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City Council Minutes 06-22-1998MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, June 22, 1998 - 7 p.m. Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen Members Absent: None 2. A. A r v 1 f minutes of the re r meetin held 26 1998. A MOTION WAS MADE BY BRIAN STUMFF AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD MAY 26, 1998, AS WRITTEN. Motion carried unanimously. B. A r val of minutes oft r ular meeti 1 June 8 19 A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE THIELEN TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JUNE 8, 1998, AS WRITTEN. Motion carried unanimously. 3. Consideration ofd ' i m to the a e None. 4. Citizens comment / n r uests m laints. None. 5. _ onsent agenda. A. f id for 1998 se in and co i ration of of contract. Recommendation: Award the 1998 sealcoating project to Astech Corporation based upon a unit price of $.4780 for a total of $47,437.19, which includes sweeping. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY ROGER CARLSON TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. 6. Consideration of it r moved from nsent a e for discuss n. None. Fage 1 Council Minutes - 6/22/98 7. Consideration of acce tin 1 udit re ort. Mr. Bob Carlson of Gruys Barden Carlson & Associates, Inc., reviewed the 1997 audit report and noted that the City has a healthy fund balance and appeared to be managing its money in an acceptable manner. He also noted that there did not appear to be any deviation from legal compliance requirements. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO ACCEPT THE 1997 AUDIT REPORT AS PRESENTED. Motion carried unanimously. 8. Con ' r i n f hamber of Com r ro osal t velo and m ' in a banner s m. Mr. Morn Flicker, representing the Monticello Chamber of Commerce, reported that the Chamber proposed three options for development and financing of a banner system for the downtown area. The banner prices for all four seasons ranged from $5,948 to $11,386, with the estimated cost for banners for one season ranging from $3,158 to $6,301. He stated that even though the purchase of banners was not included in the 1998 budget, the Chamber felt that banners would create an appealing downtown area along with the many changes the community is currently experiencing; however, he also proposed that the purchase of seasonal banners could be delayed and included in future budgets, which would reduce this year's cost to $2,227.50 for 6 custom large banners, 10 custom smaller banners, and brackets. Public Works Director Jahn Simola noted that if made a priority by the Council, the public works department could help install brackets and change seasonal banners. He also suggested that savings from this year's sealcoating project could be used to purchase the banners since they were not in the 1998 budget. Councilmember Herbst asked if the Chamber would be contributing toward the cost of the banners. Mr. Flicker responded that the Chamber contributed time for researching the poles and banner cost but did not have the funds for the purchase. He suggested that once the banner program is in place, funds could be raised by the Chamber far future purchases. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO AUTHORIZE THE USE OF $4,000 FROM THE 1998 STREET DEPARTMENT SEALCOATING BUDGET FOR PURCHASE OF BANNERS, WITH FUTURE CONTRIBUTIONS POR THE BANNER PROGRAM TO BE DETERMINED AT BUDGET TIME. Motion carried unanimously. Page 2 Council Minutes - 6/22/98 9. Consideration f cce tin reli 'n a reement b ween the C' d the Mine to National Guard f r ' int develo ment eration of h communit d trainin P.~ n~• Mr. Dan Greensweig of Kennedy & Graven reported that a preliminary agreement for joint development and operation of the community and training center was developed in conjunction with City Attorney Dennis Dalen and the attorney for the Armory Commission. It was proposed that the National Guard provide the first $1.S million, which would carry the project roughly through the end of 1998, after which the City would be responsible for the remaining construction cost and other costs associated with the project. The City would convey the property under the armory building to the National Guard, and the City would own the rest of the property. In addition, each party would have the right of first refusal for purchase of the other part of the facility. The City would be responsible for routine maintenance, and non-routine maintenance would be split 7S/2S; however, Mr. Greensweig noted that the City would more than likely be responsible for closer to 90% of the non-routine maintenance rather than the 7S%. The maintenance portion of the agreement would be revisited after five years. Utilities would be provided by the City except that the National Guazd would be responsible for providing electrical service to the Armory. Councilmember Herbst suggested that the right of first refusal portion of the agreement be modified to state that the City could purchase the land back from the National Guard for the same amount ($1.00) that it was conveyed to the National Guard. In addition, he suggested that the utilities be a definite split of 7S/2S. Council discussed the suggested modifications, and it was noted that the City will receive all revenue from the community center. If the Guard was asked to pay for additional utility costs, they may also request a portion of the revenue. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO DENY APPROVAL OF THE AGREEMENT AND DIRECT MR. GREENSWEIG TO RENEGOTIATE THE MAINTENANCE AND RIGHT OF FIRST REFUSAL SECTIONS OF THE AGREEMENT. Voting in favor: Clint Herbst, Brian Stumpf. Opposed: Bruce Thielen, Bill Fair, Roger Carlson. Motion failed. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BILL FAIR TO ACCEPT THE PRELIMINARY AGREEMENT AND DIRECT LEGAL COUNSEL TO RESEARCH THE POSSIBILITY OF INCLUDING A REVERSIONARY CLAUSE IN THE AGREEMENT REGARDING THE LAND CONVEYED TO THE NATIONAL GUARD. Voting in favor: Bruce Thielen, Bill Fair, Roger Cazlson. Opposed: Clint Herbst, Brian Stumpf. Motion carried. Page 3 Council Minutes - 6/22/98 10. i tin f a resolution tin an assessm reement ac tin a feasibili d rderin laps ecifications f h t. He 's h rch utilit and r d improvements. City Engineer Bret Weiss reviewed the feasibility study for extension of 7th Street and utilities necessary to support the St. Henry's Church project. The project was proposed to be completed in two phases, from Washington Street through the St. Henry's parcel, and then from the Church parcel to CSAH 75. It was noted that Jahn Bondhus has indicated that he would prefer a roadway location other than that proposed; however, he had not been able to reach Mr. Bondhus to discuss the alignment prior to the Council meeting. Funding for the project was proposed to come from special assessments, the storm water trunk fund, water core fund, and municipal state aid funds. The project cost for phase 1 was estimated at $1,166,700 and phase 2 at $540,300, for a total project cost of $1,707,000. In regard to the proposed assessment agreement with St. Henry's Church, City Administrator Rick Wolfsteller pointed out that the proposed agreement did not include language regarding St. Henry's Church covering excess bridge costs up to $200,000, which should be added prior to approval by the City Council. John Olson, Business Administrator far St. Henry's, stated that the Church preferred that the excess bridge cost be included in a separate agreement since the bridge was a future project. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN TO ADOPT A RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND ORDERING PLANS AND SPECIFICATIONS FOR THE ST. HENRY'S CHURCH UTILITY AND ROAD IMPROVEMENTS, AND DIRECT THE CITY ADMINISTRATOR TO WORK WITH ST. HENRY'S CHURCH ON INCLUDING THE EXCESS BRIDGE COSTS IN THE AGREEMENT AND RETURN TO COUNCIL FOR APPROVAL PRIOR TO AWARDING BIDS. City Administrator Rick Wolfsteller noted his concern regarding approving plans and specifications without specifically knowing where the roadway will be constructed in phase 2. City Engineer Bret Weiss responded that, since there is no development proposed in the area at this time, the roadway was situated to provide the most flexibility for that property, and the Council may have to make a decision in the future to move forward with roadway construction based on an alignment that is best for the City. MOTION WAS SECONDED BY BRIAN STUMPF. Motion carried unanimously. SEE RESOLUTION 98-25. ~i U Page 4 Council Minutes - 6/22/98 11, n ideration to auth 'z x Lorin t velo ment tattered hou in ro ram. Economic Development Director Ollie Koropchak reported that in June the HRA was asked to consider purchasing the property at 613 Sixth Street West due to its location in the area targeted for redevelopment by the HRA; however, the HRA tabled action to purchase the property pending confirmation from the City Council that a scattered housing program should be developed and haw it would be funded. AFTER DISCUSSION, A MOTION WAS MADE BY BILL FAIR AND SECONDED BY BRUCE THIELEN TO AUTHORIZE THE HRA TO EXPLORE DEVELOPMENT OF A SCATTERED HOUSING PROGRAM, INCLUDING COMPLETION OF AN INVENTORY. Motion carried unanimously. 12. n i eration of bi r the last hal a 1998. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO APPROVE THE BILLS FOR THE LAST HALF OF JUNE 1998, AS PRESENTED. Motion carried unanimously. ~i 13. Q,~er matters. A. Chief Building Official Fred Patch requested that Council authorize further investigation of purchasing property at 1 Front Street, as the price had decreased significantly and is located on the edge of the HRA's target area far redevelopment. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO AUTHORIZE CITY STAFF TO INVESTIGATE THE PURCHASE OF PROPERTY AT 1 FRONT STREET FOR FUTURE CONSIDERATION BY THE CITY COUNCIL. Motion carried unanimously. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO ADJOURN THE MEETING. Motion carried unanimously. ~. I~ d 4 K D ty Deputy City Clerk Page 5