19:55 Suspicious - 2022091834 11/06/22 03:18 Suspicious - 2022092166 11/06/22 19:02 Suspicious - 2022092299 11/08/22 09:21 Suspicious - 2022092700 11/08/22 12:43 Suspicious - 2022092744 11/09/22 08:45 Suspicious - 2022092948 11/09/22 12:16 Suspicious - 2022093007 11/10/22 08:08 Suspicious - 2022093240 11/13/22 03:01 Suspicious - 2022094078 11/13/22 17:59 Suspicious - 2022094237 11/16/22 09:13 Suspicious - 2022095037 11/16/22 14:09 Suspicious - 2022095120 Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances Suspicious - Circumstances WP22028987 911 WP22029758 Phone WP22030556 911 WP22031571 Phone WP22031578 911 WP22029790 911 WSIU22030993 WP22029159 Phone WP22029181 Phone WP22029232 Phone WP22029283 Phone WP22029383 911 WP22029429 Phone WP22029552 Phone WP22029574 Phone WP22029632 Phone WP22029659 Phone WP22029727 Phone WP22029960 Phone WP22030008 Phone WP22030309 Phone WP22030347 Phone Page 19 of 28 Incident Start Date/Time Initial Call CFS # 11/19/22 01:40 Person - Suspicious - 2022095830 11/20/22 17:23 Suspicious - Circumstances Suspicious - 2022096252 11/25/22 10:46 11/04/22 Suspicious - 2022097526 11/25/22 15:27 Person - Suspicious - 2022097607 11/25/22 21:09 Suspicious - Circumstances Suspicious - 2022097722 11/26/22 06:38 11/05/22 Suspicious - 2022097798 11/26/22 23:25 Person - Suspicious - 2022098023 11/27/22 12:00 Suspicious - Person - Vehicle WP22031316 Suspicious - 2022098110 11/27/22 15:55 11/15/22 Suspicious - 2022098154 11/27/22 16:02 Person - Suspicious - 2022098156 11/28/22 16:20 Phone Suspicious - 2022098439 11/30/22 02:44 11/15/22 Suspicious - 2022098832 11/30/22 11:01 Person - Suspicious - 2022098945 Suspicious - Item Total: 1 11/13/22 14:00 Suspicious - Item 2022094181 Suspicious - Person - Vehicle Total: 19 11/01/22 10:02 Suspicious - Circumstances Suspicious - Person - 2022090747 11/02/22 10:59 Suspicious - Circumstances Suspicious - Person - 2022091048 11/04/22 14:49 Suspicious - Circumstances Suspicious - Person - 2022091735 11/04/22 18:16 Suspicious - Circumstances Suspicious - Person - 2022091803 11/05/22 18:58 Suspicious - Person - Vehicle WP22030794 Suspicious - Person - 2022092084 11/13/22 14:23 Suspicious - Person - Vehicle WP22031316 Suspicious - Person - 2022094192 11/15/22 07:29 WP22031184 Suspicious - Person - 2022094674 11/15/22 07:59 Phone Suspicious - Person - 2022094685 11/15/22 20:14 Suspicious - Person - 2022094890 11/16/22 15:24 Suspicious - Person - 2022095150 11/20/22 01:04 Suspicious - Person - 2022096100 11/20/22 13:28 Suspicious - Person - 2022096196 11/21/22 13:23 Suspicious - Person - 2022096465 11/21/22 18:41 Suspicious - Person - 2022096554 11/23/22 17:33 Suspicious - Person - 2022097107 11/27/22 23:38 Suspicious - Person - 2022098256 11/28/22 07:26 Suspicious - Person - 2022098304 11/28/22 08:46 Suspicious - Person - 2022098319 11/30/22 11:05 Suspicious - Person - 2022098947 Theft Total: 9 11/02/22 15:04 11/10/22 16:03 11/13/22 17:06 11/16/22 15:38 11/17/22 17:04 11/20/22 11:58 11/25/22 18:54 11/26/22 12:33 11/29/22 00:18 Final Incident Case Number How Reported Check Welfare WP22030573 911 Suspicious - Circumstances WP22030685 Phone Suspicious - Circumstances WP22031101 911 Suspicious - Circumstances WP22031120 911 Suspicious - Circumstances WP22031151 Phone Suspicious - Circumstances WP22031161 Phone Suspicious - Circumstances WP22031229 Phone Suspicious - Circumstances WP22031258 911 Suspicious - Circumstances WP22031269 Phone Juvenile - Complaint WP22031273 Phone Suspicious - Circumstances WP22031369 Phone Suspicious - Circumstances WP22031493 Phone CSC Sex Offense WP22031534 Phone Suspicious - Item WP22029983 Phone Suspicious - Person - Vehicle WP22028915 Phone Suspicious - Person - Vehicle WP22029024 Phone Suspicious - Person - Vehicle WP22029249 911 Suspicious - Person - Vehicle WP22029276 911 Suspicious - Person - Vehicle WP22029357 911 Suspicious - Person - Vehicle WP22029986 Phone Suspicious - Person - Vehicle WP22030166 Phone Suspicious - Person - Vehicle WP22030170 Phone Suspicious - Person - Vehicle WP22030245 Phone Suspicious - Person - Vehicle WP22030359 Phone Suspicious - Person - Vehicle WP22030640 911 Suspicious - Person - Vehicle WP22030668 Phone Suspicious - Person - Vehicle WP22030760 911 Suspicious - Person - Vehicle WP22030794 911 Suspicious - Person - Vehicle WP22030994 Phone Suspicious - Person - Vehicle WP22031294 Phone Suspicious - Person - Vehicle WP22031316 Phone Suspicious - Person - Vehicle WP22031321 Phone Suspicious - Person - Vehicle WP22031535 Phone Theft 2022091123 Theft WP22029054 Phone Theft 2022093361 Theft WP22029781 911 Theft 2022094224 Theft WP22030003 Phone Theft 2022095153 Theft WP22030361 Phone Theft 2022095441 Theft WP22030454 Phone Theft 2022096169 Theft WP22030663 Phone Theft 2022097676 Theft WP22031138 Phone Theft 2022097872 Theft WP22031184 Phone Theft 2022098544 Theft WP22031393 Phone Page 20 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported Theft - From Vehicle Total: 5 11/02/22 11:31 Theft - From Vehicle 11/15/22 08:47 Theft - From Vehicle 11/16/22 16:32 Theft - From Vehicle 11/19/22 15:22 Theft - From Vehicle 11/20/22 21:14 Theft - From Vehicle Theft - Gas Drive Off Total: 2 11/07/22 08:31 Theft - Gas Drive Off 11/16/22 13:07 Theft - Gas Drive Off Theft - Shoplifting Total: 20 11/05/22 13:29 Theft - Shoplifting 11/05/22 15:29 Theft - Shoplifting 11/08/22 14:43 Theft - Shoplifting 11/09/22 19:40 Theft - Shoplifting 11/10/22 13:31 Theft - Shoplifting 11/12/22 12:32 Theft - Shoplifting 11/18/22 17:26 Theft - Shoplifting 11/18/22 20:37 Theft - Shoplifting 11/20/22 11:45 Theft - Shoplifting 11/21/22 12:06 Theft - Shoplifting 11/25/22 11:32 Theft - Shoplifting 11/25/22 12:59 Theft - Shoplifting 11/25/22 13:59 Theft - Shoplifting 11/25/22 16:54 Theft - Shoplifting 11/25/22 21:01 Theft - Shoplifting 11/25/22 21:01 Theft - Shoplifting 11/26/22 07:48 Theft - Shoplifting 11/26/22 10:00 Theft - Shoplifting 11/28/22 13:17 Theft - Shoplifting 11/28/22 14:24 Theft - Shoplifting 2022091063 Lost - Found Property 2022094698 Theft - From Vehicle 2022095169 Theft - From Vehicle 2022095970 Theft - From Vehicle 2022096307 Theft - From Vehicle 2022092400 2022095100 2022092008 Theft - Shoplifting 2022092027 Theft - Shoplifting 2022092776 Theft - Shoplifting 2022093121 Theft - Shoplifting 2022093321 Theft - Shoplifting 2022093887 Theft - Shoplifting 2022095714 Theft - Shoplifting 2022095765 Theft - Shoplifting 2022096164 Theft - Shoplifting 2022096440 Theft - Shoplifting 2022097541 Theft - Shoplifting 2022097567 Theft - Shoplifting 2022097585 Theft - Shoplifting 2022097630 Theft - Shoplifting 2022097720 Theft - Shoplifting 2022097721 Theft - Shoplifting 2022097802 Theft - Shoplifting 2022097834 Theft - Shoplifting 2022098390 Theft - Shoplifting 2022098410 Theft - Shoplifting Theft - Shoplifting; Suspicious - Person - Vehicle Total: 1 11/26/22 18:15 Theft - Shoplifting; 2022097947 Theft - Shoplifting Threats Total: 6 11/01/22 21:32 Threats 2022090945 11/03/22 22:18 Threats 2022091586 11/04/2213:24 Threats 2022091702 11/11/22 23:31 Threats 2022093780 11/15/22 09:09 Threats 2022094705 11/19/2211:24 Threats 2022095916 Tow Total: 3 11/16/22 08:05 Tow 2022095020 11/29/22 14:24 Tow 2022098681 11/29/22 14:37 Tow 2022098686 Threats Threats Medical - Psychiatric - Civil Complaint Threats Threats WP22029032 Phone WP22030173 911 WP22030369 Phone WP22030606 Phone WP22030702 Phone Phone Phone WP22029327 911 WP22029334 Phone WP22029577 Phone WP22029704 WP22029762 911 WP22029910 911 WP22030545 911 WP22030560 Phone WP22030662 911 WP22030752 911 WP22031105 Phone WP22031112 911 WP22031117 WP22031128 Phone WP22031149 WP22031150 WP22031162 Phone WP22031172 Phone WP22031343 911 WP22031358 Phone WP22031209 Phone WP22028988 911 WP22029200 Phone WP22029238 Phone WP22029881 911 WP22030175 Phone WP22030592 Phone Phone Phone Phone Page 21 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Traffic - Complaint Total: 19 11/01/22 13:38 Traffic - Complaint 2022090815 Traffic - Complaint 11/02/22 18:26 Traffic - Complaint 2022091184 Traffic - Complaint 11/02/22 19:35 Traffic - Complaint 2022091212 Traffic - Complaint 11/03/22 22:20 Traffic - Complaint 2022091587 Traffic - Complaint 11/08/22 12:17 Traffic - Complaint 2022092739 Traffic - Complaint 11/08/22 16:55 Traffic - Complaint 2022092814 Phone 11/09/22 16:23 Traffic - Complaint 2022093073 Traffic - Complaint 11/10/22 13:16 Traffic - Complaint 2022093317 Traffic - Complaint 11/11/22 12:49 Traffic - Complaint 2022093614 Traffic - Complaint 11/11/22 13:55 Traffic - Complaint 2022093634 Traffic - Complaint 11/11/2214:47 Traffic -Complaint 2022093645 Officer 11/12/22 13:52 Traffic - Complaint 2022093907 Traffic - Complaint 11/18/22 18:51 Traffic - Complaint 2022095740 Traffic - Complaint 11/19/22 14:26 Traffic - Complaint 2022095958 Traffic - Complaint 11/22/22 10:20 Traffic - Complaint 2022096697 Traffic - Complaint 11/23/22 13:51 Traffic - Complaint 2022097038 Traffic - Complaint 11/23/22 16:02 Traffic - Complaint 2022097082 Traffic - Complaint 11/27/22 20:56 Traffic - Complaint 2022098224 DUI 11/30/22 13:57 Traffic - Complaint 2022098995 Traffic - Complaint Traffic - Complaint; Domestic Disturbance Total: 1 11/26/22 20:11 Traffic - Complaint; 2022097979 Traffic - Complaint Traffic - Hazard Total: 5 Case Number How Reported WP22028943 911 WP22029072 911 WP22029080 Phone WP22029201 911 WP22029572 Phone 911 WP22029684 911 WP22029759 Phone WP22029834 911 WP22029841 Phone 911 WP22029915 Phone WP22030553 911 WP22030602 Phone WP22030868 911 WP22030972 911 WP22030984 911 WP22031289 Phone WSRO22031554 WP22031219 911 11/06/22 00:59 Traffic - Hazard 2022092160 Traffic - Hazard WP22029380 Phone 11/09/22 15:33 Traffic - Hazard 2022093058 Traffic - Hazard WP22029680 Phone 11/14/22 15:05 Traffic - Hazard 2022094490 Traffic - Hazard WP22030093 Phone 11/21/22 08:51 Traffic - Hazard 2022096390 Traffic - Hazard WP22030732 Phone 11/26/22 18:27 Traffic - Hazard 2022097952 Traffic - Hazard WP22031214 Phone Traffic Stop Total: 243 11/01/22 01:05 Traffic Stop 2022090688 Officer 11/01/22 11:29 Traffic Stop 2022090771 Traffic Stop WP22028922 Officer 11/01/2215:25 Traffic Stop 2022090841 Officer 11/01/2216:09 Traffic Stop 2022090857 Traffic Stop WP22028961 Officer 11/01/22 23:37 Traffic Stop 2022090966 Officer 11/02/22 00:45 Traffic Stop 2022090976 Officer 11/02/22 00:55 Traffic Stop 2022090978 Officer 11/02/22 01:00 Traffic Stop 2022090979 Officer 11/02/22 04:36 Traffic Stop 2022090987 Officer 11/02/22 09:44 Traffic Stop 2022091027 Officer 11/02/22 18:15 Traffic Stop 2022091177 Officer 11/02/2219:00 Traffic Stop 2022091196 Officer 11/02/22 19:47 Traffic Stop 2022091214 Officer 11/02/22 20:16 Traffic Stop 2022091226 Officer 11/02/22 20:38 Traffic Stop 2022091234 Officer Page 22 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/02/22 20:58 Traffic Stop 2022091241 Officer 11/02/22 21:11 Traffic Stop 2022091242 Officer 11/02/22 21:49 Traffic Stop 2022091250 Officer 11/02/22 23:39 Traffic Stop 2022091271 Officer 11/03/22 02:19 Traffic Stop 2022091297 Officer 11/03/22 07:14 Traffic Stop 2022091315 Officer 11/03/22 07:22 Traffic Stop 2022091319 Traffic Stop WP22029106 Officer 11/03/22 07:51 Traffic Stop 2022091323 Traffic Stop WP22029108 Officer 11/03/22 16:37 Traffic Stop 2022091489 Traffic Stop WP22029169 Officer 11/03/22 16:40 Traffic Stop 2022091491 Traffic Stop WP22029170 Officer 11/03/22 16:41 Traffic Stop 2022091492 Officer 11/03/22 16:46 Traffic Stop 2022091494 Officer 11/03/22 17:04 Traffic Stop 2022091503 Traffic Stop WP22029174 Officer 11/03/22 19:41 Traffic Stop 2022091552 Officer 11/03/22 20:07 Traffic Stop 2022091558 Traffic Stop WP22029192 Officer 11/04/22 05:53 Traffic Stop 2022091605 Officer 11/04/22 12:41 Traffic Stop 2022091685 Officer 11/04/22 20:03 Traffic Stop 2022091839 Officer 11/04/22 20:49 Traffic Stop 2022091854 Officer 11/04/22 22:29 Traffic Stop 2022091884 Officer 11/04/22 22:51 Traffic Stop 2022091892 Officer 11/04/22 23:44 Traffic Stop 2022091901 Officer 11/04/22 23:55 Traffic Stop 2022091905 Officer 11/05/22 01:06 Traffic Stop 2022091913 Officer 11/05/22 01:26 Traffic Stop 2022091916 Officer 11/05/22 02:23 Traffic Stop 2022091923 Officer 11/05/22 17:09 Traffic Stop 2022092060 Traffic Stop WP22029350 Officer 11/05/22 17:38 Traffic Stop 2022092068 Officer 11/05/22 21:05 Traffic Stop 2022092109 Officer 11/05/22 22:23 Traffic Stop 2022092134 Officer 11/05/22 22:30 Traffic Stop 2022092136 Officer 11/06/2216:53 Traffic Stop 2022092286 Officer 11/06/22 21:27 Traffic Stop 2022092332 Officer 11/06/22 21:42 Traffic Stop 2022092335 Officer 11/06/22 22:47 Traffic Stop 2022092343 Officer 11/07/22 08:30 Traffic Stop 2022092399 Traffic Stop WP22029454 Officer 11/07/22 09:18 Traffic Stop 2022092410 Officer 11/07/22 09:24 Traffic Stop 2022092415 Officer 11/07/22 13:52 Traffic Stop 2022092494 Officer 11/07/22 14:42 Traffic Stop 2022092504 Officer 11/07/22 15:45 Traffic Stop 2022092516 Officer 11/07/22 15:55 Traffic Stop 2022092521 Officer 11/07/22 16:38 Traffic Stop 2022092541 Officer 11/07/22 23:34 Traffic Stop 2022092628 Officer 11/08/22 01:06 Traffic Stop 2022092639 Traffic Stop WP22029529 Officer 11/08/22 01:18 Traffic Stop 2022092641 Officer 11/08/22 14:22 Traffic Stop 2022092771 Officer Page 23 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/09/22 10:39 Traffic Stop 2022092982 Officer 11/09/22 12:27 Traffic Stop 2022093010 Officer 11/09/22 12:48 Traffic Stop 2022093015 Officer 11/09/22 13:57 Traffic Stop 2022093030 Officer 11/09/22 15:47 Traffic Stop 2022093063 Officer 11/09/22 19:19 Traffic Stop 2022093117 Officer 11/09/22 22:18 Traffic Stop 2022093152 Officer 11/10/22 03:42 Traffic Stop 2022093187 Officer 11/10/22 18:18 Traffic Stop 2022093404 Officer 11/10/22 20:04 Traffic Stop 2022093431 Officer 11/10/22 20:39 Traffic Stop 2022093438 Officer 11/10/22 21:03 Traffic Stop 2022093444 Officer 11/10/22 22:14 Traffic Stop 2022093455 Officer 11/10/22 23:01 Traffic Stop 2022093462 Officer 11/11/22 01:49 Traffic Stop 2022093491 Officer 11/11/22 02:04 Traffic Stop 2022093499 Officer 11/11/22 09:28 Traffic Stop 2022093574 Officer 11/11/22 10:37 Traffic Stop 2022093590 Traffic Stop WP22029830 Officer 11/11/22 11:38 Traffic Stop 2022093603 Officer 11/11/22 13:26 Traffic Stop 2022093621 Officer 11/11/22 14:07 Traffic Stop 2022093640 Officer 11/11/22 14:49 Traffic Stop 2022093646 Traffic Stop WP22029846 Officer 11/11/22 16:34 Traffic Stop 2022093666 Officer 11/11/22 19:42 Traffic Stop 2022093717 Officer 11/11/22 20:12 Traffic Stop 2022093727 Officer 11/11/22 23:15 Traffic Stop 2022093777 Officer 11/11/22 23:30 Traffic Stop 2022093779 Officer 11/12/22 06:06 Traffic Stop 2022093817 Officer 11/12/22 13:00 Traffic Stop 2022093896 Officer 11/12/22 13:45 Traffic Stop 2022093904 Officer 11/12/22 14:54 Traffic Stop 2022093923 Officer 11/12/22 15:14 Traffic Stop 2022093926 Officer 11/12/22 17:50 Traffic Stop 2022093969 Officer 11/12/22 22:35 Traffic Stop 2022094038 Drugs WP22029949 Officer 11/13/22 00:45 Traffic Stop 2022094064 Traffic Stop WP22029957 Officer 11/13/22 10:19 Traffic Stop 2022094120 Officer 11/13/22 10:31 Traffic Stop 2022094125 Officer 11/14/22 14:41 Traffic Stop 2022094483 Officer 11/14/22 14:53 Traffic Stop 2022094489 Officer 11/14/22 15:32 Traffic Stop 2022094495 Officer 11/14/22 21:08 Traffic Stop 2022094567 Officer 11/14/22 22:53 Traffic Stop 2022094586 Officer 11/14/22 23:36 Traffic Stop 2022094591 Officer 11/15/22 11:32 Traffic Stop 2022094762 Officer 11/15/22 15:04 Traffic Stop 2022094819 Officer 11/15/22 21:04 Traffic Stop 2022094904 Officer 11/15/22 22:07 Traffic Stop 2022094923 Officer Page 24 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/15/22 23:12 Traffic Stop 2022094933 Officer 11/16/22 00:32 Traffic Stop 2022094946 Officer 11/16/22 01:46 Traffic Stop 2022094953 Traffic Stop WP22030265 Officer 11/16/22 10:29 Traffic Stop 2022095059 Officer 11/16/22 10:30 Traffic Stop 2022095060 Traffic Stop WP22030316 Officer 11/16/22 11:24 Traffic Stop 2022095072 Traffic Stop WP22030326 Officer 11/16/22 14:27 Traffic Stop 2022095128 Traffic Stop WP22030350 Officer 11/16/22 14:44 Traffic Stop 2022095138 Traffic Stop WP22030355 Officer 11/17/22 04:00 Traffic Stop 2022095283 Officer 11/17/22 09:30 Traffic Stop 2022095333 Officer 11/17/22 12:56 Traffic Stop 2022095371 Officer 11/17/22 14:15 Traffic Stop 2022095386 Officer 11/17/22 18:03 Traffic Stop 2022095462 Officer 11/17/22 21:35 Traffic Stop 2022095508 Officer 11/17/22 22:18 Traffic Stop 2022095516 Officer 11/17/22 23:21 Traffic Stop 2022095526 Officer 11/17/22 23:55 Traffic Stop 2022095533 Officer 11/18/22 08:49 Traffic Stop 2022095595 Officer 11/18/22 09:11 Traffic Stop 2022095602 Officer 11/18/22 19:18 Traffic Stop 2022095749 Officer 11/18/22 21:31 Traffic Stop 2022095775 Officer 11/19/22 01:35 Traffic Stop 2022095829 Officer 11/19/22 02:03 Traffic Stop 2022095834 Officer 11/19/22 09:01 Traffic Stop 2022095882 Officer 11/19/22 13:55 Traffic Stop 2022095947 Officer 11/19/22 14:59 Traffic Stop 2022095966 Officer 11/19/22 16:28 Traffic Stop 2022095985 Officer 11/19/22 19:20 Traffic Stop 2022096033 Officer 11/19/22 19:42 Traffic Stop 2022096039 Officer 11/19/22 20:48 Traffic Stop 2022096053 Traffic Stop WP22030630 Officer 11/19/22 21:01 Traffic Stop 2022096060 Officer 11/19/22 21:12 Traffic Stop 2022096065 Officer 11/19/22 21:22 Traffic Stop 2022096067 Traffic Stop WP22030634 Officer 11/19/22 21:54 Traffic Stop 2022096072 Officer 11/19/22 23:12 Traffic Stop 2022096087 Officer 11/20/22 00:10 Traffic Stop 2022096096 Officer 11/20/22 02:24 Traffic Stop 2022096116 Officer 11/20/22 12:16 Traffic Stop 2022096174 Officer 11/20/22 13:02 Traffic Stop 2022096187 Traffic Stop WP22030666 Officer 11/20/22 18:02 Traffic Stop 2022096259 Officer 11/20/22 18:24 Traffic Stop 2022096264 Officer 11/20/22 18:37 Traffic Stop 2022096267 Officer 11/20/22 18:42 Traffic Stop 2022096270 Officer 11/20/22 18:54 Traffic Stop 2022096275 Officer 11/20/22 20:10 Traffic Stop 2022096294 Officer 11/20/22 20:30 Traffic Stop 2022096300 Traffic Stop WP22030700 Officer 11/20/22 22:28 Traffic Stop 2022096319 Drugs WP22030710 Officer Page 25 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/21/22 00:22 Traffic Stop 2022096328 Traffic Stop WP22030712 Officer 11/21/22 02:50 Traffic Stop 2022096348 Officer 11/21/22 13:35 Traffic Stop 2022096467 Officer 11/21/22 14:39 Traffic Stop 2022096484 Traffic Stop WP22030773 Officer 11/21/2215:02 Traffic Stop 2022096492 Officer 11/21/22 15:39 Traffic Stop 2022096501 Officer 11/21/22 18:19 Traffic Stop 2022096551 Officer 11/21/22 19:13 Traffic Stop 2022096559 Traffic Stop WP22030796 Officer 11/22/22 02:29 Traffic Stop 2022096616 Traffic Stop WP22030831 Officer 11/22/22 12:08 Traffic Stop 2022096723 Traffic Stop WSIU22030878Dfficer 11/22/22 15:47 Traffic Stop 2022096790 Officer 11/22/22 20:58 Traffic Stop 2022096857 Officer 11/23/22 00:34 Traffic Stop 2022096890 Officer 11/23/22 06:57 Traffic Stop 2022096924 Traffic Stop WP22030935 Officer 11/23/22 15:57 Traffic Stop 2022097080 Officer 11/23/22 18:05 Traffic Stop 2022097110 Traffic Stop WP22030995 Officer 11/23/22 18:38 Traffic Stop 2022097118 Officer 11/23/22 18:49 Traffic Stop 2022097122 Officer 11/23/2219:06 Traffic Stop 2022097130 Officer 11/23/22 19:35 Traffic Stop 2022097135 Officer 11/23/22 21:13 Traffic Stop 2022097159 Officer 11/23/22 21:25 Traffic Stop 2022097163 Officer 11/23/22 23:36 Traffic Stop 2022097192 Officer 11/24/22 01:27 Traffic Stop 2022097209 Officer 11/24/22 02:37 Traffic Stop 2022097214 Officer 11/24/2210:30 Traffic Stop 2022097253 Officer 11/24/2214:23 Traffic Stop 2022097299 Officer 11/24/22 16:17 Traffic Stop 2022097323 Officer 11/24/2217:34 Traffic Stop 2022097346 Officer 11/24/22 22:23 Traffic Stop 2022097404 Officer 11/24/22 22:29 Traffic Stop 2022097406 Officer 11/25/22 01:22 Traffic Stop 2022097450 Officer 11/25/22 01:46 Traffic Stop 2022097453 Officer 11/25/22 02:21 Traffic Stop 2022097457 Officer 11/25/22 02:40 Traffic Stop 2022097459 Officer 11/25/22 06:55 Traffic Stop 2022097473 Officer 11/25/22 08:15 Traffic Stop 2022097482 Officer 11/25/22 09:12 Traffic Stop 2022097495 Traffic Stop WP22031092 Officer 11/25/22 09:31 Traffic Stop 2022097501 Officer 11/25/22 13:33 Traffic Stop 2022097576 Officer 11/25/22 17:12 Traffic Stop 2022097638 Officer 11/25/22 17:23 Traffic Stop 2022097642 Officer 11/25/22 17:50 Traffic Stop 2022097656 Officer 11/25/22 20:20 Traffic Stop 2022097699 Officer 11/25/22 20:28 Traffic Stop 2022097702 Officer 11/25/22 20:30 Traffic Stop 2022097705 Officer 11/25/22 20:46 Traffic Stop 2022097712 Officer Page 26 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/25/22 20:59 Traffic Stop 2022097719 11/09/22 07:44 Training Officer 11/25/22 21:18 Traffic Stop 2022097726 Officer 11/25/22 21:33 Traffic Stop 2022097732 Officer 11/25/22 21:40 Traffic Stop 2022097735 Officer 11/25/22 21:46 Traffic Stop 2022097737 Officer 11/25/22 23:34 Traffic Stop 2022097766 Officer 11/26/22 02:24 Traffic Stop 2022097785 Officer 11/26/22 05:24 Traffic Stop 2022097795 Officer 11/26/2214:52 Traffic Stop 2022097903 Officer 11/26/22 22:19 Traffic Stop 2022098009 Officer 11/26/22 23:07 Traffic Stop 2022098020 Drugs WP22031228 Officer 11/26/22 23:55 Traffic Stop 2022098025 Officer 11/27/22 15:13 Traffic Stop 2022098146 Officer 11/27/22 15:48 Traffic Stop 2022098152 Officer 11/27/22 16:08 Traffic Stop 2022098157 Traffic Stop WP22031271 Officer 11/27/22 17:25 Traffic Stop 2022098176 Officer 11/27/22 18:12 Traffic Stop 2022098187 Traffic Stop WP22031281 Officer 11/27/22 18:53 Traffic Stop 2022098197 Officer 11/27/22 20:04 Traffic Stop 2022098212 Officer 11/27/22 22:47 Traffic Stop 2022098247 Officer 11/28/22 13:55 Traffic Stop 2022098403 Traffic Stop WP22031351 Officer 11/28/22 14:12 Traffic Stop 2022098408 Traffic Stop WP22031359 Officer 11/28/22 15:53 Traffic Stop 2022098432 Officer 11/28/2217:20 Traffic Stop 2022098457 Traffic Stop WP22031377 Officer 11/28/22 17:56 Traffic Stop 2022098469 Officer 11/28/22 19:05 Traffic Stop 2022098483 Officer 11/28/22 19:48 Traffic Stop 2022098489 Officer 11/28/22 20:09 Traffic Stop 2022098497 Officer 11/28/22 20:31 Traffic Stop 2022098502 Officer 11/28/22 21:47 Traffic Stop 2022098519 Traffic Stop WP22031387 Officer 11/28/22 22:03 Traffic Stop 2022098521 Officer 11/28/22 23:08 Traffic Stop 2022098538 Officer 11/29/22 01:00 Traffic Stop 2022098548 Traffic Stop WP22031397 Officer 11/29/22 13:13 Traffic Stop 2022098658 Officer 11/29/22 13:29 Traffic Stop 2022098661 Officer 11/29/22 14:41 Traffic Stop 2022098689 Traffic Stop WP22031435 Officer 11/29/22 22:06 Traffic Stop 2022098788 Traffic Stop WP22031470 Officer 11/29/22 22:22 Traffic Stop 2022098789 Officer 11/29/22 22:40 Traffic Stop 2022098791 Officer 11/30/22 14:15 Traffic Stop 2022099001 Officer Training Total: 13 11/02/22 09:39 Training 2022091024 11/08/22 07:00 Training 2022092673 11/09/22 07:21 Training 2022092926 11/09/22 07:44 Training 2022092931 11/09/22 08:12 Training 2022092941 Page 27 of 28 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 11/09/22 09:11 Training 2022092959 11/14/2210:03 Training 2022094414 11/15/2210:48 Training 2022094745 11/16/2210:46 Training 2022095064 11/16/2219:53 Training 2022095213 11/18/22 08:06 Training 2022095581 11/22/2211:07 Training 2022096711 911 11/28/2218:18 Training 2022098473 Trespass Total: 2 11/15/22 09:48 Trespass 2022094726 Trespass WSR022030182 11/17/2212:42 Trespass 2022095369 Trespass WP22030427 Phone Unwanted Person Total: 3 11/08/22 18:54 Unwanted Person 2022092850 Unwanted Person WP22029601 Phone 11/10/22 21:08 Unwanted Person 2022093446 Civil Complaint WP22029798 911 11/20/22 22:59 Unwanted Person 2022096325 Unwanted Person WP22030711 Phone Walk Away Total: 2 11/10/22 10:52 Walk Away 2022093275 Walk Away WSR02202974dhone 11/10/22 14:59 Walk Away 2022093340 Walk Away WP22029772 Phone Warrant - Arrest Total: 1 11/22/22 09:09 Warrant - Arrest 2022096678 Warrant - Arrest WSIU22030858Jfficer Warrant - Attempt Total: 5 11/09/22 16:26 Warrant - Attempt 2022093078 Officer 11/11/22 00:21 Warrant - Attempt 2022093477 Drugs WP22029807 Officer 11/14/22 22:00 Warrant - Attempt 2022094575 11/21/2216:26 Warrant - Attempt 2022096517 11/30/22 09:38 Warrant - Attempt 2022098919 Total Records: 1068 Page 28 of 28 Monticello Patrol Hour Summary Hours Purchased Per Contract: 1 18,980.00 Starting Hours (beginning of month): 3,314.25 M -T -D (detailed below): 1,566.25 "Estimated Hours not verified by final monthly payroll Balance going forward (to next month): 1,748.00 Y -T -D: 1 17.232.00 Shift Start Shift Stop Date Shift Start Time Shift Stop Date Time Schedule Position Time Type Regular Hours 1 -Nov -22 6:00 1 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 1 -Nov -22 8:00 1 -Nov -22 18:00 Monticello (52) 3211 Sheriff Gener 10.00 1 -Nov -22 12:00 1 -Nov -22 22:00 Monticello (52) 3221 Sheriff Gener 10.00 1 -Nov -22 14:00 2 -Nov -22 0:00 Monticello (52) 3230 Sheriff Gener 10.00 1 -Nov -22 18:00 2 -Nov -22 4:00 Monticello (52) 3240 Sheriff Gener 10.00 1 -Nov -22 20:00 2 -Nov -22 6:00 Monticello (52) 3241 Sheriff Gener 10.00 2 -Nov -22 6:00 2 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 2 -Nov -22 8:00 2 -Nov -22 18:00 Monticello (52) 3211 Sheriff Gener 10.00 2 -Nov -22 12:00 2 -Nov -22 22:00 Monticello (52) 3221 Sheriff Gener 10.00 2 -Nov -22 18:00 3 -Nov -22 4:00 Monticello (52) 3240 Sheriff Gener 10.00 2 -Nov -22 20:00 3 -Nov -22 6:00 Monticello (52) 3241 Sheriff Gener 10.00 3 -Nov -22 6:00 3 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 3 -Nov -22 8:00 3 -Nov -22 18:00 Monticello (52) 3211 Sheriff Gener 10.00 3 -Nov -22 12:00 3 -Nov -22 22:00 Monticello (52) 3221 Sheriff Gener 10.00 3 -Nov -22 18:00 4 -Nov -22 4:00 Monticello (52) 3240 Sheriff Gener 10.00 3 -Nov -22 20:00 4 -Nov -22 6:00 Monticello (52) 3241 Sheriff Gener 10.00 4 -Nov -22 6:00 4 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 4 -Nov -22 8:00 4 -Nov -22 18:00 Monticello (52) 3211 Sheriff Gener 10.00 4 -Nov -22 12:00 4 -Nov -22 22:00 Monticello (52) 3221 Sheriff Gener 10.00 4 -Nov -22 18:00 5 -Nov -22 4:00 Monticello (52) 3240 Sheriff Gener 10.00 4 -Nov -22 20:00 5 -Nov -22 6:00 Monticello (52) 3241 Sheriff Gener 10.00 5 -Nov -22 6:00 5 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 5 -Nov -22 10:00 5 -Nov -22 20:00 Monticello (52) 3211 Sheriff Gener 10.00 5 -Nov -22 12:00 5 -Nov -22 22:00 Monticello (52) 3221 Sheriff Gener 10.00 5 -Nov -22 18:00 6 -Nov -22 4:00 Monticello (52) 3240 Sheriff Gener 11.00 5 -Nov -22 20:00 6 -Nov -22 6:00 Monticello (52) 3241 Sheriff Gener 11.00 6 -Nov -22 6:00 6 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 6 -Nov -22 8:00 6 -Nov -22 18:00 Monticello (52) 3211 Sheriff Gener 10.00 6 -Nov -22 12:00 6 -Nov -22 22:00 Monticello (52) 3221 Sheriff Gener 10.00 6 -Nov -22 18:00 7 -Nov -22 4:00 Monticello (52) 3240 Sheriff Gener 10.00 6 -Nov -22 20:00 7 -Nov -22 6:00 Monticello (52) 3241 Sheriff Gener 10.00 7 -Nov -22 6:00 7 -Nov -22 16:00 Monticello (52) 3210 Sheriff Gener 10.00 7 -Nov -22 8:00 7 -Nov -22 7 -Nov -22 12:00 7 -Nov -22 7 -Nov -22 14:00 8 -Nov -22 7 -Nov -22 18:00 8 -Nov -22 7 -Nov -22 20:00 8 -Nov -22 8 -Nov -22 6:00 8 -Nov -22 8 -Nov -22 8:00 8 -Nov -22 8 -Nov -22 12:00 8 -Nov -22 8 -Nov -22 14:00 9 -Nov -22 8 -Nov -22 18:00 9 -Nov -22 8 -Nov -22 20:00 9 -Nov -22 9 -Nov -22 6:00 9 -Nov -22 9 -Nov -22 8:00 9 -Nov -22 9 -Nov -22 12:00 9 -Nov -22 9 -Nov -22 18:00 10 -Nov -22 9 -Nov -22 20:00 10 -Nov -22 10 -Nov -22 6:00 10 -Nov -22 10 -Nov -22 10:00 10 -Nov -22 10 -Nov -22 12:00 10 -Nov -22 10 -Nov -22 13:00 10 -Nov -22 10 -Nov -22 18:00 11 -Nov -22 10 -Nov -22 20:00 11 -Nov -22 11 -Nov -22 6:00 11 -Nov -22 11 -Nov -22 8:00 11 -Nov -22 11 -Nov -22 12:00 11 -Nov -22 11 -Nov -22 18:00 12 -Nov -22 11 -Nov -22 20:00 12 -Nov -22 12 -Nov -22 6:00 12 -Nov -22 12 -Nov -22 8:00 12 -Nov -22 12 -Nov -22 12:00 12 -Nov -22 12 -Nov -22 18:00 13 -Nov -22 12 -Nov -22 20:00 13 -Nov -22 13 -Nov -22 6:00 13 -Nov -22 13 -Nov -22 8:00 13 -Nov -22 13 -Nov -22 12:00 13 -Nov -22 13 -Nov -22 16:00 14 -Nov -22 13 -Nov -22 20:00 14 -Nov -22 14 -Nov -22 6:00 14 -Nov -22 14 -Nov -22 8:00 14 -Nov -22 14 -Nov -22 12:00 14 -Nov -22 14 -Nov -22 14:00 15 -Nov -22 14 -Nov -22 20:00 14 -Nov -22 14 -Nov -22 20:00 15 -Nov -22 14 -Nov -22 22:00 15 -Nov -22 15 -Nov -22 0:00 15 -Nov -22 15 -Nov -22 6:00 15 -Nov -22 15 -Nov -22 8:00 15 -Nov -22 18:00 Monticello (52) 22:00 Monticello (52) 0:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 0:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 14:15 Monticello (52) 22:00 Monticello (52) 19:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 12:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 2:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 0:00 Monticello (52) 22:00 Monticello (52) 6:00 Monticello (52) 0:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 3211 Sheriff Gener 3221 Sheriff Gener 3230 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3230 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3230 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3230 Sheriff Gener 3241 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 4.25 10.00 6.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 6.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 2.00 10.00 2.00 6.00 10.00 10.00 15 -Nov -22 12:00 15 -Nov -22 15 -Nov -22 20:00 16 -Nov -22 15 -Nov -22 20:00 16 -Nov -22 16 -Nov -22 6:00 16 -Nov -22 16 -Nov -22 8:00 16 -Nov -22 16 -Nov -22 12:00 16 -Nov -22 16 -Nov -22 14:00 17 -Nov -22 16 -Nov -22 20:00 17 -Nov -22 16 -Nov -22 20:00 17 -Nov -22 17 -Nov -22 6:00 17 -Nov -22 17 -Nov -22 8:00 17 -Nov -22 17 -Nov -22 12:00 17 -Nov -22 17 -Nov -22 18:00 18 -Nov -22 17 -Nov -22 20:00 18 -Nov -22 18 -Nov -22 6:00 18 -Nov -22 18 -Nov -22 8:00 18 -Nov -22 18 -Nov -22 12:00 18 -Nov -22 18 -Nov -22 18:00 19 -Nov -22 18 -Nov -22 20:00 19 -Nov -22 19 -Nov -22 6:00 19 -Nov -22 19 -Nov -22 8:00 19 -Nov -22 19 -Nov -22 12:00 19 -Nov -22 19 -Nov -22 18:00 20 -Nov -22 19 -Nov -22 20:00 20 -Nov -22 20 -Nov -22 6:00 20 -Nov -22 20 -Nov -22 8:00 20 -Nov -22 20 -Nov -22 12:00 20 -Nov -22 20 -Nov -22 18:00 21 -Nov -22 20 -Nov -22 20:00 21 -Nov -22 21 -Nov -22 6:00 21 -Nov -22 21 -Nov -22 8:00 21 -Nov -22 21 -Nov -22 12:00 21 -Nov -22 21 -Nov -22 18:00 22 -Nov -22 21 -Nov -22 20:00 22 -Nov -22 22 -Nov -22 6:00 22 -Nov -22 22 -Nov -22 8:00 22 -Nov -22 22 -Nov -22 12:00 22 -Nov -22 22 -Nov -22 18:00 23 -Nov -22 22 -Nov -22 20:00 23 -Nov -22 23 -Nov -22 6:00 23 -Nov -22 23 -Nov -22 8:00 23 -Nov -22 23 -Nov -22 12:00 23 -Nov -22 23 -Nov -22 18:00 24 -Nov -22 23 -Nov -22 20:00 24 -Nov -22 24 -Nov -22 6:00 24 -Nov -22 24 -Nov -22 8:00 24 -Nov -22 24 -Nov -22 12:00 24 -Nov -22 22:00 Monticello (52) 6:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 0:00 Monticello (52) 6:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 13:30 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 4:00 Monticello (52) 6:00 Monticello (52) 16:00 Monticello (52) 18:00 Monticello (52) 22:00 Monticello (52) 3221 Sheriff Gener 3241 Sheriff Gener 3240 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3230 Sheriff Gener 3241 Sheriff Gener 3240 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 5.50 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 24 -Nov -22 14:00 25 -Nov -22 0:00 Monticello (52) 24 -Nov -22 18:00 25 -Nov -22 4:00 Monticello (52) 24 -Nov -22 20:00 25 -Nov -22 6:00 Monticello (52) 25 -Nov -22 6:00 25 -Nov -22 16:00 Monticello (52) 25 -Nov -22 8:00 25 -Nov -22 18:00 Monticello (52) 25 -Nov -22 14:00 26 -Nov -22 0:00 Monticello (52) 25 -Nov -22 18:00 26 -Nov -22 4:00 Monticello (52) 25 -Nov -22 20:00 26 -Nov -22 6:00 Monticello (52) 26 -Nov -22 6:00 26 -Nov -22 16:00 Monticello (52) 26 -Nov -22 8:00 26 -Nov -22 18:00 Monticello (52) 26 -Nov -22 12:00 26 -Nov -22 22:00 Monticello (52) 26 -Nov -22 18:00 27 -Nov -22 4:00 Monticello (52) 26 -Nov -22 20:00 27 -Nov -22 6:00 Monticello (52) 27 -Nov -22 6:00 27 -Nov -22 16:00 Monticello (52) 27 -Nov -22 8:00 27 -Nov -22 18:00 Monticello (52) 27 -Nov -22 12:00 27 -Nov -22 22:00 Monticello (52) 27 -Nov -22 18:00 28 -Nov -22 4:00 Monticello (52) 27 -Nov -22 20:00 28 -Nov -22 6:00 Monticello (52) 28 -Nov -22 6:00 28 -Nov -22 16:00 Monticello (52) 28 -Nov -22 8:00 28 -Nov -22 18:00 Monticello (52) 28 -Nov -22 12:00 28 -Nov -22 22:00 Monticello (52) 28 -Nov -22 18:00 29 -Nov -22 4:00 Monticello (52) 28 -Nov -22 20:00 29 -Nov -22 6:00 Monticello (52) 29 -Nov -22 6:00 29 -Nov -22 16:00 Monticello (52) 29 -Nov -22 8:00 29 -Nov -22 18:00 Monticello (52) 29 -Nov -22 12:00 29 -Nov -22 22:00 Monticello (52) 29 -Nov -22 18:00 30 -Nov -22 4:00 Monticello (52) 29 -Nov -22 20:00 30 -Nov -22 6:00 Monticello (52) 30 -Nov -22 6:00 30 -Nov -22 16:00 Monticello (52) 30 -Nov -22 8:00 30 -Nov -22 18:00 Monticello (52) 30 -Nov -22 12:00 30 -Nov -22 22:00 Monticello (52) 30 -Nov -22 14:00 1 -Dec -22 0:00 Monticello (52) 30 -Nov -22 17:30 30 -Nov -22 20:00 Monticello (52) 30 -Nov -22 18:00 1 -Dec -22 4:00 Monticello (52) 30 -Nov -22 20:00 30 -Nov -22 21:00 Monticello (52) 30 -Nov -22 21:00 1 -Dec -22 6:00 Monticello (52) 3230 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3230 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3210 Sheriff Gener 3211 Sheriff Gener 3221 Sheriff Gener 3230 Sheriff Gener 3231 Sheriff Gener 3240 Sheriff Gener 3241 Sheriff Gener 3241 Sheriff Gener TOTAL: 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 2.50 10.00 1.00 9.00 1,566.25