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City Council Minutes 02-09-1998~: MINUTES ftEGUr.aR MEETING - MONTICELLO CITY COUNCIL Monday, February 9, 1998 - 7 p.m. Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen Members Absent: None 2. A. Annroval of minutes of the sFecial meeting held Januarv 26. 199$. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD JANUARY 26, 1998, AS WRITTEN. Voting in favor: Bruce Thielen, Roger Carlson, Bill Fair, Brian Stumpf. Abstaining: Clint Herbst. Motion carried. 3 4 B. Annroval of minutes of the regular meeting helsi January, 1998• A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JANUARY 26, 199$, AS WRITTEN. Motion carried unanimously. None. A. The owner of Monticello RV questioned whether 7th Street would be extended to the west in the near future, as it would assist development in the area and would make it easier for customers to locate their business. Mayor Fair noted that extension of 7th Street would become more critical as land in the area develops. B. Duane Carlson asked the Council to consider a referendum for the community center before increasing the per capita debt. City Administrator Rick Wolfsteller explained that part of the current debt increase is due to the wastewater treatment plant expansion, and it was projected that a majority of that debt would be paid by sewer Page 1 Council Minutes - 2/9/98 hookup revenues from new homes and businesses. In addition, he noted that a large portion of per capita debt is paid through special assessments and revenues collected from fees. C. Bob Harwarth noted his concern regarding the future tax burden on the citizens if NSP's taxes decrease. Mayor Fair noted that the City is a member of a coalition that monitors tax legislation presented by NSP. 5. Consenta~enda. Councilmember Bruce Thielen requested that item 5B be removed from the consent agenda for discussion. A. $~surrection Lutheran Church. A~nlieant,~~,~~ ~~schke. Hagemeister and Mac_Ars.lutect~,~. Recommendation: Grant a one-year extension of the conditional use permit allowing a church facility in the PS zoning district for Resurrection Lutheran Church. B. .Removed from the consent agenda for discussion. C. Church. Recommendation: Deny the request to amend the comprehensive plan by eliminating the Fallon Avenue overpass based on the finding that the bridge is a necessary part of the transportation plan for the City and must be retained in the plan. D. Consideration of ado~ion of Kiellberg_W_est development agree~~~~. Recommendation: Accept the development agreement for Kjellbergs West Mobile Home Park contingent on the following: a. Development of an addendum or second agreement governing maintenance of the private metering station. b. Modifications to the agreement as directed by Council. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO APPROVE ITEMS 5A, 5C, AND 5D OF THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. Page 2 Council Minutes - 2/9/98 6. Consideration of items removed from the consent agenda for discussion. 5B. Public Works Director John Simola reported that Carefree Lawn Service offered to extend the mowing contract through 1998 and 1999 based on the 1997 rates. Councilmember Bruce Thielen suggested that the two recently-hired parks employees or seasonal help mow city properties rather than contracting a service. John Simola replied that three seasonal workers were hired for mowing and that, due to the cost, he had planned on having the new parks workers perform tasks identified by the Parks Commission. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO APPROVE THE MOWING CONTRACT WITH CAREFREE LAWN SERVICE FOR ONE YEAR AND RE-EVALUATE CONTRACTING THE SERVICE NEXT YEAR. Voting in favor: Bruce Thielen, Clint Herbst. Opposed: Bill Fair, Brian Stumpf, Roger Carlson. Motion failed. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER CARLSON TO APPROVE EXTENDING THE MOWING CONTRACT WITH CAREFREE LAWN SERVICE THROUGH 1998 AND 1999 AT THE 1997 RATES. Voting in favor: Brian Stumpf, Roger Carlson, Bill Fair. Opposed: Bruce Thielen, Clint Herbst. Motion carried. 7. C onsid~x~tion of a resolution ou~~nosition_on industrial Economic Development Director Ollie Koropchak reported that the Industrial Development Committee (IDC) has requested that the City Council consider adopting a resolution prepared by the IDC stating the City's position on industrial development. IDC Chair Dick Van Allen added that it was the view of the IDC that the resolution would clarify the City's position of supporting industrial development and enhance the marketability of industrial property. Council discussed the resolution, specifically the portion relating to tax revenue generated by NSP. Page 3 Council Minutes - 2/9/98 AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO APPROVE THE RESOLUTION ADOPTING THE CITY'S POSITION ON INDUSTRIAL DEVELOPMENT. Motion carried unanimously. SEE RESOLUTION 98-4. 8. Consideration of a request fora conditional use Permit for firi~l P~ annroyal on phase I of the Hospital Campus. pnlica lYf~nl~as~ello-Big Lake Communit,~Hospital. City Planner Steve Grittman reviewed phase I of the Hospital's planned unit development, noting that retaining aright-out egress from the west corner of the project to CSAH 75 has not yet been approved by the County; however, it was his view that if the egress is not retained, it would not cause significant ditliculties for the project. Planning Commission approved phase I but recommended that the width of the entire driveway be 30 ft rather than decreased to 24 ft from the helipad to the egress at CSAH 75. Council discussed future traffic patterns and signal lights in the area in conjunction with the future extension ofEast 7th Street and Fallon Avenue overpass. Virgil Hawkins, Assistant County Engineer for Wright County, noted that a transportation meeting will be held in March and requested that a City representative be present at the meeting, as the City would be required by policy to maintain the signal lights. Tim Sessions, architect for the Hospital District, requested that the City allow the driveway width to be decreased to 24 ft if the County does not allow the CSAH 75 egress to remain open. AFTER DISCUSSION, A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRIAN STUMPF TO APPROVE THE CONDITIONAL USE PERMIT FOR A FINAL STAGE PUD FOR THE HOSPITAL CAMPUS CONTINGENT ON THE FOLLOWING CONDITIONS: 1. COORDINATE HART BOULEVARD DRIVEWAY CONSTRUCTION WITH PUBLIC WORKS DEPARTMENT. 2. DOCUMENT CONVEYANCE OF PROPERTY FROM COUNTY TO ACCOMMODATE HELIPAD. 3. REVISE SITE PLAN, IF NECESSARY, BASED UPON NEGOTIATION WITH COUNTY HIGHWAY DEPARTMENT ON RIGHT-OUT EGRESS TO BROADWAY. 4. REVISE SITE PLAN TO ILLUSTRATE 30-FT DRIVEWAY FOR FULL LENGTH OF PROJECT FROM HART BOULEVARD ON THE EAST TO THE END OF THE PARKING RAMP ON THE WEST. Page 4 Council Minutes - 2/9/98 5. REVISE THE PHASING PLAN TO INCLUDE DRIVEWAY CONSTRUCTION IN FRONT OF THE FUTURE PARKING RAMP AS PHASE I CONSTRUCTION. 6. PROVIDE DOCUMENTATION OF ACCESS AND PARKING EASEMENT AGREEMENTS WITH ALL ADJOINING PROPERTY OWNERS NORTH OF CSAH 75 AFFECTED BY HART BOULEVARD VACATION. 7. PROVIDE WRITTEN DOCUMENTATION OF COUNTY APPROVAL OF NEW ACCESS DRIVEWAY LOCATION FOR CSAH 75. 8. PROVIDE WRITTEN DOCUMENTATION OF SCHOOL DISTRICT AGREEMENT WITH NEW ACCESS DRIVEWAY LOCATION AS COORDINATED WITH THE HOSPITAL AND THE COUNTY. 9. PRELIMINARY SITE PLAN WILL BE REQUIRED TO DEMONSTRATE ACCESS AND EGRESS TO THE PARKING RAMP AT THE TOP LEVEL ONLY. 10. COMPLIANCE WITH ALL CITY COUNCIL CONDITIONS FOR THE VACATION OF HART BOULEVARD. Motion is based on the finding that the project meets the Monticello Comprehensive Plan goals and provides for a design which better meets the City's zoning objectives than strict enforcement of those regulations would allow. Motion carried unanimously. 9. f - townhouse development. Economic Development Director Ollie Koropchak reported that at the January 26 Council meeting, Mr. David Bell of Freedom Development proposed to increase his offer to match David Hornig's offer of $300,000 to purchase Outlot A, Country Club Manor, which the Council accepted based on the finding that the lower-dEnsity proposal was more compatible with the neighborhood. Mr. Bell's proposal included utilizing a tax credit funding program through the Minnesota Housing Finance Agency (MHFA) for development of the 361ow and moderate income rental units, which also included a request for approximately $111,000 in TIF assistance. However, by increasing his offer to $300,000, Mr. Bell is now requesting an additional $220,000 in TIF assistance. The HRA approved tax increment assistance in the amount of $331,561 NPV or $597,700, and the resolution for Council consideration would support apay-as-you-go TIF assistance amount of $597,700. Page 5 Council Minutes - 2/9/9$ Mr. Mike Podawiltz, representing David Bell, explained that their tax credit application would be submitted for consideration in February and, if necessary, again in August. If both applications failed, the project would be revised to eliminate the 36 rental units and include 72 market rate townhomes. Council discussion focused on the additional TIF assistance requested and the amount of tax revenue generated by each proposal. AFTER DISCUSSION, A MOTION WAS MADE BY GLINT HERBST AND SECONDED BY BRUCE THIELEN TO TABLE ACTION ON THE RESOLUTION SUPPORTING THE TAX CREDIT APPLICATION FOR FREEDOM DEVELOPMENT AND DIRECT STAFF TO COMPARE THE PROPOSALS FROM HORNIG COMPANIES AND FREEDOM DEVELOPMENT FOR REVIEW BY THE COUNCIL AT THE FIRST MEETING IN MARCH. Voting in favor: Clint Herbst, Bruce Thielen, Roger Carlson. Opposed: Bi11 Fair, Brian Stumpf. Motion carried. 10. li.s~e~ing• City Administrator Rick Wolfsteller reported that state law requires counties to handle tobacco sales licensing requirements if municipalities don't. After reviewing the tobacco regulations, City Attorney Dennis Dalen noted that it would be more economical for the City if the County handled tobacco licensing and recommended that the City Council delete the existing city ordinance regulations. AFTER DISCUSSION, A MOTION WAS MADE BY BRL~N STUMPF AND SECONDED BY ROGER CARLSON TO ALLOW THE COUNTY TO CONDUCT ALL TOBACCO SALES LICENSING AND COMPLIANCE CHECKS AND ADOPT AN ORDINANCE AMENDMENT DELETING CHAPTER 14 REGULATING SALE OF TOBACCO LICENSING. Motion carried unanimously. SEE ORDINANCE AMENDMENT N0.306. 11. Assistant Administrator Jeff O'Neill noted that the information included in the agenda was provided as an update, and no action by Council was requested. Councilmember Clint Herbst requested that consideration of the community and training center be brought to Council on March 9 rather than February 23 since he would not be able to attend the February 23 meeting. Page 6 Council Minutes - 2/9/98 It was the consensus of Council that the small group studying the community center could discuss the issue at its next meeting, and the two members representing Council could schedule a special Council meeting rather than wait until the regular meeting on March 9. 12. Consideration of annexation discussion update. Discussed in closed session. 13. Oonsideration of bills for the first half of Februarv. 1998. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO APPROVE THE BILLS FOR THE FIRST HALF OF FEBRUARY, 1998, AS PRESENTED. Motion carried unanimously. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE THIELEN TO CLOSE THE COUNCIL MEETING TO DISCUSS ANNEXATION ISSUES. Motion carried unanimously. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE THIELEN TO REOPEN AND ADJOURN THE REGULAR COUNCIL MEETING. Motion carried unanimously. rep Doty Office Manager r~ ~J Page 7