City Council Minutes 03-11-2002MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, March 11, 2002 - 7 p.m.
Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen.
Members Absent: None
1. Call to Order and Pledge of Allegiance.
Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of
Allegiance was said.
2. Approve minutes of February 25, 2002 regular Council meeting.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 25, 2002
REGULAR COUNCIL MEETING. BRUCE THIELEN SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
3. Consideration of adding items to the agenda.
Clint Herbst requested a discussion of tree planting be added to the agenda. Mayor Belsaas stated
that agenda item #5C was out and item #11 was tabled until the next meeting and suggested that
agenda items 48 and 49 be added to the consent agenda.
BRIAN STUMPF MOVED TO APPROVE THE CHANGES TO THE CONSENT AGENDA.
ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
4. Citizens comments/petitions, requests and complaints.
None. Mayor Belsaas noted that he had received a call concerning an article in the newsletter on the
dog ordinances.
5. Consent Agenda
A. Consideration of ratifying new hires for the Community Center and Liquor Store.
Recommendation: Ratify the hiring of the employees as identified.
B. Consideration of approving charitable gambling license for Ducks Unlimited.
Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue
a gambling license for Ducks Unlimited for May 6, 2002. Res. #2002-10.
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Council Minutes - 3/11/02
C. Consideration of ratifying employees for Water Department positions. Removed from
agenda.
D. Consideration of renewal of contract with Elk River Landfill. Recommendation: The City
enter a three year contract with Elk River Landfill
E. Consideration of approving Change Orders #2, 3 and 4 to the Liquor Store Expansion
Project. Recommendation: Approve Change Orders 42,3 and 4 to the Liquor Store
Expansion Project in the amount of $20,071.00.
F. Consideration of authorization to initiate an "ejectment action" for the purpose of removing
Ruff Auto fence and vehicles from the Vine Street right-of-way. Recommendation: Move
to authorize initiation of an ejectment action for the purpose of removing Ruff Auto fence and
vehicles from the Vine Street right-of-way.
BRUCE THIELEN MOVED TO APPROVE THE AMENDED CONSENT AGENDA. CLINT
HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent agenda for discussion.
None.
7. Public hearing on consideration of vacating a portion of the right-of-way of IN'linnesota
Street.
Deputy City Administrator, Jeff O'Neill provided background on the vacation request noting that the
portion of the right of way proposed to be vacated was that portion of Minnesota Street extending
from 6t" Street heading towards the freeway. The vacation of the right of way is necessary for the
townhome development that is being proposed by Mike Cyr. In previous action the Council had
vacated a portion of Vine Street and 7"' Street which was also necessary for the proposed
development.
Jeff O'Neill indicated that if the same formula that was used for determining the cost of the right of
way of Vine and 7"' Street was used, the cost would be $2/sq. ft. and the cost of this right of way
would be financed in part by tax increment financing. Mike Cyr indicated that he had not addressed
the cost of the additional right of way with the HRA yet. Jeff O'Neill recommended that the
Council at this time make a determination whether or not the right of way was needed and the
conditions for the sale of the right of way could be addressed later either in the development
agreement or by council action.
The Planning Commission at a special meeting had reviewed the development stage PUD and will be
L P � P g
considering it again at a special meeting set prior to the Council meeting on March 25, 2002.
Council Minutes - 3/11/02
It was pointed out that a portion of Minnesota Street which is proposed to be vacated will be part of
street right of way when the townhome development is platted. Brian Stumpf asked about the amount
of land area being vacated.
Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the
proposed vacation. Mayor Belsaas then closed the public hearing.
CLINT HERBST MOVED TO GRANT APPROVAL OF THE VACATION REQUEST
CONTINGENT UPON COMPLETION OF THE FINAL STAGE PUD WHICH INCLUDES
APPROVAL OF THE FINAL PLAT AND EXECUTION OF THE DEVELOPMENT
AGREEMENT HOLDING OFF ON SETTING THE COST OF THE RIGHT OF WAY UNTIL
THE HRA HAS MADE A DETERMINATION ON ASSISTANCE FOR THIS PROJECT.
ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Res. No. 2002-11.
S. Consideration of authorization to obtain quotes for refurbishing of portions of sanitary sewer
on CSAH 75, Project No. 2000-16C.
Added to consent agenda.
9. Consideration of request by Barre Fluth to build the Landmark Square Building with a
overhang extending 2' over the street right-of-way.
Added to consent agenda.
10. Consideration of request to reduce the size of West Prairie room and reorganize four office
cubicles at the Communitv Center.
Kitty Baltos, Community Centel- Director, submitted sketches showing the existing layout of the area
and the proposed modifications. She noted that the current office space, which was originally
designed for one person now houses three which makes for cramped working conditions. In addition
to utilizing a portion of the West Prairie room for office space, it is also proposed to convert the
Fireplace room to meeting room space since there is a demand for that. The MCC Advisory Board
has reviewed the proposal and are comfortable with the proposed modification. The cost estimate
for the proposed work is estimated at $40,000 which includes, HVAC, lighting, etc. Fred Patch,
Building Official, felt the estimated amount was adequate for the work proposed.
BRUCE THIELEN MOVED TO APPROVE THE REMODELING AS PROPOSED WITH THE
FINAL COST NOT TO EXCEED $40,000 WITH FUNDS TO BE DRAWN FROM THE MCC
CAPITAL IMPROVEMENTS BUDGET IN THE AMOUNT OF $7,000 WITH THE BALANCE
�J TO COME FROM GENERAL FUND RESERVES. ROGER CARLSON SECONDED THE
MOTION. CARRIED UNANIMOUSLY.
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Council Minutes - 3/11/02
11. Consideration of development stage Manned unit development and preliminary plat for Vine
Place Townhomes (West Village Townhomes of Monticello)
Tabled.
Added Items: Clint Herbst stated that he had gotten comments from residents about the City getting away
from their tree planting program especially in the area of School Boulevard. He felt staff should work on
getting something established for this area. It was pointed out that because of the small budget amount for
this year and the fact that the City did not have a Park Superintendent in place until recently it is unlikely that
much could be done for this year unless it was something on a small scale. It was felt that local organizations
and civic groups might be able to help. The Council directed staff to look into this and bring it back at a future
meeting.
Clint Herbst asked if there was any update on the library site. Mayor Belsaas indicated that he had been in
contact with Tom Lindquist and at this point the bank was just going to widen the driveway.
12. Approve payment of bills for March.
BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR MARCH. CLINT
HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
13. Adjourn,
BRUCE THIELEN MOVED TO ADJOURN AT 7:30 P.M. ROGER BELSAAS SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
0 -,,-os
Recording Secretary
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