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EDA Minutes 02-11-2015MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, February 111, 2015, Mississippi Room, Monticello Community Center Present: Bill Demeules, Bill Tapper, Tracy Hinz, Jim Davidson, Steve Johnson, Tom Perrault, Lloyd Hilgart Absent: None Others: Jeff O'Neill, Angela Schumann 1. Call to Order Bill Demeules called the meeting to order at 6:00 p.m. 2. Roll Call 3. Approval of Minutes a. Special EDA Meeting - December 10th, 2014 BILL TAPPER MOVED TO APPROVE THE DECEMBER 10, 2014 SPECIAL EDA MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 7 -0. Lloyd Hilgart questioned the phrasing of a statement in the minutes related to the cost of code compliance. Angela Schumann indicated that staff would provide clarification. b. Regular EDA Meeting - December 10th, 2014 TRACY HINZ MOVED TO APPROVE THE DECEMBER 10, 2014 REGULAR EDA MEETING MINUTES. TOM PERRAULT AND BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 7 -0. C. Special EDA Meeting — January 12'01, 2015 LLOYD HILGART MOVED TO APPROVE THE JANUARY 12TH, 2015 SPECIAL EDA MEETING MINUTES. TRACY HINZ SECONDED THE MOT ION. MOTION CARRIED 6 -0. (Bill Tapper abstained as he had not attended the meeting.) d. Regular EDA Meeting — January 14th, 2015 TRACY HINZ MOVED TO APPROVE THE JANUARY 14TH, 2015 EDA Minutes: 2/11/15 REGULAR EDA MEETING MINUTES. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. (Bill Tapper abstained as he had not attended the-meeting.) 4. Consideration of adding items to the agenda Land use process at 100 East Broadway property (Schumann) Temporary use of 100 E Broadway property (Schumann) Closed meeting related to property purchase (Schumann) 5. Consideration of approving payment of bills BILL TAPPER MOVED TO APPROVE PAYMENT OF BILLS THROUGH JANUARY 2015. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 7 -0. Bill Demeules suggested that the EDA revert to its previous policy of providing copies of only the summary statements in an effort to reduce paperwork and staff time involved in preparing the agenda packet. BILL DEMEULES MOVED TO DIRECT STAFF TO INCLUDE ONLY THE BILL SUMMARY STATEMENTS WITH EDA AGENDA PACKETS. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 7 -0. Bill Tapper stated that he likes to see the detail related to consultant fees as these involve substantial amounts of money. Schumann pointed out that staff must redact details related to negotiations involving sale or purchase transactions until these become public information. She suggested that commissioners are welcome to contact staff to review and ask specific questions related to the bills prior to the meeting. There seemed to be general agreement among the commissioners that it was not necessary to provide paper copies of the supporting data as long as the information was available electronically. Steve Johnson suggested emailing the EDA the supporting information rather than posting it on the website. Angela Schumann pointed out that any information emailed to the EDA as a group is considered public information. 6. Wright County Economic Development Partnership Update Director of the Wright County Economic Development Partnership, Duane Northagen provided an overview of current Partnership initiatives and asked for input as to how the organization might serve the Monticello community. Northagen explained that the mission of the Partnership is to create a healthy and diverse environment for existing, expanding and new businesses, which in turn creates employment opportunities, enhances the overall economic vitality of the region thereby benefitting the businesses, communities and citizens of Wright County. EDA Minutes: 2/11/15 Northagen indicated that, although he has been heading up the Partnership for less than a year, he has three decades of experience in economic development initiatives. He acknowledged that it is a challenge for one person to serve 16 communities and 3,000 businesses but pointed out that he partners with regional organizations in an effort to address both public sector and private sector economic development needs. He cited MN DEED, Greater MSP, St. Cloud Development Corporation, the Initiative Foundation and the SW Initiative Fund, Central MN Manufacturing Association (CMMA), Central MN Jobs and Training Office, Economic Development Association of Minnesota (EDAM), and Minnesota Association of Professional County Economic Developers (MAPCED), as some examples of such resources. Northagen noted that, as a Small Business Development Center (SBDC) counselor for the Wright County satellite office, he has assisted 15 clients seeking financial resources and enabled three businesses to obtain loans. He and other SBDC representatives asked legislators to support area policy platforms related to infrastructure, broadband, workforce development during the recent Economic Development Day at the Capitol. Northagen said he had spoken to 40 -50 leads about relocating to Wright County. He said that the Partnership had hired a consultant to assist with updating the member directory on the website and to establish a regular newsletter. He emphasized that he would continue to grow the effort to market Wright County's expanding manufacturing base and talented workforce. Northagen shared that the Partnership also supports the national Creating Entrepreneurial Opportunities (CEO) program designed to engage students in obtaining school credit and starting a business. Angela Schumann noted that School Superintendent Jim Johnson suggested that IEDC members get involved with the program because they bring real world experience to support the entrepreneurial expertise provided by Wright Technical. Steve Johnson asked how Northagen measures success. Northagen stated that he plans to incorporate formal tools to track progress within the year. Lloyd Hilgart asked if there had been any inquiries related to solar panels. Northagen said that there had not been but noted that he is familiar with issues surrounding solar energy and offered to write letters to the legislature in support of Monticello's policies. 7. Consideration to Adopt a Letter of TIF Analysis Findings for 100 Broadway Street East, Monticello, Minnesota, dated December 2, 2014, and to Adopt Resolution EDA- 2015 -002 Designating a Buildine as Structurally Substandard Within Redevelopment Proiect No. 1. Angela Schumann summarized that the EDA had previously reviewed and accepted LHB's Analysis Findings report indicating that the property located at 100 Broadway Street East meets qualification requirements for a redevelopment or renovation and renewal Tax Increment Financing (TIF) district. She explained that the EDA must formally adopt a Letter of TIF Analysis Findings related to that property evaluation EDA Minutes: 2/11/15 before demolition of the structure and prior to creation of a new TIF district. She also recommended that the EDA also adopt a resolution declaring the building located at 100 East Broadway to be structurally substandard based on those findings. Decision 1: Adopt Letter of Findings BILL TAPPER MOVED TO ADOPT A LETTER OF TIF ANALYSIS FINDINGS FOR 100 BROADWAY STREET EAST, MONTICELLO, MINNESOTA, DATED DECEMBER 2, 2014. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 7 -0. Decision 2: Adopt Resolution EDA- 2015 -002 BILL TAPPER MOVED TO ADOPT RESOLUTION EDA -2015 -002, DESIGNATING A BUILDING AS STRUCTURALLY SUBSTANDARD WITHIN REDEVELOPMENT PROJECT NO. 1. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 7 -0. Tom Perrault asked about pro -rated valuation. Schumann explained that valuation is determined at the time of certification of filing and that road right -of -way would already have been conveyed to MNDot at that time. She offered to confirm that any increase in value would relate only to the balance of the property. Perrault also asked that the description of designated property in Exhibit A be corrected to read 100 Broadway Street East. Schumann indicated that she would check the title work to verify the legal street name. 8. Added 'items • Land use process at 100 East Broadway property (Schumann) — Angela Schumann asked that the EDA authorize staff to submit a land use application on behalf of the EDA as property owner to combine Lots 14 & 15 on Block 34, Original Plat of Monticello, and to subdivide the portion of the property needed for future right- of-way purposes. Schumann also requested EDA authorization to work with Kennedy c& Graven, the City Engineer, and MnDOT to prepare documents related to conveyance of that portion of property to MnDOT. Schumann pointed out that the EDA is required to hold a public hearing for any conveyance of its property. BILL TAPPER MOVED TO DIRECT STAFF TO COMBINE LOTS 14 & 15, BLOCK 34, ORIGINAL PLAT OF MONTICELLO, AND SUBDIVIDE THAT PORTION OF PROPERTY NEEDED FOR ROAD RIGHT -OF -WAY PURPOSES. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 7 -0. BILL TAPPER MOVED TO DIRECT STAFF TO WORK WITH THE APPROPRIATE PARTIES TO PREPARE THE NECESSARY DOCUMENTS 4 EDA Minutes: 2/11/15 RELATED TO CONVEYING THE SUBDIVIDED PORTION OF COMBINED LOTS 14 & 15, BLOCK 34, NEEDED FOR ROAD RIGHT -OF -WAY TO MNDOT. TRACY SECONDED THE MOTION. MOTION CARRIED 7 -0. Temporary use of 100 E Broadway property (Schumann) - Angela Schumann reported that the City's liaison from the Wright County Sheriff's Office, Sargent Anderson, and Canine Officer Sargent Cotton (and dog "Saber ") had requested the temporary use of the building located at 100 East Broadway for canine unit training purposes. Schumann pointed out that the ERA's recommendation would move forward for City Council consideration. TOM PERRAULT MOVED TO RECOMMEND THAT THE CITY COUNCIL ALLOW THE WRIGHT COUNTY SHERIFF'S OFFICE TO UTILIZE THE BUILDING LOCATED AT 100 EAST BROADWAY FOR CANINE UNIT TRAINING CONTINGENT UPON VERIFICATION OF INSURANCE COVERAGE AS APPROPRIATE. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 7 -0. Closed meeting related to property purchase (Schumann) - Angela Schumann reported that she'd received a letter from a property owner asking that the EDA consider acquiring the property. BILL DEMEULES MOVED TO DIRECT STAFF TO SCHEDULE A CLOSED EDA MEETING TO CONSIDER THE ACQUISITION REQUEST PRIOR TO MARCH 11, 2015 REGULAR EDA MEETING. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 7 -0. 9. Consideration of Director's Report Lloyd Hilgart asked about participation in the upcoming State of the Cities event. Jeff O'Neill indicated that the City of Monticello had participated last year and would do so again next year. O'Neill reported that staff plan to schedule a tour of the City in an effort to orient new commissioners. Details will be provided as they become available. 10. Adiournment BILL TAPPER MOVED TO ADJOURN THE MEETING AT 7:04 PM. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 7 -0. Recorder: Kerry Burn Approved: M 15 Attest: ED r entat e