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City Council Minutes 07-24-1995MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, July 24, 199b - 7 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None 2. An~evaL~f minutes of the regular meeting, het~1,,,T3a,a~y,~„~,,,„],,Q,25. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JULY 10, 1995, AS WRITTEN. Motion carried unanimously. 3. Consideration of adding items to the agenda. A. ('~nsideration of funding a portion of the cost to reconstruct 4th Street hockey rink. Assistant Administrator O'Neill reported that many of the boards need to be replaced at the 4th Street hockey rink, and the Hockey Association and Parks Commission are requesting that Council approve funding of a portion of the cost to reconstruct the existing rink by replacing rotted boards, reducing the hockey rink size by 25%, and by developing a smaller temporary hockey rink. The temporary rink could be used by the general public to avoid conflicts between hockey players and recreational skaters. The proposal calls for the City funding the majority of the materials and the Hockey Association providing labor. Council members expressed concerns regarding yearly installation and removal of a temporary rink and suggested that staff review the site to see if the hockey rink layout can be changed to allow two permanent hockey rinks. City Engineer Bret Weiss noted that some communities are paving hockey rinks, which allows use of the area during the summer for street hockey or basketball. Council agreed that paving the hockey rink areas would be good investment, as it would allow year-round use of the property. Page 1 Council Minutes - 7/24/95 AFTER DISCUSSION, A MOTION WAS MADE BY CUNT HERBST AND SECONDED BY BRIAN STUMPF TO AUTHORIZE THE HOCKEY ASSOCIATION TO REMOVE THE EXISTING BOARDS AT THE 4TH STREET PARK, TO APPROVE EXPENDITURES OF $7,500 TO FUND THE COST OF THE REPLACEMENT BOARDS, AND TO DIRECT STAFF TO REVIEW THE SITE AND RETURN TO COUNCIL WITH A RECOMMENDATION ON A POSSIBLE LAYOUT FOR TWO PERMANENT HOCKEY RINKS. Motion carried unanmously. B. ConeidPration of accenting emm~rehengive a~nit ry sewer sttr_ly. Assistant Administrator O'Neill reported that this item has been withdrawn from the agenda in order to allow Orrin Thompson and Tony Emmerich additional time to review the study. Staff will place this item on the August 14 Council agenda. 4. citizens comments/petitions, requests, and complaints. None. 5. Consent agenda: 5A. ~nsi Brat' on of au~,i~i,~~a te~,porarv aambling license-- Sl~~.~i~nr~~ S`~hr~li~a»sh• Recommendation: Adopt a resolution approving the issuance of the temporary two-day license. SEE RESOLUTION 95-49. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY CLINT HERBST TO ADOPT THE CONSENT AGENDA. Motion carried unanimously. 6. Public Hearing--Consideration of vacation of a portion of Hart Boulevard in coniunction with development of the Mississippi Shores Senior Housing ~• Mayor Fyle opened the public hearing. Assistant Admi.nistsator O'Neill reported that the site plan for the Mississippi Shores Senior Housing project included a small portion (5,100 sq ft) of the old Broadway right-of--way, which is no longer needed for road right- oFway; therefore, Council needs to vacate this portion of old right-of--way to allow the senior housing project to move forward. O'Neill noted that Council also needs to decide whether to sell or give the land to Presbyterian Homes. The City has previously sold vacated land at a cost of $.67 per square foot. Page 2 Council Minutes - 7/24/95 '~ I I~~ There being no comment from the public, the public hearing was closed. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY CLINT HERBST TO APPROVE THE VACATION OF A PORTION OF HART BOULEVARD AS PROPOSED AND DIRECT STAFF TO OFFER THE LAND TO PRESBYTERIAN HOMES AT A COST OF $.67 PER SQ FT, WHICH WOULD RESULT IN A PURCHASE PRICE OF $3,417. Motion carried unanimously. 7. ~~,b]~g_-Consideration of vacation of a storm water and utility easement in coniunction with development of the Mississi~,~~hores Senior Housing Project. Mayor Fyle opened the public hearing. _J Assistant Administratar O'Neill reported that in order for the Mississippi Shores senior housing building to be constructed at the proposed location, it is necessary to move the sanitary sewer line slightly to the south. In order to complete this part of the project, it is necessary far the City to vacate the existing utility and storm drainage easements and to obtain new easements following the new sanitary sewer alignment. There being no comment from the public, the public hearing was closed. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO APPROVE VACATION OF THE UTILITY AND DRAINAGE EASEMENTS AS PROPOSED. Approval is contingent on City acquisition of easements necessary to accommodate sanitary sewer realignment. Motion carried tinan;mously. 8. Continuation, of public hea~g on Maplewood Circle storm sewer r~'ect. It was the consensus of Council to continue the public hearing on the Maplewood Circle storm sewer project to August 14, 1995. 9. Public hearing on ado tin on of nosed assessment roll for delinquent utility bills and certification of assessment roll to County Auditor. Mayor Fyle opened the public hearing. LJ In the report prepared by the City Administrator, Council was asked to adopt an assessment roll for utility billing accounts which are delinquent more than fi0 days and to certify the assessment roll to the County Auditor for collection on next year's real estate taxes if not paid by November 3Q, 1995. Page 3 Council Minutes _ 7/24/95 There being no comment from the public, the public hearing was closed. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT CHARGES AS PRESENTED. Motion carried unanimously. SEE RESOLUTION 95-50. 10. ~onsideration_of renewing City mem~er~,h,a,F,in the Economic Develot Partnership of Wright County. Inc. County Commissioner Judy Rose and Darrin Lahr of NSP, representing the Economic Development Partnership of Wright County, were present to request that the City of Monticello renew its membership in the Partnership at a cost of $1,000 base fee plus $.10 per capita. Rose and Lahr noted that although there is some duplication of efforts between the City's economic development department and the Partnership, the Partnership's network helps attract new industries to Wright County, which in turn can benefit Monticello. AFTER DISCUSSION, A MOTION WAS MADE BY GLINT HERBST AND SECONDED BY TOM PERRAULT TO APPROVE CONTINUED MEMBERSHIP IN THE ECONOMIC DEVELOPMENT PARTNERSHIP OF WRIGHT COUNTY CONTINGENT UPON THE INDUSTRIAL DEVELOPMENT COMMITTEE PAYING THE $.10 PER CAPITA AMOUNT AND THE CITY PAYING THE BASE FEE OF $1.,000. Motion carried unanimously. 11. Consideration of granting an increase to the individual pension for Volunteer Firefighter Relief Association members. Members of the volunteer fire department requested that the City Council consider increasing their retirement benefit from the present $1,300 per year of service to $1,325 per year. It was noted in the Administrator's report that, although interest earnings and state aid should be able to fund the increase, the City Council would be liable for the difference if the projected revenue is not sufficient to cover the pension liability. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO GRANT AN INCREASE TO $1,325 PER YEAR TO THE INDIVIDUAL PENSION FOR VOLUNTEER FIREFIGHTER RELIEF ASSOCIATION MEMBERS. Voting in favor: Shirley Anderson, Tom Perrault, Clint Herbst. Abstaining: Brad Fyle and Brian Stumpf, as they are both members of the Relief Association. Motion passed. Page 4 Council Minutes - 7/24/95 12. design,, ~,~,~. Council was asked to review the technical memorandum regarding design data for expansion of the wastewater treatment plant. Public Works Director John Simola reported that community growth projection on which the 20- year design capacity of the Wastewater Treatment Plant is based is projected on average at 75 single family and 26 multiple family unit starts per year for a total of 101 units. Projections also include institutional and commercial growth, additional dry industry, and a 25% increase in flow from Sunny Fresh Foods. Simola also noted that it is the view of HDR and staff that there maybe some excess capacity built into the proposed facility; however, downsizing the plant at this time would be costly and would delay the project, as the cost analysis has already been prepared. Simola reported that it is staffs recommendation to proceed under the original projections. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO ACCEPT THE TECHNICAL MEMORANDUM AND AUTHORIZE HDR TO PROCEED WITH THE PREPARATION OF AMENDMENTS TO THE FACILITIES PLAN BASED UPON THE INFORMATION IN THE MEMORANDUM. Motion carried unanimously. 13. prior to completion of required home site grading and lands~a jmnrovements. Assistant Administrator O'Neill reported that staff has prepared a proposed policy regulating final occupancy for home sites prior to completion of site improvements. The proposed policy would require funds to be placed in escrow with the City if the builder can demonstrate that a hardship exists which prohibits completion of the project prior to final occupancy. An additional $50 reinspection fee would also be required. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO ADOPT POLICY ON A PRELIMINARY BASIS ONLY AND DIRECT CITY STAFF TO MAIL THE POLICY TO BUILDERS WORKING IN THE COMMUNITY FOR INPUT AT AN UPCOMING MEETING. Motion carried unanimously. n Page 5 Council Minutes - 7/24/95 14. ~itRy hall use. Council was asked to consider purchasing a second laser printer, switchbox, and cabling for city hall. It was reported that the current laser printer is connected to four workstations via a small switching device; however, one of the four ports was lost due to a recent lightning strike. In addition, the Assistant Administrator does not have direct access to a printer, and the Economic Development Director's current printer needs replacing. In order to provide laser printer access to all computer users, it was proposed by City staff that Council consider purchasing a switchbox for $1,180, an IBM 4019 laser printer estimated at $2,500, and cabling for $150, for a total of $3,830. Council expressed concern regarding the high cost of the IBM laser printer and noted that individual smaller printers could be purchased for less. After discussion, it was the consensus of Council to direct City staff to obtain additional information regarding the cost and maintenance of smaller, individual printers with an option for color printing and report back to Council. 15. Consideration of bills for the month of July. After discussion, a motion was made by Brian Stumpf and seconded by Shirley Anderson to approve the bills for the month of July as presented. Motion carried unanimously. 16. Other matters. A. City Engineer Bret Weiss reported that he recently spoke with Franklin Denn of the Monticello Township Board regarding removal of the super-elevation section on Gillard Avenue where the road makes a sharp right angle turn. He noted that Denn expressed concerns about cars sliding off the road if the elevation is removed. Weiss noted that it has been susggested that traffic could be slowed down on Gillard if the banked turn (super elevation) was removed where Gillard makes a right angle turn. After discussion, it was the consensus of Council to authorize the City Engineer to work with the Township on improvements to this section of Gillard Avenue. Page 6 Council Minutes - 7/24/95 B. City Engineer Bret Weiss reported that, because the River Mill subdivision was platted in a manner which bisects the drainage pattern between the storm water culvert that provides future drainage control for the area and the majority of the storm water located primarily west of the driveway, certain improvements are necessary in arder to connect the storm water culvert to the drainage system. He noted that City staff has negotiated a method of dealing with the costs in order to have the improvements installed by the developer's contractor. Total construction cost is estimated at $27,000, with $15,50p to be paid by the developer and $11,500 paid by the City. After discussion, it was the consensus of Council to authorize the City Engineer to proceed with the trunk storm sewer modification in the River Mill subdivision as noted in his memo of July 2D, 1995. There being no further business, the meeting was adjourned. r ~ ~~ ~~~~ Kare Doty Office Manager Page 7