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Planning Commission Meeting Minutes - 09/05/2023MINUTES REGULAR MEETING — PLANNING COMMISSION Tuesday, September 5, 2023 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Vice Chair Andrew Tapper, Eric Hagen, Melissa Robeck Commissioners Absent: Chair Paul Konsor, Teri Lehner Council Liaison Present: Councilmember Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman, Ron Hackenmueller, Hayden Stensgard 1. General Business A. Call to Order Vice Chair Andrew Tapper called the regular meeting of the Monticello Planning Commission to order at 6:01 p.m. B. Roll Call Mr. Tapper called the roll. C. Consideration of Additional Agenda Items Community Development Director Angela Schumann added an item for discussion related to Mr. Konsor's future role on the Planning Commission given the information on his 2024 schedule conflicts. This item was to be discussed prior to the Community Development Director's report. D. Approval of Agenda ERIC HAGEN MOVED TO APPROVE THE SEPTEMBER 5, 2023 REGULAR MEETING AGENDA. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. E. Approval of Meeting; Minutes • Joint Workshop Meeting Minutes —August 1, 2023 ERIC HAGEN MOVED APPROVE THE AUGUST 1, 2023 JOINT WORKSHOP MEETING MINUTES. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. • "ular Meeting Minutes — August 1, 2023 ERIC HAGEN MOVED TO APPROVE THE AUGUST 1, 2023 REGULAR MEETING MINUTES WITH THE PROPOSED REDLINES AS POSTED IN THE AGENDA. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. • Special Meeting Minutes — August 15, 2023 ERIC HAGEN MOVED TO APPROVE THE AUGUST 15, 2023 SPECIAL MEETING MINUTES WITH THE PROPOSED REDLINES AS POSTED IN THE AGENDA. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. F. Citizen Comment None 2. Public Hearings A. Consideration of a request for Preliminary Plat and Final Plat of Great River Second Addition; Consideration of a request for Development Stage Planned Unit Development (PUD) for a 138-unit multi -family residential building in the B-3, "hway Business District Applicant: Briggs Companies City Planner Steve Grittman provided an overview of the agenda item to the Planning Commission and the public. This project was one that the City Council and Planning Commission had the opportunity to review in a concept meeting earlier in 2023. The applicant proposed a 138-unit multi -family building in a phased project on the corner of 71" Street West and Elm Street. Following review of the application materials submitted, Staff was comfortable proceeding with approval of the preliminary and final plat of the Great River 2nd Addition, subject to the conditions in exhibit z of the staff report. Staff recommended tabling the development stage PUD and rezoning the parcel from B-3, Highway Business District, to Great River PUD, until the clarifications are made for items listed in exhibit y of the staff report. It was Staff's belief that there was not enough information related to the development itself to proceed with the planned unit development portion of the request. In regard to the preliminary and final plat, the proposed plat would create a 6-acre lot related to the development proposal, along with a 14-acre outlot. Mr. Tapper asked how the phases of the development would look. How many units are on the first phase, as well as the second phase. Mr. Grittman noted that was something that would need to be clarified by the applicant. Mr. Tapper asked for clarification on the proposed setbacks. Mr. Grittman stated that some of the setbacks can be met per the R-4 zoning district standards, but as part of the PUD request, the applicant is proposing flexibility towards the front yard setback. Eric Hagen asked if it was typical to have parking surround the on -site stormwater infiltration. Mr. Grittman clarified that it is not out of the ordinary. Mr. Hagen asked if there would be any conflict between the proposed trees planted and the retaining wall that is going to be put in place. Mr. Grittman noted that the design laid out for the retaining wall is fairly common and should not conflict with any tree plantings in the vicinity. Mr. Tapper asked if there was sufficient room for a berm along the south property line adjacent to Interstate 94. Mr. Grittman said that is a component of the development design that will need to be clarified by the applicant. Councilmember Charlotte Gabler asked if there was a determination between whether a trail or sidewalk would be installed as part of the platting of the property. Community Development Director Angela Schumann said that the type of pathway along Elm Street and 7t" Street West will be determined by the engineering department working with the development team. Mr. Tapper opened the public hearing portion of the agenda item. Mr. Tapper closed the public hearing portion of the agenda item. ERIC HAGEN MOVED TO ADOPT RESOLUTION NO. PC-2023-25 RECOMMENDING APPROVAL OF A PRELIMINARY PLAT FOR THE GREAT RIVER 2ND ADDITION, BASED ON THE FINDINGS IN SAID RESOLUTION AND SUBJECT TO THE CONDITIONS IN EXHIBIT Z. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. ERIC HAGEN MOVED TO TABLE ACTION ON RESOLUTION NO. PC-2023-26 FOR ADDITIONAL INFORMATION AS DIRECTED BY THE PLANNING COMMISSION AND AS IDENTIFIED IN EXHIBIT Y. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. ERIC HAGEN MOVED TO TABLE ACTION ON RESOLUTION NO. PC-2023-27 FOR ADDITIONAL INFORMATION AS DIRECTED BY THE PLANNING COMMISSION AND AS IDENTIFIED IN EXHIBIT Y. SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. 3. Begular Agenda NIA 4. Other Business Added Item Ms. Schumann explained that Planning Commission Chair Paul Konsor has informed Staff and the Commission that he will likely miss the winter meetings in 2024, and asked that the Commission consider his future role on it, and whether they would be interested in naming a new chair or even seek a replacement. Mr. Hagen expressed his interest in tabling action on the item, as one of the Planning Commissioners is not present to provide feedback. ANDREW TAPPER MOVED TO TABLE DISCUSSION ON THIS ITEM, UNTIL ALL COMMISSIONERS ARE PRESENT TO PROVIDE NECESSARY FEEDBACK. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. A. Community Development Director's Report Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. 5. Adiournment ERIC HAGEN MOVED TO ADJOURN THE REGULAR MEETING OF THE MONTICELLO PLANNING COMMISSION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. MEETING ADJOURNED AT 7:04 P.M. Recorded By: Hayden Stensgard Date Approved: October 3, 2023 ATTEST: Development Director