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IDC Agenda 03-04-2008• AGENDA MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Tuesday, March 4, 2008 - 7:00 a.m. Bridge Room, 505 Walnut Street, Monticello, MN ERS: Chair Mike Benedetto, Vice Chair Bill Tapper, Dick Van Allen, Don Roberts, Dan Olson, MEMB Barb Schwientek, Lynne Dahl-Fleming, Don Tomann, Jim Johnson, Zona Gutzwiller, Patrick Thompson, Rich Harris, Wayne Elam, and Sandy Suchy. COUNCIL LIAISONS: Mayor Clint Herbst and Council Member Wayne Mayer. STAFF: Ollie Koropchak. IDC MISSION STATEMENT: To increase the industrial taz base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. 7:00 a.m. 1. Call to Order. (Please read the minutes and information prior to the meeting.) 7:03 2. Welcome new IDC members and introductions. 7:08 3. Vote to approve the February 5, 2008 IDC minutes. 7:10 4. Old Business: A. Copy of City Resolution No. 2008-16, excerpt of February 1 1, 2008 Council minutes, and IDC membership listing. (For information and record purposes only.) 7:12 5. New Business: A. Review 2007 IDC attendance record. B. Review and vote to amend or re-affirm the IDC Organizational and Membership Guidelines. C. Vote to elect 2008 IDC officers: Chair, Vice Chair, and Secretary. D. Review and vote to amend the IDC Action Statement. E. Review existing IDC Goals and Tasks and proposed Comp Plan, Economic Development Strategies. Discuss development and process for establishment of IDC Objectives, Strategies, and Tasks (Work Plan). 8:00 6. Reports: A. City Update. B. Fiber Optic and Marketing Committee. C. Economic Development. D. Chamber. 8:20 7. Review the draft copy of the March 4, 2008 Planning Commission Agenda for industrial related items. Discuss and vote on an IDC position or action if necessary. (No related industrial items.) 8:25 8. Other Business. A. Next IDC meeting -Tuesday, April 1, 2008. B. Other. 8:30 9. Adjournment. MINUTES MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Tuesday, February 5, 2008 - 7:00 a.m. Bridge Room, 505 Walnut Street, Monticello, MN MEMBERS PRESENT: Vice Chair Bill Tapper, Dick Van Allen, Don Roberts, Dan Olson, Lynne Dahl-Fleming, Jim Johnson, Zona Gutzwiller, and Sandy Suchy. MEMBERS ABSENT: Chair Mike Benedetto, Barb Schwientek, Don Tomann, and Patrick Thompson. COUNCIL LIAISONS PRESENT: Mayor Clint Herbst and Council Member Wayne Mayer. STAFF: Ollie Koropchak, Jeff O'Neill, and Angela Schumann. GUEST: Scott Johnson, Manager, Community & Local Gov't Relations, Xcel Energy. Joel Jamnik, Campbell-Knutson Law Firm. IDC MISSION STATEMENT: To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. 1. Call to Order. (Please read the minutes and information prior to the meeting.) Vice Chair Tapper called the IDC meeting to order at 7:04 a.m. declaring a quorum. 2. Vote to approve the January 8 2008 IDC minutes. VAN ALLEN MADE A MOTION TO APPROVE THE JANUARY 8, 2008 IDC MINUTES. OLSON SECONDED THE MOTION AND WITH NO ADDITIONS OR CORRECTIONS, THE MINUTES WERE APPROVED AS WRITTEN. 3. Old Business: A. Review the IDC subcommittee recommendation and approve a motion requesting the City Council at their February 11, 2008 meetins consider adoption of the resolution rec~nizing the Industrial Development Committee. Vice Chair Tapper referred to the copy of the proposed resolution recognizing the IDC as recommended by the IDC Subcommittee. Tapper, not a member of the subcommittee, requested Don Roberts speak on behalf of the subcommittee. Roberts briefly spoke of the history of the IDC as an independent voice and not a rubber stamp organization which has worked well and many good. things resulted. The subcommittee (Benedetto, Van Allen, Roberts, Dahl-Fleming and Staff Koropchak) met on two different occasions to draft the resolution based on the form Attorney Jamnik provided and based on the IDC members support for Option II: The IDC to operate as a separate group (similar as today) and IDC Minutes - 02/05/08 discussions at the January IDC meeting. The subcommittee's recommendation was submitted to Attorney Jamnik and O'Neill for comment. Attorney Jamnik responded it looked fine to him. O'Neill stated he made no comment because the document is an IDC document reflecting the wishes of the IDC as that was what the Council wants. Herbst had problems will the document noting that the council liaisons were non-voting members and, yet, the Council appoints the Economic Development Director as a staff member to the IDC, an independent organization. In that case, Herbst suggested each member of the IDC should send a company employee to work for the city one to two hours. Herbst further noted that the developer representing a large business requested the Economic Development Director not be present at apre-design meeting. Dahl-Fleming asked: If the document does not give Council enough control? O'Neill noted that the IDC is the most independent of all commissions and maybe autotelic. Roberts noted if the IDC is autotelic that's more like Option III. Given the amount of time the City dedicates to the IDC, does the City Administrator have any control of the positions/goals taken by the IDC or the Economic Development Director? Herbst agreed that there was no control over the person doing the IDC work. Tapper said that was an employee issue not an IDC issue. Mayer suggested the need to add verbiage that the supervisor has control over the employee and may assign other staff as needed. It was further noted that Council it not involved in selection of IDC members. Roberts explained the current process for solicitation of members by the IDC and in the future, the IDC will recommend individuals to Council for appointment. Koropchak noted IDC members would be appointed annually consistent with other commission appointments and the IDC meetings would be subject to the open meeting law. Tapper stated he was confused by the Mayor's comments since he was under the impression the IDC was doing what the Council liked. Roberts stated the goal of the subcommittee was to complete the work as previously laid out. Mayer noted he had no problem being anon-voting liaison member. Attorney Jamnik stated the resolution defines the history and linkage of the IDC and City and the document can consist of four pages or one page. Words can be changed or paragraphs added or deleted. The intent of the agreement was to formalize or legitimize the linkage between the IDC and City providing documentation for compliance with the Office of the State Auditor. Tapper suggested the IDC consider, independently, the four concerns raised. 1. Vote on general concept of resolution as presented by the subcommittee. ROBERTS MADE A MOTION FOR THE IDC TO APPROVE THE GENERAL CONCEPT OF THE RESOLUTION PRESENTED BY THE IDC SUBCOMMITTEE. VAN ALLEN SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. 2. Vote to amend the resolution to: The City Council shall appoint the Mayor and a Council Member to the IDC as voting members. Since no IDC member entertained a motion for amendment, the meeting proceeded. 3. Vote to amend Item No. 4 of the resolution: DAHL-FLEMING MADE A MOTION TO AMEND ITEM N0.4 ADDING THE EXECUTIVE DIRECTOR IS UNDER THE DIRECTION OF THE CITY ADMINISTRATOR AND THE CITY ADMINISTRATOR MAY ASSIGN OTHER SUPPORT STAFF TO THE IDC AS NEEDED. JOHNSON SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. 4. Final vote. ROBERTS MADE A MOTION TO APPROVE THE RESOLUTION RECOGNIZING 2 IDC Minutes - 02/05/08 THE INDUSTRIAL DEVELOPMENT COMMITTEE WITH THE APPROVED AMENDMENT TO ITEM N0.4 AND TO REQUEST THE CITY COUNCIL AT THEIR FEBRUARY 11, 2008 MEETING CONSIDER ADOPTION OF THE RESOLUTION RECOGNIZING THE INDUSTRIAL DEVELOPMENT COMMITTEE. GUTZWILLER SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. Mayer commended the IDC for development of the resolution which gives recognition to the IDC and their commercial and industrial viewpoints. 4. New Business: A. A status report on the electrical substation at Lake Pulaski near Buffalo and plans for a new substation in Monticello. Scott Johnson, Xcel Energy, informed the group that the number of local outages has improved since resolving the bird and animal issues. Within two to five years, a new sub-station in the southwest corridor of the City of Monticello is planned, ideally, somewhere in the vicinity of the theater and the transmission lines. The purpose of the new substation is to accommodate growth and very little for relief of the Lake Pulaski substation. Koropchak noted the importance of staff to identify the substation within the comp plan land use and the need to ensure the electrical demand is adequate for existing businesses and potential upcoming fiber optics users. Johnson informed the IDC that Xcel Energy has filed papers for the planned upgrade to the Monticello Nuclear Plant. B. Motion to accept the resi~ation from Mar~ger. VAN ALLEN MADE A MOTION TO ACCEPT THE RESIGNATION OF MARY BARGER. OLSON SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. C. Update on recruitment of candidates for IDC membership and motion to confirm. At the direction of the IDC, the Executive Director recruited three candidates to fill vacant positions on the IDC. Replacing Barger under the professional category of manufacturing is Richard (Rich) Harris, CFO/Co-owner, Midwest Precision Machining, 108 Chelsea Road. His father, Bill Harris (previous Remmele Engineering employee), purchased the company from Andy Anderson several years ago. Rich is a graduate of Monticello High School and practiced law in Chicago prior to moving back to Monticello and becoming co-owner in the business. Replacing Feaski under the professional category of service contractor is Wayne Elam, Executive Vice President, Allied Properties & Management/Terra General Contractors, Rogers. Previously employed by Nelson Builders, Wayne was instrumental in spearheading a number of commercial projects in Monticello and is a board member of the Wright County Economic Development Partnership. Lastly, filling the health care profession is Marshall Smith, Chief Executive Officer, Monticello Big Lake Community Hospital District. Gutzwiller noted Mr. Elam has a high value for Monticello and is committed to Monticello. Koropchak noted she visited with each of the candidates and provided them a copy of the Monticello IDC Organizational and Membership Guidelines noting the attendance requirement and the Mission Statement. All three individuals later informed Koropchak they were interested in becoming an IDC member with Mr. Smith requesting a starting date of Apri12008. IDC members agreed they were good 3 IDC Minutes - 02/05/08 candidates. DAHL-FLEMING MADE A MOTION TO CONFIRM RICH HARRIS, WAYNE SLAM, AND MARSHALL SMITH (effective Apri12008) AS IDC MEMBERS AND RECOMMENDED CITY COUNCIL CONSIDER APPOINTMENT ON FEBRUARY 11, 2008. JOHNSON SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. 5. Reports: A. Mayor -Herbst reported a purchase price has been agreed upon between the seller and buyer and the County/City will lobby Legislators for about $8 million. The Comp Plan Open House was attended by approximately 80 individuals. Plans are for the Planning Commission to call for a public hearing date at their March meeting. Tapper said he read the Comp Plan and agreed with the general concept but questioned whether the 1997 Downtown Plan was a realistic plan today. Schumann noted the Downtown Plan will be further addressed upon completion of the Transportation Plan. B. Fiber Optic and Marketing; Committees. Mayer reported that eight companies responded to the request for proposal for engineering design and construction management. The subcommittee narrowed the field down to three companies for interviews. Plans are for the City Council to consider the subcommittee's recommendation on February 11. Dahl-Fleming noted the I-94 billboard will be up in mid-February, the Wright County Ad underlines city-owned fiber optics, and Baltos informed the subcommittee of the potential use of the city video and access. C. Economic Development. Written report accepted. D. Chamber. Sandy reported the Monticello Chamber is listed among the top 25 Chambers in the metro area by membership numbers. The Chamber has 275 members. The Chamber's web site lists commercial and industrial properties for lease/sale and land sites. 6. Review the draft copy of the February 6, 2008 Planning Commission Agenda for industrial related items. Discuss and vote on an IDC position or action if necessary. No industrial related items. 7. Other Business. A. Next IDC meeting -Tuesday, March 4, 2008 (Annual meeting). B. Other. None. 8. Adjournment. VAN ALLEN MADE A MOTION TO ADJOURN THE IDC. OLSON SECONDED THE MOTION AND WITH NO FURTHER BUSINESS, THE IDC MEETING ADJOURNED AT 8:55 A.M. Ollie Koropchak, Recorder • 4 CITY OF MONTICELLO WRIGHT COUNTY, MIl~iNESOTA RESOLUTION NO. Zoos-16 RESOLUTION RECOG1~tIZINGTHE INDUSTRIAL DEVELOPMENT COMNHTTEE WHEREAS, the City Council is authorized to create advisory boards for the City as deemed necessary for the proper management and operation of the City by Minnesota Statutes Section 412.111, and; WHEREAS, in 19$2 an Industrial Development Committee was formed to operate as an independent organization serving as an advocate to influence and assist industrial development in and for the City of Monticello, and; WHEREAS, the mission of the IDC has been and remains to increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello, and; WHEREAS, the City Council and the Industrial Development Committee have determined it mutually beneficial to more formally recognize the IDC's importance and role in promoting and maintaining industrial development and job creation within the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello: 1. The existence and continuation of the IDC is hereby recognized by the City Council. 2. The IDC as an independent organization shall make recommendations, advise, and assist the City Council, the Economic Development Authority, and other City boards and commissions on mattersrelating_to industrial..development... and job creation and retention. 3. The IDC shall select and confirm all committee members by a majority of vote of its membership for recommendation to the City Council for Council appointment. C, J 4. The City Council shall appoint the Mayor and a Council Member to the IDC as non-voting members and shall appoint the Economic Development Director as the Executive Director of the IDC as anon-voting member. The Executive Director is under the direction of the City Administrator and the City Administrator may assign other support staff to the IDC as needed. 5. The IDC shall hold regular meetings the first Tuesday of each month at 7:00 a.m. in the Monticello Community Center. Special meetings maybe called by the Chairperson and Executive Director. 6. The IDC committee size, make-up of the committee, officers, length of membership term, and attendance shall be governed in accordance with the Monticello Industrial Committee Organizational and Membership Guidelines. ADOPTED this I t~^ day of February, 2008, by the City Council of the City of Monticello. ATTEST: ~s Dawn Grossinger, Deputy Ci Clerk Clint Herbst, ayor • Council Minutes: 2/11/08 and $11,662.00 respectively excluding sales tax; and to authorize the accessories listed in the cost detail at a total cost of $49,209.75 including all sales tax. Consideration of adopting resolution recognizing the Industrial Development Committee. Recommendation: Approve the proposed agreement and associated resolution recognizing the role of the Industrial Development Committee. Consideration to approve appointment of members to the Industrial Development Committee. Recommendation: Move to appoint members to the Industrial Development Committee as recommended by the IDC as follows: MEMBERS PROFESSION TERM Bill Tapper Industrial, Manufacturer December 2008 Jim Johnson Education December 2008 Patrick Thompson Service, Utility December 2008 Barb Schwientek Member-At-Large December 2008 Don Tomann Industrial, Manufacturer December 2008 Rich Harris Industrial, Manufacturer December 2009 Dick Van Allen Industrial, Manufacturer December 2009 Dan Olson Service, Insurance December 2009 Marshall Smith Health Care (Eff 4/2008) December 2009 Zona Gutzwiller Service, Lender December 2010 Wayne Elam Service, Contractor December 2010 Don Roberts Industrial, Manufacturer December 2010 Lynne Dahl-Fleming Service, Print/Marketing December 2010 Mike Benedetto Member-At-Large December 2010 Sandy Suchy Chamber of Commerce Standing Member BRIAN STUMPF MOVED THE APPROVAL OF THE CONSENT AGEND `rVITH THE REMOVAL OF ITEMS #SH, #SI AND #SJ. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. #SI Letter supporting Wright County's efforts to obtain $1,000,000 in LCCMR funding for the YMCA property. Clint Herbst explained that the funds generated from the lottery go to various environmental uses and the City/County has been approved for $1,000,000 for the possible purchase of the YMCA property. Tom Perrault stated he pulled this item because he is in opposition to the acquisition of the land. BRIAN STUMPF MOVED TO APPROVE THE SUBMITTAL OF A LETTER TO THE DNR SUPPORTING A GRANT APPLICATION SUBMITTED BY THE WRIGHT COUNTY PARKS DEPARTMENT TO THE DEPARTMENT OF NATURAL RESOURCES LOCAL GRANTS PROGRAM FOR THE PROPOSED ACQUISITION OF THE BERTRAM CHAIN OF LAKES REGIONAL PARK. WAYNE MAYER SECONDED THE MOTION. Wa a Ma er stated he understood that Tom Perrault was not supporting the proposal to acquire Yn Y the YMCA property but by voting no Tom Perrault was in opposition to someone else other than o 0 0 ~' . .~ o ~ c ~ ~ ~ ~ o ~ ~ ~ '. ~ _ ~ O O ~ .~ j ~ U .fl ~ O ~ O ~ b ~ ~ ~ ~ ~ ~ ~ V U ~ U ~ ~ O O C ~, ~ ~ y ~ O o ~ ~ ~ ~ ~ ~ ~, ~ .r o ~ ~ ~ N O M E .--~ O M O~ ,--~ ~ ~--' 0 0~ O ~ .-r V1 N O ~ D1 •--~ M O v> O ~ O ~ ~ ~ pip OM o0 O N '--~ v1 '-' N O O ~ ~ O ~n M ~n ~-+ ~n N N ~ [~ ~n oo ~ N ~'•' i i i i i v i i i i i i i i i ~ N ~ W '-. .--i '-r V1 .-~ In ~ l/'1 .--i e--i 00 .--~ ~ M i!1 '~ Z O [~ [~ ~ N D1 D1 D1 [~ N N ~ ~ ~ ~ O N N N N N N N N N ~' N N N N N N fV x N M M M M M M M M ~~~~~ ~ ~~ ~ Oti ~O l~ [~ l~ [~ C~ l~ l~ l~ ~O ~ l~ l~ ~ ~ a ~ ~ ~ ~ ~ ~ ~ ~, ~. •.~ ~ ~ ~~ ~+. 4-. 4.. ~+. ~ r.., w ~ a4 N a~ ~ ~ 0.i 'C 'd ~ O ^C 'b "b ~ ~ N y '~C+ ~ ~~+ ~ cd O bq ... O _ .~ ~ ~ a1tia..wCa c~~1~1~ N~~1a~ v~ U3 ~ W al ~ W o ~. ~ o ~ ~ ~~ ~ o a~ O N N ~ ~ ~ U ~ Q C7 ~ ~ .o ~ ' O Lz, '~ > ~ Q Q Q ~ z v ~w IDC Agenda - 03/~U4/2008 5. New Business: A. Review 2007 IDC Attendance Record. Exhibit SA. is a recap of the 2007 attendance of IDC members and a reminder of the membership attendance requirement within the Organizational and Membership Guidelines. • 2007 IDC Monthly Attendance Membership Attendance: In order to make a positive contribution to the committee, each member is expected to attend at least 75% of the meetings in any given year. A year is defined as b eginnin g on t he 1St of January and ending the 31th of December. No No Jan Feb Mar Apr May Jun Jul Aus Sep Oct Nov Dec Mtn Mtn Feaski P A A P P P P Resigned Van Allen A P A P P A P `~' P P Kleinwachter P A Resigned Gutzwiller P P P P A P A P P P Tapper A P P P P P P P A P Roberts A P A P A P A A P P enedetto P P P P P P A P P P Barger A P P P P P A A P A Schwientek A A A P A A P A P P Olson A P A P P A P P P P Huxford A A A A A Resigned Thompson P P P P Dahl-Fleming P P P P P P A P A P Johnson P A P A A A P A A P Tomann P P P A P A A P P P Chamber A P A P A P P P P `~ =PRESENT ~= ABSENT IDC Agenda - 03/ID4/2008 5. New Business• B. Review and vote to amend or re-affirm the IDC Organizational and Membership Guidelines. Annually the members of the IDC review their Organizational and Membership Guidelines for possible amendments. During the drafting of the City Council Resolution Recognizing the Industrial Development Committee, the subcommittee noted and suggested the need to amend the Guidelines for consistency between the resolution and guidelines. The following items were suggested for review: Meeting Time and Place: It was suggested to change the meeting place; to read Monticello Community Center replacing the Monticello City Hall and too delete Bridge Room. 2. City Staff Members: Non-Voting. Delete Administrator of the City of Monticello and Community Development Coordinator of the City of Monticello. Amend to read: The City Council shall appoint the Economic Development Director as the Executive Director of the IDC as anon-voting member. Addition: The City Administrator may assign other support staff to the IDC as needed. 3. Standing Committee Members, It was suggested that the Chamber representative as appointed by the Board of Directors of the Chamber of Commerce & Industry be a non-voting member instead of a voting member. This for consistency among all Standing Committee Members who serve as liaisons. This is also consistent in that the Economic Development Director servesas a liaison (non-voting member) to the Board of Directors of the Chamber. Please discuss suggestions prior to consideration of action. ACTION ITEMS FOR CONSIDERATION TO AMEND THE IDC ORGANIZATIONAL AND MEMBERSHIP GUIDELINES. 1. Vote to amend the Meeting Time and Place as suggested. 2. Vote to amend the City Staff Members as suggested. • IDC Agenda - 03/04/2008 3. Vote to amend the Standing Committee Members as suggested. 4. Other consideration. SUPPORTING DATA: Copy of the Monticello IDC Organizational and Membership Guidelines. 2 • • • MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE ORGANIZATIONAL AND MEMBERSHIP GUIDELINES I. Meeting Time and Place: Re lar meetin s e held the first Tuesday of each month at 7:00 a.m. in the Monticello ity Hall, ridge Room: Special meetings may b~ecalled by the Chairperson and Execu I Irec or. _ C-~-r~~ II. Ob'ecl five: As written and adopted by the Annual Industrial Development Committee Action Statement. III. Committee Size: While there is no set or definite size established, it is generally understood that the committee will not exceed 16-18 members. IV. Make-up the Committee: Committee members must either work or reside in the community of greater Monticello. Individuals who are involved in an occupation or profession that provides services to the community of Monticello but is not headquartered within the community may also serve as members of the committee. Standing Committee Members: The City Council shall appoint the Mayor and a Council Member to the IDC as non- voting members. The Board of Directors of the Chamber of Commerce & Industry shall appoint a voting member to the IDC. City Staff Members: Non-voting. Economic Development Director ~rcei~cr: ' o o. y S ~ Q Q ~ Y' `~ S'fi ~. F ~ ~} 5 ~ S 5 ~ a~(w a c~ ~ ~ 'i're. C ~ 1 ~ (, ~~tn'L . V. Officers: The Chairperson, the Vice Chairperson, and the Secretary shall be elected annually at the January meeting. Length of office term shall not exceed three consecutive years. Minutes of each meeting are the responsibility of the Secretary. Committee correspondence are the responsibility of the Economic Development Director. VI. Length of Membership Term: Members shall serve for three year terms on a three year rotating basis so that approximately one-third of the membership expires each year. Individuals wishing to continue serving on the committee may so indicate prior to the expiration of their term. Any member wishing to relinquish his/her position on the Industrial Development Committee may do so by submitting a letter of resignation. 2007IDCORG&GUIDELINES IDC ORGANIZATIONAL/MEMBERSHIP GUIDELINES. PAGE 2 VII. Filling a Vacant Position: A list of potential committee members shall be kept by the Executive Director. The Industrial Development Committee must confirm all new members by a majority vote. VIII. Membership Attendance: In order to make a positive contribution to the committee, each member is expected to attend at least 75% of the meetings in any given year. A year is defined as beginning on the 1st of January and ending the 31 th of December. 2007IDCORG&GUIDELINES IDC Agenda - 03/04/08 5. New Business: C. Vote to elect 2008 IDC officers• Chair, Vice Chair and Secretary. In accordance with the Guidelines, the Chairperson, Vice Chairperson, and Secretary shall be elected annually at the January meeting. Length of office term shall not exceed three consecutive years. Minutes of each meeting are the responsibility of the Secretary. Committee correspondence are the responsibility of the Economic Development Director. Current officers: Chair -Mike Benedetto. Length of office term began March 2007. Vice Chair -Bill Tapper. Length of office term began June 2007. Secretary -Ollie Koropchak. Length of office term begau~ years ago. ACTION ITEMS FOR CONSIDERATION. 1. Vote to elect 2008 IDC officers: Chair, Vice Chair, and Secretary. SUPPORTING DATA: None. • • IDC Agenda - 03,/04/08 5. New Business: D. Review and vote to amend the IDC Action Statement. The IDC members are asked to review the 2007 Action Statement for possible amendments. Again, based on the subcommittee's suggestion for consistency between the city resolution and the IDC Organizational and Membership Guidelines, the recommendation is fir the following changes: 1. Purpose: A. Delete the word lobbying. B. Delete the word structured and replace with servin as an advocate. 2. Goals and Direction: A. Under Item No. 2 replace HRA with EDA. B. Items 1 through 4 were established as general goals by the IDC. The next item addresses the annual goals and tasks of the IDC and attempts to compare the 2006 goals and tasks and the proposed Comp Plan Update for preparation ofd 2008 IDC goals and tasks ACTION ITEMS FOR CONSIDERATION TO AMEND THE IDC ACTION STATEMENT. 1. Vote to amend Purpose as suggested. 2. Vote to amend Goals and Direction as suggested. 3. Vote to amend addition items. SUPPORTING DATA: Copy of the IDC Action Statement. s INDUSTRIAL DEVELOPMENT COMMITTEE IN AND FOR THE CITY OF MONTICELLO 2007 ACTION STATEMENT Mission Statement To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. Purpose To operate as an independent ~ organization ~d to influence and assist industrial development in and for the City of Monticello, Minnesota. In the broadest context focus on overall industrial development and developers. Goals and Direction 1. To provide a continuous stream of available industrial land with infrastructure potential. 2. To review and as ss ~e implementation of the industrial marketing plan developed in conjunction with the for the City of Monticello. 3. To rate the effectiveness of the use of the industrial marketing plan. 4. To assign time and effort when and where it is deemed necessary to accomplish industrial development. • ~~,~:1 O ~ ~ ``' ~,,.~~~ 'IDC Agenda - 03/04/08 5. New Business: E. Review existing IDC Goals and Tasks and proposed Comp Plan, Economic Development Strategies. Discuss development and process for est:~blishment of IDC Objectives, Strategies, and Tasks (Work Plan). First, the IDC members are asked to review their existing IDC Goals and Tasks which are attached and also attached is a list of its subcommittee members. Secondly acid for your information, on March 4, the Planning Commission is expected to call for a public hearing date of April 18, 2008, for recommendation to adopt the Comp Plan. Utilizing the Economic Development Chapter of the proposed Comp Plan, I summarized the Land Use -Places to Work into the two objectives: Attracting Jobs and Expanding the Tax Base and listed the benefits of each. The last part of the summary is the Development Strategies identified for Places to Work You will note the existing four IDC Goals and Tasks are similar or consistent with the proposed Strategies only worded differently. Based on the Development Strategies for Places to Work, the IDC needs to discuss development and a process for establishment of an IDC Work Plan. One of the things brought up by the reconstituted EDA was the concern to clarify the roles of the IDC and EDA in order to prevent overlapping. The Economic Development Chapter also identifies E',nhancing Downtown and redevelopment which is clearly a role of the EDA and is not addressed here. In the past, the IDC and HRA which provided the funding tools, worked together on the marketing goal (to provide support for recruitment efforts of additional industrial businesses to locate in Monticello) and the industrial land goal (to provide a continuous stream of available industrial land with infrastructure potential). Of the eight strategies, Strategies I through IV support the objective: Expanding the Tax Base which perhaps is more suited to be the role of the EDA. While Strategies V tr~rough VIII supports the objective: Attracting Jobs which historically have been initiated a.nd the role of the IDC. The purpose of this exercise is to clarify roles although interrelated. For purpose of discussion, here is suggestion for a process for the IDC and EDA. 1. Clarify role of IDC and EDA by objective and strategies. IDC and EDA agree. 2. Each commission then develop a Work Plan which supports each objective and strategy by identifying tasks, prioritizing the tasks, establishing a time frame (annual, five-year, 10-year or short and long term), assignment (whom to carry out), and budget. Ask members to volunteer on a subcommittee of their expertise or interest for development and accountability of the work plan. • IDC Agenda - 03/04/08 It is not the intent to fully discuss or complete this exercise at this meeting; however, the IDC may wish to identify their preferred objective and development strategies as a recommendation to the EDA to consider. Some of the Development Strategies are currently being carried out through tasks of the Marketing, Fiber Optics, and Higher Education Subcommittees. SUPPORTING DATA. Existing IDC Goals and Tasks and subcommittee members. Summary of the Economic Development Chapter -Land Use -Places to Work. 2 • • IDC MISSION STATEMENT To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. 2006 IDC GOALS AND TASKS GOALS: Provide support for recruitment efforts of additional industrial businesses to locate in Monticello (recruitment of industry). TASK: 1. Request Marketing Committee provide an annual report to evaluate the effectiveness of the marketing efforts for the Monticello Business Center. 2. Monitor need for additional purchase of land currently under Contract for Deed in the Monticello Business Center and the need to authorize feasibility study fc-r construction of Phase I~infrastructure. 3. Continue participation in the industrial business prospect tours. 4. Recognize new industrial businesses via an open house when appropriate. 2. Continue business retention and expansion (BRE) programs for the industrial business sector (retention). TASK: 1. Encourage and provide process for mayor and council members to acknowledge industrial businesses. 2. Develop "yes/no or check box" survey to communicate between local industries and city/council regarding specific operational issues such as transportation traffic, fiber optics, skilled work force, utility (electrical/telephone) reliability, etc. 3. BRE visit by IDC member(s) and Economic Development Director to individual manufacturers. 3. Coordinate with the Chamber of Commerce the annual Industrial Luncheon, recognize an industrial business, and develop criteria for recognition. 4. Encourage local newspaper to feature an industrial section or individual business articles. 5. Schedule tours of local manufacturers (outside normal IDC meetings.) • 3. Provide a continuous stream of available industrial land with infrastructure potential (land). TASK: 1. Research sites for future industrial development (through comprehensive plan/orderly annexation.) ~ 1. Develop funding source(s) for future land purchase and encourage the Land Council to establish annual matching fund account. 2. Discuss trends of future industrial parks. 4. Research transportation and traffic issues (transportation). FOCUS: 1. I-94 to six lanes. 1. I-94/Orchard Road Interchange. 2. Intra-city traffic circulation including round-abouts. 3. Trunk Highway 25 upgrade to four-lanes between Monticello and Buffalo. 4. Light rail and/or expansion of commuter bus system from Rogers to Monticello. TASK: 1. Invite WSB Traffic Engineer or someone other for purpose to gather information on current and proposed transportation projects. 1. Form partnerships with Wright County, Mayor/council to lobby for joint transportation goals. 2. Develop lobbying network amongst IDC members, local industries, and legislators. 3. Research lobbying effort with local chamber(s). 2 • ~ • _ ~ P ^ ~ O ~ ~ V1 ~~ ~ b d ~ N ~ y ~ O ~ ~ ~ Q ; ~ [ i ~ p N ~ N O a~ bq ~ O R N 'C }O" ~ t~. O ~ ^'' 'd N ~ ~ ~ ~ O O C!~ ~ ~ '--' ~ ,o .-i C ~ ~ w ~ O ~ ~ ~ a aH d O a ~n .. x .~ w p z 0 a ~ p ~ ~ ,-. N o~ ~ r. "' ~ ~ ~ ~ O p o OM b ~ i N m ~ O l~ '_"' 0~1 w ~ ~ N l~ i~i 01 ~ ~~-+i N F'' ~ N ~ N ~+ N ~ " N N O ~, N M .^ N ~ w ~ + M ~ ` ° " A M ~ ~ M A` ° ~+ M H` ° ~ N ~ ~," ti ~ ~ ~ M ~ ~ ~ ~ O U ~ ~ ~ ~ w • o Z ~ ~ N w ~ ¢ N ~--~ ~ ~ ~. N ~ ~ U a ~ °° ~ ~' b4 ~ ` ~' N ~ d- A a qo`r', ~ rn 0.i ~ o x N ~ ~ ~ N ~ N [~ ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~° ~ ~ 'C ~ ~ ~ ' ~ ~ G1 ' 3 U ~ • ~ O . ~ ~ rn . 'C 'd ~ ~ O N '~ O N ~ ~ ~ O :~ ~ ,C O O ~ O O ~ O ,~ ~, ~ ~' ~ O [...~ ~ •U O b ~ '~ s-' ' ~ O ~ ~ O O w ~~ ~ ~ ~ ~ U b --~ ~ C7 4 U ~ }}}...~~~ a +~ r r.+ O O O ~ ~ Q! O " ' '''' ~ U N v~ . ~ Q + r' ~., :~ vi ~ ~ ~ •~ vii ~~ Vl ~ ~~ '~ a ~ z O ~. ~ ~ ~ ~ ~ ~ ~ ~ H ~ ~ m . 2008 MONTICELLO COMPREHENSIVE PLAN is a tool for guiding the growth, redevelopment and improvement of the City into 2030. i ECONOMIC. DEVELOPMENT CHAPTER LAND USE -PLACES TO WORK. OBJECTIVE OF PLACES TO WORK: I. Attracting Jobs. II. Expanding the Tax Base. ATTRACTING JOBS. I. Benefits of Attractin Jobs: A. Jobs attract residents to the community. Jobs will play a critical role in creating the type of "move up" housing sought by the City. B. Jobs provide the income needed to support local business and government services. C. Retention of businesses promote community stability by keeping jobs and growing jobs and residents in Monticello. II. Types of Jobs: A. Jobs created by attracting new business development. 1. Bioscience, technology, research and development, corporate headquarters, business office, wholesale showrooms, and related uses. 2. Other general industrial development in the areas of manufacturing, processing, warehousing, distribution, and related businesses. 3. Non-industrial businesses that provide necessary support to the underlying development objectives of this land use. Examples of supporting land uses include lodging, office supplies and repair services. B. Jobs created by the retention and growth of existing business development. III. Wage Levels: A. Emphasis on jobs at higher wage levels that allow more people to live and work in Monticello. B. Promote wage levels that provide incomes needed to purchase decent housing, support local businesses and support local government services. EXPANDING THE TAX BASE. I. Benefits of Expanding the Tax Base: A. Property taxes are the largest sourc f city revenue. B. While Xcel Energy creates almost 40 of the city's tax base which is a unique asset, it is essential that the tax base become more diversified. C. Promotion of a business campus setting that provides a high level of amenities, including architectural controls, landscaping, preservation of natural features, storage enclosed within buildings, and other features. DEVELOPMENT STRATEGIES: I. Use Comprehensive Plan to provide adequate locations for future job-producing development. (Preserve sufficient land for Places to Work over the next twenty-five years.) II. Adhere to the Comprehensive Plan to encourage stable business setting and promote investment and expansion of facilities. ~~ c~, III. Coordinate utility planning and manage other development to ensure that expansion areas are capable of supporting new development in a timely manner. IV. Evaluate the need and feasibility of additional city-owned business parks as a means attracting the desired businesses. V. Establish a plan to evaluate the feasibility of implementing the recommendation of the SCSU study and if feasible to take necessary action to attract bioscience businesses to Monticello. VI. Continue to work with existing businesses to maintain an excellent business environment, retain jobs, and facilitate expansions. VII. Work with the Monticello-Big Lake Hospital to ensure the retention and to promote the expansion of health care services in Monticello. VIII. Use the Comprehensive Plan to maintain and enhance the quality of life in Monticello as a tool for attracting businesses and jobs. • IDC Agenda - 03/04/08 nomic Develo ment Re ort. 6C. Eco p p a) The EDA $6,180,000 Public Project Revenue Refunding Bonds, Series 2008A, closed February 20, 2008. b) Higher Education Subcommittee -With the addition of representatives from Cargill Kitchen Solutions, Xcel Energy (Monticello Nuclear Plant), Monticello-Big Lake Hospil:al District, and UMC; the Monticello businesses were energized and appeared interested in the :possibility of a Higher Education Center in Monticello. Here's the potential: Develop a partnership of the higher education team (SCSU, Anoka-Ramsey Community College, and others) and local businesses. Develop a curriculum starting at a small scale (to ensure success). Create an awareness of the Higher Education Center through the hiring of a part-time facilitator located in Monticello. Funding ideas were discussed. Expand and become regional center~. (This is in the development stage so please retain confidentiality). This is a great economic development opportunity for the community including businesses, residents, and students (and supports the Comp Plan). I have met with the Chamber Director and Assistant who will join other local representatives at the next meeting March 7, 1:00 p.m. There will be a comparison of educational curriculum needs as identified and prioritized by the four individual. local businesses to establish commonalities and perhaps trends. I've requested Anoka-Ramsey 'to provide more information as to space needs, etc. and estimated wages for part-time facilitator. b) Two local manufacturing businesses plan expansions in 2008. I have visited with both of them about our revolving loan fund. With the mandatory job creation provision of the EDA program and given businesses expand their facilities to accommodate additional large machinery and equipment for automatization purposes and not to create jobs as a means to remain globally competitive, our EDA program becomes less attractive for BRE. This is actuallly guided by the Business Subsidy Act; however, the EDA will be taking a look at this. The other company is still working on the actual size and cost of the expansion prior to moving forward and will decide later if interested in the EDA program. c) Marketing Committee is scheduled to meet on March 7 at 7:30 a.m. The I-9'4 billboard is up at the same location and will remain through end of March. This was a 200'1 expenditure. d) On March 12, EDA will hold a workshop at 4:00 p.m. to review the consolidlated (HRA/EDA) Business Subsidy Criteria and the Preliminary Development Agreements. They will review administrative expenditures in order to evaluate the up-front deposit amount from developers. I've requested aprint-out of actual construction costs for infrastructure development on Phase I and Phase II of Otter Creek Crossing (EDA/city-owned park) for comparison with proposed budget. I've also requested aprint-out of construction costs associated with the I-94 Interchange Project, as the EDA has a Tax Increment Fledge Agreement with the City. The EDA has and will continue to discuss program options to potentially assist/encourage the purchase of single-family empty homes in Monticello as a results of the down-turn in the housing market. This for the purpose to maintain safety and prevent • IDC Agenda - 03/04/08 crime/blight. The EDA will convene at 6:00 p.m. for their regular televised meeting. e) It is my understanding from the Public Works Director, that the EDA-owned Cedar Street Garden Center will be demolished after demolition of the city-owned farm south of Klein Farm. Cedar Garden Center a mid to late March demolition. f) Copies for your information: Approved 2008 water and sanitary sewex rate increases and adopted ordinance amending parking lot screening requirements. g) UMC made their balloon payment on the original $200,000 GMEF Loan on February 19, 2008. The balloon payment on the $290,000 Minnesota Investment Fund loan is due April 1, 2008. h) It is planned that the IDC will host an open house and tour of the new Walker In-Store facility as soon as this can be accommodated. i) The Economic Development Director will be out-of--the-office (vacation) beginning March 13 and back March 31. j) I talked with the Chamber Director and Assistant about the possibility of a joint IDC, Chamber, EDA, and City business retention and expansion survey through either the Universtiy of Minnesota Extension Program or the Minnesota Chamber Growth Program. This could be one of the task to support the development strategies in the Comp Plan. I plan to talk to Jim Thanes, my counter part in Big Lake, to gage the merits of the program Big Lake used. If this becomes a task, it would be good to hear presentation of each program to decide if it fills our needs and which program. There is a cost associated with either program and also could be partially funded by a grant. • . ~ ~~ SaNTTARY 5E~'1~R Sewer Razes: 1 st ~ 00 cu. ft. Over 51113 cu. ft. Sewer Rates: Special Cass 513.75 ~ minirnt,~xn 52.47 $-_-1-3 per 11343 cu. fc. S 19.OZ c' •t :: of people in household Indua-trial Sewer Rates: 4-500 cu. ft. 513.75 ~:~minimsuri Over 500 cu. ft. 51.32 ~}~/1i34 rtt. it BODS: 5.240 S:?89!!b. TSS. 5.328 ~3lib Testut8 e2^~;m Actual costs + IO% Sewer Conrt~ection Permit: Sewer and ~tiater Combination Permit: Sewer Access Charge: Residential -Single Family All offers per unit equivalent S75 $~ {resideatial or corxunercial) 5127 ~9 (residential) 5127 ~-1-h9-plus tart (commercial} $4,030IUnit $4,030f[Jnit Trunl; Sanitary Sewer Residential Unit $1,223!unit Nora-Residential $3,0651per acre STOR1~i SEWER Trunk Storm Sewer Fees: (Net acre} Alternate Fording Area -Commercial Alternate Ponding Area - Industrial Alternate Ponding Area -Residential $3,24.1 $6,997 per acre $8,176 per acre $3,490 per acre WATER Hydrant Rates for Contractors: L All contractors must obtain a permit from the Water Superintendent. The permit fee is $500. This permit will define the hydrant to be used and provides a tally sheet for water usage. 2. The following rates shall apply: A. ~ minimum billing for up to SOU cu. ft. or 3,750 gallons. S23 ~ 2 ~ t ~~ O B. After the 3,750 gallons, the rate shall be $-F~=1 per 100 cu. ft. S~_ 1 or $2-.3~3 per 1,000 gallons. 52.98 3. The following deposits shall be taken for use of City equipment (no exceptions): A. Hydrant Wrench $30.00 B. 2-1!2" fill hose $100.00 C. 1-L/2" fill hose with 2-I/2" adapter ~&8A 550.00 D. 2-1/2" hydrant meter $-598:88 S1,000 E. 3/~4'" and small meter $100.00 F. Noale S50 If equipment is returned within l0 days of permit expiration in good condition, the full amount for water use and equipment Less 10% per month on portion thereof for rent shall be refunded. (mil, i:2 and r3 lS ALL TA,}CABLE [F CO~[:~IERCL~i:) Trunk Water Charge: $907iResidential Unit S?,367 per acre non-residential D.41VV:XCE(_ppR\IS: FEE SCHEDL:LE Res, ~V'ater : ld-S{30 cu.ft. 500430 cf over 400fl cf Carom Water Rate, Mtr i 1st SOLI cu. ft. Over aOO cu. ft. S 11.91 ~}-?S 5.74/100 $-1•B cf(talale if non-res.) 5.841100 ~-7,'-189 cf 511.91 c'~minimum 5.741100 ~ cf Res,, Twnhms RCaznm Imgation Water Rate ist 3013 cu ft 513.46 X14-€?minits}urn Over 5{83 cu ft 5.841100 ~-'~88 cfi Water Shut Otf, then Turned On: tiVater Gorutecrman Permit: Water Access Charge: i"line 1-:1l4" line 1-112" line 2" line 3" line 4" line 6" line 8" line Water Main Tapping -New Services (I "only) Water 4leters: 518" .meter 3!4" meter 1"meter 1 t/2" meter 2" meter + up 1" Valves Water Availability Charge (For those who have city water available but choose not to hook up) 527.77 ~~ + delinquency (taxable if non-res.) S65 ~ (residential) 565 $3-5-plus tax {conunercial} $301 + materials $1,217 + materials $1,460 + materials $1;920 + materials $2,402 + materials $3,164 + materials $3934 + materials $5,231 + materials $250 each + materials $263.00 + sales tax $307.00 + sales tax $370.00 + sales tax $550.00 + sales tax Cost + $Stl+ sales tar 539.00 + sales tar S33.06 Q, (Billed in July) • ~~ DAltti,~CEL FORSIS: FEE SCHED[:LE 3 l~C F ~ ORDINANCE N0.471 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING PARHING LOT SCREENING REQUIREMENTS THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA, ORDAINS: SECTION 1. Section 3-5 [D] 9 shall be amended with the creation of subsection (u). (u) HEADLIGHT SCREENING. In open, non-residential off-street parking areas, parking areas shall be designed to screen headlights from abutting or surrounding residential districts through the use of a half-berm design. Said design shall be required in all instances where headlights are directed at surrounding or abutting residential properties. A half-berm is required in addition to any buffer yard or landscaping requirements, with a design as illustrated below: -~ • ~~.~ In the event that drainage or other conditions do not permit a berm of this size, a solid, maintenance free fence may be permitted for all or a portion of the retaining wall to the extent necessary to permit property drainage. Examples may include atwo-foot retaining wall and berm, with a four foot tall fence section. This alternative maybe allowed by Conditional Use Permit. Any fence proposed in lieu of the required design must be 100 percent opaque and in character with the surrounding area. SECTION 2. This ordinance shall be come effective and in full force upon its publication. Adopted by the Monticello City Council this 28th day of January, 2008. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator ~~ AGENDA MONTICELLO PLANNING COMMISSION Tuesday, March 4th, 2008 6:00 PM Commissioners: Rod Dragsten, Charlotte Gabler, Lloyd Hilgart, William Spartz, and Barry Voight Council Liaison: Susie Wojchouski Staff: Angela Schumann, Gary Anderson, Kimberly Holien - NAC 1. Call to order. 2. Consideration to approve the minutes of February 6th, 2008. 3. Consideration of adding items to the agenda. 4. Citizen comments. Public Hearing - Consideration of a request for Conditional Use Permit for Concept Stage Planned Unit Development for a retail commercial development in the Central Community District. Applicant: Lags Tires, Inc. 6. Public Hearing - Consideration of a request for Conditional Use Permit for Development Stage Planned Unit Development, Conditional Use Permit for Drive-Through Facility and Conditional Use Permit for Shared Access for a fast food restaurant in a B-4 (Regional Business) District. Applicant: McDonald's Corporation Public Hearing -Consideration of a request for Amendment to the Monticello Zoning Ordinance, Chapter 3-9 regulating address number signs. Applicant: City of Monticello Public Hearing -Consideration of a request for Amendment to the Monticello Zoning Ordinance for the regulation of Grading, Erosion & Sediment Control. Applicant: City of Monticello Continued Public Hearing -Consideration of a request for Amendment to the Monticello Zoning Ordinance, Chapter 3-5, Off-Street Parking Requirements, as related to the regulation of the size and weight of vehicles parked in residential districts. Applicant: City of Monticello 10. Consideration to review for recommendation proceeding with a Request for Proposal for the completion of a comprehensive update to the Monticello Zoning Ordinance. 11. Consideration to call for a public hearing for the recommendation of adoption of the Monticello Comprehensive Plan. 12. NRI Reps 13. Adjourn.