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City Council Minutes 04-21-2008 SpecialCouncil Minutes: 4/21/08 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Monday Apri121, 2008 - 5 p.m. Members Fresent: Clint Herbst, Wayne Mayer, Torn Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None 1. Call to Order. The meeting was called to order at 5 p.m. The purpose of the special meeting was to review the management services contract with Hiawatha Broadband Communications for the fiber optic system. 2. Review.of services,a~reement. Jeff O'Neill reviewed the negotiations with Hiawatha Broadband on the management services contract. BVU was the firm the City had looked at originally to provide management services but it didn't work out due to the inability to get a cable signal. Hiawatha Broadband Communications (HBC) can provide the signal. HBC was willing to go with a three year contract instead of a five year contract which was what BVU was asking for. HBC has a good record of management experience in this area and operates systems in Winona and other communities. The cable signal is a lot less expensive through this agreement. HBC comes from a background in government and education. It was felt that overall HBC was well qualified and reasonably priced. It was a good fit for the City. Susie Wojchouski asked who had reviewed this agreement on behalf of the City. Milda Hedbloom and Joel Jamnik had reviewed the document as did Brenda Krueger from Springsted and representatives from Oppenheimer. It was noted the employees of the system would be city employees but the manager would be an HBC employee. It was felt after three years it would be relatively easy for the City to take over operation of the system. Tom Perrault had questions on the various acronyms that were used since they were not defined any place in the agreement. The consensus of the Council was that this agreement provided mutual benefit to both h'iberNet Monticello and HBC. BRIAN STUMPF MOVED TO APPROVE SUPPORT OF ADOPTION OF TELECOMMUNICATIONS MANAGEMENT SERVICES AGREEMENT WITH HIAWATHA BROADBAND COMMUNICATIONS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Council Minutes: 4/21/0$ Susie Wojchouski said she would like to have written statement from the City Attorney that he had reviewed the document. Susie Wojchouski asked about the land by the water tower for the building site. She felt legally the land should be in FiberNet Monticello's name and the land should be purchased from the City by the fiber optic entity. There was some discussion on what would be a reasonable value. Staff will check into this further. The concern was expressed that requiring FiberNet Monticello to purchase the land could have an impact the bond sale. TOM FERRAULT MOVED TO ADJOURN AT 5:20 P.M. WAYNE NIAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. o..~Tv- ..l.o ~ Recording Secretary 2