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City Council Minutes 08-18-2008 SpecialCouncil Minutes: August 18, 2008 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Monday August 18, 2008 - 7 a.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None 1. Call to Order. Mayor Herbst called the special meeting to order at 7 a.m. The Council went into closed session to discuss with legal counsel the current litigation with TDS. BRIAN STUMPF MOVED TO RECESS THE CLOSED SESSION OF THE COUNCIL. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2. Consideration of purchasing a GPS unit for the Public Works Department. Brian Stumpf questioned why the urgency in having the item on this agenda rather than on the agenda for the regular meeting which is next week. Public Works Director, John Simola said staff is losing opportunities to gather information because they do not have the equipment. John Simola said they wanted to have the unit several months ago. Brian Stumpf asked if it was something that they needed earlier why the delay in bringing the item before the Council. John Simola responded that staff thought the acquisition of the GPS unit was part of the fiber loop project and just recently found out that it was not included in the project. At the present time the City is paying WSB and Associates to gather the information as to utility line locations so it can be entered into the GIS system. In addition the City does not have the means to go out and locate the information that is out there. Wayne Mayer felt this would be the time to acquire the unit. Since the City is doing utility locates for fiber optics, the City could use the GPS unit to document the location of other utilities in the right-of--way. This would be information the City would not be able to get from Charter Communications, Xcel Energy or other utilities. Brian Stumpf said he didn't have a problem with purchasing the equipment. He just questioned the timing of this item. He asked about the second unit. John Simola they would know about the second unit when they find out whether any equipment can be obtained through the fiber optic project. It was noted the $13,600 cost included four hours of training. WAYNE MAYER MOVED TO APPROVE THE PURCHASE OF THE TRIMBLE GEO XH 2008 STANDALONE SYSTEM WITH THE OPTIONS OUTLINED IN THE PROPOSAL IN THE AMOUNT OF $13,633.07 FROM FRONTIER PRECISION, INC. THROUGH THE MINNESOTA STATE CONTRACT PRICING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 Council Minutes: August 18, 2008 3. Aa;ou>~. SUSIE WOJCHOUSKI MOVED TO ADJOURN AT 8:35 A.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 Recording Secretary