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City Council Agenda Packet 08-23-2004 Special Budget . .. . Council Agenda Special Meeting - 8/23/04 2. Review of Dreliminarv 2005 Bud~et and Tax Levv. (RW) A. REFERENCE AND BACKGROUND: Enclosed you will find summary worksheets outlining a proposed 2005 city budget and resulting tax levy. For this workshop, I have only prepared one set of documents for our first discussion and have basically included all of the individual department budget requests without any major modifications from me at this time. We may find during our review that some modifications can be made to the budget request total but as you will note, the preliminary proposed levy of $7,062,052 is only 1 Yz % more than last years levy. The budget process this year was a little different than in the past couple of years in that the City is not under any levy limits for 2005, which was not the case the past couple of years. Also, the market value homestead credit (MVHC) has been reinstated for the budget year 2005 which means that the City will not lose the approximate $285,000 like we did last year. Although we will basically receive no state aids other than what we normally get through state highway aid and transit aids, at least next year we will not be losing our homestead credit funding. The proposed budget presented for your review would result in a tax levy of $7,062,052. This levy would amount to a $104,137 increase or 1.49% above the 2004 levy. Although I have not received confirmation of the City's new market values or resulting tax capacity values for taxes payable in 2005, we are aware that our market values have increased very similar to increases we have experienced in the last couple of years, in the 8% or more range. As a result, based on previous years market value changes, I estimate that our overall tax capacity rate for the City could drop from 62.45 down to 59.6. As a result of our growth in market value, the tax levy of $7,062,052 would actually result in a decrease for most people's property taxes compared to the 2004 amounts. As a reference, I have included in the package the estimated city tax liability for various valued properties that you may want to review. One of the main reasons the tax levy is fairly stable at only a 1 IS % increase is that I am proposing that a portion of our normal debt levy be eliminated for next year because of available surplus funds in a number of bond funds that have been paid off. The City will have five bond funds that have funds remaining after all debt is retired in 2004. These excess funds cannot be transferred or used for other general city purposes but can be transferred to other debt funds that remam. It is estimated that a total of $1.3 million in reserves from these five bond funds can be transferred to other debt issues to cover some shortfalls in existing bonds and also to help reduce tax levies normally scheduled. After analyzing the remaining debt issues we have, along with expected revenue and expenditures during the upcoming years, I am recommending that we apply $700,000 of these excess reserve funds against levies that would have normally been required this year. lt is not required that we do all or any of this amount at this time, but it is something the Council may want to discuss further as to the timing and use of our reserve funds. Although the preliminary budget shows this one time reduction in tax levies for debt of Council Agenda Special Meeting - 8/23/04 . $700,000, the Council should be aware of that for year 2006, we would have to levy most of that amount back again and also could be faced with an additional $725,000 or more in tax levies to support planned projects, including the 1-94 interchange proposal. So this brings up the question, would the Council be more comfortable in trying to even out the levy for years 2006 and 2005 rather than keeping the levy stable this year but then maybe being faced with a large increase of 20% or more in 2006? Budget Highlights: General - Council - includes $25,000 for organizational study and long range planning. Elections - Includes $5,000 for setting up a reserve to cover part of the cost of possible new election equipment to meet ADA requirements Legal - Substantial increase due to more involvement by legal counsel on day to day issues. $50,000. Police - No increase in contract hours proposed above 48 hours a day, but rate increase of 4% to $47.75/hour. +$39,420 . Building Inspection - Includes extra $15,000 for seasonal code enforcement personnel. MIS-Data Processing - Budget includes funding for additional employee for GIS, Planning and/or finance assistance. +$47,000. Fire Department - Fire Department budget prepared under current joint fire board arrangements with Monticello Township, but Council will likely be addressing modifications to the joint fire board arrangement. Transit Fund (Bus Program) - Funding for this program has increased substantially with the City requirement to have a transit coordinator on staff full time. Expenditure are proposed to increase from $73,000 to over $119,000 because of the additional requirements. Community Center - Community Center budget shows a reduction from $1,966,000 to $1,774,000. This is primarily due to $335,000 reduction in the debt payment for the Community Center bond that was applied to this fund. The basic budget revenue sources for the Community Center are as follows: . Property taxes for operations - $359,735 Property taxes for debt payment - $350,000 Transfer from Liquor Store - $250,000 Operational Revenue - $814,600 2 Council Agenda Special Meeting - 8/23/04 . Total Revenues ~ $1,774,335 Debt Service Funds - As noted earlier, levy requirements were scheduled to be $1,773,293, but are proposed to be reduced by $700,000 to $1,073,293 if the decision is made to use surplus funds this year. Salary and Benefits - For budgeting purposes, a 4% adjustment was used in calculating the budget to provide cost of living adjustments and to provide funding for the increase in overall salary schedule adjustments. In regards to health insurance premiums, we are currently in the process of obtaining additional quotes from various insurance companies to see if there is any merit in considering changes, but it is likely that our current carrier, Principal Financial Group will propose an increase around 15% to 17%. I am hopeful that we will be able to work with our insurance agent to obtain a more favorable renewal increase, because we feel our loss experience doesn't justify this amount of an increase. Last year Principal had initially proposed a 7% or 8% increase, but we were able to basically get this increase eliminated when other municipalities were experiencing double digit increases. Some additional notes regarding this budget include: $350,000 is added in the capital outlay budget for funding a library expansion project making total funds available of $800,000 . $75,000 has been added under health and welfare in the general fund for the City's annual ice arena contribution. This is the first of a ten year commitment. $600,000 is included in the capital outlay budget for future Th Street extension from Minnesota to Elm Street. A number of large utility fund expenditures have been shown in the sanitary sewer, water, and storm sewer trunk funds for various projects and improvements planned in the future . Included in the budget summary worksheets is a summary of the current and planned trunk expenditures that the City will be faced with in the near future and that current trunk fund balances may not be sufficient to cover these planned expenditures. If additional revenue is not generated through trunk funds from future developments or from rate increases that may be necessary, in order to fund these actual improvements, the City may be faced with issuing revenue bonds in advance of collecting the trunk fees from developments. As I noted earlier, some major bonding may be required as part of the 1-94 interchange project if this proceeds as planned in 2005. Based on preliminary financial information, we could expect the City to be required to bond for $20,000,000-$25,000,000 in improvements with the City share of these improvements being anywhere from $4,000,000 to $7,S00,000, depending on whether the Fallon A venue overpass is constructed. A $7,500,000 bond supported by tax levies would require approximately $725,000 a year for 15 years. The interchange will certainly spur development and increase our tax base, but the market value increases will not likely cover all of the additional ..., -) . . . Council Agenda Special Meeting - 8/23/04 taxes that will be needed to cover the debt incurred by the City. As I noted at the beginning, I have not had a lot of opportunity to analyze each department's budget request and it is likely that some reductions could be identified if that is what the Council desires. For example, the Community Center budget includes $200,000 in priority "A" equipment purchases and the park fund has numerous improvement projects planned for various parks that could possibly be trimmed. Likewise, the Street DePartment has requested a number of large vehicles including a new motor grader and plow truck that require increases to their budgets. One area that I don't think has a lot of room for reductions includes some of the staffing needs that are being proposed, including the transit coordinator position, additional finance help along with the need for help with code enforcement issues and even MIS/GIS. As the City continues to grow, and with the annexation issue resolved, staff is experiencing a lot of interest in developing in Monticello. As we continue to add parks and streets to our system, it is unlikely that we will be able to keep up the level of service or provide the quality with the same personnel without expecting increases in our public works department and city hall staff. I firmly believe that this will be confirmed by our consultant when we complete the long range planning study and organizational review. With the tax levy being proposed at 1 'is % increase, the Council would not have to hold a Truth in Taxation public hearing, but I would suggest that the Council consider a date in December in case one is necessary. In the past in order to meet specific deadlines, if a public hearing is necessary for adoption of the final budget and tax levy, the Council has set the meeting on a Wednesday evening prior to our first meeting in December. This would place the meeting at December 8, and typically 5 p.m. has been used for that purpose. This date must be set and provided to the County Auditor by September 15,2004. In addition to setting a possible Truth in Taxation public hearing date, the Council does need to adopt a preliminary tax levy by September 15th. Once the preliminary levy is established, the Council cannot raise the levy amount prior to final adoption but can always lower it, if desired. B. ALTERNATIVE ACTIONS: I. Council could review the preliminary budget information and schedule additional workshops prior to September 15th. 2. Council could review the preliminary budget and adopt a maximum levy and set December 8th at 5 p.m. as the date of the Truth in Taxation hearing, with December 15th as the continuation hearing date if necessary. The Council is not under any levy limits for 2005 and can set a preliminary maximum levy at any amount they choose. c. SUPPORTING DATA: Budget Workshop Documents 4 . CITY OF MONTICELLO 2005 . PROPOSED BUDGET SUMMARY . . TAX LEVY SUMMARY 2005 Budget All Funds Parks General Library Trans ortation Shade Tree OAA HRA Debt Service Capital Imp. Revolvin Communit Center Street Reconstruction $653,875 $3,527,722 $35,375 $0 $0 $0 $20,945 $1,201,643 $0 $1,018,355 $500,000 :i//it;::"6i~9:5:Z:~9ni!~: $847,515 $3,953,974 $36,970 $59,170 $59,605 $4,800 $21,990 $723,293 $145,000 $709,735 $500,000 ........:$7.;n6~~05,z . Net Certified Levy Decrease/lncrease Maximum Levy Allowed $104,137 N/A 1.49% Payable 1998 Tax Capacity Rate Payable 1999 Tax Capacity Rate Payable 2000 Tax Capacity Rate Payable 2001 Tax Capacity Rate Payable 2002 Tax Capacity Rate Payable 2003 Tax Capacity Rate Payable 2004 Tax Capacity Rate Est Payable 2005 Tax Capacity Rate 27.001 35.186 36.272 37.146 67.645 65.558 62.452 63.36 '97/Payable 1998 $ 14,413,597 27.001 $3,883,013 '98/Pa able 1999 $ 13,123,681 35.186 $4,617,725 99/Pa able 2000 $ 13,066,057 36.272 $4,739,325 2000/Payable 2001 $ 13,641,431 37. 146 $5,067,342 2001/Payable 2002 $ 9,606,212 67.645 $6,498,079 2002/Payable 2003 $ 10,344,950 65.558 $6,782,018 2003/Pa able 2004 $ 11,141,052 62.452 $6,957,915 COMMENTS: *Community Center budget levy includes $350,000 for debt service and $359,735 for operations . Maximum levy without a public hearing being required = $7,063,153 (under 11/2% increase) 2005 Budget.xls:Tax Levy Sum:8/18/2004 . . . REVENUE AND EXPENDITURE SUMMARY 2005 Budget Genera/ Parks Park Dedication Libra Transportation Shade Tree Community Center DTED Clean Up Fund/Envir OM HRA Minn_ Investment Fund EDA SCERG CMIF Debt Service Liquor Water Sewer Cemeter Capita/Improvements Water Access Storm Sewer Access Sanitary Sewer Access Streeet Reconstruction Fund W,GlJT;@li,i................ $4,985,585 $757,600 $97,605 $36,500 $61,350 $2,400 $1,966,800 $250,000 $400 $683,445 $17,710 $55,155 $180 $165 $3,523,312 $3,545,525 $443,905 $915,250 $26,563 $84,665 $350,345 $245,060 $1,009,055 $510,550 "i$!1:9.r~9;'tI:2'5s $4,985,585 $757,600 $120,000 $38,000 $73,385 $45,525 $1,966,800 $250,000 $10,000 $519,845 $0 $7,000 $0 $0 $6,156,843 $3,357,730 $782,025 $2,064,505 $27,650 $206,575 $109,000 $250,000 $205,000 $500,000 itNi 'ij$2:2f4B'3~0:6$!j! .ii;\' COMMENTS: ( A ) includes $1,005,775 Depreciation -- sewer ( B ) includes $417,205 Depreciation ~- water ( C ) includes $402,050 Depreciation -- Parks & Recreation ( 0 ) include $1,950 Depreciation -- Cemetery ( E ) includes $1,583,020 Depreciation -- Government Funds 2005 BUDGETXLS:Rev & Sum:8/1B12004 $5,819,615 $7,402,635 (E) $865,215 $1,267,265 (e) $94,615 $70,000 $38,000 $38,000 $119,595 $119,595 $62,815 $62,815 $1,774,335 $1,774,335 $0 $0 $4,800 $4,800 $695,090 $545,320 $25,830 $0 $42,920 $2,000 $630 $0 $170 $0 $2,615,732 $3,106,243 $3,487,900 $3,382,315 $515,000 $886,970 ( B ) $977,590 $1,953,510 ( A ) $28,995 $30,945 ( 0 ) $685,800 $1,215,000 $324,075 $2,100,000 $236,505 $1,975,000 $1,079,795 $2,316,000 $515,000 $500,000 ;;,1$2Q;Q~.Q%02.2J-Tj:,':;:i!$28{l52.;7i~B.. GENERAL FUND SUMMARY . 2005 Budget REVENUE Taxes 2004 2005 CURRENT AD VALOREM TAXES 101.31011 $3,527,722 $3,953,974 DELINQUENT AD VALOREM TAXES 101.31021 $0 $0 MOBILE HOME TAX 101.31031 $0 $0 TIF #1 - KMART 101.31051 $0 $0 FORFEITED TAX SALE APPORT 101.31920 $0 $0 PEN & INT - AD VALOREM TAXES 101.31910 $5,000 $5,000 Licenses and Permits. Business LIQUOR LICENSE 101.32111 $29,050 $30,250 BEER LICENSE 101.32112 $1,950 $1,375 SET UP LICENSE 101.32113 $50 $0 OTHER BUS LICENSES & PERMITS 101.32199 $1,500 $2,500 t.... Licenses and Permits. Non-Business BUILDING PERMITS 101.32211 $635,000 $575,000 VARIANCES/CONDITIONAL USES 101.32212 $2,600 $3,000 GRADING PERMIT 101.32215 $0 $0 PLUMBING CONNECTION PERMITS 101.32231 $0 $0 . ANIMAL LICENSES 101.32241 $225 $600 BINGO LICENSES 101.32261 $0 $0 CABLE FRANCHISE FEE 101.32262 $0 $0 OTHER NON-BUS L1C & PERMITS 101.32299 $7,650 $7,200 Inter-Governmental FEDERAL GRANTS - CETA 101.33120 $0 LOCAL GOVERNMENT AID 101.33401 $0 HOMESTEAD CREDIT (HACA) 101.33402 $0 MOBILE HOME HOMESTEAD CREDIT 101.33403 $0 PERA INCREASE AID 101.33404 $6,741 DISASTER AID 101.33408 $0 LOCAL GOVT/ST HWY AID 101.33410 $72,500 FIRE DEPT AID 101.33420 $65,000 POLICE DEPT AID 101.33421 $37,500 STATE GRANTS & AIDS - OTHER 101.33499 $0 COUNTY HIGHWAY GRANTS 101.33610 $12,350 OTHER COUNTY GRANTS 101.33620 $1,000 Char es for Services RECYLlNG INCENTIVE 101.33621 $14,000 $14,000 ZONING/SUBDIVISION FEES 101.34103 $10,000 $10,500 . 2005 BUDGET.xLSGenFlJndSlJmRev;8118/2004 . SALE OF MAPS & PUBLICATIONS MV LICENSE SALES/DEPUTY REG ASSESSMENT SEARCHES INSPECTION FEES FIRE PROTECTION TWP CONTRACT FIRE EMERGENCY RESPONSE CALLS BLIGHT MOWING FEES STREET, SIDEWALK, CURB REPAIRS SPECIAL GARBAGE PROC/RECYCLE GARBAGE CHG GARBAGE CART RENTAL PARK RENTAL FEES CONSTRUCTION COST (REIMB OTHER CHARGES FOR SERVICES 101.34105 101.34106 101.34107 101.34204 101.34206 101.34207 101.34210 101.34301 101.34408 101.34409 101.34410 101.34780 101.34960 101.34999 $250 $245,300 $10,000 $55,000 $80,215 $3,000 $300 $0 $2,600 $46,000 $33,500 $0 $155,418 $1,200 $250 $265,500 $10,250 $55,000 $99,490 $5,000 $200 $0 $2,800 $60,000 $35,200 $0 $225,000 $3,500 Fines ANIMAL IMPOUNDMENT . Miscellaneous Revenue S. A. PRINCIPAL - COUNTY S. A. PRINCIPAL - DIRECT S. A. PENALTIES & INTEREST INTEREST EARNINGS INTEREST EARNINGS-ANDERSON INTEREST EARNINGS-AROPLAX RENTAL OF PROPERTY RENTAL OF EQUIPMENT CONTRIBUTIONS - PRIVATE SALE OF CITY PROPERTY MISC ITEMS FOR RESALE LOCK FIRE) BOXES SIGNS & INSTALL (NEW PLATS OTHER MISC REVENUE 101.36101 101.36102 101.36150 101.36210 101.36215 101.36214 101.36220 101.36221 101.36230 101.36240 101.36241 101.36242 101.36243 101.36299 $0 $0 $162,500 $0 $6,090 $4,300 $13,350 $0 $0 $0 $0 $450 $0 $4,500 $0 $0 $189,000 $0 $5,700 $3.905 $12,130 $0 $0 $0 $0 $200 $0 $6,500 Refunds and Reimbursements REFUNDS/REIMBURSEMENTS IDC CONTRIBUTION (REIMB) HACA REIMBURSEMENT DISCOUNT 101.36290 101.36291 101.36292 101.36298 $15,000 $0 $0 $500 Transfers from Other Funds ~.... .~j fii".__'~___._____~I~'I)~$~~tt~II~1 'Less: LGA and MVHC Aid Loss I I ($295,076)1 01 . 2005 BUDGET.XLS:GenFundSumRev:8/18/2004 . GENERAL FUND SUMMARY 2005 Budget EXPENDITURES 2004 2005 $40,210 $271,765 $198,145 $29,500 $102,150 $204,730 $44,510 $204,470 $151,450 $103,175 $8,975 $21 ,400 $0 w.o.. $62,035 $288,570 $230,710 $38,650 $156,050 $227,195 $47,915 $206,250 $121,140 $150,115 $5,000 $21,625 $66,500 . Public Safe Law Enforcement Fire Buildin Inspections Civil Defense Animal Control Public Safe! Depreciation $836,580 $244,805 $242,850 $13,890 $43,425 $44,765 .:$ Public Works Inspections Public Works Administration Streets & Aile s Snow & Ice Street Li hting Parkin Lots Shop & Gara e Refuse Collection Engineerin Public Works Depreciation $131,790 $177,480 $577,340 $82,575 $102,500 $6,600 $135,525 $439,930 $370,000 $0 $155,785 $190,575 $885,480 $76,430 $108,500 $5,200 $180,845 $447,820 $470,000 $1,471,755 . 2005 B U DG ETX LS :Gen F undSum-Exp; 8/18/2004 . . . GENERAL FUND SUMMARY 2005 Budget Economic Oevelo ment Economic Development ~!IIItII8III~~.il_i~__._l~ll!II~ 2005 BUDGET.XLSGenFundSum-Exp:8/18/2004 . . SPECIAL REVENUE FUND 2005 Budget Community Center REVENUE - CURRENT AD VALOREM TAXES DELINQUENT AD VALOREM TAXES MOBILE HOME TAX PEN & INT - AD VALOREM TAXES HOMESTEAD CREDIT STATE GRANTS & AIDS - OTHER ROOM/SPACE RENTAL KITCHEN RENTAL/PARTY ROOM RENTALS CONCESSIONS USER FEES MEMBERSHIPS PROGRAM ACTIVITY FEES OTHER CHARGES FOR SERVICES INTEREST EARNINGS RENTAL OF EQUIPMENT CONTRIBUTIONS - PRIVATE OTHER MISC REVENUE TRANSFER FROM GENERAL FUND TRANSFER FROM LIQUOR 226.31011 226.31021 226.31031 226.31910 226.33402 226.33429 226.34101 226.34755 226.34740 226.34790 226.34791 226.34792 226.34999 226.36210 226.36221 226.36230 226.36299 226.39201 226.39207 2004 $1,018,355 $0 $0 $0 $0 $0 $81,695 $0 $72,000 $75,000 $400,000 $60,000 $6,000 $0 $500 $3,000 $250 $0 $250,000 $258,540 $4,000 $295,000 $500 $2,500 $0 $0 $1,000 $21,000 $35,000 $8,000 $32,945 $4,000 $10,000 2005 $709,735 $0 $0 $0 $0 $0 $113,000 $26,000 $82,000 $62,000 $460,000 $60,000 $6,000 $1,650 $500 $3,000 $450 $0 $250,000 $280,925 $4,000 $306,075 $500 . $0 $0 $0 $0 $23,555 $36,675 $8,575 $48,695 $3,000 $0 Supplies PRINTED FORMS & PAPER 226.45122.2030 $2,000 $2,000 PROGRAM OPERATING COSTS 226.45122.2065 $0 $0 MISC OFFICE SUPPLIES 226.45122.2099 $6,500 $6,500 CLEANING SUPPLIES 226.45122.2110 $7,300 $9,000 CLOTHING SUPPLIES 226.45122.2111 $7.000 $7,000 MOTOR FUELS 226.45122.2120 $0 $0 LUBRICANTS & ADDITIVES 226.45122.2130 $0 $0 CHEMICAL PRODUCTS 22645122.2160 $12,000 $10,000 POOL MAINTENANCE SUPPLIES 22645122.2161 $5,000 $13,500 MISC OPERATING SUPPLIES 22645122.2199 $18,250 $18,250 EQUIPMENT REPAIR PARTS 22645122.2210 $5,000 $5,000 VEHICLE REPAIR PARTS 22645122.2211 $0 $0 . EXPENDITURES Personal Services SALARIES, FULL TIME - REG SALARIES, FULL TIME - OT SALARIES, PART-TIME - REG SALARIES, PART-TIME - OT SALARIES, TEMPORARY - REG SALARIES, TEMPORARY - OT SALARIES, OTHER SEVERANCE PAY PERA CONTRIBUTIONS FICA CONTRIBUTIONS MEDICARE CONTRIBUTIONS HEALTH/DENTAL/LIFE INSURANCE U. C. BENEFIT PAYMENTS WORKER'S COMP BENEFIT PAYMT 226.45122.1010 226.45122.1020 226.45122.1030 226.45122.1031 226.45122.1040 226.45122.1050 226.45122.1090 226.45122.1110 226.45122.1210 226.45122.1220 226.45122.1250 226.45122.1310 226.45122.1420 226.45122.1520 2005 BUDGETXLS:Spec Revenue Fund-Comm. Ctr:8/18/2004 . . . SPECIAL REVENUE FUND 2005 Budget Community Center 226.45122.2220 226.45122.2230 226.45122.2250 226.45122.2299 226.45122.2410 226.45122.2499 226.45122.2471 226.45122.2998 TIRES BUILDING REPAIR SUPPLIES LANDSCAPING MATERIALS MISC REPAIR & MTC SUPPLIES SMALL TOOLS & EQUIPMENT TOOLS & EQUIP - COMPUTERS TOOLS & EQUIP - OFFICE EQUIPMENT COST OF GOODS SOLD $0 $4,000 $3,000 $5,000 $4,000 $0 $0 $0 $0 $4,000 $2,000 $10,000 $6,000 $3,000 $1,000 $0 S & Ch erv.ces arges PROF SERVICES - MANAGEMENT FEE 226.45122.3070 $400 $400 PROF SERVICES - DATA PROCESSING 226.45122.3090 $4,000 $4,000 PROF SERVICES - WEBSITE/EMAIL 226.45122.3092 $400 $4,000 PROF SERVICES - CUSTODIAL 226.45122.3110 $500 $1,000 PROF SERVICES - LAUNDRY 226.45122.3111 $3,000 $3,000 PROF SERVICES - SLOG/EQUIP 226.45122.3112 $5,000 $6,500 MAINTENANCE AGREEMENTS 226.45122.3190 $15,000 $10,000 PROF SERVICES - NEWSLETTER 226.45122.3195 $0 $0 MISC PROFESSIONAL SERVICES 226.45122.3199 $2,000 $6,000 TELEPHONE 226.45122.3210 $12,000 $12,000 POSTAGE 226.45122.3220 $500 $1,000 CABLE/NETWORK SERVICES 226.45122.3250 $2,200 $2,500 TRAVEL EXPENSE 226.45122.3310 $500 $900 CONFERENCE & SCHOOLS 226.45122.3320 $2,500 $6,000 EXPO EXHIBITOR ADMISSION 226.45122. $0 $4,500 ADVERTISING 226.45122.3499 $10,000 $12,000 GENERAL PUBLIC INFORMATION 226.45122.3520 $1,000 $1,000 BROCHURES 226.45122.3560 $6,000 $7,200 GENERAL LIABILITY INSURANCE 226.45122.3610 $34,345 $29,715 PROPERTY INSURANCE 226.45122.3620 $7,075 $8,500 MISC. GEN INSURANCE (WORK COMP) 226.45122.3699 $10,190 $10,670 ELECTRIC 226.45122.3810 $74,000 $74,000 GAS 226.45122.3830 $76,000 $80,000 REPAIR & MTC - BUILDINGS 226.45122.4010 $20,800 $5,000 REPAIR & MTC - MACH & EQUIP 226.45122.4044 $95,700 $6,000 REPAIR & MTC - VEHICLES 226.45122.4050 $0 $0 REPAIR & MTC - OTHER 226.45122.4099 $0 $2,000 EQUIPMENT RENTAL 226.45122.4150 $15,000 $12,000 UNIFORM RENTAL 226.45122.4 170 $1 ,500 $1,500 TOWEL RENTAL 226.45122.4171 $1,100 $1,100 DUES, MEMBERSHIP & SUBSCRIPTIONS 226.45122.4330 $1,500 $1,800 TOWING CHARGES 226.45122.4360 $0 $0 LICENSES & PERMITS 226.45122.4370 $700 $700 CUSTOMER DISCOUNTS 226.45122.4379 $0 $0 BANK CHARGES 226.45122.4398 $5,500 $7,000 MISC OTHER EXPENSE 226.45122.4399 $300 $300 OPENING CELEBRATION EXP 226.45122.4429 $0 $0 2005 BUDGETXLS:Spec Revenue Fund-Comm. Ctr.:8/18/20D4 . . . SPECIAL REVENUE FUND 2005 Budget Community Center CapitalOutla IMPROVEMENTS MOTOR VEHICLES FURNITURE & FIXTURES OFFICE EQUIPMENT COMPUTER EQUIPMENT CAPITAL EXPENDITURES - "A" LIST 226.45122.5301 226.45122.5501 226.45122.5601 226.45122.5701 226.45122.5702 226.45122.5801 $0 $0 $0 $0 $0 $23,900 $0 $0 $0 $0 $0 $204,400 Debt Service LEASE PYMT TO HRA - PRINC LEASE PYMT TO HRA - INT TRANSFER TO DEBT SERVICE FD 226.45122.6040 226.45122.6140 226.45122.7205 $0 $0 $662,455 $0 $0 $350,000 Communit Center Pro ramming RENTAL ROOM SUPPLIES OFFICE SUPPLIES - PROGRAMMING OPER SUPPLIES - CONCESSIONS PARTY ROOM SUPPLIES CLIMBING WALL SUPPLIES FITNESS AREA SUPPLIES GYMNASIUM SUPPLIES INDOOR PLAY SUPPLIES POOL SUPPLIES "THE WAREHOUSE" SUPPLIES WHEEL PARK SUPPLIES GEN PROGRAMMING - OP COSTS NON-FOOD PRODUCTS T&E/OTHER CONCESSION FOOD PRODUCTS PROF SERVICES - FITNESS PROF SERVICES - PROGRAM INSTR PROF SERVICES - GENERAL PROGRAMMING ADVERTISING - PROGRAMMING EQUIP RENTAL - PROGRAMMING DU ES/MEM SH I P /SUBSCR-PROGMIN PRIZES 226.45127.2075 226.45127.2099 226.45127.2145 226.45127.2146 226.45127.2171 226.45127.2172 226.45127.2173 226.45127.2174 226.45127.2175 226.45127.2176 226.45127.2177 226.45127.2198 226.45127.2549 226.45127.2499 226.45127.2541 226.45127.3012 226.45127.3013 226.45127.3199 226.45127.3499 226.45127.4150 226.45127.4330 226.45127.4390 $2,000 $0 $3,000 $6,500 $500 $1,000 $500 $500 $2,000 $500 $500 $7,300 $20,550 $11,300 $50,000 $3,800 $1,500 $1,500 $3,500 $2,000 $250 $1,500 $2,600 $0 $3,000 $6,500 $750 $500 $500 $500 $1,000 $800 $1,500 $8,000 $2,000 $0 $52,000 $2,000 $1,500 $1,000 $3,500 $2,000 $250 $2,500 2005 BUDGET.XLS:Spec Revenue Fund-Comm. Ctr:8/18/2004 . SPECIAL REVENUE FUND 2005 Budget Park Fund REVENUE CURRENT AD VALOREM TAXES DELINQUENT AD VALOREM TAXES MOBILE HOME TAX PEN & INT" AD VALOREM TAXES FIELD FEES TEAM FEES PARK RENTAL FEES CONCESSION REVENUE OTHER CHARGES FOR SERVICES INTEREST EARNINGS REFUNDS/REIMBURSEMENTS IN OTHER MISC REVENUE TRANSFER FROM GENERAL FUND TRANSFER FROM OTHER FUNDS 225.31011 225.31021 225.31031 225.31910 225.34771 225.34770 225.34780 225.34772 225.34999 225.36210 225.36290 225.36299 225.39201 225.39203 2004 $653,875 $0 $0 $0 $0 $6,500 $2,000 $0 $0 $5,225 $0 $0 $0 $90,000 2005 $847,515 $0 $0 $0 $500 $6,000 $2,200 $3,000 $0 $6,000 $0 $0 $0 $0 EXPENDITURES --------------------------------------------- . Personal Services SALARIES, FULL TIME - REG SALARIES, FULL TIME - OT SALARIES, PART-TIME - REG SALARIES, PART-TIME - OT SALARIES, TEMPORARY - REG SALARIES, TEMPORARY - OT SALARIES, OTHER SEVERANCE PAY PERA CONTRIBUTIONS FICA CONTRIBUTIONS MEDICARE CONTRIBUTIONS HEAL TH/DENTAULlFE INSURANCE U. C. BENEFIT PAYMENTS WORKER'S COMP BENEFIT PAYMT $203,440 $2,750 $0 $0 $38,000 $0 $0 $1,000 $13,615 $15,265 $3,570 $35.460 $0 $0 225.45201.1010 225.45201.1020 225.45201.1030 225.45201.1031 225.45201.1040 225.45201.1050 225.45201.1090 225.45201.1110 225.45201.1210 225.45201.1220 225.45201.1250 225.45201.1310 225.45201.1420 225.45201.1520 S $235,200 $4,200 $0 $0 $35,500 $0 $0 $0 $0 $15,205 $17,050 $3,990 $38,795 $0 upplies PRINTED FORMS & PAPER 225.45201.2030 $0 $0 SAFETY SUPPLIES 225.45201.2065 $2,400 $3,000 MISC OFFICE SUPPLIES 225.45201.2099 $200 $250 CLEANING SUPPLIES 225.45201.2110 $600 $700 CLOTHING SUPPLIES 22545201.2111 $650 $725 MOTOR FUELS 22545201.2120 $6,000 $15,000 LUBRICANTS & ADDITIVES 225.45201.2130 $1,600 $2,400 CHEMICAL PRODUCTS 225.45201.2160 $8,500 $10,000 MISC OPERATING SUPPLIES 225.45201.2199 $22,000 $22,000 EQUIPMENT REPAIR PARTS 225.45201.2210 $4,200 $6,200 VEHICLE REPAIR PARTS 225.45201.2211 $3,400 $4,000 TIRES 225.45201.2220 $1,000 $1,500 . 2005 BUDGET.XLS:Spec Revenue Fund.Parks:B/1B/2004 . SPECIAL REVENUE FUND 2005 Budget Park Fund BUILDING REPAIR SUPPLIES LANDSCAPING MATERIALS MISC REPAIR & MTC SUPPLIES 225.45201.2230 225.45201.2250 225.45201.2299 $3,600 $4,500 $9,000 $5,000 $20,000 $18,000 Small Tools and Equipment SMALL TOOLS/MISC T&E/MACHINERY T&E/FURNITURE T&E/OFFICE EQUIPMENT T&E/COMPUTER EQUIPMENT T&E/OTHER 225.45201.2410 225.45201.2440 225.45201.2460 225.45201.2471 225.45201.2472 225.45201.2499 $1,500 $0 $0 $0 $0 $0 $1,500 $7,000 $0 $0 $0 $5,000 . Services and Char es PROF SERVICES - CUSTODIAL MAINTENANCE AGREEMENTS . MISC PROFESSIONAL SERVICES TELEPHONE TRAVEL EXPENSE CONFERENCE & SCHOOLS FREIGHT ADVERTISING GENERAL PUBLIC INFORMATION VEHICLE INSURANCE ELECTRIC GAS REPAIR & MTC - BUILDINGS REPAIR & MTC - MACH & EQUIP REPAIR & MTC - VEHICLES ADOPT-A-PARK MAINT/EXP PATHWAY MAINTENANCE REPAIR & MTC - OTHER EQUIPMENT RENTAL UNIFORM RENTAL MISC RENTALS DUES, MEMBERSHIP & SUBSCRIPTIONS BOOKS & PAMPHLETS TOWING CHARGES LICENSES & PERMITS PRIZES TREE REPLACEMENT MISC OTHER EXPENSE PARKS & RECREATION - DEPRECIATION 225.45201,3110 225.45201.3190 225.45201.3199 225.45201.3210 225.45201.3310 225.45201.3320 225.45201.3330 225.45201.3499 225.45201.3520 225.45201.3630 225.45201.3810 225.45201.3830 225.45201.4010 225.45201.4044 225.45201.4050 22545201.4090 225.45201.4091 225.45201.4099 225.45201.4150 225.45201.4170 22545201.4199 225.45201.4330 225.45201.4350 22545201.4360 225.45201.4370 22545201.4390 225.45201.4391 225.45201.4399 $0 $0 $3,400 $2,300 $300 $1,200 $0 $650 $500 $0 $5,000 $800 $3,000 $2,000 $2,000 $3,200 $1,000 $2,000 $500 $3,000 $0 $400 $150 $0 $0 $0 $0 $1 ,500 $0 $0 $0 $5,500 $2,800 $350 $1,600 $0 $650 $600 $0 $5,500 $1,300 $3,300 $2.400 $2,200 $3,200 $1,500 $2,000 $1,400 $2,800 $0 $400 $150 $0 $0 $0 $0 $1 ,500 $402,050 . Capital Outlay IMPROVEMENTS 225.45201 _5301 $0 $15,000 MOTOR VEHICLES 225.45201,5501 $30,000 $16,000 FURNITURE & FIXTURES 225.45201,5601 $0 $0 OTHER EQUIPMENT 225.45201,5801 $46,500 $44,000 2005 BUDGET.XLS;Spec Revenue Fund-Parks:8/18/2004 . SPECIAL REVENUE FUND 2005 Budget Park Fund Parks/1m rovements CITY BALLFIELDS/NSP IMPR 225, $0 $0 SOCCER FIELDS IMPR 225, $0 $12,000 PARK ADA/STRUCTURE IMPR 225. $10,000 $5,000 WEST/EAST BRIDGE PARK IMPR 225. $15,000 $0 PRAIRIE/OTTER CREEK PARK IMP 225. $0 $0 CARDINAL HILLS TOT LOT IMPR 225. $0 $35,000 PIONEER PARK IMPR 225. $30,000 $35,000 RIVER MILL PARK IMPR 225. $0 $0 4th STREET RINK IMPROVEMENT 225. $0 $25,000 WILDWOOD RIDGE PARK/ROLLLlNG WOODS 225. $0 $0 1. Pia round Equipment $0 $0 2. Landscaping & Gradin $0 $0 3. Picnic Tables,Benches & Garba e cans $0 $0 4. Open Air Shelter $0 $0 5_ Trees $0 $0 GROVELAND PARK IMPROVEMENT 225. $65,000 $20,000 TOWER PARKNAllEY VIEW IMPROVEMENT 225. $10,000 $0 ELLISON RESTROOMS 225. $65,000 $50,000 WILDWOOD PARK IMPR 225 $5,000 $0 . COUNTRY CLUB PARK IMPR 225. $20,000 $0 HILLCREST PARK - BALLFIELD FENCE 225. $0 $8,000 PAR WEST IMPROVEMENTS 225. $15,000 MISC OPERATING SUPPLIES 225.45202.2199 $0 $10,000 MISC PROFESSIONAL SERVICES 225.45202.3199 $0 $6,000 NSP Ballfields Cleanin Su ies Motor Fuels lubricants General 0 eratin Supplies Misc. Re air/Maint. Supplies Misc. Professional Services Electricity Repair/Maint - Buildin s Improvements Other Equi ment Mise, Other Ex ense 225.45203.2110 225.45203.2120 225.45203.2130 225.45203.2199 225.45203.2299 225.45203,3199 225.45203.3810 225.45203.4010 225.45203.5301 225.45203.5801 225.45203 $150 $500 $100 $500 $2,000 $2,000 $7,000 $200 $25,000 $8,500 $0 $150 $1,000 $250 $600 $3,550 $2,500 $7,000 $500 $38,000 $0 $4,300 . 2005 BUDGET.XLS_Spec Revenue Fund-Parks:8/18/2004 SUMMARY Debt Service Funds 2005 Budget Forecast . REVENUE 2004 2005 Current ad valorem: Interest: Special asmt--Count : Transfer in -Tax Increment: Transfer in--Communit Center Fund: Transfer in-Sewer Access Fund (\NINTP note): $723,293 * $134,330 $789,609 $118,500 $350,000 * $500,000 ----------------------------------------------- EXPENDITURES 2004 2005 Principal: Interest: Payin a ent fees: Interest ex : $4.736,539 $1,412,755 $7,549 $0 $1,811,126 $1,289,607 $5,510 $0 . 'v' ~ '~,:<",:" '. ;T~m~l::'i:BieENrnliF,I1I:REs. .. .. All other Debt Comm Ctr Bond *Scheduled Levy Less: (1) yr reduction because of bond fund surplus $1,088,293 (365,000) $685,000 (335,000) Net Levy $723,293 $350,000 . 2005 BUDGETXLS:Debt Service Fund-Forecast:8/18/2Q04 . CAPITAL OUTLA Y FUND SUMMARY OF DESIGNA TED FUND BALANCE USES Fund Balance Reserve: 12-31~03 $1,010,000 Projected Uses: 2004 New Fire Truck Reserve (4th year) $35,000 Land Acquisition - Ind. Park (7th year) $100,000 Library Expansion - Phase I $450,000 2003 New fire Truck Reserve (3rd year) $35,000 Land Acquisition - Ind. Park (6th year) $66,600 2002 Sealcoating Program $35,000 New Fire Truck Reserve (2nd year) $35,000 Land Acquisition - Ind. Park (5th year) $100,000 2001 New Fire Truck Reserve (1 st year balance) $5,000 Land Acquisition - Ind. Park (4th year) $90,000 1999 Land Acquisition - Ind. Park (3rd year) $25,000 1998 Land Acquisition - Ind. Park (2nd year) $75,000 1997 Land Acquisition - Ind Park (1 st year) $75,000 . Concession Bldg - Meadow Oak Park $12,000 Designated Uses Through 2004 $1,138,600 2004 Budgeted Reserve $85,000 2004 Sale of Land - Theater & Culvers $1,250,000 Estimated Undesignated Balance - 12-31-04 $1,206,400 Budgeted Revenue 2005 - without land sales $185,800 Budget Expenditures - 2005 Land Acquisition - Ind. Park (8th year) $100,000 Library Expansion Balance ($800,000-$450,000) $350,000 Fire Truck Reserve (5th year) $35,000 7th St. Extension - Minnesota To Elm $600,000 (1/4) of Phase II Public Works Bldg Expansion $100,000 Deputy Registrar Bldg. -Exterior $30,000 $1,215,000 Project Balance. Capital Outlay Fund 12-31.05 ($77,200) . DAWN/EXCELlBUDG ET: COFund-Designated Balances:8/18/2004 . LEVY AND STATE AID REVENUE COMPARISONS 2003 2004 2005 Base Levy Limit (Taxes) $4,939,980 $5,143,817 $5,988,759 Add: Debt Levy (Taxes) 1 ,842,038 1 ,814,098 1 ,073.293 Sub-Total $6,782,018 $6,957,915 $7,062,052 Additional State Aids: LGA $18,194 ($18,194) 0 Market Value Homestead included in taxes ($276,882) included in taxes Credit Transit Aid (Bus) $26,674 ($26,674) 47,130 Total Tax & Aid Revenue $6,826,886 $6,636,165 $7,109,182 . . DAWN/XCELlBUDGET:Levy&StateAid Comparison:8/18/2004 . . LO 0 0 >< N ctl "'Cl f- Q.) Q) "0 Q.) z 'e a.. Q.) W- E CI) 0 ctl :r: ~ ..... u 0 LO C Q.) 0 - :J 0 <f?- ro N LO > .L Q) ~ ~ '- ctl 2 x ctl f- LO 0 0 N "'CJ Q.) "0 Q.) 'e- a.. x ctl f- ... 0 0 N Q) E 0 I LO 4- 0 ...J 0 0 N <( Q) i= :::l Z rn W > Cl (j) en ~ "- W co a::: :2 . MOLOLONLO <DN'<tCJlLOCO l() I'-- 00 c: "'!. LO. 6'7tFTtA-;.~;;;. 000000 OLOLOLOOO l() 1'--. 1'--_ 1'--. c: LO. ....0...... (')0 N O')(',J'<too......co tFT..................NN tFTtFTfhtFTtFT I'--LOLO~~o; MOO 00...... 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Concession Counter Showcase Ability to display items, increase pro-shop $5,000 TV's Mounted in Fitness Area Changing to FM radio signal for audio $2,000 Fitness Equipment Replace 2 bikes, new cross trainer & back row $11,000 Picnic Tables Patio and Areas around MCC $8,000 Security Camera East end of pool to cover blind spots $1,000 Permanent Signs Around building, Pool Rules, etc. $7,500 Web-Site for MCC Software Purchase .:f $4,000 Replace Pool Furniture 26 of 52 Chairs $3,800 Table Replacement Eight foot tables $4,200 Conference Call Equipment For meeting rooms $600 Mural Painted Birthday Party Room $2,000 Counter Replacement & Ice Machine Catering Kitchen by Miss. Room $11 ,000 Concession Equipment Commercial microwave & pizza ovens $1,200 Upgrade Electrical Front Counter and Gymnasium $6,000 Air Handling Improvements For Aquatic Area as recommended by Eng. $125,000 Replace Pulley Unit De-humidification Unit $4,500 Cap Door Frames Family Locker Room to start $4,400 Pool Area window sill improvements Pitting due to standing water $2,000 Snow removal equipment Smaller snowblowers for entryways $1,200 TOTAL "A" PRIORITIES $204,400 Christmas Decorations MCC Hallways and exterior $5,000 Shoe Cubby/Bench Placed outside the family locker room $5,000 Deck Storage and Carts Swim lesson equipment $2,000 Information Kiosk Permanent in Main Hallway $6,000 Replace benches In Family Locker room $7,750 TOTAL "B" PRIORITIES $25,750 . . Community center sign Building mounted facing west parking lot $3,500 Landscaping Move irrigation lines, trees & south side $5,000 Indoor Play Structure Add on large component $45,000 Staging Material F or theater group and other functions $5, 1 00 Council Dias Fix De-lamination ??? Pool Games BbalI nets, water polo nets $1,000 Mural Painted Around Family hot tub $2,000 Water Toy Zero Entry area palm tree $3,000 Shallow depth refrigerator Miss. Room Alcohol providers use $2,000 Ornamental Trees Along interior Gallery Hallway $1,000 Carpet Bridge Meeting Room Noise reduction, comfort $2,700 TOTAL "C" PRIORITIES - $70,300 . . . "'0 >. >. LL C'C C'C c: ~ ~ 0 U 0 0 w ro ro ~ ro ~ 0:::: C'C ..... 19 ..... ..... m ..... w w w w w c: '6.. c: 'is.. c: c: w c: W C'C W C'C W W ..... 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