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City Council Minutes 07-26-1999MINUTES REGULAR MEETICNG - MONTICELLO CITY COUNCIL Monday, July 26, ]999 - 7 p.m. Members Present: Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen Members Absent: Roger Belsaas Acting Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. 2A. Approval of minutes of the regular meeting held July 12, 1999. BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF JULY 12, 1999. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF ABSTAINING. 3. Consideration of adding items to the agenda. Deputy City Administrator, Jeff O'Neill requested that a temporary sign for Monticello Ford be added to the agenda. Brian Stumpf asked that the bids for the library roof work be added to the consent agenda as item #SF. City Administrator, Rick Wolfsteller stated that Dan Wilson was present at the meeting to provide an update on the easement/right-af--way acquisition for the TH #25 project. Clint Herbst asked for a discussion of the ordinance relating to peddlers/transient merchants be included on the agenda. 4. Citizens comments/petitions, requests and comt~laints. Sharon Janson, 5481 Falcon Avenue, presented a petition to the Council requesting exemption from the provisions of Ordinance 7-1-1 Section D. Ms. Jonsson stated that the presence of a drainage pond on her property restricts access to the boulevard area making it difficult to maintain the boulevard area. To mow the area, property owners have had to access it by way of School Boulevard or by crossing over other residents property. The Council discussed the request and it was suggested that perhaps native grasses could be planted and the land designated as a natural area. This would reduce maintenance requirements and the natural area would also act as buffer between the homes and School Boulevard. Clint Herbst suggested that the neighbors in the area should meet and come up with a planting plan for the area. Another suggestion was that the City take the area as an easement and place a restrictive covenant over it that would retain it as a natural area. The City Staff was directed to come up with various options and present them at a neighborhood meeting. Jeff O'Neill will schedule the neighborhood meeting. 1 t 5. Consent A enda. Council Meeting - 7/26/99 A. Consideration of accepting and awarding sanitary sewer project far Kjellberg West Mobile Home Park. Recommendation: Approve award of bid to R.L. Larson Excavating, Inc. in the amount of $107,428.20. B. Consideration of approval of development agreement and final plat for River Mill Sth Subdivision. Recammendation: Motion to approve the final plat, development agreement and disbursement agreement for River Mill 5th Subdivision. C. Consideration of Charitable Gambling License - St. Henry's Fall Festival on September 18th and 19th. Recommendation: Adopt a resalution authorizing the State Gambling Control Board to issue a charitable gambling license to St. Henry's Church. D. Consideration of approving execution of quit claim deed transferring cornrnuter parking lot to MNDOT. Recommendatian: Approve execution of quit claim deed transferring ownership interests in the commuter parking lot to MNDOT. f E. Consideration of a reduction in retainage for Adolfson-Peterson on WWTP Project No.93-14C. Recommendation: Approve retainage reduction from $200,000 to $100,000. F. Consideration of accepting bids for library roof replacement. Recammendation; Approve award of bid to High Tech in the amount of $28,800. BRIAN STUMPF MOVED TO APPROVE ITEMS NO. SA, SB, SC, SD, SE AND SF ON THE CONSENT AGENDA. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent a enda far discussion. None [~ 7. Public hearin on delin uent utili accounts and consideration of resolution ado tin assessment roll. City Administrator, Rick Wolfsteller, presented the list of delinquent accounts that was proposed to be certified to the County. Bruce Thielen suggested that the City look at possibly increasing the penalty fee that is being charged. Acting Mayor Clint Herbst opened the public hearing. No ane came before the Council on the matter of the delinquent accounts. Acting Mayor Herbst closed the public hearing. 2 Council Meeting - 7/26/99 ROGER CARLSON MOVED TO PASS A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR DELINQUENT UTILITY ACCOUNTS. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. $. Consideration of a rovin user fee structure for Monticello Communit Center. Kitty Baltas presented information on the user fees for the Monticello Community Center. She reviewed the hours of operation, types of memberships and daily fees. In corning up with the user fees they had looked at what other centers had and tried to come up with fees that would generate sufficient revenues but still be affordable for the public. The user fees presented to the Council had been approved by the Small Group Task Force. The Council discussed the proposed fees and came up with the following suggestions: Hours -They stated they realized that the Community Centex Director would have to have some flexibility with the hours. If it was determined after the community center was in operation for awhile that these hours needed to be adjusted that change could be made. The Council suggested that the Community Center Director look at the holiday hours being proposed and consider closing on Easter Sunday. Memberships -The information presented showed annual membership fees and monthly membership fees. The Council also suggested looking at quarterly or semi-annual membership fees. The Counci] also asked if some type of corporate membership was being considered. Fees for the independent areas, (ie climbing wall, jog track, etc) - The Counci] suggested that the walk/jog track should be free. It was also suggested that they look at establishing a one time fee for the climbing wall. The Council offered other suggestions such as offering one week of free use to promote the facility and encourage memberships and discussed types of promotions to kickoff operation of the facility. BRUCE THIELEN MOVED TO APFROVE THE USER FEE SCHEDULES WITH THE CHANGES DISCUSSED: 1. Change of holiday hours with the facility being closed on Easter Sunday. 2. Quarterly and semi-annual fees 3. No user Fee for the walk/jog track 4. Review of the user fees after a year of operation. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3 Council Meeting - 7/26/99 The Community Center Director indicated the Small Group will be meeting again in August to review the proposed fees for the banquet facilities and meeting roams and this information will also come before the Council. Clint Herbst noted the fees being proposed are higher than the figures used when the City was having the survey done on the community center. 9. Consideration of acce tin bids for Libra roof re lacement. This item was placed on the consent agenda. 10. Consideration of a rovin a chan e order on Hi hwa 25 Pro'ect for avin a onion of Dundas Raad. Public Works Director, John Simola, explained the change order noting that the City had received a petition for the work on Dundas Road. The estimated cost of the work is $53,000 plus indirect costs with half of the cost being picked up by the City and half by the petitioner. Clint Herbst asked about improvements to the balance of Dundas Road. Jahn Simola stated when development takes place the road would be improved. BRIAN STUMPF MOVED TO APPROVE THE CHANGE ORDER ON THE TH 25 PROJECT TO PAVE DUNDAS ROAD AN ADDITIONAL 400 FEET EAST OF CEDAR STREET. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. l O.A Dan Wilson updated the Council an where the City was on acquiring easement and right-of--way documents for the TH 25 project. Mr. Wilson reviewed which parcels the City was still working on. City Administrator, Rick Wolfsteller, noted that one of the provisions of the cooperative agreement was that all documents relating to right-of--way and construction easements had to be in place before funds were released. Dan Wilson stated that the City Attorney had prepared the easement/right-of--way documents that the City needed and the Attorney General's office prepared the documents that MnDOT had to acquire. The Council expressed their concern that the bids were taken two months ago but the easerrient/right-of--way documents are still not in place. MnDOT's withholding of funds places the City in an awkward financial position as faz as funding the project. 10.B Monticello Fard is requesting to construct a temporary sign which would be 12' in height and 24' long. The sign would be a temporary sign but the sign area would be equal to what they would be allowed as a permanent sign for their building. Because of the construction project on TH 2S, the business is not attracting drive up traffic. Other businesses are also affected by the construction. The staff feels that there may be some signage needs in this area because of the construction that should be addressed and they asked for some leeway in the sign permits to reflect this situation. The Council felt that the staff should use their discretion but asked that the staff keep the Council abreast of the sign requests. 4 10.C Clint Herbst asked about the City ordinance relating to door to door solicitations and sales. There was discussion on adding language to the ordinance to deal with solicitations by non-profit organizations and other groups. The Council directed the staff to check with other communities on their handling of this and bring it back to the Council. 10.D City Administrator, Rick Wolfsteller, brought up the matter of land exchange for ponding purposes. The construction of the ponding area is necessary far mitigation of wetlands impacted by the construction project. The wetland mitigation dictated the need for the pond construction. The question is where the pond should be constructed. By exchanging the land the City avoids picking up the assessment for the street improvement Chelsea Road and in addition will acquire a needed easement. However the offset is that construction costs far the ponding area may be more costly at the other site. The City will proceed on getting a cost far the change order on relocating the pond. BRIAN STUMPF MOVED TO APPROVE THE NEGOTIATIONS FOR A LAND EXCHANGE AND THE NECESSARY CHANGE ORDER TO THE PROJECT. BRUCE THIELEN SECONDED. THE MOTION. MOTION CARRIED UNANIMOUSLY. f 11. A rove a ment of bills for Jul . BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. ROGER CARLSON MOVED TO ADJOURN AT $:30 P.M. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary