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Planning Commission Meeting Minutes - 01/03/2023MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, January 3rd, 2023 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Andrew Tapper, Eric Hagen, Melissa Robeck Commissioners Absent: Paul Konsor, Teri Lehner Council Liaison Absent: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), Hayden Stensgard, Ron Hackenmueller 1. General Business A. Call to Order Planning Commission Vice -Chair Andrew Tapper called the regular meeting to order at 6:06 p.m. B. Consideration to appoint 2023 Officers Community Development Director Angela Schumann provided an overview of the agenda item to the Planning Commission and the public. ANDREW TAPPER MOVED TO NOMINATE PAUL KONSOR AS CHAIR OF THE PLANNING COMMISSION FOR 2023. ERIC HAGEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. ERIC HAGEN MOVED TO NOMINATE ANDREW TAPPER AS VICE -CHAIR OF THE PLANNING COMMISSION FOR 2023. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. C. Consideration of approving minutes a. Regular Meeting Minutes —December 6, 2022 ERIC HAGEN MOVED TO APPROVE THE DECEMBER 6, 2022 REGULAR MEETING MINUTES. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. D. Citizen Comments None E. Consideration of adding items to the agenda None F. Consideration to approve agenda ANDREW TAPPER MOVED TO APPROVE THE JANUARY 3, 2023 REGULAR MEETING AGENDA. ERIC HAGEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. 2. Public Hearings A. Consideration of a Request for an Amendment to a Conditional Use Permit Related to Building Expansion in the B-3, Highway Business District Applicant: Kwik Trip, Inc. City Planner Steve Grittman provided an overview of the agenda item to the Planning Commission and the public. The expansion of the current Kwik Trip store is roughly 520 square feet between two locations. It is anticipated that no more than two parking stalls will be eliminate with this proposed expansion. The current parking layout exceeds parking minimums as will the proposed layout with the expansion. Mr. Hagen noted that there are other improvements related to this expansion of the building, and clarified that the discussion related to the Amendment to the Conditional Use Permit is for expansion and parking reconfiguration only. Mr. Grittman confirmed and noted that the fuel canopy on site is being replaced. Staff is under the impression that the new canopy will match existing conditions on site. Mr. Tapper opened the public hearing portion of the agenda item. Dean George, representing Kwik Trip Inc. (applicant), addressed the Planning Commission and the public, noting his availability for any questions. Mr. Tapper closed the public hearing portion of the agenda item. ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PC-2023-01, RECOMMENDING APPROVAL OF AN AMENDMENT TO A CONDITIONAL USE PERMIT FOR AN EXPANSION OF AN EXISTING CONVENIENCE RETAIL STORE, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON THE FINDINGS IN SAID RESOLUTION. ERIC HAGEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. B. Consideration of a Request for an Amendment to a Conditional Use Permit for Planned Unit Development for a Specialty Eating Establishment in the Pine Street Sub -District of the Central Community District Applicants: Kyle Wermerskirchen & Brent Scheil Mr. Grittman provided an overview of the agenda item to the Planning Commission and the public. Scooter's Coffee proposed to establish a drive - through location on the same parcel as the existing Pancho Villa Mexican Restaurant at 100 7t" St West in Monticello. The location is proposed to be drive - through only with a building at about 680 square feet. Mr. Tapper asked if the communal trash enclosure proposed needs to be bound by an agreement between the parties utilizing it. Mr. Grittman clarified that an agreement is not necessary, but if the decision is to not use a communal enclosure, another amendment to the CUP would be necessary. Mr. Tapper asked about exiting the area following use of the drive -through and whether the directions to exit would only be a right -turn or if drivers can still go left between the KFC and the Pancho Villa/Scooter's area. Mr. Grittman confirmed that the users of the proposed drive -through would have the opportunity to turn left and access 7t" Street to the west of KFC. Mr. Tapper opened the public hearing portion of the agenda item. Kyle Wermerskirchen, Co -Applicant, addressed the Planning Commission and the public. He noted that the peak business hours of the proposed Scooter's Coffee and Pancho Villa Restaurant complement each other. Mr. Tapper asked what the proposed business hours for Scooter's Coffee. Mr. Wermerskirchen clarified that the hours plan to be 6:00 a.m. to 6:00 p.m. Mr. Tapper asked if the addition of two more handicap parking stalls depicted in the parking lot restriping plan was a requirement for the site. Mr. Grittman confirmed that the state offers a ratio between handicap stalls and total parking stalls on a given site. Mr. Tapper closed the public hearing portion of the agenda item. ERIC HAGEN MOVED TO ADOPT RESOLUTION NO. PC-2023-021 RECOMMENDING APPROVAL OF AN AMENDMENT TO A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT FOR A DRIVE -THROUGH COFFEE STORE, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON THE FINDINGS IN SAID RESOLUTION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. C. Consideration of a Request for Adopting an Ordinance Recodifying Title XV, Chapter 153—Monticello Zoning Ordinance, an Ordinance Clarifying,._ Reorganizing and Reformatting the Monticello Zoning Ordinance Applicant: City of Monticello Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. In 2019, the Monticello City Code transitioned in the format offered by American Legal Publishing with the absence of the Zoning Ordinance. The zoning ordinance at the time was adopted by reference as a separate file. This item proposed to bring the Zoning Ordinance into the same formatting as the rest of the City Code. The recodification will include zoning ordinance amendments previously adopted that had yet to be included in the full Zoning Ordinance, but does not include any other proposed amendments not yet adopted by the City. Future amendments to the Zoning Ordinance will be uploaded to the American Legal version on an annual basis, same as how the City Code is updated annually. Mr. Tapper opened the public hearing portion of the agenda item. Seeing and hearing no comment, Mr. Tapper closed the public hearing portion of the agenda item. ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PC-2022-031 RECOMMENDING APPROVAL OF ORDINANCE NO. 7XX, AND SUMMARY ORDINANCE NO. 7XX-A FOR THE INCORPORATION OF TITLE XV, CHAPTER 153 OF THE CITY OF MONTICELLO'S ZONING CODE INTO THE MONTICELLO CITY CODE. ERIC HAGEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. D. Consideration of a Request for Amendments to the Monticello City Code Title XV, Chapter 153, Monticello Zoning Ordinance, Various Sections Applicant: City of Monticello Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. In connection with the recodification item, the proposed Zoning Ordinance amendments were presented by staff following on- going discussions between staff and the Planning Commission of the current Zoning Ordinance as adopted and how the Zoning Ordinance can better complement the goals of the Monticello 2040 Vision + Plan (Comprehensive Plan). The Planning Commission held multiple workshops in the fall of 2022 to address these sections of the codes that were proposed to be amended. Ms. Schumann provided a summary of the proposed ordinance amendments. Mr. Tapper opened the public hearing portion of the agenda item. Seeing and hearing no comment, Mr. Tapper closed the public hearing portion of the agenda item. ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PC-2023-0411 RECOMMENDING APPROVAL OF ORDINANCE NO. AND SUMMARY ORDINANCE NO. XXX FOR AMENDMENTS TO MONTICELLO CITY CODE XV, CHAPTER 153, MONTICELLO ZONING ORDINANCE, VARIOUS SECTIONS. ERIC HAGEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. E. Consideration of a Request for Adoption of the 2023 Monticello Official Zoning Map Applicant: City of Monticello Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. Each year, the Monticello Zoning Map and appendix maps are updated to reflect the ordinance amendments related to the map, such as rezonings, annexations, etc., adopted the year prior. Maps that required updating from 2022 were the Official Zoning Map, and the Central Community District Sub -District Appendix Map. The Central Community District boundary did not change, but the Sub -District map is proposed to be updated to reflect the CCD boundary. There were no changes to the Pointes at Cedar Appendix Map, as well as the Floodplain and Shoreland Appendix Map. Mr. Tapper opened the public hearing portion of the agenda item. Mr. Tapper closed the public hearing portion of the agenda item. ERIC HAGEN MOVED TO ADOPT RESOLUTION NO. PC-2023-05 RECOMMENDING THE ADOPTION OF ORDINANCE NO. XXX FOR THE 2023 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING SHORELAND/MWSRR/FLOODPLAIN OVERLAY, THE POINTES AT CEDAR DISTRICT (PCD), AND CENTRAL COMMUNITY DISTRICT (CCD) COMPANION APPENDIX MAPS, BASED ON THE FINDINGS IN SAID RESOLUTION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. 3. "ular Agenda A. Consideration of a Capital Improvement Plan update and traffic study overview Public Works Director and City Engineer Matt Leonard presented on the Capital Improvement Plan and traffic study overview to the Planning Commission and the public. No action was taken on the item. B. Consideration of Community Development Director's Report Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. No action was taken on the item. 4. Added Items None 5. Adiournment ERIC HAGEN MOVED TO ADJOURN THE JANUARY 3, 2023 REGULAR MEETING OF THE MONTICELLO PLANNING COMMISSION. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. MEETING ADJOURNED AT 8:04. Recorded By: Hayden Stensgard Date Approved: February 7, 2023 ATTEST: Angela