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IDC Agenda 02-05-2008AGENDA MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Tuesday, February 5, 2008 - 7:00 a.m. Bridge Room, 505 Walnut Street, Monticello, MN MEMBERS: Chair Mike Benedetto, Vice Chair Bill Tapper, Dick Van Allen, Don Roberts, Dan Olson, Barb Schwientek, Lynne Dahl-Fleming, Don Tomann, Jim Johnson, Zona Gutzwiller, Patrick Thompson, and Sandy Suchy. COUNCIL LIAISONS: Mayor Clint Herbst and Council Member Wayne Mayer. STAFF: Ollie Koropchak,. GUEST: Scott Johnson, Manager, Community & Local Gov't Relations, Xcel Energy. IDC MISSION STATEMENT: To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable ;and desirable industrial environment in the City of Monticello. 7:00 a.m. 1. Call to Order. (Please read the minutes and information prior to the meeting.) 7:05 2. Vote to approve the January 8, 2008 IDC minutes. 7:07 3. Old Business: A. Review the IDC subcommittee recommendation and approve a motion requesting the City Council at their February 11, 2008 meeting consider adoption of the resolution recognizing the Industrial Development Committee. 7:30 4. New Business: A. A status report on the electrical substation at Lake Pulaski near Buffalo and plans for a new substation in Monticello. Scott Johnson, Xcel Energy. B. Motion to accept the resignation from Mary Barger. C. Update on recruitment of candidates for IDC membership and motion to confum. 8:00 5. Reports: A. Mayor -YMCA, Comp Plan Open House. B. Fiber Optic and Marketing Committee. C. Economic Development. D. Chamber. 8.20 6. Review the draft copy of the February 5, 2008 Planning Commission Agenda for industrial related items. Discuss and vote on an IDC position or action if necessary. 8:25 7. Other Business. A. Next IDC meeting -Tuesday, March 4, 2008 (Annual meeting). B. Other. 8:30 8. Adjournment. MINUTES MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Tuesday, January 8, 2008 - 7:00 a.m. Bridge Room, 505 Walnut Street, Monticello, MN MEMBERS PRESENT: Chair Mike Benedetto, Vice Chair Bill Tapper, Dick Van Allen, Don Roberts, Dan Olson, Barb Schwientek, Lynne Dahl-Fleming, and Zona Gutzwiller. MEMBERS ABSENT: Jim Johnson, Don Tomann, Patrick Thompson, and Sandy Suchy. COUNCIL LIAISON PRESENT: Council Member Wayne Mayer. STAFF PRESENT: Ollie Koropchak, Jeff O'Neill, and Angela Schumann. LEGAL FIRM REPRESENTATIONJoeI Jamnik, Campbell-Knutson Law Firm. IDC MISSION STATEMENT: To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello. 1. Call to Order. (Please read the minutes and information prior to the meeting.) IDC Chair Mike Benedetto called the IDC meeting to order at 7:07 a.m. declaring a quorum and welcomed Attorney Joel Jamnik. 2. Vote to approve the December 4.2007 IDC minutes. BILL TAPPER MADE A MOTION TO APPROVE THE DECEMBER 4, 2007 IDC MINUTES. DON ROBERTS SECONDED THE MOTION AND WITH NO CORRECTIONS OR ADDITIONS, THE MINUTES WERE APPROVED AS WRITTEN. 3. Old Business: A. Review the summary and strengths/weaknesses for the ~umose to discuss and vote on the proposed three organizational structure options for the Monticello IDC. B. DOES THE CITY SEE A NEED FOR AN INDEPENDENT INDUSTRIAL DEVELOPMENT COMMITTEE (IDC)? THE IDC DESIRES THE CONTINUED INVOLVEMENT OF THE CITY COUNCIL AND THE ECONOMIC DEVELOPMENT DIRECTOR 1 IDC Minutes - 01/08/08 City Administrator Jeff O'Neill stated the Council wants the involvement of the IDC and the three options outlined allows for the IDC to select or determine which option -what does the IDC want? O'Neill presented Option I (see attachment) noting with the reconstituted EDA consisting of seven members including two council members, the IDC would serve under the EDA. This option would strengthen both the EDA and IDC with some loss of confidentiality due to the open meeting law. O'Neill presented Option II (see attachment) noting the IDC would operate as a separate group except there would be an agreement between the City and IDC. The agreement would give some sense of formalization between the City and IDC while providing the City with documentation for the purpose of a legal compliance check (State Auditor). The documentation would include: how the IDC relates to economic development and its public purpose. According to O'Neill, this option appears to be the best of both worlds. Option III (see attachment) retains the current IDC structure which is to operate independently as a public action group. Strengths and weaknesses of each option were identified. Chair Benedetto opened up discussion among the IDC members relative to the three options. Van Allen asked: Who defines the agreement and the charge and mission of the IDC under Option II? How much support does the IDC get? The IDC gets the negotiation power and staff expects to attend and support the IDC. Schwientek suggested athree-year perpetuating, one-page agreement to be reviewed periodically at the IDC annual meeting. Olson asked if the current IDC mission statement fits? Will the agreement work with the Council and EDA? Perhaps the word: "advisory" should be added to the charge of the IDC. In response to the question, if the Comp Plan would be referenced in the agreement; Attorney Jamnik stated it could show a link between the organization and its recognition of the Comp Plan. Benedetto noted the charge of the IDC as an "advisory board." The committee continued to look at the legal points for negotiation. Appointment of committee members by the Council formalizes or legitimizes governing of the board in such cases of misbehavior which is rare stated Attorney Jamnik. Indemnification of IDC members under Option II is consistent with the appointment by Council of other commission members. Members of the IDC should not be restricted to residency of the City and it was suggested the IDC nominate its members. Open meeting law: Regular meetings are open to the public. With the greater number of IDC members, the likelihood of a quorum and anon-noticed meeting is highly unlikely. Special meetings must be noticed three working days prior to the meeting date. IDC records become public or open documents. Posting of IDC minutes and membership on the city web site are negotiable items. If the IDC is not interested in compliance of the open meeting law then Option III is more likely noted Jamnik. • 2 IDC Minutes - 01/08/08 DON ROBERTS MADE A MOTION OF NO INTEREST OR TO ELIMINATE THE STRUCTURE IDENTIFIED IN OPTION I: THE IDC TO SERVE UNDER THE EDA. BILL TAPPER SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. BILL TAPPER MADE A MOTION OF NO INTEREST OR TO ELIMINATE T'HE STRUCTURE IDENTIFIED IN OPTION III: THE IDC TO OPERATE INDEPENDENTLY AS A PUBLIC ACTION GROUP. BARB SCHWIENTEK SECONDED THE MOTION stating the IDC would die without the support of C111ie and the Council. She was not in favor offend-raising and felt indemnification was important. Although Don Robert agreed with Schwientek's points, he felt based on his experience that separate committees, independent and supported by cities, and self-funded were far more effective and suggested the IDC explore formation as an independent group. Dick Van Allen agreed with Roberts noting the importance of the IDC to voice (lobby) an opinion as an advocate for the industrial businesses and developers. Koropchak noted organizational structures like the St. Cloud Economic Development Partnership, Wright County Partnership and others who through membership dues advocate for business retention and expansion, lobby legislators, and promote industrial development efforts. Van Allen noted the pro-business climate in Big Lake with astream-line and aggressive approach to economic development. Schwientek noted the support of the community in the recent development of the new clinic in Big Lake and the willingness of the city to use tax abatement. WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. VOTE 6-2. ROBERTS AND VAN ALLEN OPPOSED. BILL TAPPER MADE A MOTION CREATING A SUBCOMMITTEE OF BENEDETTO, DAHL-FLEMING, ROBERTS, AND VAN ALLEN ALONG WITH KOROPCHAK TO DRAFT AN AGREEMENT BETWEEN THE IDC AND CITY BASED ON DISCUSSION AND SUPPORT FOR OPTION II: THE IDC TO OPERATE AS A SEPARATE GROUP (SIMILAR AS TODAY). DICK VAN ALLEN SECONDED THE MOTION AND WITH NO FURTHER DISCUSSION, THE MOTION CARRIED. Attorney Jamnik stated he would draft a form as a resolution for the subcommittee. The subcommittee scheduled an independent meeting for Tuesday, January 15, at 8:00 a.m. The goal for IDC approval February 5 and the Council approval February 11, 2008. 4. New Business: A. Update on the pro~xess to upgrade the electrical substation at Lake Pulaski near Buffalo which serves Oakwood Industrial Park/Monticello Commerce Center. (Rescheduled for February meeting.) B. Presentation of 2007 IDC membersh~ and terms -discuss re-appointments of three- year term. Koropchak noted the three-year term of Benedetto, Roberts, Dahl- Fleming, and Gutzwiller expired December 2007. All four members agreed to serve another three-year term. Chair Benedetto read a letter of resignation from Mary Barger. Given Mary's resignation, Koropchak noted three positions in the area of 3 IDC Minutes - 01/08/08 manufacturer, health care, and service are open. Koropchak informed members of a call from the hospital and the interest by the new hospital administrator. Since the IDC represents industry and manufacturers, the members encouraged recruitment of an industrial leader and stressed the importance of the 75% attendance requirement. Koropchak was directed to proceed in recruitment of a hospital representative and others for possible IDC membership. 5. Reports: A. Economic Development Report. In addition to the written report, Koropchak informed members of the upcoming Comp Plan Update Open House, on Wednesday, January 30, 5-8:00 p.m. in the Mississippi Room. Also, the EDA and City Council are holding a joint workshop on TIF 101 and Development/Purchase Contracts on Wednesday, January 16. 6. Review the draft copy of the January 2 2008 Planning Commission Agenda for industrial related items. Discuss and vote on an IDC position or action if necessary. (Not ap lip .cable. due to IDC change of meeting_date.l The Planning Commission meeting cycle was held prior to the IDC meeting for the month of January. 7. Other Business. A. Next IDC meeting - Tuesday February 5 2008 Benedetto and Schwientek noted they would not be present at the February meeting. B. Other business. None. 8. Adjournment. The IDC meeting adjourned at 8:30 a.m. by a consensus of its membership. Ollie Koropchak, Recorder • 4 3~. PROPOSED OPTIONS ORGANIZATIONAL STRUCTURE FOR THE MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE (IDC) December 4, 2007 OPTION I • STRUCTURE -the IDC to serve as a citizens volunteer group under the reconstituted seven-member City of Monticello Economic Development Authority (EDA). ROLE -the IDC would carry out the efforts of the EDA and promote policies and strategies for economic development. STRENGTHS WEAKNESSES Council representation. Staff support. Perhaps reduction in number of meetings. No agreement necessary Indemnification Recognized as a governing body of the city. More effective via uniformity IDC QUESTIONS. Subject to open meeting law. Reduced or filtered voice of the industrial business community. Loss of independence. Membership appointed by Council, not IDC. Another layer of government. 1. What is the new role of the City of Monticello Economic Development Authority? To be defined by the EDA commissioners. • 1 OPTION II STRUCTURE -the IDC operates as a separate group (similar as today) except there is an agreement between the City and the IDC. ROLE - an agreement between the City and IDC outlines the charge or mission of the IDC and how the IDC supports the City Council and the City Council supports the IDC. STRENGTHS WEAKNESSES Staff support. Degree of independence subject to Agreement. More independent than Option I (Needs further explanation at meeting.) Formalizes relationship between IDC and City. Foundation and basis for staff and city expenditures. IDC OUESTIONS OF DECEMBER 4, 2007. 1. Is the agreement a position statement approved annually by the City Council and the IDC? 2. Will the agreement include or reference the Monticello Comp Plan? 3. What is the proposed context and conditions of the agreement? What does the agreement say? 4. What is the process to move forward with an agreement? 5. Are the IDC members still volunteers or are the members appointed by the City Council? 6. Is the IDC subject to the open meeting law? 7. Is there Council representation? QUESTIONS ONE THROUGH SEVEN: WHAT WOULD THE IDC LIKE OR WANT? To discuss at January 8"' meeting. • , • OPTION III STRUCTURE -the IDC operates independently as a public action group. ROLE -Consistent with IDC Mission Statement: To increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment i,n the City of Monticello. STRENGTHS Retains full independence. Ability to lobby. Voice for the industrial business community IDC appoints its members. Not subject to open meeting law. WEAKNESSES No staff support. No city funding. Optional council representation. No indemnification. • IDC Agenda - 02,05/08 3A. Review the IDC subcommittee recommendation and approve a motion re~Iuesting the City Council at their February 11 2008 meeting consider adoption of the resolution recognizing the Industrial Development Committee A. Reference and background• At the IDC meeting of January 8, the members authorized a subcommittee consisting of Benedetto, Van Allen, Roberts, and Dahl-Fleming along with Koropchak to draft an agreement between the IDC and the City based on the January 8~' discussions and support for Option II: The IDC to operate as a separate group (similar as today). The subcommittee met for a brief time following the regular meeting of January 8~'. Attorney Jamnik stated at the IDC meeting that he would draft a resolution form for the subcommittee. Upon Koropchak receiving the draft form from Jamnik, the subcommittee met on January 15. Taking into account the comments by members of the IDC and the IDC Organizational and Membership Guidelines, the subcommittee completed the resolution. The completed resolution as prepared by the subcommittee was forwarded to Attorney Jamnik and Admiiustrator O'Neill for comments~nly Attorney Jamnik responded: Looked fine to him.. ~ Therefore, the subcommittee submits to the IDC the resolution for review and recommends the IDC approve a motion reauestin the Citv Council at their February 11 2008 meeting consider adoption of the resolution reco izin~ the Industrial Development Committee B. Supporting Data• Copy of resolution for review. ~~.~ ~, ~~ apt ~ • ~ ~~ • IDC SUBCOMMITTEE RECOMMENDATION CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECOGNIZING THE INDUSTRIAL DEVELOPMENT COM~VIITTEE WHEREAS, the City Council is authorized to create advisory boards for the City as deemed necessary for the proper management and operation of the City by Minnesota Statutes Section 412.111, and; WHEREAS, in 1982 an Industrial Development Committee was formed to operate as an independent organization serving as an advocate to influence and assist industrial development in and for the City of Monticello, and; WHEREAS, the mission of the IDC has been and remains to increase the industrial tax base, to create jobs at liveable wage-levels, and to maintain a favorable and desirable industrial environment in the City of Monticello, and; WHEREAS, the City Council and the Industrial Development Committee have determined it mutually beneficial to more formally recognize the IDC's importance and role in promoting and maintaining industrial development and j ob creation within the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello: 1. The existence and continuation of the IDC is hereby recognized by the City Council. 2. The IDC as an independent organization shall make recommendations, advise, and assist the City Council, the Economic Development Authority, and other City boards and commissions on matters relating to industrial development and j ob creation and retention. • • 3. The IDC shall select and confirm all committee members by a majority of vote of its membership for rP~nmmen ar;~„ to the City Council for Council appointment. 4. The City Council shall appoint the Mayor and a Council Member to, t~l ADC as non-voting members and shall a~~m_~~~nnnmic Development ~ (~o=~~ ~~~~' _ ~"ccicf~ Director as the Executive Director of the IDC as anon-voting member. _ ~- 5. The IDC shall hold regular meetings the first Tuesday of each month at 7. 0 a.m. in the Monticello Community Center. Special meetings maybe cane by the Chairperson and Executive Director. 6. The IDC committee size, make-up of the committee, officers, length of membership term, and attendance shall be governed in accordance with the Monticello Industrial Committee Organizational and Membership Guidelines. CG~Js~~ w~C~:.~.« t /tPpG..~n d~f ~ ~ ~ ~~~ ,y~ °~ • ADOPTED this day of February, 2008, by the City Council of the Cit;~ of Monticello. Clint Herbst, Mayor ATTEST: Dawn Grossinger, Deputy City Clerk ,~, /' ~` {~i%' r ~~ ~ ~ ~lc- a ti ~ ~~ ° ~~~c n~j~ ~~ ~ ~,~ ~' ~r+r ~, ~ ~ VVV~~~ v ~` ;~ 5 2 IDC Agenda - 02/05/08 C. Re ort of the Executive Director. 5 p a) Semi-annual TIF payments have been determined for issuance of checks to developers. These payments were approved by the previous commissioners in accordance to the terms and conditions of each Contract. The amount of the semi-annual (Feb 1 and August 1 on each year) payment is determined based on the amount of tax increment per district paid to the EDA by the County and via the terms and conditions of each Contract. A copy of the; checks will be included in the February 13 EDA agenda for informational purposes. b) Business Subsidy Reports to the State are due April 1, 2008. c) I attended the Economic Development Association of Minnesota (EDAM) Conference January 17/18. The sessions I attended were as follows: 1) Best Economic Development Marketing Campaign (City of Faribault). 2) Sustainable Development: LEED and GreenStar Programs. 3) Alternative Energy: Elk River -Energy City. 4) Alterative Energy: Legislative Update. 5) Developing your Successful Business Retention and Expansion (BR.&E) 6) Best Economic Development Initiative. Keynote lunch speakers: Dan McElroy, Connmissioner of DEED. Elwyn Tinklenberg, Tinklenberg Group, talked about transportation and transit programing and funding. Conference provides fresh ideas to consider in economic development planning and allows for networking. d) Next regular meeting of the EDA is Wednesday, February 13, 2008. The EDA will start to review policies and guidelines for possible amendment and general information.. e) Met with Marshall Smith, new Hospital Administrator, on January 23. Met with Kraig Gunwall and Rhonda Romines, Business Bankers, Wells Fargo, on January 25. Scheduled to meet with Wayne Elam, Allied Properties/Terra General Contractors, on February 1, and Rich Harris, Midwest Precision Machining, on January 31. f) Walker In-Store has moved into their new facility on Dalton Court. I talked with Brian the other day about the EDA administrative cost shortfall of which the EDA will fi~rther discuss. Brian accepted my invitation to host a community open house once they are settled. g) The Continuing Education group is scheduled to meet February 8~' with gue:;t presenter Doug Parr, Riverland Community College, Owatonna. h) The Marketing Committee revised the ad for the County Partnership directory as well as the community pages were updated. Given the January MN Real Estate Journal was marketed as highlights of Sherburne and Wright County, the committee placed an ad. Upori receiving the Journal, Wright County was not featured and Monticello mentioned once. Working with the ad agent, the committee was given an option of an additional free ad or a 500-word featured article. The committee opted for the 500-word article. Attached article on EII: River. Also featured Big Lake. i) LEADS: 150,000 sq ft data center -Midwest state search. Due to the proxirriity of the power plant from business park, Monticello was eliminated. -15,000 sq ft -Out of state firm looking to build a 15,000 sq ft Lab within one-mile of • IDC Agenda - 02/05/08 MNRoad. $5-10 million investment. 10-15 en 'neer technicians. - 5,000 sq ft heated and 3,000 sq ft unheated space. Purchase or lease. Low-tech, wood manufacturer. UMC -Congratulations for being named Outstanding High Economic Vitality Business of the Year at the annual meeting of the Wright County Economic Development Partnership. j) Fiber Optics -The committee of Mayer, Simola, Westby, and Shuman interviewed engineering firms on January 29. Frequency rate testing for location of equipment building conducted February 5. Bond documents moving forward. SEE ATTACHED ARTICLE. k) Information attached -Comparative summary of masonry construction versus pre- engineered metal buildings prepared for Simola by Bolton & Menk, Inc. 1) The next IDC meeting will be the annual meeting and election of officers - It is time for the IDC to establish its 2008 goals and work plan. One of the items I suggest for the IDC consider spearheading is the BRE Approach through the University of Minnesota Extension Service. This is the group Big Lake used. See attached information provided at the EDAM conference. m) Bob Viering, Member of the EDA and Chamber Gov't Affairs -I've asked him to check and keep tabs on the SEED program scheduled to be induced to the Legislators. Question is whether Wright County included or not included? n) Cedar Street Garden Center purchased by the EDA for future redevelopment should be demolished in February. 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U U `n "~ cG O W U '~ U Q ~ A ~ ,~ it ~+ > O o a~~ ~•~.~ ° ~ ~'~.~~° °~ ~•° o aria ~~ ~ ~ U W ~ ~ ~ ... i b~r~ ~ ~ ~ U ~ ~ y ~ ~ Q. • ~ ~ i~ Z G. ~ ~ sues~, v ~ ~ • ~ ~ ~ •in b1J bA +~ .~ ..~ O U ~ U O O U O ~ v~ ~ N .U~ N cC 3 NN ~ ' a7 p„ >, ~ ~ ;~ • ,, ti Z O Y ~ C N U cd U ~+ ~ s., ~ ~ O N bra ~ b,1 Q., .., v~ ~ ~. ~ . ~ .~ d ~ ~ o o ~ .~ ~ 3 ~ Q~C ~Q . 2 ~~~ Excerpts from a new report to the Portland (Oregon) mayor and city council, describing why a Community Fiber Network is vital conomic Development: Eco- jn the Commi3slOn's V15ian, Portland's economy is made. Up nomic develo meet Tanners here e large) y of small businesses and these businesses need a robust envision attracting and elsewher new businesses to the Cizy by offering and stable communication infrastructure in order to grow. state-of--the-art communications infra- structure. Very' high 'bandwidth is in- a game menrindustry. To be viable velo testified before the U~ Senate that there creasingly a key criterion for companies , p or piece ofsoftware has t~ be tested on- exists "room for continued involvement deciding where to locate new offices and line and adjusted based on data gathered and use of telemedicine throughout In- other. facilities. from the tests - it can take thousands of dian Country. Telemedici n~ is a p~~~~-er- Fiber ,could draw software compa- :high-bandwidth transfers for such. tests ful means ;;f delivering a,n~ultanon and Hies, video production houses, and corn- - _ and-.this bandwidth is essential:if the education to the front lines front cenrers panies that need. access. to their satellite developer is ro a~mpete -with ether ap- of expertise." facilities across the US and the world. in plicuions in de~~clopment. Sustainable Development: 11t~ the national and globalcompeti~ion for Education: Fiber enables hererofnrc- Portland-Multnomah County Sustain- businesses,fiberwouldaddincomplrshle ttnrhinkable means of educating and able llevel~~pment Commission sa}-s bandwidth to the City's .existing atn~ac" inspiringstudents. Not only could the F"1,TP allows citizens. to use a_robusc, buns that make it a famously artractirc Community Fiber\etworkgivestudents satble, high-eapacitj-,electrynic-cntnmu- place to work and ~Iive.~ Fiber could also enable redcaclopmenr or res italization of ,end parents access ro high-bandwidth schoi>I resources and lcarninfi tools, bur nications channel co conduct_busiiless - improv- tcducin~; vehidc miles rra«led ;inas andattractand rrtain ~sr~rkers. it can also give there access to dynamic , ing air duahtti acid rcducnig greenhouse Small -and High>Tech Business: ]earning tools from around. the. si~orld. gas ernissions. Ic promotes telccomntut- Fiber ss~ould benefit one of the Portland unhindered by distance or capacity: ing hti~ enabling; Small- to medium-sized area's most innovative new businesses. Creative .educational tools can levrr- businesses to efficientlti~partjeipate iii the ~:ersis Online is a small; entrepreneurial, age the bower of fiber bandwidth., For global.niarketplace throw h us~~:ofvideo- focallirm that sine 2006 has operated example, -the emer;~ing "I3rainstormcr" confereneingand elee~rontctIla~iiansfers. ~'ersis Videogame Center, s~'hich oflersa ~rarniug program uses the,tnotifs, acs- FoF indiv-idtial citizens, it~rt»~riea Welt-generation, innovative gaming ex- thctics, aRd attractions i~t video ganiirtg c]ecrronic access as way to avoid drix~ln~ pcricncx.Ilu Center offers video dame to expose young people and other users ({or instance, usii~~ online b~in:,~ing> us- consoles,high-deti»irionTVs.cumfort- ' toe"[;ame"dedicatcdtnsharingofideas ~ingthelnternettotikeaClassor~elecom-_ Ihe company has able chairs; andfi>od. o~~er high-h~nditi~idtli ~onnections.Braitl- mutino to tivotkl. Finallt~, a r~bii,st con- a goal of raising ~2 million to finance stormer's potential is lunite~j onh~bv the 111unicationsinfrastrucuirewviildrrd'use iiess' stores in 2008. bandu idthover which its users ultcract, .the use of paper by allc~scing:.peuple to Portland'Gonununity Fiber connec- ~ I?~blie:~d~~1th:.In April _'O0~; Sa- transferlargeiiara filzs m•er thelhternet. to the Internet:. bons from ~'ersis stores creel pleart `1ledical Ce~iter- in Eugehe' ~ In he Sustainable De~~elopment openupthe possibility- of art inre~rna- a te]e- ...initiated a: pilot project to creatc Commission's vision', Portland's ec~ri-" tiunal gaming .experience over a^ al` ~ medicine little between its .pediatric dc- omw ismade up Iargel}' of small bust fordable, robust, andstahle conueetiou. pertinent andspetialistsatDoernbecher nessesandrhesebusiiiessesneeda~obusr ~IIigh-speed,nigh-capacit}' connections- Children'sl~ospit3linPurtland,Thegoal and sra~.~~„~coiiimurti~~iuon.ittlteslruc-- Iidug out-ot-the-area *amers, including of the projecristo reduce he number tuie in~ord~rto grow;FTTP~vtll assist international players, into the centers of children°~ransfeired ro Doernhecher these businesses to remain sustainti6le, withoutlost connections and other dis- ~ Pediatricians at Sacred Heart will con- profitable and support them,in their fio crimmonh~associ- rupttonsin scniGe ~ .duct video consu]tations with pedian~ic abilin-ti3 prod-ide johsand conrnbure o a 1o~ser-speedcunnectinn. ~ ated wich i~iternists ac -L~oernbecher to determine .the livab ilit~~ of our city. ~SBP Indced,~~ communirv fiber could if a child needs to lie transferred w its . dramaricalh~ groin Portland's -fledgling pediairicintcnsieecare unit; l'ouran~s~ad tbe'ti~ll t~f~ort icliic{~ digitaltriedia/~amii~?~ industr-y, ~rhich Cc,rnmunit~'Tilicr can also.connccr zua; iuri;t~ti bi Po~'l~l~ul c Df~%re:ot~CaEilr is already strongly established in San rural areas to Portland medie~l facilities Cn~rrnianicatinirs,Ynd Fr~x~i~hi~elilan,zg~- Francisco-ant{ Seattle. Fiber could also in another practical use ol~telemedicine, fnenz, at htt~://u u~to.~tiorthtndorzltxe,tr~nt/ henehr the larger Portland softst~arctie- ~e Dii~eetor oEOne Sky Ccnrer recently .~~~ur~~dit~in,4m,ag~.~fn~i%rtf=1 ~~2f~ 1.4 I BROADBAND PROPERTIES I www.broadbandpropertles.com I DECEh1EEP . J BOLTON ~ M ~ N K , I NC_ Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 January 22, 2008 City of Monticello Attn: John Simola 505 Walnut Street, Suite #1 Monticello, MN 55362 1ZE: Vehicle Storage Building City Project Number 2007-19C Monticello, MN Mr. John Simola: On January 15, 2008 bids were opened and. read publically for the Wastewater Treatment Facility Vehicle Storage Building, with a base bid of a masonry building and an alternative for apre-engineered metal building. General contractors were able to bid the base bid, the alternative or both. '?'wenty-two general contractors provided bids ranging from $245,922.00 to $546,453.85. The engineer's estimate on the masonry building is $405,000.00. W. Gohman, the apparent low bidder on the alternative metal building with a bid of $245,922.00, withdrew their bid on the morning of January 16, 2008 due to an error on their internal bid tabulation. The withdrawal is allowed within 24 hours of the bid opening and W. Gohman met the requirements to withdraw their bid. KUE Contractors from Watkins, MN is the remaining apparent low bidder for both the masonry base bid at $328,674.00 and the metal building alternate bid at $260,647.00. KUE Contractors has recently completed similar projects for the City of Big Lake, the City of Otsego, Mill Lacs County, Kandiyohi County and Wright County ranging from approximately $500,000 to approximately $4,000,000. KUE Contractors appears to be qualif ed and responsive to the proposal and I recommend award of the contract to them. City staff requested a life cycle analysis of the two building types for an accurate comparison. The following assumptions were made in conducting the life cycle analysis: I . Design Life a masonry is 40~t ,80 years: 6~ears selected for analysis 2. Design Life ofpre-engineered metal building (without major repair) 15 to 25 years: 20 years selected for analysis. 3. Masonry building will require re-roofing every 20 years. Present Value Cost of $30,000. 4. Major repair of the metal building will require removal and replacement of sheet metal and structural steel. The structural steel will have a salvage value at the time of demolition. Present .Value of Replace minus Salvage Value of $90,000. 5. Plumbing, HVAC and electrical will have similar operation, maintenance and replacement cost and are omitted from the rest of the analysis. C:Wocument~pgq~a.BOA(IICI~clgt{t~te~XQ8Qi1{l~rL~C?~/IN CFiASKA, MN WILLMAR, MN • RAMSEY, MN • AMES, IA www.bolton-menk.com An Equal Opportunity Employer • • BO ETON ~. M ~ N K , 1 NC_ Mr. John Simola January 22, 2008 Page 2 of 2 Summary Over a life of 60 years the masonry building costs $129.56 per square foot and the metal building costs $146.88 per square foot. Over a life of 20 years the masonry building costs $109.56 per square foot and the meta building costs $86.88 per square foot. The two construction types have different goals and design lives. The durability of the masonry construction results in a more economical building over the full design life of that type of construction. A metal building is successful in a shorter term (20 years) due to the reduced capital costs at initial construction. Analysis of a 40-year term using the same assumptions described above results in the building types being essentially the same cost at per square foot. Building Type Cost Per S uare Foot 20-Year Desi n Life 40-Year Desi n Life 60-Year Desi n Life Mason Construction $109.56 $119.56 $129.56 Pre-en ineered Metal $86.88 $116.88 $146.88 All Dollar Values are in 2008 Present Worth Amounts Best Regards, Paul Saffert, P.E. Project Engineer l~ C:\Documents and Settings\paulsa.BOLTON-MENK\My DocumentsUvlonticello\0801176uildingLtr.doc ~. UNIVERSITY OF MINNESOTA EXTENSION SERVICE •O 0~ N C'i . H V ~~ q bo t`i . H Community Leaders Business Retention and Expansion (BR&E) Strategies Program A community consensus approach to encourage the growth of local businesses Why Business Retention and Expansion? A healthy and vibrant local economy depends on the well-being of a community's existing firms. Thus, efforts aimed at helping local businesses survive and grow in the local community are key to successful economic development. The community benefits because: • Forty to eighty percent of all new jobs are created by existing firms • Businesses that stay competitive are more likely to remain in the community and possibly expand • Keeping an existing business is often easier than recruiting a new firm • Firms considering moving will talk to existing firms. Odds are better of attracting new firms if existing ones are happy with the community. Benefits of the Community Leader's approach to BR&E: Economic development efforts often require action from many community players. Without community consensus, economic development stalls. Our program is a proven community involvement approach for building the consensus to move forward. The University of Minnesota Extension Service provides technical assistance, training and research to help communities assess business concerns, understand the structure of the local economy, set priorities, and implement projects that will help make communities more vibrant. BRE Objectives: Short Term • Demonstrate community support for local firms • Help solve immediate business concerns Long Term • Build community capacity to sustain business growth and development through creation of a broad-based coalition • Increase the competitiveness of local firms • Establish and implement a strategic plan for economic development The University of F.4mnesWa is an equal opportunity educator and empinyer. UNIYERSLTY OE A'IINNESOTA Extension 11-27-2007, 1 ~1v H 4.~ l`~~ .N N V U NIYERSITY OF MINNESOTA EXTENSION SERVICE Who is involved in a BR&E Strategies Program? The Leadership Team introduces and promotes the program in the community, coordinates task force meetings, and organizes immediate follow-up. The Task Force is a broad-based group of local leaders, including representatives of economic development organizations, chambers of commerce, business, government, and educational institutions. Business Visitors are leaders from the task force and community. Each team has two members and visits two to four businesses. Steps to Business Retention Firm Visits • Community leaders are trained to conduct firm visits • Using a proven survey, community leaders interview businesses about their needs, concerns and plans Red Flag Follow-Up • Task Force reviews surveys and responds to firms' immediate needs including linking firms to appropriate economic development programs and services Strategic Planning • Survey results are analyzed and documented in a written report • A campus research review panel of University faculty and other economic development experts offer suggested projects to address business needs identified in the survey • The Task Force uses the report and its knowledge of the community to develop a strategic action plan q ao • H Implementation • Local teams carry out projects identified in the strategic plan Types of BR&E programs: Previous programs have addressed manufacturing, mixed sector businesses, agriculture and tourism. Programs have been completed in rural, urban and suburban areas throughout Minnesota including parts of cities, groups of cities, counties and regions. Services available within Minnesota (prices effective 8/30/07, subject to change without notice) 1) Materials: a) Web-site containing sample surveys, reports from BR&E programs, success stories, research on BR&E, etc. at www.bre.umn.edu . Free b) BR&E DVD which includes Sibley County (Minnesota) Case Study and Tips for Successful BR&E Firm Visits. $35 plus postage and handling at http://shop.extension.umn.edu/PublicationDetail.aspx?1 D=1827 The University of Minnesota is an equal oppodunity educator and employer. UNIVERSITY OF NIINNESQTA Extension ~ :. 11-27-2007, 2 o~ N UNIVERSITY OF MINNESOTA EXTENSION SERVICE 2) Educational Courses for Economic Developers: See www.bre.umn.edu or contact Michael Darger a) BR&E Consultant Certification to facilitate this community-based BR~i.E approach. (online course for $550) b) BR&E Research Reports to compile surveys into a community strategic action plan (online for $345) 3) Workshops taught in your community: Contact your Regional Extension Educator: a) Assessment workshop -- Is a BR&E Program Right for our Community? $100 or free at the office of your Regional Extension Educator b) Starting a BR&E Visitation Program (leadership team only) $500 c) BR&E Visitor Training $500 d) Setting Priorities and Taking Action (planning retreat) $500 4) Research Services (prices vary on length and complexity of survey): Contact Michael Darger a) Custom survey instrument $2,000-4,000 b) Data tabulation and analysis, $2,000-4,000 (only available with survey provided by U of M BR&E) c) Complete Research Package, $8,500* (includes survey instrument, data tabulation/analysis, campus research review meeting involving University faculty to develop suggested projects to meet business concerns, four-chapter research report, and summary report AND workshop 3.d. Setting Priorities and Taking Action (planning retreat)) N V .cL. N q N 5) Complete BR&E Package: Contact your Regional Extension Educator (Community must complete an application for acceptance into the program) • Standard package includes workshops A, B, C, D from #3, complete research package from #4, and in-person BR&E consulting throughout all phases of the project including quarterly meetings the first year of implementation. • Premium package includes all of the standard package items plus a customized survey instrument and University assistance in business selection. • Urban/suburban programs require more complex sampling, additional efforts to get representative sample size, etc. and therefore are priced accordingly. a) Premium Urban/Suburban $18,000* b) Standard $15,000* c) Premium Rural $15,000* d) Standard $12,000* * $3,000 scholarship available through 12/31/07 if the community participates in a research project on the impact of Community Leaders BR&E on social capital. For programs accepted after 12/31/07 the scholarship is $1.,500. T12e Un+versity of Minnesota is an equal a;ppcrtun+ty etlvcator and emplppe;r. UNIVERSITY OF 1'IINNESOTA Extension ~~~.. 11-27-2007, 3 UNIVERSITY OF MINNESOTA EXTENSION SERVICE Who to contact BR&E Strategies Program Contact: Michael Darger, 612-625-6246 or dar er"ahimn.edu or Liz Templin, Associate Program Contact, 763-767-3880 or templin(a)umn.edu Minnesota's Regional Extension Educators -Community Economics: • Central: Adeel Ahmed, 320-203-6050 or ahme0004~a;umn.edu • East Central (MN) and East Metro: Liz Templin, 763-767-3880 or templin(a%umn.edu • Northeast: John Bennett, 218-726-6471 or ibennett(a%umnedu • Northwest: contact Michael Darger, 612-625-6246 or darg_er(u-umn.edu • South Central: David Nelson, 507-389-6660 or nelso417~zumn.edu • Southeast: Bruce Schwartau, 507-536-6308 or bwschwar(a~umn.edu • Southwest: contact Michael Darger, 612-625-6246 or dar~t,er a;umn.edi • West and South Metro: Claudia Cody, 763-767-3875 or cody0031 u;urnu~.edu • West Central: Ryan Pesch, 218-998-5794 or pesch(d~umn.edu For Americans with Disabilities Act accommodations, please call (800) 876-8636. The University of Minnesota Extension Service is an equal opportunity educator and employer. bo • ~V The Univarsify pl ~Ainnespta is an equal opportunity educator and empivyer. UNIVERSITY OF MI?VNESOTA Extension 11-27-2007, 4 ~~ AGENDA MONTICELLO PLANNING COMMISSION Wednesday, February 6th, 2008 6:00 PM Commissioners: Rod Dragsten, Charlotte Gabler, Lloyd Hilgart, William Spartz, and Barry Voight Council Liaison: Susie Wojchouski Staff: Angela Schumann, Gary Anderson, Kimberly Holien - NAC 1. Call to order. 2. Consideration to approve the minutes of January 2nd, 2008. Consideration of adding items to the agenda. 4. Citizen comments. 5. Public Hearing - Consideration of a request for Final Plat and a request for Rezoning from B-3 (Highway Business to B-4 (Regional Business) District for the proposed JERRY HARTUNG ADDITION. Applicant: SB 22, LLC/Mike Krutzig 6. Public Hearing - Consideration of a request for Preliminary Plat for the proposed UNION CROSSINGS THIRD ADDITION, a commercial subdivision in a B-4 (Regional Business) District. Applicant: Ryan Companies US, Inc. 7. Public Hearing - Consideration of a request for Simple Subdivision, a request for Conditional Use Permit for Joint Access in a B-4 (Regional Business) District. Applicant: Premier Bank Continued Public Hearing -Consideration of a request for Amendment to the Monticello Zoning Ordinance, Chapter 3-5, Off-Street Parking Requirements, as related to the regulation of the size and weight of vehicles parked in residential districts. Applicant: City of Monticello Adjourn. •