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City Council Minutes 04-22-2002MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 22, 2002 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Apt)rove minutes of April 8, 2002 regular council meeting. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE APRIL 8, 2002 REGULAR COUNCIL MEETING WITH A CORRECTION TO THE MOTION FOR AGENDA ITEM #7 TO INDICATE CITY COUNCIL SUPPORT FOR DEVELOPMENT OF AN ICE ARENA WITH THE CITY LEASING OR DONATING THE LAND FOR THE 7TH STREET SITE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to theagenda. City Administrator Rick Wolfsteller added discussion of city owned Remmle parcel to the agenda. 4. Citizen comments/petitions, requests and complaints. None. 5. Consent Agenda. A. Consideration of ratifying new hires for community center, city hall and public works. Recommendation: Ratify the hiring of the new employees for the community center, city hall and public works as identified. B. Consideration of a request for a conditional use permit for concept stage development allowing residential uses on the first floor in the CCD District. Applicant: Hans Hagen Homes. Recommendation: Move to approve a conditional use permit for a concept stage Planned Unit Development allowing residential uses on the first floor in the CCD district subject to the following conditions: 1. Development stage planned unit development approval shall be subject to the ( review and approval of the Design Advisory Team. Council Minutes - 4/22/02 2. The project grading, drainage and utilities must be developed subject to the approval of the City Engineer. 3. The five foot wide public sidewalk along Front Street shall be located entirely on the public right of way and at least one foot distant from the property line of the Riverwalk development, parallel to Front Street. 4. The preliminary plat and development stage planned unit development shall remove all encroachments into public right of way and address encroachments onto adjacent lots. A copy of covenants and by-laws of the homeowners' association must be submitted to the City. 5. Concrete curb and gutter in a B-6/12 design with concrete drive approaches shall be provided on both sides of the proposed alley according to city ordinances and standards or in accordance with the direction of the City Engineer. 6. Complete landscape plans shall be submitted for development stage Planned Unit Development consideration. 7. Buildings must meet or exceed the minimum building height requirements of the CCD District. 8. Final alignment of Front Street to be determined at development stage PUD. 9. Final approval after completion of DNR notification and comment. C. Consideration to approve entering into the contract for private development between Hans Hagen Homes, the City and the HRA. Recommendation: Move to approve entering into a Contract for Private Development among the HRA, the City and Hans Hagen Homes, Inc. D. Consideration of accepting final plat and development agreement for Vine Street Townhome Project. Recommendation: Move to approve the final plat and development agreement for the Vine Street Townhome Project contingent upon completion of items noted in the PUD approval and contingent on final review of development agreement by City Attorney and plat review by City Engineer and on presentation of restrictive covenants. Res. #2002-21 E. Consideration to approve amendment to the contract for private development between Front Porch Associates, LTD, the City and the HRA. Recommendation: Approve amending the Contract for Private Development among Front Porch Associates, LTD, the City and the HRA subject to review of the agreement between Big Lake Lumber and Front Porch Associates by the HRA Attorney. F. Consideration of rezoning the Groveland II subdivision from A -O to R-1 designation. Recommendation: Approve amending the zoning map by rezoning the area encompassed by Groveland II from A -O to R-1 based on the finding that the rezoning is consistent with the Comprehensive Plan. Ord. Amd. 4374 2 Council Minutes - 4/22/02 G. Consideration of approval of contract with Hoglund Transportation for Heartland Express Bus Service for year 2002. Recommendation: Approve the extension of the contract for Heartland Express bus service with Hoglund Transportation at $27.04 per hour for the year 2002. BRIAN STUMPF MOVED TO ADD TO THE CONSENT AGENDA ITEMS #10, #12 AND #133. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of modification to Title V, Chapter 4 of the City Ordinance, Open Burning. Recommendation: Approve amendment to ordinance as drafted. Ord. Amd #373 12. Consideration of a request for a variance to lot width in order to allow for a simple subdivision creating two lots from one parcel. Applicant: Church of St. Henry. Recommendation: Approve the recommendation of the Planning Commission to allow the variance in lot width and simple subdivision based on the findings noted in the report and subject to either one of the following conditions: a) The existing garage be either removed or moved to meet code or b) approve a license allowing the garage to extend into the public right of way of Minnesota Street. 13. Consideration of resolution updating Municipal State Aid Street system for the City of Monticello. Recommendation: Approve resolution designating School Boulevard from CR 18 (Fenning Avenue ) to Oakwood Drive as a MSAS addition for the year 2002. Res. # 2002-22. CLINT HERBST MOVED TO APPROVE THE CONSENT AGENDA AS AMENDED. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Public Hearing - Consideration of resolution adopting assessment roll for delinquent utilities. Mayor Belsaas noted that the purpose of the public hearing was to accept comment on the proposed delinquent utility amounts that were being certified to the County. Mayor Belsaas opened the public hearing. No one spoke for or against the proposed assessment. Mayor Belsaas then closed the public hearing. J Council Minutes - 4/22/02 BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT CHARGES AS PRESENTED. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Res. #2002-18. 8. Public Hearing - Consideration of improvements to CSAH 7-5 from Washington Street to Otter Creek, Project No. 2000-16C. City Engineer, Bret Weiss of WSB, reviewed with the Council the proposed improvements to CSAH 75 from Washington Street to Otter Creek Road planned for the summer of 2002. Mr. Weiss noted that the improvement project will include a complete reconstruction of Broadway with a new bituminous surface, and will include a new median with numerous left turn lanes along with additional landscaping in various locations along the median. The project will also include replacement of various segments of sanitary sewer and/or water main, since many of the utilities have exceeded their estimated life span. Mr. Weiss noted that the estimated cost of the project will be around $3,000,000 with Wright County's portion of the project estimated at $1,100,000 and the City's share at $1,920,000. Mr. Weiss noted that the City plans on borrowing money through a bond sale to finance their share of the project, at least 20% of the project ($400,000) needs to be assessed to benefitting property owners in order to borrow fiends for the project. Mr. Weiss, also noted that a final assessment policy has not yet been established by the City Council and will need to be addressed by the Council in the near future. It was also noted that three property owners along Broadway were inadvertently left off the first public hearing notice and it was recommended that the Council may want to consider closing the public hearing and calling for a new public hearing on the project for the second meeting in May. Mayor Belsaas opened the public hearing and asked for public comments regarding the improvement project. Kathy Dressen of 636 West Broadway inquired as to how many parcels along Broadway would be affected by this project. WSB indicated that approximately 170 parcels were notified of the project. Ms. Dressen also felt that some of the street crossing closures for the new left turn lanes may cause a decrease in some property values. Doug Herre of 1101 West Broadway noted his opposition to construction of a pathway being proposed on the west side of Broadway from West Side Market (Otter Creek Road to Chestnut Street). Bret Weiss indicated that the pathway was being constructed for safety reasons for children walking in the area and that it wasn't considered good planning to simply have a crosswalk near West Side Market from the south side of Broadway where an existing pathway existed. Mr. Herre also was concerned about loss of trees along the north side if a pathway was put in and the engineer indicated they would do what was necessary to save as many trees as possible. Q-.) Gerald Paulson, owner of the building at 236 West Broadway, asked if other city funds were 11 Council Minutes - 4/22/02 available to help pay for the cost instead of using general property taxes. Mr. Paulson specifically inquired as to whether additional state aid funds wouldn't be available to reduce the cost to the property owners. Mr. Weiss noted that state aid fiends for this project would have to be obtained by Wright County since it is a county state aid highway and that any state aid funds would not be used by the County to reduce the City's share of the project. Doug Schneider, a property owner in the downtown area, was concerned about on street parking lost during construction and felt that it would be detrimental to the downtown businesses if too much parking was lost during the construction process. Mr. Schneider also questioned how replacing bituminous surfacing would increase the value of abutting properties and whether there was any merit in assessing any of the cost to abutting property owners. He also did not feel property owners should be picking up all of the cost of beautification items such as plantings and landscaping for this proj ect. Buddy Kalpin, of 336 East Broadway, did not feel that the improvements being proposed would do anything to help traffic and was also concerned about the assessment process. Rich Carlson of 532 West Broadway felt that traffic will simply be diverted to other side streets like -3 and River Street because of some of the median restrictions that will be constructed across Broadway. Steve Johnson, a downtown business property owner, supported the city project and felt that a 20% cost to property owners was a good deal for the citizens with 80% of the cost being picked up by taxes rather than assessments. George Liefert of 203 Minnesota Street expressed concerns on snow removal plans and felt that snow that is piled in the parking lanes will be a problem since the parking lanes will actually be smaller in width than currently. It was noted by the engineer that discussions are currently taking place with Wright County officials on establishing a possible program to remove snow if necessary along Broadway if it became a problem. Mr. Dave Kranz of 743 West Broadway questioned whether the stop light being proposed for Elm Street and West Broadway was going to be installed immediately or at a future date. It was noted that it is planned to be installed with this project. Deb Adams of 818 West Broadway had questioned why the boulevard in front of her home was paved with concrete from sidewalk to curb while other areas along the project are being proposed for grass between the curb and the sidewalk. Ms. Adams was informed that the area in front of her residence had to be a larger width, requiring the entire area in back of curb to be concrete in order to receive state aid for that pathway project when it was constructed. Hearing no further comments, Mayor Belsaaas closed the public hearing at this time and opened it up 5 Council Minutes - 4/22/02 for Council discussion. Councilmember Carlson asked if the west end of the project by the elementary school could receive priority to get the project done as early as possible to avoid problems with the school start this fall. BRIAN STUMPF MOVED TO CLOSE THE PUBLIC HEARING AND CALL FOR A NEW PUBLIC HEARING TO BE HELD ON THE SECOND MEETING OF MAY FOR THE THREE ADDITIONAL PROPERTIES THAT MAY BE AFFECTED BY THIS PROJECT. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Review of bids and consideration of award of bids for sanitary sewer rehabilitation project in the dm'ntown area, Project No. 2000-16C. Bids were received on Friday, April 2"' for the lining of the old sanitary sewers on Broadway from Walnut Street to Cedar Street and on TH 25 from Broadway to Third Street. Three bids were received with the lowest bid being from Lametti & Sons, Inc. with a base bid of $50,631.00 and a base bid with alternate of $65,291.00. BRIAN STUMPF TO AWARD THE BID TO LAMETTI & SONS IN THE AMOUNT OF $65,291.00 FOR THE RE -LINING OF THE SEWER AS PART OF THE CSAH 75 PROJECT. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of modification to Title 5, Chapter 4 of the City Ordinance, Open Burning. Approved with consent agenda. 11. Removed from agenda. 12. Consideration of request for a simple subdivision creating two substandard lots from one parcel. Applicant: Church of St. Henry. Approved with consent agenda. 13. Consideration of resolution for modification of City's state aid system. Approved with consent agenda. Adds -d ltPmc- The City Administrator inquired of the Council as to whether there was any interest by the City in selling a portion or all of the city owned Remmle parcel on south TH 25. The administrator noted that he has received inquiries on whether the property was available and it was the consensus of the Council that they were willing to look at development proposals for the entire site, but did not want to specifically market or sell on Council Minutes - 4/22/02 smaller parcels at this time. Mayor Belsaas noted that a closed meeting was held with the City Attorney to review current litigation that existed between the City and the township regarding the Monticello Orderly Annexation Agreement. CLINT HERBST MOVED TO ATTEMPT TO RENEGOTIATE WITH MONTICELLO TOWNSHIP FOR A NEW MONTICELLO ORDERLY ANNEXATION AGREEMENT. ROGER BELSAAS SECONDED THE MOTION. VOTING IN FAVOR THEREOF, HERBST AND BELSAAS. VOTING AGAINST, CARLSON, STUMPF AND THIELEN. 14. Approve payment of bills for April. CLINT HERBST MOVED TO APPROVE PAYMENT OF THE BILLS FOR APRIL. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 15. Adjourn. The meeting adjourned. Recording Secretary IV 7