City Council Minutes 11-09-1981MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
November 9, 1981 - 7:30 P.M.
Members Present: Arve Grimsmo, Ken Maus, Fran Fair, Phil White, Dan
Blonigen.
Members Absent: None.
1. Consideration of Approval of Specifications for a New Fire Depart-
ment 1500 Gallon Tanker Truck and Advertisement for Bids.
A committee,appointed by the Monticello Fire Department, prepared
and presented specifications to the Council for the purchase of a
1500 gallon tanker truck. This new vehicle would replace the exist-
ing 1965 model tanker truck currently used by the Fire Department.
In reviewing the specifications, the Council members questioned why
a stainless steel tank was not specified rather than steel. Com-
mittee member, George Lief ert, explained that only one potential
bidder manufactures a stainless steel tank, but he indicated that
stainless steel could be an alternate in the bidding process. In
addition, Mr. Liefert noted that three (3) additional alternates
are planned to be bid consisting of the following:
1. A side water dump.
2. A jet water dump.
3. A rear gravity water dump of at least ten inches.
It was the recommendation of the committee that these alternates
for a side water dump and a jet water dump be included in the speci-
fications as they would provide easier dumping capabilities. In
addition,the proposed tanker truck would also have a pump and hose
reel attachment allowing this truck to be used as an additional pump-
er if necessary.
The Fire Department representatives also noted that previously they
had priced used equipment, but felt that a new tank would have to be
installed on a used chassis and the resulting costs would still be
quite high compared to a new vehicle. In addition, the fire equipment
manufacturers are reluctant to install a new tank on a used chassis as
it may not meet fire standard regulations.
As a result, a motion was made by Maus, seconded by White, and unani-
mously carried to approve the specifications for a new 1500 gallon
tanker truck and the advertisement for bids for the tanker truck pro-
vided that the side water dump, jet water dump, and rear ten inch
water dump are incorporated into the specifications with a stainless
steel tank being bid as an alternate contingent upon Monticello Town-
ship's approval.
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Council Minutes - 11/9/81
2. Library Project Update and Consideration of Approval of Change Orders
With Cates Construction and Approval of Interior Furnishings and Park-
ing Lot Improvements for Library.
Library Board Chairman, Loren Klein, reviewed with the Council the
current estimated expenditures totalling $551,635 for the library
construction project. Currently, the estimated construction cost
will exceed revenues by approximately $41,000.
As part of the construction contract, Mr. Klein noted that a change
order in the amount $1140 for electrical switching at the library
will have to be approved due to an error in the original specifica-
tions.
The estimated expenditure for approximately 700 of the shelving re-
quirements at the library including the check out desk was placed at
$25,000. The committee requested that quotes for carpeting, drapes,
and other furniture items be obtained for council approval in the
near future. It was noted by the committee that although only 700
of the shelving needs will be obtained at the present time, the ad-
ditional 300 of the shelving could be obtained in future years as
the need requires.
A recommendation was made by the committee chairman that the Council
authorize the installation of a sprinkler system and three feet of
decorative rock to surround the building, along with seeding of the
grounds lying north of the parking lot area, yet this fall. An
estimate of these improvements totalled approximately $3500, but
firm quotes would be received if approved by the Council.
A motion was made by White, seconded by Fair, and unanimously carried
to approve the change order on the electrical switching in the amount
of $1140 and to approve the advertising of bids for shelving estimated
at approximately $25,000, and authorization to obtain quotes for car-
peting, drapes, furniture, and parking lot lights. In addition, the
committee was authorized to obtain quotes for the installation of a
sprinkler system along with three feet of decorative rock and the
seeding of the grounds north of the parking lot area for approximately
$3500 and to proceed with these items this fall.
3. Consideration of Approval of Authorization of City Administrator to
Attend Seminar on Accountability for EPA Funds.
In light of the fact that the City of Monticello is currently under
going the updating of it s Wastewater Treatment Plant which involves
EPA Grant Funds, the City Administrator requested approval to attend
a seminar providing useful information on the accountability of EPA
Funds. The City of Monticello will be required to provide documenta-
tion for all grant funds and be required to set up a property control
system to account for the improvements to the Wastewater Treatment
Plant.
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Council Minutes - 11/9/81
The registration fees and expenses related to this seminar would be
reimbursable under the EPA Grant Program and have been estimated at
approximately $1,000.
A motion was made by Fair, seconded by White, and unanimously carried
to authorize the City Administrator to attend the EPA Seminar in
Kansas City on May 20th and 21st of 1982, contingent upon approval of
reimbursement of fees and reasonable travel expense by the EPA
and PCA.
4. Approval of Transfers.
A motion was made by Blonigen, seconded by White and unanimously
carried to approve the following transfers:
ITEM
Wastewater Treatment Construction
Allocated 9-24-79
Oakwood Demolition Cost ($25,357.61)
Less Proceeds ($5,621.95) from
Sale of Materials
Library Construction
Library Construction
Sealcoating
1980 Sewer and Water Construc-
tion Fund
AMOUNT
TRANSFER FROM
TRANSFER TO
$103,678.00
Revenue Sharing
Sewer
19,937.66
Liquor
General
19,937.66
Liquor
General
125,000.00
Liquor
Library
125,000.00
Capital Outlay
Library
26,072.22
Capital Outlay
Street
51341.48
Liquor
1980 Speciz
Assessment Func
5. Consideration of Setting Special Meeting for Setting 1982 Salaries for
Non -Union Em21oyees.
A motion was made by Maus, seconded by Fair and unanimously carried to
set December 7, 1981 at 6:30 P.M. as the date for the meeting to re-
view the 1982 salaries for non-union employees. In addition, the
second regular meeting of December scheduled for December 28th will be
cancelled.
6. Approval of Minutes_ of Meeting held on October 26, 1981.
A motion was made by Fair, seconded by Blonigen to approve the minutes
of the regular meeting held October 26, 1981 as presented. Voting in
favor was Fair, Blonigen, Grimsmo, and Maus. Abstaining was Phil White
as he was not present at the October 26th meeting.
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Council Minutes - 11/9/81
7. Consideration of Awarding Bid on the Loader.
Six bids were received on Monday, November 9th at 2:00 P.M. for the
purchase of a 4 -wheel drive loader. The city had requested bids for
both an 80 horse power 4 -wheel drive loader and a 100 horse power
loader.
John Simola, Public Works Director, noted that for the 80 horse power
loader, three out of the six bids received met the specifications
required and the prices with a trade-in ranged from a low of $42,567
for an International to a high of $47,792 for a Caterpillar loader.
Of all the bids received for a 100 horse power loader, only two out
of the six met the specifications with International bidding a
net price of $46,957 and Caterpillar bidding $47,371.
In addition to the trade-in purchase price noted, the city also re-
quested bids for a guarantee maintenance expense for five years on
each machine and also a guaranteed minimum repurchase price after
five years. When these items were considered, it was the recommenda-
tion of the public works director that the 100 horse power Cater-
pillar be awarded the contract since their price of $47,371 included
a guaranteed maintenance expense not to exceed $4,150,and also in-
cluded a guaranteed repurchase agreement,whereby they would repur-
chase the equipment after five years for $63 ,400, if the city desired
to turn the equipment back. It was recommended by the public works
director that the difference in price between International of $46,957
and the Caterpillar for $47,371 was well worth awarding the contract
to Caterpillar for the additional $400 due to the fact that the main-
tenance expense was guaranteed not to exceed $4150 and also because
of the guaranteed repurchase price which exceeded the original cost.
Council member Blonigen felt that a Caterpillar was an excellent
machine but in his opinion, the 80 horse power model was sufficient
for the city's needs.
A motion was made by Fair, seconded by White to award the bid for a
4 -wheel drive loader to Ziegler Inc., for the Caterpillar model
No. 930 in the amount of $47,371 with trade-in under the total cost
bid,which included the guaranteed maintenance expense and guaranteed
minimum repurchase agreement and to finance the purchase over five
years at loo interest. Voting in favor was Fair, White, Grimsmo, and
Maus. Opposed: Blonigen. (See exhibit 11/9/81 #1 for bid tabulations).
8. Discussion of Street Names.
The City Administrator informed the Council that the Monticello Town-
ship is currently in the process of installing street names within
the township and has indicated that a few of the streets and roads
will lead into the city and will have a different name. Currently,
Industrial Drive in Oakwood Industrial Park will be named Fallon Ave.
once it reaches the Township of Monticello and the Township Board
requested that either the city rename Industrial Drive to Fallon Ave.
or allow the township to place the sign for Fallon Ave. on the same
sign post indicating Industrial Drive to alleviate confusion.
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Council Minutes - 11/9/81
In addition, the present Oakwood Drive,which runs by Gould Brothers
Chevrolet within Monticello,will be named 90th Street by the Town-
ship when it gets into Monticello Township.
By concensus, the Council recommended that since no business is
currently residing on Industrial Drive that this segment be renamed
Fallon Avenue to coincide with the Township's naming, but that the
city retain the name of Oakwood Drive for the service road in front
of Gould Chevrolet and that the Township be allowed to also place a
sign under Oakwood Drive that would indicate it to be 90th Street, also.
Meeting Adjourned.
M1 A C
Rick Wolf ste; er
Assistant Administrator
J
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