City Council Minutes 01-26-1998MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 26, 1998 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce
Thielen
Members Absent: None
2. Aunroval of minutes of the regular meeting held January 12, 1998.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
JANUARY 12, 199$, AS WRITTEN. Motion carried unanimously.
3. Cop,,~j~~~-~,~ion of adding items to a agenda.
A. Councilmember Roger Carlson requested that winter maintenance of
Riverside Cemetery be added to the agenda.
B. Assistant Administrator requested that consideration of establishing a
small group for studying design and financing of the community center
and consideration of adopting a resolution supporting a youth
initiative bill be added to the agenda.
4. Citizens comments/netitions,~ requests,~nd com,plaints_
None.
5. Consent agenda.
A.
. Recommendation:
Approve change order #10 to the contract with Adolfson & Peterson in
the amount of $37,047 for Project 93-14C, Wastewater Treatment
Plant Expansion.
B. '
1~S~Q~se. Recommendation: Grant renewal of the Men's Softball
Association beer license contingent on receipt of the necessary
insurance documents and appropriate fees.
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Council Minutes - 1/26/98
C. Consideration of authorizing the pity Engineer to update the. I-94
interchange access analysis. Recommendation: Authorize the City
Engineer, WSB & Associates, to complete, submit, and obtain approval
for the revised Interchange Access at I-94 and County Road 118 Report
at an estimated cost of $2,000 to $3,000 for updating it to the year
2020.
D.
Central Community District ordinance. Recommendation: Confirm
the appointments of Pam Campbell, Gail Cole, Ronald Hoglund, Rita
Ulrich, and Susie Wojchouski to the Design Advisory Team for
reviewing projects in the Central Community District zoning area,
with Fred Patch and Ollie Koropchak as staff liaisons.
E.
Land of Lakes Choir Boys -JP's Annex. Recommendation: Adopt a
resolution authorizing the State Gambling Control Board to issue a
pull-tab license to the Land of Lakes Choir Boys organization for J.P.'s
Annex. SEE RESOLUTION 98-2.
F.
scale from Pitney Bowes. Recommendation: Authorize entering
into a lease agreement with Pitney Bowes for an E520 semi-automatic
mail machine, postage meter, and 5-lb. electronic scale at a cost of
$138 per month for 51 months.
G. ~,~,nr5ideration of annointment of Parks Commission member.
Recommendation: Appoint Jennifer Fearing to the Parks
Commission.
H.
Guidelines. Recommendation: Determine that EDA approval of
GMEF Loan No. 014 for T.J. Martin, Inc., was approved without
violation of the GMEF Guidelines and support the EDA decision for
loan approval.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT
HERBST TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion
carried unanimously.
6. Consideration of items, rQ~ov~d from the content agenda for discussion.
None.
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Council Minutes - 1/26/98
7. Public Hearing--Consideration of adoptin~uroposed assessment roll for
City Administrator Rick Wolfsteller reported that the proposed assessment
roll for delinquent utility bills included accounts which are delinquent more
than 60 days. The assessment roll also included three accounts over $500 for
which notice would be served to shut off the water service.
Mayor Fair opened the public hearing.
There being no comments from the public, Mayor Fair closed the public
hearing.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO ADOPT THE ASSESSMENT ROLL FOR DELINQUENT UTILITY
BILLS AS PRESENTED. Motion carried unanimously.
SEE RESOLUTTON 98-3.
$. Consideration of reviewing nronosals fob, multiple housing deve nment of
City-owned Outlot A, Country Club Manor.
City Administrator Rick Wolfsteller reported that an RFP was prepared for
development of amulti-family project nn Outlat A, Country Club Manor,
which the City obtained through tax forfeiture. Two proposals were received.
David Hornig of Hornig Companies proposed 109 rental units, a 2.5-acre
park, and the 3.1-acre pond site would be retained on the east end of the
property. The purchase price offered was $300,000.
Freedom Development proposed a mix of 36 rental units utilizing low income
housing credits and tax increment financing assistance from the HRA, 42
privately-owned townhouse units, a 1.73-acre site for park land, scattered
retention ponds if the City waived storm sewer fees, and a purchase price of
$151,675. However, David Bell of Freedom Development offered to change
his price to match Hornig Companies offer of $300,000.
Residents in the area noted their concerns regarding traffic and the effect of
low income housing on neighboring property values.
Council discussed the compatibility of the two proposals with the
neighborhood and the amount of tax revenue each would bring to the city. Tn
addition, the proposed change in price made by Freedom Development was
also discussed.
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Council Minutes - 1/26/9$
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT
HERBST TO SELECT THE PROPOSAL BY HORNIG COMPANIES AND
AUTHORIZE STAFF TO ENTER INTO A CONTRACT FOR DEVELOPMENT.
Voting in favor: Bruce Thielen, Clint Herbst. Opposed: Bill Fair, Brian
Stumpf, Roger Carlson. Motion failed.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO SELECT THE PROPOSAL SUBMITTED BY FREEDOM
DEVELOPMENT WITH THE PURCHASE PRICE OF $300,000 AS OFFERED AT
THE COUNCIL MEETING AND AUTHORIZE STAFF TO NEGOTIATE A
DEVELOPMENT CONTRACT. Voting in favor: Bill Fair, Brian Stumpf, Roger
Carlson, Clint Herbst. Opposed: Bruce Thielen. Motion carried.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
TAKE A 5 MINUTE RECESS. Motion carried unanimously.
9. Consideration of adoFting ordinance amendment re lating tobacco sales.
City Administrator Rick Wolfsteller reported that effective August 1, 1997, a
new state tobacco law required all retailers who sell tobacco or tobacco
products to be licensed. The City may either adopt a license ordinance that
reflects the new state requirements ar delegate the licensing and compliance
check responsibilities to the County.
Council discussed the new requirements of the state law and penalties for
minors caught using tobacco.
AFTER DISCUSSION, A MOTTON WAS MADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO TABLE ADOPTION OF THE ORDINANCE
AMENDMENT REGULATING TOBACCO SALES PENDING FURTHER
INFORMATION FROM OTHER COMMUNITIES. Motion carried unanimously.
10. C.Rn~j~Q~-~~jon of publishing Council minute summaries and discontinuing
publication of bills.
City Administrator Rick Wolfsteller reported that cities are required to
publish the official Council minutes or a condensed summary of the minutes
that includes motions, resolutions, or other official actions. As an alternative
to publication, the City may mail a copy of the minutes to any resident upon
request. In addition, there is no requirement for publication of the bills.
During the last two years, the City has consistently exceeded $17,000
annually in publication costs, and Wolfsteller suggested that the City
consider publishing a summary of the minutes and discontinuing publication
of the bills, which could save the City up to $15,000 per year.
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Council Minutes _ 1/2Fi/98
Don Smith, owner of the Monticello Times, stated that it's sound public policy
to publish the minutes in full and urged the Council not to change its policy.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO TABLE CONSIDERATION OF PUBLISHING
COUNCIL MINUTE SUMMARIES AND DIRECT THE OFFICE MANAGER TO
PRESENT SAMPLE SUMMARY MINUTES FOR COUNCIL REVIEW AND
POSSIBLE DISCUSSION IN THE FUTURE. Motion carried unanimously.
11.
agreement.
City Attorney Dennis Dalen noted that there were 12 items to be considered
for inclusion in a joint annexation agreement, 1Q of which were substantially
agreed to. However, he noted that strategies regarding the agreement should
be discussed in a closed session.
Mayor Fair requested that Council consider the remaining agenda items
before going into a closed meeting.
12. Consideration of bills for the last half of January. 19~$.
A MOTION WAS MADE BY ROGER GARLSON AND SECONDED BY BRUCE
THIELEN TO APPROVE THE BILLS FOR THE LAST HALF OF JANUARY, 1998,
AS PRESENTED. Motion carried unanimously.
13. Other matters.
A. Winter maintenance of Riverside Cemetery.
Council discussed with the Public Works Director the current winter
maintenance of Riverside Cemetery. The Public Works Director noted
that they would perform minimum winter maintenance this year and
recommend a specific policy for next year.
B. Consideration of establi~ing a small grouF for stu wing deli and
financing of the community center, and consideration of adontine a
resolution su~norting the Youth Initiative Bill.
Assistant Administrator Jeff O'Neill proposed that the Council and
HRA establish a small group, consisting of two Council members, two
HRA members, and a National Guard representative, to review the
recommendations of the task force and community, and prepare a plan
that would identify project elements and phasing and financing
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Council Minutes -1./26/98
methods. In addition, Council was asked to adopt a resolution
supporting the 1998 Youth Initiative Bill, which encourages the
legislature to support a $40 million appropriation for youth facilities.
Councilmembers Brian Stumpf and Bruce Thielen volunteered to
represent the Council in the small group to discuss the community
center.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER
CARLSON TO APPOINT BRIAN STUMPF AND BRUCE THIELEN TO THE
SMALL GROUP FOR THE PURPOSE OF ANALYZING COMMUNITY AND
TRAINING CENTER DESIGN AND FINANCING OPTIONS AND TABLE
CONSIDERATION OF THE RESOLUTION SUPPORTING THE YOUTH
INITIATIVE BILL AT THIS TIME PENDING FURTHER INFORMATION.
Motion carried unanimously.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO
CONTINUE THE REGULAR MEETING UNTIL AFTER THE CLOSED SESSION
REGARDING THE JOINT ANNEXATION AGREEMENT. Motion carried unanimously.
AFTER CLOSED SESSION DISCUSSIONS, A MOTION WAS MADE BY BRUCE THIELEN
AND SECONDED BY ROGER CARLSON TO REOPEN THE REGULAR MEETING.
Motion carried unanimously.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
ADJOURN THE REGULAR MEETING. Motion carried unanimously.
~hc ~
Kar oty
Office Manager
I
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