City Council Minutes 01-09-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 9, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was recited.
2A. Approval of Minutes — December 12, 2011 Special Meeting
BRIAN STUMPF MOVED TO ACCEPT THE DECEMBER 12, 2011 SPECIAL
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 4 -0. (Glen Posusta abstained from voting.)
2B. Approval of Minutes — December 12, 2011 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE DECEMBER 12, 2011 REGULAR
MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 4 -0. (Glen Posusta abstained from voting.)
2C. Approval of Minutes — December 22, 2011 Special Meeting
GLEN POSUSTA MOVED TO ACCEPT THE DECEMBER 22, 2011 SPECIAL
MEETING MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Situation with drainage culvert at Olson Electric (Brian Stumpf)
4. Citizen comments, public service announcements, and staff updates
a. Citizen Comments: None
b. Public Service Announcements:
1) Frostbite Challenge (1/6 -8) — Kitty Baltos provided a recap of the 2 °d
annual Frostbite Challenge held over the weekend. Congratulations to Wes
Olson and the Chamber for another successful Frostbite Challenge. The
NAIFC tournament was successful with many fish caught; Lions cleaned
fish and donated to Monticello Foodshelff, Kids Fishing Clinic was down
in numbers from first year, but went well. Pond Hockey Tournament was
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a hit, held on a holding pond by Dahlheimer's Distributing. The Smoosh
Racing Tournament had 5 teams competing and was a lot of fun. Glen
Posusta complimented Wes Olson on his work on making this a successful
event. Bob Paschke commented that it appears that the Pond Hockey and
Smoosh Racing went very well at the site along Chelsea Road and will
move there for coming years.
C, Staff Updates:
1) Snowplowing Techniques — Tom Moores provided an update on
snowplowing and also talked about tasks that the Streets Department
completes when there are no snowfall events. Some of those tasks
include: boulevard tree trimming (winter is the best time of the year to
trim most trees); pond maintenance, mowing and inspections; facility
maintenance and cleaning; equipment repair; and sign and streetlight
inventory.
Tom Perrault asked about the brine treatment that is applied to streets and
was wondering how long the application lasts prior to a storm. Tom
Moores indicated that it lasts approximately 12 hours prior to a storm.
This is done to apply chemicals ahead of a storm as an anti -icing measure
to make it easier to clear the snow. Jeff O'Neill asked if this reduces the
amount of chemicals that would be applied during a storm. Tom Moores
said that it does make a difference and does reduce the chemical
applications.
5. Consent Agenda:
A. Consideration of approving payment of bills for January 9th. Recommendation:
Approve payment of the bill registers for January 9th totaling $481,960.83.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and FiberNet.
C. Consideration of adopting Resolution #2012 -005 accepting contributions from
Scott Gearey and Daryl Gilles for the Fire Department. Recommendation:
Adopt Resolution #2012 -005 accepting donations of $200 from Scott Gearey and
$100 from Daryl Gilles to be used for light bars on the Squad 5 vehicle.
D. Consideration of adopting Resolution #2012 -006 approving the Post - Issuance
Compliance Procedure and Policy for Tax - Exempt Governmental Bonds.
Recommendation: Adopt Resolution #2012 -006 approving the Post - Issuance
Compliance Procedure and Policy for tax - exempt governmental bonds.
E. Consideration of approving a revised license for on -sale intoxicating liquor and
Sunday liquor for TDDC, LLC dba The Station Bar and Grill at 512 Pine Street;
Applicants: Debra Cox and Tara Thurber. Recommendation: Approve on -sale
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intoxicating and Sunday liquor license for TDDC, LLC dba The Station Bar and
Grill at 512 Pine Street effective through June 30, 2012, contingent on completion
of background check by the Wright County Sheriff's Department.
F. Consideration of adopting Ordinance #542 amending Title 3, Chapter 15 Pawn
Shops and consideration of adopting Summary Ordinance #542A for publication.
Recommendation: Adopt Ordinance #542 amending Title 3, Chapter 15 for
Pawn Shops and adopt Summary Ordinance #542A for publication.
G. Consideration of approving 2012 Wright County Annual Highway Maintenance
agreement. Recommendation: Approve the 2012 Wright County Annual
Highway Maintenance agreement with compensation set at $23,084.76.
H. Consideration of approving Federal funding application for TH 25 /CSAH 75
Intersection Improvements. Recommendation: Approve submission of Federal
funding application for TH 25 /CSAH 75 intersection improvements.
I. Consideration adopting Resolution #2012 -007 approving Federal Transportation
Enhancement funding application for Monticello Great River Trailways and
Trailhead Improvements (CSAH 75 pathway). Recommendation: Adopt
Resolution #2012 -007 authorizing submission of Federal Transportation
Enhancement funding application for Monticello Great River Trailways and
Trailhead improvements related to the CSAH 75 pathway.
J. Consideration of adopting Resolution #2012 -008 approving a Simple Subdivision
and Administrative Lot Combination in a B -4 (Regional Business) District for
Lots 10, 18 and 19 of Auditor's Subdivision No. 1; Applicant: Mills Properties.
Recommendation: Adopt Resolution #2012 -008 approving a Simple
Subdivision and Lot Combination of Lots 10, 18, and 19 of Auditor's
Subdivision No. 1 for Mills Fleet Farm final plat.
K. Consideration of accepting quotes and awarding contract for improvements to
ventilation equipment for Public Works Shop facility. Recommendation:
Accept quotes and award contract to All -Ways Heating & Air Conditioning for
improvements to ventilation equipment, including electric powered hose reel, in
the amount of $10,315.
L. Continued - Consideration of approving City Business Hours Schedule.
Recommendation: Approve the City Business Hours schedule for 2012 as
presented.
M. Consideration of continuing this item to January 23, 2012 -- Consideration of
approving an Amendment to Conditional Use Permit for Planned Unit
Development as related to residential design standards for R -1 (Single - Family)
District lots; Applicant: McCann, Steve /Sunset Ponds, LLC. Recommendation:
Approve continuing this item to the January 23, 2012 Council Meeting.
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N. Consideration of adopting Resolution #2012 -009 confirming partial vacation of
utility easements on the southern boundary of Lot 8, Block 1, Meadow Oak 4 t
Addition; Applicant: Edina Realty. Recommendation: Adopt Resolution
#2012 -009 vacating the southerly 5 feet of utility easements of Lot 8, Block 1,
Meadow Oak 4h Addition extending for a distance of 125.01 feet.
O. Consideration of authorizing a revised final payment to Redstone Construction for
the 2010 Street Reconstruction Improvements, City Project No. l 00001.
Recommendation: Authorize revised final payment to Redstone Construction in
the amount of $50,760.14 for the 2010 Street Reconstruction Improvements, City
Project No. 1000O1.
P. Consideration of adopting Resolution #2012 -010 accepting Improvements and
authorizing Final Payment to Hardrives, Inc. for the NE Quadrant Improvements
to State Highway 25, CSAhl 75, and East River Street, City Project No 100005.
Recommendation: Adopt Resolution #2012 -010 accepting improvements and
authorizing final payment to Hardrives, Inc. in the amount of $24,430.17 for the
NE Quadrant Improvements to TH 25, CSAH 75 and East River Street, City
Project No. 100005.
Q. Consideration of approving a request for Conditional Use Permit for Co- location
of a Wireless Telecommunication Service Antenna; Applicant: New Cingular
Wireless PCS. Recommendation: Approve a Conditional Use Permit for co-
location of a Wireless Telecommunication Service Antenna for New Cingular
Wireless PCS.
R. Consideration of adopting Ordinance #541 approving a request for Amendment to
the Monticello Zoning Ordinance, Section 5.2 as related to Conditional Uses in
the R -3 (Multiple Family Residential) District and Consideration of approving a
request for Conditional Use Permit for a duplex residential use in an R -3 District;
Applicant: Mary K Bondhus. Recommendation: Adopt Ordinance #541
amending Monticello Zoning Ordinance, Section 5.2 related to conditional uses in
the R -3 (Multiple Family Residential) District, allowing conversion of single
family residential dwellings to duplex dwellings, and approve a Conditional Use
Permit for a duplex residential use in an R -3 District for Mary K. Bondhus,
contingent on the following items.
1. City Officials approve the Zoning Ordinance Amendment making an allowance for the
conversion of single family residential dwellings to duplex dwellings in the R -3 Zoning
District by conditional use permit.
2. The floor area of the duplex dwelling complies with the minimum area requirements of
Chapter S of the Zoning Ordinance (based upon the number of bedrooms provided).
3. Not less than two off-street parking spaces be provided per dwelling unit within an enclosed
garage. Such garage shall measure not less than 400 square feet in size.
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4. During the use of the property as a two-family structure under the CUP, no subdivision shall
be permitted that would alter the use of the property. This restriction is not intended to
restrict conveyances ofportions of the property forpublic use.
5. All driveways and required off - street parking spaces be surfaced with concrete, bituminous or
approved equivalent.
6. Issues related to grading and drainage shall be subject to review and comment by the City
Engineer.
S. Consideration of approving a request for Conditional Use Permit for Cross
Parking for a commercial use in a B -3 (Highway Business) District; Applicant:
Ray Croaston/Landform. Recommendation: Approve a Conditional Use Permit
for cross parking for a commercial use in a B -3 (Highway Business) District for
Ray Croaston/Landform (McDonald's), contingent on the following items.
1. Access - related issues shall be subject to comment and recommendation by the City Engineer
and MnDOT.
2. All easement related documents shall be subject to review and approval by the City Attorney
3. Exterior light fixture heights be reduced from 30 to 25 feet as required by Ordinance. Such
fixtures shall be designed to direct light downward.
4. Issues related to grading and drainage shall be subject to review and comment by the City
Engineer.
5. Issues related to site utilities shall be subject to review and approval by the City's Utility
Department.
Lloyd Hilgart had a question on the bill payment for Cintas First Aid & Safety regarding
Liquor Store bathroom cleaning. Finance staff will bring back an explanation.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
No items were removed from the consent agenda.
7. Consideration of adopting Resolution #2011 -011 approving the Embracing
Downtown Plan and amendinp- the 2008 Monticello Comprehensive Plan
accordingly
Megan Barnett Livgard introduced this item and provided a presentation explaining the
major components of the Embracing Downtown Plan incorporating market analysis,
transportation, land use, financial analysis and implementation. In the process of
developing the plan, the feasibility of downtown revisions were looked at in depth and
the findings were incorporated in the plan design. Redevelopment objectives and
implementation steps were identified.
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Council is asked to adopt the resolution approving the Embracing Downtown Plan and
amendment to the Monticello Comprehensive Plan. The Steering Committee, Planning
Commission and EDA recommend this action.
Clint Herbst noted that he had a chance to talk to Steve Johnson last week and appreciates
that property owners are willing to put time and effort into this project. Glen Posusta
stated that this is a big bold plan and may seem "scary" in its entirety. He would not
support purchasing property unless the owner is a willing seller. He is willing to listen to
any developers that are interested in coming in and improving the Monticello Downtown
area, provided it can be done in a manner conducive to current owners. Brian Stumpf
stated that he thinks this is a good effort toward improving the downtown area.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 ADOPTING RESOLUTION
#2012 -011 APPROVING THE NOVEMBER 4, 2011 EMBRACING DOWNTOWN
FINAL REPORT AND AMENDING THE 2008 MONTICELLO COMPREHENSIVE
PLAN. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Tom Perrault noted he is not real convinced on the river components but feels those can
be addressed in the nature.
8. Consideration of funding a share and installing two signs for TH 25
commemorating Monticello High School Girls State AA Cross Country
Championship; Applicant: Rob Seidenkranz
Jeff O'Neill introduced this item by explaining the request from Rob Seidenkranz asking
the City to purchase and display signs at the entrance to the City commemorating the
state championship victory by the Monticello High School Girls AA Cross Country team.
Mr. Seidenkranz spoke briefly noting that he had sent several letters out to Monticello
organizations asking for donations toward the signs. He has not heard back at this time.
Tom Perrault asked where the money would come from. It was suggested that it could be
taken from the donation fund.
GLEN POSUSTA MOVED FOR ALTERNATIVE #2 AUTHORIZING UP TO $300
FOR STAFF TO PURCHASE TWO SIGNS WITH THE MESSAGE "2011 GIRLS
STATE AA CROSS COUNTRY CHAMPIONS" AND INSTALL THEM UNDER THE
CITY LIMIT /POPULATION SIGNS ON T.H. 25. LLOYD HILGART SECONDED
THE MOTION. MOTION CARRIED 5 -0.
9. Consideration of approving appointments and designations for 2012
Clint Herbst asked council members to indicate whether they would want to make any
changes in their appointments. Tom Perrault indicated that he would stay involved in the
EDA but would like to look at the EDA committee.
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Brian Stumpf commented that he is not satisfied with the current set up of the EDA as
another level of government that has to go through the City Council before taking action.
He would like to have a workshop held in the near future to discuss the role of the EDA
and the value and benefits of merging the EDA into the City Council. He also noted that
he was not comfortable with re- appointing Bruce Hamond at this time and would like to
discuss that at the upcoming EDA meeting. There was some discussion about holding a
workshop to discuss options for streamlining the EDA. Jeff O'Neill noted that a similar
discussion to have the Council operate as the EDA was discussed at the time the EDA
and HRA were merged. At that time, it was felt that it was good to have an independent
board.
BRIAN STUMPF MOVED TO CONFIRM APPOINTMENTS AND DESIGNATIONS
AS RECOMMENDED WITH THE TABLING OF THE APPOINTMENT OF BRUCE
HAMOND PENDING FURTHER DISCUSSION, AND CALL FOR A WORKSHOP
PRIOR TO THE NEXT COUNCIL MEETING TO DISCUSS OPTIONS FOR
MERGING EDA AND CITY COUNCIL. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5 -0.
10. Consideration of adjusting City salary schedules for non -union employees for 2012
Jeff O'Neill summarized this item and noted that Council is being asked to consider
adjusting the salary schedule in some manner. He noted there are a number of potential
reasons that Council may wish to deny any increases but felt there are also reasons to
justify granting some increase. He emphasized that step increases are not automatically
granted; rather employees must show advancement in skill and ability.
Brian Stumpf commented on several points and feels that it is a difficult time to grant
increases. He feels that it is a positive that no staff cuts have been made up to this point
in time given the economic conditions.
TOM PERRAULT MOVED TO GRANT NO COLA INCREASES FOR CITY
SALARY SCHEDULES FOR 2012. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 4 -1 WITH LLOYD HILGART VOTING IN OPPOSITION.
Lloyd Hilgart stated that he feels there are good reasons to make some kind of salary
adjustment to sustain employee morale. He has found this is valuable with his own
employees.
TOM PERRAULT MOVED TO GRANT A HALF STEP INCREASE FOR
EMPLOYEES ENTITLED TO AN INCREASE IN 2012. MOTION FAILED FOR
LACK OF A SECOND.
Clint Herbst said that he was not in favor of a half step increase and does not feel that the
public would be receptive to any increases.
City Council Minutes — January 9, 2012 Page 7
GLEN POSUSTA MOVED TO GRANT NO STEP INCREASES FOR 2012. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM
PERRAULT VOTING IN OPPOSITION.
11. Consideration of participating in and funding a share of costs related to Public
Utility Commission Hearings pertaining to maintenance and establishment of the
Nuclear Facility Decomnussioning Fund
Jeff O'Neill explained the reasons for the request for the City to participate in the
upcoming Public Utility Commission (PUC) proceedings regarding establishment and
maintenance of funds to support decommissioning of the Monticello and Redwing
nuclear power plants. Jeff O'Neill pointed out the concerns of the City related to public
safety, future land use, and land value impacts.
Glen Posusta asked why the City would need to contribute funds toward legal expenses if
there is already money being set aside in a decommissioning fund. Joe Sullivan, attorney
with Flaherty & Hood, explained that there was legislation passed last year that requires
accounting for the decommissioning funds. Participation by the host cities is asked in
order to keep on top of these assessments and look out for their best interests. Mr.
Sullivan explained that Xcel Energy is required to contribute to the fund based on
estimated costs for future decommissioning. Federal law requires the contributions and
the fund is protected from other uses. The participation by the host cities would fund the
legal costs for attorneys that represent the cities and lobby on their behalf. Flaherty &
Hood would be involved in the tri- annual assessments of the decommissioning fund, keep
track of legislation related to nuclear energy, and advocate on behalf of the host cities.
Clint Herbst commented that he looks at this as kind of an insurance policy to address
future issues with removal of dry cask storage. Glen Posusta feels that this is out of the
city's control and ultimately is subject to federal legislation. The federal government
established Yucca Mountain as a waste storage repository and then later changed their
mind eliminating that site as a repository. Clint Herbst is concerned about the
decommissioning fund and possible changes to the assessments that would not favor the
host cities. Clint Herbst feels that it is important for the city to have a voice to make sure
we are heard and kept in consideration.
Brian Stumpf said he is concerned whether this is a necessary investment and would the
City see any results from the money they spend.
Jeff O'Neill explained that the City should be involved at the state level to ensure there is
a consolidated effort to address plans for decommissioning and removal of dry casks at
some future point in time.
Council questioned the term of the contract which only covers this year; however, the
PUC process is a tri- annual review. Mr. Sullivan explained that the review comes before
the PUC once every three years and the contract covers this year (2012) when the review
will take place.
City Council Minutes — January 9, 2012 Page 8
Tom Perrault questioned where the funds would come from and why this item was not
included in the 2012 budget process. Jeff O'Neill noted that he was not aware of this item
at the time the budget process took place.
CLINT HERBST MOVED FOR ALTERNATIVE #1 TO AUTHORIZE FLAHERTY &
HOOD TO REPRESENT THE CITY OF MONTICELLO IN PUC PROCEEDINGS
RELATED TO THE NUCLEAR FACILITY DECOMMISSIONING FUND AT A
COST NOT TO EXCEED $20,000. LLOYD HILGART SECONDED THE MOTION.
MOTION FAILED 2 -3 WITH GLEN POSUSTA, BRIAN STUMPF, AND TOM
PERRAULT VOTING IN OPPOSITION.
12. Added items
a) Culvert at Olson & Sons Electric - Bruce Westby commented on the culvert under
Marvin Road in the vicinity of Olson Electric. The ditch system is not working correctly
and the water runs across the business driveway. Bruce Westby and Tom Bose have been
looking at the situation to come up with a remedy. It is planned to work on the ditch and
culvert in the spring.
b) Jeff O'Neill noted that he will continue to monitor the status of the PUC hearing
process and keep Council updated. Clint Herbst added that he thinks it is important for
the City to be involved in the legislative process in order to be heard on issues relative to
the City.
13. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:35 P.M. GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman 6K11-
Approved: January 23, 2012
Attest: r�
C' strator
City Council Minutes — January 9, 2012 Page 9