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Planning Commission Minutes 05-03-2011MINUTES MONTICELLO PLANNING COMMISSION Tuesday, May 3,2011- 6:00 PM Mississippi Room, Monticello Community Center Commissioners: Rod Dragsten, Brad Fyle, Charlotte Gabler, Barry Voight, and William Spartz Council Liaison: Lloyd Hilgart Staff. Angela Schumann, Ron Hackenmueller, Steve Grittman -NAC 1. 2. Call to order Commissioner Dragsten called the meeting to order at 6:00 p.m. Consideration to approve Planning Commission minutes of April 5th, 2011 BILL SPARTZ MOVED TO APPROVE THE MINUTES OF APRIL 5, 2011 AS AMENDED. MOTION WAS SECONDED BY CHARLOTTE GABLER. MOTION CARRIED 5 -0. 3. Citizen Comments None Q Consideration of adding items to the agenda None 5. Consideration of a request for Conditional Use Permit for Veterinary Facilities Quad Development is requesting an amendment to the approved Planned Unit Development for Monticello Business Center 5ch Addition to accommodate the construction of an approximately 7,680 square foot commercial building at 4300 School Boulevard. Planned Unit Development Requirements An amendment to PUD is required as the applicant is seeking to change the footprint size of the building, the building design, parking configuration, and landscaping treatments for the Phase II site. The Phase II commercial building is intended for use as a veterinary facility, which requires a Conditional Use Permit in the B-4 (Regional Business) District. Planning Commission Minutes — 05/03/11 Parking: The preliminary site plan includes12 existing parking spaces subject to the cross - easement, and the construction of 22 additional parking spaces with the Phase II development. Landscaping: The applicant is proposing a 3' landscaped area in front of the building and a 32' x 34' fully enclosed dog exercise area on the south side of the property. The northern side yard will feature a synthetic turf exercise area. The suggested landscaping plan does not detail the exact species or quantity, but will be required to meet or exceed the approved foundation landscaping plan. Lighting: The lighting plan submitted for the original PUD met all requirements. A final photometric plan compliant with the original approval will be required at building permit. Signage: The applicant is proposing approximately 105 square feet of wall signage for the building. Final building elevations will be required to include placement and sizing of all wall signage. The veterinary clinic has indicated that they will be included within the existing pylon signage and no separate free- standing signage is proposed for the site. Building Design: The current proposal is for a one and one half story building. The applicant will be required to submit a final building elevation design illustrating final materials and location placement consistent with the code requirements and compatibility with the original PUD. Conditional Use Permit Requirements Neighborhood Veterinary Facilities are permitted as conditional uses in the B -4 District. The applicant shall meet the Conditional Use Permit requirements in the following specific way: • The veterinary facility will offer services to small domestic animals only. • Staff on -site will manage waste and will dispose of in appropriate facilities. • Two outdoor fenced exercise areas will be constructed. Animals will be allowed in these areas during daytime hours and will be leashed when outside of fully enclosed areas. • The City's Animal Control officer will complete an annual inspection and submit a report to be filed with Conditional Use permit. Accessory Use Requirements Trash Handling: The trash handling enclosure serving the site will comply with code standards in the following way: Planning Commission Minutes — 05/03/11 • The Suggested Landscape Plan submitted illustrates the location of the trash handling enclosure along the south side of the facility. • Trash handling will be fully enclosed with a maintenance -free vinyl fence and gates. • The trash enclosure will be serviced from the interior (east- facing) side and will not face a right of way. • The B -4 District has a 0' lot line setback and as such, the proposed location meets the required setback. • The proposed site plan illustrates compliance with trash handling location and surface requirements. • The proposed material for the enclosure is a maintenance -free vinyl in a color compatible with the principal building. Final elevations for the enclosure shall be a requirement of the final building elevation plan. Retail Sales: The applicant has indicated that a limited amount of retail sales will occur on site and that they will comply with related conditions. Plat Standards The applicant also intends to re -plat a larger lot area than original illustrated on the approved preliminary plat, which will be accomplished through the final plat process. The public hearing was opened. Applicants Linda and Scott Jacobson responded to questions from the Commission. Linda noted that the building to which they'd like to move is a smaller building but space would be better utilized in terms of square footage. The public hearing was closed Rod Dragsten expressed his concern about approving the project without a clear understanding of the final design materials. Staff suggested several options to consider which would keep the project moving forward subject to a final review. Barry Voight requested an amendment to item #3 in Exhibit Z - Conditions of Approval. The amendment will state, "All animals must be leashed with the exception of animals in an enclosed area." BARRY VOIGHT MOVED TO APPROVE RESOLUTION # 2011 -43 RECOMMENDING APPROVAL OF THE AMENDMENT TO CONDITIONAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT FOR MONTICELLO BUSINESS Planning Commission Minutes — 05/03/11 CENTER 5TH ADDITION AND CONDITIONAL USE PERMIT FOR VETERINARY FACILITY FOR THE PROPOSED LOT 1, BLOCK 1, MONTICELLO BUSINESS CENTER 6TH ADDITION, CONTINGENT ON COMPLIANCE WITH THOSE CONDITIONS SPECIFIED IN AMENDED EXHIBIT Z AND CONTINGENT ON THE CONDITION THAT THE APPLICANT PRESENTS A FINAL STAGE PUD WITH FINISHING STANDARDS TO THE PLANNING COMMISSION WITHIN 30 DAYS. MOTION WAS SECONDED BY BILL SPARTZ. MOTION CARRIED 5 -0. 6. Public Hearin¢ — Consideration of a request for Rezonin¢ from B- 3(Hi2hwav Business) to B -4 (Regional Business) and a request for Amendment to Conditional Use Permit for Planned Unit Development for the Monticello Travel Center 2nd Addition. Applicant: IRET Properties The applicant has withdrawn the application. No further action is required at this time. Public Hearing - Consideration of an amendment to the Monticello Zoning Ordinance, Chapter 2.4, Chapter 5.3(D) and Chapter 5.4 The following amendments clarify existing components of the code, or are components of the previous code that need to be incorporated into the new code. 1. Amendment to the Monticello Zoning Ordinance, Chapter 2.4(B)(2) for the initiation of Zoning Ordinance Text and Map Amendments This amendment allows the Community Development Department to initiate Zoning Ordinance Text and Map Amendments and to call for hearings for expediency. Text of amendment: • 2.4(B)(2): (c) Recommendation of the Community Development Department; or Then re- letter (d) Action of the City Council. 2. Amendment to the Monticello Zoning Ordinance, Chapter 5.3(D) as related to the standards for Accessory Structures in the M -H District. This amendment replaces references to former R -4 district with "M -H" in all locations. Text of amendment: • 5.3(D)(2)(b): In the R-4 M- Hdistrict, one minor accessory building for storage of equipment and refuse is permitted for each manufactured home provided the accessory building can meet all required setbacks, and is designed of weather resistaneet material that will enhance the general appearance of the lot. 11 Planning Commission Minutes — 05/03/11 • 5.3(D)(3) (a): In all residential districts except A4 M -H, the following shall apply: • 5.3(D)(3)(b): In the # 4-M- H district, thefollowing shall apply: 3. Amendment to the Monticello Zoning Ordinance, Chapter 5.4 as related to the General and Specific Standards for Temporary Uses. The proposed amendment allows for seasonal uses and also changes provisions for "Tents, Canopies, Tarp Garages and Hoop Buildings" for these uses. There is also a need for an amendment to accommodate construction dumpsters outside of a building permit. This is intended for those property owners making interior renovations which do not require building permits. Text of Amendment: • Table 5 -8: Temporary Structure Amend text for Construction Dumpster (on private property). • Allowable Duration: 30 days without building permit. • Permit Required: No • Additional Requirements: 5.4(E)(1)(b). • Table 5 -8: Temporary Sale Amend to add additional line item for Seasonal Sales. o Allowable Duration: 60 days per permit /120 days maximum term • Permit Required: Yes • Additional Requirements: 5.5(E)5 and 5.4(E)(7) • Section 5.4(E)(1)(b: Construction Dumpster Additional text: (vi) Be secured with a cover to prevent litter and debris from escaping the dumpster. • Section 5.4(E)(7)(d): Tents, Canopies, Tarp Garages and Hoop Buildings Amended text: o Not be erected for more than a total of 30 days in any calendar year; with the exception of those uses with valid permits issued under 5.4(E)(8 -12). • Section 5.4(E)(12) Seasonal Sales 5 Planning Commission Minutes — 05/03/11 Add a new subsection after "Special Events'. Text of amendment: o Seasonal sales shall: o Be authorized in writing by the property owner if conducted on property not owned by the seasonal sale operator. o Not be located within any right -of -way o Not reduce available parking areas below that which is required by code; o Provide adequate ingress, egress and off - street parking areas; and o Be subject to the sign standards in Sections 4. There were questions and some discussion about construction dumpsters and hoop buildings. BARRY VOIGHT MOVED TO RECOMMEND APPROVAL OF ORDINANCE #529 AMENDMENTS TO MONTICELLO ZONING ORDINANCE, CHAPTER 2.4, CHAPTER 5.3 AND CHAPTER 5.4, BASED ON A FINDING THAT THE PROPOSED AMENDMENTS ARE CONSISTENT WITH THE INTENT OF THE PURPOSE STATEMENTS OF MONTICELLO ZONING ORDINANCE CHAPTER 2 AND SECTIONS 5.3 AND 5.4. MOTION WAS SECONDED BY CHARLOTTE GABLER. MOTION CARRIED 4 -1. BILL SPARTZ WAS OPPOSED. ROD DRAGSTEN MOVED THAT STAFF CONDUCT A STUDY WHICH INCLUDES A CITY HOOP BUILDING COUNT, PHOTOS OF THESE STRUCTURES, AND INFORMATION ABOUT HOW SUCH POLICY IS HANDLED IN OTHER COMMUNITIES. MOTION WAS SECONDED BY BRAD FYLE. MOTION CARRIED 4 -1. BARRY VOIGHT WAS OPPOSED. 8. Consideration to call for a public hearing on Amendment to the 2008 Monticello Comprehensive Plan for the Adoption of the 2011 Monticello Parks & Trails Plan Staff noted two upcoming meetings on May 17`x' and May 23d at which the public can review and comment on the Park & Trail Plan. Steve Grittman presented an overview of the process involved in preparing the Plan. He spoke of the public survey results and the invaluable input obtained from numerous stakeholders such as park and recreation groups, schools, athletic associations as well as various local advisory groups. Three priorities were identified in the Plan: Trails, Natural Open Space, and Water Access and Water- Oriented Use. Monticello will incorporate these priorities as well as connections to the Wright County Park and Trail Plan which is also currently being revised. The plan will focus on reorganizing the pathway system to Planning Commission Minutes — 05/03/11 connect existing parks in neighborhoods to the regional Bertram Park through trail, greenway and sidewalk access. The Plan envisions a series of neighborhood loops, connectors along corridors and perimeter loops. All existing trails follow roadways. The Plan instead intends to create more of a natural pathway on which to designate trailhead locations. It will be a guiding document rather than a detailed plan. Angela Schumann demonstrated how the Monticello's GIS platform will be used to create an interactive Park and Trails map for public use on the City's website. This user - friendly tool will be ready to launch in July. ROD DRAGSTEN MOVED TO CALL FOR A PUBLIC HEARING ON JUNE 7TH 2011 FOR AMENDMENT TO THE 2008 MONTICELLO COMPREHENSIVE PLAN FOR THE ADOPTION OF THE 2011 MONTICELLO PARKS & TRAILS PLAN. MOTION WAS SECONDED BY BILL SPARTZ. MOTION CARRIED 5 -0. 9. Consideration to call for a Public Hearin¢ on Amendment of the Monticello Zonin¢ Map The Planning Commission is asked to call for a public hearing for the adoption of a revised map illustrating the inclusion of two parcels which are annexed but were left off of the Official Zoning Map. The map features a slightly re- configured legend for ease -of- use. The map will also illustrate the Special Use Overlay District (related to Adult - Oriented Uses) as previously amended. BRAD FYLE MOVED TO CALL FOR A PUBLIC HEARING ON JUNE 7TH, 2011 FOR AMENDMENT TO THE OFFICIAL MONTICELLO ZONING MAP. MOTION WAS SECONDED BY BARRY VOIGHT. MOTION CARRIED 5 -0. 10. Community Development Director's Report Angela Schumann again noted the special meeting at 6:00 PM on May 17th to review and discuss the 2011 -2012 Goals & Objectives. The Community Workshop for the Park Plan has also been scheduled for that evening. Ron Hackenmueller agreed to provide a temporary sign update next month to clarify whether or not the interim ordinance has made an impact on the number of temporary sign permits issued this year. Cargill Kitchen Solutions has made removal of invasive species and restoration of oak savannah at the Bertram Chain of Lakes their employee contribution project for 2011. There was brief discussion about the four Embracing Downtown concept plans. The next step will include selecting a preferred alternative and beginning to work on the implementation phasing and financing plan. Commission members noted that the downtown already seems more vibrant now that the corner by the new Walgreens on Hwy 25 has opened up. Staff noted that there will be continued improvements on that block. 11. Adiournment 7 Planning Commission Minutes — 05/03/11 BRAD FYLE MOVED TO ADJOURN THE MEETING AT 7:47 PM. MOTION WAS SECONDED BY BARRY VOIGHT. MOTION CARRIED 5 -0. Recorder: Kerry T. Bw Approved: June 7, 2011 Attest: � Angela Sc u a munity Development Director