2009 Budget2009
BUDGET
CITY OF MONTICELLO, MINNESOTA
505 WALNUT STREET, SUITE 1
MONTICELLO, MN 55362
PHONE: (763) 295-2711
FAX: (763) 295-4404
WEB: ci.monticello.mn.us
MONTICELLO
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CITY OF MONTICELLO, MN
2009 BUDGET
TABLE OF CONTENTS
INTRODUCTION ............................................................. A
2009 City Officials ..................................................... A-1
How to Read the Budget .............................................. A-2
Mayor's Letter .......................................................... A-3
Transmittal Letter ...................................................... A-5
SUMMARY INFORMATION ............................................. B
Organizational Chart .................................................. B-1
Fund Structure and Budget Basis .................................... B-2
Fund Organizational Chart ........................................... B-4
Budget Process ......................................................... B-5
Budget Calendar.. B-5
Financial Management Policies ...................................... B-6
Budget Assumptions, Trends and Sources .......................... B-9
Schedule of Budgeted Operating Transfers ......................... B-14
Combined Budgetary Fund Summary ...................... ....... B-15
GENERAL FUND .............................................................. C-1
General Fund Summary ................................................ C-2
General Fund Revenues ................................................ C-5
Mayor and City Council ............................................... C-8
City Administration ..................................................... C-10
Elections ................................................................. C-12
Financial Administration ............................................... C-13
Audit ...................................................................... C-15
City Assessing ........................................................... C-16
Legal ...................................................................... C-17
Human Resources ....................................................... C-18
Planning, Zoning, and Community Development .................. C-20
Information Systems Administration ................................. C-22
City Hall .................................................................. C-24
Law Enforcement ....................................................... C-25
Fire Department ......................................................... C-26
Fire Relief ................................................................ C-28
Building Inspections .................................................... C-29
Civil Defense ............................................................ C-31
Animal Control .......................................................... C-32
National Guard .......................................................... C-33
Public Works -Administration ....................................... C-34
Public Works -Engineering ........................................... C-36
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CITY OF MONTICELLO, MN
2009 BUDGET
TABLE OF CONTENTS CONTINUED '
GENERAL FUND CONTINUED '
Public Works -Inspections ............................................. C-38
Public Works -Streets and Alleys ..................................... C-40
Public Works -Ice and Snow .......................................... C-42 '
Public Works -Shop and Garage ...................................... C-44
Public Works -Parking Lots ........................................... C-45
Public Works -Street Lighting ......................................... C-46 '
Public Works -Refuse Collection ..................................... C-47
Community Celebrations ................................................ C-48
Senior Center ............................................................. C-49 t
Community Education ................................................... C-50
Y.M.C.A ................................................................... C-51
Transit ...................................................................... C-52 '
Ice Arena .................................................................. C-53
Public Works -Parks Administration ................................. C-54
Public Works -Parks Improvements .................................. C-56 '
Public Works - Parks Ballfields ........................................ C-57
Economic Development ................................................. C-58
Unallocated Insurance ................................................... C-60 ,
SPECIAL REVENUE FUNDS .............................................................. D-1
Special Revenue Fund Summary ...................................... D-2 '
Library Fund ............................................................. D-4
Street Reconstruction Fund ............................................
Economic Development Fund ......................................... D-6
D-8 '
Deputy Registrar Fund ................................................. D-10
Minnesota Investment Fund..
Economic Recovery Grant Fund ...................................... D-12
D-14 '
Shade Tree Fund ........................................................ D-16
Community Center Fund ...............................................
Park and Pathway Dedication Fund .................................. D-18
D-22 '
Orderly Annexation Area Fund ....................................... D-24
Capital Outlay Revolving Fund .......................................
Street Lighting Improvement Fund ................................... D-26
D-28 '
Sanitary Sewer Access Fund .......................................... D-30
Storm Sewer Access Fund .............................................
Water Access Fund ...................................................... D-32
D-34 '
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CITY OF MONTICELLO, MN
2009 BUDGET
TABLE OF CONTENTS CONTINUED
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DEBT SERVICE FUNDS ...................................................... E-1
Debt Service Fund Summary ............................................ E-2
1994A G. O. Refunding Bond Fund .................................... E-4
1995A G. O. Refunding Bond Fund ..................................... E-6
1997A G. O. Improvement Bond Fund ................................. E-8
2002 G. O. Improvement Bond Fund ................................... E-10
2003A G. O. Improvement Bond Fund ................................. E-12
2005A G. O. Improvement Bond Fund ................................. E-14
2007A G. O. Improvement Bond Fund ................................. E-16
2008A G. O. Sewer Revenue Refunding Bond Fund ................. E-18
Consolidated Bond Fund .................................................. E-20
Waste Water Treatment Plant Note Fund.. .................. E-22
1998B G. O. Water System Refunding Bond Fund ................... E-24
1999 G. O. Improvement Bond Fund ................................... E-26
2000A G. O. Improvement Bond Fund ................................. E-28
2000A G. O. Public Project Revenue Bond Fund ..................... E-30
2000B G. O. Improvement Bond Fund ................................. E-32
1985 G. O. Tax Increment Bond Fund .................................. E-34
1989 G. O. Tax Increment Bond Fund .................................. E-36
2004A G. O. Taxable Tax Increment Bond Fund ...................... E-38
2008A G. O. Revenue Refunding Bond Fund .......................... E-40
Schedule of Outstanding Bonds .......................................... E-42
CAPITAL PROJECT FUNDS .................................................. F-1
Capital Project Fund ....................................................... F-2
5 -Year Capital Improvement Plan ..................................... F-4
ENTERPRISE FUNDS ........................................................... G-1
Enterprise Fund Summary ................................................ G-2
Water Fund .................................................................. G-3
Sewer Fund .................................................................. G-5
Liquor Fund ................................................................. G-9
Cemetery Fund ............................................................. G-11
Fiber Optics Fund .......................................................... G-13
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CITY OF MONTICELLO, MN
2009 BUDGET
TABLE OF CONTENTS CONTINUED
APPENDIX .............................................................................................. H
General Information ..................................................... H-1
Monticello City Map .................................................... H-2
Historical Property Tax Information .................................. H-3
Summary of Tax Levies, Payment Provisions,
And Minnesota Real Property Valuation .................... H-3
Conversion Formula for EMV to Net Tax Capacity ................ H-7
City Personnel Count .................................................... H-8
Glossary of Terms ........................................................ H-10
List of Acronyms ......................................................... H-17
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2009 CITY OFFICIALS
City Council
Clint Herbst
Mayor
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Tom Perrault Glen Posusta
Council Member Council Member
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Brian Stumpf Susie Wojchouski
Council Member Council Member
City Department Heads
Jeff O'Neill -City Administrator
Dawn Grossinger -Deputy City Clerk
Tracy Ergen -Human Resource Manager
' Angela Schumann -Community Development Director
Megan Barnett -Economic Development Director
Gary Anderson -Chief Building Official
' Tom Kelly -Finance Director
Steve Joerg -Fire Chief
Ann Johnson -Deputy Registrar Manager
Kitty Baltos -Community Center Director
' Randall Johnsen -Liquor Store Manager
Bob Paschke -Public Works Director
Tom Moores -Street Superintendent
' Tom Pawelk -Parks Superintendent
Matt Theisen -Water & Sewer Superintendent
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HOW TO READ THE BUDGET '
The budget document serves two distinct purposes. One purpose is to present the city
council, staff members, residents and other interested readers, concise and readable '
information about the City of Monticello. The other purpose is the management of the
City with a financial and operating plan that conforms to the City's accounting system.
The budget balances City revenues with community priorities and requirements. The '
annual budget serves as a communication device, a policy document, a resource
allocation tool, an accountability tool, and a management tool. The budget grants
spending authority to City Staff, as well as providing the spending plan for the City of '
Monticello.
The budget message provides an overview of the key policy issues and programs in the '
budget, and presents major areas of emphasis.
The schedules and summaries provide the heart of the document as an operating and '
financial plan. Each fund section contains revenue and expenditure summaries, overview
of major revenue and expenditures information, department descriptions, service level
objectives and issues and workload data. '
The appendix includes other important financial and City information, such as,
community profile, City statistics, description of property tax system, general '
information, and a glossary of terms.
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' MONTICELLO
City Council Members, Citizens and Staff;
It is my privilege to present the 2009 budget for the City of Monticello. This budget, as
adopted by the City Council, identifies how the City resources will be spent in 2009.
This budget is the City's financial management plan and has been designed to be
responsive to public service demands and carrying out service over the coming year. It is
the City's intent to submit and manage the budget in the most open and straightforward
manner possible, which will allow consistent and careful management of all resources.
The City of Monticello continually faces many challenges which draw upon the resources
and value judgments of all of us.
This budget recognizes the effects that the slumping housing market and State economy
has on resources, yet the 2009 budget maintains services and addresses current and future
infrastructure needs.
From 2005 through 2007 the City's tax levy was reduced or maintained at the previous
year's levy, with reserves or revenues from new development used to balance the budget.
t The 2008 and 2009 budgets reduced the dependency on reserves to fund City operations,
while balancing the effects of an increased property tax levy.
' The biggest issue facing the City of Monticello: s revenue sources is the State's economy
and the State's projected budget shortfall for next year. The City is scheduled to receive
approximately $355,000 in Utility Valuation Aid and $260,000 in Market Value
' Homestead Credit. As the State balances its budget one or both of these revenue sources
could be reduced. If these reductions are significant, the City will have no choice but to
amend its 2009 budget.
The City's 2009 revenue budget also reflect decreased revenues from new building
permits and new developments because of the current housing market. The housing
' foreclosure issue also requires enforcement of City codes and monitoring of vacant
properties for blight issues, which places pressure on the City's code enforcement budget.
t The enterprise fund for the City's fiber optic system (FiberNet Monticello) is included in
the 2009 budget. The City plans on moving forward with its fiber optic system once
court case is settled (in the City's favor) in early 2009. The City has already constructed
' Monticello City Hall, 505 Walnut Street, Suite 1, Mon~cel$~, MN 55362-8831 (763) 295-2711 Fax (763) 295-4404
Office of Public Works, 909 Golf Course Road, Monticello, MN 55362 • (763) 295-3170 • Fax (763) 271-3272
Department of Motor Vehicles, 119 3rd Street East, Monticello, MN 55362 • (763) 295-2712 • Fax (763) 271-3239
the fiber optic backbone of the system and constructed the operations building (head-end
building) in late 2008 by borrowing funds from the City's liquor store operations. The
City will fund the construction of necessary infrastructure, facilities and beginning
operations from the issuance of revenue bonds in 2008. Construction of the entire system
is estimated to begin in early 2009 with phone, television, and Internet services available
to customers in mid 2009. No property taxes will be used to fund the operations of
FiberNet Monticello.
The City's department of motor vehicle (DMV) expanded its service hours to include
Saturday hours in 2008. The DMV has currently petitioned the State and is hopeful it
will be able to offer driver license renewal services beginning in early 2009.
The City's liquor store operations hired a new manager in late 2008, who has
implemented some changes already, but will implement more in 2009 with the hopes of
making the store more profitable. These profits can then be used to help finance future
City projects, such as road and/or park improvements.
Finally, Public Safety remains a priority of the City and this budget includes a fully year
costs associated with the increased hours for Wright County Sheriff's Department that
was begun in July 2008 and the purchase of a new fire pumper truck and duty officer
vehicle to improve response time and efficiencies of the Monticello Fire Department.
It is my hope the 2009 budget will meet the expectations and needs of Monticello
residents. My sincere thanks are extended to the City Council and staff for their time and
effort in preparation of this document.
Sincerely
Clint Herbst
Mayor
City of Monticello
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INTRODUCTION
' This budget document should be viewed as more than just a collection of financial data.
In addition to the financial data contained herein, it includes information on the City of
Monticello's organization, descriptions of programs and services, and a variety of
' statistics related to activity workload measures. Furthermore, the budget is a reflection of
the City's plans, policies, procedures, and objectives regarding the services to be
provided in 2009.
BUDGET POLICY AND STRATEGY
' The 2009 budget document has been prepared after analyzing and evaluating requests
from the various departments, and represents the requested financial support for the
operation of the City of Monticello for the upcoming fiscal year. Revenue estimates are
conservative. The importance of a sound revenue picture cannot be overstated.
Revenues must be estimated realistically. Revenue estimates are based on historical
trends and projected conservatively.
t The City of Monticello provides a range of services to the community, including police
and fire protection, street and park maintenance, snow and ice removal, water and sewer
utility services, and administrative and planning services. In addition the City owns and
operates a Community Center (MCC), Department of Motor Vehicles (DMV) center,
Municipal Off-Sale Liquor operation, and a fiber optic network (FiberNet Monticello).
' The level of service provided by the proposed budget is similar to that currently enjoyed
by the community and in some cases increased.
' MAJOR INITIATIVES
The City of Monticello provides a full range of municipal services, as listed in the
' previous paragraph and as authorized by State Statute. Monticello has been blessed with
many assets, including beautiful setting, an excellent location, a rich heritage, and a
talented population. The City seeks to use, preserve and enhance these assets in building
a great place to live, work, shop, and play. The City will fulfill the goals below to
achieve this mission:
' 1. Maintain the lowest possible tax rate while providing the highest possible
City services.
' 2. Provide an unequaled system of parks, trails and recreational facilities,
including the unique assets of the Monticello Community Center, the
Mississippi River and conversion of the YMCA Camp Manitou into a
' regional park.
3. Maintain the City streets by following an annual seal coat and crack seal
program and overlaying streets before they are beyond repair and need
' replacing.
4. Improve traffic flow around and through the City.
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5. Maintain a downtown area that combines a successful commercial district, '
community identity and heritage and connection with the Mississippi River.
6. Seek to expand the supply of "move up" housing that allows people to
upgrade their home without leaving the community. '
7. Seek to develop and attract a wide range of employment opportunities with a
growing emphasis on jobs at higher wage levels. '
8. Continue to maintain high quality water and waster water treatment facilities.
9. Provide unequaled access to data through high speed Internet, phone and
television through its fiber optic network. '
City Council and Staff used these goals to direct the development of the City's 2009
budget. '
TOTAL BUDGET
Th '
e City of Monticello beginning in 2009 will budget all fund types and funds of the
City. Previously the City did not include Capital Project Funds as part of their budget
process or document. Each is responsible to account for a particular activity or '
activities. Each fund type will be discussed within this letter and in the budget document.
The following 2009 budget was established for the City: '
Revenue Expenditures
Funds 2008 2009 2008 2009 ,
General $ 7,482,449 $ 7,157,601 $ 7,424,409 $ 7,157,601
Special Revenue 6,744,633 6,632,144 6,968,628 9,065,960
Debt Service 5,575,499 6,192,140 5,859,693 9,134,080 '
Capital Project 00 4,495,643 00 4,715,000
Enterprise 6,328,945 6,257,325 7,174,908 7,960,543
Total $26,131,526 $30,734,853 $27,427,638 $38,033,184 '
PROPERTY TAXES '
The State of Minnesota has granted local municipalities the authority to levy tax to fund
operations and debt payments. For the City of Monticello, the property tax levy accounts '
for approximately 73% of the General Fund revenues and 43% of the Special Revenue
Funds revenues. The Debt Service Funds, in 2009, will levy $835,556 in property taxes
for debt service payments, compared to using $751,105 of reserves in 2008 to pay the '
City's debt payments. For 2009, the City's property tax levy will be $7,750,000, an
increase of 1.97% from 2008. In the past, the City has used reserves to fund operations
and debt payment instead of increasing property taxes. Beginning in 2008 the City '
increased property taxes and started to reduce the amount of reserves needed to balance
the City's budget. The 2009 budget uses $509,643 of debt service reserves compared to
$751,105 in 2008. The table on the following page provides a historical view of the '
City's property tax levies:
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Year Tax Levy Change
2002 $6,498,079 -
2003 6,782,018 4%
2004 6,957,915 3%
2005 6,957,915 0%
2006 6,750,000 (3%)
2007 6,500,000 (4%)
2008 7,600,000 17%
2009 7,750,000 2%
The Wright County Assessor values all property in the City. It is this market value that is
applied to the class rates assigned by the State to determine a property's tax capacity.
The County estimates the City's tax capacity for taxes payable in 2009 at $16,781,096,
which is a 3.65% increase. The City's property tax levy is divided by the tax capacity to
determine the City's tax rate, which is applied to each property's tax capacity to
determine that property's City property tax amount before any credits are applied. For
2009, the City's tax rate is expected to decrease from 46.943% down to 46.183%.
The City at this time does not have the authority to levy or collect local sales taxes or
other types of taxes under the State's tax system. A summary of the. State's property tax
system is in the appendix of this document.
PERSONNEL SERVICES
The City's 2009 budget includes an estimated cost-of-living increase of 3% effective on
January 1St for City staff. However city council in December 2008 approved acost-of-
living (COLA) increase of 1 % for 2009 due to the State and National economy. The
City's public works employees are union employees. The City's union contract is set to
expire on March 31, 2009, which could have an effect on the approved 2009 COLA
increases.
The City's health insurance premiums were to increase over 28% for 2009. The City's
dental insurance policy was to increase over 34%. The City pays approximately 80% of
these premiums. Based on these proposed rate increases the City accepted price quotes
for other insurance vendors and looked at other plan options, and for 2009, the City will
be changing both health and dental insurance providers to reduce the cost to 0% and 5%
respectively. Staff will continue working with the City's insurance agent to find ways to
reduce future premium increase to both the City and employees.
For 2009, there is a new position budgeted for an administrative assistant. The cost of
this position would be more than offset by reduced consulting planner cost to the City.
This will be done by freeing up some of the economic development director and
community development director and possible the city administrator's time from
performing routine tasks to performing more complicated tasks that the City currently
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contracts out for due to a shortage of time. In addition, the 2009 budget increases the
hourly fire inspector rate from $13 to $15 per hour.
Finally, in 2005 the State Legislature passed a pension bill, which phased in increases for
both the employee and employer contributions to the Public Employees Retirement
Association (PERA). For 2009 the employee contribution rate will remain at 6.00% of
wages, while the employer contribution rate will increase from 6.50% to 6.75%.
Currently the contribution rate for employees will remain at 6.00% for 2010, but the
employer rate will increase to 7.00% in 2010.
The remainder of this letter will describe the major initiatives for 2009 for each of the
fund types and their activities.
Expenditures
GENERAL FUND
The 2009 budget decreased 3.6% from the 2008 budget. The General Fund expenditure
budget consists of the following departments:
2008
Budget
General Government $1,531,524
Public Safety 1,960,553
Public Works 2,688,093
Culture & Recreation 1,013,373
Economic Development 43,461
Miscellaneous 187,405
Total General Fund $7,424,409
2009
Bud eg_t Change
$1,441,245 (5.9%)
1,977,996 0.9%
2,524,092 (6.1%)
989,790 (2.3%)
74,714 71.9%
149,765 2( 0.0%)
$7,157,601 (3.6%)
The Public Works Department is the largest department in terms of budgeted
expenditures and the street and alleys activity budget is the largest activity within the
department. The budget for the street and alleys activity was decreased 13% due to
replacement of more costly equipment purchases in 2009 than what is needed in 2009.
Equipment schedule to be replaced in 2009 include a ditch tractor mower and mid-sized
loader. Also in 2009 the amount budgeted for street improvement and seal coating is less
than the amount budgeted in 2008 because of smaller projects being planned in 2009.
The budget for street materials and motor fuel are being increased for 2009 for
anticipated higher fuel costs.
Other changes to activities within the Public Works Department include a decrease in the
ice & snow activity because of replacement of more costly equipment in 2008 compared
to 2009; however this activity also has budgeted for increased fuel costs also. The
decrease in the public works inspection activity is from sifting some of the time spent
allocation and cost of the two City construction inspectors to the public works
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administration and engineering activities based on the current job duties of these
positions. Finally the parking lot activity budget is decreased 11 % due to less
' improvement cost needs
The second largest department based on expenditures is the Public Safety Department.
Activities budgeted in the Public Safety Department include law enforcement, fire,
building inspections, civil defense, national guard, and animal control. The City of
Monticello contracts with the Wright County Sheriff s department for law enforcement.
The 2009 contract includes an increase in the hourly rate and a full year of costs related
to the increased hours of services that began in July of 2008.
The fire activity budget pays for the operations of the City's paid volunteer fire
department. Changes in expenditures include increasing the pay for fire inspector from
$13.00 per hour to $15.00. The largest addition is the purchase equipment including the
' purchase of the new pumper truck of which the 2009 budget includes $141,000 with the
balance to be paid from reserves. Other equipment purchases include the purchase of
"Duty Officer" vehicle and the purchase of new 800MH radios for the department.
' The reduction in the civil defense budget is due to shifting more of the building official's
time to the building inspection activity from civil defense. While the decrease in the
' building inspection activity is the result of less funds budgeted for equipment
replacement and the elimination of the budget for temporary inspectors.
' The biggest change to the General Government Department is the addition of the human
resource activity. In late 2008 the City hired its first part-time human resource manager.
The new activity will not only account for the personnel services of this position, but will
account for the cost of activities associated with human resource managements, such as
safety training or other City-wide programs related to personnel. Other changes include
a decrease to the election activity since there are no elections being held in the fall,
' decreases to the planning & zoning budget due to less consulting planner time because in
2008 the City completed the update of the City's Comprehensive Plan and the new
' administrative assistant position, which will allow staff to do work that was previously
contacted out. The data processing increased from shifting some of the time allocation
and costs of the project coordinator from the financial administration activity to data
' processing. The city hall activity budget increased as the result of moving cost associated
with advertising, promoting and publishing newsletters to this activity.
' The budget increase in the Economic Development Department is due to increased
training costs for the City's new economic development director and adding new
programs.
The budgets for the Culture and Recreation and Miscellaneous Departments were
adjusted based on past expenditure history, planned activities and equipment and facility
' improvement needs in 2009. The decrease in the Parks & Recreation Activity is from a
decrease in park improvements.
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Revenues '
The revenues to support these expenditures are classified as follows:
2008 2009
Budget Budget Change
Property Taxes $5,743,929 $5,272,379 (8.2%)
Licenses & Permits 592,295 891,900 (0.1%)
Inter-Governmental 259,790 498,056 91.7% t
Charges for Services 472,700 383,950 (18.8%)
Fines & Forfeits 150 750 400.0%
Special Assessments 00 00 0.0% '
Miscellaneous Revenue 367,195 291,452 (20.6%)
Transfer from Other Funds 46,390 119,114 156.8%
Total $7,482,449 $7,157,601 (4.3%)
The budget for Licenses & Permits and Charges for Services are decreased to reflect the
slow down in new residential housing construction based on the current housing market 1
and economic condition of the State and Country. The City expects 2009 building permit
revenues to be lower than recent history. The City expected permit revenues to decline in
2008, but a serious hail storm over the Memorial Day weekend required almost every '
home in the City to need their roof and/or siding be replaced.
The increase in Inter-Governmental Revenues is due to the new Utility Valuation Aid ,
program, which is to easy the tax burden of reducing the property valuations of utility
property, which reduces or shifts property tax revenue from the utility companies to
residents. The City of Monticello is scheduled to receive $355,729 for this new aid, of '
which $241,316 is allocated to the General Fund. However, given the State's looming
budget shortfall, this aid could be reduced or cut completely by the State as a method of '
balancing their budget.
The decrease in Miscellaneous Revenues is from decreased interest earnings projections '
on the City's investments.
The Transfer from Other Funds is from the City's Capital Revolving Fund where money
for the purchase of the new pumper truck had been previously budgeted and reserved for
this purchase.
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The Property Tax Levy generates 73% of the revenues in the General Fund and was
based on the operating needs of the City after all other revenues have been subtracted
from expenditures. The City does not have the ability to use other taxing methods, such
as local sales taxes or income taxes as a revenue source. Therefore, the City will '
continue to be dependant on its property tax revenue as its major revenue source into the
future. For this reason, City Council must use its judgment as to the proper level of '
service and which services to provide when determining the proper level of property
taxes to levy.
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SPECIAL REVENUE FUNDS
The City of Monticello's currently operates Special Revenue Funds for its Library, Street
Reconstruction, EDA, Shade Tree, Parks and Pathway Dedication, Community Center,
Deputy Registrar, and Sewer, Water and Storm Water Access activities. In the past other
Special Revenue Funds included the Minnesota Investment Fund, Environment Clean-Up
Fund, Economic Recovery Grant Fund, CMIF Fund, Orderly Annexation Fund and
Capital Outlay Revolving Fund. Some of these funds are still active or could become
active in the future, but have had or will have very minor to no activity in 2009.
' The major expenditure change to these Special Revenue Funds is the increase of transfers
for improvement projects from the Street Reconstruction Fund, Parks and Pathway
Dedication Fund, and Sewer, Water and Storm Water Access Funds. This increase is tied
to past projects which required funding from these funding sources and proposed projects
in 2009. However, the 2009 budget for Special Revenue Funds do reflect a reduction in
the revenues the City would receive from development fee for the Parks and Pathway
Dedication Fund, and Sewer, Water and Storm Water Access Funds.
Another budget change affects the Community Center Fund. In 2008 the City refinanced
' the bonds which financed the construction of the Community Center, thus reducing this
funds operating transfer to the debt service funds. For 2009 the saving total $48,950 and
' the new debt issue is projected to save the Community Center $258,569 over the next 7
years.
The Deputy Registrar Fund has $60,000 budgeted (transfer to Capital Project Funds) to
repair and seal the deteriorating block exterior of the building and remodel the interior to
add space for a camera station so that the City can issue driver license renewals in the
future.
In 2008 the City began inspecting elm trees for Dutch Elm Disease and discovered a very
large number of elm trees affected by the disease. The City has begun removing these
trees, of which the process will continue into 2009. In addition the City has a program in
place where resident can replace removed trees at discounted prices. Therefore, the 2009
' Shade Tree Fund budget is being increased almost 37% to cover the cost of inspecting,
removing and replacing these diseased elm trees.
' Finally, the City's property tax levy and State Aids will include $300,000 for street
reconstruction projects, which for 2009 include the possible reconstruction of River
Street. There were funds reserved in the past for future street reconstruction projects.
' Overall the City's property tax levy to finance Special Revenue Funds will be $2,853,065
for 2009 compared to $3,011,121 in 2008.
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DEBT SERVICE FUNDS ,
The City's debt obligation for 2009 is $8,014,831 with the funding coming through the
collection of special assessments, tan increments, and the use of $2,94,1,940 of reserves.
The reserves are available because of prepayments of special assessments and available
interest earnings. If the City had not received these prepaid special assessments, more of '
the funding would be coming from special assessment collections. Included in the City's
2009 debt obligation are plans to redeem the 2003A Improvement Bond in February of
2009 in the amount of $1,801,916. The City is currently does not plan on issuing any '
new debt in 2009. The City's bond rating of "A2" was confirmed from Moody's
Investors in 2008.
CAPITAL PROJECT FUNDS ,
For the first time, the 2009 budget includes Capital Project Funds. The budget for the
Capital Project Funds are based on the 2009 project expenditures listed in the City's five-
yearcapital improvement plan for City buildings, parks, and infrastructure
improvements. The main revenue source for 2009 is transfers from other City funds. '
Projects to be funded in 2009 include the purchase of Bertram Chain of Lakes property
and preliminary construction of ball field development, outside and inside building
improvements to the DMV building and various street construction projects. '
ENTERPRISE FUNDS
,
The lar est Chan e in the Ente rise Funds is the com letion of construction of the Ci
g g ~ p tY
fiber optic network (FiberNet Monticello) operations in 2009. This system construction
was begin in late 2008 however the funding source was to be revenue bonds, which are
now tied up in escrow pending a court case bought forth by the local phone service
provider. Still the City was able to use Liquor Fund reserves to begin construction of the
fiber backbone in 2008. The 2009 budget assumes the City will prevail in the litigation '
and the bond process will become available to complete construction of the system m
early 2009, with service beginning to customers in spring of 2009 for phone, cable TV,
and internet services. The expense budget for FiberNet Monticello is estimated at
$642,000 with revenues of $25,000. The revenue pro~echon does not include the
proceeds of the planned bond issue in June of 2008 to fund start up costs of the system.
The major change to the City Water and Sewer Funds is the 5% rate increase to cover
operating expenses and some of the depreciation of the systems. Water Fund revenues
are budgeted at $973,375 while the expense budget, including depreciation is $1,165,367. '
Sewer revenues are $1,485,950 compared to expenses of $2,402,753.
d
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re
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e
The Liquor Fund operating transfer to help support other City activities an
tax levy is budgeted at $150,000 compared to the $171,619 in 2008 and $250,000 it was
in previous years. '
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' FUND BALANCES
The 2009 budget proposes that expenditures exceed revenues by $7,298,331. However,
in the Enterprise funds, reserves will be used to fund depreciation of assets as revenue
levels are sufficient to cover operating expenses and some, but not all depreciation.
The City's 2009 General Fund's budget is a balanced budget, meaning revenues,
including operating transfers in from other funds equal expenditures including any
' operating transfers out to other funds. The General Fund's fund balance is projected at
83% of 2009 budgeted expenditures; however most of the fund balance is designated for
future capital expenditures, such as, the purchase of the new fire truck and park
' improvements. The City maintains the General Fund's working capital fund balance at
45% of the next year's operating budget because the City receives its tax payments in
July and December and need this fund balance to pay for City operations.
' Much of the reserves of the Special Revenue Funds in 2009 will be transferred to the
Capital Project Fund to be used on City infrastructure projects in 2009. Other Special
Revenue Funds, such as, the Community Center, Library, and Deputy Registrar try and
maintain a fund balance of 25%.
' Fund balances in the City's Debt Service Funds are used to retire the City's debt on a
timely basis. For 2009 the City proposes to use $2,941,940 to pay off its 2009 debt
obligations. The City will also use $219,357 of reserves to fund proposed capital projects
in 2009.
Overall the City's fund balances are within City guide lines and are sufficient to meet
current and future operations and obligations of the City
' CONCLUSION
Conserving the financial resources of the City continues to be very important. The
budgeting function is the prime tool to make sure the City's limited resources are wisely
utilized. It is my belief that the 2009 budget allows the City to deliver the finest
municipal services in the most cost effective and efficient manner, and in so doing,
ensure the highest quality of life for our residents.
The 2009 budget is the product of the collective efforts of the City Council and City staff.
I am appreciative of the commitment, good judgment and expertise each of them
contributes to the budget process.
Respectfully submitted,
`~
Thomas Kelly
Finance Director
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FUND STRUCTURE AND BUDGET BASIS '
The financial structure of the City is similar to other governments with the use of funds. Funds '
are the control structures that ensure that public moneys are spent only for those purposes
authorized and within amounts authorized. Funds are established to account for different types '
of activities and legal restrictions that are associated with a particular government function. The
Governmental Accounting Standards Board (GASB) defines a fund as:
A fiscal and accounting entity with aself-balancing set of accounts recording cash and
other financial resources, together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the purpose of carrying on '
specific activities or attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
All of the funds used by the City must be classified into one of seven "fund types". Four of these
fund types are used to account for the City's "governmental-type" activities and are know as
"governmental funds". Two of these fund types are used to account for a government's '
"business-type" activities and are know as "proprietary funds". Finally, the seventh fund type is
reserved for a government's "fiduciary activities". The City does not currently operate any
fiduciary activities. '
Governmental Fund types are used to account for governmental-type activities. These are the
General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. These ,
are the funds through which functions of the City are financed and budgets are appropriated.
The General Fund is used to account for most of the day-to-day operations of the City, which are '
financed from property taxes and other general revenues. Activities financed by the General
Fund are those not accounted for in other funds. The City can only have one General Fund. '
Special Revenue Funds are used to account for revenues denved from specific taxes or other
earmarked revenue sources which, by law, are designated to finance particular functions or ,
activities of the City and which therefore cannot be diverted to other uses.
Debt Service Funds are used to account for the payment of interest and principal on general and ,
special obligation debts other than debt issued for and serviced by a government enterprise.
The Capital Project Funds account for all resources used for the acquisition and/or construction '
of capital equipment and facilities except those financed by Enterprise and Internal Service
Funds.
One Proprietary Fund Type is used to account for the City's business-type activities. The City '
uses Enterprise Funds. Enterprise Funds are used to account for operations (a) that are financed
and operated in a manner similar to private business -where the intent of the governing body is '
that the costs (expenses, including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through user charges, or (b)
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7
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where the governing body has decided that periodic determination of revenues earned, expenses
incurred, and/or net income is appropriate for capital maintenance, public policy, management
control, accountability or other purposes.
Internal Service funds are used to account for the financing of goods or services provided by one
department to other departments of the City. The City currently does not operate any internal
service funds.
Fiduciary Funds are used when a government holds or manages financial resources in an agent
or fiduciary capacity. The City of Monticello does not operate any of these funds at the current
time.
The Budget Basis used by the City of Monticello is the modified accrual basis of accounting for
governmental fund types (for example, the General Fund, Special Revenue Funds, Debt Service,
and Capital Project Funds). Under this accounting method, revenues are recognized in the
accounting period in which they become available and measurable. Available means collectible
within the current period or soon enough thereafter to be used to pay liabilities of the current
period. Expenditures are recognized in the period in which the fund liability is incurred, except
for outstanding interest on general long-term debt, which is recognized when due.
Enterprise and Internal Service Funds use the accrual basis of accounting. Under the accrual
basis revenues are recognized when they are measurable and earned. Expenses are recognized in
the period incurred, if measurable. The budget basis for Enterprise and Internal Service Funds is
also the accrual basis with the exception noted below.
' The City's Comprehensive Annual Financial Report (CAFR) shows the status of the City's
finances on the basis of "generally accepted accounting principles" (GAAP). In most cases this
conforms to the way the City prepares its budget. The exceptions are:
fl
1. Compensated absences liabilities that are expected to be liquidated with expendable
available financial resources are accrued as earned by employees (GAAP) as opposed
to being expended when paid (budget).
2. Capital outlay within the Enterprise Funds are recorded as assets on a GAAP basis
and expended on a budget basis.
The CAFR shows fund expenditures on both a GAAP basis and budget basis for comparison
purposes.
' B-3
Fund Structure
Governmental
City of Monticello
Budgeted Funds
Mayor & Council Library 1994 Refunding Bond
Administration Street Reconstruction 1995 Refunding Bond
Elections Economic Development 1997 Improvement Bond
Financial Admin. Environment Clean-Up 2002 Improvement Bond
Audit Deputy Registrar 2003 Improvement Bond
City Assessing MN Investment 2005 Improvement Bond
Legal Econ. Recovery Grant 2007 Improvement Bond
Human Resources CMIF Fund 2008 Sewer Refunding Bd
Planning & Zoning Shade Tree Consolidated Bond Fund
Data Processing Community Center WWTP Note
City Hall Park & Path Dedication 1998 Water Refunding Bd
Law Enforcement Orderly Annexation Area 1999 Improvement Bond
Fire Department Capital Revolving 2000 Improvement Bond
Fire Relief Street Light Improv. 2000 Public Proj. Rev. Bd
Building Inspect. Sanitary Sewer Access 20008 Improvement Bond
Civil Defense Storm Sewer Access 1985 Tax Increment Bond
Animal Control Water Access 1989 Tax Increment Bond
National Guard 2004 Tax Increment Bond
Public Works Admin. 2008 Rev. Refunding Bd
Engineering
Public Works Inspec.
Streets & Alleys
Ice & Snow
Shop & Garage
Parking Lots
Street Lighting
Refuse Collection
Community
Celebration
Information Center
Senior Center
Community
Education
Y.M.C.A.
Transit
Swan River School
Ice Arena
Parks Administration
Park Improvements
Parks Ballfields
Econ. Develop.
Unallocated
Unallocated Ins.
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Capital
Projects
Proprietary
Enterprise
Funds
Water
Sewer
Liquor
Cemetery
FiberNet
BUDGET PROCESS
The City of Monticello's budget process begins in May when the City Council and staff meet in
a workshop setting to set goals and priorities for the up coming fiscal year. At the end of June
budget worksheets along with the goals and priorities are distributed to department heads for
completion. During July department heads complete their various budget worksheets, which
may include meeting with advisory boards to develop their budget requests for the upcoming
fiscal year. During August, department heads meet with the finance staff and City Administrator
to develop a draft preliminary budget and the finance staff develops revenue estimates. Also in
August staff and City Council review and make changes to the draft proposed budget. By
September 15th the City Council must approve a preliminary tax levy based on preliminary
budget information and is certified to the County Auditor for tax notifications to residents. Once
this preliminary levy is approved, the Council can lower the levy during additional budget
meetings, but can not exceed what was approved and certified to the County Auditor. During
September through November staff and Council meet to finalize the budget and tax levy for the
coming fiscal year. Finally, prior to December 29th the City Council must adopt a final budget
and property tax levy, which is certifies to the County Auditor for collection on the next year's
property tax statements. During the course of the fiscal year department heads can overspend
line items as long as funds are available in the activity. If funds are not available, staff can
recommend changes or amendments to the budget to the City Council. The City Council can
than approve or disapprove the recommended changes. Only with City Council approval can an
activity be overspent and only if funding is available. However, the property tax levy cannot be
amended.
2009 BUDGET CALENDAR
May 27, 2008 Workshop with City Council and Staff to Set Goals and Priorities.
End-June, 2008 2009 Budget and Capital Equipment/Projects Worksheets to
Department Heads.
July, 2008 Department Heads Meet with Various Advisory Boards and
Commissions For 2009 Preliminary Budget Input.
July 25, 2008 Department Heads return worksheets to Finance Department.
Mid-August, 2008 Department Heads meet with City Administrator and Finance Staff
to Develop 2009 Preliminary Budget.
August 25, 2008 Council Workshop to review 2009 Capital Equipment/Project Plan
and Financing Plan.
End of August, 2008 Finance Department Develop Revenue Estimates and 2009
Preliminary Property Tax Levy.
September 8, 2008 Budget Workshop with City Council and Staff.
September 15, 2008 2009 Preliminary Property Tax Levy Certified to County Auditor.
October/November, 2008 Department Heads meet with City Administrator and Finance Staff
to Develop 2009 Proposed Budget and Property Tax Levy.
December 8, 2008 City Council Adopts 2009 Budget and Property Tax Levy.
December 29, 2008 City Certifies Final 2009 Property Tax Levy to County Auditor.
January 1, 2009 2009 Fiscal Year Begins.
B-5
CITY OF MONTICELLO
FINANCIAL MANAGEMENT POLICIES
The City of Monticello has an important responsibility to its citizens to plan the adequate
funding of services desired by the public, including the provision and maintenance of public
facilities, to manage municipal finances wisely, and to carefully account for public funds. The
City strives to ensure that it is capable of adequately funding and providing local government
services needed by the community. The City will maintain or improve its infrastructure on a
systematic basis to insure its citizens will maintain quality neighborhoods.
In order to achieve this purpose, this plan has the following objectives for the City of
Monticello's fiscal performance:
1. To protect the City Council's policy-making ability by ensuring that important
decisions are not controlled by financial problems or emergencies.
2. To enhance the City Council's policy-making ability by providing accurate
information on the full cost of various authority or service levels.
3. To assist sound management of the City government by providing accurate and
timely information on financial condition.
4. To provide sound principles to guide the important decisions of the City Council and
of management which have significant fiscal impact.
5. To set forth-operational principals which minimize the cost of local government, to
the extent consistent with services desired by the public, and which minimize
financial risk.
6. To employ revenue policies and forecasting tools to prevent undue or unbalanced
reliance on certain revenues, especially property taxes, which distribute the cost of
municipal services fairly, and provide adequate funds to operate desired programs.
7. To provide essential public facilities and prevent deterioration of the City's
infrastructure including its various facilities.
8. To protect and enhance the City's credit rating and prevent default on any municipal
debts.
9. Ensure the legal use and protection of all City funds through a good system of
financial and accounting controls.
10. Record expenditures in a manner, which allocates to current taxpayers and/or users
the full cost of providing current services.
To achieve these objectives the following fiscal policies have been adopted by the City to
guide the City's budgeting and financial planning process. The City recognizes that
additional policies need to be adopted in the future to reflect on going procedures and City
practices that have never been written down or formally approved by City Council. Each
fiscal policy section includes the purpose and a description. The policies below are
summaries of the actual adopted policies, which will be available on the City's web site in
the future.
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A. Purchasing Policy
Purpose:
The purchasing policy is designed to provide guidance to City staff in the purchasing process
by specifying procedures to be followed.
Goals:
1. Obtain supplies, equipment, and service as economically as possible.
2. To purchase items that is best suited to the specific needs of the City.
3. To promote fair competition among bidders.
4. Provide effective controls.
5. To comply with all statutes and regulations of the City, State, and Federal governments.
Policy:
City employees will be allowed to make purchases of less than $500 without additional
approval or without obtaining price quotes.
For purchases of $500 to $1,000, when possible, price quotes should be obtained from
various vendors and kept on file with the finance department.
Purchases over $1,000 but less than $10,000 require at least two quotations and can be
purchased without City Council approval provided the item was budgeted, funds are
available, and approved by the Administrator or Finance Director. Quotes shall be kept on
file with the finance department.
Purchases over $10,000 require at least two quotations and City Council approval. Quotes
shall be kept on file with the finance department.
All purchases over $50,000 require formal specifications and advertised bids. Bids will be
publicly opened and approved by Council. All bids will be kept on file.
B. Capital Asset Policy
Purpose:
The Capital Asset Policy is designed to provide guidance to City staff involved in
purchasing, recording, tracking, and disposing of capital assets by specifying procedures to
be followed.
Goals:
To ensure that capital assets are tracked and recorded consistently and according to
policy.
2. To provide an internal control structure over capital assets.
B-7
3. To provide accurate capital asset values and records to annual financial statements and '
reporting.
Policy: '
A capital asset is an asset or item with a cost of at least $5,000 per asset and a life expectancy ,
of greater than one year.
The classes of capital assets will be: land, parking lots, buildings, infrastructure, '
improvements (other than buildings), machinery and equipment, office equipment and
furniture, and motor vehicles.
Donations of capital assets are recorded at estimated fair market value at the date of
acquisition.
Depreciation is the allocation of the cost of a depreciable capitalized asset over its estimated '
useful life. Straight-line depreciation will be the method used to allocate the cost on a
monthly basis. Land, easements and construction in progress are not considered depreciable '
assets.
Department heads shall be responsible for reporting disposal of capital assets to the finance '
department.
The finance department will distribute a list of inventory, by department, to each department '
head annually during the fall of each year for the purpose of conducting an inventory.
Physical inventory will be conducted at least every four years by the finance department '
staff. Random inventories maybe conducted at any time.
Investment Policy '
Purpose:
i et forth the investment ob'ectives and arameters for the '
The purpose of this policy s to s ~ p
management of public funds. '
Goals:
1. Safeguard funds on behalf of the City. '
2. Meet the daily operating cash flow demands.
3. Assure the availability of capital funds when needed. '
4. Conform to all applicable federal, state and/or local statutes governing the investment of
public funds.
5. Invest public funds in a manner which maximizes return. '
on ~
Policy:
The City will consolidate (pool) cash and reserve balances from all funds, except for those
legally restricted by statutes, to maximize investment earnings.
The City of Monticello will only invest in securities authorized by Minnesota Statute 475.66
The City will not purchase securities that are considered highly sensitive or that could expose
the City to foreign currency risk.
The City will obtain collateral or a bond for all uninsured amounts on deposit to minimize
risk of loss of failure of the depository bank.
No more than 5% of the overall portfolio maybe invested in the securities of a single issuer,
except for securities of the U. S. Government and its agencies or an external investment pool.
The City Council will be provided a listing of the City's investment portfolio at the end of
each quarter.
Besides these policies, the City follow many unwritten practices and procedures when it
comes to handling the City's finances and budgeting. In the future more of these unwritten
practices will be formatted into written formally policies to guide current and future City
staff and Councils.
BUDGET ASSUMPTIONS, TRENDS AND SOURCES
The City of Monticello maintains a number of funds for recording fiscal transactions to meet
legal accounting requirements. Certain assumptions are decided on as a foundation for
developing a budget. These assumptions guide the City in determining the level of service
that will be provided to residents and how those services will be funded. The City's budget
practice is to use conservative revenue estimates to assure adequate funding of expenditures.
The following is a summary of major budget assumptions and trends for the upcoming fiscal
year.
Property taxes -The City relies on property taxes to support such functions as general
government, public safety, public works, street improvements, library activities and debt
service. The 2009 tax levy is $7,750,000 including the Market Value Homestead Credit and
the new Utility Valuation Aid. The City tries to maintain the lowest possible property tax
levy and has used what was deemed excess reserves in the past to maintain or lower the levy.
Knowing this trend can not continue the City has increased the levy and reduced its use of
reserves. This chart demonstrates the change in the City's property levy.
B-9
Property Tax Levy Summary
s,ooo,ooo
s,ooo,ooo
7,000,000
s,ooo,ooo
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
7,soo,ooo
s,as8.o7s s,7s2,o1s s, ~ b s, ~ ~ s,7so,ooo .
s,soo,ooo
s,os7,3a2
4,6~ a,7~ 5 ,
3,883,013
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Licenses and Permits -Building permits are the largest category and account in the licenses
and permits and account for $525,000 (7.3%) of the 2009 General Fund revenues. In 2008 only
20 new residential construction permits were issued, however a hail storm caused almost every
home and business to new roofs and siding, which resulted in increased revenues. New
residential construction has been low due to economic conditions in the housing and financial
sectors. As a result, building permit revenues are estimated to continue to be low in the coming
year.
Licenses ~ Permits
x.200.000 - - --- -__..--
~.ooo.ooo _ ---- ---- - _ -----_ -- -----
aoo.ooo -_- _ -- _ --- -- - -- _ - _ _ -_ -
soo.ooo - --- --- - -- ---- -
aoo.ooo - -- -- - - -- -
200.000 - __ --_ -- -- ----- ---__ ---
0
ACTUAL
ACTUAL ACTUAL BUDf_'ET PROJECTED BUDGET
2005 2006 2007 2008 2008 2009
Intergovernmental Revenues -The intergovernmental revenue classifications consist of grants
and aids from the Federal and State governments. The City of Monticello has received very little
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in the way of these grants and aids in the past. However, beginning in 2009 the City is scheduled
to receive $355,729 form the State of Minnesota for the new Utility Valuation Transition Aid.
Also if the City moves forward with some of the proposed 2009 street improvement projects the
City could be eligible for reimbursement through State aid street maintenance funding.
Charges for Services -This classification includes user charges or reimbursements received
from those who benefited from services provided such as community center programs, general
government services, and public works related revenues. Revenues which are highly sensitive to
construction and development (i.e. planning and engineering fees) are estimated to decline in the
coming year due to the housing markets and economy of the State and Country. The chart below
demonstrates this trend for the City.
General Fund -Charges for Services
1,000,000 -
soo.ooo - ----- ---- -
800,000 -- - _.. _ ---- --- __ _ - --- -- -
700.000 - -- - - -- _ --- - -----
soo.ooo - ----- ---- _- -----
500.000 --__ __ ___.._ ----- -- - ----
aoo.ooo -- -- --- --- _ _ - --
300.000 -- - --- - - --
200.000 --- -- - ---- ---- - _.
100.000 -- -- ---- _
0
ACTUAL ACTUAL ACTUAL BUDGET PROJECT® BUDGET
2005 2006 2007 2008 2008 2009
Charges for services related to the Community Center have increased modestly each year in the
recent past. The 2009 budget reflects a modest increase to continue this trend. Revenues are
estimated at $1,090,600 or a 1.8% increase from 2008.
Special Assessments - A portion of the cost for public improvements are recovered by
assessment charges to the benefiting property owners. These collections are typically
appropriated to the payment of debt service. 2009 revenue estimates are based on the balance of
' the assessments as of 12/31/2007 and divided over the remaining life of the assessment including
interest charged. Revenue estimate assume there will be no prepayment of assessments by
property owners during the year, thus creating a conservative revenue source.
' Investment Income and Miscellaneous Revenues -The General Fund has $291,452 budgeted
in 2009 for Miscellaneous Revenues of which $277,952 is interest earnings. This is down from
' B-11
the past due to lower interest rates anticipated in 2009 and a lower cash balance projected.
Similar reduction can be found in the Special Revenue, Debt Service and Capital Project Funds.
Miscellaneous Revenues -All Funds
7.000.000 - --- - - ---- - -- - ..
s,ooo.ooo - - -----
5.000.000 - _ _ _ ___ _ _ - --_ _---- _ __ -------------.----
4,000,000 - -------
3.000.000 - ---- ----- -------.-_---
2,000.000 - - - - -- -- - ------ -
1,000.000 - - - -- - ---- -- --- --
0
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET
2005 2006 2007 2008 2008 2009
Enterprise Funds -Use Collections
Water and Sewer Funds -Charges for services are primarily comprised of providing
Monticello residents and businesses with water and sanitary sewer treatment services. The utility
funds charges separately for these services based on individual consumption. The following
graphs illustrate the revenue trends for water usages and sanitary sewer treatment.
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Water Use Collections -Water rates were increased 15% in each of 2007 and 2008. For 2009
the rates are being increased 5%. Prior to 2007 the water rates had not been increased for a
number of years. Even with these rate increases the revenues for the Water Fund should be
sufficient to cover operating costs and part of the depreciation costs of the system.
Sewer Use Collections -The rate increases the water rates have had the last three years have
also applied to the City's sewer rates. Similarly the revenues of the Sewer Fund are sufficient to
cover operating costs and debt service of the Sewer Fund but no all of the depreciation costs of
the system.
Sewer Fund -Use Collections
~soo,ooo - --- -- __---- __-- -- - -- --- -
1,400,000 ---- -
1,200,000 - _ _ --- --- - _ _-- -- - - --- -
1,000,000 ---- - - -- -- ---
800,000 --- - --- -- -- ------
600,000 --- --- _ __ - -----
400.000 - -- -... - -
200,000 -- -- _- ------ ---- -
0
ACTUAL ACTUAL ACTUAL BUDGET PROJECT® BUDGET
2005 2006 2007 2008 2008 2009
Liquor Fund Sales -Liquor sales have increased over the last four years and the budget reflects
this trend. Gross profits are estimated at $809,000 for 2009 based on sales of $3,682,000 and
costs of $2,873,000.
Interfund Transfers -These reflect transfers between City Funds. Most of the transfers
' represent the City's share of capital projects or a Funds share of debt service payments. The
following schedule represents the proposed 2009 transfers.
1
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Budgeted Operating Transfers
Transfers In
Fund # Fund Amount
Transfers Out
Fund # Fund Amount
212 Street Reconstruction Fund 150,000 609 Liquor Fund 150,000
400 Capital Project Fund 320,000 212 Street Reconstruction Fund 320,000
338 2005A G.O. Bond Fund 318,274 213 EDA Fund 318,274
2008A Revenue Refunding
388 Bond 835,000 226 Community Center 835,000
400 Capital Project Fund 475,000 229 Park & Pathway Dedication 475,000
Capital Project Revolving
101 General Fund 119,114 240 Fund 119,114
Street Light Improvement
400 Capital Project Fund 15,000 245 Fund 15,000
337 2003A G.O. Improv. Bond 210,299 357 Consolidated Bond Fund 210,299
400 Capital Project Fund 905,500 357 Consolidated Bond Fund 905,500
338 2005A G.O. Bond Fund 713,030 262 Sanitary Sewer Access Fund 713,030
2008 Sewer Refunding Bond
340 Fund 500,000 262 Sanitary Sewer Access Fund 500,000
400 Capital Project Fund 640,500 262 Sanitary Sewer Access Fund 640,500
338 2005A G.O. Bond Fund 267,591 263 Storm Sewer Access Fund 267,591
400 Capital Project Fund 1,125,000 263 Storm Sewer Access Fund 1,125,000
338 2005AG.0. Bond Fund 311,246 265 Water Access Fund 311,246
400 Capital Project Fund 329,000 265 Water Access Fund 329,000
339 2007A Improvement Bond 104,200 602 Sewer Fund 104,200
Total Transfers In 7,338,754 Total Transfers Out 7,338,754
Other revenue and expenditure trends are detailed throughout this budget document.
B-14
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Fund Balance & Net Assets, January 1
' Revenues:
General property taxes
Sale of goods
License and permits
' Intergovernmental
Charges for services
Fines & forfeits
Special assessments
' Use collections
Investment income
Miscellaneous
Total revenues
Expenditures and expenses
General government
Public safety
Public works
Culture and recreation
Debt service
' Capital outlay
Operating expenses
Total expenditures and expenses
Other financing sources (uses
Transfers from other funds
CITY OF MONTICELLO
Combined Budgetary Fund Summary
Proprietary
Governmental Funds Funds
Special Debt Capital 2009 2008
General Revenue Service Project Enterprise Total Total
Fund Funds Funds Funds Funds Budget Budget'
$5,952,360 $23,683,623 $10,824,791 ($2,588,078) $39,134,343 $77,007,039 $79,469,193
5,272,379 2,853,065 835,556 0 0 8,961,000 8,755,050
0 0 0 0 3,682,000 3,682,000 3,650,200
591,900 250,000 0 0 3,000 844,900 878,295
498,056 76,061 38,352 0 0 612,469 259,790
383,950 2,079,850 0 0 72,450 2,536,250 2,489,550
750 0 0 0 0 750 150
0 651,876 1,522,518 0 125,000 2,299,394 2,269,789
0 0 0 0 2,109,600 2,109,600 2,009,600
277,952 554,592 272,874 80,143 220,675 1,406,236 1,095,190
13,500 16,700 263,200 605,500 44,600 943,500 318,325
7,038,487 6,482,144 2,932,500 685,643 6,257,325 23,396,099 21,725,939
1,427,695 267,753 0 0 0 1,695,448 1,781,857
1,788,696 0 0 0 0 1,788,696 1,787,053
2,192,091 50,134 0 1,101,000 7,000,343 10,343,568 8,809,843
774,790 1,562,716 0 0 0 2,337,506 2,386,474
0 0 8,018,281 0 0 8,018,281 5,859,693
749,850 1,160,851 0 3,614,000 706,000 6,230,701 2,238,800
224,479 55,751 0 0 280,230 311,940
7,157,601 3,097,205 8,018,281 4,715,000 7,706,343 30,694,430 23,175,660
119,114 150,000 3,259,640 3,810,000 0 7,338,754 3,916,250
Transfers to other funds 0 (5,968,755) (1,115,799) 0 (254,200) (7,338,754) (4,251,978)
Issuance of debt 0 0 0 0 0 0 0
Total other financing sources (uses) 119,114 (5,818,755) 2,143,841 3,810,000 (254,200) 0 (335,728)
Net Change 0 (2,433,816) (2,941,940) (219,357) (1,703,218) (7,298,331) (1,785,449)
' Fund Balance & Net Assets, December 31 $5,952,360 $21,249,807 $7,882,851 ($2,807,435) $37,431,125 $69,708,708 $77,683,744
~l
* 2008 total budget shown for comparision purposes only.
' 8-15
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THIS PAGE INTENTIONALLY LEFT BLANK
B-16
0
1
1
~ GENERAL FUND
J
' C-1
MONTiCEL1A
FUND DESCRIPTION:
GENERAL FUND SUMMARY
i
The General Fund is used to account for the ordinary operations of the City, which are
financed from property taxes and other general revenues, which are not accounted for in
another fund. The modified accrual basis of accounting is used in the General Fund.
That is, expenditures are recorded at the time liabilities are incurred and revenues are
recorded when received. However, compensated absences are expended when paid for
budgetary purposes. The General Fund budget is a balanced budget, meaning current
revenues equal current expenditures.
2009 BUDGET ISSUES:
Property taxes are the largest revenue source of the General Fund. Beginning in 2009,
Cities will have levy limits, which will restrict the amounts cities can increase their
property tax levies from one year to the next. Slowed growth in tax capacity will also
place pressure on the City's property tax levy. The public safety department is the largest
expenditure area for the 2009 budget.
GENERAL FUND
i
2005 2006 2007 2008 2008 2009 % '
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $3,533,740 $3,774,186 $4,433,359 $5,743,929 $5,603,961 $5,272,379 -8.21%
LICENSES & PERMITS 956,299 762,769 773,797 592,295 850,655 591,900 -0.07%
tNTERGOVERNMENTALREVENUES 284,091 283,597 436,588 259,790 368,645 498,056 91.71%
CHARGES FOR SERVICES 493,809 809,288 944,422 472,700 392,310 383,950 -18.78%
FINES & FORFEITS 4,000 1,750 4,875 150 1,125 750 400.00%
SPECIAL ASSESSMENTS 651 2,101 1,644 0 5,049 0 0.00%
MISCELLANEOUS 244,764 177,738 626,165 367,195 496,760 291,452 -20.63%
OPERATING TRANSFERS 0 667 80,938 46,390 46,390 119,114 156.77%
TOTAL REVENUES $5,517,354 $5,812,096 $7,301,788 $7,482,449 $7,764,895 $7,157,601 -4.34%
EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
MAYOR & CITY COUNCIL $49,748 $31,837 $33,858 $40,775 $36,283 $54,802 34.40%
ADMINISTRATION 259,139 303,592 282,693 302,502 232,758 268,360 -11.29%
ELECTIONS 2,303 13,770 140 22,700 19,466 605 -97.33%
FINANCIAL ADMINISTRATION 220,613 269,715 454,448 386,503 418,072 373,648 -3.33%
AUDIT 36,851 42,480 43,200 36,250 43,375 35,500 -2.07%
CITY ASSESSING 50,440 55,156 52,744 53,675 51,413 52,275 -2.61%
LEGAL 83,192 130,524 96,701 50,088 68,344 63,000 25.78%
HUMAN RESOURCES 0 0 0 0 14,319 55,589 100.00%
PLANNING & ZONING 330,151 312,978 254,319 313,492 188,223 187,915 -40.06%
DATA PROCESSING 84,375 90,137 216,716 136,050 88,738 145,598 7.02%
CITY HALL 186,931 142,081 130,173 189,489 176,528 203,953 7.63%
TOTAL GENERAL GOVERNMENT $1,303,745 $1,392,270 $1,564,992 $1,531,524 $1,337,519 $1,441,245 -5.89%
C-2
L~
f
ii
i GENERAL FUND
ONTIN
C
UED 2005 2006 2007 2008 2008 2009
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PUBLIC SAFETY
LAW ENFORCEMENT 838,632 880,310 923,113 1,000,173 1,010,856 1,066,000 6.58%
FIRE DEPARTMENT 278,867 253,124 296,127 357,405 200,018 353,025 -1.23%
FIRE RELIEF 0 0 0 100,476 92,410 101,000 0.52%
' BUILDING INSPECTIONS 280,888 334,031 323,821 412,064 378,738 379,170 -7.98%
CIVIL DEFENSE 676 1,035 8,023 19,940 1,696 9,616 -51.78%
ANIMAL CONTROL 42,224 48,643 45,057 45,875 46,757 45,410 -1.01%
' NATIONAL GUARD 23,857 24,088 12,644 24,620 12,998 23,775 -3.43%
TOTAL PUBLIC SAFETY $1,465,144 $1,541,231 $1,608,785 $1,960,553 $1,743,473 $1,977,996 0.89%
t PUBLIC WORKS
PUBLIC WORKS ADMINISTRATION 174,813 206,887 726,827 232,190 250,116 229,460 -1.18%
ENGINEERING 918,527 649,404 347,359 252,031 245,778 296,619 17.69%
t PUBLIC WORKS INSPECTIONS 112,332 140,401 145,663 168,233 131,080 113,040 -32.81%
STREETS & ALLEYS 407,631 506,859 652,074 1,002,407 623,688 872,002 -13.01%
ICE & SNOW 72,387 68,081 118,441 161,963 234,963 152,635 -5.76%
' SHOP & GARAGE 140,380 150,982 161,706 184,849 158,593 183,917 -0.50%
PARKING LOTS 5,446 3,969 2,367 15,500 1,519 13,850 -10.65%
STREET LIGHTING 115,988 164,079 222,187 156,500 163,491 169,500 8.31%
' REFUSE COLLECTION 492,447 474,047 509,208 514,420 419,732 493,068 -4.15%
TOTAL PUBLIC WORKS $2,439,950 $2,364,710 $2,885,832 $2,688,093 $2,228,960 $2,524,092 -6.10%
CULTURE AND RECREATION
' COMMUNITY CELEBRATIONS 3,720 3,899 3,110 8,500 2,083 6,300 -25.88%
INFORMATION CENTER 28 144 126 0 72 0 0.00%
SENIOR CENTER 85,550 91,502 56,212 96,020 93,807 96,775 0.79%
' COMMUNITY EDUCATION 12,740 12,740 12,740 12,740 12,740 12,740 0.00%
Y.M.C.A. 5,460 5,460 5,460 0 0 0 0.00%
' TRANSIT
SWAN RIVER SCHOOL 0
199,485 0
0 0
0 5,000
0 5,000
0 5,000
0 0.00%
0.00%
ICE ARENA 75,000 75,000 75,000 75,000 75,000 75,000 0.00%
PARKS ADMINISTRATION 536,412 531,703 477,944 575,913 491,251 674,575 17.13%
' PARKS IMPROVEMENTS 36,010 130,291 145,807 206,000 78,417 89,000 -56.80%
PARKS BALLFIELDS 14,202 34,924 79,952 34,200 13,822 30,400 -11.11%
TOTAL CULTURE AND RECREATION $968,607 $885,663 $856,351 $1,013,373 $772,192 $989,790 -2.33%
'
MISCELLANEOUS
ECONOMIC DEVELOPMENT 85,042 87,522 79,781 43,461 75,106 74,714 71.91%
' UNALLOCATED 271,968 12,861 88,548 0 0 0 0.00%
UNALLOCATED INSURANCE 95,222 123,898 165,114 187,405 149,460 149,765 -20.08%
TOTAL MISCELLANEOUS $452,232 $224,281 $333,443 $230,866 $224,566 $224,479 -2.77%
TOTAL GENERAL FUND EXPENDITURES $6,629,678 $6,408,154 $7,249,403 $7,424,409 $6,306,710 $7,157,601 -3.59%
' FUND BALANCE -JANUARY 1 $6,150,173 $5,037,848 $4,441,790 $4,494,175 $4,494,175 $5,952,360
EXCESS REVENUE OVER EXPENDITURE ($1,112,324) ($596,059) $52,385 $58,040 $1,458,185 ($0)
FUND BALANCE -DECEMBER 31 $5,037,848 $4,441,790 $4,494,175 $4,552,215 $5,952,360 $5,952,360
1 C-3
The previous table summarizes the General Fund revenues by classification and i
expenditures by activities and departments. While the table below summarizes the
General Fund revenues and expenditures both by classification. '
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $3,533,740 $3,774,186 $4,433,359 $5,743,929 $5,603,961 $5,272,379 -8.21%
LICENSES & PERMITS 956,299 762,769 773,797 592,295 850,655 591,900 -0.07%
INTERGOVERNMENTAL REVENUES 284,091 283,597 436,588 259,790 368,645 498,056 91.71%
CHARGES FOR SERVICES 493,809 809,288 944,422 472,700 392,310 383,950 -18.78% '
FINES & FORFEITS 4,000 1,750 4,875 150 1,125 750 400.00%
SPECIAL ASSESSMENTS 651 2,101 1,644 0 5,049 0 0.00%
MISCELLANEOUS 244,764 177,738 626,165 367,195 496,760 291,452 -20.63%
OPERATING TRANSFERS 0 667 80,938 46,390 46,390 119,114 156.77% ,
TOTAL REVENUES $5,517,354 $5,812,096 $7,301,788 $7,482,449 $7,764,895 $7,157,601 -4.34%
EXPENDITURES
PERSONNEL SERVICES $2,150,061 $2,294,808 $2,465,992 $2,737,087 $2,626,519 $2,773,313 1.32%
SUPPLIES 394,308 340,159 420,658 472,455 382,902 476,280 0.81%
OTHER SERVICES & CHARGES 3,821,220 3,431,102 3,375,143 3,251,667 2,939,473 3,158,158 -2.88%
CAPITAL OUTLAY 127,189 240,580 828,154 963,200 357,816 749,850 -22.15% '
OPERATING TRANSFERS 136,900 101,506 159,456 0 0 0 0.00%
TOTAL EXPENDITURES $6,629,678 $6,408,154 $7,249,403 $7,424,409 $6,306,710 $7,157,601 -3.59% '
FUND BALANCE -JANUARY 1 $6,150,173 $5,037,848 $4,441,790 $4,494,175 $4,494,175 $5,952,360
EXCESS REVENUE OVER EXPENDITURE ($1,112,324) ($596,059) $52,385 $58,040 $1,458,185 ($0)
FUND BALANCE -DECEMBER 31 $5,037,848 $4,441,790 $4,494,175 $4,552,215 $5,952,360 $5,952,360
'
u
i
C-4
REVENUES
' ACTIVITY DESCRIPTION:
To record and maintain all general operating revenues of the City. The general fund is
used to account for all financial resources except those required to be accounted for in
another fund.
2009 OBJECTIVES:
1. Maintain stable, constant revenue sources.
2. Maintain low property taxes and tax rate, by reviewing the costs of services
provided and charge appropriately for those services.
2009 BUDGET ISSUES:
The General Fund's main revenue source is property taxes. Property taxes made up 61
of the 2007 budget and 77% of the 2008 budget. For 2009 property taxes make up % of
the total General Fund revenues. The Minnesota State property tax system is described in
more detail on pages .Beginning in 2009 Cities in Minnesota will have their property
tax increases limited to the lesser of inflation or 3.9% plus growth less State Aids.
Beginning in 2009 the City will receive Utility Valuation Transition Aid (UVTA) which
' is intended to offset the loss of property tax dollars due to the reduction of property value
on utility facilities. The Xcell power plant continues to be the largest property tax payer
in the City of Monticello. For 2009 the City will receive $355,729 in UVTA.
Revenue sources for planning and development fees were reduced for 2009 as the City
expects less activity for new developments as a result of the economy and housing market
crisis.
In 2007 the City Council approved a new investment policy which created an
administrative fee of 3% of investment earnings to reimburse the General Fund for the
finance department's time of administering the City's investment portfolio.
' h
T
e General Fund will receive an operating transfer of $119,114 from the Capital
Revolving Fund for the purchase of the new fire truck which was budgeted there for 2
years before being budgeted in the General Fund.
BUDGET:
See next two pages.
GENERAL FUND 2005 2006 2007 2008 2008 2009 % '
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
CURRENT AD VALOREM TAXES $3,472,908 $3,692,979 $4,323,306 $5,728,929 $5,442,482 $5,257,379 -8.23%
DELINQUENT AD VALOREM TAXES
28,132
44,261
67,929
0
101,216
0
0.00% ,
MOBILE HOME TAX 14,937 14,705 14,225 0 13,895 0 0.00%
PENALTY & INTEREST -TAXES 17,763 22,241 27,899 15,000 46,368 15,000 0.00%
FORDEITED TAX SALE
0
0
0
0
0
0
0.00% '
LIQUOR LICENSE 36,864 42,720 50,774 48,600 52,963 50,000 2.88%
BEER LICENSE 1,454 1,067 1,381 2,145 1,252 1,000 -53.38%
SET UP LICENSE
0
0
0
0
0
0
0.00% '
CIGARETTE LICENSE 0 0 0 0 0 0 0.00%
OTHER BUS LIC & PEMITS 3,084 3,025 3,803 3,000 3,336 3,000 0.00%
BUILDING PERMITS 829,114 697,373 555,900 525,000 780,126 525,000 0.00% '
VARIANCES/CONDITIONAL USES 4,800 4,175 4,100 4,000 2,400 3,000 -25.00%
DRIVEWAY PERMIT 0 0 25 0 75 200 100.00%
GRADING PERMIT 72,300 4,500 150 0 1,650 1,000 100.00% '
SIGN/BANNER PERMIT 5,630 7,400 8,330 6,500 6,485 6,000 -7.69%
MOBILE HOME PERMIT 441 760 570 350 380 350 0.00%
ANIMAL LICENSES 556 195 800 200 168 350 75.00%
FIBER OPTIC FRANCHISE FEE
500
500
0
500
500
500
0.00% '
ELECTRIC FRANCHISE FEE 0 0 146,046 0 0 0 0.00%
NON-BUS LIC & PERMITS 1,557 1,054 1,918 2,000 1,320 1,500 -25.00%
LOCAL GOVERNMENT AID
0
0
0
0
0
0
0.00% '
HOMESTEAD CREDIT (HACA/MV) 16,962 17,090 179,790 0 142,000 0 0.00%
MOBILE HOME HOMESTEAD CR 14,828 13,879 11,341 0 11,341 0 0.00%
PERA INCREASE AID
6,741
6,741
6,741
6,740
6,741
6,740
0.00% ,
UTILITY VALUATION AID 0 0 0 0 0 241,316 100.00%
DISASTER AID 0 0 0 0 0 0 0.00%
STATE HWY AID -OPERATING 67,345 77,449 78,568 78,550 77,526 75,000 -4.52% '
FIRE DEPT AID -OPERATING 94,839 98,518 86,740 99,000 74,110 100,000 1.01
POLICE DEPT AID -OPERATING 40,368 43,322 47,063 47,500 38,000 47,000 -1.05%
STATE GRANTS 0 0 0 0 0 0 0.00% '
COUNTY OPER GRANT - STR/HWY 17,806 16,979 14,318 13,000 13,318 13,000 0.00%
COUNTY OPER GRANT - CIVIL DEF 15,000 0 0 5,000 0 5,000 0.00%
COUNTY CAPITAL GRANT 0 0 0 0 0 0 0.00%
CO OPER GRANT -RECYCLING 10,201 9,619 12,027 10,000 5,609 10,000 0.00%
ZONING/SUBDIVISION FEES 6,517 2,125 4,275 3,000 2,160 1,000 -66.67%
SALE OF MAPS & PUBLICATIONS 365 314 261 300 208 150 -50.00%
MV LICENSE SALES/DMV
0
0
0
0
0
0
0.00% '
ASSESSMENT SEARCHES 10,350 5,045 3,325 4,500 2,050 2,500 -44.44%
RESTOCK/BILLING FEE 25 150 1,610 0 910 0 0.00%
FINAL PLAT FEE
675
175
400
0
300
0
0.00% '
PLANNING ADMIN FEE 97,659 49,898 27,307 45,000 12,206 15,000 -66.67%
NSF FEE 115 150 275 100 305 150 50.00%
INSPECTION FEES/CONST OBS
0
47,021
54,543
0
0
0
0.00% ,
INSPECTION FEES/BLDG 162,879 221,668 80,261 40,000 36,100 30,000 -25.00%
CONTRACTOR LICENSING FEE 5,950 2,025 1,100 2,000 325 500 -75.00%
1
<<. ~
' GENERAL FUND 2005 2006 2007 2008 2008 2009
REVENUES CONTINUED ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
FIRE PROTECTION TWP CONTR 49,906 46,890 53,193 53,150 61,402 53,150 0.00%
' FIRE-EMERG RESPONSE CALLS 2,071 16,908 7,150 5,000 7,350 5,500 10.00%
FIRE -OTHER FEES 71 6,657 4,599 2,000 3,209 3,000 50.00%
BLIGHT/MOWING FEES 510 4,463 4,197 500 3,520 500 0.00%
RENTAL HOUSING FEES 0 0 28,745 33,500 26,045 25,000 -25.37%
ANIMAL CONTROL FEES 24,002 23,920 28,044 19,000 23,515 20,000 5.26%
INVESTMENTADMIN FEE
STR, SIDEWALK,CURB REPAIR 0
2,438 0
0 0
80 0
0 75,462
70 44,500
0 100.00%
0.00%
EQUIP.-OPER FEE/RE[AIR 0 0 330 0 120 0 0.00%
JUNK AMNESTY FEES 7,108 9,292 10,169 9,500 9,176 8,000 -15.79%
RECYCLING BINS/PROCESSING 3,959 1,005 1,111 600 680 500 -16.67%
GARBAGE FEE -TAXABLE 65,706 70,838 66,069 70,000 61,237 60,000 -14.29%
GARBAGE CART/RENTAL 49,646 43,430 46,630 46,000 43,768 45,000 -2.17%
GARBAGE SURCHARGE - NO TAX 0 4,357 2,891 1,000 645 1,000 0.00%
CONCESSIONS - PW 1,161 1,327 (5,266) 1,050 1,425 1,000 -4.76%
TEAM/LEAGUE FEES 0 0 3,680 5,000 0 0 -100.00%
FIELD/TOURNEY FEES 0 0 14,472 3,000 0 2,000 -33.33%
PARK RENTAL FEES 0 0 3,929 3,000 4,235 3,000 0.00%
CONST/ENGIN COST REIMB 179 200,282 441,683 100,000 7,018 50,000 -50.00%
DEVELOPER COST REIMB 1,763 51,150 59,359 25,000 8,420 12,400 -50.40%
' CHARGES FOR SERVICES GEN 756 197 0 500 449 100 -80.00%
ANIMAL IMPOUND FINES 0 0 152 0 205 100 100.00%
LIQUOR LICENSE VIOLATION 4,000 1,750 4,500 0 750 500 100.00%
' ADMIN OFFENSE FINE 0 0 375 150 375 150 0.00%
S.A. PRINCIPAL -COUNTY 651 2,101 1,644 0 5,049 0 0.00%
' S.A. PRINCIPAL -DIRECT
S.A. PENALTIES & INTEREST 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
INTEREST EARNINGS 129,386 249,147 467,575 290,975 408,064 240,981 -17.18%
INT EARN -ANDERSON/SR CIT B 6,092 5,709 5,280 4,855 4,855 4,383 -9.72%
INT EARN - DANNER TRKING 3,904 3,484 3,035 2,555 2,555 2,044 -20.00%
INT EARN -SWAN RIVER 7,939 11,637 11,297 10,800 10,800 10,544 -2.37%
GEN CITY PROPERTY RENTAL 14,149 61,638 41,276 39,810 39,810 20,000 -49.76%
GEN CITY EQUIPMENT RENTAL 0 0 0 0 0 0 #DIV/0!
RENTAL OF PW EQUIPMENT 125 240 0 0 0 0 #DIV/0!
CONTRIBUTIONS - EDA 7,500 0 0 0 0 0 #DIV/0!
' SALE OF GEN CITY PROPERTY 31,523 0 0 100 350 0 -100.00%
SALE OF LOCK BOXES/PUB SAF 2,692 1,711 3,067 1,000 1,870 1,000 0.00%
SIGNS & INSTALL 0 0 476 0 494 0 #DIV/0!
SALE OF PW PROPERTY 0 47 18,100 0 2,608 0 0.00%
' SALE OF RECREATION PROP 2,466 0 0 0 0 0 0.00%
COPIES/LISTS (TAXABLE) 0 190 690 0 231 0 0.00%
REFUNDS/REIMBURSEMENTS 28,407 9,631 15,630 10,000 8,357 7,500 -25.00%
' ASSESSMENT FEE REIMBURS 0 276 258 0 86 0 0.00%
DISCOUNT 1,216 41 0 100 0 0 -100.00%
OTHER MISC REVENUE
TRANSFERS FROM OTHER FDS 9,365
0 (166,012)
667 59,481
80,938 7,000
46,390 16,680
46,390 5,000
119,114 -28.57%
156.77%
TOTAL REVENUES $5,519,359 $5,814,102 $7,303,947 $7,484,457 $7,767,108 $7,159,610 -4.34%
C-7
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
MAYOR AND CITY COUNCIL
General Government
Mayor & City Council
101
41110
ACTIVITY SCOPE:
The Mayor and City Council provide elected representation to the community with
control over matters of policy, budget, administration, and operations of the City.
Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City.
OBJECTIVES:
1. Adopt policies and ordinances consistent with Council's position on growth,
zoning, and financial strategy.
2. Continue to work on the completion of the City's natural resource inventory
and traffic plan.
3. Examine City facility needs to meet future City operations.
4. Continue to work with City Administrator on succession planning for the City
ISSUES:
1. Reduced tax capacity and levy limits which place pressure on the ability to
finance City operations at current levels.
2. Succession planning of City staff.
3. Operation of the City's new fiber optic network.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of City Council Meetings 38 38 48 55 24
# of City Council Workshops N/A 10 24 29 10
# of City Council Resolutions 126 124 105 96 100
C-8
1
0
BUDGET COMMENTARY:
Council's budget remains consistent with that of previous years. In 2008 the Council
approved an increase of Council wages beginning in 2009. Dues and memberships
consist of the Mayor's Association and League of Minnesota Cities.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
COUNCIL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $26,667 $26,057 $26,180 $26,875 $26,180 $42,557 58.35%
SUPPLIES 1,090 0 171 0 0 0 0.00%
OTHER SERVICES & CHARGES 21,991 5,780 7,507 13,900 10,103 12,245 -11.91%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $49,748 $31,837 $33,858 $40,775 $36,283 $54,802 34.40%
G9
CITY ADMINISTRATION
DEPARTMENT: General Government
SUPERVISOR: City Administration
FUND #: 101 '
ACTIVITY #: 41301
ACTIVITY SCOPE: '
City Administration provides the overall direction of the City, as determined by Council ,
and Mayor. The City Administrator serves as Chief Administrative Officer for the City,
ensuring that laws, ordinances, and resolutions of the City Council are enforced and
implemented. The City Administrator is responsible for managing the overall operations
of all City departments. The Deputy City Clerk's responsibilities involve the
management and retention of all official records and documents of the City. The Clerk is
also responsible for all election procedures. '
OBJECTIVES: '
1. Assist City Council in setting policies and procedures in accordance with
Council's position. ,
2. Provide direction and leadership on mayor city projects, budget management;
oversee performance evaluation and long-range planning.
3. Continue with proactive succession planning regarding key staffing rolls '
within the City's organization.
4. Continue converting City permanent paper documents to electronic format. '
ISSUES: '
1. Implications due to the decrease in tax capacity and levy limits for the City.
2. Long-range comprehensive and succession planning.
3. Long-range comprehensive traffic planning. ,
4. Operation of the City's new fiber optic network.
MEASURABLE WORKLOAD DATA:
'
Measurement 2005 2006 2007 2008 2009
Council Meeting Agendas 38 38 48 55 34
Records Converted to Electronic N/A 5% 15% 35% 55%
Council Agenda/Minutes N/A 44 58
48
35 '
C-10 '
BUDGET COMMENTARY:
The budget amount are based on past expenditure levels with the following exceptions.
Personnel services includes a 3% cost of living increase and step adjustments for
employees, but show a decrease because in 2008 afull-time human resource manager
was budgeted in administration and for 2009 human resources has its own activity budget
for these costs. Finally, $13,000 is being budgeted for the purchase of a
scanner/printer/copier for building plan/maps and other oversized paper documents.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
ADMINISTRATIVE ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $234,439 $291,117 $240,792 $287,227 $199,016 $240,705 -16.20%
SUPPLIES 3,818 264 53 125 323 150 20.00%
OTHER SERVICES & CHARGES 20,882 12,211 41,848 15,150 33,419 14,505 -4.26%
CAPITAL OUTLAY 0 0 0 0 0 13,000 100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $259,139 $303,592 $282,693 $302,502 $232,758 $268,360 -11.29%
C-11
ELECTIONS
DEPARTMENT: General Government
SUPERVISOR: Deputy City Clerk
FUND #: 101
ACTIVITY #: 41410
ACTIVITY SCOPE:
The Election activity provides the preparation of any and all elections, including
organizing the polling places, election judges, and vote tabulations.
OBJECTIVES:
1. Continue to research a possible second polling precinct.
ISSUES:
1. Stay current on election laws.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Voters 491 4,028 1,409 5,379 0
# of Polling Precincts 1 1 1 1 0
# of Election Judges 18 23 20 40 0
BUDGET COMMENTARY:
There are no elections planned for 2009, so the funds budgeted are for maintenance
contracts of the City's voting machines and miscellaneous expenses.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
ELECTIONS ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $2,133 $6,388 $0 $10,000 $3,081 $0 -100.00%
SUPPLIES 0 246 0 300 400 0 -100.00%
OTHER SERVICES & CHARGES 170 1,523 140 5,900 10,585 305 -94.83%
CAPITAL OUTLAY 0 5,614 0 6,500 5,400 300 -95.38%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $2,303 $13,770 $140 $22,700 $19,466 $605 -97.33%
C-12
1
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FINANCIAL ADMINISTRATION
DEPARTMENT: General Government
SUPERVISOR: Finance Director
FUND #: 101
ACTIVITY #: 41520
ACTIVITY SCOPE:
The Finance Department conducts the financial affairs of the City of Monticello in
accordance with the Government Accounting Standards Board (GASB) and Generally
Accepted Accounting Principals (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and
implementation of internal controls, and accounting for every financial transaction of the
City including accounts payable, accounts receivable, payroll, and accounting control.
The preparation of the annual audited financial report and annual budget document are
also facilitated through finance.
OBJECTIVES:
1. Continue working to develop a financial management plan for the City.
2. Develop a budget and audit document in a format to be eligible for review and
award of GFOA's award programs.
3. Provide meaningful and timely financial reports and information to Council,
Commissions and other City Departments.
4. Complete financial, payroll and utility billing software conversions.
5. Coordinate a central purchasing system including developing the use of
purchase orders.
ISSUES:
1. Implementation of new software systems for financial, payroll and utility
billing with integration of new processes for purchase orders, web based
applications and remote time card entry.
2. Implement improved reporting procedures to inform Council, Commissions,
and Departments.
3. Work with other Departments to find ways to reduce costs of City Operations.
C-13
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Accts. Payable Checks 3,406 3,432 3,335 3,465 3,200 '
# of Accts. Receivable Invoices 285 352 537 369 400
Funds Collect from Accts. Recbl. $178,069 $260,554 $279,650 $280,000 $300,000
BUDGET COMMENTARY: '
The Finance budget includes funds to handle the financial transactions of the City, in an
efficient manner, while maintaining the highest level of internal controls and segregation '
of duties. Budget changes for 2009 include a reduction in full-time salaries to reflect the
project coordinator position being divided between finance, administration, and data
processing activities compared to 100% in finance in the past. The budget for part-time '
salaries was increase to reflect the new part-time payroll position that was created in
2008. All other budgeted items were adjusted based on need and past expenditure levels.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
FINANCE ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $200,042 $260,016 $426,449 $356,553 $381,281 $346,123 -2.93%
SUPPLIES 1,388 504 2,344 1,800 1,131 1,750
-2.78% '
OTHER SERVICES & CHARGES 19,184 9,194 25,655 28,150 35,660 25,775 -8.44%
CAPITAL OUTLAY 0 0 0 0 0 0
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
0.00% '
TOTAL EXPENDITURES $220,613 $269,715 $454,448 $386,503 $418,072 $373,648 -3.33%
C-14
AUDIT
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
General Government
Finance Director
101
41540
An audit of the City's finances must be completed on an annual basis for the City to
remain in compliance with Federal and State accounting practices.
OBJECTIVES:
1. Complete the financial audit in a timely fashion.
2. Reduce the number of audit findings and adjustments.
3. Work with audit firm to bring CAFR publication in-house and to award status.
ISSUES:
1. Reduction of audit findings and adjustments.
2. Increasing reporting requirements and auditing standards.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Audit Submittal Date to State 7/1 6/28 6/26 6/27 6/26
# of Audit Findings N/A N/A 10 3 0
Achieved GFOA Award No No No No Yes
BUDGET COMMENTARY:
The budget for auditing consists entirely of the expenses associated with the required
audit process. In late 2007, a Request For Proposal (RFP) for audit services was sent to
several firms. The RFP guarantees the cost for audit services for the years ended 2007
through 2009 and resulted in a cost decrease from previous years.
BUDGET:
GENERAL FUND
AUDIT 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 36,851 42,480 43,200 36,250 43,375 35,500 -2.07%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $36,851 $42,480 $43,200 $36,250 $43,375 $35,500 -2.07%
C-15
CITY ASSESSING
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
General Government
Finance Director
101
41550
Assessing requirements are handled through a contract the City holds with the Wright
County Assessor. There are no plans to alter this activity.
OBJECTIVES:
1. To assess new and existing parcels within the City as required.
ISSUES:
1. Pressure of fairly appraising properties under current market trends.
MEASURABLE WORKLOAD DATA:
Measurement
# New Home Construction
# New Commercial Construction
Total # of City Parcels Assessed
BUDGET COMMENTARY:
2005 2006 2007 2008 2009
223 263 43 50 25
5 8 7 10 8
4,218 4,572 4,682 4,700 4,700
Assessing services are contracted with the Wright County Assessor. The estimated costs
for assessments are: 4,700 existing parcels @ $10.50, new construction; homes 50 @
$25.00, 3 commercial under $500,000 @ $25.00, and 5 commercial over $500,000 @
@100.00.
BUDGET:
GENERAL FUND
ASSESSING 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $76 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 50,364 55,156 52,744 53,675 51,413 52,275 -2.61%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $50,440 $55,156 $52,744 $53,675 $51,413 $52,275 -2.61%
C-16
LEGAL
DEPARTMENT: General Government
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 41601
ACTIVITY SCOPE:
All legal services are currently contracted with a private legal firm. Activities included
are the issuance of legal opinions, preparation of ordinances, resolutions, contracts, and
agreements, and the conduct of civil litigation. Additional legal requirements, such as
publications, and dues are also directed to legal activities.
OBJECTIVES:
1. Continue contracting for legal council.
ISSUES:
1. Rising costs associated with legal council.
2. Increased need for legal council's involved in issues.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Legal Notices Published N/A N/A N/A 94 90
# of Legal Hours Billed N/A N/A N/A 733.20 675.00
BUDGET COMMENTARY:
Legal services are contracted with a private legal firm. Additionally, legal notice
publications and membership dues to the Coalition of Utility Cities are based out of this
activity. The line item expense for legal notice publication was increased to reflect 2008
expenditure levels.
BUDGET:
GENERAL FUND
LEGAL 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $O 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 83,192 130,524 96,701 50,088 68,344 63,000 25.78%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $83,192 $130,524 $96,701 $50,088 $68,344 $63,000 25.78%
C-17
HUMAN RESOURCES ,
DEPARTMENT: General Government '
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 41801 ,
ACTIVITY SCOPE: ,
Human Resources activities support the primary mission of the City through the effective
recruitment, selection, development, training and assessment of appropriate human
resource needs. Employee benefits and compensation administration, implementation of, '
and compliance with Federal and State employment laws, labor negotiations, processing
of employee grievances, and development of personnel policies are major human
resource functions. '
OBJECTIVES:
1. Provide recruiting, interviewing, and other personnel services for all City
departments.
2. Administer classification and compensation system for all employees in
compliance with pay equity.
3. Plan and coordinate in-house training programs for City staff. ,
4. Administer City benefit plans.
ISSUES: '
1. Develop City personnel handbook.
2. Develop various personnel policies.
3. Develop and implement City drug and alcohol testing program.
4. Negotiate new union contract for public works employees.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Full-Time Positions 50 50 50 50 51
# of Part-Time Positions 18 18 18 20 20
# of Full-Time Positions Filled N/A N/A N/A 3 0
# of Other Positions Filled
N/A
N/A
N/A
5
5 '
C-18
BUDGET COMMENTARY:
The Human Resource Activity is a new activity for 2009 for the City since the part-time
position of human resource manager was created and filled in 2008. The 2009 budget
reflect estimated costs for setting up trainings, providing City staff with benefit and
compensation information and miscellaneous expenses.
BUDGET:
GENERAL FUND
HUMAN RESOURCES 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $14,319 $51,339 100.00%
SUPPLIES 0 0 0 0 0 1,500 100.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 2,750 100.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES
$0 $0 $0 $0 $14,319 $55,589 100.00%
C-19
1
PLANNING, ZONING, & COMMUNITY DEVELOPMENT '
DEPARTMENT: General Government
SUPERVISOR: Community Development Director
FUND #: 101
ACTIVITY #: 41910 '
ACTIVITY SCOPE: '
The Community Development and Planning Department is responsible for long-range
and current planning efforts for Monticello. The Department is responsible for regulating
development and use standards as outlined in the zoning and subdivision ordinance; these
standards are aimed at protecting and promoting public health, safety, and welfare. The
Department also provides citizens, business owners, and developers with current, easily '
accessible information about Monticello's planning process and what's happening in their
community.
OBJECTIVES:
,
1. Com letion of zonin ordinance u date.
p g P
2.
3. Completion of natural resource inventory.
Continued implementation to the City's GIS '
4. Continue improvements of the City's planning process
ISSUES: '
1. Implementation of Comprehensive Plan objectives. '
2. Continue GIS training and implementation.
3. Implementation of City zoning ordinance.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Planning Applications 51 34 37 35 25
# of Project Reconciliations 18 16 14 19 15
# of Planning Commission Meetings 12 12 12 12 12
C-20
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BUDGET COMMENTARY:
The Planning, Zoning and Community Development budget includes shifting some of the
costs for public information, printing, and advertising to other activities since they are
more a overall City objective and not just a planning function. Personnel services include
funds for an administrative assistant position, which was also budgeted in 2008, but the
position was never filled. The addition of this new position is expected to reduce the
City's use of planning consultant and thus the budget for consults is being reduced.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PLANNING & ZONING ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $91,037 $98,972 $67,750 $131,242 $82,150 $99,665 -24.06%
SUPPLIES 633 784 0 300 995 550 83.33%
OTHER SERVICES & CHARGES 238,481 213,223 186,569 181,450 105,078 87,450 -51.80%
CAPITAL OUTLAY 0 0 0 500 0 250 -50.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $330,151 $312,978 $254,319 $313,492 $188,223 $187,915 -40.06%
C-21
INFORMATION SYSTEMS ADMINISTRATION
DEPARTMENT: General Government ,
SUPERVISOR: Finance Director
FUND #: 101
ACTIVITY #: 41920 '
ACTIVITY SCOPE: '
This activity manages the data processing and computer needs for all departments of the
City. It provides for maintenance of existing computer equipment and servers, upgrades
to hardware and software, and installation of new computer equipment and software. In
addition, electronic surveillance/security, wireless technology, telecommunications,
electronic storage and recovery, and other technology needs are covered under this area. '
OBJECTIVES: ,
1. Implement city-wide fiber network project.
2. Implement new financial, payroll, utility billing and other related software '
systems.
3. Purchase/upgrade computer hardware and software to keep pace with City
technology needs in accordance with replacement cycle. '
4. Implement computer security to meet audit standards and requirements.
5. Update information systems disaster recovery plan for the City.
6.
Respond to data processing requests within 30-60 minutes and develop action '
plan to resolve issue, if necessary.
ISSUES:
1. Develop plan for implementation and training for new software systems. ,
2. Update lists and develop a master inventory of personal computers, software
and peripherals used in the City. '
3. Develop filing system for work requests and other data processing records.
4. Identify and develop plans for the many components associated with a fiber
optics network and service enterprise.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time '
C-22 ,
BUDGET COMMENTARY:
This activity purchases all hardware and software equipment for the City, based on an
annual replacement schedule. In 2009, $17,600 has been budgeted for the replacement
and addition of computer equipment. Professional service/maintenance agreements was
increased to $78,000 form $64,000 for the City's Information Technician Consultant.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
DATA PROCESSING ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $25,798 100.00%
SUPPLIES 15,914 18,409 29,550 29,900 27,579 21,400 -28.43%
OTHER SERVICES & CHARGES 62,938 71,729 174,936 90,650 53,206 98,400 8.55%
CAPITAL OUTLAY 5,523 0 12,230 15,500 7,953 0 -100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $84,375 $90,137 $216,716 $136,050 $88,738 $145,598 7.02%
C-23
CITY HALL
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
General Government
City Administrator
101
41940
The activity for this department is to allow City Hall to run smoothly, by providing
supplies, customer service, and staffing resources for the City.
OBJECTIVES:
1. To provide friendly, knowledgeable customer service to the public.
2. Provide adequate and consistent hours of business throughout the year.
3. Maintain a reputable facility to house meetings and staff.
ISSUES:
1. Staffing reception area for adequate hours of business with little back up.
2. Provide customers with meaningful information.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Newsletters Published 4 4 3 3 3
BUDGET COMMENTARY:
Items budgeted for the City Hall Activity are commonly shared among all departments
operating out of City Hall, as well as some supplies used by the Community Center. The
2009 budget includes $3,250 for advertising and $7,250 for publishing public
information, both which were budgeted in other activities previously.
BUDGET:
GENERAL FUND
CITY HALL 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $6,815 $8,617 $3,012 $51,599 $39,565 $57,903 12.22%
SUPPLIES 32,923 17,705 19,594 20,050 23,346 24,900 24.19%
OTHER SERVICES & CHARGES 114,488 115,759 107,567 117,840 113,617 121,150 2.81%
CAPITAL OUTLAY 32,705 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $186,931 $142,081 $130,173 $189,489 $176,528 $203,953 7.63%
C-24
LAW ENFORCEMENT
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Public Safety
City Administrator
101
42101
All law enforcement services are contracted with the Wright County Sheriff s
Department. The Sheriff's Department maintains a local office in City Hall, and is
contracted by the City for approximately 19,000 hours annually.
OBJECTIVES:
1. Continue contracting for law enforcement services through the Wright County
Sheriff's Department.
ISSUES:
1. Residents concerns regarding having our own police force.
MEASURABLE WORKLOAD DATA:
Measurement
# of service calls
# of traffic calls
# of motor vehicle crashes
# of crimes
BUDGET COMMENTARY:
2005 2006 2007 2008 2009
2,579 2,709 2,812 2,505 2,500
2,198 2,353 2,185 2,128 2,000
311 338 376 386 375
1,378 1,326 1,472 1,310 1,300
Law enforcement services are contracted with Wright County Sheriff's Department. The
2009 hourly rate is $56.00 compared to $54.00 in 2008, and increase of 3.7%. The City
has budgeted for 18,980 hours of law enforcement services. Additionally, funds have
been budgeted for other law enforcement programs, such as speed trailer operations.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
LAW ENFORCEMENT ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES ~ $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 838,632 880,310 917,659 1,000,173 1,010,856 1,066,000 6.58%
CAPITAL OUTLAY 0 0 5,454 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $838,632 $880,310 $923,113 $1,000,173 $1,010,856 $1,066,000 6.58%
C-25
FIRE DEPARTMENT
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Public Safety
Fire Chief
101
42201
The Fire Department response to all fire, rescue, hazardous material and some medical
and accident incidents within the City of Monticello and surrounding Townships. It also
provides fire inspection services. The department is a paid on call volunteer department.
OBJECTIVES:
1. Assemble a confined space entry team and equipment.
2. Purchase a put into place a "Duty Officer" command vehicle.
3. Purchase and place into service a new pumper truck.
4. Develop NIMS training for all city departments.
ISSUES:
1. Improve response times.
2. Develop and implement NIMS training for all staff and council.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of Responses 325 266 317 395 375
# of Firefighters 30 30 30 30 30
C-26
BUDGET COMMENTARY:
The Fire Department consists of paid volunteers. For 2009, firefighters will be paid
$10.00 per hour, which is the same hourly rate received in 2008. The Fire Inspector pay
for 2009 was increased to $15.00 per hour from $13.00 and is scheduled to work 20 hours
per month. Capital Outlay expenditures include $20,000 for the "Duty Officer" vehicle,
$141,000 for the purchase of the new fire truck and $10,300 for the purchase of 800MH
radio replacements.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
FIRE ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $86,473 $74,890 $90,594 $104,740 $100,573 $96,970 -7.42%
SUPPLIES 33,593 23,961 60,701 35,250 30,981 28,250 -19.86%
OTHER SERVICES & CHARGES 158,801 154,137 144,832 72,415 52,717 56,505 -21.97%
CAPITAL OUTLAY 0 136 0 145,000 15,747 171,300 18.14%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $278,867 $253,124 $296,127 $357,405 $200,018 $353,025 -1.23%
C-27
FIRE RELIEF
DEPARTMENT: Public Safety
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 42202
ACTIVITY SCOPE:
The Fire Relief Activity is specifically designed to track the City's contribution to the
Relief Association of the State Aid Fire Relief fund, which must be contributed to the
Relief Association.
OBJECTIVES:
1. Provide pension funds for the Monticello Fire Relief Association.
ISSUES:
1. To become full funded.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Pension Assets (Liability) $859,246 $1,067,833 $1,133,822 $1,101,825 $1,150,000
BUDGET COMMENTARY:
The fire relief budget consists of expenditures specifically related to the Monticello Fire
Relief Association. The funds budgeted is the estimated aid received from the State, then
expensed to the Association.
BUDGET:
GENERAL FUND
FIRE RELIEF 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 100,476 92,410 101,000 0.52%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $0 $0 $0 $100,476 $92,410 $101,000 0.52%
C-28
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BUILDING INSPECTIONS
DEPARTMENT: Public Safety
SUPERVISOR: Community Development Director
FUND #: 101
ACTIVITY #: 42401
ACTIVITY SCOPE:
The Building Department inspects all new and remodeled construction within the City by
a state certified building inspector. The department also initiates all building permits, as
well as overseeing the enforcement of all public nuisance and ordinance issues.
OBJECTIVES:
1. Continue implementation of the rental licensing program.
2. Continue implementation of zoning ordinance changes.
3. Continue sign ordinance update.
4. hnplement yearly contractor, realtor, and rental property owner workshops.
5. Continue public relations contact. Improve City's public perception image.
6. Continue implementation of the building codes.
ISSUES:
1. Managing and prioritizing department workloads.
2. Facing the challenges of a growing regional center city and the possible
rebound of residential property growth.
3. Keep up with rental license inspections of investor owned residential
properties.
MEASURABLE WORKLOAD DATA:
' Measurement
# of Building Permits Issued
Valuation of Permits Issued
' (in 1,000's)
# of Public Nuisance Notices
# of Rental Units
2005 2006 2007 2008 2009
1,412 1,323 961 3,681 1,000
$68,069 $45,573 $45,912
111 388 377
N/A N/A N/A
$45,950 $45,000
504 450
1,194 1,200
' C-29
BUDGET COMMENTARY:
The Building Department has budgeted $18,000 in 2009 to cover the replacement of
department vehicles in the future compared to $28,500 in 2008. In 2009 the budget for
temporary salaries was eliminated where as in 2008 the City budgeted $15,000 for
temporary salaries. More of the Chief Building Official's time is being allocated to this
activity in 2009 than in the past. Finally, the budget for computer/software enhancements
was reduced from $4,400 to $2,000.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
BUILDING INSPECTIONS ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $224,218 $266,324 $274,796 $297,139 $338,267 $302,670 1.86%
SUPPLIES 5,933 10,148 11,717 12,200 9,660 10,000 -18.03%
OTHER SERVICES & CHARGES 50,736 51,595 37,308 74,225 30,811 48,500 -34.66%
CAPITAL OUTLAY 0 5,964 0 28,500 0 18,000 -36.84%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $280,888 $334,031 $323,821 $412,064 $378,738 $379,170 -7.98%
C-30
CIVIL DEFENSE
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Public Safety
Chief Building Official
101
42501
The department of Civil Defense provides constant defense coverage for all weather and
power plant related emergency situations within the City.
OBJECTIVES:
1. Implement city hall, community center, and national guard emergency
preparedness.
ISSUES:
1. Little or no warning when an emergency occurs.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
Updating and maintaining the City's civil defense equipment is the largest expense for
this activity. For 2009, only 5% of the Chief Building Official's salary is expensed in the
Civil Defense budget base on his actual time spent on this activity. In 2008 15% of his
time was budgeted here.
BUDGET:
GENERAL FUND
CIVIL DEFENSE 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $33 $0 $238 $12,940 $1,210 $4,216 -67.42%
SUPPLIES 469 0 0 5,000 141 3,900 -22.00%
OTHER SERVICES & CHARGES 175 1,035 7,785 2,000 345 1,500 -25.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0 00%
TOTAL EXPENDITURES $676 $1,035 $8,023 $19,940 $1,696 $9,616 -51.78%
C-31
ANIMAL CONTROL
DEPARTMENT: Public Safety
SUPERVISOR: Project Coordinator
FUND #: 101
ACTIVITY #: 42701
ACTIVITY SCOPE:
The City contracts with a private individual for their animal control services. The City
owns and maintains the building the animal control facility operates from. The City also
contracts to nearby communities, allowing them to use our services and facility for a fee.
OBJECTIVES:
1. To address issues within the City and surrounding communities in a timely
and courteous manner.
2. Continue to improve animal control response time.
3. Continue to improve billing procedures for animal control issues.
ISSUES:
1. To provide quick response to residents on animal control concerns.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The largest budgeted item is for the $36,960 budgeted for the professional service
contract to handle all animal control issues for the City of Monticello. The remaining
budgeted items are for maintaining the animal control facility and miscellaneous
expenses related to animal control.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
ANIMAL CONTROL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES $2,199 $2,374 $2,105 $2,150 $3,164 $2,100 -2.33%
OTHER SERVICES & CHARGES 40,025 46,269 42,952 43,725 43,593 43,310 -0.95%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $42,224 $48,643 $45,057 $45,875 $46,757 $45,410 -1.01%
C-32
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
NATIONAL GUARD
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Public Safety
City Administrator
101
42810
The City's National Guard facility is housed in the Community Center Complex. The
City maintains the facility for the Guard.
OBJECTIVES:
1. To maintain a clean, modern facility for use by the National Guard.
ISSUES:
There are no issues currently for maintaining the National Guard facility.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time.
BUDGET COMMENTARY:
The City rents the National Guard Area from the Community Center Complex. The area
is maintained and insured by City funds.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
NATIONAL GUARD ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $1,500 $1,500 $0 $1,500 $0 $0 -100.00%
SUPPLIES 3,109 2,525 111 2,750 151 2,500 -9.09%
OTHER SERVICES & CHARGES 19,248 20,062 12,533 20,370 12,847 21,275 4.44%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $23,857 $24,088 $12,644 $24,620 $12,998 $23,775 -3.43%
C-33
PUBLIC WORKS -ADMINISTRATION ,
DEPARTMENT: Public Works ,
SUPERVISOR: Public Works Director
FUND #: 101
ACTIVITY #: 43110 '
ACTIVITY SCOPE: ,
The Public Works Administration (PW Administration) activity oversees the daily
operations of the Street, Parks, Water, Sewer, Wastewater Treatment Plant, and
Inspection activities. PW Administration also manages all large City projects, and
implements all changes to operations and policy the City has in place for public works.
OBJECTIVES:
,
1. Develo a workload lan with Cit En ineer and develo a succession lan
P p Y g p P
for the Public Works Director position.
2. Continue the implementation of a biosolids management system. '
3. Implement major street lighting project plan.
4. Continue implementing the wellhead protection plan.
5. Manage the development of a new public works facility and expansion of the '
wastewater treatment plant.
ISSUES:
1. Balance the public works department needs with available funds. '
2. Manage of City's wastewater treatment system.
3. Implement a capital improvement program for City infrastructure. '
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of City Projects Started 25 27 18 15 10 '
# of City Projects Completed N/A N/A N/A 12 10
I~
LJ
C-34 '
BUDGET COMMENTARY:
The only significant change to the PW Administration activity is the time allocation of
the Public Works Director. In the past the position was budgeted 100% in PW
administration, but for 2009 the position's time will be allocated 70% PW
Administration, 20% to the Sewer Fund, and 10% to the Water Fund based on time spent
on these activities. In addition one of the construction inspectors will have 20% of their
time allocated here for there work on street and utility maps.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PW/ADMINISTRATION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $139,556 $186,724 $198,702 $208,810 $207,573 $199,522 -4.45%
SUPPLIES 5,716 5,633 4,184 6,680 4,098 4,280 -35.93%
OTHER SERVICES & CHARGES 29,542 14,530 57,085 16,700 38,445 25,658 53.64%
CAPITAL OUTLAY 0 0 466,856 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $174,813 $206,887 $726,827 $232,190 $250,116 $229,460 -1.18%
C-35
PUBLIC WORKS -ENGINEERING '
DEPARTMENT: Public Works '
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 43111
ACTIVITY SCOPE: '
The Engineering activity reviews and approves commercial and industrial site plans and
residential development plans, and assists with the development and review of City codes '
and ordinances. The Engineering activity also assists with the development and
management of the City's storm water pollution prevention program, City improvement
projects, and miscellaneous mapping. In addition, the Engineering activity responds to '
residents with issues related to storm water drainage and pedestrian, bicycle, and
vehicular traffic, and reviews, updates and supports the City's general specifications and
standard detail plates for street and utility construction and our plan requirements and
design guidelines.
'
OBJECTIVES:
1. Improve ability to assist other departments with CADD and GIS related '
requests.
2. Implement new Storm Water Pollution Prevention Program (SWPPP). '
3. Continue to implement and improve the City's new Geographic Information
System (GIS).
4. Continue to educate the public on purposes and practices associated with '
conservation and drainage easements and storm water ponds.
ISSUES: '
1. Increasing restrictions for storm water runoff by MPCA. ,
2. Lack of knowledge regarding purposes and practices associated with
conservation and drainage easements and storm water ponds.
3. Increased phosphorus restrictions for wastewater effluent by MPCA.
MEASURABLE WORKLOAD DATA: ,
Measurement 2005 2006 2007 2008 2009
Response to service requests N/A 30 50 60 75 '
Response to on-line requests N/A N/A N/A 60 85
C-36
BUDGET COMMENTARY:
The budget for the Engineering activity predominantly consists of engineering and other
professional service fees. These expenditures consist of both reimbursable and non-
reimbursable expenditures. For 2009 the only budget change is that 50% of one of the
construction inspectors time will be allocated to the engineering activity for assisting the
City engineer on projects and 6% of the city engineer's time will be allocated to the
City's utility funds. Funds are budgeted for improvements and development of the City's
GIS system.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PW/ENGINEERING ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $27,880 $93,351 $92,294 $97,006 $111,044 $142,994 47.41%
SUPPLIES 2,411 0 150 1,000 198 100 -90.00%
OTHER SERVICES & CHARGES 888,235 556,053 254,915 154,025 134,536 153,525 -0.32%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $918,527 $649,404 $347,359 $252,031 $245,778 $296,619 17.69%
C-37
PUBLIC WORKS -INSPECTIONS
DEPARTMENT: Public Works
SUPERVISOR: City Engineer
FUND #: 101
ACTIVITY #: 43115
ACTIVITY SCOPE:
The inspection activity is responsible to observe and inspect City infrastructure projects.
Personnel are also responsible for recording as-builts, design assistance, locating and
inspecting City utilities, and sidewalk inspections.
OBJECTIVES:
1. Learn and use the City's GIS system.
2. Maintain certifications and attend appropriate classes and workshops.
3. Provide support for the engineering activity.
4. Improve communication between public works, engineering and inspection
activities.
ISSUES:
1. Utilizing the GIS system to its full potential and train others staff on its uses.
2. Workload issues.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time.
C-38
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET COMMENTARY:
The budget only changes for the PW Inspection activity are the allocation of time of the
inspectors to the PW Administration and Engineering activities listed on the previous
pages, resulting in a decrease in personnel services for this activity.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PW/INSPECTIONS ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $102,020 $127,209 $114,197 $146,383 $114,736 $100,340 -31.45%
SUPPLIES 5,215 8,509 5,761 17,200 12,198 8,100 -52.91%
OTHER SERVICES & CHARGES 5,096 4,682 4,405 4,650 4,146 4,600 -1.08%
CAPITAL OUTLAY 0 0 21,300 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $112,332 $140,401 $145,663 $168,233 $131,080 $113,040 -32.81%
C-39
PUBLIC WORKS -STREETS & ALLEYS '
DEPARTMENT: Public Works '
SUPERVISOR: Streets Superintendent
FUND #: 101
ACTIVITY #: 43120 '
ACTIVITY SCOPE: '
The foremost responsibility of the streets division is to perform the necessary tasks to
reduce the depreciation of the city streets and uphold the desirable standards of '
appearance, serviceability, and safety. This includes upkeep such as street sweeping,
repair of roadway surface areas, medians, sidewalks, boulevards, alleys, catch basins, and
storm sewers. '
OBJECTIVES: '
1. Continue street reconstruction of older road surfaces by evaluating road wear.
2. Increase street chip seal coating projects. ,
3. Maintain and update equipment and vehicles.
4. Help maintain and use City GIS system. '
ISSUES: ,
1. Educate the public on what the boulevards are to be used for.
2. Educating the public on storm water operations. '
3. Increased costs of fuel and street products due to fuel costs.
MEASURABLE WORKLOAD DATA: '
Measurement 2005 2006 2007 2008 2009
Pounds of crack sealer N/A 11,115 14,200 18,150 15,000
Sq. yards of chip sealing N/A 50,526 37,294 101,422 75,000
Miles of streets 52.41 65.70 67.64 67.64 68.00
Tons of blacktop patching
N/A
300
330
200
200 '
C-40 '
BUDGET COMMENTARY:
Increases in the Street Activity include motor fuels and street maintenance material due
to increased fuel costs. These were increased $14,000 and $5,000 respectively. The
budget for sign repair was also increased $5,000. Capital equipment purchases for 2009
include replacement of the City's ditch mower tractor and mid-size loader. In 2010 the
equipment plan calls for the replacement of the City's hook dump truck, so the 2009
budget includes $30,000 for this purchase. The 2009 budget also includes $70,000 for a
street improvement project and $80,000 for the City's annual seal coating project.
BUDGET:
GENERAL FUND
PW/STREETS & ALLEYS 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $303,624 $350,704 $368,066 $395,457 $417,064 $426,127 7.76%
SUPPLIES 77,951 81,513 100,533 104,450 101,428 123,575 18.31
OTHER SERVICES & CHARGES 18,141 17,867 20,037 28,500 8,262 27,300 -4.21%
CAPITAL OUTLAY 7,916 56,776 163,438 474,000 96,934 295,000 -37.76%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $407,631 $506,859 $652,074 $1,002,407 $623,688 $872,002 -13.01%
C-41
PUBLIC WORKS -ICE & SNOW
DEPARTMENT: Public Works
SUPERVISOR: Streets Superintendent
FUND #: 101
ACTIVITY #: 43125
ACTIVITY SCOPE:
The City's Ice & Snow activity is responsible for the control of ice and snow on City
streets, sidewalks and City owned public parking lots. The activity provides control in a
safe and cost effective manner, keeping in mind safety, budget, personnel, and
environmental concerns.
OBJECTIVES:
1. Continue to maintain and update equipment and vehicles in a timely manner.
2. Learn ways to effectively use the City's GIS system.
ISSUES:
1. Staffing and budgeting for unpredictable circumstances.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Inches of snow NA 41 37.25 42 50
# of plowing events 8 11 11 15 20
Tons of salt used 114 164 274 474 475
Tons of sand used 320 319 347 611 615
C-42
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET COMMENTARY:
The Ice and Snow activity has increased their budget for sand and salt from $27,500 to
$41,000. The increase is needed due to increased cost due to higher fuel costs and past
expenditures for this item. Capital outlay includes $30,000 for the replacement of City's
hook dump truck in 2010.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PW/ICE & SNOW ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES
SUPPLIES
OTHER SERVICES & CHARGES
CAPITAL OUTLAY
OPERATING TRANSFERS
TOTAL EXPENDITURES
$47,843
23,764
779
0
0
$72,387
$33,109 $83,147 $58,213
34,081 32,124 44,750
892 3,170 3,000
0 0 56,000
0 0 0
$68,081 $118,441 $161,963
$63,326 $63,585 9.23%
41,493 56,050 25.25%
658 3,000 0.00%
129,486 30,000 -46.43%
0 0 0.00%
$234,963 $152,635 -5.76%
C-43
PUBLIC WORKS -SHOP & GARAGE
DEPARTMENT: Public Works
SUPERVISOR: Streets Superintendent
FUND #: 101
ACTIVITY #: 43127
ACTIVITY SCOPE:
The Shop & Garage activity maintains all City vehicles and equipment for the Streets, Ice
& Snow, Parks, Water and Sewer activities in a safe and efficient manner.
OBJECTIVES:
1. Update equipment and vehicles.
2. Maintain equipment and vehicles to operate efficiently and safely.
ISSUES:
1. Aging equipment.
2. Increased safety regulation for equipment and vehicles.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
For 2009 there were no significant budget changes for the Shop & Garage activity. The
budget consists of equipment parts, lubricants, and other repair supplies and the costs to
heat/cool and supply electricity to the City shop and garage area.
BUDGET:
GENERAL FUND
PW/SHOP & GARAGE 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $64,389 $69,055 $68,380 $79,549 $84,630 $83,367 4.80%
SUPPLIES 32,528 38,167 40,607 48,100 31,507 41,250 -14.24%
OTHER SERVICES & CHARGES 43,462 43,760 52,719 57,200 42,456 59,300 3.67%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $140,380 $150,982 $161,706 $184,849 $158,593 $183,917 -0.50%
C-44
PUBLIC WORKS -PARKING LOTS
DEPARTMENT: Public Works
SUPERVISOR: Streets Superintendent
FUND #: 101
ACTIVITY #: 43140
ACTIVITY SCOPE:
The Parking Lot activity is responsible for reducing the depreciation of the City owned
parking lots. This includes patching, striping, repairing, and resurfacing as needed.
OBJECTIVES:
1. Monitor parking lots and patch and stripe as needed.
2. Continue adding minor plantings to parking lots.
ISSUES:
1. Continued deterioration of parking lots, without proper funding for
replacement.
MEASURABLE WORKLOAD DATA:
Measurement
# of City owned parking lots
BUDGET COMMENTARY:
2005 2006 2007 2008 2009
5 5 5 5 5
The Parking Lot activity's budget includes $7,000 for parking lot improvements in 2009.
In 2007 the budget included $40,000 to resurface the Block 35 parking lot. These funds
have been reserved and are available for use when the project is approved by City
Council in the near future.
BUDGET:
GENERAL FUND
PW/PARKING LOTS 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $48 $94 $0 $0 $39 $0 0.00%
SUPPLIES 2,439 0 0 4,000 0 3,000 -25.00%
OTHER SERVICES & CHARGES 2,960 3,875 2,367 4,300 1,480 3,850 -10.47%
CAPITAL OUTLAY 0 0 0 7,200 0 7,000 -2.78%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $5,446 $3,969 $2,367 $15,500 $1,519 $13,850 -10.65%
C-45
PUBLIC WORKS -STREET LIGHTING
DEPARTMENT: Public Works
SUPERVISOR: Public Works Director
FUND #: 101
ACTIVITY #: 43160
ACTIVITY SCOPE:
The Street Lighting activity is to maintain the new and existing street lighting within the
City. This includes maintaining the bulbs and fixtures once they have been installed, as
well as the electrical used for the lighting.
OBJECTIVES:
1. Work with MNDOT to add battery back-up to signals on TH 25 in the future.
2. Daft a complete new street lighting policy encompassing all changes to
existing policy.
ISSUES:
1. Increased electrical costs and budget constraints.
2. Verify lamp and fixtures maintenance by utility companies.
3. Need maintenance and upgrades on several signal systems and the lack of
assistance form Wright County, MNDOT and consulting engineer.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of street lights maintained 39 70 84 94 100
# of street scape lights 40 40 40 40 40
BUDGET COMMENTARY:
This department accounts for the maintenance and daily expenses of the City's street
lights, of which, electrical costs are the largest expenditure at $150,000. The remaining
funds are for repair items and supplies for maintaining the street lights.
BUDGET:
GENERAL FUND
PW/STREET LIGHTING 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 1,836 799 (165) 2,500 1,484 2,500 0.00%
OTHER SERVICES & CHARGES 114,152 163,280 154,260 154,000 162,007 167,000 8.44%
CAPITAL OUTLAY 0 0 68,092 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $115,988 $164,079 $222,187 $156,500 $163,491 $169,500 8.31%
C-46
PUBLIC WORKS -REFUSE COLLECTION
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Sanitation
Public Works Director
101
43230
The City contracts with a private company to pick up refuse and recycling for residents
within the City. Residents pay a quarterly rental fee on their garbage cart, as well as a
one time charge for a recycling bin. All other costs are negotiated, and paid by the City.
The City also holds a Junk Amnesty day, in which residents can drop off any unwanted
items, for a small fee.
OBJECTIVES:
1. Develop a more efficient system in repairing garbage carts.
ISSUES:
1. The amount of time spent on repairing of garbage carts.
2. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
There are no substantial changes in the 2009 budget for the Refuse Collection activity,
which the majority of expenditures is based on the contract the City has with its refuse
hauler.
BUDGET:
GENERAL FUND
REFUSE COLLECTION 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $5,559 $7,389 $6,393 $12,070 $8,801 $9,818 -18.66%
SUPPLIES 49,428 3,746 24,735 6,750 1,629 6,750 0.00%
OTHER SERVICES & CHARGES 437,461 462,911 478,080 495,600 409,302 476,500 -3.85%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $492,447 $474,047 $509,208 $514,420 $419,732 $493,068 -4.15%
C-47
COMMUNITY CELEBRATIONS
DEPARTMENT: Culture and Recreation
SUPERVISOR: Community Development Director
FUND #: 101
ACTIVITY #: 45130
ACTIVITY SCOPE:
The activity of Community Celebrations is to coordinate and participate in the City's
celebrations, as well as share holiday spirit throughout the community.
OBJECTIVES:
1. Increase the participation of Walk and Roll.
2. Increase the participation of Riverfest.
3. Maintain Holiday decorations throughout the City.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement
# of participants in Walk & Roll:
Community (Walkers)
Business (Booths)
BUDGET COMMENTARY:
2005 2006 2007 2008 2009
N/A 300 500 500 500
53 52 62 66 75
The Community Celebrations budget includes expenditures for Walk and Roll, the
Riverfest Block Park, and to maintain Holiday decorations.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
COMMUNITY CELEBRATIONS ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 3,720 3,899 3,110 8,500 2,083 6,300 -25.88%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $3,720 $3,899 $3,110 $8,500 $2,083 $6,300 -25.88%
C-48
SENIOR CENTER
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Culture and Recreation
City Administrator
101
45175
The City's Senior Center facility is housed in the Community Center Complex. The City
maintains the facility for the Senior Center.
OBJECTIVES:
1. To maintain a clean, modern facility for use by the Seniors of Monticello.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The City rents the Senior Center area from the Community Center Complex. The area is
maintained and insured by City funds. In addition, the City gives an annual contribution
to the Senior Center. In 2009, the contribution amount is $49,750.
BUDGET:
GENERAL FUND
SENIOR CENTER 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $1,503 $1,335 $7 $1,715 $332 $0 -100.00%
SUPPLIES 1,865 1,486 0 1,650 0 1,500 -9.09%
OTHER SERVICES & CHARGES 82,182 88,682 56,205 92,655 93,475 95,275 2.83%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $85,550 $91,502 $56,212 $96,020 $93,807 $96,775 0.79%
C-49
COMMUNITY EDUCATION
DEPARTMENT: Culture and Recreation
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 45176
ACTIVITY SCOPE:
The City has, for several years, contributed to the community education program in the
Monticello school district. This annual contribution is given to help subsidize summer
recreational activities, such as little league and T-ball.
OBJECTIVES:
1. Continue to subsidize the Community Education program with an annual
contribution.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The City contributes, on an annual basis, $12,740 to the local community education
program to help subsidize summer recreational programs.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
COMMUNITY EDUCATION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 12,740 12,740 12,740 12,740 12,740 12,740 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $12,740 $12,740 $12,740 $12,740 $12,740 $12,740 0.00%
C-50
Y.M.C.A.
DEPARTMENT: Culture and Recreation
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 45177
ACTIVITY SCOPE:
The City has, for several years, contributed to the Y.M.C.A. This annual contribution
was given to help subsidize activities that members of the community may take
advantage of.
OBJECTIVES:
There are no objectives for the Y.M.C.A., since the City elected to stop funding this
activity in 2008.
ISSUES:
1. The City and County are working to purchase the Y.M.C.A. property and
therefore will not fund this activity.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The City and County are currently working on purchasing the 1,200 acre Y.M.C.A. site
and as such the City has elected not to fund this activity beginning in 2008
BUDGET:
GENERAL FUND
Y.M.C.A. 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 5,460 5,460 5,460 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $5,460 $5,460 $5,460 $0 $0 $0 0.00%
C-51
TRANSIT
DEPARTMENT: Culture and Recreation
SUPERVISOR: City Administrator
FUND #: 101
ACTIVITY #: 45178
ACTIVITY SCOPE:
Bus services in the City are provided by River Rider Bus Company.
OBJECTIVES:
1. To continue contributing to the River Rider transportation system.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The City has agreed to a contribution of $5,000 to River Rider, for a future bus purchase.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
TRANSIT-RIVER RIDER ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 5,000 5,000 5,000 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $0 $0 $0 $5,000 $5,000 $5,000 0.00%
C-52
ICE ARENA
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
Culture and Recreation
City Administrator
101
45198
ACTIVITY SCOPE:
The City has agreed to a ten year contribution commitment to the Community Ice Arena,
agreeing to contribute $75,000 annually. The agreed upon contribution began in 2004,
and will terminate after 2013.
OBJECTIVES:
1. Contribute $75,000, as previously committed.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The City has committed $75,000 per year for ten years, beginning in 2004 and ending
after 2013.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
COMMUNITY ICE ARENA ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 75,000 75,000 75,000 75,000 75,000 75,000 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 0.00%
C-53
PUBLIC WORKS -PARKS -ADMINISTRATION
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Culture and Recreation
Parks Superintendent
101
45201
The Parks Administration activity maintains the parks and trails within the City. This
includes maintaining and improving playground and picnic facilities, fertilizing and
mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice
rinks, snow and ice removal, and tree preservation within the parks system of the City.
OBJECTIVES:
1. Continue pathway maintenance.
2. Use the City's GIS to improve activity efficiencies.
3. Continue implementing park plan for regional park at current YMCA land.
ISSUES:
1. Other maintenance concerns coming up and not allowing completion of
existing projects.
2. Budget constraints for future and existing projects.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Acres of park land maintained N/A N/A N/A 100 180.06
Miles of trails maintained N/A N/A N/A 16.5 16.5
# of events held in parks N/A N/A N/A 129 130
# of winter skating days 54 53 42 91 100
C-54
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' BUDGET COMMENTARY:
' The parks budget consists of expenses needed to maintain the City's parks and trails. The
2009 budget is consistent with the 2008 budget and past expenditure levels except for an
increase in the motor fuels budget and capital equipment budget. The motor fuel budget
' was set at $23,000, where as in the past the City had spent approximately $16,000 for
fuel. The capital equipment budget for 2009 was increased $100,000 for the replacement
of 1-ton truck, a bobcat and 72" mower.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PARKS/ADMINISTRATION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $287,439 $301,441 $304,780 $378,113 $342,112 $372,600 -1.46%
SUPPLIES 72,277 63,545 65,485 97,350 84,925 103,725 6.55%
OTHER SERVICES & CHARGES 48,939 40,751 61,657 70,450 32,264 68,250 -3.12%
CAPITAL OUTLAY 55,857 37,320 46,022 30,000 31,950 130,000 333.33%
' OPERATING TRANSFERS 71,900 88,645 0 0 0 0 0.00%
TOTAL EXPENDITURES $536,412 $531,703 $477,944 $575,913 $491,251 $674,575 17.13%
1
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' C-55
PUBLIC WORKS -PARKS -IMPROVEMENTS
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Culture and Recreation
Parks Superintendent
101
45202
The Parks Improvement activity improves the parks and trails within the City. This
includes improving playground and picnic facilities and pathways. These assets of the
City are extensively used by residents, and improvements must be made to uphold the
safety, functionality, and beauty the City represents.
OBJECTIVES:
1. Complete Sunset Ponds Park.
2. Replace roof of concession stand at NSP Fields and Ellison Park
3. Install a patio and/or irrigation system at Hillcrest Park.
ISSUES:
1. Budget constraints.
2. Other maintenance concerns not allowing time to complete projects.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The Park Improvement budget designates monies to improve the City's parks and
pathways. $9,000 has been budgeted for picnic tables, BBQ grills, and benches. Capital
outlay expenditures include $20,000 for improvements to Sunset Ponds Park, $20,000 for
improvements to the Ellison Park shelter, $20,000 for trail and pathway improvements,
and $15,000 for the installation of a patio and/or irrigation system at Hillcrest Park.
BUDGET:
GENERAL FUND
PARKS/IMPROVEMENTS 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 10,047 10,402 12,802 15,000 2,044 14,000 -6.67%
OTHER SERVICES & CHARGES 776 3,835 88,243 6,000 6,027 0 -100.00%
CAPITAL OUTLAY 25,187 116,053 44,762 185,000 70,346 75,000 -59.46%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $36,010 $130,291 $145,807 $206,000 $78,417 $89,000 -56.80%
C-56
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PUBLIC WORKS -PARKS -BALLFIELDS
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Culture and Recreation
Parks Superintendent
101
45203
The NSP Ball field activity incorporates all City owned athletic fields. The activity
prepares and maintains the fields and facilities for athletic events.
OBJECTIVES:
1. Prepare and maintain the City's athletic fields.
2. Improve the structures at the ball fields.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of ballgames played 426 438 502 530 550
BUDGET COMMENTARY:
The 2009 budget reflect past expenditure levels and is similar to the 2008 budget for
maintaining the fields. The capital improvement budget consists of $10,000 for roof
replacement of the concession stand at the NSP Ball fields.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
PARKS/NSP BALLFIELDS ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 7,656 8,528 7,991 13,200 4,027 14,400 9.09%
OTHER SERVICES & CHARGES 6,546 7,679 1,053 6,000 9,795 6,000 0.00%
CAPITAL OUTLAY 0 18,717 0 15,000 0 10,000 -33.33%
OPERATING TRANSFERS 0 0 70,908 0 0 0 0.00%
TOTAL EXPENDITURES $14,202 $34,924 $79,952 $34,200 $13,822 $30,400 -11.11%
C-57
1
ECONOMIC DEVELOPMENT
DEPARTMENT: Economic Development '
SUPERVISOR: Community Development Director
FUND #: 101
ACTIVITY #: 46501 ,
ACTIVITY SCOPE: ,
The Economic Development activity of the General Fund is to create and maintain a clear
focus of objectives which foster apro-business environment and community amenities to
attract and retain job growth at wage-levels that support the community. In addition,
networking with organizations and individuals to create good-will and promote the City
of Monticello as a place to work and live. '
OBJECTIVES:
1. Encourage retention and expansion of existing businesses.
2. Provide jobs, with increasing opportunities for people to work and live in
Monticello, promoting wages that provide incomes to purchase decent
housing, support businesses, and local government services.
3. Explore opportunities to attract corporate headquarters, campuses, and
businesses.
4. Create a vision and plan to create a downtown that is unique, to attract people ,
to downtown. Connecting public spaces to the river, and pedestrian-oriented
place through housing and retail redevelopment.
5. Develop a "Branding" or image for the City based upon the vision of the '
City's Comprehensive Plan.
6. Encourage development of "Green Spaces" and natural amenities.
ISSUE:
1. Consistent administration of the City's policies, plans, ordinances, guidelines, ,
statutes, etc.
2. The new Economic Development Director becoming familiar with existing
City programs and development of new programs to attract new businesses
and retain and expand existing businesses.
[1
C-58
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The Economic Development budget includes a portion of the salary and operating costs
for the Economic Development Director, in addition to a portion of the new
administrative assistant position. In addition, more funds have been budgeted for the new
Economic Development Director to attend training and conferences. Finally, the budget
for brochures/marketing material was reduced to reflect more City-wide marketing,
which is budgeted in the City Hall activity.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
ECONOMIC DEVELOPMENT ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $46,708 $56,234 $55,070 $34,561 $60,318 $59,414 71.91%
SUPPLIES 106 6,829 54 0 0 50 100.00%
OTHER SERVICES & CHARGES 38,227 24,460 24,657 8,900 14,788 15,250 71.35%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $85,042 $87,522 $79,781 $43,461 $75,106 $74,714 71.91%
C-59
UNALLOCATED INSURANCE
DEPARTMENT: Unallocated Insurance
SUPERVISOR: Finance Director
FUND #: 101
ACTIVITY #: 49240
ACTIVITY SCOPE:
The activity of Unallocated Insurance is to account for all miscellaneous insurance costs
that are not specifically allocated to other activities.
OBJECTIVES:
1. Cover miscellaneous insurance costs.
ISSUES:
1. Maintain the proper level of insurance coverage and deductibles to assure the
best possible coverage at the lowest possible cost.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
BUDGET COMMENTARY:
The budget for Unallocated Insurance was decreased based on past expenditure levels
and increased deductibles in 2008, which also reduced costs.
BUDGET:
GENERAL FUND 2005 2006 2007 2008 2008 2009
INSURANCE-UNALLOCATED ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $43,091 $34,162 $45,092 $45,395 $30,855 $47,600 4.86%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 52,131 89,735 120,022 142,010 118,605 102,165 -28.06%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $95,222 $123,898 $165,114 $187,405 $149,460 $149,765 -20.08%
C-60
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~ SPECIAL REVENUE
u
FUNDS
D-1
MONTICELIA
SPECIAL REVENUE FUND SUMMARY
DESCRIPTION:
The City of Monticello currently maintains 14 active Special Revenue Funds. A special revenue
fund is used to account for revenue sources that are legally restricted for a specific purpose. The
modified accrual basis of accounting is used for special revenue funds. That is, expenditures are
recorded at the time liabilities are incurred and revenues are recorded when received. However,
compensated absences are expended when paid for budgetary purposes. Special revenue funds
budgets are not always balanced, meaning budgeted revenues maybe greater or less then
budgeted expenditures. In these circumstances reserves will show an increase or decrease in the
fund's fund balances.
BUDGET ISSUES:
See individual fund's for budget issues, because each fund will have its own unique budget
issues.
BUDGET SUMMARY:
REVENUES BY SOURCE Expenditures by Classification
BoluD ToWI Revenues 36,632,13-t Totsl ExpendiRures 39,QS5.160
PROCEEDS
ox
PROPERTY
TAXES PERSONNEL
a3x
OPERATING SERVICES,
TRANSFERS 12%
2x SUPPLIES, 3•r.
MISC.
REVENUE- LICENSES & OTHER
sx ~- PE `krrs SERVICES &
CHARGES,
SPECIAL g%
ASSESSMENTS CAPITAL
tOx `OUTLAY, 13%
INTERGOVERN.
FINES ~ OPERATING
FORFERS REVENUES
CMARGESFOR TRANSFERS,
OX
SERVICES 1x 66%
31x
D-2
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II
SPECIAL REVENUE F
ND
U
S 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
' LIBRARY FUND $37,069 $35,549 $36,087 $39,100 $38,336 $38,225 -2.24%
STREET RECONSTRUCTION FUND 855,318 1,179,333 753,997 570,535 641,954 541,104 -5.16%
ECONOMIC DEVELOPMENT FUND 1,170,31D 3,544,262 1,057,420 1,287,200 1,345,118 1,261,270 -2.01%
ENVIRONMENT CLEAN-UP FUND 0 0 0 0 0 0 0.00%
DEPUTY REGISTRAR FUND 0 0 0 275,000 346,849 282,460 2.71%
MINNESOTA INVESTMENT FUND 27,508 50,926 62,380 19,795 56,026 32,884 66.12%
ECONOMIC RECOVERY GRANT FUND 783 1,254 544 0 0 0 0.00%
CMIF FUND 68 230 100 0 0 0 0.00%
SHADE TREE FUND 59,216 31,486 26,762 36,215 44,542 50,134 38.43%
COMMUNITY CENTER FUND
PARK & PATHWAY DEDICATION FUND 2,068,419
394,085 2,127,643
248,431 2,503,102
195,489 2,520,150
172,113 2,535,769
204,283 2,472,716
286,634 -1.88%
66.54%
ORDERLY ANNEXATION AREA FUND 69,530 13,294 984 7,310 5,408 125 -98.29%
CAPITAL OUTLAY REVOLVING FUND 3,137,459 4,473,764 332,662 219,105 246,888 182,825 -16.56%
STREET LIGHTING IMPROVEMENT FUND 0 0 0 280,000 265,732 251,275 -10.26%
SANITARY SEWER ACCESS FUND 7,977,991 1,613,150 1,175,783 793,304 902,053 697,455 -12.08%
STORM SEWER ACCESS FUND 1,589,194 621,088 429,217 312,573 276,610 386,030 23.50%
' WATER ACCESS FUND 638,060 334,348 214,692 212,233 114,421 149,007 -29.79%
TOTAL $18,025,010 $14,274,758 $6,789,220 $6,744,633 $7,023,989 $6,632,144 -1.67%
' EXPENDITURES
LIBRARY FUND $37,858 $38,338 $35,333 $40,965 $38,615 $38,225 -6.69%
STREET RECONSTRUCTION FUND 747,910 1,158,993 564,009 500,000 0 320,000 -36.00%
' ECONOMIC DEVELOPMENT FUND 967,049 3,494,112 1,805,951 1,174,074 1,050,453 1,354,876 15.40%
ENVIRONMENT CLEAN-UP FUND 2,072 667 48 0 0 0 0.00%
DEPUTY REGISTRAR FUND 0 0 0 233,093 236,138 229,528 -1.53%
MINNESOTA INVESTMENT FUND 0 0 0 0 190,000 0 0.00%
ECONOMIC RECOVERY GRANT FUND 0 0 17,485 0 0 0 0.00%
CMIF FUND 0 0 3,203 0 0 0 0.00%
SHADE TREE FUND 48,056 24,668 13,756 36,661 35,010 50,134 36.75%
COMMUNITY CENTER FUND 1,936,622 2,052,951 2,328,110 2,530,051 2,377,054 2,472,716 -2.27%
PARK & PATHWAY DEDICATION FUND 4,121 73,582 2,620 55,000 3,168 580,000 954.55%
' ORDERLY ANNEXATION AREA FUND
CAPITAL OUTLAY REVOLVING FUND 19,263
1,587,412 322
3,385,547 1,355
486,381 10,775
0 8,170
38,885 0
119,114 -100.00%
100.00%
STREET LIGHTING IMPROVEMENT FUND 0 0 0 100,000 0 15,000 -85.00%
SANITARY SEWER ACCESS FUND 3,214,895 3,213,946 2,238,494 1,712,013 1,956,057 1,853,530 8.27%
STORM SEWER ACCESS FUND 296,692 940,731 694,886 264,776 265,570 1,392,591 425.95%
WATER ACCESS FUND 579,660 407,871 571,752 311,220 312,679 640,246 105.72%
TOTAL $9,441,610 $14,791,727 $8,763,383 $6,968,628 $6,511,799 $9,065,960 30.10%
FUND BALANCE JANUARY 1 $17,079,165 $25,662,565 $25,145,596 $23,171,433 $23,171,433 $23,683,623
EXCESS REVENUE OVER EXPENDITURE $8,583,400 ($516,969) ($1,974,163) ($223,995) $512,190 ($2,433,816)
' FUND BALANCE -DECEMBER 31 $25,662,565 $25,145,596 $23,171,433 $22,947,438 $23,683,623 $21,249,807
' D-3
LIBRARY FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Library
City Administrator
211
45501
The Library Services are contracted through the Great River Regional Library system. The City
owns and maintains the building the Library operates out of, as well as providing programs
through the library to participating residents.
OBJECTIVES:
1. To provide residents life long learning opportunities.
2. To provide the availability of global information resources.
3. To provide quality programs for all ages.
ISSUES:
1. Keeping information stocked as needed.
2. Budget constraints of the City and Great River Regional Library.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of items "Checked out" 154,705 188,704
# of programs offered 164 232 Data not provided
# of program participants enrolled 3,126 4,196
D-4
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BUDGET COMMENTARY:
1 This budget represents the Monticello Library. The City contracts with Great River Regional
Library for all information sources and operations. The City owns and maintains the building the
Library is housed in. The main revenue source for the Library Fund is property taxes. In 2008
$2,200 was budgeted for the purchase of some chairs. This item was not budgeted for 2009
which results in the budget decrease.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $35,634 $35,061 $34,668 $38,000 $38,082 $36,332 -4.39%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 1,418 0 0 1,668 100.00%
CHARGES FOR SERVICES 858 120 50 700 90 100 -85.71%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
' SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 577 368 (49) 400 164 125 -68.75%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
' TOTAL REVENUES $37,069 $35,549 $36,087 $39,100 $38,336 $38,225 -2.24%
EXPENDITURES
PERSONNEL SERVICES $9,295 $8,455 $5,650 $10,040 $7,570 $9,548 -4.90%
SUPPLIES 2,529 3,526 2,258 4,950 3,918 3,100 -37.37%
OTHER SERVICES & CHARGES 26,035 26,358 27,425 25,975 27,002 25,577 -1.53%
CAPITAL OUTLAY 0 0 0 0 125 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $37,858 $38,338 $35,333 $40,965 $38,615 $38,225 -6.69%
FUND BALANCE -JANUARY 1 $13,686 $12,897 $10,108 $10,862 $10,862 $10,583
EXCESS REVENUE OVER EXPENDITURE ($789) ($2,789) $754 ($1,865) ($279) ($O)
FUND BALANCE -DECEMBER 31 $12,897 $10,108 $10,862 $8,997 $10,583 $10,583
~I~
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D-5
STREET RECONSTRUCTION FUND
DEPTMENT: Street Reconstruction
SUPERVISOR: Public Works Director
FUND #: 212
ACTIVITY #: 43121
ACTIVITY SCOPE:
The Street Reconstruction Fund was established to track the annual improvements made to the
City's infrastructure based on an annual reconstruction schedule.
OBJECTIVES:
1. To improve a portion of the City's infrastructure based on an annual schedule.
ISSUES:
1. Funding needed to update infrastructure.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-6
BUDGET COMMENTARY:
The main revenue sources for 2009 include a property tax levy, special assessments and an
operating transfer from the Liquor Fund. The only expenditure would be an operating transfer to
the Capital Improvement Funds for the reconstruction costs of the project to be funded by this
fund.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $481,610 $478,163 $517,498 $354,771 $360,057 $286,834 -19.15%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 37,000 523,410 21,155 0 20,156 13,166 100.00%
CHARGES FOR SERVICES 0 0 43,951 0 0 0 0.00%
' FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 313,334 120,945 105,890 70,360 57,890 60,029 -14.68%
' MISCELLANEOUS
OPERATING TRANSFERS 23,374
0 56,815
0 65,503
0 175
145,229 58,622
145,229 31,075
150,000 17657.14%
3.29%
TOTAL REVENUES $855,318 $1,179,333 $753,997 $570,535 $641,954 $541,104 -5.16%
r EXPENDITURES
. PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES
CAPITAL OUTLAY 0
0 7,500
0 0
0 0
0 0
0 0
0 0.00%
0.00%
OPERATING TRANSFERS 747,910 1,151,493 564,009 500,000 0 320,000 -36.00%
TOTAL EXPENDITURES $747,910 $1,158,993 $564,009 $500,000 $0 $320,000 -36.00%
L
FUND BALANCE -JANUARY 1 $536,498 $643,906 $664,246 $854,234 $854,234 $1,496,188
EXCESS REVENUE OVER EXPENDITURE $107,408 $20,340 $189,988 $70,535 $641,954 $221,104
FUND BALANCE -DECEMBER 31 $643,906 $664,246 $854,234 $924,769 $1,496,188 $1,717,292
D-7
ECONOMIC DEVELOPMENT FUND
DEPTMENT: Economic Development ,
SUPERVISOR: Community Development Director
FUND #: 212
ACTIVITY #: 46301 - 46538
ACTIVITY SCOPE: t
The Monticello Economic Development Authority (EDA) is responsible for the continued
redevelopment efforts within the City. This consists of housing and businesses, including all
related public improvements and land acquisitions. These programs are administered, based on
direction of the EDA, and by the Director of Economic Development. In addition, all tax '
increment financing districts are initiated and administered by the EDA. There are currently 19
active tax increment districts. The EDA also administers loans to businesses in the City, based
on local, state, and federal requirements. These loans are done on the premise that the business ,
will generate higher paying jobs in the community.
OBJECTIVES:
1. Exploration of Bio-Science/High Tech facilities for Monticello.
2. Promote City's fiber optics network to attract and retain businesses.
3. Continue exploring options for aSchool/City/ Higher Education/Business partnership
training facility.
4. Continue redevelopment of downtown.
5. Continue to market the Monticello Business Center.
ISSUES:
' '
s policies, plans, ordinances, guidelines,
1. Consistent administration of the City
statutes, etc.
2. Need for higher wage jobs in the community. '
3. Promotion of City's new fiber optic network.
,
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Tax increment collected 723,783 770,177 824,364 1,140,050 1,196,000
New jobs created 40 0 Data not available
t
~e ~
BUDGET COMMENTARY:
This budget represents the Monticello Economic Development Authority programs and general
administration activities. The detail of each individual tax increment district is included in the
appendix of this document. The main revenue source for the EDA Fund is tax increments from
the various districts. Expenditures include cost to administration costs, principal and interest
payments associated with the land purchases for the Monticello Business Center, current tax
increment pay-as-you-go payment to the various development projects and a transfer to the debt
service funds for its share of the 2005 improvement bond, which financed an interchange project
within a tax increment district.
BUDGET:
2005 2006 2007 2008 2008 2009
' REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $744,911 $791,810 $824,713 $1,140,050 $1,182,658 $1,196,000 4.91%
' LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES 0
8,802 0
0 0
19,490 0
0 0
20,000 0
0 0.00%
0.00%
CHARGES FOR SERVICES 10,200 17,581 6,768 200 2,937 10,000 4900.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
' MISCELLANEOUS 406,397 128,734 95,713 126,950 119,523 55,270 -56.46%
OPERATING TRANSFERS 0 2,606,137 110,736 20,000 20,000 0 -100.00%
TOTAL REVENUES $1,170,310 $3,544,262 $1,057,420 $1,287,200 $1,345,118 $1,261,270 -2.01%
EXPENDITURES
PERSONNEL SERVICES $23,343 $24,037 $23,736 $48,774 $22,915 $22,576 -53.71%
SUPPLIES 0 45 0 0 289 50 0.00%
' OTHER SERVICES & CHARGES 191,173 1,377,778 387,645 32,300 85,540 33,125 2.55%
CAPITAL OUTLAY 545,678 1,922,527 1,256,670 684,600 484,037 980,851 43.27%
OPERATING TRANSFERS 206,855 169,725 137,900 408,400 457,672 318,274 -22.07%
TOTAL EXPENDITURES $967
049 494
112
$3 $1
951
805 $1
174
074 $1,050,453 $1
354
876 15.40%
, ,
, ,
, ,
, ,
,
FUND BALANCE -JANUARY 1
EXCESS REVENUE OVER EXPENDITURE $3,832,479
$203,261 $4,035,740
$50,150 $4,085,890
($748,531) $3,337,360
$113,126 $3,337,360
$294,665 $3,632,025
($93,606)
FUND BALANCE -DECEMBER 31 $4,035,740 $4,085,890 $3,337,360 $3,450,486 $3,632,025 $3,538,419
t
' D-9
DEPUTY REGISTRAR FUND
DEPTMENT: Deputy Registrar (DMV)
SUPERVISOR: Deputy Registrar Manager
FUND #: 217
ACTIVITY #: 41990
ACTIVITY SCOPE:
The Deputy Registrar (DMV) is a service based entity for the City, which assists customers in
the purchase of vehicle license plants and tabs, DNR licenses and other licenses as required by
the State of Minnesota.
OBJECTIVES:
1. Marketing of DMV service available to the public.
2. Smooth transition to the new DMV office facility.
3. Continue to add and improve services.
ISSUES:
1. Move of the DMV office to new facility.
2. Addition of driver licenses service is dependent on State of Minnesota equipment
availability.
3. Changes in State regulations surrounding licensing.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of motor vehicle transactions 46,470 45,226 40,950 45,000 47,000
# of DNR transactions 5,686 5,307 5,580 6,000 6,500
# Game/Fish transactions N/A N/A 167 235 250
# of dealerships serviced N/A 18 14 21 25
D-10
i
BUDGET COMMENTARY:
The main revenue source for the DMV is the fees charged for the various licenses issued.
Personnel services was increased slightly from 2008 due to hiring additional apart-time
employee. Also in 2008 the DMV budget included funds ($12,000) to purchase a vehicle for
courier service, which was purchased. The vehicle was purchased and the 2009 budget includes
funds for motor fuel and insurance for the vehicle and the budget for capital outlay were reduced.
' BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 275,000 266,869 280,000 1.82%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 0 0 0 0 4,980 2,460 100.00%
OPERATING TRANSFERS 0 0 0 0 75,000 0 0.00%
TOTAL REVENUES $0 $0 $0 $275,000 $346,849 $282,460 2.71%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $192,343 $199,628 $204,608 6.38%
SUPPLIES 0 0 0 10,150 8,472 8,450 -16.75%
OTHER SERVICES & CHARGES 0 0 0 18,600 13,775 16,470 -11.45%
CAPITAL OUTLAY 0 0 0 12,000 14,263 0 -100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
' TOTAL EXPENDITURES $0 $0 $0 $233,093 $236,138 $229,528 -1.53%
FUND BALANCE -JANUARY 1 $0 $0 $0 $0 $0 $110,711
' EXCESS REVENUE OVER EXPENDITURE $0 $0 $0 $41,907 $110,711 $52,932
FUND BALANCE -DECEMBER 31 $0 $0 $0 $41,907 $110,711 $163,643
' D-11
MINNESOTA INVESTMENT FUND
DEPTMENT: Minnesota Investment Fund
SUPERVISOR: Economic Development Director
FUND #: 221
ACTIVITY #: 46526 - 46528
ACTIVITY SCOPE:
The Minnesota Investment Fund is designated to administer loans to local businesses, following
state and federal guidelines.
OBJECTIVES:
1. To match available funds with qualifying businesses in Monticello.
ISSUES:
1. Number of qualified available businesses in Monticello.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-12
t
r BUDGET COMMENTA RY
:
' Interest earned from loans initiated through the Minnesota Investment Fund is the only activity
anticipated in 2009 for this Fund.
BUDGET
:
' 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 27,508 50,926 62,380 19,795 56,026 32,884 66.12%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
' TOTAL REVENUES $27,508 $50,926 $62,380 $19,795 $56,026 $32,884 66.12%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 190,000 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
1 TOTAL EXPENDITURES $0 $0 $0 $0 $190,000 $0 0.00%
FUND BALANCE -JANUARY 1 $895,777 $923,285 $974,211 $1,036,591 $1,036,591 $902,617
' EXCESS REVENUE OVER EXPENDITURE $27,508 $50,926 $62,380 $19,795 ($133,974) $32,884
FUND BALANCE -DECEMBER 31 $923,285 $974,211 $1,036,591 $1,056,386 $902,617 $935,501
D- 13
ECONOMIC RECOVERY GRANT FUND
DEPTMENT: Economic Recovery Grant (S.C.E.R.G.) Fund
SUPERVISOR: Economic Development Director
FUND #: 222
ACTIVITY #: 46501
ACTIVITY SCOPE:
This Fund was closed into the EDA Fund in 2007.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-14
1
1
1
1
1
1
1
I
t
1
r BUDGET COMMENTAR Y:
1 In 2007 the S.C.E.R.G. Fund was closed into the EDA Fund.
' BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 783 1,254 544 0 0 0 0.00%
' OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $783 $1,254 $544 $0 $0 $0 0.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 17,485 0 0 0 0.00%
TOTAL EXPENDITURES $0 $0 $17,485 $0 $0 $0 0.00%
FUND BALANCE -JANUARY 1 $15,448 $16,231 $17,485 $544 $544 $544
EXCESS REVENUE OVER EXPENDITURE $783 $1,254 ($16,941) $0 $0 $0
FUND BALANCE -DECEMBER 31 $16,231 $17,485 $544 $544 $544 $544
D-15
'
SHADE TREE FUND
DEPTMENT: Shade Tree Fund t
SUPERVISOR: Parks Superintendent
FUND #: 224
ACTIVITY #: 46102
ACTIVITY SCOPE: '
The Shade Tree Fund supports planting and maintaining trees and shrubbery within the limits of
the City. The Fund is in place for the purpose of regulating, developing, and providing for the
planting, maintenance and removal of trees and stumps in any street, park, right-of--way or other
public place within the City, in order to better serve the needs of soil conservation, climate
moderation, air quality, noise, etc., and to provide the mechanisms for funding a uniform
program for the purpose of beautifying the community as a whole, and increasing property
values within the City.
OBJECTIVES:
1. Provide trees for spring tree planting.
2. Continue with Dutch Elm Disease Control Program. '
3. Replace dead and diseased trees throughout the City and Parks.
4. Continue chipping program.
5. Continue education program. ,
ISSUES: '
1. Weather which places stress on trees.
2. Availability of funding. ,
MEASURABLE WORKLOAD DATA: ,
Measurement 2005 2006 2007 2008 2009
# of trees planted N/A N/A 384 410 425 ,
# of diseased trees removed 27 N/A N/A 868 200
# of students attending programs N/A N/A 271 365 375
D-16 '
BUDGET COMMENTARY:
' The major revenue source is property taxes. A portion of the park employee's time is allocated
to the Shade Tree Fund. The 2009 bu dget increases the funds available for tree removal services
and trees to be sold to the public to replace trees which were removed because of di sease.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $56,797 $28,629 $19,176 $33,965 $32,450 $37,298 9.81
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 773 0 800 1,712 100.00%
CHARGES FOR SERVICES 1,888 1,480 1,892 1,600 2,867 1,600 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 531 1,377 4,921 650 8,425 9,524 1365.23%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $59,216 $31,486 $26,762 $36,215 $44,542 $50,134 38.43%
EXPENDITURES
PERSONNEL SERVICES $32,245 $21,321 $9,342 $21,911 $21,373 $25,934 18.36%
SUPPLIES 470 812 607 2,750 356 1,750 -36.36%
OTHER SERVICES & CHARGES 15,342 2,535 3,807 12,000 13,281 22,450 87.08%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $48,056 $24,668 $13,756 $36,661 $35,010 $50,134 36.75%
' FUND BALANCE -JANUARY 1 $13,740 $24,900 $31,718 $44,724 $44,724 $54,256
EXCESS REVENUE OVER EXPENDITURE $11,160 $6,818 $13,006 ($446) $9,532 $0
FUND BALANCE -DECEMBER 31 $24,900 $31,718 $44,724 $44,278 $54,256 $54,256
J
n
D-17
COMMUNITY CENTER FUND
DEPTMENT: Community Center
SUPERVISOR: Community Center Director
FUND #: 226
ACTIVITY #: N/A
ACTIVITY SCOPE:
The Monticello Community Center provides a facility with space for a variety of recreational,
professional, and educational opportunities. The expenditures for the Community Center are
divided into three activities, administration, programming, and NSP ball field concessions.
OBJECTIVES:
1. Develop a plan for the future use of the area which was used as a wheel park
(skateboard, bike, and rollerblade), including design, financing, construction, and
marketing.
2. Develop an on-line registration system for program and membership sign up.
3. Provide facility improvements to increase customers.
4. Develop a community garden.
5. Improve ball fields.
ISSUES:
1. Budget constraints.
2. Limits due to facility size, available space, and available parking.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# of customer visits 146,600 165,700 168,923 183,400 192,000
Gross Program Sales 63,200 67,021 88,412 89,166 100,000
Rental Revenue 87,600 148,533 139,096 183,000 140,000
D-18
~l
t
J
BUDGET COMMENTARY:
The revenue budget for Community Center -Administration included all revenues of the Fund.
The largest revenue sources are property taxes ($1,356,116) and memberships ($577,000). Other
revenues include concession sales, room rentals, and program fees. This activity also includes
all personnel service expenditures for the Fund. Expenditures for operating and maintaining the
facility for 2009 are similar to the 2008 budget. In 2008 the capital outlay budget included
$35,000 to replace lockers, where as the 2009 includes expenditures for carpet, office expansion,
energy upgrades, chemical room addition, electronic reader board and an outdoor acid container
shed. Finally there is an operating transfer for the 2009 payment of the debt issued for the
construction of the facility. This debt was refinance in 2008 which has resulted in a decrease for
the transfer to debt service funds.
BUDGET:
REVENUES 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PROPERTY TAXES $970,150 $870,762 $1,176,130 $1,439,150 $1,384,809 $1,296,601 -9.91%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 1,311 0 48,207 0 50,000 59,515 100.00%
' CHARGES FOR SERVICES 841,022 982,896 1,000,662 1,071,200 1,050,359 1,090,600 1.81%
FINES & FORFEITS 0 220 136 0 16 0 0.00%
' SPECIAL ASSESSMENTS
MISCELLANEOUS 0
5,936 0
23,765 0
27,967 0
9,800 0
50,585 0
26,000 0.00%
165.31%
OPERATING TRANSFERS 250,000 250,000 250,000 0 0 0 0.00%
TOTAL REVENUES $2,068,419 $2,127,643 $2,503,102 $2,520,150 $2,535,769 $2,472,716 -1.88%
' D
TURES
EXPEN
I
PERSONNEL SERVICES $734,785 $777,635 $827,643 $860,001 $879,547 $873,016 1.51%
SUPPLIES
OTHER SERVICES & CHARGES 164,356
341,521 187,465
376,617 218,234
424,483 232,900
510,200 189,218
416,256 221,400
463,300 -4.94%
-9.19%
CAPITAL OUTLAY 10,960 41,285 0 43,000 8,083 80,000 86.05%
OPERATING TRANSFERS 685,000 669,950 857,750 883,950 883,950 835,000 -5.54%
' TOTAL EXPENDITURES $1,936,622 $2,052,951 $2,328,110 $2,530,051 $2,377,054 $2,472,716 -2.27%
FUND BALANCE -JANUARY 1 $108,942 $240,739 $315,430 $490,422 $490,422 $649,137
EXCESS REVENUE OVER EXPENDITURE $131,797 $74,692 $174,992 ($9,901) $158,715 $0
FUND BALANCE -DECEMBER 31 $240,739 $315,430 $490,422 $480,521 $649,137 $649,138
The expenditures above are divided into three activities, which the details of each are shown on
page D-19 through D-20.
1
' D-19
COMMUNITY CENTER FUND
DEPTMENT: Community Center -Administration
SUPERVISOR: Community Center Director
FUND #: 226
ACTIVITY #: 45122
ACTIVITY SCOPE:
The Monticello Community Center provides a facility with space for a variety of recreational,
professional, and educational opportunities. The Administration Activity manages and tracks
payroll, maintenance, and all expenses that are building wide, including debt service, utilities,
and insurance. This is the general operating activity for the Community Center.
BUDGET:
SPECIAL REVENUE FUND
COMM
CENTER/ADMI NISTRATION
2005 2006 2007 2008 2008 2009
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $734,139 $777,635 $827,643 $860,001 $879,547 $873,016 1.51%
SUPPLIES 89,620 83,798 102,871 96,200 79,117 94,600 -1.66%
OTHER SERVICES & CHARGES 323,677 356,489 386,380 488,100 362,822 412,900 -15.41%
CAPITAL OUTLAY 5,715 34,900 0 35,000 0 80,000 128.57%
OPERATING TRANSFERS 685,000 669,950 857,750 883,950 883,950 835,000 -5.54%
TOTAL EXPENDITURES $1,838,152 $1,922,771 $2,174,644 $2,363,251 $2,205,436 $2,295,516 -2.87%
COMMUNITY CENTER FUND
DEPTMENT: Community Center -Programming
SUPERVISOR: Community Center Director
FUND #: 226
ACTIVITY #: 45127
ACTIVITY SCOPE:
The Community Center Programming activity provides educational, recreational, and
professional activities for all users, including concession food, within and outside the Monticello
community. The programming activity manages specific costs that pertain to programs offered
at the Community Center, as well as expenditures directly attributable to programmed areas of
the facility, i.e. indoor play, fitness area, and pool. Facility concession expenditures are also
included.
D-20
1
1
it
t
BUDGET:
SPECIAL REVENUE FUND
COMM CENTER/PROGRAMMING 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 #DIV/0!
SUPPLIES 74,453 103,667 86,982 109,000 88,400 109,200 0.18%
OTHER SERVICES & CHARGES 17,499 20,128 29,148 12,500 45,524 45,000 260.00%
CAPITAL OUTLAY 5,245 6,385 0 8,000 8,083 0 -100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 #DIV/0!
TOTAL EXPENDITURES $97,196 $130,180 $116,130 $129,500 $142,007 $154,200 19.07%
COMMUNITY CENTER FUND
DEPTMENT: Community Center -NSP Ball Field Concessions
SUPERVISOR: Community Center Director
FUND #: 226
ACTIVITY #: 45203
ACTIVITY SCOPE:
The Community Center Ball Field Concessions manages and tracks the expenditures, except
payroll and employee expenditures, for the ball field concessions, which at this time are only
located at the NSP (Xcel) City Ball Fields. We provide snack food items during scheduled
softball, baseball, and football games and/or practices.
BUDGET:
SPECIAL REVENUE FUND
NSP BALLFIELD CONCESS 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 #DIV/0!
SUPPLIES 0 0 28,381 27,700 21,701 17,600 -36.46%
OTHER SERVICES & CHARGES 0 0 8,955 9,600 7,910 5,400 -43.75%
CAPITAL OUTLAY 0 0 0 0 0 0 #DIV/0!
OPERATING TRANSFERS 0 0 0 0 0 0 #DIV/0!
TOTAL EXPENDITURES $0 $0 $37,336 $37,300 $29,611 $23,000 -38.34%
D-21
PARK & PATHWAY DEDICATION FUND
DEPTMENT: Park & Pathway Dedication Fund
SUPERVISOR: Parks Superintendent
FUND #: 229
ACTIVITY #: 45202
ACTIVITY SCOPE:
Activities of the Park and Pathway Dedication Fund include updating and maintaining the City's
pathway system, as well as designating funds for future parks and pathways within the City.
OBJECTIVES:
1. Continue to maintain existing pathways of the City.
2. Plan for integration of funds toward park land purchases.
3. Begin purchase of Y.M.C.A. property.
ISSUES:
1. Time constraints with other projects.
2. Economic slow down of new development and home construction activities.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-22
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET COMMENTARY:
The major revenue source is park and pathway dedication fees. While expenditures include the
' transfer of funds for the 2009 payment for the purchase of the Y.M.C.A. land for parks and some
pathway maintenance costs.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 31,742 33,961 0 31,875 0 175,000 449.02%
' FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 281,509 159,515 130,640 113,838 141,605 74,384 -34.66%
MISCELLANEOUS 8,934 54,955 64,849 26,400 62,678 37,250 41.10%
OPERATING TRANSFERS 71,900 0 0 0 0 0 0.00%
' TOTAL REVENUES $394,085 $248,431 $195,489 $172,113 $204,283 $286,634 66.54%
EXPENDITURES
' PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 4,121 71,989 2,620 5,000 3,168 5,000 0.00%
CAPITAL OUTLAY 0 1,593 0 50,000 0 100,000 100.00%
' OPERATING TRANSFERS 0 0 0 0 0 475,000 0.00%
TOTAL EXPENDITURES $4,121 $73,582 $2,620 $55,000 $3,168 $580,000 954.55%
' FUND BALANCE -JANUARY 1 $220,189 $610,153 $785,002 $977,871 $977,871 $1,178,986
EXCESS REVENUE OVER EXPENDITURE $389,964 $174,849 $192,869 $117,113 $201,115 ($293,366)
FUND BALANCE -DECEMBER 31 $610,153 $785,002 $977,871 $1,094,984 $1,178,986 $885,620
D-23
ORDERLY ANNEXATION AREA FUND
DEPTMENT: Orderly Annexation Area (OAA) Fund
SUPERVISOR: City Administrator
FUND #: 230
ACTIVITY #: 46401
ACTIVITY SCOPE:
The Orderly Annexation Area (OAA) Fund is designed to fund annexation transactions for the
City.
OBJECTIVES:
1. Provide smooth transition of property into the City from the Township when ever
annexation occurs.
ISSUES:
1. Slow economy.
2. Traffic congestion on TH25.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-24
1
1
1
1
1
1
1
1
1
1
1
1
' BUDGET COMMENTARY:
' The only revenue source for 2009 is interest earnings. Based on the annexation agreement with
the Township and due to no new parcels being annexed into the City the expenditure budget for
2009 is zero.
BUDGET:
' 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $4,530 $6,794 $669 $5,185 $5,122 $0 -100.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 25 0 30 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 0 0 290 2,125 256 125 -94.12%
OPERATING TRANSFERS 65,000 6,500 0 0 0 0 0.00%
' TOTAL REVENUES $69,530 $13,294 $984 $7,310 $5,408 $125 -98.29%
EXPENDITURES
' PERSONNEL SERVICES $230 $0 $0 $250 $0 $0 -100.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 17,712 44 1,355 10,525 8,170 0 -100.00%
CAPITAL OUTLAY 1,321 278 0 0 0 0 0.00%
' OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $19,263 $322 $1,355 $10,775 $8,170 $0 -100.00%
FUND BALANCE -JANUARY 1 ($59,774) ($9,506) $3,465 $3,094 $3,094 $332
EXCESS REVENUE OVER EXPENDITURE $50,267 $12,972 ($371) ($3,465) ($2,762) $125
FUND BALANCE -DECEMBER 31 ($9,506) $3,465 $3,094 ($371) $332 $457
D-25
CAPITAL OUTLAY REVOLVING FUND
DEPTMENT: Capital Outlay Revolving Fund
SUPERVISOR: City Administrator
FUND #: 240
ACTIVITY #: 49201
ACTIVITY SCOPE:
The Capital Outlay Fund was established to acquire and hold properties as well as make any
necessary improvements, while being held for resale. The Fund has also, in unique
circumstances, been used to budget and purchase large equipment and vehicles for departments.
OBJECTIVES:
1. Make necessary improvements to land held for resale.
2. To acquire properties at present market value to address future comprehensive plan
needs when necessary.
3. Make equipment purchases.
ISSUES:
1. Budget constraints.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-26
1
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET COMMENTARY:
The main revenue activity comes from special assessments as determined by improvements on
infrastructure. The expenditure in 2009 is an operating transfer of funds to the General Fund for
the purchase of a new fire truck.
BUDGET:
'
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $99,160 $1,498 $146 $0 $265 $0 0.00%
' LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 130,000 0 0 0 0 0.00%
' CHARGES FOR SERVICES
FINES & FORFEITS 1,008,547
0 0
0 6,000
0 0
0 0
0 0
0 0.00%
0.00%
SPECIAL ASSESSMENTS 146,029 121,722 147,384 130,555 121,729 106,850 -18.16%
MISCELLANEOUS 1,883,723 4,007,164 99,917 88,550 124,894 75,975 -14.20%
OPERATING TRANSFERS 0 213,380 79,215 0 0 0 0.00%
' TOTAL REVENUES $3,137,459 $4,473,764 $332,662 $219,105 $246,888 $182,825 -16.56%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 30,807 92 0 0 189 0 0.00%
OTHER SERVICES & CHARGES 845,286 1,349,076 476,276 0 38,696 0 0.00%
CAPITAL OUTLAY 456,480 203,243 0 0 0 0 0.00%
' OPERATING TRANSFERS 254,839 1,833,136 10,105 0 0 119,114 100.00%
TOTAL EXPENDITURES $1,587,412 $3,385,547 $486,381 $0 $38,885 $119,114 100.00%
FUND BALANCE -JANUARY 1 $5,945,802 $7,495,849 $8,584,066 $8,430,347 $8,430,347 $8,638,350
EXCESS REVENUE OVER EXPENDITURE $1,550,047 $1,088,217 ($153,719) $219,105 $208,003 $63,711
FUND BALANCE -DECEMBER 31 $7,495,849 $8,584,066 $8,430,347 $8,649,452 $8,638,350 $8,702,061
' D-27
STREET LIGHTING IMPROVEMENT FUND
DEPTMENT: Street Lighting Improvement Fund
SUPERVISOR: Public Works Director
FUND #: 245
ACTIVITY #: 43162
ACTIVITY SCOPE:
The activity of the Street Lighting Improvement Fund is to incorporate street lighting into
designated areas of the City, as pre-determined by Council. This Fund's revenue consists of
franchise fees specifically designated for street lighting improvement projects.
OBJECTIVES:
1. Continue to upgrade old traditional lights to colonial style and add lights to older
systems.
2. Work with MNDOT to add battery back-up to signal on TH 25 in the future.
3. Replace and modify the old lighting system in the downtown area.
ISSUES:
1. Budget constraints.
2. Develop replacement light program with Wright Hennepin and Xcel Energy.
3. Verify lamp and fixture maintenance by utility companies.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-28
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1
1
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1
1
1
1
1
1
1
1
1
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BUDGET COMMENTARY
:
The revenue source for the Street Light Improvement Fund i s the electric franchise fee the City
collects. The expenditures are an operating transfer to the Capital Improvement Funds for street
light improvements.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 280,000 262,904 250,000 -10.71%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 0 0 0 0 2,828 1,275 100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
' BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $0 $0 $0 $280,000 $265,732 $251,275 -10.26%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 100,000 0 0 -100.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 15,000 100.00%
TOTAL EXPENDITURES $0 $0 $0 $100,000 $0 $15,000 -85.00%
FUND BALANCE -JANUARY 1 $0 $0 $0 $0 $0 $265,732
EXCESS REVENUE OVER EXPENDITURE $0 $0 $0 $180,000 $265,732 $236,275
FUND BALANCE -DECEMBER 31 $0 $0 $0 $180,000 $265,732 $502,007
D-29
SANITARY SEWER ACCESS FUND
DEPTMENT: Sanitary Sewer Access Fund
SUPERVISOR: Public Works Director
FUND #: 262
ACTIVITY #: 49201
ACTIVITY SCOPE:
The Sanitary Sewer Access Fund provides for major improvements for the City's sewer services.
Fees are collected on building permits for new construction and lot developments. These fees
are dedicated for the purpose of sanitary sewer improvements, and to cover debt related to these
improvements.
OBJECTIVES:
1. To continue to utilize collected fees for the purpose of sanitary sewer improvements
for the City.
2. To retire the debt service payments in a timely manner.
ISSUES:
1. Number of building permits has declined.
2. Slow economy.
MEASURABLE WORKLOAD DATA:
Measurement
None developed at this time
2005 2006 2007 2008 2009
D-30
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1
1
1
1
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1
1
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1
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u
BUDGET COMMENTARY:
The main revenue sources are sanitary sewer access and trunk fees on new construction or
special assessments of past access and trunk fees. There are no projects to be funded in 2009
from the Sanitary Sewer Access Fund, but there is an operating transfer to 2008 Sewer Revenue
Refunding Bond, which refinanced the bond for the construction of the Waste Water Treatment
Plant and 2005A Improvement Bond for this Fund's share of the interchange project.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
CHARGES FOR SERVICES 1,542,632 794,259 448,583 336,250 267,049 262,650 -21.89%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 665,148 324,341 260,097 223,154 274,054 211,010 -5.44%
MISCELLANEOUS 136,566 494,550 467,103 233,900 360,950 223,795 -4.32%
OPERATING TRANSFERS 766,916 0 0 0 0 0 0.00%
BOND PROCEEDS 4,866,729 0 0 0 0 0 0.00%
TOTAL REVENUES $7,977,991 $1,613,150 $1,175,783 $793,304 $902,053 $697,455 -12.08%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 22 0 0 160 0 0.00%
OTHER SERVICES & CHARGES 2,690,561 1,761,753 292,156 0 15,858 0 0.00%
CAPITAL OUTLAY 3,134 0 67,329 0 0 0 0.00%
OPERATING TRANSFERS 521,200 1,452,171 1,879,009 1,712,013 1,940,039 1,853,530 8.27%
TOTAL EXPENDITURES $3,214,895 $3,213,946 $2,238,494 $1,712,013 $1,956,057 $1,853,530 8.27%
FUND BALANCE -JANUARY 1 $3,896,954 $8,660,050 $7,059,254 $5,996,543 $5,996,543 $4,942,539
EXCESS REVENUE OVER EXPENDITURE $4,763,096 ($1,600,796) ($1,062,711) ($918,709) ($1,054,004) ($1,156,075)
FUND BALANCE -DECEMBER 31 $8,660,050 $7,059,254 $5,996,543 $5,077,834 $4,942,539 $3,786,464
i~
D-31
STORM SEWER ACCESS FUND
DEPTMENT: Storm Sewer Access Fund
SUPERVISOR: Public Works Director
FUND #: 263
ACTIVITY #: 49201
ACTIVITY SCOPE:
The Storm Sewer Access Fund provides for major improvements for the City's Storm Sewer
services. Fees are collected on building permits for new construction and lot development.
These fees are dedicated for the purpose of storm sewer improvements.
OBJECTIVES:
1. To continue to utilize collected fees for the purpose of storm sewer improvements for
the City.
2. To retire the debt service payments in a timely manner.
ISSUES:
1. Number of building permits has declined.
2. Slow economy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-32
BUDGET COMMENTARY:
The main revenue sources are storm sewer access and trunk fees on new construction or special
assessments of past access and trunk fees. The only project to be funded in 2009 from the Storm
Sewer Access Fund, is the construction storm water lift (pumping) station on the south side of
the city which is shown here as a transfer to the Capital Project Fund (see page F-90 for more
details). Also there is an operating transfer to 2005A Improvement Bond for this Fund's share of
the interchange project.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 690,954 182,122 75,231 75,000 12,746 174,500 132.67%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 639,900 310,276 212,666 176,198 159,648 147,280 -16.41%
MISCELLANEOUS 37,014 121,981 141,320 61,375 104,216 64,250 4.68%
OPERATING TRANSFERS 0 6,709 0 0 0 0 0.00%
BOND PROCEEDS 221,326 0 0 0 0 0 0.00%
TOTAL REVENUES $1,589,194 $621,088 $429,217 $312,573 $276,610 $386,030 23.50%
1
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EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 205,366 115,934 432,186 0 794 0 0.00%
CAPITAL OUTLAY 34,625 65,238 0 0 0 0 0.00%
OPERATING TRANSFERS 56,700 759,559 262,700 264,776 264,776 1,392,591 425.95%
TOTAL EXPENDITURES $296,692 $940,731 $694,886 $264,776 $265,570 $1,392,591 425.95%
FUND BALANCE -JANUARY 1 $977,832 $2,270,334 $1,950,692 $1,685,023 $1,685,023 $1,696,063
EXCESS REVENUE OVER EXPENDITURE $1,292,502 ($319,643) ($265,669) $47,797 $11,040 ($1,006,561)
FUND BALANCE -DECEMBER 31 $2,270,334 $1,950,692 $1,685,023 $1,732,820 $1,696,063 $689,502
D-33
WATER ACCESS FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Water Access Fund
Public Works Director
265
49201
The Water Access Fund provides for major improvements for the City's water system. Fees are
collected on building permits for new construction and lot development. These fees are
dedicated for the purpose of water improvements:
OBJECTIVES:
1. To continue to utilize collected fees for the purpose of water improvements for the
City.
2. To retire the debt service payments in a timely manner.
ISSUES:
1. Number of building permits has declined.
2. Slow economy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
D-34
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' BUDGET COMMENTARY
:
' The main revenue sources are water access and trunk fees on new construction or special
assessments of past access and trunk fees. There are no projects to be funded in 2009 from the
Water Access Fund, but there is an operating transfer to 2005A Improvement Bond for this
Fund's share of the interchange project.
' BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
' PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
' INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES 0
382,728 0
161,204 0
91,008 0
146,875 0
31,527 0
85,400 0.00%
-41.86%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 234,483 106,328 72,918 63,558 67,312 52,323 -17.68%
MISCELLANEOUS 20,849 66,816 40,661 1,800 15,582 11,284 526.89%
OPERATING TRANSFERS 0 0 10,105 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $638,060 $334,348 $214,692 $212,233 $114,421 $149,007 -29.79%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 50,386 262 32,855 0 1,459 0 0.00%
CAPITAL OUTLAY 27,584 0 228,202 0 0 0 0.00%
OPERATING TRANSFERS 501,690 407,609 310,695 311,220 311,220 640,246 105.72%
TOTAL EXPENDITURES $579,660 $407,871 $571,752 $311,220 $312,679 $640,246 105.72%
FUND BALANCE -JANUARY 1 $675,900 $734,300 $660,777 $303,718 $303,718 $105,460
EXCESS REVENUE OVER EXPENDITURE $58,400 ($73,523) ($357,060) ($98,987) ($198,258) ($491,239)
FUND BALANCE -DECEMBER 31 $734,300 $660,777 $303,718 $204,731 $105,460 ($385,779)
D-35
'
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THIS PAGE INTENTIONALLY LEFT BLANK
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D-36 ,
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~ DEBT SERVICE
~ FUNDS
' E-1
MONTICELIA
DEBT SERVICE FUND SUMMARY
DESCRIPTION:
The City currently has 7 active debt service funds. Debt services funds are used to account for '
the accumulation of resources for the payment of general long-term debt, excluding debt issued
for and serviced by an Enterprise Fund. Debt service funds use the modified accrual basis of '
accounting however, the cash basis of accounting will be used for budgetary purposes only. The
cash basis is used for budgeting to ensure that sufficient cash will be available to make required
payments on the City's bonded indebtedness. '
BUDGET ISSUES:
The City has maintain a bond rating of A2 since 2004 from Moody's Investor Services. At this
time the City has no plans to issue addit
ional debt i
n 2009. See individual funds for the
budget '
issues facing the City's deb t service fun ds.
BUDGET SUMMARY:
2005 2006 2007 2008 2008 2009 % t
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $759
175 $505,804 $8,951 $0 $2,138 $835,556 100.00%
LICENSES & PERMITS ,
0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 38,352 100.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 1,026,953 885,304 2,159,226 1,376,468 1,755,052 1,522,518 10.61%
MISCELLANEOUS 701,534 378,951 1,223,970 474,400 735,040 536,074 13.00%
OPERATING TRANSFERS 1,426,268 4,027,525 4,052,268 3,724,631 14,452,289 3,259,640 -12.48%
BOND PROCEEDS 0 0 737,169 0 15,450,000 0 0.00% '
TOTAL REVENUES $3,913,930 $5,797,584 $8,181,584 $5,575,499 $32,394,519 $6,192,140 11.06%
EXPENDITURES
PERSONNEL SERVICES
$0
$0
$0
$0
$0
$0
0.00% 1
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES
CAPITAL OUTLAY 0
3,106,379 0
4,359,131 5,729
5,493,107 0
5,859,693 92
23,387,781 0
8,018,281 0.00%
36.84% '
OPERATING TRANSFERS 34,413 1,408,294 23,013 0 10,203,027 1,115,799 100.00%
TOTAL EXPENDITURES $3,140,792 $5,767,426 $5,521,849 $5,859,693 $33,590,900 $9,134,080 55.88%
FUND BALANCE -JANUARY 1 $8,558,141 $9,331,279 $9,361,437 $12,021,172 $12,021,172 $10,824,791 '
EXCESS REVENUE OVER EXPENDITURE $773,138 $30,159 $2,659,735 ($284,194) ($1,196,381) ($2,941,940)
FUND BALANCE -DECEMBER 31 $9,331,279 $9,361,437 $12,021,172 $11,736,978 $10,824,791 $7,882,851
'
E-2 '
LEGAL DEBT LIMIT:
All Minnesota municipalities (counties, cities, towns, and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Under this
provision, beginning with issues having a settlement date after June 30, 2008, the State of
Minnesota increased the legal debt limit from 2% to 3% of the City's taxable market value.
Below is the City's current net debt levy calculation:
3% Market Value $37,303,833
Less: Outstanding Debt Subject to Limit (6,180,000)
Legal debt margin $31,123,833
DEBT SCHEDULE:
Below is the City's outstanding debt as of December 31, 2008:
Interest Maturity Authorized
Debt * Rate % Date & Issued Retired Outstanding
2002 Improvement Bonds 3.50-4.00 2/1/14 $2,420,000 $1,055,000 $1,365,000
2003A Improvement Bonds 3.05 2/1/09 2,420,000 650,000 1,770,000
2005A Improvement Bonds 4.00-4.75 2/1/23 25,150,000 2,440,000 22,710,000
2007A Improvement Bonds 4.00 2/1/18 6,045,000 0 6,045,000
Total supported by special assessments 36,035,000 4,145,000 31,890,000
2004A Tax Increment Bond 5.00-5.60 2/1/13 945,000 370,000 575,000
2008 Sewer Refunding Bond 3.40 8/1/18 9,270,000 440,000 8,830,000
2008A Revenue Refunding 3.20 2/1/15 6,180,000 0 6,180,000
Total supported by revenues 15,450,000 440,000 15,010,000
Total Debt Outstanding 52.430.000 4 955 000 47,475.000
* All debt issued are General Obligation debt issues, which are backed by the full-faith and
credit of the City.
E-3
1994A G. O. REFUNDING BOND FUND
DEPTMENT: 1994A G. O. Refunding Bond
SUPERVISOR: Finance Director
FUND #: 328
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1994A G. O. Refunding Bond was retired in 2004.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-4
i
' BUDGET COMMENTARY:
The 1994A G. O. Refunding Bond was retired in 2004. Since that time the only revenue source
has been interest earnings and operating transfers out to close the bond fund.
' BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
~ PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 4,016 5,599 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $4,016 $5,599 $0 $0 $0 $0 0.00%
EXPENDITURES
PERSONNEL SERVICES
SUPPIES $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0.00%
0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 158,219 4,429 0 0 0 0.00%
TOTAL EXPENDITURES $0 $158,219 $4,429 $0 $0 $0 0.00%
FUND BALANCE -JANUARY 1
EXCESS REVENUE OVER EXPENDITURE $153,033
$4,016 $157,049
($152,620) $4,429
($4,429) ($0)
$0 ($0)
$0 ($0)
$0
FUND BALANCE -DECEMBER 31 $157,049 $4,429 ($0) ($0) ($0) ($0)
E-5
1995A G. O. REFUNDING BOND FUND
DEPTMENT: 1995A G. O. Refunding Bond
SUPERVISOR: Finance Director
FUND #: 329
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1995A G. O. Refunding Bond was retired in 2002.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
NA
Measurement 2005 2006 2007 2008 2009
E-6
' BUDGET COMMENTARY:
' The 1995A G. O. Refunding Bond was retired in 2002. Since that time the only revenue source
has been interest earnings and operating transfers out to close the bond fund.
' BUDGET:
'
REVENUES 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
' CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 21,260 33,260 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $21,260 $33,260 $0 $0 $0 $0 0.00%
EXPENDITURES
' PERSONNEL SERVICES
SUPPIES $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0.00%
0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 978,255 0 0 0 0 0.00%
' TOTAL EXPENDITURES $0 $978,255 $0 $0 $0 $0 0.00%
' FUND BALANCE -JANUARY 1
EXCESS REVENUE OVER EXPENDITURE $923,735
$21,260 $944,995
($944,995) ($0)
$0 ($0)
$0 ($0)
$0 ($0)
$0
FUND BALANCE -DECEMBER 31 $944,995 ($0) ($0) ($0) ($0) ($0)
u
E-7
1997A G. O. IMPROVEMENT BOND FUND
DEPTMENT: 1997A G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 332
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1997A G. O. Improvement Bond was retired in 2004.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-8
1
1
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1
1
1
1
1
BUDGET COMMENTARY:
The 1997A G. O. Improvement Bond was retired in 2004. Since that time the only revenue
source has been interest earnings and operating transfers out to close the bond fund.
' BUDGET:
2005 2006 2007 2008 2008 2009
' REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0
00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 .
0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
t MISCELLANEOUS 3,565 4,899 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
' TOTAL REVENUES $3,565 $4,899 $0 $0 $0 $0 0.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
' OPERATING TRANSFERS 0 137,397 0 0 0 0 0.00%
TOTAL EXPENDITURES $0 $137,397 $0 $0 $0 $0 0.00%
FUND BALANCE -JANUARY 1 $128,933 $132,498 $0 $0 $0 $0
' EXCESS REVENUE OVER EXPENDITURE $3,565 ($132,498) $0 $0 $0 $0
FUND BALANCE -DECEMBER 31 $132,498 $0 $0 $0 $0 $0
ii
E-9
2002 G. O. IMPROVEMENT BOND FUND
DEPTMENT: 2002 G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 336
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2002 G. O. Improvement Bond financed various infrastructure improvements including
street and utilities improvements. The debt service schedule calls for February principal
payments and February and August interest payments through the year 2014, with a call feature
on February, 2010. The average interest rate is 3.67%. The revenue source will be special
assessments against benefited properties and a property tax levy.
OBJECTIVES:
1. Make debt payments as scheduled in a timely manner.
ISSUES:
1. Maintaining the lowest possible property tax levy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-10
' BUDGET COMMENTARY:
' The 2002 G. O. Improvement Bond's main two revenue sources are special assessments and a
property tax levy. In 2008 the City used reserves instead of a property tax levy to pay this debt,
but in 2009 will once again use a property tax levy, along with the special assessments collected
to make its annual debt payments, which are the only expenditures budgeted in 2009.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $170,001 $2,433 $0 $556 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
' CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 208,456 210,889 165,501 145,010 165,723 132,548 -8.59%
MISCELLANEOUS 9,010 27,155 38,632 18,000 28,112 16,491 -8.38%
OPERATING TRANSFERS 0 0 174,600 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $217,466 $408,045 $381,166 $163,010 $194,391 $149,039 -8.57%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
' OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 287,486 287,809 292,061 290,300 290,256 292,529 0.77%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
' TOTAL EXPENDITURES $287,486 $287,809 $292,061 $290,300 $290,256 $292,529 0.77%
FUND BALANCE -JANUARY 1 $548,232 $478,212 $598,448 $687,553 $687,553 $591,688
EXCESS REVENUE OVER EXPENDITURE ($70,020) $120,236 $89,105 ($127,290) ($95,865) ($143,490)
' FUND BALANCE -DECEMBER 31 $478,212 $598,448 $687,553 $560,263 $591,688 $448,198
E-11
2003A G. O. IMPROVEMENT BOND FUND
DEPTMENT: 2003A G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 337
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2003A G. O. Improvement Bond financed various infrastructure improvements including
street and utilities improvements. The debt service schedule calls for February principal
payments and February and August interest payments through the year 2015, with a call feature
on February, 2009. This bond will be redeemed in February, 2009. The average interest rate is
3.71%. The revenue source will be special assessments against benefited properties.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-12
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BUDGET COMMENTARY:
The 2003A G. O. Improvement Bond was redeeme d in December 2008 and should h ave no
' future revenues or expenditures recorded in this fund.
' BUDGET
:
2005 2006 2007 2008 2008 2009
' REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $47 $0 $18 $0 0.00%
LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 317,357 194,605 160,807 175,450 162,351 167,815 -4.35%
' MISCELLANEOUS 20,753 85,222 96,830 42,300 89,421 43,870 3.71%
OPERATING TRANSFERS 0 398,614 0 0 0 210,299 100.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $338,110 $678,441 $257,684 $217,750 $251,790 $421,984 93.79%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY
OPERATING TRANSFERS 80,335
0 288,264
0 288,476
12,087 292,500
0 292,526
0 1,802,366
0 516.19%
0.00%
TOTAL EXPENDITURES $80,335 $288,264 $300,563 $292,500 $292,526 $1,802,366 516.19%
FUND BALANCE -JANUARY 1 $816,045 $1,073,820 $1,463,997 $1,421,118 $1,421,118 $1,380,382
EXCESS REVENUE OVER EXPENDITURE $257,775 $390,177 ($42,879) ($74,750) ($40,736) ($1,380,382)
FUND BALANCE -DECEMBER 31 $1,073,820 $1,463,997 $1,421,118 $1,346,368 $1,380,382 $0
t
r
E-13
'
2005A G. O. IMPROVEMENT BOND FUND
DEPTMENT: 2005A G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 338
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2005A G. O. Improvement Bond financed various infrastructure improvements including
Highway 18 interchange and other street and utilities improvements. The debt service schedule
calls for February principal payments and February and August interest payments through the
year 2023, with a call feature on February, 2013. The average interest rate is 3.82%. The
revenue source will be special assessments against benefited properties, tax increments, transfers
from City utility access funds and a property tax levy.
OBJECTIVES:
1. Make debt payments as scheduled in a timely manor.
ISSUES:
1. Maintaining the lowest possible property tax levy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-14
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
' BUDGET COMMENTARY:
The main revenue sources for the 2005A G. O. Improvement Bond include special assessments
collected, transfers from the City's utility access funds, tax increments and a property tax levy.
The only expenditures are for the 2009 principal and interest payments for this debt issue.
BUDGET:
' 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
rrcurtrc i r i ~t~
LICENSES & PERMITS
INTERGOVERNMENTALREVENUES
CHARGES FOR SERVICES
' FINES & FORFEITS
SPECIAL ASSESSMENTS
MISCELLANEOUS
OPERATING TRANSFERS
BOND PROCEEDS
TOTAL REVENUES
$0 $29,488 $410 $0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 52,947 1,598,722 817,433
538,068 0 662,615 272,000
0 1,660,425 1,484,225 1,607,281
0 0 0 0
$74 $160,590 100.00%
0 0 0.00%
0 7,364 100.00%
0 0 0.00%
0 0 0.00%
909,143 795,750 -2.65%
352,542 298,315 9.67%
1, 607 , 281 1, 610,141 0.18
0 0 0.00%
$2,869,040 $2,872,160 6.51%
' EXPENDITURES
PERSONNEL SE
$538,068 $1,742,860 $3,745,972 $2,696,714
RVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES
CAPITAL OUTLAY 0
0 0
1,061,718 0
2,095,563 0
2,458,000 0
2,457,688 0
3,234,231 0.00%
31.58%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $0 $1,061,718 $2,095,563 $2,458,000 $2,457,688 $3,234,231 31.58%
'
FUND BALANCE -JANUARY 1 $0 $538,068 $1,219,211 $2,869,620 $2,869,620 $3,280,972
EXCESS REVENUE OVER EXPENDITURE $538,068 $681,143 $1,650,409 $238,714 $411,352 ($362,071)
FUND BALANCE -DECEMBER 31 $538,068 $1,219,211 $2,869,620 $3,108,334 $3,280,972 $2,918,901
'
E-15
2007A G. O. IMPROVEMENT BOND FUND
DEPTMENT: 2007A G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 339
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2007A G. O. Improvement Bond financed various infrastructure improvements including
street and utilities improvements, refunded the 2000A Improvement Bond, and Finance a storage
building and mixing equipment at the Waste Water Treatment Plant.. The debt service schedule
calls for February principal payments and February and August interest payments through the
year 2018, with a call feature on February, 2016. The average interest rate is 3.68%. The
revenue source will be special assessments against benefited properties, sewer revenues and a
property tax levy.
OBJECTIVES:
1. Make debt payments as scheduled in a timely manor.
ISSUES:
1. Maintaining the lowest possible property tax levy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-16
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
' BUDGET COMMENTARY:
The main revenue sources for the 2007A G. O. Improvement Bond include special assessments
collected, transfers from the City's Sewer Fund, and a property tax levy. The only expenditures
are for the 2009 principal and interest payments for this debt issue.
BUDGET:
' 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $364 $196,903 100.00%
' LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 9,051 100.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 248,309 240,310 100.00%
MISCELLANEOUS 0 0 0 0 0 7,400 100.00%
t OPERATING TRANSFERS
BOND PROCEEDS 0
0 0
0 0
0 0
0 135,000
0 104,200
0 100.00%
0.00%
TOTAL REVENUES $0 $0 $0 $0 $383,673 $557,864 100.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
' OTHER SERVICES & CHARGES
CAPITAL OUTLAY 0
0 0
0 0
0 0
0 0
147,199 0
693,100 0.00%
100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $0 $0 $0 $0 $147,199 $693,100 100.00%
FUND BALANCE -JANUARY 1 $0 $0 $0 $0 $0 $236,474
EXCESS REVENUE OVER EXPENDITURE $0 $0 $0 $0 $236,474 ($135,236)
FUND BALANCE -DECEMBER 31 $0 $0 $0 $0 $236,474 $101,238
t
E-17
2008A G. O. SEWER REVENUE REFUNDING BOND FUND
DEPTMENT: 2008A G. O. Sewer Revenue Refunding Bond
SUPERVISOR: Finance Director
FUND #: 340
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2008A G. O. Sewer Revenue Refunding Bonds refinanced the Waste Water Treatment Plant
(WWTP) Note, which financed the construction of the WWTP. The debt service schedule calls
for February principal payments and February and August interest payments through the year
2018, with a call feature on February, 2016. The average interest rate is 3.40%. The revenue
source will be a transfer from the Sewer Access Fund and a property tax levy. By refinancing
the notes, the City will have an estimated savings of $270,404.
OBJECTIVES:
1. Make debt payments as scheduled in a timely manor.
ISSUES:
1. Maintaining the lowest possible property tax levy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-18
BUDGET COMMENTARY:
The main revenue sources for the 2008A G. O. Sewer Revenue Refunding Bonds include a
transfer from the City's Sewer Access Fund and a property tax levy. The only expenditures are
for the 2009 principal and interest payments for this debt issue.
BUDGET:
' 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $605 $478,063 100.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 21,937 100.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
t SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 0 0 0 0 31,093 7,828 100.00%
OPERATING TRANSFERS
BOND PROCEEDS 0
0 0
0 0
0 0
0 1,475,849
9,270,000 500,000
0 100.00%
0.00%
TOTAL REVENUES $0 $0 $0 $0 $10,777,547 $1,007,828 100.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
' OTHER SERVICES & CHARGES
CAPITAL OUTLAY 0
0 0
0 0
0 0
0 0
572,202 0
1,049,362 0.00%
100.00%
OPERATING TRANSFERS 0 0 0 0 8,818,709 0 0.00%
TOTAL EXPENDITURES $0 $0 $0 $0 $9,390,911 $1,049,362 100.00%
FUND BALANCE -JANUARY 1 $0 $0 $0 $0 $0 $1,386,636
EXCESS REVENUE OVER EXPENDITURE $0 $0 $0 $0 $1,386,636 ($41,534)
FUND BALANCE -DECEMBER 31 $0 $0 $0 $0 $1,386,636 $1,345,102
'
J
E-19
CONSOLIDATED BOND FUND
DEPTMENT: Consolidated Bond
SUPERVISOR: Finance Director
FUND #: 357
ACTIVITY #: 47001
ACTIVITY SCOPE:
The Consolidated Bond Fund has no debt obligations it is responsible for. It does collect and
record special assessments of projects that were funded internally by this fund or who debt
requirements have been satisfied.
OBJECTIVES:
1. Help finance future City projects.
ISSUES:
1. Maintaining the lowest possible property tax levy.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-20
i~
BUDGET COMMENTARY:
The Consolidated bond fund has no expenditures planned for 2009 at this time and its only
revenue source is interest earnings.
BUDGET:
CONSOLIDATED BOND FUND
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $56 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
' CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 16 26,313 342 0 0 186,095 100.00%
MISCELLANEOUS
OPERATING TRANSFERS 41,765
0 81,267
46,518 155,471
0 80,000
0 133,299
911,594 97,760
0 22.20%
0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $41,781 $154,098 $155,869 $80,000 $1,044,893 $283,855 254.82%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES
OTHER SERVICES & CHARGES 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
CAPITAL OUTLAY 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 658,203 1,115,799 100.00%
' TOTAL EXPENDITURES $0 $0 $0 $0 $658,203 $1,115,799 100.00%
FUND BALANCE -JANUARY 1 $2,115,701 $2,157,482 $2,311,580 $2,467,449 $2,467,449 $2,854,139
EXCESS REVENUE OVER EXPENDITURE $41,781 $154,098 $155,869 $80,000 $386,690 ($831,944)
FUND BALANCE -DECEMBER 31 $2,157,482 $2,311,580 $2,467,449 $2,547,449 $2,854,139 $2,022,195
u
J
E-21
WASTE WATER TREATMENT PLANT (WWTP) NOTE FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
WWTP Note
Finance Director
358
47001
The WWTP Note financed the construction of the treatment plant and was refinanced in 2008 by
the 2008A Sewer Revenue Refunding Bonds.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-22
t
1
1
1
1
1
1
1
1
1
1
1
BUDGET COMMENTARY:
There will be no revenue or expenditure activity for the WWTP Note since the note was
refinance and the fund closed to the 2008A Sewer Revenue Refunding Bond.
t BUDGET:
' 2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL- ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES
LICENSES & PERMITS
' INTERGOVERNMENTALREVENUES
CHARGES FOR SERVICES
FINES & FORFEITS
SPECIAL ASSESSMENTS
MISCELLANEOUS
OPERATING TRANSFERS
BOND PROCEEDS
TOTAL REVENUES
EXPENDITURES
$563,743 $0 $1,211 $0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
5,832 29,212 65,833 6,000
500,000 1,082,293 1,082,293 1,000,000
0 0 0 0
$1,069,575 $1,111,505 $1,149,337 $1,006,000
$0 $0 0.00%
0 0 0.00%
0 0 0.00%
0 0 0.00%
0 0 0.00%
0 0 0.00%
0 0 -100.00%
9,456,858 0 -100.00%
0 0 0.00%
$9,456,858 $0 -100.00%
PERSONNEL SERVICES
SUPPIES $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0.00%
0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 1,082,293 1,082,293 1,082,293 1,082,293 9,769,978 0 -100.00%
OPERATING TRANSFERS 0 0 0 0 475,850 0 0.00%
' TOTAL EXPENDITURES $1,082,293 $1,082,293 $1,082,293 $1,082,293 $10,245,828 $0 -100.00%
' FUND BALANCE -JANUARY 1
EXCESS REVENUE OVER EXPENDITURE $705,431
($12,718) $692,714
$29,212 $721,926
$67,044 $788,970
($76,293) $788,970
($788,970) ($0)
$0
FUND BALANCE -DECEMBER 31 $692,714 $721,926 $788,970 $712,677 ($0) ($0)
E-23
1998B G. O. WATER SYSTEM REFUNDING BOND FUND
DEPTMENT: 1998B G. O. Water System Refunding Bond
SUPERVISOR: Finance Director
FUND #: 361
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1998B G. O. Water System Refunding Bond was retired in 2004.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-24
1
1
i
i
i
BUDGET COMMENTARY:
1 The 1998B G. O. Water System Refunding Bond was retired in 2004. Since that time the only
revenue source has been interest earnings and operating transfers out to close the bond fund.
BUDGET:
REVENUES 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PROPERTY TAXES $0 $0 $17 $0 $0 $0 0.00%
' LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
' MISCELLANEOUS 3,497 4,793 187 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $3,497 $4,793 $204 $0 $0 $0 0.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
' CAPITAL OUTLAY
OPERATING TRANSFERS 0
0 0
134,423 0
4,997 0
0 0
0 0
0 0.00%
0.00%
TOTAL EXPENDITURES $0 $134,423 $4,997 $0 $0 $0 0.00%
FUND BALANCE -JANUARY 1 $130,926 $134,423 $4,793 ($0) ($0) ($0)
' EXCESS REVENUE OVER EXPENDITURE $3,497 ($129,630) ($4,793) $0 $0 $0
FUND BALANCE -DECEMBER 31 $134,423 $4,793 ($0) ($0) ($0) ($0)
u
1
E-25
1999 G. O. IMPROVEMENT BOND FUND
DEPTMENT: 1999 G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 363
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1999 G. O. Improvement Bond financed various infrastructure improvements including
street and utilities improvements. The debt service schedule calls for February principal
payments and February and August interest payments through the year 2010, with a call feature
on February, 2005. This bond will be redeemed in December, 2008. The average interest rate is
4.16%. The revenue source was special assessments against benefited properties and a property
tax levy.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-26
' BUDGET COMMENTAR Y:
The 1999 G. O. Improvement Bond was redeemed i n December 2008 and should have no future
revenues or expenditures recorded in this fund.
BUDGET
:
'
REVENUES 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PROPERTY TAXES $173,201 $174,654 $2,816 $0 $509 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
' CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS
MISCELLANEOUS 324,561
1,968 180,025
10,248 136,703
13,359 148,890
3,300 124,656
1,663 0
0 -100.00%
-100.00%
OPERATING TRANSFERS 0 0 182,200 0 523,203 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $499,730 $364,927 $335,078 $152,190 $650,031 $0 -100.00%
EXPENDITURES
1 PERSONNEL SERVICES
SUPPIES $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0.00%
0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 363,033 356,606 349,733 342,500 986,534 0 -100.00%
' OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $363,033 $356,606 $349,733 $342,500 $986,534 $0 -100.00%
' FUND BALANCE -JANUARY 1
EXCESS REVENUE OVER EXPENDITURE $206,140
$136,698 $342,838
$8,321 $351,158
($14,655) $336,503
($190,310) $336,503
($336,503) $0
$0
FUND BALANCE -DECEMBER 31 $342,838 $351,158 $336,503 $146,193 $0 $0
E-27
'
2000A G. O. IMPROVEMENT BOND FUND
DEPTMENT: 2000A G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 364
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2000A G. O. Improvement Bond financed various infrastructure improvements including
street and utilities improvements. The debt service schedule calls for February principal
payments and February and August interest payments through the year 2016, with a call feature
on February, 2008. These bonds were redeemed in February, 2008. The average interest rate is
5.38%. The revenue source was special assessments against benefited properties and a property
tax levy.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement
NA
2005 2006 2007 2008 2009
E-28
BUDGET COMMENTARY:
The 2000A G. O. Improvement Bonds were redeem ed in February 2008 and should have no
I future revenues or expenditures recorded in this fun d.
' BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $22,231 $131,661 $1,949 $0 $0 $0 0.00%
LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 77,222 152,730 32,682 28,541 83,727 0 -100.00%
MISCELLANEOUS 6,720 19,010 19,206 8,800 0 0 -100.00%
OPERATING TRANSFERS 0 0 133,300 135,000 0 0 -100.00%
BOND PROCEEDS 0 0 737,169 0 0 0 0.00%
I TOTAL REVENUES $106,173 $303,401 $924,306 $172,341 $83,727 $0 -100.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 5,729 0 0 0 0.00%
CAPITAL OUTLAY 225,214 219,274 216,119 208,400 1,180,894 0 -100.00%
' OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $225,214 $219,274 $221,848 $208,400 $1,180,894 $0 -100.00%
FUND BALANCE-JANUARYI $429,623 $310,582 $394,709 $1,097,167 $1,097,167 $0
EXCESS REVENUE OVER EXPENDITURE ($119,041) $84,127 $702,458 ($36,059) ($1,097,167) $0
FUND BALANCE-DECEMBER 31 $310,582 $394,709 $1,097,167 $1,061,108 $0 $0
1
E-29
2000A G. O. PUBLIC PROJECT REVENUE BOND FUND
DEPTMENT: ZOOOA G. O. Public Project Revenue Bond
SUPERVISOR: Finance Director
FUND #: 365
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2000A G. O. Public Project Revenue Bond financed the construction of the City's
Community Center (MCC) building. The debt service schedule calls for February principal
payments and February and August interest payments through the year 2015, with a call feature
on February, 2008. These bonds were redeemed in February, 2008. The average interest rate
was 6.27%. The revenue source was revenues generated by the MCC.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement
NA
2005 2006 2007 2008 2009
E-30
1
1
1
1
1
1
1
BUDGET COMMENTARY:
The 2000A G. O. Public Project Revenue Bonds were redeemed in February 2008 and should
have no future revenues or expenditures recorded in this fund.
BUDGET:
~I
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 6,849 22,234 54,049 5,000 0 0 -100.00%
OPERATING TRANSFERS 685,000 669,950 857,750 843,950 0 0 -100.00%
BOND PROCEEDS 0 0 0 0 6,180,000 0 0.00%
TOTAL REVENUES $691,849 $692,184 $911,799 $848,950 $6,180,000 $0 -100.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 686,580 670,985 822,183 844,800 6,849,340 0 -100.00%
OPERATING TRANSFERS 0 0 0 0 204,104 0 0.00%
TOTAL EXPENDITURES $686,580 $670,985 $822,183 $844,800 $7,053,444 $0 -100.00%
FUND BALANCE -JANUARY 1 $757,360 $762,629 $783,828 $873,444 $873,444 $0
EXCESS REVENUE OVER EXPENDITURE $5,269 $21,199 $89,616 $4,150 ($873,444) $0
FUND BALANCE -DECEMBER 31 $762,629 $783,828 $873,444 $877,594 $0 $0
E-31
2000B G. O. IMPROVEMENT BOND FUND
DEPTMENT: ZOOOB G. O. Improvement Bond
SUPERVISOR: Finance Director
FUND #: 366
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2000B G. O. Improvement Bond financed various infrastructure improvements including
street and utilities improvements. The debt service schedule calls for February principal
payments and February and August interest payments through the year 20l 1, with a call feature
on August, 2007. This bond will be redeemed in December, 2008. The average interest rate is
5.00%. The revenue source was special assessments against benefited properties and a property
tax levy.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement
NA
2005 2006 2007 2008 2009
E-32
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
' BUDGET COMMENTARY:
The 2000B G. O. Improvement Bond was redeemed in December 2008 and should have no
' future revenues or expenditures recorded in this fund.
' BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $12 $0 $12 $0 0.00%
LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES 0
0 0
0 0
0 0
0 0
0 0
0 0.00%
0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 99,341 67,795 64,469 61,144 61,143 0 -100.00%
' MISCELLANEOUS 15,702 44,252 38,640 5,000 25,863 0 -100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
' TOTAL REVENUES $115,043 $112,047 $103,121 $66,144 $87,018 $0 -100.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
' SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 191,165 184,400 177
476 170,600 613,118 0 -100.00%
' OPERATING TRANSFERS 0 0 ,
0 0 43,749 0 0.00%
TOTAL EXPENDITURES $191,165 $184,400 $177,476 $170,600 $656,867 $0 -100.00%
FUND BALANCE -JANUARY 1 $792,679 $716,557 $644,204 $569,849 $569,849 $0
' EXCESS REVENUE OVER EXPENDITURE ($76,122) ($72,353) ($74,355) ($104,456) ($569,849) $0
FUND BALANCE -DECEMBER 31 $716,557 $644,204 $569,849 $465,393 $0 $0
E-33
1985 G. O. TAX INCREMENT BOND FUND
DEPTMENT: 1985 G. O. Tax Increment Bond
SUPERVISOR: Finance Director
FUND #: 377
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1985 G. O. Tax Increment Bond helped provide financing in the City's downtown area. The
debt service schedule called for February principal payments and February and August interest
payments through the year 2006. The average interest rate was 8.29%. The revenue source was
tax increments from the benefited district.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
NA
Measurement 2005 2006 2007 2008 2009
E-34
BUDGET COMMENTARY:
The 1985 G. O. Tax Increm ent Bond was redeemed in February 2006 and should have no future
' revenues or expenditures recorded in this fund.
' BUDGET:
2005 2006 2007 2008 2008 2009
' REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
' MISCELLANEOUS 592 313 0 0 0 0 0.00%
OPERATING TRANSFERS 36,830 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $37,422 $313 $0 $0 $0 $0 0.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
' SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 39,985 36,758 0 0 0 0 0.00%
' OPERATING TRANSFERS 0 0 1,500 0 0 0 0.00%
TOTAL EXPENDITURES $39,985 $36,758 $1,500 $0 $0 $0 0.00%
FUND BALANCE -JANUARY 1 $40,508 $37,945 $1,500 $0 $0 $0
EXCESS REVENUE OVER EXPENDITURE ($2,563) ($36,445) ($1,500) $0 $0 $0
FUND BALANCE -DECEMBER 31 $37,945 $1,500 $0 $0 $0 $0
E-35
1989 G. O. TAX INCREMENT BOND FUND
DEPTMENT: 1989 G. O. Tax Increment Bond
SUPERVISOR: Finance Director
FUND #: 380
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 1989 G. O. Tax Increment Bond helped provide financing of a senior housing facility. The
debt service schedule called for February principal payments and February and August interest
payments through the year 2007. The average interest rate was 7.25%. The revenue source was
tax increments from the benefited district.
OBJECTIVES:
NA
ISSUES:
NA
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-36
' BUDGET COMMENTAR Y:
' The 1989 G. O. Tax Increment Bond was redeemed in February 2007 and should have no future
revenues or expenditures recorded in this fund.
' BUDGET
:
'
REVENUES 2005
ACTUAL 2006
ACTUAL 2007
ACTUAL 2008
BUDGET 2008
PROJECTED 2009
BUDGET
CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
' SPECIAL ASSESSMENTS
MISCELLANEOUS 0
529 0
544 0
171 0
0 0
141 0
0 0.00%
0.00%
OPERATING TRANSFERS 33,275 31,975 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $33,804 $32,519 $171 $0 $141 $0 0.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
' SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
CAPITAL OUTLAY 31,870 34,443 31,558 31,900 0 0 -100.00%
' OPERATING TRANSFERS 0 0 0 0 2,412 0 0.00%
TOTAL EXPENDITURES $31,870 $34,443 $31,558 $31,900 $2,412 $0 -100.00%
FUND BALANCE -JANUARY 1
EXCESS REVENUE OVER EXPENDITURE $33,648
$1,934 $35,582
($1,924) $33,658
($31,387) $2,271
($31,900) $2,271
($2,271) $0
$0
FUND BALANCE -DECEMBER 31 $35,582 $33,658 $2,271 ($29,629) $0 $0
r
E-37
'
2004A G. O. TAXABLE TAX INCREMENT BOND FUND
DEPTMENT: 2004A G. O. Taxable Tax Increment Bond
SUPERVISOR: Finance Director
FUND #: 387
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2004A G. O. Taxable Tax Increment Bond helped provide financing for new development in
the City's downtown district. The debt service schedule calls for February principal payments
and February and August interest payments through the year 2013, with a call feature on August
2010. The average interest rate is 5.18%. The revenue source is tax increments from the
benefited district.
OBJECTIVES:
1. Make debt payment as scheduled in a timely manor.
ISSUES:
1. Generation of sufficient tax increment for debt retirement.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-3 8
BUDGET COMMENTAR Y:
The 2004A G. O. Taxable Tax Increment Bond's m ain revenue source is tax increments received
' from the downtown district. The only expenditures planned are the 2009 principal and interest
payments of the debt.
r
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
' FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 21,408 10,943 78,977 34,000 62,680 34,730 2.15%
OPERATING TRANSFERS
BOND PROCEEDS 171,163
0 137,750
0 137,900
0 138,400
0 138,400
0 0
0 -100.00%
0.00%
TOTAL REVENUES $192,571 $148,693 $216,877 $172,400 $201,080 $34,730 -79.85%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 0 0 0.00%
' CAPITAL OUTLAY 118,419 136,583 137,645 138,400 138,358 133,433 -3.59%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $118,419 $136,583 $137,645 $138,400 $138,358 $133,433 -3.59%
FUND BALANCE -JANUARY 1 $936,733 $1,010,885 $1,022,996 $1,102,228 $1,102,228 $1,164,950
EXCESS REVENUE OVER EXPENDITURE $74,152 $12,111 $79,232 $34,000 $62,722 ($98,703)
FUND BALANCE -DECEMBER 31 $1,010,885 $1,022,996 $1,102,228 $1,136,228 $1,164,950 $1,066,247
'
E-39
2008A G. O. REVENUE REFUNDING BOND FUND
DEPTMENT: 2008A G. O. Revenue Refunding Bond
SUPERVISOR: Finance Director
FUND #: 388
ACTIVITY #: 47001
ACTIVITY SCOPE:
The 2008A G. O. Revenue Refunding Bond refinanced the 2000A Public Project Revenue Bond.
The debt service schedule calls for February principal payments and February and August
interest payments through the year 2015. The average interest rate is 3.20%. The revenue
source is revenues generated from the Monticello Community Center.
OBJECTIVES:
1. Make debt payments as scheduled in a timely manor.
ISSUES:
1. Generation of revenues by the Community Center to fund operations and repay debt
service with as low of property tax levy as possible.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
NA
E-40
BUDGET COMMENTARY:
' The 2008A G. O. Revenue Refunding Bond's revenue source is a transfer from the Community
Center Fund, while the expenditures consist of the 2009 debt payment.
BUDGET:
2005 2006 2007 2008 2008 2009
' REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
' CHARGES FOR SERVICES 0 0 0 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
' MISCELLANEOUS 0 0 0 0 10,226 29,680 100.00%
OPERATING TRANSFERS 0 0 0 0 204,104 835,000 100.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
' TOTAL REVENUES $0 $0 $0 $0 $214,330 $864,680 100.00%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
' SUPPIES 0 0 0 0 0 0 0.00%
OTHER SERVICES & CHARGES 0 0 0 0 92 0 0.00%
CAPITAL OUTLAY 0 0 0 0 89,688 813,260 100.00%
OPERATING TRANSFERS 34,413 0 0 0 0 0 0.00%
' TOTAL EXPENDITURES $34,413 $0 $0 $0 $89,780 $813,260 100.00%
FUND BALANCE -JANUARY 1 $34,413 $0 $0 $0 $0 $124,550
' EXCESS REVENUE OVER EXPENDITURE ($34,413) $0 $0 $0 $124,550 $51,420
FUND BALANCE -DECEMBER 31 $0 $0 $0 $0 $124,550 $175,970
u
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E-44
1
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[_J
CAPITAL
PROJECT
FUNDS
F-1
MONTICELLO
APITAL PR T F
C OJEC UND
DESCRIPTION: '
Capital Project Funds account for the financial resources and appropriations of '
constructing and replacing the City's infrastructure including streets and City buildings or
facilities, except those financed by Enterprise Funds. Capital Project Funds use the
modified accrual basis of accounting however, the cash basis of accounting will be used '
for budgetary purposes only. The cash basis is used for budgeting to ensure that
sufficient cash will be available to make all required payments.
BUDGET ISSUES:
Prior to 2006, the City would create a new capital project fund for each project being '
constructed. Now the City uses one fund to account for all projects and separates
resources and expenditures using project numbers and accounting.
The major issue with the City's capital project funds is finding adequate funding ,
resources for the various projects.
BUDGET COMMENTARY: '
The City currently has the following active projects;
• 2005, 2006, & 2007 Street Reconstruction Projects '
• West School Boulevard Extension
• 95`h Street Northeast Extension
•
Chelsea Road/Fallon Avenue to County Road 18 Improvements '
• Jameson Road
• Monticello Marketplace Improvements '
• 6`h Street Pedestrian Improvements
• Jefferson Common's Area Water Tower Construction
• City Library Expansion
• Liberty Park Development/Improvements
The first 5 projects listed are street improvement projects and the Monticello Marketplace
improvements project is to extend City infrastructure into a small new business park.
The last four projects are what their titles suggest. '
2009 projects include the reconstruction of West River Street and the various surrounding
side streets leading into West River Street, School Boulevard Improvements, School
Boulevard and Cedar Street Intersection Improvements, reconstruction of Fallon Avenue '
and some smaller miscellaneous projects. These are described in more detail on pages
~'~
~,~
F-2 '
0
F-67 through F-73. The other major project is the beginning of construction of ball fields
at the newly acquired Y.M.C.A. (Bertram Chain of Lakes) property.
Funding sources for these projects include special assessments to benefitted properties
and transfers from other City funds. At this time the City does not anticipate issuing debt
to finance these projects.
The current fund balance deficit will be eliminated from a transfer of funds from the
City's Debt Service Funds in the future.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 836,977 0 0 0 0.00%
CHARGES FOR SERVICES 4,218,318 191,166 91,806 0 0 0 0.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 152,464 351,431 (219,482) 0 123,554 685,643 100.00%
OPERATING TRANSFERS 1,655,399 4,601,602 632,908 0 535,123 3,810,000 100.00%
' BOND PROCEEDS 20,318,686 0 3,747,275 0 0 0 0.00%
TOTAL REVENUES $26,344,867 $5,144,199 $5,089,484 $0 $658,677 $4,495,643 100.00%
' EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 16,608 6,529 3,807 0 8,913 0 0.00%
OTHER SERVICES & CHARGES 13,276,333 12,393,896 3,907,249 0 589,791 1,101,000 0.00%
CAPITAL OUTLAY 2,980,038 103,435 3,277 0 1,152,404 3,614,000 0.00%
OPERATING TRANSFERS 839,977 3,521,917 0 0 865,433 0 0.00%
TOTAL EXPENDITURES $17,112,956 $16,025,777 $3,914,333 $0 $2,616,541 $4,715,000 0.00%
FUND BALANCE -JANUARY 1 ($155,698) $9,076,212 ($1,805,365) ($630,214) ($630,214) ($2,588,078)
EXCESS REVENUE OVER EXPENDITURE $9,231,911 ($10,881,578) $1,175,151 $0 ($1,957,864) ($219,357)
' FUND BALANCE -DECEMBER 31 $9,076,212 ($1,805,365) ($630,214) ($630,214) ($2,588,078) ($2,807,435)
The rest of this section is the City's Five-Year Capital Improvement Plan (CIP), which
includes capital equipment purchases for the various funds, facility improvements for the
City and infrastructure improvements. This is the City's first five-year CIP and is still
' very much a work in progress. The City Council as of December 31, 2008 still has not
approved a final five-year CIP, but the following CIP is the current draft CIP for the City.
' F-3
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Expenditures:
Project Name
Copier/Scanner/Printer
Ledger Size Color Scanner
Personal Computer Replacement
Server Component Upgrades
Security Camera Systems
Laptop Computer Replacement
23 Mintor 5 Pagers
Fire Pumper Truck Replacement
Duty Officer Vehicle
Building Inspection Vehicle
Public Works Office Remodel
GIS Hardware & Software
Pavement Management Software
Hydro CAD Drainage Software
Synchro Studio 7 Traffic Software
Ditch Mower Tractor
Mid-Size Tractor/Loader
Air Compressor
Truck Replacement
Bucket Truck Replacement
Blacktop Paver
Blacktop Plainer
Router
Concrete Saw
Backhoe
Plow Truck Replacement
Hook Dump Truck
Snow Go Snow Blower
Truck Replacement
A-300 Bobcat
Mower Replacement
NSP Concession Stand Roof
Sunset Ponds Park Development
Ellison Park Shelter Improvement
Hillcrest Park Patio/Irrigation
Utility Mule/Small Truck
Hunters Crossing Park DevelopmE
Featherstone Park Development
Pioneer Park Band Shell
Playground Equipment ReplacemE
Brush Chipper
Bobcat Tool Cat
Monti Hill Park Development
Cushman Truckster
Tractor Replacement
Loader
Pathway Construction
YMCA Property Acquisition
Storm Water Pond Restoration
MCC Office Expansion
Admin.
Admin.
MIS
MIS
MIS
MIS
Fire
Fire
Fire
Bldg Ins
PW Adm
Eng.
Eng.
Eng.
Eng.
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Str/Ice
Ice/Snow
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Pk Ded.
MCC
'age #
F-7
F-8
F9
F-10
F-11
F-12
F-13
F-14
F15
F-16
F-17
F18
F-19
F-20
F-21
F-22
F-23
F-24
F25
F-26
F-27
F-28
F-29
F-30
F-31
F-32
F-33
F-34
F-35
F-36
F-37
F-38
F-39
F-40
F-41
F-42
F-43
F-44
F-45
F-46
F-47
F-48
F-49
F-50
F-51
F-52
F-53
F-54
F-55
F-56
2009 2010
13,000
4, 000
15,600 11,700
2,000 4,000
10,000
49,594
508,980
20,000
20,000
50,000
11,875 19,600
5,000
5,000
80, 000
65,000
20,000
16,900 11,700
4, 000
10, 000 10, 000
2,500
22,000
8,000
75,000 60,000
100,000
75,000
20,000
20,000
15,000
80,000
237,500
120,000
42,000 42,000 25,000
48,000
40,000 40,000 42,000 40,000
10, 000
10, 000
20,000
15,000
30, 000
60, 000
60,000
50, 000
50,000 55,000
20,000
48,000
65,000
25,000
50,000
100,000 100,000 500,000
475,000 475,000 475,000 475,000
20,000 20,000 20,000 20,000
20,000
F-4
15,600
185,000
50,00
2011 2012 2013
35,00
90, 00
100,00
475,00
20,000
C
' CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
1
Expenditures Continued: Pr oj Description
Project Name Department Page # 2009 2010 2011 2012 2013
MCC Carpet MCC F-57 10,000 10,000 10,000 10,000 10,000
Chemical Room Addition MCC F-58 10,000
Energy Management Upgrades MCC F-59 10,000 10,000 10,000 10,000 10,000
Acid Container Shed MCC F-60 10,000
' Electronic Reader Board MCC F-61 20,000
Recreation Building Addition MCC F-62 250,000
Pool Toy
Replace Dehumidification System MCC
MCC F-63
F-64 30,000
100,000
Replace Gym Floor MCC F-65 40,000
Community Signs Cap Proj F-66 30,000 30,000
' School Blvd. Improvements Cap Proj F-67 300,000
Intersection Improv. -School/Cede Cap Proj F-68 500,000
Walnut Street Crosswalk/Blvd. Imi Cap Proj F-69 10,000
Fallon Avenue Reconstruction Cap Proj F-70 150,000
Parking Lot Reconstruction Cap Proj F-71 40,000 70,000
Signal Light Battery Backups Cap Proj F-72 20,000 20,000 20,000 20,000 20,000
Street Reconstruction -Area 4A Cap Proj F-73 2,130,000 110,000
' Street Reconstruction -Area 4B Cap Proj F-74 1,975,000 125,000
7th Street Construction Cap Proj F-75 700,000
' Fallon Overpass Construction
Street Reconstruction -Area 5 Cap Proj
Cap Proj F-76
F-77 6,000,000
3,420,000
180,000
Street Reconstruction -Area 6 Cap Proj F-78 1,724,720
Street Reconstruction -Area 7A Cap Proj F-79 1,185,985
' Street Reconstruction -Area 76 Cap Proj F-80 530,734
Monument Sign Construction Cap Proj F-81 20,000
Construct Well #6 Cap Proj F-82 1,100,000
Street Light Improvements Cap Proj F-83 15,000 100,000 75,000 75,000 75,000
Trunk Highway 25 Improvements Cap Proj F-84 4,455,000
Ball Field Construction Cap Proj F-85 300,000
Public Works Facility Cap Proj F-86 250,000 9,000,000
' Horst Land Purchase Cap Proj F-87 200,000
Fire Station Cap Proj F-88 3,000,000
95th Street Extension Cap Proj F-89 1,000,000
Storm Water Lift Station Const. Cap Proj F-90 1,000,000
Storm Water Pond Lining Cap Proj F-91 200,000
Pedestrian Crossings Cap Proj F-92
' Sewer Camera Swr Fd F-93 7,000
Trunk Sewer Improvements Swr Fd F-94 150,000 150,000 150,000 150,000 150,000
Phosphorous Filter Swr Fd F-95 1,500,000
Construct SBR Tank #4 Swr Fd F-96 1,400,000
t Interceptor Replacement Swr Fd F-97 396,000
Sludge Tank Construction Swr Fd F-98 1,800,000
' Farm Land Purchase
4X4 Regular Cab Truck Swr Fd
Swr/Wtr F-99
F-100
20,000 1,300,000
SCAD System Installation Swr/Wtr F-101 100,000
Water System Improvements Wtr Fd F-102 150,000 150,000 150,000 150,000 150,000
Water Main Extension Wtr Fd F-103 126,000
Booster Station Upgrade Wtr Fd F-104 125,000
Display/Shelving Liquor Fd F-105 15,000
Cash Register System Liquor Fd F-106 22,000
Total Expenditures: 6,688,049 11,018,800 5,053,400 7,134,700 25,513,039
' F -5
CITY OF MONTICELLO '
Capital Improvement Plan 2009 Thru 2013
Revenue Source
Revenue Description 2009 2010 2011 2012 2013
General Fund Property Taxes 753,775 688,800 543,900 422,950 415,60
General Fund Reserves 323,160 135,000 172,500 420,750 60,00
Capital Equipment Revolving Fund 119,114
Street Light Improvement Fund 15,000 100,000 75,000 75,000 75,0
Community Center Revenues
80,000
300,000
120,000
60,000 0
20,00
Park & Pathway Dedication Fund 475,000 200,000
Consolidated Bond Fund 600,000 305,000 475,000 475,000 992,916
Sewer Fund User Fees 157,000 205,000 150,000 400,000 400,00
Sewer Fund Reserves 1,805,000 1,300,000 1,546,000 1,250,00
Water Fund User Fees 150,000 205,000 150,000 150,000 150,000
Water Fund Reserves 5,000 251,00
Liquor Fund Reserves 15,000 22,000
Storm Sewer Access Fund 1,125,000 200,000 150,000 200,000 166,030
Water Access Fund 329,000 225,000 475,000 1,148,9
Sanitary Sewer Access Fund
640,500
300,000
400,000 2
51,14
Street Reconstruction Fund 320,000 110,000 318,500 544,600 1,150,525
Bond Funds-Special Assessments 895,500 381,500 1,325,400 1,211,90
Street State Aid 600,000 600,000
Unspecified Funding Source 690,000 6,760,000 70,000 40,000 18,170,00
Total Revenue Sources 6,688,049 11,018,800 5,053,400 7,134,700 25,513,03
i~
~~
F-6 ,
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Purchase Large Plan Copier/Scanner/Printer
Project#: N/A
Project Type: Equipment Purchase
Useful Life: 10 years
~ The purchase of a large copier/scanner/printer will allow staff to copy, scan, or print
large plans and maps which can be used by staff or sold to others. Scanning
capabilities allows staff the ability to scan large maps and plans into the City's computer
system for record retention or e-mailing capabilities.
' Project Justification:
Allow staff to produce large maps and plans at a much cheaper costs than the use of
outside vendors or consultants. The ability to achieve large maps and plans by
scanning them into the City's computer system reduces the need for additional
storage space and easy of document retrieval.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Administration 13,000 13,000
' Total 13,000 0 0 0 0 13,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 13,000 13,000
Total 13,000 0 0 0 0 13,000
Operational ImpactlOther Comments:
Will allow staff to copy/scan/print large plans and maps at a cost lower than if outside
'vendor consultant provided the service.
'I
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-7
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Ledger Size Color Scanner
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 5 years
Project Description: ~
Replace existing ledger size color scanner
~usuncauon: ~
worn old color scanner with a more efficient color scanner
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Administration 4,000 4,000
Total 0 4,000 0 0 0 4,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 4,000 4,000
Total 0 4,000 0 0 0 4,000
Operational Impact/Other Comments: ~
The new scanner should be more energy and supply efficient reducing energy and supp
cost minimally.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-8
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Personal Computer Replacement
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 4 years
Project Description:
Replace personnel computers of staff based on a four-year life cycle
ttepiace computers to maint
resulting in staff efficiencies.
re
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/MIS 15,600 11,700 16,900 11,700 15,600 71,500
' Total 15,600 11,700 16,900. 11,700 15,600 71,500
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 15,600 11,700 16,900 11,700 15,600 71,500
Total 15,600 11,700 16,900 11,700 15,600 71,500
Operational Impact/Other Comments:
The operational impact is the replacement cost of the computers verses any efficiencies
achieved as a result of having up to technology.
''
Operating Budget Impact 2009 2010 2011 2012 2013
' General Fund/MIS 15,600 11,700 16,900 11,700 15,600
' Total 15,600 11,700 16,900 11,700 15,600
F-9
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Multi Server Component Upgrades
Project #: N/A
Project Type: Equipment Replacement
Useful Life:
Project Description: ~
Replace old computer network servers with new multi server components.
roject Justification: ~
pgrade old out dated servers with more efficient servers
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/MIS 2,000 4,000 4,000 10,000
Total 2,000 4,000 4,000 0 0 10,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 2,000 4,000 4,000 10,000
Total 2,000 4,000 4,000 0 0 10,000
Operational Impact/Other Comments:
The operational cost is the cost to replace/upgrade the servers with new ones.
Operating Budget Impact 2009 2010 2011 2012 2013
General Fund/MIS 2,000 4,000 4,000
Total 2,000 4,000 4,000 0 0
F-10
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
~ro~ect Name: Security t;amera Sys
Project #: N/A
Project Type: Equipment Purchase
Useful Life: 10 years
Project Description: ~
Purchase and install security camera systems City-wide and upgrade existing
City facility camera systems.
Improve safety around City by installing security systems to help prevent crime am
if crime occurs help law enforcement officials identify individuals committing those
crimes.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/MIS 10,000 10,000 10,000 30,000
r Total 0 10,000 10,000 10,000 0 30,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 10,000 10,000 10,000 30,000
Total 0 10,000 10,000 10,000 0 30,000
Operational Impact/Other Comments:
installed there will be minimal maintenance of the systems.
'!
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
ii
F-11
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Laptop Computer
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 3 years
Project Description:
Replace old laptop computer.
ro~ect ~ustitication: ~
pgrade old out dated laptop with more efficient laptop computer
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/MIS 2,500 2,500
Total 0 0 2,500 0 0 2,500
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 2,500 2,500
Total 0 0 2,500 0 0 2,500
~act/Other Comments: ~
mpact is the replacement cost of the laptop comp
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-12
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Purchase 23 Minitor 5 Pager Un
Project #: N/A
Project Type: Equipment Purchase
Useful Life:
rchase new 800 MHz radio pager units.
o be able to communicate with all emergency personnel better including
ther fire departments, law enforcement agencies and other emergency personnel.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Fire 49,594 49,594
r Total 49,594 0 0 0 0 49,594
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 11,434 11,434
General Fund/Reserves 38,160 38,160
Total 49,594 0 0 0 0 49,594
ly operational cost is the cost to purchase the new pagers.
1
O eratin Bud et Im act 2009 2010 2011 2012 2013
P 9 9 p
,General Fund/Fire 49,594
' Total 49,594 0 0 0 0
F-13
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replacement of Fire Pumper Truck
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 25 years
year old fire pumper truck with a new 1,500 gallon-per-minute pumper truck
Replace a 35 year old pumper truck with a new truck which will not require as much
on-going maintenance and meet all new safety regulations in fire truck design and
equipment..
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Fire 508,980 508,980
Total 508,980 0 0 0 0 508,980
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 139,866 139,866
General Fund/Reserves 250,000 250,000
Capital Equipment Revolving Func 119,114 119,114
Total 508,980 0 0 0 0 508,980
omments:
The replacement of a 35 year old pumper truck with a new one should provide a safer emergency
vehicle and equipment for the fire department, which should reduce repair and maintenance costs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-14
1
~l
I~
L_~
ii
' Project Name:
Project#:
' Project Type:
Useful Life:
Project Description:
' Purchase of a Fire De
ect Justification:
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Duty Officer Vehicle
N/A
Equipment Purchase
7 years
Reduce response time to fire emergencies and the ability to establish an incident command
center at fire emergencies. Finally, it will provide the Department with a vehicle to use for
nonemergency responses or activities.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Fire 20,000 20,000
Total 20,000 0 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 20,000 20,000
Total 20,000 0 0 0 0 20,000
' Operational Impact/Other Comments:
This new vehicle will require motor vehicle insurance ($250), fuel ($450), and general
' maintenance ($200).
'I
Operating Budget Impact 2009 2010 2011 2012 2013
' General Fund/Fire 900 920 940 960 980
' Total 900 920 940 960 980
1
F-15
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Building Inspection Vehicle
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 8 years
City building inspectors for building inspections and code enforcement.
iustiticanon: ~
old worn out vehicles which will reduce maintenance costs.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Bldg. Inspections 20,000 22,000 42,000
Total 20,000 0 0 22,000 0 42,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 15,000 1,250 16,250
General Fund/Reserves 5,000 20,750 25,750
Total 20,000 0 0 22,000 0 42,000
rational Impact/Other Comments: ~
replacement of older vehicles should reduce maintenance and repair costs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-16
CITY OF MONTICELLO
_ Capital Improvement Plan 2009 Thru 2013
Nro~ect Name: Nuoiic worKS uttice rt
Project #: N/A
Project Type: Building Improvement
Useful Life: 50 years
Project Description: ~
Remodel existing office space at the Public Works Facility.
ect Justification:
To improve the operation and efficiency of the existing office operation
of the public works department.
Expenditures 2009 2010 2011 2012 2013 Total
Public Works Administration 50,000 50,000
r Total 0 50,000 0 0 0 50,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 50,000 50,000
Total 0 50,000 0 0 0 50,000
Operational ImpactlOther Comments:
Should improve efficiencies and could reduce energy costs through more efficient
~ lighting, heating and cooling systems.
'I
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
' F-17
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Purchase GIS Hardware & Software
Project#: N/A
Project Type: Equipment Purchase
Useful Life: 25 years
t~ro~ect uescription:
Continue to purchase and implement aCity-wide GIS system.
Project Justification:
Improve staff efficiencies and reduce the dependency of consultants for maps and
other property related mapping needs.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Engineering 11,875 19,600 31,475
Total 11,875 19,600 0 0 0 31,475
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 11,875 19,600 31,475
Total 11,875 19,600 0 0 0 31,475
Operational Impact/Other Comments: ~
The purchase and implementation of GIS should provide staff with a better, more efficient
system for tracking property related information.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-18
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Purchase Pavement Management Software
',Project #: N/A
~IProject Type: Equipment Purchase
(Useful Life: 25 years
o~ect uescnption: ~
rchase software which will help manage the records of City street maintenance
d replacement.
1
Become more efficient in the record keeping, planning, scheduling of maintenance and
replacement of the City's street system.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Engineering 5,000 5,000
Total 5,000 0 0 0 0 5,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 5,000 5,000
Total 5,000 0 0 0 0 5,000
~eranonai ~mpacv~tner comments: ~
educe the amount of staff time it takes to maintain, schedule, and record information
the City's street maintenance and replacement programs.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
F-19
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Hydro CAD Drainage Design Software
Project #: N/A
Project Type: Equipment Purchase
Useful Life: 7 years
Purchase software to help design and maintain storm water drainage systems.
Project Justification:
Reduce consultant use in designing storm water drainage systems.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Engineering 5,000 5,000
Total 0 5,000 0 0 0 5,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 5,000 5,000
Total 0 5,000 0 0 0 5,000
gyrational Impact/Other Comments: ~
uce the use of consultants for drainage system design.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-20
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Synchro Studio 7 Traffic Software
Project #: N/A
Project Type: Equipment Purchase
Useful Life: 10 years
' Project Description:
Purchase software to manage traffic signals.
is ~
gh and around the City in a more efficient manner.
1
,.Expenditures 2009 2010 2011 2012 2013 Total'
General Fund/Engineering 8,000 8,000
' Total 0 0 8,000 0 0 8,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 8,000 8,000
Total 0 0 8,000 0 0 8,000
1 Operational Impact/Other Comments:
There will be very little operating impact from this purchase
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
' F-21
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace the Ditch Mower Tractor
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
e tractor uses for mowing ana ma
ng aitcnes an
aroun
Project Justification: ~
Reduce maintenance and repair costs an
of old equipment.
equipment
replacement
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 80,000 80,000
Total 80,000 0 0 0 0 80,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 50,000 50,000
General Fund/Reserves 30,000 30,000
Total 80,000 0 0 0 0 80,000
~rationai impacv~tner comments: ~
uce repair and maintenance costs by replacing old equipments and provide better
ty to employees using the equipment with improved safety equipment on the equipment.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-22
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replacement of Mid-Size Tractor/Loader
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 20 years
Project Description:
Replace the City's mid-size tractor
' Project Justification:
Reduce repair and maintenance cost
exceeded its useful life.
er.
an old mid-size tractor loader,
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 65,000 65,000
' Total 65,000 0 0 0 0 65,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 65,000 65,000
Total 65,000 0 0 0 0 65,000
Operational ImpactlOther Comments:
Having a new mid-size tractor loaders should reduce repair maintenance costs in the future
'I
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
' F-23
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Air Compressor Replacement
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 10 years
ect uescription: ~
ace the streets and alley activities large air compressor.
operating equ
need
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 20,000 20,000
Total 0 20,000 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 20,000 20,000
Total 0 20,000 0 0 0 20,000
rational Impact/Other Comments:
uce staff down time due to equipment brea
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-24
0
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Truck Replacement
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 7 years
Project Description:
Replace City trucks assigned to the street and alley activities.
uce repair maintenance cost on City vehicles and reduce staff down
me due to equipment repairs.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 75,000 60,000 135,000
Total 0 0 75,000 60,000 0 135,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 50,000 60,000 110,000
General Fund/Reserves 25,000 25,000
~~
Total 0 0 75,000 60,000 0 135,000
perational Impact/Other Comments:
Reduce repair maintenance cost on City vehicles and reduce staff down
'time due to equipment repairs. The replacement of trucks in 2011 includes
a one-ton truck and spick-up truck. For 2012 another one-ton truck will
be replaced.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
F-25
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Bucket Truck
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 10 years
department's bucket truck.
Project Justlticatlon: ~
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 100,000 100,000
Total 0 0 100,000 0 0 100,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 50,000 50,000
General Fund/Reserves 50,000 50,000
Total 0 0 100,000 0 0 100,000
Operational Impact/Other Comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipment
being repaired.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-26
CITY OF MONTICELLO
~ Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Blacktop Paver
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
Project Description:
Replace the City's blacktop paving machine
Nro~ect ~ustirication: ~
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety.
~ Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 75,000 75,000
Total 0 0 75,000 0 0 75,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 37,500 37,500
General Fund/Reserves 37,500 37,500
Total 0 0 75,000 0 0 75,000
mpacvVtner Somme
Reduce repair maintenance costs and reduce staff down time due to equ
being repaired.
Operating Budget Impact 2009 2010 2011 2012 2013
otal 0 0 0 0 0
' F-27
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Blacktop Plainer
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
Replace the streets departments blacktop plainer.
r~ro~ect ~ustirication: ~
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 20,000 20,000
Total 0 0 20,000 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 20,000 20,000
Total 0 0 20,000 0 0 20,000
Reduce repair maintenance costs and reduce
being repaired.
ue to equipme
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-28
1
u
fl
0
a
~'
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
rro~ect Name: rtepiace ttouter
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
Project Description:
Replace the streets department's router
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety.
~ Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 20,000 20,000
' Total 0 0 20,000 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 20,000 20,000
Total 0 0 20,000 0 0 20,000
Operational Impact/Other Comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipment
being repaired.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-29
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
'roject Name: Replace Concrete saw
'roject #: N/A
'roject Type: Equipment Replacement
Jseful Life: 15 years
Project Description: ~
Replace street departments concrete saw.
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 15,000 15,000
Total 0 0 0 15,000 0 15,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 15,000 15,000
Total 0 0 0 15,000 0 15,000
operational impacyytner comments: ~
Reduce repair maintenance costs and reduce staff down time due to equ
being repaired.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-30
r
0
fl
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 20 years
n:
Justification:
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety. It may also be more fuel efficient.
~ Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 80,000 80,000
Total 0 0 0 80,000 0 80,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 80,000 80,000
1
Total 0 0 0 80,000 0 80,000
Operational Impact/Other Comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipment
being repaired. It may also reduce fuel costs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
1
F-31
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Plow Trucks
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 20 years
eject Description:
place large City plow trucks.
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety. It may also be more fuel efficient.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 185,000 185,000
Total 0 0 0 0 185,000 185,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 185,000 185,000
Total 0 0 0 0 185,000 185,000
Operational ImpactlOther Comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipment
being repaired. It may also reduce fuel costs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-32
r1
~,
~I
IJ
CITY OF MONTICELLO
,~ Capital Improvement Plan 2009 Thru 2013
Project Name: Hook Dump truck Replacement
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
Project Description:
Replace the City's hook dump truck used by the streets department.
Justification:
Replace old worn out equipment should reduce repair
staff down time due to equipment being out of service.
~ Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 118,750 118,750
' General Fund/Snow & Ice 118,750 118,750
Total 0 237,500 0 0 0 237,500
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 102,500 102,500
General Fund/Reserves 135,000 135,000
Total 0 237,500 0 0 0 237,500
~ perational Impact/Other Comments:
Replace old worn out equipment should reduce repair maintenance costs and
'staff down time due to equipment being out of service.
Operating Budget Impact 2009 2010 2011 2012 2013
i Total 0 0 0 0 0
F-33
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Snow Go Snow Blower
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 10 years
rro~ect uescription: ~
Replacement of City's Snow Go snow blower
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Snow & Ice 120,000 120,000
Total 0 0 120,000 0 0 120,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 60,000 60,000
General Fund/Reserves 60,000 60,000
Total 0 0 120,000 0 0 120,000
Operational ImpactlOther Comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipment
being repaired.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-34
u
'1
L JIB'
~I
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 7 years
on:
ed to the parks department.
ion: ~
ntenance cost on City trucks and reduce staff down time due to
pment repairs.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 42,000 42,000 25,000 109,000
Total 42,000 42,000 25,000 0 0 109,000
Revenues 2009 2010 2011 2012 2013 Total
t General Fund/Property Taxes 42,000 42,000 25,000 109,000
~I
Total 42,000 42,000 25,000 0 0 109,000
gyrational Impact/Other Comments: ~
uce repair maintenance costs and staff down time due to equipment repairs.
trucks budget for replacement in 2009 and 2010 are one-ton trucks and the
c budgeted for replacement in 2011 is a three quarter-ton truck.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-35
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace A-300 Bobcat
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 10 years
ect
ascription:
e parks department's
Reduce repair maintenance costs and staff down time due to equipment repairs.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 48,000 48,000
Total 48,000 0 0 0 0 48,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 48,000 48,000
Total 48,000 0 0 0 0 48,000
Uperationai impacv~tner commem
Reduce repair maintenance costs and
ue to equ
J
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-36
' CITY OF MONTICELLO
~ Capital Improvement Plan 2009 Thru 2013
ject Name: Replacement of Mowers
ject #: N/A
ject Type: Equipment Replacement
~ful Life: 10 years
ect uescnption: ~
lace City mowers in the parks department.
ect Justification:
uce repair maintenance costs and staff down time due to equipment repairs.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 40,000 40,000 42,000 40,000 162,000
Total 40,000 40,000 42,000 40,000 0 162,000
Revenues 2009 2010 2011 2012 2013 Total
t General Fund/Property Taxes 40,000 40,000 42,000 40,000 162,000
Total 40,000 40,000 42,000 40,000 0 162,000
~rationa~ ~mpact/ytner comments: ~
uce repair maintenance costs and staff down time due to equipment repairs.
mowers scheduled for replacement in 2009, 2010, and 2011 are 72" 4X4 mowers
the one in 2012 is a 455 mower.
Operating Budget Impact 2009 2010 2011 2012 2013
0
Total 0 0 0 0 0
F-37
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace NSP Ball Field Concession Stand Roof
Project #: N/A
Project Type: Building Improvement
Useful Life: 30 years
Project Description: ~
Replace the roof of the concession stand at the NSP ball fields.
roject Justification: ~
o prevent rain and snow melts from leaking into the concession
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 10,000 10,000
Total 10,000 0 0 0 0 10,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 10,000 10,000
Total 10,000 0 0 0 0 10,000
rerationa~ impacyyi
e replacement of the
no operational budget impact in the future.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-38
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project #: N/A
Project Type: Park Improvement
Useful Life: 20 years
rro~ect uescnption: I
Development of a neighborhood park including play area and playgro
Project Justification:
Give children in the Sunset Ponds neighborhood a safe place to play.
eq
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 10,000 10,000
i~
Total 10,000 0 0 0 0 10,000
Revenues 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 10,000 10,000
Total 10,000 0 0 0 0 10,000
Operational Imoact/Other Comments'
The future impacts of developing a park would be future maintenance on playground
' equipment and play areas.
Operating Budget Impact 2009 2010 2011 2012 2013
i~
Total 0 0 0 0 0
F-39
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Ellison Park Improvements
Project #: N/A
Project Type: Building Improvements
Useful Life: 25 years
o~ect uescnption: ~
place the walkway and lighting to the park shelter and reconstruct the bathrc
make them ADA accessible. Walkway construction will include construction
a retaining wall.
Project Justification: ~
Improve the appearance and prevent moisture from getting into the park shelter
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 20,000 20,000
Total 20,000 0 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund Property Taxes 20,000 20,000
Total 20,000 0 0 0 0 20,000
perationai impacv~tner comments: ~
nce completed there should be no on going operational budget impacts.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-40
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
ject Name: Hillcrest Park Patio/Irrigation Improvements
ject #: N/A
ject Type: Park Improvements
~ful Life: 25 years
I Project Description:
Build a patio area and install a lawn irrigation system in Hillcrest Park.
Project Justification:
To improve uses and looks of Hillcrest Park.
1 Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 15,000 15,000
' Total 15,000 0 0 0 0 15,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 15,000 15,000
Total 15,000 0 0 0 0 15,000
' Operational Impact/Other Comments:
The irrigation system should require the grass to need mowing on a regular basis and
both the patio and irrigation system will require maintenance in the future.
'l
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
1 F-41
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Utility Mule/Small Truck Replacement/Purchase
Project #: N/A
Project Type: Equipment Replacement/Purchase
Useful Life: 7 years
ace the City's current utility ATV (utility mule) and purchase a second
Project Justification: ~
Reduce repair maintenance cost and reduce staff down time due to equipment repairs
and provide a second utility mule to increase efficiencies.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 30,000 30,000
Total 0 30,000 0 0 0 30,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 30,000 30,000
Total 0 30,000 0 0 0 30,000
Reduce repair maintenance cost and reduce staff down time due to equipment repairs
and provide a second utility mule to increase efficiencies.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-42
1
~l
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name:
Project #:
Project Type:
Useful Life:
ect
on: ~
ark areas for fam
'~ Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 60,000 60,000
r Total 0 60,000 0 0 0 60,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 60,000 60,000
Total 0 60,000 0 0 0 60,000
Operational Impact/Other Comments:
The future impacts of developing a park would be the future maintenance of playground
equipment and play areas including mowing play areas.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
Hunters Crossing f
N/A
Park Improvement
20 years
ark Development
of a neighborhood park including play areas and playground equipment.
' F-43
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Featherstone Park Development
Project #: N/A
Project Type: Park Improvement
Useful Life: 20 years
ascription: ~
ant of a neighborhood park including play areas and playground equipment.
ustitication:
usable park areas
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 60,000 60,000
Total 0 0 60,000 0 0 60,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 60,000 60,000
Total 0 0 60,000 0 0 60,000
~perationai impacyUtner comments: ~
The future impacts of developing a park would be the future maintenance of playgrou
equipment and play areas including mowing play areas.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-44
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Construct a Band Shell at Pioneer Park
Project #: N/A
Project Type: Park Improvement
Useful Life: 50 years
ell in Pioneer Park.
wide a community gathering place where music and other entertainment made
preformed during the summer months
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 50,000 50,000
' Total 0 50,000 0 0 0 50,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 50,000 50,000
Total 0 50,000 0 0 0 50,000
Unce constructed tnere w
'shell for a long useful life.
mments: ~
regular maintenance required to preserve the band
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
1
F-45
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Playground Equipment Replacement
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 25 years
Replace old worn playground equipment.
itication:
playground equ
ng old worn equipment.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 50,000 55,000 50,000 155,000
Total 0 50,000 0 55,000 50,000 155,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 50,000 55,000 50,000 155,000
Total 0 50,000 0 55,000 50,000 155,000
itional Impact/Other Comments: ~
ping old recreation equipment may reduce maintenance costs, but will
e safe equipment for children to play on.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-46
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Brush Chipper
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
D
Replacement
Reduce repair maintenance costs, reduce down time of staff due to eq
repaired and improve equipment safety.
' Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 20,000 20,000
' Total 0 20,000 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
t General Fund/Property Taxes 20,000 20,000
Total 0 20,000 0 0 0 20,000
Operational ImgactlOther Comments:
Reduce repair maintenance costs and reduce staff down time due to equipment
' being repaired.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
1
F-47
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Purchase Bobcat Tool Cat
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
Project Description:
Purchase a ATV utility
~ro~ect ~ustirication:
mprove park maintenance
r maintenance in the
es
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 48,000 48,000
Total 0 0 48,000 0 0 48,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 48,000 48,000
Total 0 0 48,000 0 0 48,000
:ional Impact/Other Comments: ~
equipment is used repair maintenance costs will increase as will fuel usage.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-48
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Monti Hill Park Development
Project #: N/A
Project Type: Park Improvement
Useful Life: 20 years
Project Description:
As the City grows develop a park in the new area for neighborhood children to
play, including play areas and playground equipment.
Project Justification:
Establish usable park areas
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 65,000 65,000
1
i Total 0 0 65,000 0 0 65,000
Revenues 2009 2010 2011 2012 2013 Total
r General Fund/Property Taxes 65,000 65,000
Total 0 0 65,000 0 0 65,000
Operational ImpactlOther Comments:
The future impacts of developing a park would be the future maintenance of playground
equipment and staff time to mow play areas.
Operating Budget Impact 2009 2010 _ _ 2011 2012 2013
' Total 0 0 0 0 0
1
' F-49
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Cushman Truckster
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 15 years
Project Description: ~
Replace parks' department Cushman truckster
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety. It may also be more fuel efficient.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 25,000 25,000
Total 0 0 25,000 0 0 25,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 25,000 25,000
Total 0 0 25,000 0 0 25,000
yperationa~ ~mpacyUther Comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipme
being repaired. It may also reduce fuel costs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-50
1
LIB'
i~
LI
u
0
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
ect Name: Replace Tractor
ect #: N/A
ect Type: Equipment Replacement
Ful Life: 20 years
Project Descril
Replace tractor
to help maintain City parks.
ustification:
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety. It may also be more fuel efficient.
.Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 50,000 35,000 85,000
' Total 0 0 0 50,000 35,000 85,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 50,000 35,000 85,000
Total 0 0 0 50,000 35,000 85,000
Operational Impact/Other Comments:
Reduce repair maintenance costs and reduce staff down time due to equipment
' being repaired. It may also reduce fuel costs.
1
Operating Budget Impact 2009 2010 2011 2012 2013
1
Total 0 0 0 0 0
' F-51
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Loader
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 20 years
ect uescnption: ~
ace the loader for parks department.
Project Justification: ~
Reduce repair maintenance costs, reduce down time of staff due to equipment being
repaired and improve equipment safety. It may also be more fuel efficient.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 90,000 90,000
Total 0 0 0 0 90,000 90,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 30,000 30,000
General Fund/Reserves 60,000 60,000
Total 0 0 0 0 90,000 90,000
operational impacvotner comments: ~
Reduce repair maintenance costs and reduce staff down time due to equipment
being repaired. It may also reduce fuel costs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-52
1
0
[]
0
J
~' Project Name:
Project #:
Project Type:
Useful Life:
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Construction
N/A
Park Improvement
30 years
' Project Description:
0
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parks 100,000 100,000 500,000 100,000 800,000
' Total 100,000 100,000 0 500,000 100,000 800,000
Revenues _ 2009 2010 2011 2012 2013 Total
' General Fund/Property Taxes 100,000 100,000 100,000 100,000 400,000
General Fund/Reserves 400,000 400,000
Total 100,000 100,000 0 500,000 100,000 800,000
'I
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
u
' F-53
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: YMCA Property Acquisition
Project #: N/A
Project Type: Park Improvement
Useful Life: 100 years
~~ect uescnption: ~
rchase the 1200 acre Bertram Chain of Lakes from the Y.M.C.A. along
h Wright County and possible the State of Minnesota. The City share will
funded by the County with the City paying the County it's share over time.
Project Justification: ~
Develop a large regional park to help provided needed park space and attract new
residential and commercial development within the area and preserve the natural
area around the lakes.
Cap
itures
2009 2010
475,000 475,000
2011 2012 2013 Total
x,000 475,000 475,000 2,375,000
Total 475,000 475,000 475,000 475,000 475,000 2,375,000
Revenues 2009 2010 2011 2012 2013 Total
Park & Pathway Dedication Fund 475,000 200,000 675,000
Consolidated Bond Fund 275,000 475,000 475,000 1,225,000
Unspecified Funding Source 475,000 475,000
Total 475,000 475,000 475,000 475,000 475,000 2,375,000
Operational Impact/Other Comments: ~
A future funding source would need to be found because this purchase wo
exhaust City reserves.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-54
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Storm Water Pond Restoration
Project #: N/A
Project Type: Storm Water Improvement
Useful Life: 50 years
Justification:
~ Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 20,000 20,000 20,000 20,000 20,000 100,000
' Total 20,000 20,000 20,000 20,000 20,000 100,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 20,000 20,000 20,000 20,000 20,000 100,000
0
0
_ Total 20,000 20,000 20,000 20,000 20,000 100,000
nal Imoact/Other Comments:
Operating Budget Impact 2009 2010 2011 2012 2013
1
' Total 0 0 0 0 0
F-55
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Office Expansion
Project #: N/A
Project Type: Building Improvement
Useful Life: 30 years
ect Description:
end and improve Common
space.
Project Justification: ~
The current office space for the Community Center is too small and requires some
to share offices and provides no privacy for staff or for meetings.
Expenditures 2009 2010 2011 2012 2013 Total
Community Center 20,000 20,000
Total 20,000 0 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 20,000 20,000
Total 20,000 0 0 0 0 20,000
operational impacvutner comments: ~
Once completed the new area will require the purchase of some office furniture and
equipment. The expanded area will also require regular cleaning by staff.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-56
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Community Center Carpet
Project #: N/A
Project Type: Building Improvements
Useful Life: 10 years
ect
Add or replace carpet in the various meeting rooms or in carpeted areas of the
Community Center.
Justification:
To make the meeting rooms of the Community Center more attractive for room
rentals and replace old worn carpet.
~ Expenditures 2009 2010 2011 2012 2013 Total
Community Center 10,000 10,000 10,000 10,000 10,000 50,000
Total 10,000 10,000 10,000 10,000 10,000 50,000
Revenues 2009 2010 2011 2012 2013 Total
t Community Center Revenues 10,000 10,000 10,000 10,000 10,000 50,000
Total 10,000 10,000 10,000 10,000 10,000 50,000
Operational ImpactlOther Comments: ~
Future operating impact will be minimal since Community Center staff already maintain
carpet in some areas of the facility and areas without carpet require mopping and other
maintenance.
Operating Budget Impact 2009 2010 2011 2012 2013
1 Total 0 0 0 0 0
F-57
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Chemical Room Addition
Project#: N/A
Project Type: Building Improvement
Useful Life: 50 years
rro~ect uescnpcion: ~
Expand the room where chemical are stored for the Community Center
including swimming pool chemicals.
more secure storage area for chemicals.
Expenditures 2009 2010 2011 2012 2013 Total
Community Center 10,000 10,000
Total 10,000 0 0 0 0 10,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 10,000 10,000
Total 10,000 0 0 0 0 10,000
Operational Impact/Other Comments: ~
This project will have no impact on future operations.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-58
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Energy Management Upgrades
Project #: N/A
Project Type: Building Improvements
Useful Life: 25 years
ew and update/improve energy using, including lighting, heating and gas usage
n the Community Center.
uce energy cost
n:
ommun
~ Expenditures 2009 2010 2011 2012 2013 Total
Community Center 10,000 10,000 10,000 10,000 10,000 50,000
' Total 10,000 10,000 10,000 10,000 10,000 50,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 10,000 10,000 10,000 10,000 10,000 50,000
0
Total 10,000 10,000 10,000 10,000 10,000 50,000
t (1nn~~4inn~1 Imn~r+/(14hn~ (_nmmontc•
reduce future energy costs of o
1
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
' F-59
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Outside Acid Container Shed Construction
Project #: N/A
Project Type: Building Improvement
Useful Life: 25 years
a shed to
Project Justification:
Improve storage and s
n acid outside of Community Center Facility.
ge outside of Community Center Facility.
Expenditures 2009 2010 2011 2012 2013 Total
Community Center 10,000 10,000
Total 10,000 0 0 0 0 10,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenue 10,000 10,000
Total 10,000 0 0 0 0 10,000
ierational Impact/Other comments: ~
e storage shed will have some maintenance cost periodically in the future.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-60
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
~ Project Name: Install Electronic Reader Board
Project #: N/A
Project Type: Improvement
Useful Life: 20 years
nstall an electronic reader (message) board (sign) on the Liquor Store sign to
advertise City events, activities, and important meetings.
Increase participation in City events and activities, which would increase revenues
for these events and activities. Plus increase citizen involvement in important City
meetings.
~ Expenditures 2009 2010 2011 2012 2013 Total
Community Center 20,000 20,000
' Total 20,000 0 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 20,000 20,000
Total 20,000 0 0 0 0 20,000
m
me
Cost of electricity to operated the electronic reader board and some minor staff time
'to input or change the messages on the board.
Operating Budget Impact 2009 2010 2011 2012 2013
Community Center/Administration 150 150 150 150 150
Total 150 150 150 150 150
F-61
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Recreation Area Building Addition
Project #: N/A
Project Type: Building Improvement
Useful Life: 50 years
rro~ect uescription:
Construct an addition onto the Community Center for increased recreational activities.
Project Justification:
Increase recreational opportunities and increase memberships and other revenues
of the Community Center.
Expenditures 2009 2010 2011 2012 2013 Total
Community Center 250,000 250,000
Total 0 250,000 0 0 0 250,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center/Revenues 250,000 250,000
Total 0 250,000 0 0 0 250,000
Operational Impact/Other Comments: ~
Would increase building areas to be maintained and increase energy
additional area to heat, cool and light.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-62
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
~ Project Name: Pool Toy Purchase
Project #: N/A
Project Type: Equipment Purchase
Useful Life: 10 years
ect Description:
Purchase a large pool toy which children swim and play with in the Community Center
swimming pool.
~ro~ect ~ustirication: ~
ncrease pool usage and memberships
~ Expenditures 2009 2010 2011 2012 2013 Total
Community Center 30,000 30,000
' Total 0 30,000 0 0 0 30,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 30,000 30,000
Total 0 30,000 0 0 0 30,000
Operating cost will be minimal maintenance costs of the toy.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
ii
1
F-63
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Dehumidification System
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 25 years
Project Description: ~
Replace the Community Center's dehumidification system.
ect Justiticat~on: ~
uce repair maintenance costs and energy costs by replacing
em with a more efficient system.
Expenditures 2009 2010 2011 2012 2013 Total
Community Center 100,000 100,000
Total 0 0 100,000 0 0 100,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 100,000 100,000
Total 0
~rationai impacyUtner comments:
uce repair maintenance and energy costs.
0 100,000 0 0 100,000
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-64
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project #: N/A
Project Type: Building Improvement
Useful Life: 25 years
ect Description:
lace Community Center gym
uce maintenance of old worn gym floor and keep it usable for gym activities.
~ Expenditures 2009 2010 2011 2012 2013 Total
Community Center 40,000 40,000
1
Total 0 0 0 40,000 0 40,000
Revenues 2009 2010 2011 2012 2013 Total
Community Center Revenues 40,000 40,000
Total 0 0 0 40,000 0 40,000
Operational Impact/Other Comments:
Reduce maintenance costs.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
F-65
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Community Signs
Project #: N/A
Project Type: Infrastructure Improvements
Useful Life: 25 years
rro~ect uescription: I
Install signs welcoming and identifying when
what services and businesses are available.
sect ~ustirication: ~
mote and attract people and businesses to the City of Monticello
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 30,000 30,000 60,000
Total 0 30,000 30,000 0 0 60,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 30,000 30,000 60,000
Total 0 30,000 30,000 0 0 60,000
Operational Impact/Other Comments: ~
The areas around the signs will need to be mowed and maintained, but the signs
thernsetves will require very low maintenance.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-66
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
ulevard Improvements
Project #: N/A
Project Type: Street Improvements
Useful Life: 30 Vears
Project Description:
Improve vehicle and pedestrian traffic flows on School Boulevard through improved
signage, lane restriping, addition of turn lanes and pathways along the roadway.
mprove traffic flows and
s.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 300,000 300,000
' Total 300,000 0 0 0 0 300,000
Revenues 2009 2010 2011 2012 2013 Total
Consolidated Bond Fund 300,000 300,000
Total 300,000 0 0 0 0 300,000
Operational ImpactlOther Comments:
Snow plowing increased from additional pathway mileage.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
' F-67
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: School Boulevard & Cedar Street Intersection Improvements
Project #: N/A
Project Type: Street Improvement
Useful Life: 30 years
Improve traffic flow and safety at the intersection of School Boulevard and Cedar
Street through the construction of around-about, or traffic signals.
Improve safety and traffic flows in the area.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 500,000 500,000
Total 500,000 0 0 0 0 500,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 250,000 250,000
Special Assessments 250,000 250,000
Total 500,000 0 0 0 0 500,000
intersection.
~act/Other Comments: ~
al costs will depend on the type of improvements constructed at
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-68
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Walnut Street Crosswalk & Boulevard Improvements
Project #: N/A
Project Type: Street Improvements
Useful Life: 20 years
Project Description:
Replace worn brick and asphalt crosswalks and detiriated boulevard areas
along Walnut Street.
Project Justification:
Improve pedestrian safety in the area.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Streets 10,000 10,000
' Total 10,000 0 0 0 0 10,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 10,000 10,000
Total 10,000 0 0 0 0 10,000
Operational ImpactlOther Comments: ~
Regular maintenance including stripping and cleaning of brick and asphalt areas.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-69
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Fallon Avenue Resurfacing
Project #: N/A
Project Type: Street Improvement
Useful Life: 25 years
....p. ~......
allon Avenue
ect Justification:
e the road more drivable an
Road to School Blvd.
to development in the area.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 150,000 150,000
Total 150,000 0 0 0 0 150,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 150,000 150,000
Total 150,000 0 0 0 0 150,000
~erationai impacyUtner comments: I
educe maintenance cost by reconstructing roadway, there by reducing the amount
time spent by public works and amount of material used to patch the road surface.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-70
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Parking Lot Reconstruction
Project #: N/A
Project Type: Infrastructure Improvement
Useful Life: 25 years
n
1
ng
Project Justification:
Provide adequate parking for visitors to the City's downtown areas.
Expenditures 2009 2010 2011 2012 2013 Total
General Fund/Parking Lots 40,000 70,000 110,000
Total 40,000 70,000 0 0 0 110,000
Revenues 2009 2010 2011 2012 2013 Total
General Fund/Property Taxes 40,000 70,000 110,000
Total 40,000 70,000 0 0 0 110,000
' Operational Impact/Other Comments:
over time the parKmg lots wui neea some patcnmg, seal coaung,
and restriping, but should be minimal compared to current maintenance levels.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-71
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Battery Backup Systems for Traffic Signals
Project #: N/A
Project Type: Street Improvements
Useful Life: 25 years
Install battery backup systems to the traffic signals along Highway 25 and
other busy traffic areas of the City.
Project Justification:
Improve and maintain traffic flows when power outages occur in the area.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 20,000 20,000 20,000 20,000 20,000 100,000
Total 20,000 20,000 20,000 20,000 20,000 100,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 20,000 20,000 20,000 20,000 20,000 100,000
Total 20,000 20,000 20,000 20,000 20,000 100,000
ments:
s will require testing an
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-72
t
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CITY OF MONTICELLO
~ Capital Improvement Plan 2009 Thru 2013
- Project Name: Street Reconstruction Program -Area
Project #: N/A
' Project Type: Street Reconstruction
Useful Life: 30 years
' Project Description:
Reconstruct West River Street from Chestnut to TH 25 and the surrounding side
streets of Elm, Front, LinnLocust, Maple, Minnesota, Vine, and Walnut Streets.
The project will include replacing curb, streets and some sanitary sewer mains.
Sanitary sewer improvements include rerouting the Chesnut lift station, forcemain
and replacing the park lift station pumps. The project will include adding
sidewalk along River Street.
Replace old worn streets which should reduce street maintenance costs and providE
better drivable streets, which are also easier to remove snow from in winter months.
Also improve pedestrian safety.
'I
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 2,130,000 110,000 2,240,000
1
Total 2,130,000 110,000 0 0 0 2,240,000
1 Revenues 2009 2010 2011 2012 2013 Total
Storm Sewer Access Fund 125,000 125,000
' Water Access Fund
Sanitary Sewer Access Fund 329,000
640,500 329,000
640,500
Street Reconstruction Fund 320,000 110,000 430,000
Bond Funds-Special Assessments 645,500 645,500
General Fund/Property Taxes 70,000 70,000
Total 2,130,000 110,000 0 0 0 2,240,000
' Operational Im
Reconstructing streets should reduce street maintenance costs for patching material.
' However these streets will need to be seal coated in the future to help maintain them as
long as possible.
I
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
' F-73
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Street Reconstruction Program -Area 4B
Project #: N/A
Project Type: Street Reconstruction !i
Useful Life: 30 years
Project Description:
Reconstruct East River Street from TH 25 to Washington and the surrounding side
streets of Cedar, Hennepin, New, Palm, Ramsey, Washington, and Wright Streets.
The Project will include replacing curbs, streets, torm sewer, watermain, and some
sanitary sewer mainsAdd sidewalks along River Street and resurface the parking lots
of Eastridge and Ellison Parks.
Replace old worn streets which should reduce street maintenance costs and provide
better drivable streets, which are also easier to remove snow from in winter months.
Improve pedestrian safety.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 1,975,000 125,000 2,100,000
Total 0 0 1,975,000 125,000 0 2,100,000
Revenues 2009 2010 2011 2012 2013 Total
Street State Aid 600,000 600,000
Storm Sewer Access Fund 150,000 150,000
Water Access Fund 225,000 125,000 350,000
Sanitary Sewer Access Fund 300,000 300,000
Street Reconstruction Fund 318,500 318,500
Bond Funds-Special Assessments 381,500 381,500
Total 0 0 1,975,000 125,000 0 2,100,000
Reconstructing streets should reduce street maintenance costs for patching material.
However these streets will need to be seal coated in the future to help maintain them as
long as possible.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-74
1
[]
1
u
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: 7th Street Construct
Project #: N/A
Project Type: Street Improvement
Useful Life: 25 years
of 7th Street from Minnesota to Elm Street, including water, sewer,
storm water drainage, and grading.
Nro~ect ~usur~canon: ~
Improve traffic flows in the City of Monticello by providing a connection of the West
side of the City to the East side of the City.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 700,000 700,000
I
CI
Total 0 700,000 0 0 0 700,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 700,000 700,000
Total 0 700,000 0 0 0 700,000
' Operational ImpactlOther Comments:
Will increase the miles of streets maintained and plowed by the public works
' department.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
F-75
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Construction of Fallon Avenue Overpass
Project #: N/A
Project Type: Street Improvement
Useful Life: 50 years
ect Description: ~
struct an overpass (bridge) over 194 connecting no
on Hvenues.
rro~ect ~ustirication: ~
Provide better traffic flows from the north and south sided of 194, which wi
develop and improve business opportunities on both sides of the freeway.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 6,000,000 6,000,000
Total 0 6,000,000 0 0 0 6,000,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 6,000,000 6,000,000
Total 0 6,000,000 0 0 0 6,000,000
yperationa~ impacyUtner comments: ~
The overpass would require regular maintenance including seal coating like
other City streets and overpasses.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-76
1
r
i
1
0
0
CITY OF MONTICELLO
~ Capital Improvement Plan 2009 Thru 2013
Project Name: Street Reconstruction Program -Area 5
Project #: N/A
Project Type: Street Reconstruction
Useful Life: 30 years
construct the streets in the southeast section of the downtown business area.
is includes 3rd, 4th, Cedar, Palm, New, Wright, Ramsey, Hennepin, and
ashington Streets between Broadway to either Pine, 4th or 7th Streets.
e improvements will include curb and gutter replacement and storm sewer,
termain, and sanitary sewer replacement.
rro~ect ~ustirication: ~
Replace old worn streets which should reduce street maintenance costs and provide
better drivable streets, which are also easier to remove snow from in winter months.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 3,420,000 180,000 3,600,000
' Total 0 0 0 3,420,000 180,000 3,600,000
Revenues 2009 2010 2011 2012 2013 Total
Street State Aid 600,000 600,000
Storm Sewer Access Fund 200,000 200,000
Water Access Fund
Sanitary Sewer Access Fund 350,000
400,000 350,000
400,000
Street Reconstruction Fund 544,600 180,000 724,600
Bond Funds-Special Assessments 1,325,400 1,325,400
Total 0 0 0 3,420,000 180,000 3,600,000
Reconstructing streets should reduce street maintenance costs for patching material.
However these streets will need to be seal coated in the future to help maintain them as
long as possible.
^
• Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
' F-77
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Street Reconstruction Program -Area 6
Project #: N/A
Project Type: Street Reconstruction
Useful Life: 30 years
Project Description: _ ~
Reconstruct an area of neighborhood streets including Balboul, Nicholas, and Crocus
Circles, Crocus and Hedman Lanes, Marvin Elwood and Prairie Roads, and West River
Street. Improvements include curb repairs and street reclamation, storm sewer extension
on Prairie Road and sanitary sewer and watermain extension on West River Street
Replace old worn streets which should reduce street maintenance costs and provide
better drivable streets, which are also easier to remove snow from in winter months.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 1,724,720 1,724,720
Total 0 0 0 0 1,724,720 1,724,720
Revenues 2009 2010 2011 2012 2013 Total
Storm Sewer Access Fund 166,030 166,030
Water Access Fund 48,920 48,920
Sanitary Sewer Access Fund 51,140 51,140
Street Reconstruction Fund 705,158 705,158
Bond Funds-Special Assessments 753,472 753,472
Total 0 0 0 0 1,724,720 1,724,720
Reconstructing streets should reduce street maintenance costs for patching material.
However these streets will need to be seal coated in the future to help maintain them as
long as possible.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-78
0
[1
u
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
struction Program -Area 7
Project #: N/A
Project Type: Street Reconstruction
Useful Life: 30 years
nstruct Fallon Avenue south of Chelsea Road.
Replace old worn streets which should reduce street maintenance costs and provide
better drivable streets, which are also easier to remove snow from in winter months.
~ Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 1,185,985 1,185,985
' Total 0 0 0 0 1,185, 985 1,185, 985
Revenues 2009 2010 2011 2012 2013 Total
t Consolidated Bond Fund 992,916 992,916
Bond Funds-Special Assessments 193,069 193,069
Total 0 0 0 0 1,185, 985 1,185, 985
t Operational Impact/Other Comments:
Reconstructing streets should reduce street maintenance costs for patching material.
' However these streets will need to be seal coated in the future to help maintain them as
long as possible.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-79
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Street Reconstruction Program -Area 7B
Project #: N/A
Project Type: Street Reconstruction
Useful Life: 20 years
P
n:
Improve the neighborhood streets of Eastwood and Shady Oak Circles, Eastwood
Lane, Briar Oaks Boulevard, Briar, Oakview and Meadow Oak Courts, Hawthorne Place
North and South, Endicott Trail, and Oak Ridge Drive. Improvements include a street
mill and overlay
Replace old worn streets which should reduce street maintenance costs and provide
better drivable streets, which are also easier to remove snow from in winter months.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 530,734 530,734
Total 0 0 0 0 530,734 530,734
Revenues 2009 2010 2011 2012 2013 Total
Street Reconstruction Fund 265,367 265,367
Bond Funds-Special Assessments 265,367 265,367
Total 0 0 0 0 530,734 530,734
r Comments:
Reconstructing streets should reduce street maintenance costs for patching material.
However these streets will need to be seal coated in the future to help maintain them as
long as possible.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-80
7
u
1
C
1
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
:t Name: Business Park Monument Sign Construction
:t #: N/A
:t Type: Infrastructure Improvement
I Life: 30 years
Project Description:
Construct monument signs at the entrance of the City's business park
area.
Justification:
Help encourage businesses into the area by providing an
business park area.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 20,000 20,000
' Total 0 20,000 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
' Unspecified Fund Source 20,000 20,000
n
Total 0 20,000 0 0 0 20,000
~nerational Imoact/Other Comments'
signs and areas around the signs will need minimal routine maintenance.
0
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
i
F-81
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Construct Well #6
Project #: N/A
Project Type: Water System Improvement
Useful Life: 50 years
iect Description:
struct and drill well
Project Justification: ~
Increase the City's water availability and maintain proper water system capacities.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 1,100,000 1,100,000
Total 0 0 0 0 1,100, 000 1,100, 000
Revenues 2009 2010 2011 2012 2013 Total
Water Access Fund 1,100,000 1,100,000
Total 0 0 0 0 1,100,000 1,100,000
ationai impacyUtner comments: ~
Nill become part of the City's water system maintenance schedule and
will increased electrical costs for operating the pumps.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-82
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Street Light Improvements
Project #: N/A
Project Type: Infrastructure Improvements
Useful Life: 50 years
Project Description:
Add and/or replace street lights around the City.
Project Justification: ~
Improve night time visibility and reduce electrical cost by installing more
energy efficient street lights.
~ Expenditures 2009 2010 2011 2012 2013 Total
Street Light Improvement Fund 15,000 100,000 75,000 75,000 75,000 340,000
Total 15,000 100,000 75,000 75,000 75,000 340,000
Revenues 2009 2010 2011 2012 2013 Total
' Electric Franchise Fees 15,000 100,000 75,000 75,000 75,000 340,000
Total 15,000 100,000 75,000 75,000 75,000 340,000
er Comments:
This improvement should reduce electric cost when old street lights are replaced with
more energy efficient street lights. When street lights are added to an area which currently
does not have street light, the area will be more visible at night which could reduce
traffic accidents or criminal activity in the area.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-83
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Trunk Highway 25 Improvements
.Project #: N/A
'Project Type: Street Improvement
Useful Life: 50 years
Construct possible round-a bouts or other road improvements to improve
movement on Highway 25 through the downtown area.
mprove traffic flows in and around the downtown area of Monticello, which
vould help redevelopment of the area.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 4,455,000 4,455,000
Total 0 0 0 0 4,455,000 4,455,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 4,455,000 4,455,000
Total 0 0 0 0 4,455,000 4,455,000
omments:
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-84
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Ci
~l
1
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7
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Ball Field Construe
Project #: N/A
Project Type: Park Improvement
Useful Life: 50 years
onstruct multiple top of the line baseball, softball, and soccer fields at the
~wly acquired Y.M.C.A. park facility. Construction would include field irrigation
/stems, fencing, player benches, bleachers, concession stands, bathrooms,
ayground equipment, and other amenities.
immunity currently lacks adequate ball field facilities and has a strong
ditional ball field facilities.
~ Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 300,000 300,000
' Total 300,000 0 0 0 0 300,000
Revenues 2009 2010 2011 2012 2013 Total
Consolidated Bond Fund 300,000 300,000
0
Total 300,000 0 0 0 0 300,000
p~prati~nal Impact/Other Cemments~
The development and construction of ball fields will have a significant impact on
'the park maintenance budget. This will include increased employees time for
mowing and maintaining the fields to increased electric and supply costs.
The ability to rent out the facilities for tournaments will also increase revenues.
1
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
1
F-85
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Construct a New Public Works Facility
Project #: N/A
Project Type: Building Improvements
Useful Life: 50 years
Construct a new inexpensive facility across from existing public works facility in 2009.
Then in 2013 begin construction on new public works facility to house operation in one
building and at one site.
Project Justification: ~
To consolidate the public works operation into one facility for more efficient
operation and to provide proper storage and space for equipment and material
storaoe in a safe environment.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 250,000 9,000,000 9,250,000
Total 250,000 0 0 0 9,000,000 9,250,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 250,000 9,000,000 9,250,000
Total 250,000 0 0 0 9,000,000 9,250,000
mnact/Other Comments:
This facility will have little future budgetary impact as while the facility will b
larger than the current facilities, it will be more energy efficient and provide
additional storage space allowing the City to purchase materials in larger
quantities to take advantage of quantities discounts.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-86
1
C
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
eject Name: Purchase Horst Land
eject #: N/A
eject Type: Land Purchase
eful Life: 100 years
ae 5 to 9 acres of land next to
from Horst Development.
e City's new public works
Project Justification: ~
Provide adequate land for the construction of a new pu
~ Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 200,000 200,000
' Total 0 0 0 0 200,000 200,000
Revenues 2009 2010 2011 2012 2013 Total
t Unspecified Funding Source 200,000 200,000
C~
Total 0 0 0 0 200,000 200,000
~erational ImpacUVther comments: ~
nd its self will have little to no future operational impact until a facility is
nstructed on the site.
Operating Budget Impact 2009 2010 2011 2012 2013
t Total 0 0 0 0 0
' F-87
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Construct a New Fire Station
Project #: N/A
Project Type: Building Improvement
Useful Life: 50 years
To provide adequate and efficient space to house fire fighting vehicles and
equipment and training and meeting space for fire fighters.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 3,000,000 3,000,000
Total 0 0 0 0 3,000,000 3,000,000
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source 3,000,000 3,000,000
Total 0 0 0 0 3,000,000 3,000,000
~perationai impacv~tner comments: ~
This facility will have little future budgetary impact as while the facility will be
larger than the current facilities, it will be more energy efficient.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-88
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
yect Name: 95th Street Extension
yect #: 2008-19C
eject Type: Road Improvements
:ful Life: 50 years
Project Description:
Extend 95th Street along 194 to CSAH 75. (North Frontage Road).
' Project Justification:
Allow residents living between I-94 and County Road 39 better access to all
t parts of the City and could help development occur in the east part of the City.
~ Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 1,000,000 1,000,000
Total 0 0 0 0 1,000,000 1,000,000
Revenues 2009 2010 2011 2012 2013 Total
r Unspecified Funding Source 1,000,000 1,000,000
Total 0 0 0 0 1,000,000 1,000,000
' Operational ImpactlOther Comments:
once constructea the roaaway wouia become part of the ~iry~s roaa maintenance
' program and snow plowing route.
''
Operating Budget Impact 2009 2010 2011 2012 2013
' Total
0 0 0 0 0
F-89
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Storm Water Lift Station Construction
Project #: N/A
Project Type: Storm Water Improvement
Useful Life: 50 years
Project Description: ~
Construct a lift (pumping) station on the south side of the City to remove storm
water from holding ponds so they can flow through the City's storm water system
and into the Mississippi River.
rroJect ~ustirication: I
Improve drainage of storm water in the City and encourage development.
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 1,000,000 1,000,000
Total 1,000,000 0 0 0 0 1,000,000
Revenues 2009 2010 2011 2012 2013 Total
Storm Water Access Fund 1,000,000
1,000,000
Total 1,000,000 0 0 0 0 1,000,000
Uperationai impacyUther comments: ~
The lift station would require regular maintenance just like existing sanitary sewer
lift station of the City now require.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-90
u
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Storm Water Pond Lining
Project #: N/A
Project Type: Storm Water Improvement
Useful Life: 25 years
roject Description:
Install a clay liner to existing storm water ponds at Chelsea Road and Fallon
Avenue and between 7th Street and I-94.
'roject Justification: ~
_ine ponds to address wellhead protection critria and increase holding
n conjunction with Mills Fleet Farm Development.
~ Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund 200,000 200,000
Total 0 200,000 0 0 0 200,000
Revenues 2009 2010 2011 2012 2013 Total
' Storm Water Access Fund 200,000 200,000
1
Total 0 200,000 0 0 0 200,000
rational ImaactlOther Comments:
Lining storm water ponds should reduce maintenance of these holding ponds.
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
1
F-91
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Pedestrian Crossing Improvements
Project #: N/A
Project Type: Infrastructure Improvement
Useful Life: 30 years
mprove pedestrian crossings across the various Highways and County Roads.
mcanon: I
and easy pedestrian traffic for walking, bikes, and ro
Expenditures 2009 2010 2011 2012 2013 Total
Capital Project Fund Cost unknown 0
Total 0 0 0 0 0 0
Revenues 2009 2010 2011 2012 2013 Total
Unspecified Funding Source Cost unknown 0
Total 0 0 0 0 0 0
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-92
7
Project Name: Sewer Camera
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 10 years
ect
ce the City's sewer camera, which is used to
and blockages.
Project Justitication: ~
Reduce sewerage treatment cost by reducing the amount of clean water leaking into the
sewer system and being treated at the Waste Water Treatment Plant. Also reduce the
chances of having major sewer blockages resulting in sewer backs into residents and/or
businesses.
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 7,000 7,000
0
Total 7,000 0 0 0 0 7,000
Revenues 2009 2010 2011 2012 2013 Total
' Sewer Fund/User Fees 7,000 7,000
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
sewer system for
Total 7,000 0 0 0 0 7,000
C1nnr~*inn~i Imn~~+/(1+har Cnmmpnfc•
Keauceo sewer treatn
' at the treatment plant.
cost by reducing the amount
ng
Operating Budget Impact 2009 2010 2011 2012 2013
' Total 0 0 0 0 0
' F-93
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Trunk Sewer Improvements
Project#: N/A
Project Type: Infrastructure Improvements
Useful Life: 50 years
rro~eci uescnption:
Improve existing sewer system.
Reduce the inflow of clean water into the sanitary sewer system and reduce
the chances of sewer back ups by replacing mains that are cracked, leaking,
or have tree roots infiltrated into them with new mains.
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 150,000 150,000 150,000 150,000 150,000 750,000
Total 150,000 150,000 150,000 150,000 150,000 750,000
Revenues 2009 2010 2011 2012 2013 Total
Sewer Fund/User Fees 150,000 150,000 150,000 150,000 150,000 750,000
Total 150,000 150,000 150,000 150,000 150,000 750,000
Uperationai impacvUtner comments: ~
Could reduce cost of operating waste water treatment plant by reducing the flows
of clean water, which is being treated at the plant, because it has leaked into the
mains through cracks. Could also reduce the risk of sewer back ups by providing
clean sewer mains.
Operating Budget Impact 2009 2010 2011 2012 2013
Total
0 0 0 0 0
F-94
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r
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
yect Name: Purchase/Construct a Phosphorous Filter
eject #: N/A
eject Type: Waste Water Treatment Plant Improvement
:ful Life: 50 years
ect Descri
nstall a phosphorous filter system at the waste water treatment plant to remove
phosphorous from waste water before re-entering the environment.
meet State and Federal guidelines for phosphorous levels for waste water
~tment facilities
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 1,500,000 1,500,000
' Total 0 0 0 0 1,500,000 1,500,000
Revenues 2009 2010 2011 2012 2013 Total
Sewer Fund User Fees 250,000 250,000
Sewer Fund Reserves 1,250,000 1,250,000
Total 0 0 0 0 1,500,000 1,500,000
t Operational ImpactlOther Comments:
Regular maintenance and monitoring of filter system.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
C
F-95
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Construct SBR Tank #4
Project #: N/A
Project Type: Waste Water Treatment Plant Improvement
Useful Life: 50 years
rro~ect uescripnon: ~
Construct a fourth SBR tank at the Waste Water Treatment Plant (WWTP)
meet
ue to increase waste
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 1,400,000 1,400,000
Total 0 0 0 1,400,000 0 1,400,000
Revenues 2009 2010 2011 2012 2013 Total
Sewer Fund User Fees 250,000 250,000
Sewer Fund Reserves 1,150,000 1,150,000
Total 0 0 0 1,400,000 0 1,400,000
Impact/Other Comments:
tenance of cleaning tank.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-96
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Nro~ect Name: interceptor rtepiacement
Project #: N/A
Project Type: Sanitary Sewer Replacement
Useful Life: 50 years
ect Descri
Replace sanitary sewer interceptor
Treatment Plant.
to
increase sewer service and prevent sewer back ups
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 396,000 396,000
' Total 0 0 0 396,000 0 396,000
Revenues 2009 2010 2011 2012 2013 Total
Sewer Fund Reserves 396,000 396,000
[]
Total 0 0 0 396,000 0 396,000
ImgactlOther Comments:
Reduce sewer problems related to old worn interceptors and increase sewer
CI'~
Operating Budget Impact 2009 2010 2011 2012 2013
t Total 0 0 0 0 0
' F-97
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Sludge Tank Construction
Project #: N/A
Project Type: Waste Water Treatment Plant Improvement
Useful Life: 50 years
a sludge tank to hold sludge until it can be transferred out
~ro~ect ~usnncation: ~
ncrease plant capacity and maintain operation within State and Federal requirements.
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 1,800,000 1,800,000
Total 0 1,800,000 0 0 0 1,800,000
Revenues 2009 2010 2011 2012 2013 Total
Sewer Fund Reserves 1,800,000 1,800,000
Total 0 1,800,000 0 0 0 1,800,000
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-98
i~
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Farm Land Purchase
Project#: N/A
Project Type: Land Purchase
Useful Life: 100 years
Project Description:
,Purchase additional farm land to spread sludge from the City's Waste Water
'Treatment Plant as fertilizer.
Project Justification:
Purchase additional farm land to spread class B sludge as fertilizer of crops a
reduce treatment costs and delay other plant upgrades into the future.
Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 1,300,000 1,300,000
' Total 0 0 1,300,000 0 0 1,300,000
Revenues 2009 2010 2011 2012 2013 Total
' Sewer Fund Reserves 1,300,000 1,300,000
Total 0 0 1, 300, 000 0 0 1, 300, 000
' Operational Impact/Other Comments:
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-99
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
'roject Name: Replace 4X4 Regular Cab Truck
'roject #: N/A
'roject Type: Equipment Replacement
Jseful Life: 7 years
ascription: ~
e 4X4 truck used by the water and sewer departments
I IV~VVL VYJLIIIVQLIVII• '
Reduce repair maintenance cost on City trucks and reduce staff down
due to equipment repairs.
Expenditures 2009 2010 2011 2012 2013 Total
Water Fund 10,000 10,000
Sewer Fund 10,000 10,000
Total 0 20,000 0 0 0 20,000
Revenues 2009 2010 2011 2012 2013 Total
Water Fund/User Fees 5,000 5,000
Water Fund/Reserves 5,000 5,000
Sewer Fund/User Fees 5,000 5,000
Sewer Fund/Reserves 5,000 5,000
Total 0 20,000 0 0 0 20,000
Operational ImpactlOther Comments: ~
Reduce repair maintenance cost on City trucks and reduce staff down time
due to equipment repairs.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-100
' CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Install SCAD System
Project #: N/A
Project Type: Water and Sewer Improvement
Useful Life: 25 years
Project Description: ~
Install a SCAD system of monitoring all of the City's water and sewer facilities
including wells, pump houses, and lift stations electronically.
' Project Justification:
Improved response to system problems which reduce the chances of sewer
'low water levels of the City's systems.
ps or
~ Expenditures 2009 2010 2011 2012 2013 Total
Sewer Fund 50,000 50,000
' Water Fund 50,000 50,000
' Total 0 100,000 0 0 0 100,000
Revenues 2009 2010 2011 2012 2013 Total
Sewer Fund Revenues 50,000 50,000
Water Fund Revenues 50,000 50,000
Total 0 100,000 0 0 0 100,000
' Operational ImgactlOther Comments:
The SCAD system could reduce system operation cost by alerting staff to
before they become more problematic.
7
Operating Budget Impact 2009 2010 2011 2012 2013
i
Total 0 0 0 0 0
F-101
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
project Name: Existing Water System Improvements
'roject #: N/A
project Type: Infrastructure Improvements
Jseful Life: 50 years
Improve existing water system.
~~ect ~ustitication: ~
duce the number of water main brakes and reduce water system related problems
ich may affect the City's ability to provide clean water to residents and businesses.
Expenditures 2009 2010 2011 2012 2013 Total
Water Fund 150,000 150,000 150,000 150,000 150,000 750,000
Total 150,000 150,000 150,000 150,000 150,000 750,000
Revenues 2009 2010 2011 2012 2013 Total
Water Fund/User Fees 150,000 150,000 150,000 150,000 150,000 750,000
Total 150,000 150,000 150,000 150,000 150,000 750,000
Operational Impact/Other Comments: ~
Reduces possible water main breaks and other water problems which could
prevent the City from providing clean water to residents and businesses.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-102
0
0
0
u
fl
7
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Water Main Extension
Project #: N/A
Project Type: Water Improvement
Useful Life: 50 years
Project Description:
Construct a 16-inch water main extension from 90th Street to Chelsea Road.
Improve water
Expenditures 2009 2010 2011 2012 2013 Total
Water Fund 126,000 126,000
' Total 0 0 0 0 126,000 126,000
Revenues 2009 2010 2011 2012 2013 Total
Water Fund Reserves 126,000 126,000
Total 0 0 0 0 126,000 126,000
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
~I
~I
F-103
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Booster Station Upgrade
Project #: N/A
Project Type: Water System Improvement
Useful Life: 50 years
Nro~ect uescription: ~
Upgrade the City's water booster station, which maintains water pressure
through out the system, even on higher elevations of the City.
roject Justification: ~
aintain proper water pressure through out the City.
Expenditures 2009 2010 2011 2012 2013 Total
Water Fund 125,000 125,000
Total 0 0 0 0 125,000 125,000
Revenues 2009 2010 2011 2012 2013 Total
Water Fund Reserves 125,000 125,000
Total 0 0 0 0 125,000 125,000
rational ImpactlOther Comments: ~
~Id require the same maintenance as the City's current booster station.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-104
[]
C~i
u
u
Project Name:
Project #:
'Project Type:
Useful Life:
Project Description:
Add and/or replace lic
Improve the
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Purchase/Replace Liquor Store Dis
N/A
Store Improvements
50 years
and display units.
store and make it more attractive to shop and find items.
Expenditures 2009 2010 2011 2012 2013 Total
Liquor Fund 15,000 15,000
1
' Total 15,000 0 0 0 0 15,000
Revenues 2009 2010 2011 2012 2013 Total
Liquor Fund Reserves 15,000 15,000
Total 15,000 0 0 0 0 15,000
er Comments:
This purchase should have very little operational impact once purchased. However,
' having a more attractive store where it is easy to find products may increase sales over
time.
t 2010 2011 2012 2013
Operating Budget Impact 2009
Total 0 0 0 0 0
' F-105
CITY OF MONTICELLO
Capital Improvement Plan 2009 Thru 2013
Project Name: Replace Cash Register System
Project #: N/A
Project Type: Equipment Replacement
Useful Life: 10 years
rro~ect uescnption: ~
Replace the cash register system at the
~ro~ect ~ustincation:
mprove efficiencies ai
municipal liquor store.
new
Expenditures 2009 2010 2011 2012 2013 Total
Liquor Fund 22,000 22,000
Total 0 0 22,000 0 0 22,000
Revenues 2009 2010 2011 2012 2013 Total
Liquor Fund Revenues 22,000 22,000
Total 0 0 22,000 0 0 22,000
Operational Impact/Other Comments: ~
Replacing the cash register system will have little impact on operating costs,
but could improve efficiencies of maintaining inventories and reordering of goods.
Operating Budget Impact 2009 2010 2011 2012 2013
Total 0 0 0 0 0
F-106
LI
1
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~ ENTERPRISE
FUNDS
' G-1
MONTICELIA
0
ENTERPRISE FUND SUMMARY
DESCRIPTION:
Enterprise fund are established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services, which are entirely or predominantly
self-supporting through retail sales or user charges. The City accounts for liquor, water,
sewer, cemetery, and fiber optic network operations as enterprise funds. The accrual
basis of accounting is used for enterprise funds.
BUDGET ISSUES:
See individual funds for the various budget issues facing each fund.
BUDGET SUMMARY:
TOTAL ENTERPRISE FUNDS
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
SALES OF GOODS 3,539,998 3,618,130 3,769,077 3,650,200 3,981,053 3,682,000 0.87%
LICENSES & PERMITS 12,365 8,485 5,195 6,000 2,725 3,000 -50.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 95,352 111,339 65,477 78,150 34,259 72,450 -7.29%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 104,204 124,731 140,299 115,658 215,289 125,000 8.08%
MISCELLANEOUS 194,765 399,343 389,106 469,337 410,864 265,275 -43.48%
USE COLLECTIONS 1,409,780 1,533,546 1,882,676 2,009,600 2,066,305 2,109,600 4.98%
CONTRIBUTED CAPITAL 0 2,188,675 482,412 0 0 0 0.00%
OPERATING TRANSFERS 0 0 262 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $5,356,464 $7,984,249 $6,734,504 $6,328,945 $6,710,495 $6,257,325 -1.13%
EXPENDITURES
PERSONNEL SERVICES $621,594 $717,897 $833,629 $837,859 $853,918 $900,845 7.52%
SUPPLIES 2,785,985 2,794,994 2,903,213 2,991,130 3,147,459 3,060,275 2.31%
OTHER SERVICES i3 CHARGES 2,756,536 2,802,883 2,739,264 2,688,300 3,516,772 3,039,223 13.05%
CAPITAL OUTLAY 76,722 60,338 34,826 486,000 453,011 706,000 45.27%
OPERATING TRANSFERS 297,306 250,000 998,191 171,619 17,619 254,200 48.12%
TOTAL EXPENDITURES $6,538,143 $6,626,111 $7,509,123 $7,174,908 $7,988,779 $7,960,543 10.95%
FUND BALANCE -JANUARY 1 $41,010,787 $39,829,108 $41,187,246 $40,412,627 $40,412,627 $39,134,343
EXCESS REVENUE OVER EXPENDITURE ($1,181,679) $1,358,138 ($774,619) ($845,963) ($1,278,284) ($1,703,218)
FUND BALANCE -DECEMBER 31 $39,829,108 $41,187,246 $40,412,627 $39,566,664 $39,134,343 $37,431,125
G-2
n
7
0
WATER FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Water Fund
Water Superintendent
601
49440
The Water Fund is aself-sustaining fund, or enterprise fund for the City. The Water
Department manages the water system so that a continuous, quality supply of water is
furnished to customers at a reasonable cost. The water supply is maintained at proper
pressure levels and bacteria free. Metering devices are also maintained to account for
usage.
OBJECTIVES:
1. Continue to GPS system.
2. Continue well head protection program.
3. Continue to change out and install radio reader devices on water meters.
ISSUES:
1. Staff time demands on many projects.
2. Aging water controlling system.
3. Increased State and Federal regulations.
MEASURABLE WORKLOAD DATA:
Measurement
Water meters read
Water meters replaced
New water meters installed
Water Locates
Gallons of water pumped (MG)
2005 2006 2007 2008 2009
14,660 15,304
81 109 Data not provided
293 120
2,013 2,814
572 665 701 710 715
G-3
BUDGET COMMENTARY:
The main revenue source for the Water Fund is the water use charges to customers. For '
2009 these charge will increase 5% to cover increased operating costs and asset
depreciation. Expenditure changes include the allocating some of the public works
director and city engineer's time, salaries, and benefits to the Water Fund and an increase '
in electric costs. Other expense items remained at 2008 budget levels or past expenditure
levels.
BUDGET:
'
2005 2006 2007 2008 2008 2009 %
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00% '
LICENSES & PERMITS 12,365 8,485 5,195 6,000 2,725 3,000 -50.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES
FINES & FORFEITS 27,217
0 36,945
0 13,360
0 25,000
0 0
0 10,000
0 -60.00%
0.00% '
SPECIAL ASSESSMENTS 104,204 124,731 140,299 115,658 215,289 125,000 8.08%
MISCELLANEOUS 108,762 140,668 155,524 76,300 140,279 91,975 20.54%
USE COLLECTIONS 475,185 536,216 708,965 709,600 720,859 743,400 4.76%
CONTRIBUTED CAPITAL
0
1,601,341
303,284
0
0
0
0.00% '
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES
$727,733
$2,448,386
$1,326,627
$932,558
$1,079,152
$973,375
4.38% '
EXPENDITURES
PERSONNEL SERVICES $165,482 $183,737 $241,556 $195,538 $238,482 $220,630 12.83%
SUPPLIES
156,404
111,535
121,903
155,450
79,251
130,775
-15.87% '
OTHER SERVICES & CHARGES 591,518 596,273 609,961 644,855 570,927 663,962 2.96%
CAPITAL OUTLAY
OPERATING TRANSFERS 26,042
0 22,094
0 0
267,000 200,000
0 29,448
0 150,000
0 -25.00%
0.00% '
TOTAL EXPENDITURES $939,446 $913,639 $1,240,420 $1,195,843 $918,108 $1,165,367 -2.55%
FUND BALANCE -JANUARY 1 $13,036,081 $12,824,368 $14,359,115 $14,445,322 $14,445,322 $14,606,366
EXCESS REVENUE OVER EXPENDITURE
($211,713)
$1,534,747
$86,207
($263,285)
$161,044
($191,992) '
FUND BALANCE -DECEMBER 31 $12,824,368 $14,359,115 $14,445,322 $14,182,037 $14,606,366 $14,414,374
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SEWER FUND
DEPARTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
Sewer Fund
Water Superintendent
602
49480 & 49490
ACTIVITY SCOPE:
The Sewer Fund is aself-sustaining fund, or enterprise fund of the City. Expenditures
are divided between the wastewater treatment plant (WWTP) and sanitary sewer system
(lines, mains, and lift stations) activities.
OBJECTIVES:
See individual activity pages for sewer fund objectives.
ISSUES:
See individual activity pages for sewer fund issues.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None Developed at this time
G-5
BUDGET COMMENTARY:
7
The main revenue source for the Sewer Fund is the sewer use charges to customers. For '
2009 these charges are being increased 5% to cover increased operating costs and some
of the asset depreciation.
BUDGET:
2005 2006 2007 2008 2008 2009 % '
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES 8~ PERMITS
0
0
0
0
0
0
0.00% '
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 35,401 45,129 23,287 20,000 8,879 8,000 -60.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS
0
0
0
0
0
0
0.00% '
MISCELLANEOUS 56,529 151,276 128,473 75,140 165,854 111,750 48.72%
USE COLLECTIONS 934,595 997,330 1,173,711 1,300,000 1,345,446 1,366,200 5.09%
CONTRIBUTED CAPITAL 0 549,671 179,128 0 0 0 0.00% '
OPERATING TRANSFERS 0 0 262 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $1,026,525 $1,743,406 $1,504,861 $1,395,140 $1,520,179 $1,485,950 6.51% '
EXPENDITURES
PERSONNEL SERVICES $89,174 $110,193 $153,598 $189,802 $172,784 $217,578 15.31%
SUPPLIES
17,095
23,606
23,894
33,450
22,254
30,450
-9.04% ,
OTHER SERVICES & CHARGES 1,860,718 1,960,978 1,831,379 1,789,185 1,815,144 1,855,525 5.21%
CAPITAL OUTLAY 50,677 0 (8,264) 237,000 423,563 195,000 100.00%
OPERATING TRANSFERS 47,306 0 400,300 0 0 104,200 100.00%
TOTAL EXPENDITURES
$2,064,970
$2,094,777
$2,400,907
$2,249,437
$2,433,745
$2,402,753
13.99% '
FUND BALANCE ~ JANUARY 1 $25,750,702 $24,712,257 $24,360,885 $23,464,839 $23,464,839 $22,551,273 '
EXCESS REVENUE OVER EXPENDITURE ($1,038 445) ($351 371) ($896 046) ($854 297) ($913 566) ($916 803)
FUND BALANCE DECEMBER 31 $24,712,257 $24,360,885 $23,464,839 $22,610,542 $22,551,273 $21,634,470
7
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G-6
SEWER/WASTE WATER TREATMENT PLANT (WW1P) FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Sewer/WWTP Fund
Water Superintendent
602
49480
The Sewer Fund is aself-sustaining fund, or enterprise fund of the City. The Wastewater
Treatment Plant (WWTP) activity provides for the operation of the facility that collects
and treats all sewage from the City's sanitary sewer system. The WWTP is owned and
maintained by the City, while the operations are contracted out to a private company.
OBJECTIVES:
1. Continue to GPS the City sanitary sewer system.
2. Continue researching alternative waste disposal and costing options.
3. Continue long-range planning of plant capacities and possible need for
expansion.
ISSUES:
1. Near capacity levels of waste.
2. Cost for new treatment alternatives.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Gallons of wastewater treated (MG) N/A 414 419 420 425
BUDGET COMMENTARY:
The main expense item is the professional service contract for the operation of the
' WWTP which will increase to $742,850 for 2009. Depreciation of the plant is also
included in this budget at $520,000.
' BUDGET:
SEWER FUND 2005 2006 2007 2008 2008 2009
' WASTEWATER TREATMENT PLANT ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $196 $214 $21 $1,202 $0 $1,209 0.58%
SUPPLIES 0 162 0 250 0 250 0.00%
OTHER SERVICES & CHARGES 1,325,349 1,415,711 1,277,350 1,248,075 1,275,401 1,315,375 5.39%
CAPITAL OUTLAY 41,019 0 (8,264) 0 313,115 0 #DIV/0!
OPERATING TRANSFERS 0 0 0 0 0 0 #DIV/0!
TOTAL EXPENDITURES $1,366,564 $1,416,087 $1,269,107 $1,249,527 $1,588,516 $1,316,834 5.39%
'
G-7
SEWER FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Sewer Fund
Water Superintendent
602
49490
The Sewer Fund is aself-sustaining fund, or enterprise fund of the City. The sewer
activity provides for the operation and maintenance of the sanitary sewer system, which
consists of the sewer mains and lift stations that transport waste to the WWTP.
OBJECTIVES:
1. Continue to GPS the City sanitary sewer system.
2. Monitor infiltration of ground water into the sanitary sewer system.
ISSUES:
1. Ground water infiltration problems.
2. Aging system.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Miles of sewer mains cleaned '/4 City '/4 City '/4 City '/4 City 1/4 City
Sewer inspections 293 120 Data not provided
Sewer locates 2,013 2,814
BUDGET COMMENTARY:
Expenditure changes include the allocating some of the public works director and city
engineer's time, salaries, and benefits to the Sewer Fund and an increase in electric costs.
Expenditures for capital outlay include $7,000 for replacement of the sewer main video
camera system, $35,000 of funds for future equipment purchases, and $150,000 for sewer
main repair and/or expansion of the system.
BUDGET:
SEWER FUND 2005 2006 2007 2008 2008 2009
SEWER-ADMIN/GEN OPER ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PERSONNEL SERVICES $88,978 $109,979 $153,577 $188,600 $172,784 $216,369 14.72%
SUPPLIES 17,095 23,444 23,894 33,200 22,254 30,200 -9.04%
OTHER SERVICES & CHARGES 535,370 545,267 554,029 541,110 539,743 540,150 -0.18%
CAPITAL OUTLAY 9,658 0 0 237,000 110,448 195,000 -17.72%
OPERATING TRANSFERS 47,306 0 400,300 0 0 104,200 100.00%
TOTAL EXPENDITURES $698,406 $678,690 $1,131,800 $999,910 $845,229 $1,085,919 8.60%
G-8
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LIQUOR FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
Liquor Fund
Liquor Store Manager
609
49750 & 49754
ACTIVITY SCOPE:
This enterprise activity provides customers with the opportunity to purchase alcohol, with
profits going back into the community.
OBJECTIVES:
1. Continue to improve product selection.
2. Continue alcohol training program for all liquor store employees.
3. Improve facility as necessary to make shopping the store as attractive as
possible.
4. Continue to grow customer base and sales.
ISSUES:
1. Increased "requests to buy" and safety issues regarding minors.
2. Competitive pricing.
3. Staff turnover.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
Gross annual sales 924,596 941,936
Customer Count 193,064 188,744 Data not provided
Wine tasting tickets sold NA 428
G-9
1
BUDGET COMMENTARY:
Hi-Way Liquors has continued to be aself-supporting enterprise for the City, with profits
being used to help fund special projects and reduce property tax levies. Revenues are
from the sale of alcoholic beverages and merchandise related to the liquor industry.
Besides expenditures for goods to be sold budget items include personnel expenses,
building maintenance and operation costs, bank charges for transactions and a transfer of
$150,000 to the Street Reconstruction Fund to reduce the property tax levy.
BUDGET:
7
u
2005 2006 2007 2008 2008 2009 % '
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
SALES OF GOODS $3,539,998 $3,618,130 $3,769,077 $3,650,200 $3,981,053 $3,682,000 0.87%
LICENSES & PERMITS $0 $0 $0 $0 $0 $0 0.00%
INTERGOVERNMENTAL REVENUES $0 $0 $0 $0 $0 $0 0.00%
CHARGES FOR SERVICES $0 $0 $0 $0 $0 $0 0.00%
FINES & FORFEITS $0 $0 $0 $0 $0 $0 0.00%
SPECIAL ASSESSMENTS $0 $0 $0 $0 $0 $0 0.00%
MISCELLANEOUS $27,523 $101,977 $102,429 $15,370 $101,617 $60,000 290.37%
CONTRIBUTED CAPITAL $0 $0 $0 $0 $0 $0 0.00%
OPERATING TRANSFERS $0 $0 $0 $0 $0 $0 0.00%
BOND PROCEEDS $0 $0 $0 $0 $0 $0 0.00%
TOTAL REVENUES $3,567,521 $3,720,107 $3,871,506 $3,665,570 $4,082,670 $3,742,000 2.09%
EXPENDITURES
PERSONNEL SERVICES $356,780 $417,634 $421,531 $447,507 $436,813 $457,676 2.27%
SUPPLIES 2,603,185 2,659,152 2,755,922 2,800,930 3,043,318 2,853,100 1.86%
OTHER SERVICES & CHARGES 209,724 208,197 220,758 228,960 242,197 254,150 11,00%
CAPITAL OUTLAY 0 0 12,788 45,000 0 0 -100.00%
OPERATING TRANSFERS 250,000 250,000 330,891 171,619 17,619 150,000 -12.60%
TOTAL EXPENDITURES $3,419,688 $3,534,982 $3,741,890 $3,694,016 $3,739,947 $3,714,926 0.57%
FUND BALANCE -JANUARY 1 $2,002,385 $2,150,218 $2,335,342 $2,464,958 $2,464,958 $2,807,681
EXCESS REVENUE OVER EXPENDITURE $147,833 $185,125 $129,616 ($28,446) $342,723 $27,074
FUND BALANCE -DECEMBER 31 $2,150,218 $2,335,342 $2,464,958 $2,436,512 $2,807,681 $2,834,756
G-10
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CEMETERY FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Cemetery Fund
Parks Superintendent
651
49010
The Cemetery Fund is an Enterprise Fund, sustaining itself with revenues mainly from
excavation, monument staking, memorial programs, and perpetual care. The City
maintains the cemetery, as well as assisting residents in areas regarding memorials and
perpetual care.
OBJECTIVES:
1. Continue serving the public in a courteous, professional manner.
2. Maintain the cemetery grounds and grave markers.
ISSUES:
1. Increasing maintenance costs.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
None developed at this time
G-11
BUDGET COMMENTARY:
There are no substantial changes to either the revenue or expenditure budgets for 2009.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES 8~ PERMITS 0 0 0 0 0 0 0.00%
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 32,734 29,265 28,830 33,150 25,380 29,450 -11.16%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 1,951 5,422 2,980 3,450 2,626 1,550 -55.07%
CONTRIBUTED CAPITAL 0 37,663 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $34,685 $72,350 $31,810 $36,600 $28,006 $31,000 -15.30%
EXPENDITURES
PERSONNEL SERVICES $9,015 $6,245 $16,944 $5,012 $5,839 $4,961 -1.02%
SUPPLIES 1,413 700 1,199 1,300 86 950 -26.92%
OTHER SERVICES & CHARGES 23,241 26,435 23,169 25,300 20,977 26,586 5.08%
CAPITAL OUTLAY 0 37,664 0 4,000 0 3,000 -25.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $33,669 $71,044 $41,312 $35,612 $26,902 $35,497 -0.32%
FUND BALANCE -JANUARY 1 $129,581 $130,597 $131,903 $122,401 $122,401 $123,505
EXCESS REVENUE OVER EXPENDITURE $1,016 $1,306 ($9,502) $988 $1,104 ($4,497)
FUND BALANCE -DECEMBER 31 $130,597 $131,903 $122,401 $123,389 $123,505 $119,008
G-12
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FIBER OPTICS FUND
DEPTMENT:
SUPERVISOR:
FUND #:
ACTIVITY #:
ACTIVITY SCOPE:
Fiber Optics Fund
City Administrator
655
49871
The Fiber Optics Fund will be aself-sustaining fund for the City's FiberNet Monticello
Business, which will bring state of the art, high speed Internet, phone and cable television
to the City. Residents and businesses who subscribe for service will be able to choose the
services desired and for Internet service the speed desired.
OBJECTIVES:
1. Construct a fiber optic network through out the entire City, able to reach every
home and business.
2. Offer a variety of Internet speeds and cable television channels to customers.
ISSUES:
1. Business start up costs and funding.
2. Various legal aspects of the City operating this type of operation.
MEASURABLE WORKLOAD DATA:
Measurement 2005 2006 2007 2008 2009
# Internet subscribers NA NA NA NA
# Phone subscribers NA NA NA NA
# Cable TV subscribers NA NA NA NA
* system is not available at this time.
G-13
u
BUDGET COMMENTARY: '
The 2009 budget for the Fiber Optics Fund is based on the feasibility model, which was
updated in late 2008. Revenues are from charges to subscribers and expenditures include
both system operating costs and construction cost of the system.
BUDGET:
2005 2006 2007 2008 2008 2009
REVENUES ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET CHANGE
PROPERTY TAXES $0 $0 $0 $0 $0 $0 0.00%
LICENSES & PERMITS
0
0
0
0
0
0
0.00% ,
INTERGOVERNMENTAL REVENUES 0 0 0 0 0 0 0.00%
CHARGES FOR SERVICES 0 0 0 0 0 25,000 100.00%
FINES & FORFEITS 0 0 0 0 0 0 0.00%
SPECIAL ASSESSMENTS 0 0 0 0 0 0 0.00%
MISCELLANEOUS 0 0 (300) 299,077 488 0 -100.00%
CONTRIBUTED CAPITAL 0 0 0 0 0 0 0.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
BOND PROCEEDS 0 0 0 0 0 0 0.00%
TOTAL REVENUES $0 $0 ($300) $299,077 $488 $25,000 -91.64%
EXPENDITURES
PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 0.00%
SUPPLIES 0 0 295 0 2,550 45,000 100.00%
OTHER SERVICES & CHARGES 0 0 53,997 0 867,527 239,000 100.00%
CAPITAL OUTLAY 0 0 30,302 0 0 358,000 100.00%
OPERATING TRANSFERS 0 0 0 0 0 0 0.00%
TOTAL EXPENDITURES $0 $0 $84,594 $0 $870,077 $642,000 100.00%
FUND BALANCE -JANUARY 1 $0 $0 $0 ($84,894) ($84,894) ($954,483)
EXCESS REVENUE OVER EXPENDITURE $0 $0 ($84,894) $299,077 ($869 589) ($617 000)
FUND BALANCE -DECEMBER 31
$0
$0
($84,894)
$214,183
($954,483)
($1,571,483) '
n
G-14
CITY OF MONTICELLO
GENERAL INFORMATION
The City of Monticello was organized as a municipality in 1856. The City of Monticello is located
' approximately 45 miles northwe st of the Minneapolis-St. Paul metropolitan area along the I-94 corridor in
Wright County. The City's estim ated population is 11,136 and comprises an area of 5.37 square miles.
The City operates under a statu tory form of government. The Mayor and a City Council (the "City
Council") govern the City. The City Council is composed of four members, each elected for four-year
' terms. The Mayor presides over and is a voting member of the City Council. The Mayor is the chief
authority for administering city government and appoints department heads, various board members and
' commission members. The City Council is the legislative body and meets regularly twice a month. The
City Council's main responsibilities are to appropriate funds, fix salaries, adopt ordinances, and approve
budgets.
1 MAJOR EMPLOYERS
Firm Type of Business/Product No. of Employees
Monticello-Big Lake
' Community Hospital Hospital, nursing home & counseling center 515
I.S.D. No. 882 (Monticello) Elementary and secondary education 455
Xcel Energy Utility 422
' Cargill Kitchen Solutions Egg processing plant 396
Wal-Mart Supercenter Discount retail store 325
City of Monticello Municipal government and services 151
Denny Hecker Monticello Automobile dealership 150
' Ultra Machine Corporation Machine job shop 130
Cub Foods Retail grocery store 122
' Monticello Clinic
Bondhus Corporation Clinic 98
Cutlery and hand-tool manufacturing 73
MAJOR TAXPAYERS
'
2008 Taxable 2008 Net
Taxgayer Tyge of Property Market Value Tax Capacity
Xcel Energy Utility $242,770,700 $4,847,548
' Target Corporation Commercial 12,995,800 259,166
Wal-Mart Real Estate
Business Trust Commercial 12,685,900 252,968
t Home Depot USA Inc. Commercial 8,238,500 163,980
Jacob Holdings of
Sandberg Road Commercial 7,783,500 154,170
Muller Family Theatres Commercial 7,748,000 154,210
' Jacob Holdings of
Monticello LLC Commercial 7,527,500 148,144
Tapper's Holdings LLC Industrial 5,286,900 104,238
' Gould Brothers Chevrolet LLP Commercial 5,111,000 101,470
Monticello/Washington Assoc. Commercial 4,596,500 91,180
H- 1
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HISTORICAL TAX RATES
(ALL TAXING JURISDICTIONS)
City of Wright I.S.D. #882 Hospital
Year Monticello County (Monticello) District Total
2003 65.218% 36.863% 31.897% 3.479% 137.457%
2004 62.421 % 35.633% 28.940% 3.039% 130.033%
2005 58.651 % 34.414% 26.379% 2.667% 122.111
2006 51.028% 32.567% 24.372% 2.330% 110.297%
2007 42.458% 30.714% 23.146% 2.951 % 99.269%
2008 46.942% 31.648% 25.254% 2.520% 106.364%
2009 ' 46.183% 32.655% 26.076% 2.239% 107.153%
* Proposed rate
HISTORICAL CITY PROPERTY TAX INFORMATION
Tax Capacity
Year Value
2000 $13,066,057
2001 13,641,431
2002 9,606,212
2003 10,344,950
2004 11,141, 052
2005 11,840,000
2006 13,224,144
2007 15,257,996
2008 16,190,597
2009 16,781,096
Tax Capacity Tax
Rate Levy
36.272% $4,739,325
37.146 5,067,342
67.645 6,498,079
65.558 6,782,018
62.452 6,957,915
58.760 6,957,915
51.040 6,750,000
42.601 6,500,000
46.942 7,600,000
46.183 7,750,000
SUMMARY OF TAX LEVIES, PAYMENT PROVISIONS,
AND MINNESOTA REAL PROPERTY VALUATION
The following is a summary of certain statutory provisions effective beginning 2005 relative to tax
levy procedures, tax payment and credit procedures, and the mechanics of real property valuation.
The summary does not purport to be inclusive of all such provisions or of the specific provisions
discussed, and is qualified by reference to the complete text of applicable statutes, rules and
regulations of the State of Minnesota.
Chapter 21, Laws of Minnesota Special Session 2003-1 was passed by the 2003 Minnesota
' Legislature and signed by the Governor on June 8, 2003. The enactment of this legislation caused
changes for payable years 2003 and thereafter. These changes are incorporated in the following
discussions.
' Property Valuations (Chapter 273, Minnesota Statutes)
Assessor's Estimated Market Value
Each parcel of real property subject to taxation must, by statute, be appraised at least once every
five years as of January 2 of the year of appraisal. With certain exceptions, all property is valued at
its market value, which is the value the assessor determines to be the price the property to be fairly
worth, and which is referred to as the "Estimated Market Value."
' H- 3
L
Limitation of Market Value Increases '
Effective through assessment year 2001 for taxes payable in 2002, the amount of increase in
market value for all property classified as agricultural homestead and non-homestead, residential
homestead and non-homestead, or non-commercial seasonable recreational residential, which is '
entered by the assessor in the current assessment year, may not exceed the greater of (i) 10% of
the preceding year's market value or (ii) 1/4 of the difference between the current assessment and
the preceding assessment. Beginning with assessments in 2002 for taxes payable in 2003 the '
limitations on market value increases will be phased-out over a period of six years, however this
was amended in 2005 to the following:
Assessment Year/ '
Taxes Payable Year Phase-in equal to the greater of:
2002/2003 10% of previous value or 15% of the difference between the current
and
preceding assessments
2003/2004 12% of previous value or 20% of the difference between the current '
and
preceding assessments
2004/2005 15% of previous value or 25% of the difference between the current '
and
preceding assessments
2005/2006 15% of previous value or 25% of the difference between the current
and preceding assessments '
2006/2007 15% of previous value or 33% of the difference between the current
and preceding assessments
2007/2008 15% of previous value or 50% of the difference between the current '
and preceding assessments
2008/2009 100% of assessor's estimated market value '
Indicated Market Value
Because the Estimated Market Value as determined by an assessor may not represent the price of
real property in the marketplace, the "Indicated Market Value" is generally regarded as more
representative of full value. The Indicated Market Value is determined by dividing the Estimated
Market Value of a given year by the same year's sales ratio determined by the State Department of '
Revenue. The sales ratio represents the overall relationship between the Estimated Market Value
of property within the taxing unit and actual selling price.
Net Tax Capacity '
The Net Tax Capacity is the value upon which net taxes are levied, extended and collected. The '
Net Tax Capacity is computed by applying the class rate percentages specific to each type of
property classification against the Estimated Market Value. Class rate percentages vary depending
on the type of property as shown on the 101 page of the Appendix. The formulas and class rates for
converting Estimated Market Value to Net Tax Capacity represent a basic element of the State's '
property tax relief system and are subject to annual revisions by the State Legislature.
Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, '
expressed as a percentage.
H- 4 '
ii
Property Tax Payments and Delinquencies
(Chapters 276, 279-282 and 549, Minnesota Statutes)
Ad valorem property taxes levied by local governments in Minnesota are extended and collected by
' the various counties within the State. Each taxing jurisdiction is required to certify the annual tax
levy to the county auditor within five (5) working days after December 20 of the year proceeding the
collection year. A listing of property taxes due is prepared by the county auditor and turned over to
' the county treasurer on or before the first business day in March.
The county treasurer is responsible for collecting all property taxes within the county. Real estate
and personal property tax statements are mailed out by March 31. One-half (1/2) of the taxes on
real property is due on or before May 15. The remainder is due on or before October 15. Real
property taxes not paid by their due date are assessed a penalty which, depending on the type of
' property, increases from 2% to 4% on the day after the due date. In the case of the first installment
of real property taxes due May 15, the penalty increases to 4% or 8% on June 1. Thereafter, an
additional 1 % penalty shall accrue each month through October 1 of the collection year for unpaid
real property taxes. In the case of the second installment of real property taxes due October 15, the
penalty increases to 6% or 8% on November 1 and increases again to 8% or 12% on December 1.
Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of
8% attaches to the unpaid tax. However, personal property owned by atax-exempt entity, but which
' is treated as taxable by virtue of a lease agreement, is subject to the same delinquent property tax
penalties as real property.
' On the first business day of January of the year following collection all delinquencies are subject to
an additional 2% penalty, and those delinquencies outstanding as of February 15 are filed for a tax
lien judgment with the district court. By March 20 the clerk of court files a publication of legal action
' and a mailing notice of action to delinquent parties. Those property interests not responding to this
notice have judgment entered for the amount of the delinquency and associated penalties. The
amount of the judgment is subject to a variable interest determined annually by the Department of
Revenue, and equal to the adjusted prime rate charged by banks, but in no event is the rate less
than 10% or more than 14%.
Property owners subject to a tax lien judgment generally have five years (5) in the case of all
' property located outside of cities or in the case of residential homestead, agricultural homestead
and seasonal residential recreational property located within cities or three (3) years with respect to
other types of property to redeem the property. After expiration of the redemption period,
' unredeemed properties are declared tax forfeit with title held in trust by the State of Minnesota for
the respective taxing districts. The county auditor, or equivalent thereof, then sells those properties
not claimed for a public purpose at auction. The net proceeds of the sale are first dedicated to the
' satisfaction of outstanding special assessments on the parcel, with any remaining balance in most
cases being divided on the following basis: county - 40%; Township or city - 20%; and school
district - 40%.
' Property Tax Credits (Chapter 273, Minnesota Statutes)
In addition to adjusting the taxable va-ue for various property types, primary elements of Minnesota's
property tax relief system are: property tax levy reduction aids; the circuit breaker credit, which
relates property taxes to income and provides relief on a sliding income scale; and targeted tax
relief, which is aimed primarily at easing the effect of significant tax increases. The circuit breaker
credit and targeted credits are reimbursed to the taxpayer upon application by the taxpayer.
Property tax levy reduction aid includes educational aids, local governmental aid, equalization aid,
market value homestead credit and disparity reduction aid.
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Beginning in 2009 a new State Aid program will begin to equalize the loss of tax revenue on utility
property due to a State reduction in the class rate on utility property. The Utility Valuation Transition
Aid will be in affect for taxes payable in 2009 and 2010. The aid is based on current utility property
value less any improvements to the property which add taxable value.
Levy Limitations for Counties and Cities (M.S. 275.70 to 275.74)
The 2008 State Governor and Legislature re-imposed levy limits for the budget years 2009, 2010
and 2011. Tax increases are limited to 3.9% or the increase in the implicit price deflator -
whichever is less. The tax levy can also be increased by'/2 the increase in growth. As the
residential construction industry recovers, this levy limit constraint could be an ominous factor for
financing future operating costs.
Certain property tax levies are authorized outside of the new overall levy limitation ("special levies").
Special levies do not include levies for bonded indebtedness on installment payments on conditional
sales contracts, state-aid road bonds, contracts for deed, tax increment revenue bonds, and lease
payments under certificates of participation. In order to receive approval for any special levy claims
outside of the overall levy limitation, requests for such special levies must be submitted to the
Property Tax Division of the Department of Revenue on or before September 15th in the year in
which the levy is to be made for collection in the following year. The Department of Revenue has
the authority to approve, reduce or deny a special levy request. Home-rule charter cities are
authorized to exceed any levy limits and referendum requirements contained in their city charters
and increase their property tax levies if such increases are necessary to offset the 2004 LGA
reductions. Final adjustment to all levies must be made to the Department of Revenue on or before
December 10th.
Debt Limitations
All Minnesota municipalities (county, cities, townships and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Net debt is
defined as the amount remaining after deducting from gross debt the amount of current revenues
which are applicable within the current fiscal year to the payment of any debt and the aggregation of
the principal of the following:
1. Obligations issued for improvements which are payable wholly or partially from the
proceeds of special assessments levied upon benefited property.
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a permanent improvement revolving fund.
5. Obligations issued for the acquisition and betterment of public waterworks systems and
public lighting, heating or power systems, and any combination thereof, or for any other
public convenience from which revenue is or may be derived.
6. Certain debt service loans and capital loans made to school districts.
7. Certain obligations to repay loans.
8. Obligations specifically excluded under the provision of law authorizing their issuance.
9. Certain obligations to pay pension fund liabilities.
10. Debt service funds for the payment of principal and interest on obligations other than those
described above.
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Levies for General Obligation Debt
(Sections 475.61 and 475.74, Minnesota Statutes)
Any municipality which issues general obligation debt must, at the time of issuance, certify levies to
' the county auditor of the county(ies) within which the municipality is situated. Such levies shall be in
an amount that if collected in full will, together with estimates of other revenues pledged for payment
of the obligations, produce at least five percent in excess of the amount needed to pay principal and
' interest when due. Notwithstanding any other limitations upon the ability of a taxing unit to levy
taxes, its ability to levy taxes for a deficiency in prior levies for payment of general obligation
indebtedness is without limitation as to rate or amount.
' Metropolitan Revenue Distribution
(Chapter 473F, Minnesota Statutes)
' "Fiscal Disparities Law"
The City of Monticello is outside the seven-county Metropolitan Area and is not subject to Fiscal
Disparities. The Charles R. Weaver Metropolitan Revenue Distribution Act, more commonly know
' as "Fiscal Disparities" was first implemented for taxes payable in 1975. Forty percent of the
increase in commercial-industrial (including public utility and railroad) net tax capacity valuation
since 1971 in each assessment district in the Minneapolis/St. Paul seven-county metropolitan area
(Anoka, Carver, Dakota, excluding the City of Northfield, Hennepin, Ramsey, Scott, excluding the
City of New Prague, and Washington Counties) is contributed to an area-wide tax base. A
distribution index, based on the factors of population and real property market value per capita, is
' employed in determining what proportion of the net tax capacity value in the area-wide tax base
shall be distributed back to each assessment district.
' STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE (EMV) TO NET TAX
CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS
General Net Tax Capacity Net Tax Capacity Net Tax Capacity
' Classification Levy Year 1999 Levy Year 2000 & 2001 Levy Year 2002 - 2009
Residential
Homestead First $75,000 of EMV First $76,000 of EMV First $500,000 of EMV
' at 1 %. EMV in excess at 1 %. EMV in excess at 1 %. Over $500,000
of $75,000 at 1.7%. of $76,000 at 1.65%. at 1.25%.
Residential
' Non-Homestead 2.5% of EMV. 2.4% of EMV. 1.8% of EMV.
Agricultural Land
Homestead First $115,000 of EMV First $115,000 of EMV First $600,000 of EMV
on first 320 acres at on first 320 acres at at .55%. Over $600,000
' .35%. EMV in excess .35%. EMV in excess at 1 %.
of $115,000 on first of $115,000 on first 320
320 acres at .8%. acres at .8%. EMV in
' EMV in excess of excess of $115,000
$115,000 over 320 over 320 acres at
acres at 1.25%. .80%.
Agricultural Land
Non-Homestead 1.25% of EMV. 1.20% of EMV. 1.00% of EMV.
Commercial/
Industrial/Utility First $150,000 of First $150,000 of First $150,000 of
' EMV at 2.45%. EMV at 2.40%. EMV at 1.5%.
EMV in excess EMV in excess EMV in excess
of $150,000 of $150,000 of $150,000
at 3.5%. at 3.4%. at 2.0%.
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CITY OF MONTICELLO
Number of City Employees (Full-Time Equivalent)
2005 2006 2007 2008 2009
Position Title Actual Actual Actual Actual Proposed
City Administrator 1.0 1.0 1.0 1.0 1.0
Deputy City Clerk 1.0 1.0 1.0 1.0 1.0
HR Manager 0.0 0.0 0.0 0.5 0.5
Finance Director 1.0 1.0 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0 1.0 1.0
Finance Assistant/AP 1.0 1.0 1.0 1.0 1.0
Finance Clerk 0.6 0.6 0.6 0.6 0.6
Payroll Clerk 0.0 0.0 0.0 0.5 0.5
Utility Billing Specialist 1.0 1.0 1.0 1.0 1.0
Program & Proj. Coord. 1.0 1.0 1.0 1.0 1.0
Community Dev. Dir. 1.0 1.0 1.0 1.0 1.0
Economic Dev. Dir. 1.0 1.0 1.0 1.0 1.0
Building Official 1.0 1.0 1.0 1.0 1.0
Building Inspector 2.0 2.0 2.0 2.0 2.0
Bldg. Permit Tech. 1.0 1.0 1.0 1.0 1.0
Receptionist 1.0 1.0 1.0 1.0 1.0
Comm. Dev. Assist. 0.0 0.0 0.0 0.0 1.0
City Engineer 1.0 1.0 1.0 1.0 1.0
Engineering Assistant 1.0 1.0 1.0 1.0 1.0
Engineering Tech. 1.0 1.0 1.0 1.0 1.0
Public Works Director 1.0 1.0 1.0 1.0 1.0
Street Superintendent 1.0 1.0 1.0 1.0 1.0
Str. Maint. Operator 5.0 5.0 5.0 5.0 5.0
Park Superintendent 1.0 1.0 1.0 1.0 1.0
Park Maint Operator 4.0 4.0 4.0 4.0 4.0
Utility Superintendent 1.0 1.0 1.0 1.0 1.0
Utility Operator 3.0 3.0 3.0 3.0 3.0
Shop Mechanic 1.0 1.0 1.0 1.0 1.0
Public Works Maint. 0.5 0.5 0.5 0.5 0.5
PW Office Specialist 1.0 1.0 1.0 1.0 1.0
Admin. Assist. PW 1.0 1.0 1.0 1.0 1.0
PW Part-Time Summer 2.5 2.5 2.5 2.5 2.5
PW Seasonal Help 8.5 8.5 8.5 8.5 8.5
DMV Manager 1.0 1.0 1.0 1.0 1.0
Full-Time DMV Clerk 1.0 1.0 1.0 1.0 1.0
Part-Time DMV Clerk 2.0 2.0 2.0 2.0 2.0
Liquor Manager 1.0 1.0 1.0 1.0 1.0
Assist. Liquor Manager 1.0 1.0 1.0 1.0 1.0
Liquor Supervisor 1.0 1.0 1.0 0.0 0.0
FT Liquor Store Clerk 2.0 2.0 2.0 3.0 3.0
PT Liquor Store Clerk 5.0 5.0 5.0 5.0 5.0
MCC Director 1.0 1.0 1.0 1.0 1.0
MCC Event Coordinator 1.0 1.0 1.0 1.0 1.0
Program Coordinator 1.0 1.0 1.0 1.0 1.0
Aquatic Director 0.5 0.5 0.5 0.5 0.5
Bldg. Mntc. Supervisor 1.0 1.0 1.0 1.0 1.0
Lead Custodial/Mtnc. 2.0 2.0 2.0 2.0 2.0
Bldg. Custodian 1.5 1.5 1.5 1.5 1.5
Total City Employees 69.6 69.6 69.6 71.1 72.1
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' In addition to the positions listed the City's fire service is provided by the City's volunteer fire department
which currently has 30 members, including officers.
The Community Center (MCC) employs 65 to 75 pat-time employees for its swimming pool operations,
' service counter, recreation programs and other operations.
Finally, there are no employees listed to operate the City's new FiberNet Monticello fiber optic network
' operation. Once the system is ready for customers there will be a need for technicians, customer service
and other employees to operate the system. Some of these positions will be full-time positions and some
part-time and some positions could be filled by contracting with an outside provider for the service.
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GLOSSARY OF TERMS
ACCOUNT: A term used to identify an individual asset, liability, expenditure control, revenue control,
or fund balance.
ACCOUNTS PAYABLE: Amounts owed to others for goods or services received.
ACCOUNTS RECEIVABLE: Amounts due from others for goods furnished or services rendered.
ACCOUNTING SYSTEM: The total set of records and procedures which are used to record, classify
and report information on financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded
when they are earned and expenditures are recorded when goods and services are received.
ACTIVITY: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. For example "Ice & Snow Removal" is an activity performed in the
discharge of the "Public Works" function.
ADOPTION: The formal action taken by the City Council to authorize or approve the budget.
AD VALOREM: In proportion to value. A basis for levying taxes upon property.
AGENCY FUND: A fund consisting of resources received and held by the governmental unit as an
agent for others or other funds of the governmental unit.
APPROPRIATION: An authorization granted by a legislative body to make expenditures and to incur
obligations for specific purposes. An appropriation is limited in amount to the time it may be expended.
ASSESSED VALUATION: Value placed upon real estate or other property as a basis for levying
taxes.
ASSESSMENTS: Charges made to parties for actual services or benefits received.
ASSETS: Property owned by a governmental unit, which has a monetary value.
AUDIT: The examination of documents, records, reports, systems of internal control, accounting
and financial procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the
financial position and the results of financial operations of the constituent funds and
balanced account groups of the governmental unit in accordance with generally
accepted accounting principals applicable to governmental units and on a basis
consistent with that of the preceding year.
(b) To determine the propriety, legality and mathematical accuracy of a governmental
unit's financial transactions.
(c) To ascertain whether all financial transactions have been properly recorded.
(d) To ascertain the stewardship of public officials who handle and are responsible for
the financial resources of a governmental unit.
BALANCED BUDGET: A budget in which estimated revenues equal estimated expenditures.
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I BOND: A written promise, generally under seal, to pay a specified sum of money, called the face
value or principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at
' a fixed rate, usually payable periodically.
BONDED INDEBTEDNESS: Outstanding debt by issues of bonds, which is repaid by ad valorem or
other revenue.
' BUDGET: A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed means of financing them.
' BUDGET DOCUMENT: The official written statement prepared by the Finance Department and
Finance Director of the City which presents the proposed budget to the City Council.
BUDGET BODY MESSAGE: A general discussion of the proposed budget presented in writing as a
part of the budget document. The budget message explains principal budget issues against the
background of financial experience in recent years and presents recommendations made by the City Staff.
' BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and
adoption of the budget.
' BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in
accordance with an approved budget for the purpose of keeping expenditures within the limitation of
available appropriations and available revenues.
CAPITAL ASSETS: Assets with a value of $5,000 or more.
' CAPITAL IMPROVEMENT BUDGET: A plan of proposed capital expenditures and a means of
financing them. The capital budget is enacted as part of the complete annual budget.
' CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of
years to meet capital needs arising from the long-term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the government is to have a part and specifies the full
resources estimated to be available to finance the projected expenditures.
' CAPITAL PROJECTS FUNDS: To account for financial resources to be used for the acquisition or
construction of major capital facilities.
' CASH BASIS: The method of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid.
' CERTIFIED LEVY: Total tax levy of a jurisdiction, which is certified to the County Auditor.
CHARGES FOR SERVICES: Charges for current services rendered.
' CHART OF ACCOUNTS: The classification system used by a government entity to organize the
accounting for various funds.
' CONSUMER PRICE INDEX (CPI): A statistical description of price levels provided by the U.S.
Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic
inflation).
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CONTINGENCY: Budget for expenditures which cannot be placed in departmental budgets,
primarily due to uncertainty about the level or timing of expenditures when the budget is adopted. The
contingency also serves as a hedge against shortfalls in revenues or unexpected expenditures.
CURRENT: A term which, applied to budgeting and accounting, designates the operations of the
present fiscal period as opposed to past or future periods.
DEBT: An obligation resulting from the borrowing of money or from the purchase of goods and services
DEBT LIMIT: The maximum amount of gross or net debt, which is legally permitted.
DEBT MARGIN: The amount of available debt, which may be issued by a governmental unit
before reaching its debt limit.
DEBT SERVICE FUNDS: To account for the accumulation of resources for payment of general
long-term debt.
DEPARTMENT: Basic organizational unit of government, responsible for carrying out related
functions.
DEPRECIATION: Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence.
DEPUTY REGISTRAR (DMV): City service of issuing State issued licenses for motor vehicles and
equipment, such as license plates and tabs for cars, trucks, trailers, and recreational vehicles.
DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A voluntary awards program
administered by the Government Finance Officers Association to encourage governments to prepare
effective budget documents.
EFFECTIVE BUYING INCOME (EBI): A statistical measure of buying power of an area or group of
individuals.
ENTERPRISE FUNDS: To account for operations that are financed and operated in a manner
similar to a private business enterprises, where the intent of the governing body is that the cost of
providing services are to be recovered primarily on auser-charge basis to the general public.
ESTIMATED MARKET VALUE: Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
EXPENDITURE: Where accounts are kept on the accrual or modified accrual basis of accounting,
the cost of goods received or services rendered whether cash payment have been made or not. Where
accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the
above purposes are made.
FINES: Revenues from penalties imposed for violation of laws or regulations.
FISCAL POLICY: A government's policies with respect to revenues, spending, and debt
management as these relate to government services, programs and capital investment. Fiscal Policy
provides an agreed-upon set of principles for the planning and programming of budgets and their funding.
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FISCAL YEAR: The budget and accounting year that begins on the first day of January and ends
on the last day of December of each year.
FIXED ASSETS: Assets of a long-term character which are intended to continue to be held or
used, such as land, buildings, machinery, furniture, and other equipment.
FULL TIME EQUIVALENT (FTE): The number of employee hours (2,080) needed to be equal to
one full time employee. Several part time employees may be combined to make one full time equivalent.
FUNCTION: A group of related activities aimed at accomplishing a major service or regulatory program
for which the government unit is responsible.
FUND: An independent fiscal and accounting entity with aself-balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
FUND BALANCE: The difference between fund's assets and fund liabilities (the equity) in
governmental funds.
GENERAL FUND: Accounts for the general operation of the City and all financial resources except
those to be accounted for in another fund.
GENERAL GOVERNMENT: Expenditures, which represents a set of accounts, to which are charged
the expenditures for operating the City.
GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to the
repayment of the bonds it issues, than those bonds are general obligation (GO) bonds.
GOAL: A statement of broad direction, purpose or intent based on the need of a community. A
goal is general and timeless; that is, it is not concerned with a specific achievement in a given period.
GOVERNMENTAL ACCOUNTING: The composite of analyzing, recording, summarizing, reporting,
and interpreting the financial transactions of governmental units and agencies.
GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use and balances of
expendable financial resources and the related current liabilities -except those accounted for in
proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial
resources. Under current GAAP, there are four governmental fund types: general, special revenue, debt
service and capital projects.
GRANT: A contribution of assets by one governmental unit or other organization to another.
Grants are usually made for specified purposes.
' HOMESTEAD AND AGRICULTURAL CREDIT (RAGA): A form of state paid property tax relief
for farm property and owner occupied homes.
IMPROVEMENT BONDS: Bonds payable from the proceeds of special assessments from
properties benefiting from an improvement.
IMPROVEMENTS: Buildings, other structures, and other attachments or annexations to land which
are intended to remain so attached or annexed, such as sidewalks, trees, drains, and sewers.
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INFLOW/INFILTRATION (Ill): The term used to describe clean water entering into the sanitary sewer
system.
INTERFUND TRANSFERS: Amounts transferred from one fund to another. '
INFRASTRUCTURE: Assets which are immovable and of value only to the governmental unit (i.e.
roads, gutters, sewer lines). ,
INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants,
entitlement, or shared revenues. '
INVESTMENTS: Securities held for the production of income in the form of interest.
LEVY: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a
governmental unit.
LICENSES: Revenues received from the sale of business and non-business licenses. ,
LIMITED MARKET VALUE: The amount the market value of a property can increase from one year to '
the next for calculating property taxes. The limited market value system is currently being phase-out by
the State of Minnesota.
LINE ITEM: A specific item or group of similar items defined by detail in a unique account in the '
financial records.
LOCAL GOVERNMENT AID (LGA): Intergovernmental revenue from the state to municipalities to ,
help fund general expenditures.
LONG-TERM DEBT: Debt with a maturity of more than one year after the date of issuance. '
MAINTENANCE. The upkeep of physical properties in condition for use or occupancy.
MARKET VALUE HOMESTEAD CREDIT (MVHC): State paid property tax reduction on owner
occupied homes based on the properties market value.
MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure
category. '
MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures other than accrued
interest on general long-term debt are recorded at the time liabilities are incurred and revenues are
'
recorded when received in cash except for material and/or available revenues, which should be accrued to
reflect properly the tax levied and revenue earned.
OBJECT OF EXPENDITURE: Expenditure classifications based upon the types or categories of goods ,
and services purchased.
OBJECTIVE: Desired output oriented accomplishments, which can be measured and achieved within a '
given time frame.
OPERATING BUDGET: A plan of financial operation embodying an estimate of proposed '
expenditures for the calendar year and the proposed means of financing them.
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OPERATING EXPENSE:
department to function.
The cost for personnel, material and equipment required for a
OPERATING REVENUE: Funds that the government receives as income to pay for ongoing
operations. Operating revenues are used to pay for day-to-day services.
OPERATING TRANSFERS: Amounts transferred from one fund to another, shown as expenditure in
the originating fund and revenue in the receiving fund.
ORDINANCE: A formal legislative enactment by the City Council.
PAY-AS-YOU-GO BASIS: A term used to describe a financial policy by which capital outlays are
financed from current revenues rather than through borrowing.
PERFORMANCE MEASURE: See Service Levels.
PERSONAL SERVICES: Expenditures for salaries, wages, and fringe benefits of employees.
PROGRAM: A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the governmental unit is responsible.
PROJECT: A plan of work, job assignment, or task.
' PROPRIETARY ACCOUNTS: Those accounts which show actual financial position and operation, such
as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from
budgetary accounts.
' PUBLIC SAFETY: To account for expenditures related to the protection of persons and property.
PUBLIC WORKS: To account for expenditures for the maintenance of City property and
infrastucture.
PURPOSE: Abroad statement of the goals, in terms of meeting public service needs, that a
department is organized to meet.
REFUNDING BONDS: Bonds issued to retire bonds already outstanding.
REIMBURSEMENT: Cash or other assets received as a repayment of the cost of work or services
performed or of other expenditures made for or on behalf of another governmental unit or department or
for an individual, firm, or corporation.
RESERVE: An account which records a portion of the fund balance which must be segregated for
some future use and which is, therefore, not available for further appropriation or expenditure.
RESOLUTION: A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
RESOURCES: The actual assets of a governmental unit, such as cash, plus contingent assets such as
estimated revenues applying to the current fiscal year not accrued or collected, and bonds authorized and
not issued.
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REVENUE: The term designates an increase to a fund's assets which: 1) does not increase a liability;
2) does not represent a repayment of an expenditure already made; 3) does not represent a cancellation
of certain liabilities; and 4) does not represent an increase in contributed capital.
REVENUE BOND: A bond that is backed by a particular revenue source such as water user fees.
SERVICE LEVELS: Data to determine how effective or efficient a program is in achieving its objective. ,
SPECIAL ASSESSMENT: A compulsory levy made by a local government against certain properties
to defray part or all of the cost of a specific improvement or service which is presumed to be of general
benefit to the public and of special benefit to such properties.
SPECIAL REVENUE FUND: To account for revenue derived from specific revenue sources that are
legally restricted for specific purposes.
SY: Abbreviation for square yard, which is how sealcoating and street overlay projects are measured.
TAX CAPACITY: An amount determined by a percentage of a property's market value, which is
than applied to the tax rates of taxing jurisdictions affecting the property to determine the amount of
property taxes owed.
TAX CAPACITY RATE; Tax rate applied to tax capacity to generate property tax revenue. The
rate is obtained by dividing the property tax levy by the available tax capacity. '
TAX CLASSIFICATION RATE: Rate at which estimated market values are converted into the
property tax base. The classification rates are assigned to properties depending on their type (residential,
commercial, farm, etc.) and, in some cases there are two tiers of classification rates, with the rate
increasing as the estimated market values increases.
TAX INCREMENT FINANCING (TIF): Financing tool originally intended to combat severe blight in '
areas, which would not be redeveloped "but for" the availability of government subsidies derived from
locally generated property tax revenues.
TAX LEVY: The total amount to be raised by general property taxes for the purpose stated in the '
resolution certified to the county auditor.
TAX RATE: The amount applied to tax capacity to determine the taxes generated by the property. ,
TAXES: Compulsory charges levied by a governmental unit for the purpose of financing services
performed for the common benefit.
TRUST AND AGENCY FUNDS: Funds used to account for assets held by a government in a trust
capacity or as an agent for individuals, private organizations, other governments and/or other funds.
TRUST FUND: A fund consisting of resources received and held by the governmental unit as
trustee, to be expended or invested in accordance with the conditions of the trust.
UNBALANCED BUDGET: A budget which undesignated fund balance or reserves are used or '
increased, in order to balance estimated revenues to estimated expenditures or expenses.
UNRESERVED FUND BALANCE: The portion of a fund's balance that is not restricted for a specific '
purpose and is available for general appropriation.
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USER FEES: The payment of a charge for direct receipt of a public service by the party
benefiting from the service.
UTILTY VALUATION TRANSITION AID (UVTA): A State financial aid program for 2009 and 2010
paid to local governments to offset the reduced property tax revenue generated by utility properties due to
the State reducing the tax rate paid on utility property.
WORKLOAD DATA: A unit of work to be done.
ACRONYMS
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CAFR Comprehensive Annual Financial Report
CD Certificate of Deposit
CIP Capital Improvement Plan
CP Commercial Paper
CPI Consumer Price Index
DMV Department of Motor Vehicle or Deputy Registrar
HACA Homestead and Agricultural Credit Aid
EBI Effective Buying Income
EDA Economic Development Authority
EMV Estimated Market Value
FHLB Federal Home Loan Bank
FNMA Federal National Mortgage Association
FTE Full Time Equivalent
GAAP Generally Accepted Accounting Principals
GASB Governmental Accounting Standards Board
GFOA Government Finance Officer's Association
GO General Obligation
I/I Inflow/Infiltration
LGA Local Government Aid
MCC Monticello Community Center
MCES Metropolitan Council Environmental Services
MVHC Market Value Homestead Credit
SAC Sewer Availability Charge
SY Square Yard
TIF Tax Increment Financing
UVTA Utility Valuation Transition Aid
WAC Water Availability Charge
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