IDC Minutes 01-07-2003MINUTES -ANNUAL MEETING
MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE
Tuesday, January 7 , 2003 - 7:00 a.m.
Academy Room - 505 Walnut Street
MEMBERS PRESENT: Chair Dick Van Allen, Vice Chair Mai°y Barger, Tom Lindquist, Bill
Tapper, Don Roberts, Mike Benedetto, Barb Schwientek, Dan Olson,
and Kelli Huxford.
MEMBERS ABSENT: Kevin Doty, Tom Ollig, and Tom Feaski.
COUNCIL LIAISON ABSENT: Mayor Roger Belsaas.
STAFF PRESENT: Jeff O'Neill and Ollie Koropchak.
IDC MISSION STATEMF,NT: To maintain and increase the industrial tax base and to
create jobs in the City of Monticello, Minnesota.
Call to Order. (Please read the minutes and information prior to the meeting.) ~ ~,~ ,o~
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IDC Chair Van Allen called the annual meeting ofthe IDC to order at 7:00 a.m.
2. Vote to approve the November 5, 2002, and December 3, 2002, IDC minutes.
Don Roberts etude a motion to approve the November ~, 2002, IDC' minutes. Seconded by I3ar°6
Schwientek and ~~~ith no corrections or additions, the mimates mere appro>>ed as 1~~ritlen.
Mike I3enedelto etude cr motion to crp~~°ove the December 3, Z00?, IDC mina~tes. Seconded by
Don Roberts and with no corrections or additions, the rnina~tes were approved as written.
Annual meeting:
A. Review IDC 2002 Action Statement and Organizational and Membership Guidelines fog
potential amending or re-aftirmin~
Chair Van Allen noted his conversation with Kevin Doty relative to the new meeting
date of the IDC which presents a conflict for Doty. The Guidelines were amended to
reflect the new meeting date (the first Tuesday of each month) and was amended for the
purpose to review and discuss industrial related items on the Planning Commission
agenda prior to their meeting. Members agreed to leave the Guidelines as amended for
the reason stated. Koropchak noted with no meeting in July and with two meetings
without a quorum in 2002, the IDC might consider quarterly or eve-y other month
meetings. Members felt monthly meetings were necessary otherwise to much was
missed. Mike Benedetto made a motion to re-instate the Organizational and
Membership Guidelines of the IDC as presented. Don Roberts seconded the motion and
with no further discussion, the motion passed unanimously.
Members reviewed the 2002 Action Statement Barger asked if the focus of the IDC
should include commercial. Members felt the IDC should focus on industrial only, this
the motion at the June 2002 [DC meeting. Tonz Lindquist made a motion to accept the
2002 IDC Action Statement as the 2003 IDC Action Statement. Seconded by Bill Tapper
and with no further discussion, the motion passed amanimously.
Van Allen questioned the rate of effectiveness of the City Council/staff relating to the
IDC Minutes - 1/7/03
Comp Plan, zoning, and use of the PUD. He informed IDC members that the League of
Women Voters keeps a record of votes by elected officials. Perhaps, the IDC needs to
study this idea for implementation: To keep record of Planning Commission and Council
votes relating to industrial items, Co-np Plan Industrial Land Use, and use of PUD. One
IDC member felt the Council needs to be more accountable at IDC meetings and the city
administration accountable to zoning questions.
Van Allen continued stating prior to running for Council seat, he requested copies of
various city information such as the City of Monticello Community Vision & Governing
Policies. It appears the document directs city staff to carry out the policies. Van Allen
asked IDC members to read the document before the February IDC meeting and noted
the following pages: Page ] . I. VIS[ON: A. Values and Intended Results -
Aesthetic/Environmental I, 2, 3, and 4; Page 2, Economic 1, 2, and 3. Page 4, C.
Intended Costs, and IL CITY COUNCIL OPERATIONAL POLICIES: General
Responsibilities - 1, 2, and 7. Page 5 -Personal and III. ADMINISTRATIVE
AUTHORITY POLICIES -BOUNDARIES & LIMITATIONS FOR THE C[TY
ADMINISTRATOR, General Responsibilities - 1, 2, 3 and 4. Page 6. Personnel - 1, 3,
6 and 7, and 1V. MANAGEMENT/GOVERNANCE LINKAGE POLICIES, 1, 2, 3, and
4. Lastly, he noted if industrial development was wanted it was not listed as a goal or
direction and there was not much of a job description for City Council members.
B. Follow-up of candidates for [DC membership and vote to accept.
Benedetto reported on his follow-up conversation with Lynne Dahl and Bill Young as to
their interest in IDC membership. Dahl was very interested. Young was mildly
interested (40/60%). Don Roberts made a motion to accept Lynne Dahl a~7d Bill Young
as member°s of the IDC. Seconded by Tapper and tivith no fuf~ther dzsct+ssior~, the motion
passed unanimor+sly. Koropchak to contact Dahl and Benedetto to contact Young.
C. Acceptance for three-vear term of IDC Membership -Tapper, Benedetto, and Huxford.
With IDC Members Tapper, Benedetto, and Huxford terms expiring December 31, 2002;
they all accepted another three-year term as IDC members.
U. Re~-est for Council Liaison.
Koropchak informed members that the Council appoints Council Liaisons and
Commissioners to the City Commissions at the first meeting in January (January 13,
2003) of the City Council and asked if the IDC wanted to make a formal request.
Lindquist suggested Koropchak draft a letter to the Mayor/Council on behalf of the IDC
requesting the attendance of the Mayor at the IDC meetings because the [DC is an
indirect resource of the Council per the Vision & Governing Policies and historically,
has been anon-voting member of the IDC. Members agreed.
E. Election of 2003 IDC Officers: Chair, Vice Chair, and Secretary.
Barger reported on her conversation with Van Allen who declined to serve as the Chai--
for 2003 as he felt the [DC needed a new face after two years. Lindquist agreed to serve
as Vice Chair reported Barger. Barger then nominated Mary Barger for Chair and Tom
Lindquist for V ice Chair of the IDC 2003. With no other nominations from the floor,
Mike Benedetto etude a motion to cease nominations and to elect Barger as Chai~° and
Lindquist as vice Chair for 2003. Dick Van Allen seconded the motion and with no
fuf°ther discussion, the motion passed unanirraously. Bill Tapper made a motion to
appoint Koropchak as secretary of the IDC for 2003. Seconded by Tom Lindquist and
with no further dascussion, the motion passed unanimously.
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IDC Minutes - 1/7/03
4. Discussion on and to continue development of a list of potential tasks to acco-~lish the foal of
the IDC: To provide a continuous stream of available industrial land with infrastructure
potential.
A. Review the draft copy of the January 7, 2003 Planning Conunission Agenda for
industrial related items. Discuss and vote on an IDC position or action if necessary.
Van Allen asked O'Neill, "If the location of a cell tower in an [-lA zone will obstruct
industrial development?" (Planning Commission Agenda Item 6.) O'Neill said he'd
check with the Chief Building Official; however, O'Neill noted usually a cell tower
requires a relatively small amount of land and is highly unlikely to obstruct industrial
development. Next, Van Allen asked, "Why the need for a PUD for the Hospital?"
(Item 7.) O'Neill responded that when the Hospital first expanded a PUD was required
because the development was outside or greater than the normal rules (unusual land
configuration) so each time the Hospital expands the PUD needs to be amended or
approved to allow the expansion. Next, IDC members asked, "How does a PUD relate to
the Chadwick parcel and what is outside or greater than the normal rules to require a
PUD?" O'Neill noted because the concept plan is outside or greater than the zoning
classification of the amended Comprehensive Plan a PUD is required. [s the PUD used
as a "How can one get around the normal rules of the ordinance or zoning?" No action
or position was taken relative to the Planning Commission Agenda of January 2003 by
the IDC.
B. Follow-up to the letter drafted to the Postmaster.
Members reviewed the lette-° mailed to the local postmaster and Koropchak noted she
had not heard from him. Tapper informed members at his discretion he uses the St.
Michael Post Office. Bill Taper made a motion for Dick vun Allen to follol-~-uj~ ti-~ith
the Ioca1 post rnasler. Bat°b Schwientek seconded the motion and with no further
discussion, the minion passed zmanimonsly.
C. Prepare current list of tasks established and needed to accomplish the dal of the IDC.
Van Allen explained this meant "What are the list of tasks for the IDC to ca--ry out in
order to accomplish the IDC Mission Statement?" Members suggested Van Allen
prepare a list for Koropchak to include in the next IDC agenda for review.
5. Reports:
A. BRE Scheduled Visits - B&B Metal Stamping-Barger/Koropchak.
IDC reviewed the written reports by Ba--ger and Koropchak. Members agreed the
recommendations and were informed Dundas Road between Cedar and County Road 1 17
would be completed by October 2003.
B. Economic Development Report - [n addition to the written report, Koropchak asked for a
volunteer for the Double Bull Archery BRE Visit on Monday, January l3, 2003, 8:00
a.m. Dan Olson volunteered if his calendar was fi-ee. He'll call Koropchak, if not Van
Allen would attend but Koropchak must make reminder call at 7:00 a.m. the morning of.
Koropchak noted the January 13 Council Agenda Item: Consideration of joint resolution
approving annexation of Chadwick property, and noted the Annual Meeting of the
Economic Development Partnership of W-°ight County on January 17, 2003, 7:45 a.m.,
Montrose Community Center, Guest Speaker: Dean Barkley and her election of Vice
Chair. Lindquist asked if the Partnership has recruited any major industrial businesses
to the County and as to the me--it of membership. Lastly, Koropchak noted the need for
the Marketing Committee to meet and asked for IDC representatives. Representatives
are Lynne Dahl, Kelli Etuxford, and Tom Ollig. Van Allen to call Ollig and check on
IDC Minutes - 1/7/03
IDC membership status. IDC accepted written report by Koropchak.
6. Updates by Mayor Belsaas and O'Neill.
A. Progress o^ annexation requests.
O'Neill reported annexation was moving forward as identified by the Council with the
blessing of the Township. The Township dropped any objection or will not appeal the
Court ruling and will appoint two people to work with Council on the joint agreement.
Within the new agreement is a vehicle to review firture Comp Plan bounda-°ies. A
transportation study will be completed this year for public view. Interchange and
co-nmercial options are being looked at for the open space between I-94 and County
Road 75. MDOT earmarks 1-94 not to be st-•aightened but to run under railroad tracks.
B. Status of the Council recommendation to establish a task force for implementation of the
Comp Plan.
O'Neill reported that before the task force is established, staff is gathering information
on how to fund the interchange as well as at I-94 and County Road 18, infrastructure
demands and costs, and county transportation study. Council Member Roge-- Carlson
has volunteered to be on Task Force. Van Allen asked `'Should the Council set a date for
establishment of the Task Force?"
7. Other Business.
None.
8. Adjournment.
Mury Barger rl~ade a r»o[ioi~ to crdjoarn the IDC n7eetirig. Seconded by Dick Van Alley, the IDC'
»~eeting adjo~rr~ed at 8: ~~ am.
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Ollie Koropchak, Recorder
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