City Council Minutes 04-10-2023 SpecialMINUTES
SPECIAL MEETING MONTICELLO CITY COUNCIL
Monday, April 10, 2023 — 5:15 p.m.
Academy Room, Monticello Community Center
Present: Charlotte Gabler, Lloyd Hilgart, Tracy Hinz, Lee Martie, Sam Murdoff
Absent: None
Staff: Jennifer Schreiber, Angela Schumann, Haley Foster, Matt Leonard, Ron
Hackenmueller, Jim Thares
1. Call to Order
Mayor Lloyd Hilgart called the special meeting to order at 5 p.m.
2. City Council Initiatives
City Council members met to discuss possible City initiatives and provide direction to
staff. Jennifer Schreiber, City Clerk, previewed the following items for Council
discussion.
• Downtown Business Promotion
Currently, the City gives additional support to downtown businesses through
events like Walk & Roll, the fagade improvement program, events such as
Brewfest, etc. Staff questioned the City Council on whether they would like to
provide more support to the downtown businesses.
Mayor Hilgart commented that the City provides adequate support to the
downtown businesses. Councilmembers concurred and agreed that all businesses
in the City should be treated fairly. The downtown businesses currently have an
advantage and the opportunity to be involved in City events.
• Junk or Amnesty Day
West Metro Recycling would no longer be hosting a `recycling day' at the
commuter lot. The City Council was asked whether they would like staff to
pursue a junk day in 2024. A junk day or amnesty day would require a good
amount of city resources.
The council discussed whether to implement a junk day for the residents and
determined that this would not be a good use of City resources. There was
consensus that there are ample locations where residents can bring their items for
disposal. Staff was directed to increase the information provided to residents on
resources for disposal of recycle or trash items. This information will be on the
website, utility bill, pamphlet, etc.
City Council Special Meeting Minutes — April 10, 2023
The Chief Building Official noted that for the most part, blight and nuisance
concerns are addressed on a complaint basis. The Department of Building Safety
and Code Enforcement will be focusing on property maintenance education over
the next year, then renew discussion on a larger community wide effort.
• Purchasing Policy
The City's current purchasing policy provides for a local vendor preference if the
cost is within 5% of the lowest bid/quote. City Council was asked whether they
want staff to pursue additional incentives/preferences for other type of businesses,
such as women or minority owned businesses.
There was discussion and Councilmember Gabler noted that she would prefer that
something is included in the policy. There was consensus among
Councilmembers that staff research on what other cities include in their policies
regarding Disadvantage Business Enterprises (DBEs). The council also noted that
they want the local vendor preference to precede any incentive for DBE.
• Summer Business Hours
The Council was asked if they would support summer hours for City Staff as there
is limited activity in the office on Friday afternoons. This would most likely
include a switch to being open longer hours M-TH and office hours closed by
noon on Fridays and would run Memorial Day to Labor Day.
The Council discussed summer hours and were supportive of the longer office
hours Monday through Thursday. Mayor Hilgart recommended that staff look at
making a change for the whole year and not just for summers. Councilmembers
concurred.
There was discussion about allowing certain employees to continue working 8
hours a day if their job allows. It was recommended that this be addressed along
with the shift in schedule.
• Single Family/Multi-Housing
There was discussion on single-family housing and whether the City Council was
interested in looking at providing incentives for either developers or buyers. The
City Council discussed and did not support any incentive program.
Councilmember Gabler noted that staff could do more education for potential
homeowners. Councilmember Murdoff added that he would be supportive of
other options such as zoning something like small/tiny house developments. It
was also noted that perhaps the Chamber of Commerce could be contacted, along
with businesses, on any housing incentives they would possibly want to provide
to new employees.
City Council Special Meeting Minutes — April 10, 2023
The City Council also discussed multi -housing housing and the fact that the City's
need will likely be met with the existing projects in process. Mayor Hilgart
recommended that the housing study anticipated for next year be completed this
year. There was consensus of the City Council to complete the housing study in
2023.
3. Adjournment
By consensus, the meeting was adjourned at 6:25 p.m.
Recorder: Jennifer S
Approved:
chr iber
Attest:
ity dminis at r
City Council Special Meeting Minutes —April 10, 2023