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City Council Agenda Packet 06-26-2023 SpecialAGENDA MONTICELLO CITY COUNCIL SPECIAL MEETING Monday, June 26, 2023 — 5:00 p.m. Monticello Community Center Call to Order 5:00 p.m. Discussion on Public Works Facility 3. Adjournment Monticello 0*1 ARCHITECTS City of Monticello Public Works Facility City Council Workshop, June 12th, 2023 Andrew Cooper, aia Role: Principal / Project Manager; Oertel Architects Maddy Peters, assoc. aia Role: Lead Designer; Oertel Architects rte►:` A --T CITY OF !MOnticello 'ATFL ARCHITECTS Presentation Team Presentation Agenda Reviewing the Process Review Initial Concept Plans and Ideas Introduce "Look -book": project aesthetics and imagery ideation Review Cost Projection Describe Next Steps in design process CITY OF Monticello kEL Ag e n d a ARCHITECTS Process Progression CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process Process Progression [From our Team Interview] The Project Process: (Re) Discovery Understand and Define Proof of Function Function into Design Design Performance CITY OF l Monticello 'ATFL ARCHITECTS Reviewing the Process Process Progression [From our Team Interview] Where the Team is working currently The Project Process: (Re) Discovery Understand and C Proof of Function Function into Design Design Performance Predesign with Staff Participation and Feedback Concept Design with Staff Participation and Feedback CITY OF !MOnticello 'ATFL ARCHITECTS Reviewing the Process Process Progression [From our Team Interview] Where the Team is working currently Where the Team will move next The Project Process: (Re) Discovery Understand and C Proof of Function Function into Design Design Performance Detailed Design with Staff Participation and Feedback Monticello ,'`TEL ARCHITECTS Reviewing the Process �� Process Progression [From our Team Interview] Where the Team is working currently Where the Team will m next Future Design Phases The Project Process: (Re) Discovery Understand and C Proof of Function Function into Design Design Performance CITY OF !MOnticello 'ATFL ARCHITECTS Reviewing the Process Process Progression [From our Team Interview] Where the Team is working currently Where the Team will move next Future Design Phases The Project Process: (Re) Discovery Understand and C Proof of Function Council Feedback and Influence as the team moves to next step Function into Design Design Performance CITY OF !MOnticello 'ATFL ARCHITECTS Reviewing the Process (Re) Discovery - Understanding and Defining CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process (Re) Discovery - Understanding and Defining Kick -Off Meeting • Re-engage with Staff • Direct, early feedback to impact space need • Prioritize Goals • Characterize Project Success CITY OF Monticello4 OERTEL ARCHITECTS city Staff ©ispuss with desig nervi Matt - space that works for every division, safe, and fias room far growth - build right and future proof; event features (compost, community space); first priority is PW function, bul this is a community building too; energy conscious, but common sense focus; fiber head could be at the new building. Wash bay, salt storage, and material bins are important site/building features. Ryan - not overly Crowded, no wash bay at the very front (only entry); street sweeping storage and treatment; hoot wash 1 cleaning area - Roger - Lean-to covered storage for attachments; large wash area; space to keep trailer - truck assembled; overhead and JI6, (full coverage of lifting/hoist). Cold to warm to maintenance hay; parking lot layout for quick access for plowing; access control; pavement seiection types; opening locations with snow/ice buildup. Limited use/no carpet (polished concrete would be nice) Rachel - take into consideration the future development of the west, and adding to the existing development of the east. How this site is a transition space influencing the future development to the west, (what are future uses of new developments); PW perspective - future space to grow (unused now is better than completely filled immediately), best practices for keeping building safe, force protection. Use and functionality of the space. Screening strategies for current neighbors as well as future developments. Julie - Central, separate and right sized conference and meeting space; separated and secure entrances and lobby; a ladies room would be nice. Bob - water and SEWER work. Separation between these two functions; sanitizing space (equipment and people). Mario - technology accommodations and future planning. Doesn't want to he in the attic. Mike H - location on site, noise control - 24 hour operation, security - secure site, including staff parking; vehicle storage and safety of additional storage, covered storage; space between vehicles is important interior safety. Outdoor break space. Matt (mechanic) - More than one truck space for repair shop; hoists, areas for future projects/longer term }obs; "Pit°; security from public; access to vehicle maintenance from cold storage- Elected officials seeing current state of PW; Winter -tinge is bad, Summer is bad come see. Fire maintenance as well. Better ventilation for dust control and air quality. Mat (utilitles) -+ventrally located all equipment- Office with a door. Reviewing the Process (Re) Discovery - Understanding and Defining Kick -Off Meeting • Re-engage with Staff • Direct, early feedback to impact space need • Prioritize Goals • Characterize Project Success CITY OF Monticello4 OERTEL ARCHITECTS city Staff ©Ispuss with dleslg nervi Matt - space that works for every division, safe, and fias room far growth - build right and future proof; event features (compost community space); first priority is PW function, bul this is a community building too; energy conscious, but common sense focus; fiber head could be at the new building. Wash hay, salt storage, and material bins are important site/building features. Ryan - not overly Crowded, no wash bay at the very front (only entry); street sweeping storage and treatmem; boot wash / Cleaning area - Roger - Lean-to covered storage for attachments; large wash area; space to keep trailer - truck assembled; overhead and J18, (full coverage of lifting/hoist). Cold to warm to maintenance hay; parking lot layout for quick access for plowing; access control; pavement seiection types; opening locations with snow/ice buildup. Limited use/no carpet (polished concrete would be nice) Rachel - take into consideration the future development of the west, and adding to the existing development of the east. How this site is a transition space influencing the future development to the west, (what are future uses of new developments); PW perspective - future space to grow (unused now is better than completely filled immediately), best practices for keeping building safe, force protection. Use and functionality of the space. Screening strategies for current neighbors as well as future developments. Julie - Central, separate and right sized conference and meeting space; separated and secure entrances and lobby; a ladies room would be nice. Bob - water and SEWER work. Separation between these two functions; sanitizing space (equipment and people). Mario - technology accommodations and future planning. Doesn't want to he in the attic. Mike H - location on site, noise control' - 24 hour operation, security - secure site, including staff parking; vehicle storage and safety of additional storage, covered storage; spsce between vehicles is important interior safety. Outdoor break space. Matt (mechanic) - More than one truck space for repair shop; hoists, areas for future projects/longer term }obs; "Pit°; securRy from public^ access to vehicle maintenance from cold storage- Elected officials seeing current state of PW; Winter -time is bad, Summer is bad come see. Fire maintenance as well. Better ventilation for dust control and air quality. Mat (utilitles) -+ventrally located all equipment- Office with a door. Reviewing the Process (Re) Discovery - Understanding and Defining Kick -Off Meeting • Re-engage with Staff • Direct, early feedback to impact space need • Prioritize Goals • Characterize Project Success CITY OF Monticello4 OERTEL ARCHITECTS city Staff ©iscuss with designer Matt -space that works for every division, safe, and has room for growth -build right and future proof; event features (compost, cam muni ty space); first priority is PW function, but this is a community building too; energy conscious, but common sense focus; fiber head could be at the new building. Wash hay, salt storage, and material bins are important site/building features. Ryan - not overly crowded, no wash bay at the very front (only entry); street sweeping storage and treatment; boot wash / cleaning area - Roger - Lean-to covered storage for attachments; large wash area; space to keep trailer - truck assembled; overhead and JI6, (full coverage of lifting/hoist). Cold to warm to maintenance hay; parking lot layout for quick access for plowing; access control; pavement seiectioa types; opening locations with snow/ice buildup- Limited use/no carpet (polished concrete would be nice) Rachel - take into consideration the future development of the west, and adding to the existing development of the east. How this site is a transition space influencing the future development to the west, (what are future uses of new developments); PW perspective - future space to grow (unused now is better than completely filled immediately), best practices for keeping building safe, force protection. Use and functionality of the space. Screening strategies for current neighbors as well as future developments. Julie - Central, separate and right sized conference and meeting space; separated and secure entrances and lobby; a ladies room would be nice. Bob - water and SEWER work. Separation between these two functions; sanitizing space {equipment and people) - Mario - technology accommodations and future planning. Doesn't want to he in the attic. Mike H - location on site, noise control - 24 hour operation, security - secure site, including staff panting; vehicle storage and safety of additional storage, covered storage; space between vehicles is important interior safety. Outdoor break space. Matt (mechanic) - More than one truck space for repair shop; hoists, areas for future projects/longer term jobs; "Pit°; securRy from public; access to vehicle maintenance from cold storage- Elected officials seeing current state of PW; Winter -time is bad, Summer is bad come see- Fire maintenance as well. Better ventilation for dust control and airquality. Mat (utilities) - centrally located all equipment. Office with a door. Reviewing the Process (Re) Discovery - Understanding and Defining Kick -Off Meeting • Re-engage with Staff • Direct, early feedback to impact space need • Characterize Project Success CITY OF Monticello4 OERTEL ARCHITECTS Ctty Staff ©iscuss with designer Matt -space that works for every division, safe, and has room for growth -build right and future proof; event features (compost, cam muni ty space); first priority is PW function, but this is a community building too; energy conscious, but common sense focus; fiber head could be at the new building. Wash bay, salt storage, and material bins are important site/building features. Ryan - not overly crowded, no wash bay at the very front (only entry); street sweeping storage and treatment; boot wash / cleaning area - Roger - Lean-to covered storage for attachments; large wash area; space to keep trailer - truck assembled; overhead and JI6, (full coverage of lifting/hoist). Cold to warm to maintenance hay; parking lot layout for quick access for plowing; access control; pavement seiection types; opening locations with snow/ice buildup. Limited use/no carpet (polished concrete would be nice) Rachel - take into consideration the future development of the west, and adding to the existing development of the east. How this site is a transition space influencing the future development to the west, (what are future uses of new developments); PW perspective - future space to grow (unused now is better than completely filled immediately), best practices for keeping building safe, force protection. Use and Functionality of the space. Screening strategies for current neighl ors as well as future developments. Julie - Central, separate and right sized conference and meeting space; separated and secure entrances and lobby; a ladies room would be nice. Bob - water and SEWER work. Separation between these two functions; sanitizing space {equipment and peaple)- Mario - technology accommodations and future planning. Doesn't want to he in the attic. Mike H - location on site, noise control - 24 hour operation, security - secure site, including staff parking; vehicle storage and safety of additional storage, covered storage; space between vehicles is important interior safety. Outdoor break space. Matt (mechanic) - More than one truck space for repair shop; heists, areas for future projects/longer term jobs; "Pit"; security from public; access to vehicle maintenance from cold storage- Elected officials seeing current state of PW; Winter -time is bad, Summer is bad come see- Fire maintenance as well. Better ventilation for dust control and airquality. Mat (utilities) - centrally located all equipment. Office with a door. Reviewing the Process (Re) Discovery - Understanding and Defining Facility Tours • Continue Staff Engagement • Learn from other Cities experience • Identify Do's and Don'ts from real world experiences Monticello , `TEL ARCHITECTS Reviewing the Process (Re) Discovery - Understanding and Defining Space Program • Continued Staff Engagement • Add to Previous Study • Influence from other City Departments • Develop needs with eyes toward the feasible future CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process (Re) Discovery - Understanding and Defining Space Program • Continued Staff Engagement • Add to Previous Study • Influence from other City Departments • Develop needs with eyes toward the feasible future Summary - Main Facility Space 2019 Study: 87,000 SF CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process (Re) Discovery - Understanding and Defining Space Programming Summary - Main Facility Space 2019 Study: 87,000 SF • Continued Staff 2023 Programs Projections Engagement • Current Need: 98,250 SF • 10 yr Projection: 114,250 SF • Add to Previous Study • 20 yr Projection: 120,500 SF • 30 yr Projection: 127,600 SF • Influence from other City Departments • Develop needs with eyes toward the feasible future CITY OF !MOnticello 'ATFL ARCHITECTS Reviewing the Process (Re) Discovery - Understand and Define Space Programming • Continued Staff Engagement Add to Previous Study Influence from other City Departments Develop needs with eyes toward the _ feasible future Summary - Main Facility Space 2019 Study: 87,000 SF 2023 Programs Projections • Current Need: 98,250 SF • 10 yr Projection: 114,250 SF • 20 yr Projection: 120,500 SF • 30 yr Projection: 127,600 SF Area Increase Influencing Factors: • Public Functionality • Increase to Operational Workshops • Increase to Repair Garage Space �• Increased Community Growth Factor • Equipment Parking Sizing CITY OF !M0nticello 'ATFL ARCHITECTS Reviewing the Process Understanding and Defining - Context CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process Understanding and Defining: City of Monticello Context Comprehensive Plan Review o �eracHra s�rsrv� _ FSfplNr� rEi � an � PtANNFa LF LRC..lBRc RFEfDfN LIF! Rf'sfDeNTw[ DFVF�oweef.T � rorNreAcrEi � Mrx[-n c 6Hr rxvuSTkr�i I CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process •. ��-rte... - --- n ResrRve WA areerw�rE .fN,ER E Rrvr. W access I CITY OF j Monticello 'ATFL ARCHITECTS Reviewing the Process Understand and Define: Site Context Comprehensive Plan Review Site Zoning Requirements and Development / Performance Standards Lii�e-ffr A Mo ON TEL ARCHITECTS Site Planning Standards ,Kr,eelrel�le Assessment of Site Specific design Parameters and Monticello Site Design Standards for the Puhtic Works ^°nm Facility wi0.mw.Prcws,e r, alry, plug—d— HIM p4MQ r0�.plrybapfwlhbl rd OiW rlr .myWr Dr ina MN ry�iw p�wr+�a �,. m.rxy..Awa.enn�mn..an..�nl��.w�nam.bww� m...lnd�a�nemw� s'nrM W wic nu r. -n teen nppgprwd we M o��mX. an yal• x�w. no anal.. eo�.q T+�n . ,,. ��.,...� .mer,..remax.w�n•cwwwsw:y vxen�.rcn.p •.... �-- ...b ec^OMrenWe. eland. Spad�y rig.. A.]: PerlmeccrY Ik. r I7w Ani Lnndxpina Sdnda� .egWrN a-.ar...iu rnrJar lw Vo�l.dWlpT.•N wk rnyW a. �dra,.d rnF wd mwAv %,L eMr drat/ ml4Vdirl �r -�ipr_ - Reviewing the Process Understand and Define: Site Specific Comprehensive Plan Prevailing Winds - Revi ew Winter - Wetland Area � l I ,1 Site Zoning Requirements and Develo ment / p ; Prominent r i Scoped r _ , Areas •] �� t` .? r Access 4��50' Setback Performance Standards .- r PROPERTY LINE Tree Area Site Analysis and Characterization n�•,,, i r � r r srre Fu�un Still Path.oP��� Monticello „TEL ARCHITECTS Reviewing the Process ��'� Proof of Function - Site Concept Planning CITY OF j Monticello 'ATFL ARCHITECTS Concept Planning Proof of Function Concept Planning • Utilize Building Space Program for component sizes • Utilize Best Practices for Equipment Circulation, traffic separation, site safety and security • Best Practices for Daily Operational Flow: Access, Fuel, Wash, Park, Load, Egress • Plan for expansion of facility and site functions • Use the site topography, with sensitivity to existing natural features (treed areas, wetlands, screening) • Understand impact on current and future neighbors • Be mindful of creation of greenspace and landscape features CITY OF A Monticello MCHU Concept Planning ARCHITECTS ^ -- - - r - Jr r- - - -- -1' - -- I -- ' 1' - 1 .,may-, ._......... ,iirx sc�m� YkiM � � xr�.-ems a Pe^Y kiM f- ---- `------- - ----------• r Toielvry nxa �J -_____``_.__.-, A -mM..e °ialiw� ve �wm ..00uo. o eI rm nrn aa�fwiv:m,.wlwr. - aelfinr .k ^"9 Punic .. _ - _ _ _ _ — �l� auelu -- •' - iu wf ���I r- i i , secure enry aoxn rc;,P A„� secure enry aoxn ______T.+. •,.. .__�-.;:•__ rory Pw •ree rory Pw •ree �&cwc enry aoim r.,..•,,, -20 Pcrce +20 Pcrce -iyy rw •ree •20 Pcrce "- 5mm.nan Snm.nan 'I� I nma jjMonticello ►-,TEL ARCHITECTS Concept Planning Proof of Function - Concept Refinement P CITY OFON Monticello4 OERTEL ARCHITECTS Initial Concepts Plans & Ideas Proof of Function - Current site concepts Look Book and Aesthetic Ideation CITY OF j Monticello OERTEL N ARCHITECTS ext Steps Function into Design - Look -Book Project Aesthetic (Exteriors) Exteriors CITY OF j Monticello OERTEL N ARCHITECTS ext Steps Function into Design - Look -Book Project Aest CITY OF - Monticello kEL ARCHITECTS Function into Design - Look -Book Project Aesth IL Ala AN YI' u f4 Lml CITY OF - Monticello vkEE ARCHITECTS Next Steps Project Potential Cost CITY OF !MOnticello OERTEL N ARCHITECTS ext Steps Project Cost Potential - Monticello Public Works Programming 30Y Budget Opinion Program Component Component Size Unit Cost per Unit Component Cost Administrative Area Enclosure 17,752 SF $ 177.06 $ 3,142,200.00 Administrative AreaM/E/P 17,752 SF $ 106.06 $ 1,881,800.00 Conditioned Vehicle Storage Enclosure 76,959 SF $ 118.06 $ 8,373,200.00 Conditioned Vehicle Storage M/EJP 76,959 SF $ 4800 $ 3,406,100.00 Fleet Maintenance Enclosure 14,600 SF $ 168.06 $ 2,452,800.00 Fleet Maintenance MIEIP 14,600 SF $ 9300 $ 1,357,800.00 Division Work Spaces Enclosure 16,241 SF $ 118.00 $ 1,268,500.00 Division Work Spaces MIEIP 16,241 SF $ 59.06 $ 604,300.00 Whole Building Systems (Automation) 113,553 SF S 3.06 $ 340,700.00 Structure and Circulation Allowance 14,033 5F $ 56-00 $ 785,900.00 Main Building Construction Cost Main Facility 127,585 $ 190.06 $ 23,553.300.00 Site Structures Unconditioned Storage 23,676 SF $ 95.00 $ 2,249,243.75 Support Facility Construction Costs Salt Building 4.$00 SF $ 85.00 $ 468,000.00 Bulk Material Bins 5,376 SF $ 65.00 $ 349,440.00 Fuel Island and Canopy 1,500 SF $ 275.00 $ 412,5000.00 Earthwork, Utilities, Pavement, etc. Site Work Complete 243,211 SF $ 12.75 $ 3,160,938.45 Built Features Subtotal In Contract Work (Buildings and Site) 127,585 $ 235.71 $ 30,073,422.26 Soft Costs Geotechnical 1 Unit $ 28,Q06A6 $ 28,000.00 Iry ��F . 4o� Special Inspections 1 Unit $ 85,006.00 $ 85,DO6.OQ Mo11i1Ao rel Plan Review 1 Unit $ 20,000.00 $ 20,000.00 W I I [ I I Equipment Purchases — .--1 t ___ 1 I Unit i i_., $250,000.00 n x nnn nn $ a 250,000.00 11 nnn nn Cost of Project Additions - Contingency: A percentage of the Construction Costs to cover unknown items at this stage of design. 5% - Design Unknowns; 5% Construction Unknowns. 5% should remain with project until completion of construction. Cost of Project Additions - General Conditions: A percentage of the Construction Costs to cover the Contractor's cost of performing the work, including but not limited to traffic control, on-site toilet facility rentals, site security, etc. Economic Condition Addition - Market Escalation: a percentage of the Contract Project Subtotal, that covers the labor and material market changes. Unprecedented recent escalation in 2019-2022. Market escalation has been trending to "normal" rates, between 4% and 8% depending on project scope and complexity. Next Steps Site work Complete �Moi�Ao� 243,211 SF $ 12.75 $ 3,1130,938 45 Project Cost Potential - In Contract Work Site) 127,585 $ 23571 30,073,422.20 (Buildings and $ Soft Costs Geotechnical 1 Unit $ 28,000.00 $ 28,000.00 Special Inspections 1 Unit $ 85,0o0.o0 $ 85,000.00 Owner Provided Project Costs Plan Review 1 Unit $ 20,000.00 $ 20,000.00 Equipment Purchases 1 Unit $250,000.00 $ 250,000.00 Furnishings 1 Unit $ 75,000.00 $ 75,000.00 Cost of Project Additions Contingency 101r $ 3,008,000.00 General Conditions 10% 3,008.00D.00 Total In Contract Project Cost 127,585 $ 286.45 $ 36,547,422.20 Economic Condition Addition Main Building Market Escalation 6% $ 2,192,845.33 Corn plete Project Cost per 5F by BuiIding Size 1 127,5135 $ 303,641 $ 38,740,2fi7.53 Cost of Project Additions - Contingency: A percentage of the Construction Costs to cover unknown items at this stage of design. 5% - Design Unknowns; 5% Construction Unknowns. 5% should remain with project until completion of construction. Cost of Project Additions - General Conditions: A percentage of the Construction Costs to cover the Contractor's cost of performing the work, including but not limited to traffic control, on-site toilet facility rentals, site security, etc. Economic Condition Addition - Market Escalation: a percentage of the Contract Project Subtotal, that covers the labor and material market changes. Unprecedented recent escalation in 2019-2022. Market escalation has been trending to "normal" rates, between 4% and 8% depending on project scope and complexity. Next Steps �o�,,, �Moi�Ao� %R(l]�M, Summary CITY OF j Monticello OERTEL N ARCHITECTS ext Steps