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Library Project Committee-Minutes• • MINUTES LIBRARY PROJECT COMMITTEE January 26, 1981 - 3:00 P.M. - Monticello City Hall Members Present: Loren Klein, Ken Maus, Marge Bauer, Bud Schrupp, Caroline Ellison. Members Absent: Bud Schlief Also in Attendance: Merrill Birch, Mona Carmack & Tedine Roos with Great River Regional Library System, and Gary Wieber. Purpose of the meeting was to review the progress of Merrill Birch's firm in the preparation of specific plans and specifications for the Library. Initially, a discussion was held with Great River Regional Library Director, Mona Carmack, and others, relative to the interior of the library, and follow- ing are some of the items that were discussed: 1. Chairs in the community room should be comfortable, stackable, but not lounge chairs, and one possibility that was mentioned was the molded type of chair. 2. The Great River Regional Library (GRRL) representatives felt a wall screen would be a good idea to show movies and slides, etc. 3. GRRL representatives suggested built-in hangers for art displays. 4. The kitchenette area would serve both the meeting room and the staff. 5. There would be planned in the children's area sufficient outlets to provide electricity to media tables. This would be controlled from the librarian's charging desk. 6. Shelving - because there could be some problems in having local contractors or cabinet makers supply the unique type of cabinetry required for the magazine shelving and charging desk, it was decided that it would be a good idea to break out those items separately and obtain a separate quote. In this fashion, local contractors and cabinet makers would still have an opportunity to bid on the bulk of the shelving. 7. Existing shelving may have to be refinished but would be used. One possi- bility mentioned was that the successful bidder of the general shelving could be required as part of the contract to refinish the existing shelving so it blends into the overall scheme. 8. Sufficient telephone jacks, which are paid by the GRRL, would be installed in various areas to allow flexibility. Likewise for electrical outlets to be established in several fixed locations. • • rary Committee Minutes January 26, 1981 Page #2 9. GRRL representatives felt that any possible outdoor use could be a problem because of control, and in Minnesota, with the climate being what it is, outdoor use would be rather limited. 10. One possible use for the existing archways and marker which indicated "Memorial Worth Brasie Library" at the existing Oakwood building, would be for incorporation into the courtyard area on Walnut Street. 11. Electrical heat would be used unless a determination of the engineers hired by Merrill Birch was that such a system would prove to be unreasonable in terms of cost, etc. This would include the utilization of heat pumps. A tentative schedule for the library was discussed with Merrill Birch, and would be as follows: March 2, 1981 - Special meeting of City Council to approve on a preliminary basis the plans and specifications. March 9, 1981 - Regular meeting of City Council to approve final plans and specifications with any revisions from the 3/2/81 meeting. April 9, 1981 - Bids returnable April 13, 1981 -Award of contract. (City Council's first regular meeting in April) First part of May, 1981 - Construction to start with completion in four to six months. Discussion was held relative to the support expected from GRRL, and Ms. Carmack indicated that the GRRL is ready to support the Monticello library to the fullest extent possible. within their financial capabilities. She indicated. the goal would be for the library to have 15,000 volumes. Currently, there is approximately 5,000 volumes. Also, for the library to be open 40 hours (currently, the library is open 24 hours). Additionally, she mentioned there would be a possibility of the GRRL supplying audio/visual equipment. She furthermore indicated that since she is new in her position, she is trying to get a handle on the existing budget and trying to increase this because, in her estimation, GRRL is inade- quately funded to support some of the activities she feels they should be involved with. According to the GRRL representatives, there are only four cities within the jurisdiction of the GRRL boundaries which are not part of the system. Ms. Carmack indicated that these communities were exempt from the tax levy for GRRL and furthermore indicated that she did feel that if a particular community wanted to get out, they would have the same option as one of the communi- ties that was currently out had to get in. One of the communities she mentioned was Staples that was not part of the GRRL. !~ Ga Wi er, Acting Secretary GW/nw • ~ MINUTES LIBRARY PROJECT COMMITTEE November 10, 1980 - 2:30 P.M. - Monticello Library Members Present: Loren Klein, Ken Maus, Marge Bauer, Bud Schrupp. Members Absent: Caroline Ellison & Bud Schlief. '~ r.~.~f~o• Also in Attendance: Arve Grimsmo, Bob V'a~arzgh, Merrill Birch, Gary Wieber. Purpose of the meeting was to determine the procedures necessary for the commencement of the library project itself. On November 4, 1980, the referendum for the library bond issue was approved on a vote total of 749 to 582. According to the architects, the schedule would be somewhat as follows: November 10, 1980 - City Council to exercise option on Dowling property and give official notice to proceed to the architects. with preparation of final plans and specifications. February 1, 1981 -City to advertise for formal bids. March 1, 1981 - Bids to be received. April 1, 1981 - Construction Project to commence. Merrill Birch and Bob VanHough indicated that they would review various alter- natives for heating system for the new library and come back with their recommendation to the entire committee. Alternatives that were discussed were natural gas, electric (including a heat pump). Additionally, it was felt that the Public Works Crew within the City of Monticello could remove any trees that were necessary, with the possible exception of the stumps themselves, which could be very easily handled by a bulldozer. It was pointed out that the trees should be left high enough to allow the bulldozer to accomplish this task. Additionally discussed, but no decisions made, was the concept of having carpeting, landscaping and furniture for the library on a separate bid basis, rather than include it with the general contract. Additionally, the architectural firm indicated they would be working out some scheme to include the archway above the existing library to be placed in the new library. The Library Committee also recommended that the City Council utilize the Council Chambers as an interim facility for the library to avoid the costly utility charge the City would incur if the Oakwood School Building was kept open just for the library itself. Various other alternatives were very briefly discussed, but it was unanimously felt by the committee that the best place and most appropriate in terms of fiscal responsibility would be the present Council Chambers. - 1 - • • Liorary Committee Minutes November 10, 1980 No meeting was scheduled at this time until the architects are far enough along to review the progress of plans and specifications. Meeting adjourned. L~ ~/:~., Ga Wiebe , Secretary GW/ns - 2 - r • MINUTES LIBRARX PROJECT COMMITTEE October 14, 1980 - Monticello City Hall - 3:00 P.M. Members Present: Marge Bauer, Bud Schrupp, Bud Schlief. Members Absent: Caroline Ellison, Ken Maus, Loren Klein. Also in Attendance: Merrill Birch, Bob VanHough, Gary Wieber. Merrill Birch and Bob VanHough reviewed the model that was approved at the City Council meeting of October 6, 1980. It was decided that this model should be used in presentations that the Committee would be making in the future to local organizations, and also could be situated in such places as the Monticello Mall and at Maus Foods. When it wasn't being used at one of these locations, it could be on display at the Monticello City Hall. Following is a tentative list of some of the proposed locations and places: October 15, 1980 - 12:00 Noon - Senior Citzens Center for Birthday Dinner October 23, 1980 - 12:00 Noon or Evening Meeting - Chamber of Commerce October 24, 1980 - Evening - Maus Foods. October 25, 1980 - Daytime - Monticello Mall October 26, 1980 - 2:00 P.M. - Monticello High School Auditorium to be displayed before and after the play sponsored by the Fine Arts Council. October 27, 1980 - City Hall in light of the open house previously discussed at the City Council meeting of October 6th, prior to their regular meeting. October 31, 1980 - Evening - Maus Foods November 1, 1980 - Daytime - Monticello Mall Also discussed was the possibility of having the model brought to the October 21, 1980 meeting of The Friend's of the Library, and Marge Bauer would be getting back to Administrator Wieber with a definite time and date. Additionally, it was discussed by Bud Schrupp that the School may have some students that are studying the library issue, and it might be appropriate to contact Shelly Johnson to see if a presentation could be made to this group of students. ~ i Library Committee Minutes October 14, 1980 Page ~k2 Additionally, the Committee Members discussed the proposed Brochure prepared by Administrator, Gary Wieber, on a question by question basis, and changes and modifications were made. It was felt that this brochure could be present at the various presentations indicated, plus a general mailing could be sent out to all residents of the City of Monticello. Meeting adjourned. a Wieb Acting Secretary City Administrator • MINUTES LIBRARY PROJECT COMMITTEE October 3, 1980 - Monticello City Hall - 4:00 P.M. MEMBERS PRESENT: Ken Maus, Loren Klein, Caroline Ellison, Bud Schlief, Bud Schrupp. MEMBER ABSENT: Marge Bauer. ALSO IN ATTENDANCE: Merrill Birch, Gary Wieber. Merrill Birch reviewed the cost estimate for the Library, which totalled $496,449. In reviewing and analyzing the costs, Merrill Birch indicated that the basement cost approximately $98,885, the elevator $47,555. By consensus of the Committee, it was decided to eliminate these two items from the library project. Additionally, Merrill Birch indicated that he felt the estimates were high in some areas, and felt comfortable with reducing the total estimate by another $30,000. In light of the revisions above and estimates by Merrill Birch for furniture and fixtures, landscaping and parking lot, along with contingencies, listed below is a revised cost for the library: COST PER ESTIMATE DEDUCTIONS Eliminate Basement Eliminate Elevator Revise Estimate Revised Construction ADDITIONS Landscaping & Parking Lot Furniture & Fixtures Architect's Fees Land Contingencies TOTAL $496,449 $98,885 47,555 30,000 176,440 $320,009 $30,000 35,000 42,000 70,000 43,000 220,000 $540,009 In reviewing these cost estimates, it was the feeling among the Library Project Committee members that the figures still may be high in the area of landscaping and parking lot, and also furniture & fixtures. As a result, by consensus, the Committee felt that the total cost could be reduced to $500,000 and would be recommending to the City Council at their October 6, 1980 meeting, a total esti- mated cost of $500,000, of which half - or $250,000 - would be borrowed through the issuance of a general obligation bond. The remaining costs of the project • Library Project Committee Minutes October 3, 1980 Page ~~2 would be financed by the sale of the Oakwood Block for approximately $250,000. It should be pointed out that this is an estimate of what the ultimate sale of the Oakwood Block would finally bring in, and in the meantime, the City would have to utilize its reserve funds to finance the project and reimburse those reserve funds when the actual sale of the Oakwood Block takes place. Meeting adjourned. a Wie r, Secretary GW/ns ~ ~ MINUTES LIBRARY PROJECT COMMITTEE September 22, 1980 - 3:00 P.M. - Public Library Members Present: Marge Bauer, Caroline Ellison, Loren Klein, Ken Maus, Bud Schlief, Bud Schrupp. Also Present: Merrill Birch, Mike Snyder and Gary Wieber Mr. Mike Snyder, Acting Director of the Great River Regional Library System, had the following comments relative to the proposed library: 1. Inquired as to the necessity of two exits from the Activity Room. He indicated that possibly a book display could be utilized instead of the door towards the interior of the library from the activity room. His primary concern would be that some sort of book display would be relatively closes to the entrance, similar to the Buffalo Public Library. 2. Necessity of a second exterior exit. 3. Library should have video cassette capabilities. Mr. Snyder indicated that the Great River Regional Library System would loan cassettes; however, the system would require additional wiring. 4. Cable television capabilities. 5. Installation of a TV antenna. 6. Wiring and setup for a PA system for the activity room. 7. Necessary plug in for card catalog. 8. Book drop be fireproofed. 9. Discussed the book drop - Mr. Snyder indicated he would be in favor of a walkup book drop as opposed to a drive-in window for a book drop. Reason for his preference was that he indicated that he would favor more green area rather than concrete and blacktop. 10. Walls should lend themselves to art hangings and displays. There was a general discussion on the type of wall material to be utilized. Whether it should be brick, wood, concrete block or a wall covering such as burlap. Consensus appeared to be a combination of drywall and brick and/or wood. Merrill Birch requested Mike Snyder prepare a list of furniture, shelving and equipment that might be necessary. Also, Mr. Snyder indicated that a Luther Otto could be contacted relative to advice on media equipment. ' ~ ~ Minutes of Library Committee September 22, 1980 Page #2 Mr. Birch explained that there would be a mechanical area downstairs and that the floor above the basement would be prestressed concrete. In reference to the possibility of the City of Monticello opting not to participate in the Great River Regional Library System, Mr. Snyder indicated he felt that the City would still be taxed as part of the County mill levy. Mr. Snyder did indicate that if the City did build a new library, it could expect about 500 more new volumes. According to Mike Snyder, St. Cloud pays approximately $400 a year directly for the Great River Regional Library System. This includes a per capita figure of double the per capita figure of Counties, which is $2.79. Mr. Birch reviewed the following design components of the proposed library: A. Precast concrete floor. B. Unfinished basement. C. Steel stud construction. D. Walls would be plasterboard. E. Stucco exterior was proposed. F. Windows would be metal faced and double paned. G. Flat portion of the roof would be a rubber roof and the slope roof would be copper (lead free). There was some discussion on the stucco exterior with a concern for upkeep and maintenance. Bud Schlief indicated a concern with the fact that the roof did not have any overhang and water would tend to run off the roof and stain the stucco. Consensus of the Committee was to have Merrill Birch review this item and look into the feasibility of an overhang and a stain- resistant type of stucco could also be considered. Merrill Birch indicated he did not have the cost estimate back yet, and as a result, it was the consensus of the Committee to request that the City Council hold a special meeting or have the regular meeting on October 6, 1980, as opposed to bringing up the library issue at the September 22, 1980 evening meeting. (For the record, the City Council has scheduled this item for their October 6, 1980 meeting). ~~ y Wie r, Secretary GW/ns cc; L-50-20 ~ • MINUTES LIBRARY PROJECT COMMITTEE August 19, 1980 - 4:00 P. M. Members Present: Marge Bauer, Loren Klein, Bud Schlief, Bud Schrupp. Members Absent: Ken Maus, Caroline Ellison. Also Present: Gary Pringle, Arve Grimsmo, Gary Wieber. Gary Pringle reviewed with the Committee the steps that the City could take if a determination was made that the property that the School owns in the block south of Oakwood that is covered by a covenant by Mr. Tom Bondhus should be pursued. Mr. Bondhus had previously indicated to Chairman Loren Klein that he is not interested in releasing this covenant unless he receives the same amount of money that the City expects to sell the Oakwood Block for, which would be approximately $200,000 to $300,000. Mr. Pringle indicated that one alternative other than eminent domain of the covenant would be to obtain an option from the School District and to seek a declaratory judgment from the District Court whereby the Court would declare that the covenant now on the land placed by Mr. Tom Bondhus, which indicates that the land must be used for school or playground purposes, would be fulfilled by the City utilizing the area for parking a library or a library itself. According to Mr. Pringle, since the covenant was entered into in 1960, and the School at that time had the library obligation, he felt that the District Court would go along with the declaratory judgment since they do not like to see covenants of the nature that Mr. Tom Bondhus has put on this property. That is, the type of covenant that has been placed on this property, if not fulfilled, has the property going back to Mr. Bondhus. The Committee discussed Mr. Tom Bondhus's reaction to the possible utilization of his property and the very real possibility that the entire matter could be appealed even if the City did receive a declaratory judgment. As a result, the possibility was discussed of purchasing additional land from Mr. Bob Dowling rather than to pursue the property of the School since it has a covenant placed on it. Consensus of the Committee was to recommend to the City Council, at their next meeting, that the City pursue an option from Mr. Bob Dowling, rather than pursuing any further the land owned by the School that has a covenant placed on it by Mr. Tom Bondhus. Mr. Loren Klein showed the Committee a site layout which utilized the Bob Dowling property and could adequately accommodate the parking as required by Monticello City Ordinance within one space. This layout was for a library building of approximately 5,800 square feet. Meeting Adjourned. (~c~ Ga ieber, Secretary GW/ns ~~ • MINUTES LIBRARY PROJECT COMMITTEE August 14, 1980 - 3:00 P.M. Members Present: Bud Schrupp, Ken Maus, Caroline Ellison, Loren Klein. Also Present: Merrill Birch, Phil White, Rick Wolfsteller, and a representative for Marge Bauer. Loren Klein briefly discussed with the Committee Members his recent conversa- tion with Tom Bondhus in regards to the School Property and the covenant. Mr. Klein indicated that it appears that Mr. Bondhus is not in favor of the City using the land for a library or parking, and indicated that the City could make him an offer to release the covenant, but felt that his pro- perty is worth approximately as much as the Oakwood site, or in the neighbor- hood of $300,000. Mr. Merrill Birch reviewed with the Committee three basic layouts for a building on the lots in this block, utilizing different lots. The first concept showed the building located on the two lots given to the City by the School, with parking being shown on the Dowling property. The second concept showed the building on the same two lots, with parking to the east on the Bondhus property. The third alternative showed a building being located on the Bondhus property with parking then being located on the two lots given to the City by the School District. In addition to the site layout, Mr. Birch reviewed a preliminary sketch of the proposed building, and how it would be layed out in regards to a childrens area, community room and adult reading. The sketch allowed for an area near the entrance to be utilized for an additional stairway to the basement and also to provide an elevator if the Committee decided to build a basement. Committee Member Ken Maus questionned whether this particular layout would allow for expansion in the future, and Mr. Birch indicated that a number of possibilities exist with this plan. Mr. Klein suggested that in order to get going. on more detailed plans, the Committee should consider locating the building on the two lots given to the City, with possibly using the Dowling property for parking. Using this assumption, the architect would be able to get a more detailed cost of the building and proceed with plans so that this information could be ready for a referendum to the voters. Should the City decide to pursue acquiring the Bondhus property instead of the Dowling property, the plans for the building could be altered to show parking to the east of the building rather than the south. ~~~ ~:6 . <. F • Library Committee Minutes August 14, 1980 Page #2 It was the opinion of the Committee that possibly purchasing the Dowling pro- perty may be cheaper in the long run than pursuing the Bondhus property, since we don't know what the costs may be and the length of time involved to get the covenant released. A library committee meeting was scheduled for Tuesday, August 19, 1980 at 4:00 P.M., at which time information should be available from the School District in regards to the amount of money they may want for the Bondhus property. At that time, a decision would be able to be made in regards to pursuing a declaratory judgment, etc., on the Bondhus property once the purchase price has been established by the School. Meeting adjourned. R. W. Wolfstel r, Acting Secret y RW/ns • • MINUTES LIBRARY PROJECT COMMITTEE July 31, 1980 - 7:30 P. M. Members Present: Marge Bauer, Bud Schlief, Ken Maus, Caroline Ellison, Loren Klein. Also Present: Merrill Birch, Architect, and Rick Wolfsteller. Absent: Bud Schrupp. Discussion by the Committee concerned whether the City should consider pursuing additional property for the library site in lieu of just using the two lots given by the School District. The two alternatives avail- able would be to pursue the Bondhus property, or actual purchase of the Dowling property for additional land. Members were informed by Loren Klein that the City's Attorney, Gary Pringle, felt that by pursuing the Bondhus property for additional land for the library, Mr. Pringle would attempt to get a declaratory judgment from the Courts that would construe a library to be within the covenant that Bondhus has placed on this property. It was the consensus of the Committee Members to have the architect proceed with building plans for a building that would, if necessary, sit on two lots the City does have control of, with the assumption that parking lots, etc. may be able to be utilized on the Bondhus property or if necessary the Dowling property. Mr. Merrill Birch reviewed with the members various layouts for a building design he had proposed. The various concepts overlayed on the property showed parking requirements being in different locations, including parking on the Bondhus property, parking on the Dowling property,. or all the parking on the two lots the City owns. Each concept would depend upon where the actual building was located, etc. Mr. Birch also reviewed the floor plans he had drawn up, which would include a small community room with shared bathrooms for both the library and the community room. It was the consensus of the Committee members that the basic floor plan, as presented, appeared to be very adequate and authorized the architect to proceed :with more detailed plans using this basic concept. The basic plans as proposed would include a small basement portion, mainly used for storage and .also mechanical. It was the consensus of the Committee that, although the plans will proceed with the proposed building, the Committee would like to see more land acquired somehow for the. library site so that it is not squeezed on a small portion of land. The Committee would like to see a portion of the Bondhus property towards Highway 25 being utilized with the existing property, but if that is not possible, would like to recommend that the City pursue the possible I • purchase of some land from Dowling. Library Committee - 7/31/80 The next meeting of the Library Project Committee was tentatively scheduled for 3:00 P.M. Thursday, August 14, 1980, to review additional items with the architect. 1 ~ Rick Wolfste er, Acting Secr ary RW/ns m' ~~.~ ~h ~,1~ Ilo-(3i • ~o Community Hospital f~istrict T0: Loren Klein, Chairman of Library Planning Committee FROM: Carol Hendrickson, Education Director RE: Community P~eeting Room DATE: July 30, 19II0 As Coordinator of the Monticello - Big Lake Community Hospital and ~~ursing Home's Health Education offerings to community residents, I am concerned about the lack of space for meetings and classes. The hospital meeting room is scheduled for either meetings or classes every evening exce4~t e weekend during fall, winter and spring and usually is heavily .s ied during for hospital staff activities. Istrongly encourage you and your co~nm~t~~e o°cQns d r_incluJin a~community meeting room i n the 1 i brary plans . i ~e7 ire~~ ~~e~ cO i ty +~eeng room woul d provide the needed space for co+~~»unity Health Educational classes. Sincerely, Carol Hendrickson, RN Education Director Monticello - Big-Lake Community Hospital CH/dc ,~ ~ ~~~~ l013 E. (3roc~cJu~c~y (Ylonticollo,(1"1(1. 55302 0612) 295-2945 MINUTES LIBRARY PROJECT COMMITTEE July 24, 1980 - 7:15 P.M. Members Present: Bud Schlief, Ken Maus, Bud Schrupp, Caroline Ellison, Loren Klein. Members Absent: Marge Bauer Also in Attendance: Merrill Birch, Bob VanHough - Architects; Gary Wieber, Mr. & Mrs. Paul Dahl, Sharon Ridgeway, Linda Rohland, Cindy Rasmussen. Consensus reached by the Committee was to eliminate the inclusion of an historical museum within the proposed development. However, there still remained the possibility that an area of the library could be used to display photographs & artifacts, on a limited basis. Merrill Birch reviewed the present proposed site for the library with the Committee. By superimposing the Elk River Library, Mr. Birch indicated that there would be no way that the City could adhere to its own ordinance relative to providing 37 parking spaces for a library without either obtaining a variance, amending the ordinance, or obtaining additional land. Mr. Birch felt that if a two-level structure was built, it would not be that much cheaper than a one-level structure. For example, Mr. Birch indicated that a one-story structure could be built for approximately $60.00 per square foot, and using an example of 6,000 square feet, this would cost $360,000. However, if the $360,000 were used on a two-level building, the cost would only be $51.00 per square foot and as a result, structure of 3,500 square feet on each floor could be utilized, but Mr. Birch indicated that you do lose about 1,000 square feet because of the additional accesses necessary, and in effect you would only have the equivalent of 6,000 sq.ft. Consensus of the Committee was to review with the Council their thoughts on the acquisition of additional land to accommodate a 6,000 square foot library. It was decided that this review would be made with the Council prior to the architect proceeding any further on developing schematic plans for the library. A special meeting was tentatively scheduled for Tuesday, July 29, 1980 at 7:30 P.M. at the Monticello City Hall. The possibility of this special would be explored with the City Council at their meeting Monday night, July 28, 1980, and all members of the Library Committee would be notified if, in fact, the meeting were to be held or not held. In either case, members will be notified. Meeting adjourned. -.~ ar Wiebe Secretary GW/ns • MINUTES LIBRARY PROJECT COMMITTEE July 22, 1980 - 1:15 P.M. • Members in Attendance: Marge Bauer, Ken Maus, Bud Schlief, Bud Schrupp, Loren Klein, Caroline Ellison. Also in Attendance: Gary Wieber, Merrill Birch. Purpose of the meeting was to review the libraries of Cokato, Howard Lake and Buffalo. Following are some of the comments relative to each of the libraries: COKATO - Library was in a facility that was in conjunction with an historical museum and community room. Community room was almost equivalent in size to the library, and the historical museum was on the lower level and took up half the total facility. Librarian indicated that the book return, which was in the outside lobby, did not have easy access to the main desk. According to Homer Peterson, City Clerk, who I called later, the total building area was~,~00 square feet, of which the library occupied i~.,~00 square feet, and the total cost of the $,`00 square foot building was $204,000 built and completed in 1977. There was no off-street parking available. H0~1ARD LAKE - Built in 1979 - Cost approximately $250,000 - Square Footage, although I didn't have any exact measurements from anybody, it appeared to be about 1,$60 square feet on each level - the second level contained a community room. yo ~c ~z While there was parking available for eight (8) spaces, this was adjacent to the community room upper level, and the parking for the library actually took place on the street. BUFFALO - Approximately 5,600 square feet - Guilt in 1973 - Cost of $145,000 according to bJally Peterson, City Administrator. Children's reading area was well segregated from quiet or reading room area, but still in view of the librarian's desk. Community room was available, but it was not near the size of that of Cokato's or Howard Lake's and was more in the size of the Community Room in Elk River which, according to the Librarian, would accommodate about 80 people. ,ary Committee PAi nutes ~ 22 , 1980 Page #2 In addition to the Community Room, there was a small conference room, but this did not seem too well arranged. There was off-street parking available, and although I did not count them, I think there was space for approximately 15 to 20 cars. There was a feeling among some of the librarians that we visited that one element that our community should look at is to have some windows that can be opened to allow for ventilation. Additionally, although the community rooms in Cokato and Howard Lake were quite large, it seemed to be the consensus of the Committee that this would not be such a necessity in Monticello where the School District does allow a lot of organizations use of their facilities and additionally, the City Council Chambers are made available. Plext meeting of the Committee is scheduled for Thursday evening, July 24, 1980 at 7:15 P.P1. in the Conference Room at City Hall. C.e%~~ G ieber, S cretary GW/ns • MINUTES LIBRARY PROJECT COMMITTEE July 14, 1980 - 1:30 P.M. P~fembers Present: Bud Schrupp, Bud Schlief, Caroline Ellison, Marge Bauer, Loren Klein, Ken Maus. Also Present: Gary Wieber, Merrill Birch - Architect. Purpose of the meeting was to review Elk River's Public Library, which was designed by the architectural firm of P1cEnary, Krafft, Birch & Kilgore, Inc. The Elk River Public Library is approximately 5,900 square feet, and it was built in 1975 at a cost of approximately $360,000, including furnishings. Reviewing the library at Elk River, along with the comments from Jan, the librarian, the following iterns were noted: 1. Site is approximately 1 acre in size. 2. 22 off-street parking spaces are available, and according to Jan, the librarian, these are more than sufficient. 3. One area that could be reduced in size, according to Jan, was the staff rest area. 4. Jan felt a sink was a good idea. 5. Jan felt the storage space was limited. 6. On the display cases in the lobby itself, there were some problems incurred because these did not open from the front. 7. Currently, the library is open 40 hours per week, and the Elk River Public Library receives 76 staff hours through the Great River Regional Library and another 32 hours through a summer youth program through Tri-Cap. 8. Conference room accommodated 48 people. 9. Children's area was adjacent to the quiet area of the library. There was a feeling among Committee members that possibly some sort of divider would reduce the noise from the children's area. One other thought would be to have these two areas segregated or have the children's area at a lower level than the rest of the area of the library. 10. Although not real specific, Jan the librarian felt that the front desk for handling of returned books could have been arranged better. 11. The conference room was so arranged that the library could be closed, but the conference room still open and the restrooms available to the public. Library July 14, Page #2 Committee Minutes 1980 • 12. Adjacent to the conference room was a small area for making coffee, and additionally, there was a projection room along with a storage room for chairs and books fora book sale. After the review of the Elk River Public Library, the Committee decided that they would also visit the Cokato and Buffalo public libraries on Tuesday, July 22, 1980. The Committee is scheduled to leave the Monticello City Hall for these two visits on July 22, 1980 at 1:00 P.M. GW/ns