City Council Minutes 11-28-2022REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 28, 2022 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Bill Fair, Charlotte Gabler, Lee Martie and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda with the addition of 2L
and 413. Councilmember Murdoff seconded the motion. Motion carried
unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from October 24, 2022
• Regular Meeting Minutes from October 24, 2022
• Special Meeting Minutes from November 14, 2022
• Regular Meeting Minutes from November 14, 2022
• Special Meeting Minutes from November 16, 2022
Councilmember Fair moved approval of the five sets of meeting minutes.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
D. Council Liaison Updates
• EDA — Councilmember Gabler provided an update of the special EDA
meeting held on November 22. The special meeting was held to consider
a TIF Note Assignment for Country Club Manor and for a Subordination
Agreement in connection with the twin home residential development
proposal at Country Club Manor.
G. Department Updates
• Library Update — Marla Scherber, Library Services Coordinator, gave an
annual update of library activities. The update included information on
library statistics as of October 31, programming successes, sponsors, and
strategic plan for 2023.
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2. Consent Agenda:
Councilmember Murdoff moved approval of the consent agenda with the addition of
2L. Councilmember Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $427,321.71.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for Hi -Way Liquors and departures for MCC
and Streets.
C. Consideration of approving the sale/disposal of surplus city property for the
Street Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2022-130 accepting a donation of $2,000
from Riverwood Bank for the Fire Department. Action taken: Resolution 2022-
130 was adopted.
E. Consideration of approving the 2023 City Seasonal and Part -Time Pay Scale.
Action taken: Approved the pay scale.
F. Consideration of approving the negotiated Labor Agreement between the City of
Monticello and the International Union of Operating Engineers, Local 49 for
January 1, 2023 to December 31, 2025. Action taken: Approved the contract.
G. Consideration of approving a contract with Monticello Township for 2023-2027
fire protection services. Action taken: Approved the contract.
H. Consideration of adopting Resolution 2022-131 approving a Preliminary Plat and
Final Plat and Development Contract for Wiha Addition, a proposed plat located
in the Industrial Business Campus (IBC) District and to approve Design and
Construction Costs for Trunk Watermain estimated at $297,320. Applicant: Willi
Hahn Corporation/Kinghorn Construction, o/b/o Wihi Tools. Action taken:
Adopted Resolution approving preliminary and final plat and development
contract for Wiha Addition and authorized the Mayor and City Administrator to
negotiate and specify final changes or amendments necessary to more fully
execute the intention of the City Council with respect to the proposed project.
Authorized the reimbursement to developer for trunk watermain extension
costs estimated at $297,320.
I. Consideration of approving a two-year contract with a one-year extension option
to RES Specialty Pyrotechnics for the Riverfest fireworks display for a total of
$30,000. Action taken: Approved the contract.
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Consideration of authorizing the purchase of a half -ton truck for a not to exceed
amount of $50,000 for the Building Department. Action taken: Approved the
purchase of a half -ton truck for a not to exceed amount of $50,000.
K. Consideration of approving plans and specifications and authorizing for
advertisement of bids for the School Boulevard Safe Routes to School project.
Action taken: Approved plans and specifications and authorized the
advertisement of bids for the School Boulevard Safe Routes to School project.
Consideration of approving an application for a temporary gambling permit for a
raffle to be conducted by the Wright County Whiskey Club at Nordic Brewpub,
530 Cedar Street. Action taken: Temporary gambling permit was approved.
3. Public Hearings:
A. Consideration of adopting Resolution 2022-132 approving vacation of drainage
and utility easements as legally described for Lots 9-13, Lauring Hillside Terrace
Angela Schumann, Community Development Director, introduced the item and
noted that the approval of vacation of drainage and utility easements within the
plat of Lauring Hillside Addition are necessary for the purposes of replatting
these areas as Wiha Addition.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
There was minimal discussion among City Council.
Councilmember Fair moved to adopt Resolution 2022-132 approving the
vacation of drainage and utility easement for Lots 9-13, Block 2 of Lauring
Hillside Addition, as related to the proposed plat of Wiha Addition, contingent
on approval of the final plat of Wiha Addition and subject to final comments of
the City Engineer. Councilmember Gabler seconded the motion. Motion carried
unanimously.
4. Regular Agenda:
A. Consideration of authorizing Oertel Architects to provide professional services
for the construction of a new public works facility
Matt Leonard, Public Works Director/City Engineer, presented the item. Mr.
Leonard noted that nine proposals were received for professional services for
the new public works facility. Staff recommended the City Council interview
three firms. These firms were interviewed at a special meeting on November 16,
2022. At this special meeting, there was consensus by the City Council to select
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Oertel Architects to provide services at a base price of $1,057,800. Oertel
architects completed the latest feasibility study in 2019 and they have worked
on many public works facilities throughout the state.
There was minimal discussion among City Council.
Councilmember Murdoff moved to direct staff to proceed with a contract with
Oertel Architects for professional services for the public works facility and for
the Mayor and City Administrator to negotiate a contract based on the scope
and intent of the request for proposals. Councilmember Martie seconded the
motion. Motion carried unanimously.
B. Consideration of direction on downtown roadway and pedestrian improvements
Rachel Leonard, City Administrator, introduced the added item and noted that at
the special council meeting proceeding the regular meeting, the City Council,
staff, and members of the public had an opportunity to see some conceptual
layouts of the Walnut Street Corridor and downtown improvements. The
corridor improvements will tie in with Wright County's pavement preservation
project for Broadway as well as area improvements to Walnut Street and River
Street. Staff is looking for consensus from the Council on the layout and design
of both Walnut Street and River Street as well as consensus on the level of
streetscape design.
There was some discussion on the design options and parking options for River
Street and Walnut Street and access points in the parking lot.
The Council consensus for the downtown roadway and pedestrian
improvements were for the Preferred Option with angled parking on the east
side of Walnut Street and parallel parking on the west side of Walnut Street and
angled parking on the north side of River Street and parallel parking on the south
of River Street. The City Council had no issue with Bolton & Menk's streetscape
selections. They did request that staff continues the consideration for parking.
5. Adjournment:
The meeting was adjourned it 7:44 p.
Recorder: Jennifer Schreib r 9"
Approved: U U
Attest�ZIAJ 4.
City Administrator
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