City Council Minutes 01-23-2023REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 23, 2023 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Bill Fair, Charlotte Gabler, Lee Martie and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Murdoff moved approval of the agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from January 9, 2023
Councilmember Murdoff moved approval of the minutes. Councilmember
Gabler seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• City Announcements
- Volunteers needed for Library Board and Economic Development
Authority
- GlowFest Workshops began January 16 and the parade is on February
25
Dog License Renewals Due January 31
- Spring Tree Sale
• MCC Announcements
- Registration is open for Deep Freeze Pickleball Tournament
F. Council Liaison Updates
• EDA — Councilmember Hinz gave an update of the January 11 EDA
meeting. The group received an update on the Broadway parking
easement change and various projects and prospects.
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• 1-94 Coalition — It was noted that the coalition was provided legislative
updates.
2. Consent Agenda:
Councilmember Hinz moved approval of the Consent Agenda excluding items N & O.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $785,751.08.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for the MCC and departures for the MCC and
Hi -Way Liquors.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of approving application from Church of St. Henry for a charitable
gambling permit for bingo at Little Mountain Elementary on April 23, 2023.
Action taken: Approved the application.
E. Consideration of approving an application from Monticello Soccer Club/Great
River Soccer Club for a charitable gambling permit for bingo on May 3, 2023 at
their facility. Action taken: Approved the application.
F. Consideration of authorizing submission of the City of Monticello 2023 Pay
Equity Report. Action taken: Authorized submission of 2023 Pay Equity Report.
G. Consideration of adopting Resolution 2023-07 approving 2023 Fire Department
Officers. Action taken: Resolution was adopted.
H. Consideration of approving a road closure of a portion of Walnut Street, 3rd
Street, Locust Street, and River Street West from 7 — 8 p.m. on Saturday,
February 25, 2023, for MontiArts Glow Parade activities. Action taken: Approved
the road closure.
I. Consideration adopting Resolution 2023-08 authorizing an application for Ember
Ash Borer Department of Natural Resources Community Assistance. Resolution
was adopted.
J. Consideration of approving an amendment to a Conditional Use Permit related
to building expansion. Applicant: Bjorn Berg, o/b/o KT Real Estate Holdings (Kwik
Trip). Action taken: Approved subject to conditions in Exhibit Z and based on
findings in Resolution No. PC-2023-01.
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K. Consideration of approving an amendment to a Conditional Use Permit for
Planned Unit Development for a Specialty Eating Establishment in the Pine Street
Sub -District of the Central Community District (CCD), including Cross Access and
Parking. Applicant: Kyle Wermerskirchen& Brent Scheil or Java Mates LLC, on
behalf of Scooters Coffee Drive Through. Action taken: Approved subject to the
conditions in Exhibit Z and based on the findings in Resolution No. PC-2023-02.
L. Consideration of adopting Ordinance 795 recodifying Title XV, Chapter 153,
Monticello Zoning Ordinance, an Ordinance clarifying, reorganizing and
reformatting the Monticello Zoning Ordinance. Action taken: Adopted
Ordinance No. 795 and Summary 795A, based on findings in Resolution
2023-12.
M. Consideration of adopting Ordinance 796 adopting the 2023 Monticello Official
Zoning Map. Action taken: Adopted Ordinance 796 for the 2023 City of
Monticello Official Zoning Map, including Shoreland/MWSRR/Floodplain
Overlay, The Pointes at Cedar District (PCD), and Central Community District
(CCD) companion appendix maps, based on findings in Resolution PC-2023-05.
N. Consideration of adopting Resolution 2023-09 accepting bids and awarding
contact to New Look Construction, Inc. for the School Boulevard Safe Routes to
School Project for a total amount of $873,960.75. Action taken: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
O. Consideration of adopting Resolution 2023-10 accepting the Feasibility Report
and setting a public hearing for February 12, 2023 for the Pinewood Elementary
Safe Routes to School Project. Action taken: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
P. Consideration of adopting Resolution 2023-11 for Advance Municipal State -Aid
funds for the Chelsea Road Improvement Project and Fallon Avenue Overpass
Project. Action taken: Resolution was adopted.
Q. Consideration of adopting Monticello Community Center Policy & Procedures
Manual. Action taken: Adopted the manual.
R. Consideration of consent to land use application for amendment to Conditional
Use Permit and Conditional Use Permits for proposed Lot 1, Block 1, Jefferson
Commons 4th Addition, existing portion of Outlot B, Jefferson Commons. Action
taken: Authorized land use application for amendment to Conditional Use
Permit and Conditional Use Permits for proposed Lot 1, Block 1, Jefferson
Commons 4th Addition, existing portion of Outlot B, Jefferson Commons,
contingent on the submission of a complete application by the applicant
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including all required signatures of parties included in the Planned Unit
Development.
2A. Consideration of items removed from the consent agenda for discussion
N. Consideration of adopting Resolution 2023-09 accepting bids and awarding
contact to New Look Construction, Inc. for the School Boulevard Safe Routes to
School Project for a total amount of $873,960.75.
Councilmember Gabler removed from Consent Agenda for clarification on
selection of low bid and whether they look at past work and any issues that
existed. Matt Leonard, City Engineer/Public Works Director, responded that staff
does review and New Look Construction, Inc. did not have a level of negative
performance to not accept their low bid.
Councilmember Gabler moved to adopt Resolution 2023-09 accepting bids and
awarding contract to new look Construction, Inc. for the School Boulevard Safe
Routes to School Project. Councilmember Murdoff seconded the motion.
Motion carried unanimously.
O. Consideration of adopting Resolution 2023-10 accepting the Feasibility report
and setting a public hearing for February 12, 2023 for the Pinewood Elementary
Safe Routes to School Project.
Mayor Hilgart removed item for discussion on sidewalk assessment. He is
concerned that the sidewalk should not be assessed as the City initiated the
project as a high priority and received a grant for Safe Routes to School. Matt
Leonard noted that staff was following the assessment policy. Per the City's
Assessment Policy, the City Council could also consider an area wide assessment
instead. In addition, the policy also allows Council to decide not to levy an
assessment.
Councilmember Gabler expressed concern about the high cost of the
assessment.
The Council discussed the importance and priority of making the sidewalk
connections.
Councilmember Gabler moved to adopt Resolution 2023-10 accepting the
Feasibility report and to not assess the properties for the sidewalk but match
grant funds from the Capital Project Fund since the project is filling in a city
sidewalk gap per the Assessment Policy. Councilmember Martie seconded the
motion. Motion carried 4-1; Councilmember Murdoff voted against.
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Councilmember Murdoff does not agree with the high cost of the assessment
but doesn't think it should be eliminated.
3. Public Hearings:
4. Begular Agenda:
A. Consideration of adopting a Comprehensive Sign Guide
Angela Schumann, Community Development Director, introduced the item and
provided a brief background. Ms. Schumann introduced Eric Holt, Bolton and
Menk, who gave a presentation on the sign guide. This presentation included
review of sign types, materials, graphics, sign families, and sign templates.
There was some discussion among City Council.
Councilmember Martie moved approval of the Comprehensive Sign Guide.
Councilmember Hinz seconded the motion. Motion carried unanimously.
B. Consideration of adopting Resolution 2023-13 supporting the authority to
impose a local option sales tax to fund specific capital improvements providing
regional benefit, to establish the duration of the tax and the revenue to be raised
by the tax, and authorizing the City to issue bonds supported by the sales tax
revenue
Rachel Leonard, City Administrator, presented the resolution seeking authority
for a local option sales tax to help fund the Bertram Chain of Lakes Athletic
Complex and The Pointes at Cedar. The projects are regional in nature and
qualify for such a spending mechanism. The proposed resolution must be
submitted to the Minnesota Legislature by January 31 for consideration to be
put on the ballot November 2024.
5. Adiournment:
The meeting was adjourned at 7:49 p.m.
Recorder: Jennifer Schrei
Approved:
er
Atte A AAA
City Administrator
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