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City Council Minutes 10-14-2002MINUTES REGULAR MEETING MONTICELLO CITY COUNCIL Monday, October 14, 2002 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to Order and Pledge of Allegiance Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of September 23, 2002 regular Council meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 23, 2002 REGULAR COUNCIL MEETING AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH BRUCE THIELEN ABSTAINING. 3. Consideration of adding items to theagenda. Clint Herbst added fencing along the pathway on Gillard Avenue and landscaping in the Klein Farms development to the agenda and Roger Belsaas added directional signing for the nursing home. 4. Citizens comments/petitions, requests and complaints. Randy Ruff and Tammy Sutton spoke to the Council regarding the development proposed for the former Ruff's Auto site. Randy Ruff informed the Council that Pinnacle Engineering is doing Phase II of the environmental data. Although it is not known what type of residential development will take place on the site, they will be working with city staff to make that determination. 5. Consent Agenda A. Consideration of ratifying new hires for the Community Center. Recommendation: Ratify new hires as identified. B. Consideration of a request for preliminary plat approval for a three lot commercial subdivision known as the Amax Addition - Applicant: Glen Posusta. Recommendation: Approve the preliminary plat contingent upon the following: 1. City agrees to convey required land to the applicant to complete the plat. ( 2. The plat is redrawn to include the required easements per City Engineer recommendation. Council Minutes - 10/14/02 3. The applicant submits grading and drainage plans to the City Engineer for approval. This to allow coordination of site development with the Cedar Street project. 4. The applicant coordinates site development with utility planning done by the City via the Cedar Street improvement project. 5. The applicant submits street and sidewalk plans to the City Engineer for approval, or the applicant petitions for Cedar Street and utility improvements, and enters into an assessment agreement relating to funding of Cedar Street project. 6. The applicant brings signage and rental truck parking into compliance with the City's zoning ordinance. C. Consideration of a request to rezone property from R-1 to R -2A to accommodate an eight unit detached residential development. Applicant: Tom Holthaus. Recommendation: Approve the R -2A rezoning only if the project meets the goals as written in the Comprehensive Plan. D. Consideration of a request for a conditional use permit and variance allowing an accessory structure in excess of 1500 sq. ft. Applicant: Randy Ruff. Recommendation: Approve the conditional use permit based on the finding that the four criteria required by code for the granting of a conditional use permit have been met and conditioned upon: Accessory structure must not exceed 1,500 square feet which includes attached garage and detached accessory buildings combined. Detached accessory building is required to have vinyl siding and it must not exceed building height standards. E. Consideration of a request for an amendment to the sign regulations of the Zoning Ordinance. Applicant: Denny Hecker. Recommendation: Move to deny a sign regulation amendment based on a finding that the existing ordinance permits adequate business identification. F. Consideration to adopt a resolution providing for the sale of general obligation improy,ement bonds. BRUCE THIELEN MOVED TO HAVE ITEM 95C REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Roger Carlson asked for clarification on Item #5E verify if the Council approves the item, they are approving the denial of the request for an amendment to the sign ordinance. 2 Council Minutes - 10/14/02 ROGER CARLSON MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM 45C. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. Bruce Thielen stated he would like to see a project that met the goals and standards of the zoning district prior to doing the rezoning. He felt this was putting the cart before the horse. Jeff O'Neill stated the developer is requesting a change in zoning from R-1 to R -2A. The Planning Commission didn't support the single level units and felt the units should have more architectural design and detailing in order to better suit the Comprehensive Plan's goals for the Broadway area. Jeff O'Neill stated that residents had expressed their concern about the proposed density of this development and other design issues were discussed as well. BRUCE THIELEN MOVED TO TABLE CONSIDERATION OF THE REZONING REQUEST OF TOM HOLTHAUS FOR REZONING FROM R-1 TO R -2A CONTINGENT UPON PLANNING COMMISSION REVIEW OF REVISED DRAWINGS. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Brian Stumpf asked if the applicant understood the changes the Planning Commission was looking for regarding his development. Mr. Holthaus indicated he understood but it was his hope that they b g p p would be able to get this project started fairly soon. He added that they were never told what land is available at the County Road 75/Otter Creek intersection and this is information that would affect whether 7 or 8 units could be built on the site. 7. Consideration of purchase of four welcome signs for the City of Monticello entrances. Public Works Director, John Simola, gave a brief explanation of the changes in the sign design that had occurred since the Council first looked at this. He then introduced Larry Nolan and Nancy McCaffrey from the Parks Commission who made the presentation on the four proposed entrance signs to the City of Monticello. The proposed signs are approximately 5' in height and 10' across. The signs are made of coated high density polystyrene and weigh approximately 400 pounds. The signs are light weight and movable. The estimated cost for the signs is $19,703 ($4,625 per sign plus sales tax) which is the price if all four signs were ordered at one time. The location of the entrance signs was reviewed and it was noted that the sign design has changed but the sign locations have not. BRIAN STUMPF MOVED TO AUTHORIZE THE PURCHASE OF THE FOUR SIGNS AT A COST OF $19,703 DELIVERED TO THE CITY OF MONTICELLO WITH PLACEMENT, LANDSCAPING AND LIGHTING TO BE HANDLED BY THE CITY. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Moved to the consent a6enda as item #SF. Council Minutes - 10/14/02 r Approved with consent agenda. 9. Pulled from agenda. 10. Summary of Fair Housing Discussion - HRA 011ie Koropchak, Economic Development Director, provided a summary of the HRA's discussion regarding fair housing for Council review but no Council action was required. 11. Summary of the EDA meeting of October 8, 2002 and request to direct city staff to temporarily not enforce the sign/sidewalk ordinance along Broadway (County Road 75) during the period of the planned Grand Opening Event. 011ie Koropchak provided the summary of the EDA discussion of options for the Broadway business owners affected by the County Road 75 construction. It was noted that the EDA was going to provide one time assistance of $5,000 toward a special Broadway grand opening event. The EDA requested that the City not enforce the sign/sidewalk ordinance along Broadway during the period of the planned Grand Opening event. BRUCE THIELEN MOVED THAT CITY STAFF TEMPORARILY NOT ENFORCE THE SIGN/SIDEWALK ORDINANCE ALONG BROADWAY (COUNTY ROAD 75) DURING THE PERIOD OF THE PLANNED GRAND OPENING EVENT. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Consideration of allowing a 36' pylon gn to be incorporated into an approved planned unit development. Applicant: Dave Peterson Ford/Jeff Sell, West Metro. Deputy City Administrator, Jeff O'Neill, informed the Council that Jeff Sell was present at a special meeting of the Planning Commission and presented a statement from Ford saying that the sign that is being replaced was 36'. Since the sign is being replaced with a sign of the same size it does not require any amendment to the planned unit development and therefore no Council action is required on this item. Initially the size of the sign being replaced was not known which was why the Planning Commission was asked to consider this item. When the planned unit development was approved the signs were approved so any change from that signage would have had to be approved by the Planning Commission 11 Council Minutes - 10/14/02 ( 13. Consideration of amendment to conditional use permit for planned unit development allowing for expansion of truck parking, bulk LP storage, service bay additions; paving for bulk waste product transport, sidewalks and landscaping. Applicant: Sunny Fresh Foods Deputy City Administrator, Jeff O'Neill stated that information received from the Steve Grittman, City Planner, had been reviewed by the Planning Commission and a public hearing was held on this item at the special meeting of the Planning Commission. He noted there are 9-11 items that need to be updated on the site plan for it to be acceptable to the Planning Commission. Mr. Dennis Darnell from Sunny Fresh was present at the special Planning Commission meeting and indicated that they would be able to make the changes and get it back to another special meeting of the Planning Commission scheduled for October 28, 2002 prior to the Council meeting. Sunny Fresh stated that because of weather constraints they would like to start construction on the expansion. The Planning Commission felt they should be allowed to start construction on the expansion of the loading dock area. BRIAN STUMPF MOVED TO CONCUR WITH THE PLANNING COMMISSION'S RECOMMENDATION TO ALLOW ISSUANCE OF A PERMIT FOR CONSTRUCTION ON THE EXPANSION OF THE LOADING DOCK AREA FOR SUNNY FRESH FOODS. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Other Items Klein Farms Development - Clint Herbst stated he been contacted by a resident in the development about landscaping for the development that was not put in. The City required changes in the landscaping plan initially submitted by the developer. The landscaping was installed as per the revised plan which was different from what was in the plan the residents were shown initially. The Council discussed a number of options, including having residents purchase the trees at cost through the City. The City does have an opportunity to remove trees from a property at no cost. These trees could then be planted in the development. The Council directed staff to check out the options available. Fencing along Gillard Avenue Pathway - City Engineer, Bret Weiss was asked about fencing along the pathway constructed on Gillard Avenue. Bret Weiss indicated that MnDOT has a guideline where everything over a F drop needs to have a rail. There is a drop between the pathway and the retaining walls but no fencing was bid as part of the project. Bruce Thielen asked if there were other options that could be looked at. In the letter sent out from the City Engineer residents were told that the City would not install decorative fencing unless the residents agreed to maintain it. Otherwise chain link fencing would be installed. Bret Weiss indicated that except for one resident, no one else wanted the fencing installed. Bret Weiss has contacted the League of Minnesota Cities concerning signage that could be used along the pathway. CLINT HERBST MOVED TO INSTALL THE ONE SECTION OF FENCE AT THE PRESENT TIME AND MONITOR IT TO SEE HOW IT WORKS OUT. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5 Council Minutes - 10/14/02 ( Directional Sign for Nursing, Home - Roger Belsaas was contacted about whether a directional sign could be erected for the nursing home. Presently traffic meant for the nursing home is coming into Mississippi Shores. Public Works Director, John Simola noted that this a county road so the City would have to get their approval to place any signs. Bret Weiss asked who would pay for the sign. The Council indicated that if it was a nominal amount perhaps Mississippi Shores would be willing to pick up the cost or the City could. This item will be brought up with the county at their next meeting. At this time Bret Weiss also gave an update on the progress on the CSAH 75 construction project. 14. Approve payment of bills for October. CLINT HERBST MOVED TO APPROVE PAYMENT OF BILLS FOR OCTOBER. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 15. Adjourn BRUCE THIELEN MOVED TO ADJOURN AT 7:55 P.M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 00'-t� ')Z� S Recording Secretary lei