City Council Minutes 03-23-1998MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, March 23, 1998 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce
Thielen
Members Absent: None
2. 1 fmin 1 rm i
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
MARCH 9, 1998, AS WRITTEN. Motion carried unanimously.
3. ~onsi~.gration of adding item~th~ agenda.
A. C2~r~:eration of~~esolution accepting nu~li~,,h;~arin~ and calling For
i ' n r h Tr k Hi h irn r
Ron Bray of WSB & Associates reviewed the proposed schedule and
shared funding between MN/DOT and the City for the Highway 25
improvement project. Construction cost for the project was estimated
at $3,998,158, not including indirect ar right-of--way costs. It was
noted that MN/DOT will be funding the $800,000 interchange project,
the access for Monticello Ford, and the relocation of the commuter lot
which is proposed far the area west of School Boulevard.
City Engineer Bret Weiss reviewed the estimated cost summary and
distribution for street construction, utility improvements, storm sewer,
and pathway, which totaled $1,725,700.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO ADOPT A RESOLUTION ACCEPTING
THE FEASIBILITY STUDY AND CALLING FOR A PUBLIC HEARING ON
MAY 26, 1998, FOR THE TRUNK HIGHWAY 25 IMPROVEMENT PROJECT.
Motion carried unanimously.
SEE RESOLUTION 98-10.
B, r i n f r
r h T 2 im r
Ron Bray and Bret Weiss of WSB reviewed items I-V of the right-of-
way cost summary and noted that appraisals have been completed for
property acquisitions required to complete the access modifications
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Council Minutes - 3/23/9$
and side street construction For the Highway 25 project; however, they
requested that Council initiate condemnation proceedings, which
would allow for amid-summer project start. Properties could still be
acquired prior to completing the condemnation process if agreements
can be reached.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER
CARLSON TO ADOPT A RESOLUTION AUTHORIZING CONDEMNATION
PROCEEDINGS FOR PARCELS NOTED UNDER ITEMS I, II, III, AND V
(CHELSEA ROAD, PONDING, ACCESS CLOSURES, AND MN/DOT'S
PORTION), WHICH ARE NECESSARY TO CONSTRUCT THE HIGHWAY 25
IMPROVEMENT PROJECT, AND CONTINUE NEGOTIATIONS ON
ITEM IV (FUTURE CHELSEA ROAD). Motion carried unanimously.
SEE RESOLUTION 98-11.
C. n i r i n f h rizin h i En 'n r m 1
feasib~]_ity ~~~dy for utility improvements in the southwest are,.
Assistant Administrator Jeff O'Neill reported that the 9p-acre parcel
between Oakwood Drive and West County Road 39 appears to have
potential for industrial development but does not have immediate
access to utilities. Upgrading the utility system to serve the site would
require crossing I-94 and may require extension of a line with greater
capacity From the lift station. Completion of a feasibility study would
provide the information essential for preparation of a plan to finance
the development of industrial uses in the area.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRUCE THIELEN TO AUTHORIZE THE CITY ENGINEER
TO COMPLETE A FEASIBILITY STUDY FOR AN UPGRADED UTILITY
SYSTEM SERVING THE SOUTHWEST AREA. Motion carried
unanimously.
4. i' ii n r
None.
5. _(izQr~h e~genda.
Councilmember Herbst requested that item 5A be removed from the consent
agenda for discussion.
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Council Minutes - 3/23/9$
A. i r i n f li hin rk frr 'n r in
B " P rk n Elli P rk. Removed from the consent
agenda for discussion.
B. n i f in - - rk li i .Recommendation:
Approve the adopt-a-park policies as proposed.
C. n' i n f r 1 r 'n I n n
i m n x n i n f r
Resurr~~tinn Church and NTe~hp~ist Church sites.
Recommendation: Adopt a resolution approving plans and
authorizing advertisement for bids for extension of sanitary sewer and
water to the Resurrection Church and Methodist Church sites.
SEE RESOLUTION 98-9.
D. n i r in in n it r r i f r ni n n r
~~ t9 iatiQns. Recommendation: Reappoint Councilmember Clint
Herbst as the Council representative to the union contract negotiating
committee.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE
THIELEN TO APPROVE ITEMS 5B, 5C, AND 5D OF THE CONSENT AGENDA AS
RECOMMENDED. Motion carried unanimously.
6. Consideratj~n. of items removed from the ~an,~~n~_~aenda for discussion.
5A. r i n f li f frr ' n h 1 r'
West Bridg~rk,~,n~ Ellison Park.
Cauncil reviewed the park shelter reservation policy and discussed the
proposed fees for residents and non-residents to reserve the park
shelters. It was noted that a tally of 1997 shelter reservations showed
more non-residents reserving the shelters than city residents. Tn
addition, the Parks Commission anticipated that the fees would cover
the cost of additional maintenance in the parks.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRUCE THIELEN TO MODIFY THE CITY RESIDENT
RESERVATION FEE FROM $5D TO $35/4 HOURS AND ADOPT THE PARK
SHELTER RESERVATION POLICY. Motion carried unanimously.
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Council Minutes - 3/23/98
7. i n fr lli r r rl
Liquor Store Manager Joe Hartman reviewed the 1997 year-end financial
report, which showed an increase in total sales of 5.3% to $1,952,000. It was
estimated that total sales should exceed $2 million in 1998.
No action was taken by the Council
8. n i r i in m n h r rl
The Orderly Annexation Board established by the City Council and
Township Board requires a total of five members, two of which must be
appointed by the City Council. Mayor Fair volunteered to remain on the
OAA Board and suggested that a member of the Planning Commission also
be appointed since the Board reviews planning issues.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CUNT
HERBST TO APPOINT THE MAYOR AS THE CITY COUNCIL REPRESENTATNE
TO THE ORDERLY ANNEXATION BOARD AND HAVE THE PLANNING
COMMISSION ALSO APPOINT A REPRESENTATIVE TO THE BOARD, WITH
THE SUGGESTION THAT THEY APPOINT THE PLANNING COMMISSION
CHAIR. Motion carried unanimously.
9. r i n f f mm i n r i m 1
n i r in in
Assistant Administrator Jeff O'Neill requested that Council approve the
formation of a community center design small group with representatives
from the HRA, MCP, and City Council. The small group would meet weekly
and provide the architect with direct input on design decisions as plans are
developed. Input and approvals from the group would require subsequent
approval from the HRA and City Council. A special meeting of the City
Council was tentatively scheduled far 4:30 p.m., May 4, 1998, at which time a
refined version of the project would be presented to the community and
Council would consider approving the project and authorizing preparation of
plans and specifications.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE MAYOR AS THE CITY COUNCIL
REPRESENTATIVE ON THE COMMUNITY CENTER DESIGN SMALL GROUP.
Motion carried unanimously.
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Council Minutes - 3/23/98
10. ~~i~~ration of bills fir the last half of March, 19J8.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE BILLS FOR THE LAST HALF OF MARCH AS
PRESENTED. Motion carried unanimously.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRUCE THIELEN
TO ADJOURN THE MEETING. Motion carried unanimously.
Karen Doty %~
Office Manager
1
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