City Council Minutes 07-22-1996MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 22, 1996 - 7 p.m.
Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom
Perrault
Members Absent: None
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A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY TOM
PERRAULT TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
JULY 8, 1996, AS WRITTEN. Voting in favor: Clint Herbst, Tom Perrault,
Shirley Anderson, Brad Fyle. Abstaining: Brian Stumpf. Motion passed.
None.
None.
5. Consent agenda.
Mayor Brad Fyle requested that item 5D be removed from the consent
agenda for discussion.
Councilmember Perrault noted that the resolution for item 5A was adopted
on June 24, 1996; therefore, item 5A was deleted from the agenda.
A. Consideration of adopting a resolution authorizing prepayment of
debt. 1986A G.O. Bond. This item was deleted from the agenda, as the
resolution was adopted at the June 24, 1996, meeting.
B. Consideration of approving issuance of a traveling show license for
Kelly Miller Brothers Circus - Chamber of Commerce.
Recommendation: Approve the issuance of a traveling show license
to the Monticello Chamber of Commerce for the Kelly Miller Brothers
Circus to be held on August 22, 1996, contingent on proof of liability
insurance; Waive the Surety bond and license fee requirement; Bill
posting on city light posts is prohibited.
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Council Minutes - 7/22/96
C. Consideration of authorizing a voluntary payment to League of
Minnesota Cities for funding a work plan to address city "right-of-way"
issues. Recommendation: Approve the voluntary contribution of
$444 to the League of Minnesota Cities work plan regarding right-of-
way issues.
D. Consideration of calling for a special Council meeting to discuss the
recently- adopted storm sewerop licy. This item was removed from the
consent agenda for discussion.
E. Consideration of change order #1 - River Street Sanitary Sewer,
Project 96-06C. Recommendation: Approve change order #1 on
City Project 96-06C, River Street Trunk Sanitary Sewer, with Richard
Knutson, Inc., in the amount of $5,663.75.
F. Consideration of final payment on Cardinal Hills 5th Addition, Project
95-06C - Kadlec Excavating. Recommendation: Authorize final
payment to Kadlec Excavating of Mora, Inc., for Cardinal Hills 5th
Addition, Project 95-06C, in the amount of $31,768.98.
G. Consideration of approving pecifications for Heartland Bus contract
bid renewal. Recommendation: Approve the specifications and
authorize advertisement for bids for Heartland Express service
contract.
H. Consideration of change order #1 to commuterap rking lot project,
erect 96-08C.., for fire hall Viking 1Qtexpansion.
Recommendation: Authorize City staff to negotiate a change order
with Buffalo Bituminous for adding onto the fire hall parking lot at an
estimated cost of around $2,500. Allow the public works department
the flexibility to do the curb removal and common excavation if time
permits.
I. Consideration of appointing Parks Commissioner.
Recommendation: Approve the appointment of Robbie Smith to the
Parks Commission.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY SHIRLEY
ANDERSON TO ADOPT ITEMS 513, 5C, 5E, 5F, 5G, 5H, AND 5I AS
RECOMMENDED. Motion carried unanimously.
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Council Minutes - 7/22/96
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5D. Consideration Qf calljLag for a special Council meeting to discuss the
recently- adopted storm sewer policy.,
Mayor Fyle requested that the Council schedule a special meeting to
discuss the recently -adopted storm sewer policy prior to a regular
meeting rather than on a separate night.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRIAN STUMPF TO SCHEDULE A SPECIAL MEETING
FOR AUGUST 26, 1996, AT 6 P.M., TO DISCUSS THE STORM SEWER FEE
POLICY. Motion carried unanimously.
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Mayor Fyle opened the public hearing.
City Administrator Rick Wolfsteller reported that the proposed assessment
roll listed those accounts which were delinquent more than 60 days and also
included an administrative fee of $25 per account. It was recommended that
the assessment roll be adopted for certification in 1997 at an interest rate of
8%.
John and Donna Born stated that they recently repossessed the property
known as B -Clean Laundry located at 355 East Broadway and asked why the
delinquent account was allowed to accumulate so high. The total deliquent
amount owed since the last certification was approximately $1,800. In
addition, the building was damaged estimated at $30,000 - $40,000. The
Borns asked what options were available for paying the bill and asked that
Council consider reducing the amount of interest charged.
Administrator Wolfsteller explained that the delinquent list is adopted as an
assessment roll on a quarterly basis, and all owners are notified. If an owner
makes arrangements to pay the amount over time and payments remain
current, the City would keep the account off the delinquent list; however, if
payments are not made as agreed, the account would be added to the
delinquent list and certified to the taxes. Wolfsteller noted that typically the
penalties and interest are not waived on delinquent accounts.
There being no other comments from the public, the public hearing was
closed.
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Council Minutes - 7/22/96
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY SHIRLEY ANDERSON TO ADOPT THE ASSESSMENT ROLL
EXCLUDING THE B -CLEAN LAUNDRY ACCOUNT AND AUTHORIZE THE CITY
ADMINISTRATOR TO NEGOTIATE A PAYMENT PROGRAM WITH THE NEW
OWNERS, JOHN AND DONNA BORN. Motion carried unanimously.
SEE RESOLUTION 96-36.
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8. Consideration of a request to modify terms of purchase agreement - OJIL-Lan%z
parcel. i
City Administrator Wolfsteller reported that the City entered into a purchase
agreement with Ken and Carol Bohanon on March 7, 1996, to acquire their
158 -acre farm on West County Road 39. As part of the purchase agreement,
the City provided a $75,000 down payment at closing and agreed to pay the
$450,000 balance without interest by a contract for deed that would be paid
primarily in two installments of $225,000 each when the City received a
valid permit from the PCA for sludge application on the land and when the
City received loan proceeds from the Public Facilities Authority. In any
event, each of the installments would have to be paid by December 31, 1996.
During negotiations with the Bohanons, the City was under the impression
that the application for the biosolids permit would take approximately 90
days or more, and the City anticipated receiving a permit by June 1996.
Wolfsteller noted that he was recently informed by the PCA that a draft
permit should be available within the next few days, but the actual permit
cannot be issued until after a 30 -day comment period. Bohanons have
indicated that they expected half of the money to be paid by June; and since
they felt the delay in the City receiving the sludge permit was beyond their
control, they requested that Council consider amending the purchase
agreement by making a $100,000 payment at this time, with the balance of
the first half payment due when the permit is issued by the State.
Wolfsteller explained that if the City paid $100,000 to the Bohanons at this
time and the permit was issued by the PCA within the next 30 days, the City
would lose interest earnings of approximately $400.
Council noted that the City's commitment to purchasing the property was
strong and that the Bohanons had been very cooperative; however, it was the
view of Council that the City was paying a premium price for the property
and did not want to also lose interest earnings by amending the purchase
agreement.
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Council Minutes - 7/22/96
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY CLINT HERBST TO RELEASE $100,000 OF THE EXPECTED
$225,000 PAYMENT THAT WOULD HAVE BEEN DUE IN APPROXIMATELY 30
DAYS MINUS THE INTEREST ESTIMATED AT $400 THAT THE CITY WOULD
LOSE DURING THAT TIME. Motion carried unanimously.
The City Administrator noted that this item could be deleted from the
agenda, as the property owners withdrew their appeal regarding grass and
weed removal.
Public Works Director John Simola reported that the City's Construction
Inspector makes a yearly visual inspection of all the concrete sidewalks in
Monticello located on public property. For sidewalks located on the city grid
system, the City will replace up to two panels annually without charge to the
property owner. If the repair work involves three or more panels, the
property owner is notified and a public hearing is held to order the repair or
replacement, and the property owner is involved in the cost of repairs.
Simola noted that during this year's inspection, it was noted that 19 panels
need replacement. All areas needing replacement abutting private property
involve two panels or less with the exception of Maple Street on the west side
near St. Henry's Church, which may need three panels. Simola suggested
that the City pay for the replacement cost in this area since necessary
replacement was considered borderline.
Simola also noted that property owners will be notified if low tree branches
are hazardous and need to be trimmed. The public works department will
offer to provide the tree trimming service.
Councilmember Anderson asked whether the Construction Inspector makes a
note of hazardous sidewalk panels where water freezes during freeze/thaw
times of the year. Simola stated that it is difficult to avoid this situation if
there is snow on the boulevard; however, he will instruct the Construction
Inspector to make a note of those situations.
Councilmember Perrault requested that the boulevard near Pump 'n Munch
be reviewed, as it is bituminous rather than grass. In addition, Perrault
requested that Pine Street near the freeway bridge as noted under item #81
of the Sidewalk Inspection Report be reviewed a second time.
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Council Minutes - 7/22/96
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY BRIAN STUMPF TO AUTHORIZE CITY STAFF TO REPLACE 19
PANELS OF SIDEWALK ON THE GRID SYSTEM, IN ADDITION TO A FEW
SETTLED SECTIONS OF CURB AROUND THE COMMUNITY. MOTION
INCLUDES THE RECOMMENDATION THAT THE CONSTRUCTION INSPECTOR
INSPECT SIDEWALKS ON THE GRID SYSTEM DURING THE FREEZE/THAW
SEASON. Motion carried unanimously.
11. Consideration of -cycling contract .._- to market .ng- -
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Staff' requested that Council table this item pending receipt of information
from D & K Refuse and Recycling, the City's current recycling hauler.
12. Consideration of bills for the month of July.
AFTER DISCUSSION, A MOTION WAS MADE BY TOM PERRAULT AND
SECONDED BY SHIRLEY ANDERSON TO APPROVE THE BILLS FOR THE
MONTH OF JULY AS PRESENTED. Motion carried unanimously.
There being no further business, the meeting was adjourned.
ar n Doty
Office Manager