Planning Commission Minutes 05-01-2012MINUTES
MONTICELLO PLANNING COMMISSION
Tuesday, May 1, 2012 - 6:00 PM
Mississippi Room, Monticello Community Center
Commissioners Present: Rod Dragsten, Brad Fyle, Charlotte Gabler, Barry Voight, and
William Spartz
Council Liaison Absent: Lloyd Hilgart
Staff: Angela Schumann, Ron Hackenmueller, Steve Grittman-NAC
1. Call to Order
Rod Dragsten called the meeting to order at 6:00 p.m.
2. Consideration to approve Planning Commission minutes
BILL SPARTZ MOVED TO APPROVE THE MINUTES OF APRIL 3, 2012. BARRY
VOIGHT SECONDED THE MOTION. MOTION CARRIED 5 -0.
3. Citizen Comments None
Consideration of adding items to the agenda None
5. Resignation of Chairman Rod Dragsten
Angela Schumann briefly summarized the magnitude of work involved in Rod
Dragsten's 17 years of service on the Planning Commission by listing the number of
amendments, permits, variances, subdivisions, and community projects accomplished
during that time. She thanked him for his vision, effort, and leadership and congratulated
him on his new appointment to the Economic Development Authority. The Planning
Commission presented him a temporary sign in appreciation for his many years of
dedication to Monticello. He expressed his thanks to the hardworking City staff and
fellow Commission members. Bill Spartz also noted his appreciation for Rod Dragsten's
insight and fair consideration of issues.
The Chairman's resignation creates the need to fill the vacancy for the balance of his
three -year term. A posting has been placed on the City's website.
The Chairman's resignation also necessitates the appointment of a new Chair and Vice -Chair
for the Commission. Bill Spartz currently serves as the Commission Vice - Chair. Staff
recommended waiting until a full Commission has been established to appoint a new chair,
with Commissioner Spartz serving as interim Chair until that time.
Planning Commission Minutes — 05/01/12
Brad Fyle wondered if Rod Dragsten could resign as Chairman and still be part of the vote
and then step down from the Commission after that. Angela Schumann had previously
consulted the City Attorney on this matter and was advised that the Chairman was not to vote
on his successor.
Rod Dragsten polled the Commission as to their interest in the Chair position.
Barry Voight would be interested but was unsure that his employment situation would enable
his to fulfill the additional obligation at this time.
Commissioner Fyle also noted that he had expressed interest in the position.
Charlotte Gabler noted that she enjoyed her role very much but would not be able to take on
the position of Chair either at this time. She suggested that a new Commissioner would not
know the members well enough to vote on the Chair and Vice Chair appointment and asked
if it would be appropriate to make a recommendation at this time. She suggested that Bill
Spartz be appointed Chair and Brad Fyle be appointed Vice Chair on a permanent basis.
Barry Voight said he would support that recommendation and noted his confidence that either
Bill Spartz or Brad Fyle would do a good job but that he was inclined to select Bill Spartz as
he had more recent experience with Planning Commission issues.
CHARLOTTE GABLER MOVED TO RECOMMEND THE APPOINTMENT OF BILL
SPARTZ AS CHAIRMAN OF THE PLANNING COMMISSION AND BRAD FYLE AS
THE VICE CHAIR. MOTION WAS SECONDED BY BARRY VOIGHT. MOTION
CARRIED 3 -1 WITH BRAD FYLE VOTING IN OPPOSITION. (Rod Dragsten abstained.)
Staff noted that appointments must be ratified by the City Council but the Chair and Vice
Chair positions can be decided at the Commission level.
Staff agreed to follow up on Barry Voight's suggestion that each candidate who had applied
for the previous open position on the Commission be contacted to determine if they are still
interested in a position.
Bill Spartz thanked the Commission for support and welcomed Brad Fyle as Vice Chair.
Rod Dragsten noted that it might be useful to have Commission representation and support as
issues move forward to Council.
6. Community Development Director's Report
Staff reminded the Commission that a public hearing related to a CUP request is
scheduled for 4:45 on Tuesday, May 15'h.
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Planning Commission Minutes — 05/01/12
CCD Ordinance Rewrite
The Open House for the draft CCD Ordinance will begin at 5:30 PM on Tuesday, May
15`h immediately following the public hearing. Planner Steve Grittman will forward the
full draft ordinance to the Commission for review and comment prior to the open house.
Subdivision Ordinance Amendment
A preliminary project budget was provided by the consulting firm of McComb, Frank,
Rouse & Associates (MFRA) for revision of the City's subdivision ordinance. Staff noted
that the estimated budget will enable the Planning Commission to begin work on the
process of issue identification and subdivision design. MFRA Planner Ben Gozola will
draft a framework for the ordinance based on Commission input.
7. Adjourn
Rod Dragsten adjourned the meeting at 6:24 p.m.
Recorder: Kerry T. Burn
Approved: June 5, 2012
Attest:
Development Director