City Council Minutes 06-12-2023 SpecialMINUTES
SPECIAL MEETING MONTICELLO CITY COUNCIL
Monday, June 12, 2023 — 4:30 p.m.
Academy Room, Monticello Community Center
Present: Charlotte Gabler, Lloyd Hilgart, Tracy Hinz, Lee Martie, Sam Murdoff
Absent: None
Staff: Rachel Leonard, Sarah Rathlisberger, Jennifer Schreiber, Angela Schumann, Matt
Leonard, Tom Pawelk, Tracy Ergen
1. Call to Order
Mayor Lloyd Hilgart called the special meeting to order at 4:30 p.m.
2. Pointes at Cedar Update
Rachel Leonard, City Administrator, gave an update on the Pointes at Cedar and contract
for the first phase which was amended to build out only the southern portion of the lake.
She noted that staff s proposal to City Council to pause the project with conditions and
reallocate funding that was budgeted in 2023 to go towards the downtown project. The
pause would be on actual construction of the project. The haulers would still be allowed
to removed fill and to seed.
The amount budgeted for the Pointes in 2023 was $510,000 with approximately $2,000
being spent. If this money is reallocated to the downtown project, any remaining funds
needed would come from the liquor fund and capital projects fund.
The contract with WSB won't be cancelled but paused. WSB will be notified when the
project can resume, with the understanding that costs will be higher.
Councilmembers spoke in support of pausing the project. The Pointes could possibly
obtain more funding if the sales tax is approved by voters.
Councilmember Gabler moved to authorize staff to pause the Pointes at Cedar
project and reallocate the budgeted funds to the downtown project. Councilmember
Martie seconded the motion. Motion carried unanimously.
3. Discussion of Public Works Facility
Andrew Cooper and Maddy Peters, Oertel Architects, were present to give a presentation
on the initial concept plans/ideas and projected cost of the new Public Works Facility.
The team is currently working on concept design.
Matt Leonard, City Engineer/Public Works Facility, noted that staff visited three facilities
and there were pros and cons about each. Rachel Leonard added that staff is looking at
basic quality functions and things that make staff more efficient.
City Council Special Meeting Minutes —June 12, 2023
Oertel gave six concept examples and would like to move forward with two concepts into
plan development. The potential project cost given was $38,740,267.43.
There was some discussion primarily with concerns over the project cost. The architect
noted that bids may come in lower or may come in higher moving that final cost up or
down. A construction manager would help refine those costs.
This item will be further discussed at another meeting.
4. Adjournment
By consensus, the meeting was adjourned at 6:28 p.m.
Recorder:
Approved:
-* � 0 (�W& �
Jennifer Schrei er
City dminist to
Attest:
City Council Special Meeting Minutes —June 12, 2023