Planning Commission Minutes 01-03-2012MINUTES
MONTICELLO PLANNING COMMISSION
Tuesday, January 3, 2012 - 6:00 PM
Mississippi Room, Monticello Community Center
Commissioners:
Council Liaison Absent:
Staff.
StaffAbsent:
1. Call to order
Rod Dragsten, Brad Fyle, Charlotte Gabler, Barry Voight, and
William Spartz
Lloyd Hilgart
Angela Schumann, Steve Grittman -NAC
Ron Hackemnueller
Rod Dragsten called the meeting to order at 6:00 p.m.
2. Consideration to approve Planning Commission minutes of December 6th, 2011
BRAD FYLE MOVED TO APPROVE THE MINUTES OF DECEMBER 6, 2011.
MOTION WAS SECONDED BY BARRY VOIGHT. MOTION CARRIED 5 -0.
3. Citizen Comments None
Consideration of adding items to the agenda None
5. Consideration of a request for a Conditional Use Permit for Co- location of a
Wireless Telecommunication Service Antenna. Applicant: RKZ Consulting
The applicant requested a Conditional Use Permit to co- locate wireless communication
equipment on an existing wireless facilities tower located at 6111 Wildwood Boulevard
in the R -1 Single Family district. The applicant would replace their own existing antenna
array with newer technology. Antenna and equipment would be replaced at the same
elevation and new cabling and ground equipment would be located within the existing
enclosure with no visual or other impacts on the surrounding property. The site is fenced
and screened. The application appeared to be in compliance with each of the required
regulations of the code.
Rod Dragsten asked which telecommunications carrier would be upgrading equipment.
Steve Grittman reported that RKZ Consulting was representing AT &T.
The public hearing was opened. Hearing no public comment, the public hearing was
closed.
BILL SPARTZ MOVED TO APPROVE RESOLUTION 2012 -004 RECOMMENDING
APPROVAL OF THE CONDITIONAL USE PERMIT AS REQUESTED. MOTION
WAS SECONDED BY CHARLOTTE GABLER. MOTION CARRIED 5 -0.
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6. Public Hearing - Consideration of a request for amendment to the Monticello Zoning
Ordinance, Chapter 5, Section 1 as related to Conditional Uses in the R -3 (Multiple
Family Residential) District and a request for a Conditional Use Permit for a duplex
residential use in an R -3 District. Applicant: Bondhus, Mary K.
The applicant requested a zoning amendment to convert an existing single family home
to a duplex dwelling at 1349 Hart Boulevard. Two approvals would be necessary to
accommodate this request. First, the R -3, Medium Density Residential District, must be
amended to allow duplex dwellings as a conditional use. Secondly, a conditional use
permit which is specific to the subject property must be processed and approved under
that revised ordinance.
ZONING ORDINANCE AMENDMENT
The requested Zoning Ordinance amendment would make an allowance for conversions
from existing single - family to duplex dwellings in the R -3 Zoning District by conditional
use permit. The construction of new duplex dwellings in the district would not be
allowed. This approach would provide an opportunity for the City and property owners
to lessen the degree of nonconformity (by reason of density) in R -3 Districts. This would
also allow the City's long -tenn vision for the district to remain intact.
To make an allowance for duplex dwellings within R -3 Zoning Districts, the following
Ordinance modifications are necessary:
1. Uses by District (Table 5.1) must be modified to list "duplex" as a conditional use in
the B -3 Zoning District.
2. Regulations for Duplex Uses [Section 5.2 (C)(2)(b)] must be modified to stipulate
that duplex dwellings would be allowed within R -3 Zoning Districts by conditional
use permit when converted from single family residential dwellings. In this regard, it
is suggested that the Section be modified to read as follows (refer to highlighted text):
(b) Duplex
(i) A minimum of two (2) off - street parking spaces per unit
shall be provided within an enclosed garage of at least four
hundred (400) square feet.
(ii) All driveways and required off - street parking spaces shall
be surfaced with concrete, bituminous or approved
equivalent.
Legal non - conforming single family dwellings located
within R -3 Zoning Districts may be converted to duplex
dwellings by conditional use permit where
environmental conditions on the property support
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preservation of trees, drainaEe patterns, or other
related features.
CONDITIONAL USE PERMIT
Approval of a conditional use permit application requires that the City find that
conditions can be established to ensure that a certain set of criteria will be met. Staff
provided written comment identifying how each set of criteria would be met.
(i) The conditional use will not substantially diminish or impair property
values within the immediate vicinity of the subject property;
(ii) The conditional use will not be detrimental to the health, safety, morals,
or welfare of persons residing or working near the use;
(iii) The conditional use will not impede the normal and orderly development
of surrounding property for permitted uses predominant in the area;
(iv) The conditional use will not pose an undue burden on public utilities or
roads, and adequate sanitary facilities are provided;
(v) The conditional use can provide adequate parking and loading spaces,
and all storage on the site can be done in conformance with City code
requirements;
(vi) The conditional use will not result in any nuisance including but not
limited to odor, noise, or sight pollution;
(vii) The conditional use will not unnecessarily impact natural features such as
woodlands, wetlands, and shorelines; and all erosion will be properly
controlled;
(viii) The conditional use will adhere to any applicable additional criteria
outlined in Chapter S of the Ordinance for the proposed use.
Barry Voight asked if a variance would bean option in this situation. Staff summarized
that state statute does not allow for a variance to alter allowed use on a property.
Charlotte Gabler asked if any overlays were involved in this parcel. Angela Schumann
responded that a Wild and Scenic Overlay was in place as the property abuts the river.
Steve Grittman confirmed that there are not many single - family homes in R -3 District
that are on such a large piece of property and that this action would actually bring the
property more into conformance with the intent of the district. It allows for incremental
intensification of the density at this time.
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The public hearing was opened.
Applicant Mary K. Bondhus, of 7336 Aladdin Ave NW in Buffalo, outlined her plan for
remodeling of the home and responded to questions. The dwelling would be divided into
two separate units and follow all applicable building and fire codes. Hot water heating
would be replaced with natural gas heat. New furnaces would be installed. The electrical
would be redone. Plumbing would be separate.
Hearing no further public comment, the public hearing was closed.
DECISION 1: ZONING ORDINANCE AMENDMENT
BARRY VOIGHT MOVED TO RECOMMEND APPROVAL OF ORDINANCE #541
RECOMMENDING APPROVAL OF THE ZONING ORDINANCE AMENDMENT
TO ALLOW THE CONVERSION OF SINGLE FAMILY RESIDENTIAL
DWELLINGS LOCATED IN R -3 DISTRICTS TO DUPLEX DWELLINGS BY
CONDITIONAL USE PERMIT. MOTION WAS SECONDED BY BRAD FYLE.
MOTION CARRIED 5 -0.
DECISION 2: CONDITIONAL USE PERMIT FOR 1349 HART BOULEVARD
BARRY VOIGHT MOVED TO APPROVE RESOLUTION 2012 -001, APPROVAL OF
THE CONDITIONAL USE PERMIT, CONTINGENT ON COMPLIANCE WITH
THOSE CONDITIONS SPECIFIED IN EXHIBIT Z AS FOLLOWS. MOTION WAS
SECONDED BY BRAD FYLE. MOTION CARRIED 5 -0.
Exhibit Z — Conditions of Approval
Mary K. Bondhus
Conditional Use Permit
City Officials approve the Zoning Ordinance Amendment making an allowance
for the conversion of single family residential dwellings to duplex dwellings in
the R -3 Zoning District by conditional use permit.
2. The floor area of the duplex dwelling comply with the minimum area
requirements of Chapter 5 of the Zoning Ordinance (based upon the number of
bedrooms provided).
3. Not less than two off - street parking spaces be provided per dwelling unit within
an enclosed garage. Such garage shall measure not less than 400 square feet in
size.
4. During the use of the property as a two - family structure under the CUP, no
subdivision shall be permitted that would alter the use of the property. This
restriction is not intended to restrict conveyances of portions of the property for
public use.
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5. All driveways and required off - street parking spaces be surfaced with concrete,
bituminous or approved equivalent.
6. Issues related to grading and drainage shall be subject to review and comment by
the City Engineer.
7. Public Hearing - Consideration of request for Amendment to Conditional Use
Permit for Planned Unit Development for a proposed parking lot expansion for an
industrial use in the Central Community District (CCD). Applicant: Cargill
Kitchen Solutions
The Cargill site is currently occupied by a variety of buildings associated with the
"Cargill Kitchen Solutions" business operations. The area in which the new parking lot is
proposed, located at 206 4`1' Street West, had been occupied by a single family home. The
requested amendment involves an expansion of the existing CUP (for PUD) site
boundaries and the conversion of a single family residential lot to a parking lot. The
proposed parking lot would be located south of 4, Street and west of Liam Street.
The parking lot includes 29 stalls and is proposed to be accessed from the east via Linn
Street. Linn Street is a partially improved right of way that enters the Cargill property and
dead ends used for driveway for Cargill activities on the west side of property.
Cargill shift overlap has limited parking options for employees. The application is
intended to increase the off - street parking supply, particularly for the business activities
toward the west end of the campus.
Steve Grittman indicated that there was a problem with the proposal submitted due to the
size of the lot width and existing code requirements related to parking. There was not
enough space in the design to accommodate backing movements in dead end conditions.
Cars wouldn't have enough turning radius.
Staff offered an unconventional alternative because Limn Street functions as a driveway
for Cargill rather than a public street. The alternative involves a one way drive aisle with
angled parking entering on 0' Street, circulating through and exiting to Linn Street. In
conversations with the applicant, the flow for this one -way circulation may be
reversed, with traffic entering Linn Street and existing onto 4a, Street. The advantage of
this pattern would be the ability to add angled parking to the Linn Street right of way area
that would be accessible to the in -bound traffic.
The parking lot is bordered on the west by a single family residence. The neighboring
property currently has a fence along the property line that would provide some screening
from this parcel. Staff recommended intensifying landscape buffer with more evergreen
and dense and larger plantings for effective screening. The Planning Commission may
also consider the constriction of a fully opaque fence on the applicant's property, or may
require as a condition of approval that the applicant submit a security guaranteeing
placement of such fence, should the adjacent fencing be removed.
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The applicants recently provided a photometric plan which will be reviewed by staff.
Bill Spartz indicated that he doesn't know if this will resolve all of the surrounding
parking issues that exist today. He asked if the public would be able to use the parking lot
as well. Steve Grittman pointed out that the point of the proposal is to move Cargill
employees into that lot and free up street space for the public.
Brad Fyle pointed out that Linn Street could become available for additional parking at a
future date.
The public hearing was opened.
Scott Campbell, owner of the neighboring property to the west, shared his concerns. His
wife, Pam Campbell, had submitted written comments to the Planning Commission. His
daughter Jennifer resides at the property next door to the lot. He was concerned with
traffic corning into the parking lot on 4t1' Street and semis coming in on Linn Street. He
suggested that employees turn left onto Linn Street and instantly enter the parking lot and
exit into Cargill's property on Linn Street as well so that there would be no entrance or
exit on 4`" Street. Steve Grittman agreed to consider that design option. The option
would also eliminate light spilling onto 0' Street upon exiting. Scott Campbell
mentioned that he liked the additional landscaping suggested and supported asking
Cargill to provide, a fence should the existing fence need be replaced. He indicated that
he'd like to see the lighting and landscaping plans when completed.
Russ Adamski of 304 Linn Street stated that it is difficult for cars to travel in both
directions on 4"' Street due to the number of cars parked along both sides of the street. He
suggested that the City consider restricting parking on either the north or south side of 4th
Street to improve circulation and visibility at the 0' and Limn Street intersection. Rod
Dragsten agreed it might be useful to consider that suggestion.
Kurt Zweifel, plant manager at the local Cargill facility, indicated that Cargill would do
what it takes to be a good neighbor.
Brad Fyle suggested that the applicant might consider adding some signage to the lot.
Rod Dragsten asked about the possibility of going straight south and not turning into Limn
Street but into the cul -de -sac. Steve Grittman noted that staff had spoken with the
applicant about that but found that it may not work from an operational standpoint in that
the area is used for parking trailers and tankers.
Hearing no further public comments, the public hearing was closed.
Bill Spartz asked for clarification as to which street traffic would flow from the parking
lot. There was continued discussion about options. There was general agreement about
the need for angled parking.
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Steve Grittman suggested that to maximize parking along Linn Street the opposite flow
would be most appropriate. Outbound traffic in the parking lot would accommodate
inbound traffic along Linn Street.
Bruce Westby suggested it might be a safer option to enter from 4tt' Street than exit on to
4tt' Street. He suggested that there be no parking between the drive aisle and Limn Street.
There was some consideration about tabling this item for further review to ensure that the
Planning Commission is clear on what would be done. Barry Voight instead suggested
moving forward with approval with specific amended conditions in Exhibit Z and asking
that staff ensure that those conditions are met.
Rod Dragsten asked about the option of vacating Linn Street. Angela Schumann
reminded the Commission that the vacation of Linn Street would involve a separate
notification process. Barry Voight suggested that a possible vacation of Linn Street
would not directly affect this proposal at this time and that City Council could still move
forward with that option at a later date.
Daniel Push representing Cargill noted that the applicant would like to move forward
with the proposal.
There was some further discussion about amending the criteria in Exhibit Z to accurately
reflect the intent of the Planning Commission's direction. Barry Voight suggested that
the disabled parking requirement relate to Cargill's property systemwide rather than
just on this specific parcel.
The general consensus was that items 2, 4, 6, be amended to address specific concerns
and that an item 8 be added. The wording in item 2 was to reflect the addition of angled
parking. The wording in item 4 was to include a minimum evergreen height of 48" and
the request that the applicant provide an opaque fencing along the boundary. The wording
in item six was to be amended to address potential safety concerns related to site
circulation and access in the parking lot. Item 8 should be added to address the need to
include and review a photometric plan for the lot.
BARRY VOIGHT MOVED TO APPROVE RESOLUTION 2012 -002
RECOMMENDING APPROVAL OF THE AMENDMENT TO CONDITIONAL USE
PERMIT FOR PLANNED UNIT DEVELOPMENT, CONTINGENT ON
COMPLIANCE WITH THE AMENDED CONDITIONS SPECIFIED IN EXHIBIT Z
AS FOLLOWS. MOTION WAS SECONDED BY BILL SPARTZ. MOTION
CARRIED 5 -0.
Exhibit Z — Conditions of Approval
Cargill Kitchen Solutions
Amendment to Conditional Use Permit for Planned Unit Development
City Officials find the proposed north, south and east parking lot setbacks (all less
than 6 feet) to be acceptable.
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2. Consideration be given to modifying the parking lot design to eliminate the
proposed dead -end drive aisle conditions. Parking spaces will be angled. Staff
will make a recommendation as to the pattern of traffic flow.
3. The applicant address the State's disabled parking requirements.
4. Landscaping is intensified along the western boundary with evergreen shrubs at a
48" minimum initial planting height. The applicant is also asked to provide for
opaque fence at this location should the existing fence be removed.
5. No semi - trailer parking or outdoor storage shall be permitted in the proposed
parking area.
6. Issues related to grading and drainage as well as site circulation and access shall
be subject to review and comment by the City Engineer, including those
comments included with the staff report dated 1/3/12.
7. Issues related to utilities shall be subject to review and comment by the City
Utilities Department including those comments included with the staff report
dated 1/3/12.
8. The applicant will submit a photometric plan for review and approval.
Angela Schumann noted that this item would be considered by City Council on
January 9, 2012.
8. Public Hearing — Consideration of a request for a Conditional Use Permit for
Cross - Parking for a commercial use in a B -3 (Highway Business) District.
Applicant: Croaston, Ray /Landform
McDonald's wishes to replace their existing 4,500 square foot restaurant at 100 Oakwood
Drive East with a new restaurant measuring 5,158 square feet in size. The subject site
overlays two parcels of land. The restaurant building and related automobile parking is
proposed to be located upon Lot 1 to the west. Oversized vehicle parking is proposed to
occur upon Lot 2 to the east. The requested conditional use permit is necessary to allow
cross parking/access between the two lots which comprise the subject site.
Staff conducted a site plan review and provided written analysis related to access,
parking, drive - through lane, loading and trash handling, impervious surface coverage,
landscaping, lighting, building materials, signage, grading and drainage and utilities. The
request meets code requirements for the B -3 District. The vehicle circulation patterns
within parking areas will be improved and the site will have armple parking.
The Ordinance states that the following cross - parking conditions must be satisfied:
The required island and landscaping requirements in Section 4.1 of the
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Ordinance are met.
2. The vehicular use area meets the required setback at the perimeter of the
parcels in question.
3. The curb cut access locations to the parking lot(s) are approved by the
City.
4. A shared parking/access and maintenance agreement is provided by the
parking owners and recorded against all subject properties.
As a condition of CUP approval, light fixture heights should not exceed 25 feet as
required by Ordinance. Staff indicated that the site plan submitted had proposed a 30 foot
high sign but noted that the applicant has agreed to meet the code requirement.
There was some discussion about building materials and color scheme. To provide visual
interest, a few exterior feature /accents such as a trellis and different colored bricks are
proposed. All building materials proposed meet Ordinance requirements.
The applicant wishes to retain the existing pylon sign on the property although it
significantly exceeds the maximurn height and area requirements. The sign is, however,
afforded grandfather rights and therefore may continue to exist in accordance with the
City's nonconforming structure requirements. McDonald's can replace the face of the
sign but not make any structural changes to the sign without approval.
Charlotte Gabler asked if the two parcels owned by the applicant could be combined.
Steve Grittman noted that staff had suggested replatting to avoid the CUP requirement
but the applicant found it would be too complicated due to title and easement issues.
Rod Dragsten asked about options for improved pedestrian access.
The public hearing was opened.
Eric Kellog from Landform Engineering was present for the hearing and represented
McDonalds. The Commission inquired about the possibility of a sidewalk connection
along the west side of the property. The applicant's representative indicated that the
existing grade (there is a retaining wall along the northwestern side of the property) made
the constriction of a sidewalk prohibitive. He noted that the reconfigured parking lot
would allow smoother circulation and put more parking adjacent to the front door. The
dedicated drive - through lane would allow traffic adjacent to the building to flow freely.
Hearing no other public comment, the public hearing was closed.
BILL SPARTZ MOVED TO APPROVE THE CONDITIONAL USE PERMIT, BASED
ON FINDINGS AS RECOMMENDED BY THE PLANNING COMMISSION IN
RESOLUTION 2012 -003, CONTINGENT ON COMPLIANCE WITH THOSE
CONDITIONS SPECIFIED IN EXHIBIT Z. MOTION WAS SECONDED BY
CHARLOTTE GABLER. MOTION CARRIED 5 -0.
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Exhibit Z — Conditions of Approval
McDonald's Restaurant
Conditional Use Permit
1. Access - related issues shall be subject to comment and recommendation by the City
Engineer and MnDOT.
2. All easement related documents shall be subject to review and approval by the City
Attorney.
3. Exterior light fixture heights be reduced from 30 to 25 feet as required by Ordinance.
Such fixtures shall be designed to direct light downward.
4. Issues related to grading and drainage shall be subject to review and comment by the
City Engineer.
5. Issues related to site utilities shall be subject to review and approval by the City's
Utility Department.
The applicant would like to begin work on the project in the spring. Angela Schumann
noted that this item will be considered by City Council on January 9, 2012.
9. Consideration to adopt the 2012 City of Monticello Official Zoning Map.
Applicant: City of Monticello
The Planning Commission had been asked to review the proposed 2012 City of
Monticello Zoning Map and recommend the map for adoption by the City Council.
Staff outlined three rezoning actions taken in 2011 which require a change in the
zoning map and pointed to the need for corrective rezoning action on one parcel.
After some questions from the Commission related to these changes, staff
determined that fiuther review was required prior to moving forward with the
zoning map update.
ROD DRAGSTEN MOVED TO RECOMMEND TABLING ACTION ON THE
ADOPTION OF THE 2012 CITY OF MONTICELLO OFFICIAL ZONING MAP
FOR FURTHER STUDY. MOTION WAS SECONDED BY BILL SPARTZ.
MOTION CARRIED 5 -0.
10. Consideration to complete an annual review of the 2008 Comprehensive Plan
Staff provided an overview of the Comprehensive Plan's vision and purpose and outlined
three points of focus: Core Annual Review Areas, Growth Policies (or overall land use
policies) reflected in Chapter 3 of the Comprehensive Plan, and the Transportation Plan
which is reflected in Chapter 6.
Core Annual Review Areas
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1. Development trends and projects from the current years: With the newly
available housing report and 2010 Census data in mind, staff recommended: an
adjustment to the Chapter 3 -Land Use Growth Projection table; the establishment
of a Commission task force to lead the Growth Projection update; and an update
to Chapter 2- Community Context.
2. Summary of amendments to the Comprehensive Plan: There were three
comprehensive plan amendment applications, two of which were incorporations
of additional planning documents. The three amendments adopted by the City
Council were: the Park & Pathway Plan, the Embracing Downtown Plan, a land
use change from industrial to commercial for a parcel at Fallon Avenue and
Chelsea Road.
3. Discussion of current development issues and implications for the Comprehensive
Plan: The City adopted a new Zoning Ordinance in 2011. There have been recent
requests for reductions in square footage and other design standards in residential
developments. These requests will continue to be considered as planning
applications are received and the larger development trend will be addressed.
Growth Policies
Staff outlined the Comprehensive Plan's four main policies that provide an overarching
guide for the general growth of the City. Each of these policies continue to be valid and
do not require amendment.
Chapter 6 — Transportation
City Engineer Bruce Westby presented an overview of some of the recent planning efforts
related to the Transportation Plan. These include planning currently taking place for the
Fallon Avenue overpass, the second river crossing, and an overview of the ultimate build -
out design for the intersection of CSAH 75 /TH 25.
Council had authorized additional studies to determine preliminary design and traffic
control options. Staff outlined statistics related to traffic analysis and projected traffic
volumes for 2030 with and without a second river crossing. A second river crossing
location would impact vehicle volumes and distribution of traffic using the Fallon
Avenue Overpass.
Fallon Avenue Overpass
Staff identified the Fallon Avenue Overpass as one of the highest priorities in the
Transportation Plan for relieving congestion on Highway 25.
WSB presented eight alternative concepts to the Transportation Advisory Committee
(TAC), the Industrial and Economic Development Committee (IEDC) and the City
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Council. Each concept was evaluated on traffic operations, project costs and property
impacts. Council approved bringing Concept 1, Concept 3A and Concept 5 forward for
public input.
• Concept 1 involves a "T" with a stop at 7`" Street at an estimated total cost of $4.1
million.
• Concept 3A involves Fallon Ave with roundabouts at 7`" Street and
Washington Street at a total cost of $5.5 million.
• Concept 5 involves a Fallon Avenue connection to Washington Street using
one roundabout at a total cost of $5.5 trillion.
Next steps would include conducting meetings with affected property owners and
presenting that input to council and the IEDC for concept selection. The approved
concept would be submitted to MnDot and the FHWA for comment. A funding plan
and final design would then be developed and right -of -way would be acquired.
Second River Crossing
Three potential locations were identified as second river crossing options: Orchard
Road, Washington Street, and CSAH 18. There are about 14 miles between Highway
25 and the nearest crossing to either side.
Council authorized traffic volume studies for the location of the crossing as well as
the preparation of FAQs. If no action is taken to resolve congestion, the existing
bridge over the Mississippi will be gridlocked at capacity of more than 40,000
vehicles per day by 2030. Next steps would involve completing the transportation
analysis of the alternative alignments. Meetings with those impacted would follow.
Concept layouts and preliminary environmental review would be prepared. Potential
funding sources would be identified and a coalition would be created. Staff
confirmed that Monticello would have to lead the charge for this project as it is the
community most directly affected by the local traffic congestion.
TH 25 1CSAH 75 Intersection Improvements
The TH 25 /CSAH 75 Intersection Improvements are intended to increase capacity
and reduce congestion in the downtown. The project involves adding dual left turn
lanes for eastbound and westbound CSAH 75 and southbound TH 25. Dual right turn
lanes are now in place from westbound CSAH 75 to northbound TH 25. Staff will
obtain Council approval to apply for federal funding for full build -out of the
intersection.
Barry Voight expressed doubts that the revising growth projections would provide
valid information. Staff pointed out that projections are critical for fiscal planning
and noted that working through projections helps to prioritize which planning
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strategies need be in place to accommodate local growth policy. Rod Dragsten and
Brad Fyle agreed to participate in the Growth Projection task force.
11. Consideration to review and recommend appointment for expiring Planning
Commission terms
Commissioner Dragsten, Commissioner Voight and Commissioner Fyle's terms on the
Planning Commission expired in December of 2011. Each indicated a willingness to
serve another tern. Planning Commission terms are three years. Appointment schedules
would be realigned to be consistent with City Ordinance.
BILL SPARTZ MOVED TO RECOMMEND THE APPOINTMENT OF
COMMISSIONERS BARRY VOIGHT AND ROD DRAGSTEN FOR A THREE -
YEAR TERM ON THE PLANNING COMMISSION, AND RECOMMEND THE
APPOINTMENT OF COMMISSIONER FYLE FOR A TWO -YEAR TERM. MOTION
WAS SECONDED BY CHARLOTTE GABLER. MOTION CARRIED 5 -0.
The City Council would ratify the three appointments on January 91h 2012.
Appointments would be retroactive to January 1st, 2012.
12. Consideration to review and recommend appointment for positions of Planning
Commission Chair and Vice Chair
Commissioner Rod Dragsten indicated a willingness to serve another year as the Chair of
the Commission. Commissioner Bill Spartz indicated a willingness to serve another year
as Vice Chair.
BARRY VOIGHT MOVED TO RECOMMEND THE APPOINTMENT OF ROD
DRAGSTEN AS CHAIRMAN OF THE MONTICELLO PLANNING COMMISSION
AND THE APPOINTMENT OF BILL SPARTZ AS VICE CHAIR. MOTION WAS
SECONDED BY BRAD FYLE. MOTION CARRIED 5 -0.
13. Consideration to review for comment the 2011 -2012 Planning Commission
Workplan
Staff provided a brief review of the 2011 -2012 workplan illustrating the accomplisluments
of the Planning Commission in the past year. Many of the items on that plan remain
priorities and were brought forward to the 2012 Goals & Objectives Workplan as part of
continued efforts to accomplish the vision set out by the 2008 Comprehensive Plan.
DNR Ordinances: DNR Overlay amendments for the Mississippi Wild & Scenic and
Shoreland ordinances will be brought forward for public hearing at the February meeting.
Floodplain: FEMA has asked that the City update its Floodplain Ordinance after they
have finalized the process of Flood Insurance Rate Map updating.
PUD Update: Steve Grittman is preparing ordinance amendments to be brought forward
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in February as a result of the joint City Council and Planning Commission PUD
Workshop.
Temporary Sign Ordinance: The business owners who had participated in developing
the interim ordinance will meet on January 19 '11 to reassess the ordinance. Those who held
temporary permits in 2011 will be surveyed to determine the value of the ordinance. The
business community did a good overall job of self - regulation. The main issue continues
to involve multi- tenant buildings.
Ongoing Code Tracking: Staff recommended focusing on the Subdivision Ordinance as
a top priority. Another 2012 priority is a discussion about how rezoning amendments may
have affected the Special Use Overlay District. The City Plans & Specifications
document is also due for an update.
Downtown Monticello: The CCD rewrite will be a priority in 2012 as a result of the
implementation of the Embracing Downtown Plan.
Parks & Pathway Plan: The Planning Commission will continue to review the
foundation document for compliancy as new development proposals come in. Park
dedication calculations as related to the Fee Schedule are due for review in late 2012.
Natural Resource Inventory: The Planning Commission will consider taking a more
aggressive approach to implementing the inventory.
Interchange Planning Area: Action on the interchange planning area will be put off until
the end of 2012 as a result of pending transportation projects.
Rod Dragsten asked about blight. Staff noted that the Building Department conducts an
annual spring enforcement sweep and will report back to the Planning Commission when
it is completed.
Barry Voight asked for clarification as to which sections of the zoning code require
completion. Angela Schumann pointed out that the Public Works and Engineering
Departments would, at some point, be providing information to complete the Drinking
Water Supply Management section of the code. Guidelines for the Industrial Building
Materials and Design section have been reviewed by the IEDC and any revisions could
be handled through code tracking. Staff also pointed to the wrap -up of the DNR
Ordinance and Floodplain Ordinance as areas of code to be finalized.
Rod Dragsten asked about replat requests. Steve Grittman noted that he is starting to see a
lot of replat requests by developers as new owners of unfinished subdivisions. Staff
indicated that the Featherstone development and Hunter's Crossing II could be subject to
replatting. There are some parcels 800 preliminarily platted and 400 residential parcels
unplatted in Monticello.
BARRY VOIGFIT MOVED TO APPROVE THE 2012 PLANNING COMMISSION
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Planning Commission Minutes — 01/03/12
GOALS & OBJECTIVES WORKPLAN, WITH THE REVISION OF THE
SUBDIVISION ORDINANCE AS A PRIORITY. MOTION WAS SECONDED BY
BILL SPARTZ. MOTION CARRIED 5 -0.
14. Community Development Director's Report
a. DNR Ordinances: This item was discussed as part of the 2012 Workplan.
b. Floodplain: This item was discussed as part of the 2012 Workplan.
c. CCD Rewrite: Staff recommended utilizing the second meeting in February as a kick-
off for the code rewrite discussion with representatives of the Downtown Partnership.
Bill Spartz and Charlotte Gabler agreed to participate in the rewrite.
d. PUD Update: This item was discussed as part of the 2012 Workplan.
e. Sunset Ponds Update: The City Council tabled action on the PUD amendment
requested by Sunset Ponds, LLC and asked that staff and the applicant work toward a
more agreeable solution for all parties. Staff will coordinate a meeting between the
applicant, resident representatives and City representatives during the first part of
January.
f. Development Survey: Staff will provide analysis of responses to the development
survey emailed to all 2011 applicants (and their architects /engineers /realtors).
g. Meeting Rescheduling: It was determined that the February 7, 2012 Planning
Commission meeting need be rescheduled due to precinct caucuses. The meeting
was rescheduled to Thursday, February 9, 2012. A special meeting was scheduled
for Tuesday, February 21, 2012.
15. Adjourn
BILL SPARTZ MOVED TO ADJOURN THE MEETING AT 9:19 PM. MOTION WAS
SECONDED BY BARRY VOIGHT. MOTION CARRIED 5 -0.
Recorder: Kerry T. Burri
Approved: February 21, 2
Attest: U _ _ - --
A ela Scl) u nn, Community Development Director
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