Loading...
City Council Minutes 02-27-1995LJI MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, February 27, 1995 - 7 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None 2. Approval of minutes of the regular meeting held February 13, 1995. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY CLINT HERBST TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 13, 1995, AS SUBMITTED. Motion carried unanimously. 3. Consideration of adding items to the_a~enda. A. Consideration of .Annual Junk Amnest Da . 1 Public Works Director John Simola requested that Council consider setting May 6, 1995, as Junk Amnesty Day for the city of Monticello. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY ANDERSON TO ESTABLISH MAY 6, 1995, AS THE $TH ANNUAL JCTNK AMNESTY DAY IN MONTICELLO. Matian carried unanimously. B. Review of ear-end li uor store financial statements. City Administrator Rick Wolfsteller summarized the 1994 year-end liquor store financial statements, noting that sales for 1994 were up $72,000 over 1993 figures, which resulted in a gross profit increase of $15,469. Expenditures were noted at $208,457. It was the view of the City Administrator and the Liquor Store Manager that the gross profit percentages are in line with expectations, and the operating income is acceptable. Councilmember Herbst noted that he would like to see the advertising expenditures decreased. Stare Manager Jae Hartman noted that he has agreed with the City Administrator to keep the advertising expenditures under $4,000 for 1995. Liquor Store Manager Joe Hartman also requested that Council consider installing security cameras at the liquor store and consider Page 1 Council Minutes -2/27/95 remodeling a portion of the store to create a larger ofI"ice space. The price of the security system preferred by Hartman was approximately $5,000, and the remodeling project was estimated at $4,000. After discussion, it was the consensus of Council to accept the year- end liquor store report, and the remodeling project and security camera issue will be discussed at a future meeting after Council has had a chance to review the quotes. 4. Citizens comments/ etitions re uests and com laints. Mr. Tim Flynn, a current builder in Monticello, explained that he received notification from the City that building permit fees would be discussed at the November 14, 1994, Council meeting. He noted that he was unable to attend the meeting, and it was his view that the City should have notified him that the building permit fees were increased as of January 1, 1995. Flynn requested that Council reimburse him the difference in the fees for the three homes he bid prior to finding out the fees had been increased. Assistant Administrator O'Neill noted that when public hearing notices are published, affected residents are notified of the upcoming meeting, but they are not notified of the results of the meeting if they don't attend. After discussion, it was the view of Council that since Mr. Flynn was notified that the building permit fees would be discussed at the November 14 meeting, it was Flynn's responsibility to check with city hall regarding the fees prior to bidding additional construction jobs. 5. Public hearin on ro osed modification of Redevelo ment Plan for Project No. 1 Modification of TIF lans for Districts 1-1 throw h 1-15 and ado Lion of TIF lan for District 1-19 Mississi i Shores . Mayer Fyle opened the public hearing. Economic Development Director Ollie Koropchak reported that Presbyterian Homes, the Project Manager for the senior housing project, requested that the public hearing be continued to March 13 to allow fnr additional financial information to be assembled for Council review. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY TOM PERR.AULT TO CONTINUE THE PUBLTC HEARING FOR ADOPTION OF THE TIF PLAN FOR DISTRICT 1-19 TO MARCH 13, 1995. Motion carried unanimously. Page 2 Council Minutes - 2/27/95 6. Continued Public Hearin --Consideration of a resolution ado tin a housin lan and ro am for issuance of multi-housin revenue bonds. Ollie Koropchak noted that the Presbyterian Homes, Project Manager far the senior housing project, has requested that this item also be continued to the March 13 meeting. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO CONTINUE THE PUBLIC HEARING FOR CONSIDERATION OF ADOPTING A HOUSING PLAN AND PROGRAM FOR ISSUANCE OF MULTI-HOUSING REVENUE BONDS TO MARCH 13, 1995. Motion carried unanimously. 7. Consideration of acce tin bids and awardin contract an hose II -Public Works Buildin Ex ansion Project 93-04C. Public Works Director John Simola reported that when phase II of the public works building expansion project was bid in May 1994, the lowest bid received was $486,000. The bids were rejected at that time, and the project has been reviewed and redesigned with an estimated construction cost of $396,000. Simola went on to report that eight bids were received on February 22, 1995, ranging from a low of $379,000 to a high of $438,000. Also included in the bidding was the addition of a 60 mil thick rubber roof in lieu of the 45 mil roof in the base bid, which ranged from $1,927 to $4,016, and an enclosure around the roof heating and air conditioning system on the front portion of the building, which ranged from $500 to $1,750. The law bid was received from Shingobee Builders, Inc., which, including the 60 mil roof and heating/air conditioning unit enclosure, amounted to a total of $383,750. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO AWARD THE CONTRACT FOR PHASE II OF THE PUBLIC WORKS BUILDING EXPANSION PROJECT TO SHINGOBEE BUILDERS, INC., FOR THE BASE AMOUNT OF $379,000, AND INCLUDE ALTERNATE #1 FOR THE MECHANICAL ROOF ENCLOSURE AT $1,750 AND ALTERNATE #2 FOR THE 60 MIL ROOF AT $3,000, FOR A TOTAL OF $383,750. Motion carried unanimously. 8. Consideration of an offer to urchase Lots 5 and 6 Oakwood Industrial Park Second Addition -Quality Welding. City Administrator Rick Wolfsteller reported that he received a purchase offer from Mr. Ran Johnson for Lots 5 and 6 of the Oakwood Industrial Park Second Addition, as he would like to move his business known as Quality Welding from Rogers to Monticello in the near future. The 1995 asking price for these two lots was $64,485, and Johnson submitted an offer Page 3 Council Minutes -2/27/95 of $61,700, which was the 1994 asking price. Although the price appeared to be reasonable, Walfsteller noted that the City Attorney recommended that the provisions included with the offer, such as hazardous waste soil testing paid by the City, the survey of the parcel being provided by the City, and the property not being assessed for storm sewer or other improvements in the future, be deleted from the purchase agreement. Walfsteller went on to explain that the HRA has given approval to the concept of using TIF assistance in the amount not to exceed $40,000; however, as an alternate to an outright sale of these lots to Quality Welding, Walfsteller noted that the Council could reduce the cost of the land if tax increment assistance was not going to be used for this project. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY ANDERSON TO COUNTEROFFER WITH $61,700 WITH ALL ADDITIONAL PROVISIONS REMOVED FROM THE PREVIOUS OFFER. OFFER IS VALID FOR TWO MONTHS WITH NO GUARANTEE OF TAX INCREMENT FINANCING. Motion carried unanimously. 9. Consideration of a resolution acce tin feasibilit stud and orderin lane ands ecifications for base V of the Cardinal Hills residential subdivision. City Engineer Bret Weiss reported that the feasibility study has been completed for phase V of the Cardinal Hills residential subdivision, which estimates the total project cast at $474,100. As with all previous phases of the Cardinal Hills subdivision, the developer is required to provide a cash deposit in an amount equal to the cost of preparing plans and specifications, which is estimated at $13,000. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION ACCEPTING THE FEASIBILTTY STUDY AND ORDERING PLANS AND SPECIFICATIONS FOR PHASE V OF THE CARDINAL HILLS RESIDENTIAL SUBDIVISION CONTINGENT ON THE DEVELOPER PROVIDING A DEPOSIT IN AN AMOUNT EQUAL TO THE ESTIMATED COST TO PREPARE PLANS AND SPECIFICATIONS AS DEFINED BY THE CITY ENGINEER. Motion carried unanimously. SEE RESOLUTION 95-13. 10. Consideration of a zonin ordinance amendment establishin buffer and requirements. Assistant Administarator O'Neill reported that the purpose of the proposed ordinance amendment is to establish landscaping and screening requirements designed to separate incompatible land uses. He noted that the need for the amendment stemmed from the May 1994 Council decision to allow development of residential land uses at the HIein property directly adjacent to an industrial district. Page 4 Council Minutes -2/27/95 O'Neill informed Council that a public hearing was conducted by the Planning Commission on February 7, 1995; and after discussion, the Planning Commission voted to recommend approval of the ordinance as outlined. City Planner Steve Grittman reviewed the proposed ordinance and noted that it assigns a specific buffer yard to each level of conflict between two land uses. He noted that, for example, industrial land abutting residential property would be the most severe conflict and would require the most extensive buffer yard. Councilmember Anderson noted her concern regarding existing developed property having to pay for buffer yard requirements. It was her view that the owner of an undeveloped parcel should be responsible far installing any buffers required for incompatible uses. Grittman responded by saying that the ordinance is written in a manner that addresses Anderson's concern; however, it could be clarified further if so desired. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO ADOPT THE ZONING ORDINANCE AMENDMENT ESTABLISHING BUFFER YARD REQUIREMENTS PROVIDED THAT THE LANGUAGE IN PARAGRAPH 7 II) BE MODIFIED TO CLARIFY THE FACT THAT THE PROPERTY OWNER OF EXISTING DEVELOPED LAND DOES NOT HAVE TO PAY FOR BUFFER YARD INSTALLATION. Motion is based on the finding that the ordinance amendment is consistent with the comprehensive plan. Motion carried unanimously. SEE ORDINANCE AMENDMENT NO. 266. 11. Consideration of a resolution a rovin lane ands ecifications authorizin advertisement for bids and callin fora ublic hearin on Gould Brothers Chevralet/D & D Bus unlit extension. Assistant Administrator O'Neill reported that at the November 14, 1994, meeting, Council accepted the feasibility study and authorized preparation of plans and specifications for extension of sewer and water service to Gould Brothers Chevrolet and D & D Bus Company. He also noted that Gould Brothers Chevrolet has provided the funds necessary to complete the plans and the bidding process in the amount of $10,000. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING ADVERTISEMENT FOR BIDS, AND CALLING FOR A PUBLIC HEARING ON THE COULD BROTHERS CHEVROLET/D & D BUS COMPANY UTILITY EXTENSION PROJECT. Motion carried unanimously. SEE RESOLUTION 95-14. Page 5 Council Minutes - 2/27/95 0 12. Consideration of amending urbanization plan text and adopting a ioint resolution supporting annexation of Gould Brothers Chevrolet and D & D Bus Company. Assistant Administrator O'Neill reported that at the previous meeting, Council reviewed a request by the Township to amend the urbanization plan by allowing the Township share of the tax revenue from Gould Brothers and D & D Bus to remain with the Township for a period of three years after the year of annexation. The current agreement requires that all taxes be paid to the City at the time that a property has access to city services. It was the Council's decision to review the request in conjunction with completion of the comprehensive plan during 1995 and could be made retroactive for the present annexation request. O'Neill went on to report that at a meeting held on February 21, 1995, the Township Board voted to make approval of the joint resolution for annexation contingent on the City agreeing to the urbanization plan amendment as requested. O'Neill also noted that the City has the right to annex using the annexation by ordinance process if the Township does not sign the joint resolution; however, the tax distribution program under this process also requires a slow shift of taxes from the Township to the City. Councilmember Herbst suggested that since the taxes will be shared, perhaps the cost of providing services to the annexed businesses, such as road maintenance, could also be shared by the Township and the City. Ken Scadden of Monticello Township noted that the Township does currently maintain same roads located within the city. It was his view that the City should maintain the road brought into the city in conjunction with this annexation. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO ADOPT THE CHANGES TO THE URBANIZATION PLAN AS PROPOSED AND APPROVE THE JOINT RESOLUTION SUPPORTING ANNEXATION OF COULD BROTHERS CHEVROLET AND D & D BUS COMPANY. Motion carried unanimously. SEE RESOLUTION 95-15. 13. Consideration of an ordinance amendment re atin ale buildin desi and construction. Assistant Administrator O'Neill reported that in recent months, staff has received inquiries regarding city regulations governing pole building construction in commercial and industrial districts. Due to these inquiries, in addition to concerns expressed by the Industrial Development Committee, Page 6 Council Minutes - 2/27/95 the Planning Commission reviewed current regulations and requested that the City Planner prepare a zoning ordinance amendment regulating pole building construction. On February 6, 1995, the Planning Commission reviewed and approved the proposed ordinance amendment that would result in the prohibition of new pole buildings and steel framed buildings in the commercial zone and prohibition of pole buildings in the business campus zone. The amendment would not change regulations governing pole or steel structures in industrial zones. The City Planner explained that most cities do not allow pole buildings in commercial zoning districts because of the potential negative impact on land values and associated tax impact. He noted that if the ordinance amendment is adopted, existing pole buildings located in commercial areas would not be allowed to expand under current code regulating nonconforming uses. Current business owners present at the meeting expressed concerns regarding the proposed ordinance such as the added cost of expanding with conventional construction, higher taxes associated with a more costly structure, and the ability to rebuild in case of damage to existing pole buildings. Assistant Administrator O'Neill asked the City Planner if it is possible to design an ordinance regulating the type of construction to type of use. The City Planner stated that it may be possible to regulate by type of use by using the conditional use process. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY SHIRLEY ANDERSON TO RETURN THE PROPOSED ORDINANCE AMENDMENT TO THE PLANNING COMMISSION FOR FURTHER REVIEW REGARDING AESTHETICS, EXISTING POLE BUILDINGS, PROVISIONS FOR EXPANSION OF POLE BUILDINGS, AND WHAT TYPES OF BUSINESSES UTILIZING POLE BUILDINGS WOULD BE ALLOWED IN SPECIFIC DISTRICTS. Motion carried unanimously. 14. Consideration of issuance of seasonal beer license -Monticello Softball Association. City Administrator Wolfsteller reported that the Monticello Softball Association has again requested a 3.2 beer license to sell at the NSP softball field concession stand. He noted that the Association has brought all fees up to date with the City for 1994, including their contribution for the lighting of the softball complex and electrical costs for softball lighting. Page 7 Council Minutes -2/27/95 AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY SHIRLEY ANDERSON TO GRANT THE 3.2 BEER LICENSE TO THE MONTICELLO SOFTBALL ASSOCIATION CONTINGENT UPON RECEIPT OF THE NECESSARY INSURANCE DOCUMENTS AND APPROPRIATE FEES. STAFF WAS ALSO DIRECTED TO SEND A LETTER TO THE ASSOCIATTON REMINDING THEM TO BE CAUTIOUS NOT TO SERVE MINORS. Motion carried unanimously. 15. Consideration of bills for the month of February. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to approve the bills as presented. Motion carried unanimously. 16. Other matters. A. Public Works Director Jahn Simola explained that he has received requests for accepting septic tank waste; but after speaking with Kelsie McGuire of PSG, the plant manager, it was noted that it would cause more odor problems at the plant, and it would be best not to accept it. However, Simola noted he has also received requests For accepting holding tank waste and asked for Council input on the matter. After discussion, it was the consensus of Council not to accept any additional waste at the plant other than what the Council has already committed to accept from St. Michael. There being no further business, the meeting was adjourned. ,~~ ~_, Kar n Doty Office Manager Page 8