City Council Minutes 06-22-1998MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, June 22, 1998 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
Members Absent: None
2. A. A r v 1 f minutes of the re r meetin held 26 1998.
A MOTION WAS MADE BY BRIAN STUMFF AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
MAY 26, 1998, AS WRITTEN. Motion carried unanimously.
B. A r val of minutes oft r ular meeti 1 June 8 19
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE
THIELEN TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
JUNE 8, 1998, AS WRITTEN. Motion carried unanimously.
3. Consideration ofd ' i m to the a e
None.
4. Citizens comment / n r uests m laints.
None.
5. _ onsent agenda.
A. f id for 1998 se in and co i ration of of contract.
Recommendation: Award the 1998 sealcoating project to Astech Corporation
based upon a unit price of $.4780 for a total of $47,437.19, which includes
sweeping.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY ROGER CARLSON TO
APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously.
6. Consideration of it r moved from nsent a e for discuss n.
None.
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7. Consideration of acce tin 1 udit re ort.
Mr. Bob Carlson of Gruys Barden Carlson & Associates, Inc., reviewed the 1997 audit
report and noted that the City has a healthy fund balance and appeared to be managing its
money in an acceptable manner. He also noted that there did not appear to be any
deviation from legal compliance requirements.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED
BY BRIAN STUMPF TO ACCEPT THE 1997 AUDIT REPORT AS PRESENTED. Motion
carried unanimously.
8. Con ' r i n f hamber of Com r ro osal t velo and m ' in a banner
s m.
Mr. Morn Flicker, representing the Monticello Chamber of Commerce, reported that the
Chamber proposed three options for development and financing of a banner system for
the downtown area. The banner prices for all four seasons ranged from $5,948 to
$11,386, with the estimated cost for banners for one season ranging from $3,158 to
$6,301. He stated that even though the purchase of banners was not included in the 1998
budget, the Chamber felt that banners would create an appealing downtown area along
with the many changes the community is currently experiencing; however, he also
proposed that the purchase of seasonal banners could be delayed and included in future
budgets, which would reduce this year's cost to $2,227.50 for 6 custom large banners, 10
custom smaller banners, and brackets.
Public Works Director Jahn Simola noted that if made a priority by the Council, the
public works department could help install brackets and change seasonal banners. He
also suggested that savings from this year's sealcoating project could be used to purchase
the banners since they were not in the 1998 budget.
Councilmember Herbst asked if the Chamber would be contributing toward the cost of
the banners. Mr. Flicker responded that the Chamber contributed time for researching the
poles and banner cost but did not have the funds for the purchase. He suggested that once
the banner program is in place, funds could be raised by the Chamber far future
purchases.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED
BY ROGER CARLSON TO AUTHORIZE THE USE OF $4,000 FROM THE 1998 STREET
DEPARTMENT SEALCOATING BUDGET FOR PURCHASE OF BANNERS, WITH
FUTURE CONTRIBUTIONS POR THE BANNER PROGRAM TO BE DETERMINED AT
BUDGET TIME. Motion carried unanimously.
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9. Consideration f cce tin reli 'n a reement b ween the C' d the Mine to
National Guard f r ' int develo ment eration of h communit d trainin
P.~ n~•
Mr. Dan Greensweig of Kennedy & Graven reported that a preliminary agreement for
joint development and operation of the community and training center was developed in
conjunction with City Attorney Dennis Dalen and the attorney for the Armory
Commission. It was proposed that the National Guard provide the first $1.S million,
which would carry the project roughly through the end of 1998, after which the City
would be responsible for the remaining construction cost and other costs associated with
the project. The City would convey the property under the armory building to the
National Guard, and the City would own the rest of the property. In addition, each party
would have the right of first refusal for purchase of the other part of the facility. The City
would be responsible for routine maintenance, and non-routine maintenance would be
split 7S/2S; however, Mr. Greensweig noted that the City would more than likely be
responsible for closer to 90% of the non-routine maintenance rather than the 7S%. The
maintenance portion of the agreement would be revisited after five years. Utilities would
be provided by the City except that the National Guazd would be responsible for
providing electrical service to the Armory.
Councilmember Herbst suggested that the right of first refusal portion of the agreement
be modified to state that the City could purchase the land back from the National Guard
for the same amount ($1.00) that it was conveyed to the National Guard. In addition, he
suggested that the utilities be a definite split of 7S/2S. Council discussed the suggested
modifications, and it was noted that the City will receive all revenue from the community
center. If the Guard was asked to pay for additional utility costs, they may also request a
portion of the revenue.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY
BRIAN STUMPF TO DENY APPROVAL OF THE AGREEMENT AND DIRECT
MR. GREENSWEIG TO RENEGOTIATE THE MAINTENANCE AND RIGHT OF FIRST
REFUSAL SECTIONS OF THE AGREEMENT. Voting in favor: Clint Herbst, Brian
Stumpf. Opposed: Bruce Thielen, Bill Fair, Roger Carlson. Motion failed.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BILL FAIR TO
ACCEPT THE PRELIMINARY AGREEMENT AND DIRECT LEGAL COUNSEL TO
RESEARCH THE POSSIBILITY OF INCLUDING A REVERSIONARY CLAUSE IN THE
AGREEMENT REGARDING THE LAND CONVEYED TO THE NATIONAL GUARD.
Voting in favor: Bruce Thielen, Bill Fair, Roger Cazlson. Opposed: Clint Herbst, Brian
Stumpf. Motion carried.
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Council Minutes - 6/22/98
10. i tin f a resolution tin an assessm reement ac tin a feasibili
d rderin laps ecifications f h t. He 's h rch utilit and r d
improvements.
City Engineer Bret Weiss reviewed the feasibility study for extension of 7th Street and
utilities necessary to support the St. Henry's Church project. The project was proposed to
be completed in two phases, from Washington Street through the St. Henry's parcel, and
then from the Church parcel to CSAH 75. It was noted that Jahn Bondhus has indicated
that he would prefer a roadway location other than that proposed; however, he had not
been able to reach Mr. Bondhus to discuss the alignment prior to the Council meeting.
Funding for the project was proposed to come from special assessments, the storm water
trunk fund, water core fund, and municipal state aid funds. The project cost for phase 1
was estimated at $1,166,700 and phase 2 at $540,300, for a total project cost of
$1,707,000.
In regard to the proposed assessment agreement with St. Henry's Church, City
Administrator Rick Wolfsteller pointed out that the proposed agreement did not include
language regarding St. Henry's Church covering excess bridge costs up to $200,000,
which should be added prior to approval by the City Council. John Olson, Business
Administrator far St. Henry's, stated that the Church preferred that the excess bridge cost
be included in a separate agreement since the bridge was a future project.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN TO ADOPT A
RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND ORDERING PLANS AND
SPECIFICATIONS FOR THE ST. HENRY'S CHURCH UTILITY AND ROAD
IMPROVEMENTS, AND DIRECT THE CITY ADMINISTRATOR TO WORK WITH
ST. HENRY'S CHURCH ON INCLUDING THE EXCESS BRIDGE COSTS IN THE
AGREEMENT AND RETURN TO COUNCIL FOR APPROVAL PRIOR TO AWARDING
BIDS.
City Administrator Rick Wolfsteller noted his concern regarding approving plans and
specifications without specifically knowing where the roadway will be constructed in
phase 2. City Engineer Bret Weiss responded that, since there is no development
proposed in the area at this time, the roadway was situated to provide the most flexibility
for that property, and the Council may have to make a decision in the future to move
forward with roadway construction based on an alignment that is best for the City.
MOTION WAS SECONDED BY BRIAN STUMPF. Motion carried unanimously.
SEE RESOLUTION 98-25.
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Council Minutes - 6/22/98
11, n ideration to auth 'z x Lorin t velo ment tattered hou in ro ram.
Economic Development Director Ollie Koropchak reported that in June the HRA was
asked to consider purchasing the property at 613 Sixth Street West due to its location in
the area targeted for redevelopment by the HRA; however, the HRA tabled action to
purchase the property pending confirmation from the City Council that a scattered
housing program should be developed and haw it would be funded.
AFTER DISCUSSION, A MOTION WAS MADE BY BILL FAIR AND SECONDED BY
BRUCE THIELEN TO AUTHORIZE THE HRA TO EXPLORE DEVELOPMENT OF A
SCATTERED HOUSING PROGRAM, INCLUDING COMPLETION OF AN INVENTORY.
Motion carried unanimously.
12. n i eration of bi r the last hal a 1998.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO
APPROVE THE BILLS FOR THE LAST HALF OF JUNE 1998, AS PRESENTED. Motion
carried unanimously.
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13. Q,~er matters.
A. Chief Building Official Fred Patch requested that Council authorize further
investigation of purchasing property at 1 Front Street, as the price had decreased
significantly and is located on the edge of the HRA's target area far
redevelopment.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO AUTHORIZE CITY STAFF TO
INVESTIGATE THE PURCHASE OF PROPERTY AT 1 FRONT STREET FOR
FUTURE CONSIDERATION BY THE CITY COUNCIL. Motion carried
unanimously.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
ADJOURN THE MEETING. Motion carried unanimously.
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4
K D ty
Deputy City Clerk
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