EDA Minutes 04-09-2014MINUTES
ECONOMIC DEVELOPMENT AUTHORITY (EDA) MEETING
Wednesday, April 9th, 2014 - 6:00 p.m., Mississippi Room
Present: Bill Demeules, Bill Tapper, Rod Dragsten, Tom Perrault
Absent: Tracy Hinz, Matt Frie, Brian Stumpf
Others: Jeff O'Neill, Wayne Oberg, Shibani Bisson, Troy Vrieze (Shafer Contracting
Company)
1. Call to Order
Bill Demeules called the meeting to order at 6:00 p.m.
2. Approval of Minutes
ROD DRAGSTEN MOVED TO APPROVE THE MARCH 12, 2014 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 3 -0. (Bill Tapper did not vote as he had not attended the
meeting.)
3. Consideration of additional agenda items None
4. Consideration of approving payment of bills
Rod Dragsten asked about the WSB invoice. Wayne Oberg said that the invoice reflects
the cost of one month of the Economic Development Services contract. Bill Tapper asked
about the $25 invoice for recording costs. Jeff O'Neill agreed to check on the matter.
ROD DRAGSTEN MOVED TO APPROVE THE PAYMENT OF BILLS THROUGH
MARCH 2014 IN THE AMOUNT OF $7093.88. BILL TAPPER SECONDED THE
MOTION. MOTION CARRIED 4 -0.
5. Consideration of approving a license agreement for a temporary roadway through
Outlot A, Country Club Manor in conjunction with the I -94 reconstruction project
Shibani Bisson summarized that Shafer Contracting Company had requested use of
Outlot A, Country Club Manor to construct a 24 -foot wide temporary gravel access road
between I -94 and West 7th Street to use as a haul route for their concrete trucks during
paving operations of the westbound freeway lanes as part of MnDOT's I -94
reconstruction project. Outlot A is undeveloped and owned by the EDA. Emergency
vehicles will access westbound I -94 via the proposed temporary roadway.
Shafer agreed to stockpile the excess granular material generated during reconstruction in
exchange for the temporary use of Outlot A. Approximately 60,000 cubic yards of fill
EDA Minutes: 4/09/14
will be stockpiled at the City's water reservoir property located at 203 Chelsea Road. Any
additional fill will be stockpiled in Outlot A. The City will use the excess material as part
of the future Fallon Avenue overpass project in an effort to save an estimated $120,000 in
material and hauling costs.
Bill Demeules asked if the excess material will be tested. Bisson said that MnDOT would
test the material and report findings to the City. The agreement would become void if the
material is not suitable for use.
Bill Tapper asked for clarification about the condition of Outlot A upon project
completion. Troy Vrieze noted that Shafer had planned to return the outlot to its original
condition but would be open to leaving the gravel roadway in place if it would benefit the
City. Jeff O'Neill said that this will be useful because staff use the outlot as a snow
removal site. Bisson agreed that doing so will not hinder future development and will
provide a defined roadway on which to access the property. Shafer will remove the
connection to the freeway.
Staff recommended that the City, the EDA and Shafer Contracting approve a license
agreement which addresses the temporary access use of Outlot A.
Tom Perrault pointed out that the dates for Riverfest were listed incorrectly in the license
agreement. Bisson agreed to correct the dates to reflect the actual Riverfest event which is
scheduled July 10th through July 14th.
Bisson also noted that Shafer requested that temporary access use be extended from
September 15, 2014 to September 25th, 2014 due to weather delays. After additional
consideration, the use date was extended to October 1St, 2014 to address the potential for
further delay.
BILL TAPPER MOVED TO RECOMMEND APPROVAL OF A LICENSE
AGREEMENT FOR A TEMPORARY ACCESS ROADWAY THROUGH OUTLOT A,
COUNTRY CLUB MANOR, IN CONJUNCTION WITH THE I -94
RECONSTRUCTION PROJECT, TO ALLOW TEMPORARY ACCESS USE TO
OCTOBER 1 IT 2014, AND TO CORRECT THE DATES FOR RIVERFEST TO READ
JULY 10TH - JULY 14TH. ROD DRAGSTEN SECONDED THE MOTION. MOTION
CARRIED 4 -0.
Perrault also noted that there were some typos to be corrected in the agreement.
6. Consideration of Director's Report
The EDA had no specific questions related to the Director's Report submitted for review.
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EDA Minutes: 4/09/14
Jeff O'Neill encouraged EDA members to attend the Opportunity Tracker user training
session at 8 a.m. on April 17th so that they understand why and how it is being used.
Jeff O'Neill said that some positive economic development opportunities are in the works
and that staff would provide updates as prospects evolve. Bill Tapper pointed out that the
Runnings store had opened. O'Neill added that the Marshall's store would open soon and
that the Aldi store is in the pre - design stage.
7. Adjournment
BILL TAPPER MOVED TO ADJOURN THE MEETING AT 6:23 PM. ROD
DRAGSTEN SECONDED THE MOTION. MOTION CARRIED 4 -0.
Recorder: Kerry Burn
Approved: May 14, 20
Attest:
EDA