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City Council Minutes 11-13-1995 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, November 13, 199fi - 7 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None 2. m' i h 1 meeting held November 1. 1995. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO APPROVE THE MINUTES OF THE MEETING HELD OCTOBER 23, 1995, AS WRITTEN. Motion carried unanimously. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD NOVEMBER 1, 1.995, AS WRITTEN. Voting in favor: Brad Fyle, Clint Herbst, Brian Stumpf, Tom Perrault. Abstaining: Shirley Anderson. ~ ._. 3. Consideration of adding items to the agenda. Public Works Director John Simola requested that Council add to the consent agenda consideration of authorizing a traffic study for School Boulevard. 4. Citizena_comments/petitions, r_eauests,_ and_comnlaints. None. 5. Consent agenda. Mayor Fyle requested that item fiC be removed from the consent agenda for discussion. A. Consideration of purchasing gas detector for_~~s~~w~x . Recommendation: Authorize purchase of a Neotronics minigas 4-gas monitor for the wastewater treatment plant at a cost of $i.,640. B. pl~f tY,1P Klein Firms Estates_residential planned unit development. Recommendation; Approve the final plat and adopt the development agreement for the HIein Farms Estates. Approval is subject to execution of the development agreement. Page 1 Council Minutes - 11/13/95 D. r i n 'n f r 1 boulevard. Recommendation: Adopt a resolution authorizing completion of a traffic study for Schoal Boulevard. SEE RESOLUTION 95-64. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY ANDERSON TO APPROVE ITEMS 5A, 5B, AND 5D OF THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. C. Consideration of ndopting5omrn~ehensive FanitArv sewer study. Assistant Administrator O'Neill reported that on August 28, 1995, City Engineer Bret Weiss reviewed the draft of the comprehensive sanitary sewer study. The purpose of the study was to determine whether or not the properties owned by Tony Emmerich and Orrin Thompson Homes could be served by the existing city sanitary sewer systems. The study also included an analysis of city-wide sewer capacity issues. At that time, Council was asked to review the document only pending further study of a sanitary sewer system that had capacity to serve a potential industrial area to the southwest of the community and additional study of the redevelopment of the sanitary sewer line along River Street to provide a better understanding of how the city might stretch the capacity of the interceptor sewer line. O'Neill explained that after further study, Jon Peterson of OSM completed the updates to the plan, noting that there is sufficient capacity to handle future industrial park areas. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO ACCEPT THE COMPREHENSIVE SANITARY SEWER STUDY AS PRESENTED. Motion carried unanimously. 6. Publir:. Hearin.g--~;~n~j~,~~ation of a resolution adoFti~,~as.~rssment roll-- ~~]in~~aPnt accounts. Mayor Fyle opened the public hearing. City Administrator Rick Wolfsteller noted that the proposed assessment roll includes accounts receivable bills which are delinquent more than 6Q days and would be certified to the county auditor for collection on next year's taxes if not paid within 30 days of the public hearing. There being no comment from the public, Mayor Fyle closed the public hearing. Pale 2 Council Minutes - 11/13/95 AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE DELINQUENT CHARGES AS PRESENTED. Motion carried unanimously. SEE RESOLUTION 95-60. 7, R,bLic He~'ne--Consideration o£a rrROlut+on adppfing a~~easment roll-- Snnthwwct Amy IIfility Ext~nainn Prgject 95-O1C. Mayor Fyle opened the public hearing. Assistant Administrator O'Neill noted that although the project was not entirely complete, it was far enough along to establish a fairly precise final cast, and adapting the assessment roll at this time would enable the City to collect payment of assessments in 1996. Consulting Engineer Bret Weiss reviewed the project costs totaling $1.98,054.96, with trunk sanitary sewer and water charges to be collected at the time of hookup. Public Works Director John Simola requested that Council consider allowing the benefiting parties of this project to pay the 1995 hookup rate until June 1, 1996, since the project ran later than expected. There being no comment from the public, Mayor Fyle closed the public hearing. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE SOUTHWEST AREA UTILITIES EXTENSION, PROJECT 95-O1C, AS PRESENTED. MOTION INCLUDES ALLOWING HOOKUP AT THE 1995 RATE UNTIL JUNE 1, 1996. Motion carried unanimously. SEE RESOLUTION 95-61. 8. Meadow Oak ~t~rm Sewer Outlet, Project 93-12C. Mayor Fyle opened the public hearing. Consulting Engineer Bret Weiss reported that the project was initiated to provide an outlet for the Meadow Oak pond while also serving the Dillard Avenue area with increased storm water capability. In addition, Dillard Avenue was reconstructed, which improved sight lines and restored a road that was near the end of its useful life. Page 3 Council Minutes - 11/13/95 Weiss reviewed the project cost, noting that the construction cost amounted to $341,839.$6 with an indirect cost of $101,606.98 for a total project cast of $443,446.84. MN/DOT contributed $50,000 toward the project, and the City will carry the cost of pipe oversizing, for a total assessable amount of $301,188.91. Using 162.63 assessable acres, the per-acre cost amounted to $1,852. The street reconstruction assessment was calculated at $7.88 per lineal foot far residents along Gillard Avenue, with the Township's portion amounting to $7,423.17. Weiss also noted that after concerns were voiced by Gillard Avenue residents regarding bike traffic, a bike shoulder construction amount of $3,134.55 was included in the calculation noted on each assessment notice; however, Council may delete that portion of the project if the residents are not in favor of adding a bike shoulder, Weiss explained that Council could include an additional 160 acres of undeveloped township property to the project area, which would reduce the per-acre assessment to $1571.32. He also noted that $3,500 in liquidated damages was deducted from the contract due to the extended time period for completing the project on Gillard Avenue. Concerns were raised by some residents that their properties would not benefit by the amount of the assessment; some felt that since their parcels did not experience water problems, there was no benefit; others felt the cost should be borne by the Meadow Oak development. Questions were also raised as to why the project wasn't constructed a few years ago when initially discussed by the City. Weiss explained that when the Meadow Oak subdivision was initially developed, the storm water was to drain into the I-94 right-of--way and through the ditch 33 system; however, after the developer agreement had been executed, the county would not allow the water to drain into the ditch system. Weiss reiterated that the project serves the entire area, including increased storm water capacity for the Gillard Avenue area, and was not meant to solve water problems on individual lots involving initial grading of the parcel. The following residents submitted formal written objections to the proposed assessment: Victor and Barb Hellman 155-p61-002020 155-061-002070 155-061-002090 155-061-002110 155-061-002130 Jeff and Colleen Nelson 155-061-002030 Rosamond Sandusky 155-061-002010 Page 4 Council Minutes - 11/13/95 Richard and Ila Cordes Patrick and Joann Olson Warren and Cindy Pederson Joan Pogatchruk Richard Busch Rod and Karen Norell Jennifer Bauer John Gurney Corey and Kimberly Hellman Mayor Fyle closed the public hearing. 155-061-003010 155-0$0-005020 155-061-002100 155-045-004100 155-061-0020$0 155-061-000010 155-061-001020 155-045-004080 155-osl-OO2o5o 155-061-00214Q It was suggested that perhaps the $3,500 in liquidated damages should be utilized to reduce the street cost for the Gillard Avenue residents. In addition, Council discussed deleting the bike shoulder portion of the street reconstruction. A show of hands by Gillard Avenue residents indicated that a clear majority preferred that the bike shoulder be deleted from the project. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO REDUCE THE PER-ACRE STORM SEWER COST TO $1,571.32 BY INCLUDING THE ADDITIONAL 160 ACRES OF UNDEVELOPED TOWNSHIP PROPERTY IN THE PROJECT AREA, TO USE THE $3,500 IN LIQUIDATED DAMAGES TO REDUCE THE PER LINEAL FOOT COST TO $6 FOR THE STREET RECONSTRUCTION, AND TO DELETE THE BIKE SHOULDER PORTION OF THE PROJECT. MOTION INCLUDES A CAPITAL COST OF $170,000 FOR THE ADDED 160 ACRES, WITH THE DEVELOPER OF THE AREA RESPONSIBLE FOR ANY COST OVER THAT AMOUNT. Motion carried unanimously. SEE RESOLUTION 95-62. 9. Maplewood Circle Storm Sewer Improvements, Project 95-09C. Mayor Fyle opened the public hearing. Public Works Director John Simola reported that after neighborhood meetings were conducted and it was found that the project would not go forward on its awn, the Council ordered the project after requests were made by residents for City involvement. Original estimates on the storm sewer improvements for the Maplewood Circle area were $7,170 For construction and $1,434 for engineering and administration, for a total of $8,604. Council had previously indicated that the City would cover the administration and engineering costs. The project was awarded to Fyle's Excavating, with the final project cost totaling $7,003.69. Page 5 Council Minutes - 11/13/95 Residents from the Maplewood Circle area stated that the City should be responsible for the project cost, as it was their view that the drainage problem should have been corrected at the time the area was developed. Julie Henrichs requested that someone from outside the City of Monticella review her lot because no work was performed on her property. Public Works Director Simola noted that the City would be glad to review the property with an engineer of Henrichs' choice. Councilmembers noted to residents that the City participated in the praject at the residents' request and that the final project cost was $3,000 less than the estimate. The following residents submitted formal written objections to the proposed assessment: Barbara Hamiltan 155-059-002110 Julie Henrichs 155-045-003040 Richard Jarvis 155-045-.003030 Mayor Fyle closed the public hearing. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION ADOPTING THE ASSESSMENT ROLL AS PRESENTED FOR THE MAPLEWOOD CIRCLE STORM SEWER IMPROVEMENTS. Voting in favor: Brian Stumpf, Tom Perrault, Shirley Andersan, Clint Herbst. Abstaining: Brad Fyle, as his company was involved in the project. Motion passed. SEE RESOLUTION 95-63. 10. zoning district designation of Part of,Lot,~, Block 1, Lauring Hillside Terrace Addition, from R-3 to PZM. Ale lid, Vaughn Veit. 11. ,~~1S2~y fia]1 use of the Hillside Partnership mall. $plicant, Hillside Partnership. 12. ~nn,~a~p~ation of a request to subdivide a portion o, Low. B~,~,sk.l, L~,llrin~ Hillside Terrace, for combination gdt~h,lb,~„H,i],lside mall p~p~yyQpplicant, Vaughn Veit. It was the consensus of Council to table the zoning map amendment, conditional use permit, and simple subdivision requests as requested by the applicant. Page 6 Council Minutes - 11/13/95 [] 13. Review of Ord q +a Pr ligyior atorr financial reoor . City Administrator Rick Wolfsteller reported that for the 3rd quarter of 1995, sales have increased 7.$% over the same period last year. The gross profit from sales has also increased approximately $%. Operating income far the first 9 months was slightly above the original budget projections. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY CLINT HERBST TO ACCEPT THE 3RD QUARTER LIQUOR STORE REPORT AS PRESENTED. Motion carried unanimously. 1 14. ~p m„ HigliSchool Arena Entrance. Assistant Administrator O'Neill reported that the Planning Commission has been reviewing issues relating to downtown and riverfront improvement; and in an effort to help develop community involvement, the HR,A is sponsoring a visit by Theresa Washburn, a downtown redevelopment specialist, on Thursday, November 16. Washburn will be touring the community and will present ideas for design and what local residents can do to participate, organize, and encourage redevelopment. The 7 p.m. meeting will be open to the public, and O'Neill noted that the Economic Development Director had widely publicized the event through the schools, the newspaper, radio, etc. This was an information item only, no action taken. 15. r~nSa~Qx~.tion of rejecting bids for sale of fire department van and authorizing transfer to public works department. Public Works Director John Simola reported that the fire department advertised far bids on a 1975 Chevrolet 1-ton equipment stepvan and received only two bids, with the highest being $$63. Simola requested that the Council consider transferring the stepvan to the street and park department for an amount equal to the highest bid. AFTER DTSCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY ANDERSON TO AUTHORIZE TRANSFER OF THE FIRE DEPARTMENT'S EQUIPMENT VAN TO THE PUBLIC WORKS DEPARTMENT AT A COST OF $865. Motion carried unanimously. Page 7 Council Minutes - 11/13/95 16. City Administrator Wolfsteller reported that this item was tabled at the previous Council meeting for further research. He noted that additional quotations ranging from $19 to $100 per chair have been submitted, and staff requested direction from Council as to what type of chair and price range was acceptable. The current council chamber chairs would be transferred to the public works department. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY SHIRLEY ANDERSON TO PURCHASE 60 CHAIRS AT A COST OF $40 EACH FROM GOLDEN VALLEY FURNITURE. Voting in favor: Brian Stumpf, Shirley Anderson, Clint Herbst, Brad Fyle. Abstaining: Tom Perrault, as he does business with Sam's Club. There being no further business, the meeting was adjourned. ~, LCN" Ka en Doty Office Manager Page 8