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City Council Minutes 10-25-1999MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, October 25, 1999 - 7 p.rn. Members Present: Roger Belsaas, Roger Carlsan, Clint Herbst, Brian Stumpf and Bruce Thielen Members Absent: None Mayor Belsaas called the meeting to order at 7:00 p.m. and declared a quorum present. 2. Approval of minutes of the regular meeting held October 11 1999. BRIAN STUMPF MOVED TO ACCEPT THE MINUTES OF THE REGULAR MEETING OF OCTOBER 11, 1999 AS PRESENTED. CLINT NERBST SECONDED THE MOTION. MOTION CARRIED WITH ROGER BELSAAS ABSTAINING. 3. Consideration of adding items to the agenda. The following items were added to the agenda: 1) Setting a date for a budget workshop; 2) tJpdate on meeting with Kjellberg tenants; ~) Environmental Assessment Review for Twin City Die Casting and 4) Space needs study for liquor store and library. 4. Citizens comments/petitions, requests and complaints. None 5. Consent Agenda. A. Consideration to approve the Business Subsidy Agreement between the EDA and Twin City Die Castings Company. Recommendation: Move to approve the Business Subsidy Agreement between the EDA and Twin City Die Castings Company far GMEF Loan No. 017. B. Consideration of accepting bids and awarding contract for installation of indoor play equipment at the Community Center. Recommendation: Move to accept bids and award indoor child play area installation contract to Earl F. Andersen, Inc. in the amount of $46,925.00 (Plan B) and allow the Community Center Director to add features as needed not to exceed the budget amount of $50,000. C. Consideration of approving Community Center related job descriptions -Custodian, Guest Associate. Recommendation: Approve the job descriptions for Lead Building Custodian, Lead Guest Services Associate and Building Custadian as written and also _.~ approve the City Administrator approving future job descriptions for the Community Center. D. Consideration of adopting Community Center Corporate Membership Policy. Recommendation: Approve the Corporate Membership Program as written. E. Consideration of amending internal office policy regarding maintenance and destruction of City general retards per previously adopted retention schedule. Recommendation: Reaffirm previous action of the Council in 1995 and adopt the entire records retention schedule as recommended by the Minnesota Historical Society and allow for the destruction of records according to that schedule. Clint Herbst had a question concerning the Community Center Corporate Membership item. He was informed that it was the recommendation of the Community Center Small Group to go with the numbers as presented realizing it may be subject to change. ROGER CARLSON MOVED TO APPROVE THE CONSENT AGENDA. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent a enda for discussion. None 7. Senator Ourada -Discussion session with Ci Council. Neither Senator Ourada nor 1-louse Representative Mark Olson were present. $. Public Hearin -Consideration of a resolution ado tin ro osed assessment roll for delin uent utili bills and certification of assessment roll to Coun Auditor. The public hearing covers the delinquent sewer and water accounts that are proposed to be certified to the County for collection with the real estate taxes. Mayor Belsaas opened the public hearing. 'there was no one present who spoke on the proposed assessment. Mayor Belsaas closed the public hearing. BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT CHARGES AT AN INTEREST RATE OF 8%. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. (RES. N0.99-60) 11. Public Hearin -Consideration of a resolution ado tin ro osed assessment roll for delin uent account receivables and certification of assessment roll to Coun Auditor. This item was moved up on the agenda. The public hearing covered account receivable bills which are delinquent more than 60 days. City Administrator, Rick Wolfsteller, noted that some of the accounts listed had paid. Mayor Belsaas opened the public hearing. There was no one present to speak on the proposed assessment. Mayor Belsaas closed the public hearing. 2 Council Minutes - 10/25/99 BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT ACCOUNT RECEIVABLES. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. (RES. N0.99-62) 9. Public Hearin -Consideration of a resolution vacatin a sanita sewer easement not needed due to reali nrnent of K'ellber West Sanita ~ Sewer Extension - Ocello. This easement was originally acquired for the sanitary sewer extension for Kjellberg West. The alignment of the sewer changed from what was originally anticipated and anew easement was obtained far the revised alignment making this easement unnecessary. Mayor Belsaas opened the public hearing. There was no one present to speak on the proposed easement vacation. Mayor Belsaas closed the public hearing. GLINT HERBST MOVED TO APPROVE A RESOLUTION VACATING THE ORIGINAL SANITARY SEWER EASEMENT GIVEN TO THE CITY BY OCELLO, LLC BECAUSE THE REVISED SEWER ALIGNMENT MADE IT UNNECESSARY. ROGER CARLSON SECONDED 'rHE MOTION. MOTION CARRIED UNANIMOUSLY. (RES. NO. 99-61) 10. Public Hearin -Consideration to a rove the resolution ado tin the modified Redevelo ment Plan for Central Monticello Redevelo meet Pro'ect No. 1 establishn TIF District No. 1-26 therein• and ado tin the related T1F Plan therefor. Ollie Koropchak explained the purpose of the public hearing. It is proposed to establish a redevelopment plan and TIF District for Twin City Die Castings Company. "the proposed redevelopment plan and 'I'IF District has been reviewed by the HRA and the Planning Commission. Mayor Belsaas opened the public hearing. Jay Eller from Twin City Die Castings Company briefly reviewed the site plan for the proposed facility with the Council. Dustin Mortezace, a student in the Monticello School District, had a question about the number of bays in the facility. There was no one else present who spoke for or against the proposal. Mayor Belsaas then closed the public hearing. GLINT HERBST MOVED TO APPROVE A RESOLUTION ADOPTING THE MODIFIED REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1 AND ESTABLISHING WITHIN THE CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1 TIF DISTRICT NO. 1-26 AND ADOPTING THE RELATED TIF PLAN THEREFOR. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. (RES. N0.99-63) ~~ Council Minutes - 10/25/99 12. Consideration to approve the Business Subsid Agreement (Contraet for Private Redevelo ment between HRA Ci and Twin Ci Die Castin s Com an . Ollie Koropchak stated the Council was being requested to approve the Business Subsidy Agreement of the IRA. The City was also being requested to approve the Contract for Private Redevelopment because the City elected to make a 10% local match. The HRA agreed to reimburse the developer with TIF assistance in the amount of $225,000. BRIAN STUMPF MOVED TO ADOPT A RESOLUTION APPROVING THE CONTRACT FUR PRIVATE REDEVELOPMENT BETWEEN THE HRA, THE CITY AND TWIN CITY DIE CASTINGS COMPANY. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UANIMOUSLY.(RES. N0.99-64) 13. Consideration to review a counter offer fora royal to fund the acquisition of the ,property located at_l__Locust Street. Previously the Council had directed that an offer be made for the property based on the assessed value of $61,400. The property owners have submitted a counter offer of $85,900. The Council discussed the counter offer and what options are available. Clint Herbst noted that the parcel was not in the immediate development phase of the North Anchor area and it appears likely that the property owner is going to make repairs. BRIAN STUMPF MOVED TO APPROVE A MOTION OF NO INTEREST TO FUND THE ACQUISITION OF THE PROPERTY LOCATED AT I LOCUST STREET. GLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH BRUCE THIELEN VOTING IN OPPOSITION. 14. Consideration of an offer for purchase of Senior Citizen Building -Dennis Andersoq City Administrator, Rick Wolfsteller, indicated that Mr. Anderson could not be present at the meeting tonight and had requested that the itein be tabled. The Council did discuss whether credit should be given for utility hookups. Rick Wolfsteller noted that the difficulty would lie in the record keeping for trying to track hookup transfers. It was also painted out that there is limited parking on the property so the Council will need to look at what type of use would be going in. A lot survey is in the process of being done. BRUCE THIELEN MOVED TO TABLE COUNCIL ACTION ON THIS MATTER UNTIL THE NEXT COUNCIL MEETING TO ALLOW FOR THE LOT SURVEY TO BE COMPLETED AND TO ALLOW OTHER INTERESTED PARTIES AN OPPORTUNITY TO PRESENT ANY PURCHASE PROPOSALS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 4 Council Minutes - 10/2S/99 15. Consideration of obtainin a ermanent easement from the Monticello School District for the ur ose of constructionof a detention and on the arcel east of the middle school and adiacent to CSAH 7S. City Engineer, Bret Weiss explained that this started last year as part of the Seventh Street Project and summarized the need far the ponding area and how it fit into the City's overall storm drainage plan. The easement would be based on acquisition cost of $4,700 per acre for a total of $17,578 and the detention pond would be constructed in such a way as to provide a nature area. Bret Weiss indictated that the pond would be lined with clay. Since this ponding area would provide storm sewer benefit to properties upstream the City would need to schedule a public hearing for the benefitting area. CLINT HERBST MOVED TO APPROVE THE PURCHASE OF THE PERMANENT EASEMENT FROM THE MONTICELLO SCHOOL DISTRICT IN THE AMOUNT OF $17,578 CONTINGENT UPON THE SUCCESSFUL COMPLETION OF A PUBLIC HEARING SCHEDULED FOR NOVEMBER 22, 1999. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 1S.A. Environmental Review -Twin Ci Die Castin s Com an Ollie Koropchak informed the Council that as part of the process for Twin City Die Castings an environmental review is required. Lenny Kirscht has been working with City Engineer, Bret Weiss on the review requirements and it has been submitted to the Department of Natural Resources, U.S. Fish & Wildlife, and the Historical Preservation Society. 15.5. Budget Workshop The Council discussed setting a workshop date for the budget and the CIP. The Council set the next budget workshop I`or November 8, 1999 at 5 p.m. 15.C. Meeting Update Clint Herbst and Bruce Thielen updated the Council on a meeting they had attended with tenants from the Kjellberg Mobile Home Park. The tenants expressed their concern about the water quality and the inadequacy of the storm shelter in the park. There was some discussion on what the water and storm water regulations were and what entity had authority to enforce the regulations. 7"he City staff will research these issues. Bret Weiss indicated he had met with Mr. Kjellberg's attorney relative to sewer service to the park and the work that was being done in the expansion area. Bret Weiss asked the Council if they would concur with commencing the project once the City Attorney gives the go ahead . The consensus of the Council was that if it was acceptable to the City Attorney and the City Engineer, the Council saw no problem with proceeding. There was brief discussion an the S Council Minutes - 1 x/25/99 sizing of the sewer pipe and whether the 12" line was adequate and what the City Engineer would need in the way of assurances that there would be no connection from the expansion area to the line in the existing park. BRUCE THIELEN MOVED THAT AT THE TIME THE CITY ATTORNEY, CITY ENGINEER AND CITY STAFF WERE IN AGREEMENT THAT THERE WAS ADEQUATE ASSURANCES IN PLACE THAT THERE COULD BE NO CONNECTION OF THE EXPANSION AREA TO THE SEWER LINE BEING BROUGHT TO THE PARK, THE CONTRACTOR WOULD BE AUTHORIZED TO COMMENCE WORK ON THE PROJECT. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 16. Consideration of bills for_the. month of October, 1999. BRUCE THIELEN MOVED TO APFROVE PAYMENT OF BILLS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. ROGER CARLSON MOVED TO ADJOURN AT 8:15 P.M. BRUCE THIELEN SECONDED TIDE MOT10N. MOTION CARRIED UNANIMOUSLY. Recording Secretary fl ~~ 6