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IDC Agenda 01-08-2008AGENDA MONTICELLO INDUSTRL~I, DEVELOPMENT COMMITTEE Tuesday, January 8, 2008 - 7:00 a.m. Bridge Room, 505 Walnut Street, Monticello, MN MEMBERS: Chair Mike Benedetto, Vice Chair Bill Tapper, Mary Barger, Dick Van Allen, Don Roberts, Dan Olson, Barb Schwientek, Lynne Dahl-Fleming, Don Tomann, Jim Johnson, Zona Gutzwiller, Patrick Thompson, and Sandy Suchy. COUNCIL LIAISONS: Mayor Clint Herbst and Council Member Wayne Mayer. STAFF: Ollie Koropchak and Jeff O'Neill. LEGAL FIRM: Joe Jamnik, Campbell-Knutson Law Firm. IDC MISSION STATEMENT: To increase the industrial taz base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. 7:00 a.m. 1. Call to Order. (Please read the minutes and information prior to the meeting.) 7:05 2. Vote to approve the December 4, 2007 IDC minutes. • 7:07 3. Old Business: A. Review the summary and strengths/weaknesses for the purpose to discuss and vote on the proposed three organizational structure options for the Monticello IDC. B. • DOES THE CITY SEE A NEED FOR AN INDEPENDENT 1NDUSTRIAL DEVELOPMENT COMMITTEE (IDC)? THE IDC DESIRES THE CONTINUED INVOLVEMENT OF THE CITY COUNCIL AND THE ECONOMIC DEVELOPMENT DIRECTOR 8:07 4. New Business: A. Update on the progress to upgrade the electrical substation at Lake Pulaski near Buffalo which serves Oakwood Industrial Park/'Monticello Commerce Center. (Rescheduled for February meeting.) B. Presentation of 2007 IDC membership and terms -discuss re; appointments of three-year term. (Subject to IDC vote of Item 3A.) 8:18 5. Reports: A. Economic Development Report. 8.20 6. Review the draft copy of the January 2, 2008 Planning Commission Agenda for industrial related items. Discuss and vote on an IDC position or action if necessary. (Not applicable, due to IDC change of meeting date.) 8:25 7. Other Business. A. Next IDC meeting -Tuesday, February 5, 2008. B. Other business. 8:30 8. Adjournment. MINUTES MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Tuesday, December 4, 2007 - 7:00 a.m. Bridge Room, 505 Walnut Street, Monticello, MN MEMBERS PRESENT: Chair Mike Benedetto, Vice Chair Bill Tapper, Dick Van Allen, Don Roberts, Dan Olson, Barb Schwientek, Lynne Dahl-Fleming, Don Tomann, Jim Johnson, Zona Gutzwiller, and Patrick Thompson. • MEMBERS ABSENT: Mary Barger and Sandy Suchy. STAFF PRESENT: Ollie Koropchak and Jeff O'Neill. COUNCIL LIAISON PRESENT: Mayor Clint Herbst and Council Member Wayne Mayer. IDC MISSION STATEMENT: To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. 1. Call to Order. Chair Mike Benedetto called the IDC meeting to order at 7:05 a.m. and congratulated Supt. Johnson on the success of the school district referendum. 2. Vote to approve the October 2, 2007 IDC minutes. SCHWIENTEK MADE A MOTION TO APPROVE THE OCTOBER 2, 2007 IDC MINUTES. DAN OLSON SECONDED THE MOTION AND WITH NO CORRECTIONS OR ADDITIONS, THE MINUTES WERE APPROVED AS WRITTEN. 3. Old Business: The IDC requested a response to the following_question from Administrator O'Neill at the October IDC meeting: DOES THE CITY SEE A NEED FOR AN INDEPENDENT INDUSTRIAL DEVELOPMENT COMMITTEE (IDC)? THE IDC DESIRES THE CONTINUED INVOLVEMENT OF THE CITY COUNCIL AND THE ECONOMIC DEVELOPMENT DIRECTOR • Administrator O'Neill said he was happy to answer the question posed by the IDC. In an attempt to set a policy for the City Council and after hearing of various organizational structures of other cities as presented by Koropchak, the question becomes "what is the best use or structure for volunteers?" Following input from City Attorney Joe Jamnik, O'Neill proposed three options for the IDC to consider: IDC Minutes -12/04/07 OPTION I. -With the reconstituted seven-member Economic Development Authority (EDA), the IDC would serve as a citizens volunteer group under the EDA to carry out the EDA efforts and promote policies and strategies for economic development. This option would likely reduce the number of meetings and money is in the budget for staff support. OPTION II - Is much the same as today where the IDC operates as a separate group except there is an agreement between the IDC and City which outlines the charge or mission of the IDC and how the IDC supports the City Council. This option gives the IDC a little more degree of independent and city staff is available. Tomann asked: Is the agreement like a position statement to be approved by City Council annually and does it include the Comp Plan? OPTION III - Is to operate independently as a public action group and report directly to City Council. No staff support, use of its own funds, and optional for Council to participate. Dahl-Fleming asked: If it is an independent lobbying group, does Option II work as a conflict of interest? Does it have the best interest of the City or back the Council? Appears to be a gray area. Benedetto liked some use of the word "lobby" and "promoting the good of the community." Tomann asked: If Option II includes a Contract outlining the IDC Mission Statement, what does the City Council not agree with? Are they not interested in the businesses and the City? Mayor Herbst stated: The Council makes decisions in the best interest of the City. Council member Mayer said: It is not a Contract but to look at it as an agreement to strengthen the IDC. With the consolidation of the HRA/EDA, the IDC would then have more power as a diverse group unlike the Chamber meetings which added industry to increase its membership count. If tied to the Council, what's the opposite side of the coin? Dahl-Fleming asked: If under Option III, would the council still be involved? Council member Mayer said: He could not speak for future council members. Schwientek, a previous EDA commissioner, noted: With the new EDA under establishment, the IDC would have ties to the economic development funds. The EDA President could come to the IDC with its goals. Van Allen felt the most important role of the IDC was to seek input from the industrial businesses or from within the industries. As the Economic Development Director promotes industrial and economic development, will the EDD be replaced? Council member Mayer again stated he thought the problem was, not to maintain the standard of the IDC but to elevate the IDC. Tomann again asked: What doesn't the Council or City like about the IDC? Is it power connection or power disconnection? People have choices. O'Neill noted the agreement is intended to be a general outline. Council member Mayer said: The IDC has no voice and is a group of people moving forward as a lobbying group for the city to recognize industry. Olson recalled previous IDC discussions as to whether the IDC would represent both 2 IDC Minutes -12/04/07 commercial/industrial or just industrial. The IDC recommended the industrial-zoned land remain industrial to create job growth at household wage levels as other commercial-zoned sites were available. The recommendation was consistent with the IDC mission statement, the city zoning ordinance, and city comp plan. Tapper viewed it as: What is good for the city? What is good for industry? And the difference was Fleet Farm is good for the city. The IDC should influence the City with ahands-on approach on how to bring in businesses? How to grow the city? Lobby on behalf of industry to have a fair share? It's sometime hard to separate. Chair Benedetto summarized what he heard: The IDC, as a diverse group, in an advisory role would be elevated (gain strength). There appeared to be a difference of opinions among IDC. members. The IDC needs to look ahead. The options presented and feedback given are good things for the IDC members to think about. The IDC needs to take time to review its options and discuss: How does the IDC work with the City for development of a Contract? Mayor Herbst stated the new EDA allows for two commissioners to be non-residents but must own property and a business in the city. Questions were asked: When will the EDA be organized? What is the EDA's new role? Koropchak noted the commissioners should be appointed in December and the EDA organizational meeting also held in December. However, establishment of EDA goals would likely follow approval of the Comp Plan Update. The IDC requested O'Neill and Koropchak summarize the three options identifying the strengths and weaknesses of each option. Additionally, How does the agreement move forward? Are members still volunteers? Does the Council appoint the volunteers or representatives? Is the agreement approved annually by Council? The IDC members agreed to meet independent of Council members on Tuesday, January 8, 2008, at 7:00 a.m., to discuss their options. 4. New Business: A. Update on the pro erg ss to ~~'ade the electrical substation at Lake_Pulaski_near Buffalo which serves Oakwood Industrial Park/Monticello Commerce Center. Scott Johnson, Xcel Energy, Manager of Community & Local Government Relations, will attend the next IDC meeting and give an update. Scott replaced Darrin Lahr. 5. Reports: A. Mayor's Report:: Mayor Herbst reported that the City will hold off further talks with Chadwick and how to fund until after the Comp Plan is updated. Council and Planning Commission will meet with the consultant on December 12 and review the first draft of the Comp Plan. The council will decide on the process including further need 3 IDC Minutes -12/04/07 for community and task force meetings. It is expected the Economic Development Chapter will be wrapped up in February. Planning Commission does hold a public hearing as part of the approval process. B. Economic Development Report. Accepted as written. C. Fiber Optics Committee. Council member Mayer noted in addition to the benefits of the triple play, the committee needs to get feedback from the businesses: What is its benefit to you as a business? Information technology -need to think outside the box such as blazing speed for transfer and videos, ability of video conferences, how much bandwidth do they need? Dahl-Fleming noted the Marketing Committee is planning a focus group breakfast in January/February and also plans to contact individual businesses such as the IT person at the Hospital. 6. Review the draft copy of the December 4 2007 Planning Commission Agenda for industrial related items. Discuss and vote on an IDC position or action if necessary. No industrial related items on December 4 agenda. The IDC asked: How will the regulations of the grading, erosion & sediment control ordinance impact industrial businesses? It was suggested city staff provide an update to the IDC. 7. Other Business. A. Next IDC meeting -Tuesday, January 8, 2008. B. Other business. The Holiday Lighting Event by the Chamber/Lions will take place in West Bridge Park on Friday evening. Volunteers are needed. 8. Adjournment. The IDC meeting adjourned at 8:25 a.m. o~ ~ ~ 0 9 ~y Recorder • • 4 J PROPOSED OPTIONS ORGANIZATIONAL STRUCTURE FOR THE MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE (IDC) December 4, 2007 OPTION I • STRUCTURE -the IDC to serve as a citizens volunteer group under the reconstituted seven-member City of Monticello Economic Development Authority (EDA). ROLE -the IDC would carry out the efforts of the EDA and promote policies and strategies for economic development. STRENGTHS Council representation. Staff support. Perhaps reduction in number of meetings. No agreement necessary Indemnification Recognized as a governing body of the city More effective via uniformity WEAKNESSES Subject to open meeting law. Reduced or filtered voice of the industrial business community. Loss of independence. Membership appointed by Council, not IDC. Another layer of government. IDC QUESTIONS. 1. What is the new role of the City of Monticello Economic Development Authority? To be defined by the EDA commissioners. • 1 OPTION II STRUCTURE -the IDC operates as a separate group (similar as today) except there is an agreement between the City and the IDC. ROLE - an agreement between the City and IDC outlines the charge or mission of the IDC and how the IDC supports the City Council and the City Council supports the IDC. STRENGTHS WEAKNESSES Staff support. ®Degree of independence subject to Agreement. More independent than Option I (Needs further explanation at meeting.) Formalizes relationship between IDC ~ ~~ ,~~ ~a ~,,~ and City. ~~ Foundation and basis for staff and city ~ i~e ~~ . ~ ~~ expenditures. ~ w i ~,, Q . ~~ ~ ~,r~ ~~~ ~1 IDC QUESTIONS OF DECEMBER 4.2007. ~ ~ e~ 1. Is the agreement a position statement approved ually by the City Council and the IDC? '~ n ~~ e.tx2'~ -- ~'~ 2. Will the agreement include or reference the Mo ticello Comp Plan? ~ ~ ~~~~ ~, 3. What is the proposed context and conditions of the agreement? What does the agreement say? ~e (~~ 4. What is the process to move forward with an agreement? 5. Are the IDC members still volunteers or are the members appointed by the Cit•~ Council? 6. Is the IDC subject to the open meeting law? ~©S ~Q-~ S 7. Is there Council representation? QUESTIONS ONE THROUGH SEVEN: WHAT WOULD THE IDC LIKE OR WA~IVT? To discuss at January 8~' meeting. ~, ~~ ~~~ ~ ~5, ~ `~ C~,r~~ . `~ ~ OPTION III STRUCTURE -the IDC operates independently as a public action group. ROLE -Consistent with IDC Mission Statement: To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. STRENGTHS Retains full independence. Ability to lobby. Voice for the industrial business community IDC appoints its members. Not subject to open meeting law. WEAKNESSES No staff support. No city funding. Optional council representation. No indemnification. 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Economic Development Report: a) EDA -The reconstituted City of Monticello Economic Development Authority (EDA) held their organizational meeting on December 18, 2007. Koropchak administered the oath of office to six of the seven-member commissioners (Mayer absent.) Listed below are the commissioners and their terms as appointed by the Mayor and Council on December 10, 2007. Dan Frie -Resident Bill Tapper -Non-Resident Bob Viering -Resident Bill Fair -Resident Bill Demeules -Non-Resident Clint Herbst -Council Wayne Mayer -Council 12/2008 (One-year term) 12/2009 (Two-year term) 12/2010 (Three-year term) 12/2011 (Four-year term) 12/2012 (Five-year term) 12/2008 (Coincides with Council term) 12/2008 (Coincides with Council term) The following officers were elected by the commissioners at their organizational meeting. • Bill Demeules -President Dan Frie -Vice President Secretary -Angela Schumann (ex-officio) Treasurer -Bill Tapper Assistant Treasurer -Tom Kelly (ex-officio) Executive Director -Ollie Koropchak The regular meetings of the EDA are scheduled for the second Wednesday of each month at 6:00 p.m. in the Mississippi Room. The commissioners elected to televise the meetings. In January a special meeting will be held on January 16, 6:00 p.m. to consider action relative to refinancing of Community Center Bond. Next regular meeting is February 13, 2008. b) Walker In-Store -The Building Department issued Walker In-Store a certificate of occupancy on December 20, 2007. According to Brian Walker, the company will complete their relocation process from Albertville sometime in March/April as this is their busy season. EDA will adopt Certificate of Completion at January meeting. • IDC Agenda - 01/08/08 c) Upcoming conferences - Economic Development Association of Minnesota (EDAM) Conference -January 17 & 18, Bloomington Ehler's Public Finance Seminar -February 14 & 15, Northland Inn, Maple Grove. Wright County Economic Development Partnership Annual Breakfast Meeting - January 18, River City Extreme Entertainment Center. d) Schedule -Marketing Committee meeting will meet on Friday, January 11. Check out the updated www.monticelloland.com Need schedule next meeting of the Continuing Education Committee which will have three new additional members. The meeting will include Rosie Mortenson, Anoka- Ramsey, and Doug Parr, Owatonna Community College. e) HAPPY NEW YEAR! • • ~. ' AGENDA ~ MONTICELLO PLANNING COMMISSION Tuesday, January 2nd, 2008 6:00 PM Commissioners: Rod Dragster, Charlotte Gabler, Lloyd Hilgart, William Spartz, and Barry Voight Council Liaison: Brian Stumpf Staff: Angela Schumann, Gary Anderson, Kimberly Holier - NAC 1. Call to order. 2. Consideration to approve the minutes of December 4th, 2007. 3. Consideration of adding items to the agenda. 4. Citizen comments. Public Hearing - Consideration of a request for Amendment to Conditional Use Permit for Open and Outdoor Storage and Outdoor Sales & Display and a request for Variance to Monticello Zoning Ordinance Chapter 3-9 regulating pylon signs. Applicant: Moon Motorsports 6. Public Hearing - Consideration of a request for Preliminary Plat, Conditional Use Permit for Development Stage Planned Unit Development, Conditional Use Permit for Drive-Through Facility, and Conditional Use Permit for Joint Pazking and Access for the proposed First Federal Addition, commercial subdivision in a B-4 (Regional Business) District. Applicant: First Federal Bank 7. Public Hearing - Consideration of a request for Amendment to the Monticello Zoning Ordinance, Chapter 3, regulating Required Fencing, Screening & Landscaping, Required Buffer Yards, and Required Screening for Off-Street Parking. Applicant: City of Monticello 8. Public Hearing - Consideration of a request for Amendment to the Monticello Zoning Ordinance, Chapter 3-5, Off-Street Pazking Requirements, as related to the regulation of the size and weight of vehicles pazked in residential districts. City of Monticello 9. Consideration to review a request for extension of a Conditional Use Permit for a Concept Stage Planned Unit Development for Kjellberg Estates, a 372 unit mixed-residential development. Applicant: Ocello, LLC 10. Consideration to review a request for extension of a Conditional Use Permit for Joint Parking and Drives and a Conditional Use Permit for Drive Through-Facility for a commercial development in the CCD (Central Community District). Applicant: Masters 5~' Avenue 11. Adjourn.