City Council Minutes 02-13-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 13, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:02 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — January 23, 2012 Special Meeting
LLOYD HILGART MOVED TO ACCEPT THE MINUTES OF THE JANUARY 23,
2012 SPECIAL MEETING AS PRESENTED. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5 -0.
213. Approval of Minutes — January. 23, 2012 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE MINUTES OF THE JANUARY 23,
2012 REGULAR MEETING AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
2C. Approval of Minutes — February 6, 2012 Special Meeting
BRIAN STUMPF MOVED TO ACCEPT THE MINUTES OF THE FEBRUARY 6,
2012 SPECIAL MEETING AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• City online videos (Jeff O'Neill)
• Crosswalks on Walnut (Clint Herbst)
• Draining of Pelican Lake (Clint Herbst)
4. Citizen comments, public service announcements, and staff updates
a. Citizen Comments:
1) Mike Helm spoke regarding the future plans for Pelican Lake drainage,
indicating all of the organizations that have been involved in trying to
deter the lake fiom being drained and those that want to have it drained
and returned to a duck habitat. He had also contacted the Audubon
Society for support in keeping the lake as it is to protect the pelicans that
breed there. A decision was finalized recently at a meeting in Albertville
City Council Minutes — February 13, 2012 Page 1
with the project postponed to 2015 before they start the draining. Mr.
Helm thinks it would be a huge battle to keep the DNR from draining
Pelican Lake at this point and would probably require a considerable
investment of money.
2) Monticello United Project /Impact Lives — Kristin Wolford and Traci
Woytcke talked about the upcoming Monticello United Project on March
10th at the Middle School. They played a video which explained the
purpose of the project to pack food bags for a third world mission project.
They are looking for volunteers to sign up for a shift packing food bags
and they can also use fiends as they need to raise $70,000. Clint Herbst
commented that he has committed to helping through the Lions Club and
wondered where the public could send money. Kristin said Monticello
United is receiving donations at PO Box 44, Monticello. Traci mentioned
that part of the products that go into the food packets are produced by
Karlsburger Foods of Monticello.
b. Public Service Announcements:
1)
Department of Motor Vehicle Award — Torn Kelly explained the value of
this award recognizing excellence in work completed by the DMV office
and what an honor it is to receive this award. Clint Herbst congratulated
the DMV office and noted they recently added another dealership. Tom
Kelly reported that five new dealerships came on board since the
beginning of the year.
2)
CAFR Award — Tom Kelly noted that this is the second year in a row that
the City received this national award from the National Government
Finance Officers Association. This is quite an achievement as there are
not many cities in Minnesota that receive the CAFR award. Clint Herbst
expresses his appreciation for the Finance Department on this
achievement.
3)
MCC Valentine Dance Part v (2/14) —Angela Schumann talked about this
dance evening to be held at the Community Center on February 14`h from
8 to 10 p.m. Besides offering swing dance lessons, there will be dessert
refreshments and flowers for the ladies. The cost is $20 per couple.
4)
Spring Tree orders — Tom Pawelk talked about the tree orders that can be
placed by Monticello residents with a choice from five trees at $35 apiece
including tax. Trees must be ordered by March 23`d and will be available
to be picked up at the end of April. Glen Posusta questioned whether this
is something that the City should continue to do in future years; he was
wondering how much time and work is required by the City. Tom Pawelk
explained that there is not a lot of time required by staff. Any trees that
are ordered and do not get picked up will be planted on city property.
Torn Pawelk also reminded the public to call Gopher One before planting
trees.
5)
Bob Paschke mentioned that Mayl2th will be a leaf pickup day in the
City.
City Council Minutes
— February 13, 2012 Page 2
C. Staff Updates:
1) Wellhead Protection Audit (Bob Paschke) — Monticello had the honor of
the first state audit for wellhead protection on January 26, 2012. The audit
was to check compliance of the City's program in protecting water sources
from contamination. The audit involved 45 categories with documentation
required for each one. The City is responsible for water sources, which
contribute to public water supply wells, such as stormwater runoff, storage
tanks, septic systems, and more. Planning, Public Works, Engineering and
Building staff were all involved in some way with developing the city's
wellhead protection plan. The MN Department of Health conducted the
audit and commended the City for the amount of work put into
development of the Wellhead Protection Plan and the program
administered by the City.
Consent Agenda:
A. Consideration of approving payment of bills for February 13th.
Recommendation: Approve payment of the bill registers for February 13"' in the
aimoumt of $905,452.70.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and departures for Parks, FiberNet and
MCC.
C. Consideration of adopting Resolution #2012 -014 approving a Gambling Premises
Permit application for Monticello Youth Hockey Program to conduct gambling at
The Station Bar and Grill. Recommendation: Adopt Resolution #2012 -014
approving a Gambling Premises Permit application for Monticello Youth Hockey
Program to conduct lawful gammbling at The Station Bar and Grill.
D. Consideration of approving an application for a temporary charitable gambling
permit for a raffle by the Kicking Bear Foundation. Recommendation: Approve
the application for a temporary charitable gambling permit for the Kicking Bear
Foundation to conduct a raffle on March 3, 2012 at The Station Bar and Grill.
E. Consideration of appointing a representative to the Monticello Parks Commission
to fill a vacancy for a term to expire on 12/31/2013. Recommendation:
Approve the appointment of Beth Bigelow to the Parks Commission with her term
to expire December 31, 2013.
F. Consideration of approving the 2011 Operating Transfers. Recommendation:
Approve the 2011 operating transfers listed as follows:
Transfers In
Fund
Transfer Out
Amount Fund
#1 Construction Fund 75.000.00 DMV Fund 75.000.00
City Council Minutes — February 13, 2012 Page 3
#2 Construction Fund
General Fund - Park
#3 Park /Pathway Dedication Fund 173,832.81 Consolidated Bond Fund 173,832.81
#4 Street Reconstruction Fund 250,000.00 Liquor Fund 250,000.00
Street Reconstuction Fund 42,625.00
#5 2010 Improvement Bonds 185,960.00 Sanitary Sewer Access Fd
78,364.00
Storm Sewer Access Fund
34,471.00
Water Access Fund
30,500.00
Street Reconstruction Fund
149,950.27
Water Operating Fund
144,718.00
96 Construction Fund 1,515,756.35 Sewer Operating Fund
318,937.00
Sanitary Sewer Access Fd 29,806.73
Storm Sewer Access Fund 147,284.00
Street Light Improvement 273,060.35
Consolidated Bond Fund 452,000.00
EDA Fund 316,279.00
#7 2005A G. O. Bond Fund 1,593,630.00 Sanitary Sewer Access Fd 706,249.00
Storm Sewer Access Fund 261,299.00
Total Transfers In 5,884,652.16 Total Transfers Out 5,884,652.16
G. Consideration of renewing annual pawn shop license for Michael Helm, dba
Monticello Pawn, Gun and Bargain Center at 1219 South Hwy 25.
Recommendation: Approve the renewal of 2012 pawn shop license for Michael
Helm, dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25
contingent on the following conditions:
• Completion of required applicationform along with copy offederalfirearms dealerpermit
[received]
• Remaining balance of delinquent invoice is paid and automatic payment for future invoices is
successfully implemented
• Wright County Sherifj's Department signs application with no adverse findings
H. Consideration of adopting Resolution #2012 -015 accepting 2008 hail damage
repairs completed on City properties by Dayle Veches Construction and
approving final payment. Recommendation: Adopt Resolution #2012 -015
accepting completion of 2008 hail damage repairs by Dayle Veches Construction
and approving final payment.
I. Consideration of continuing the Business Expansion Incentive Program for 2012.
Recommendation: Extend the Business Expansion Pilot Program for 2012 until
the remaining $12,382.57 in incentive dollars has been utilized.
City Council Minutes — February 13, 2012 Page 4
Water Access Fund
309,803.00
2008 Revenue Refunding
#8
Bond
815,000.00
Community Center Fund
815,000.00
#9
2008 Sewer Refunding Bond
524,590.00
Sanitary Sewer Access Fd
524,590.00
#10
1- 94 1CSAH 18 Interchange Fd
650,000.00
General Fund
650,000.00
#11
I- 94 1CSAH 18 Interchange Fd
22,500.00
DMV Fund
22,500.00
Total Transfers In 5,884,652.16 Total Transfers Out 5,884,652.16
G. Consideration of renewing annual pawn shop license for Michael Helm, dba
Monticello Pawn, Gun and Bargain Center at 1219 South Hwy 25.
Recommendation: Approve the renewal of 2012 pawn shop license for Michael
Helm, dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25
contingent on the following conditions:
• Completion of required applicationform along with copy offederalfirearms dealerpermit
[received]
• Remaining balance of delinquent invoice is paid and automatic payment for future invoices is
successfully implemented
• Wright County Sherifj's Department signs application with no adverse findings
H. Consideration of adopting Resolution #2012 -015 accepting 2008 hail damage
repairs completed on City properties by Dayle Veches Construction and
approving final payment. Recommendation: Adopt Resolution #2012 -015
accepting completion of 2008 hail damage repairs by Dayle Veches Construction
and approving final payment.
I. Consideration of continuing the Business Expansion Incentive Program for 2012.
Recommendation: Extend the Business Expansion Pilot Program for 2012 until
the remaining $12,382.57 in incentive dollars has been utilized.
City Council Minutes — February 13, 2012 Page 4
J. Consideration of adopting City of Monticello Street Sign Maintenance Policy.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
K. Consideration of accepting quotes and authorizing replacement of flooring at Hi
Way Liquor Store. THIS ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
Lloyd Hilgart asked about a check to FiberNet Monticello in the list of bills (p.9). Tom
Kelly will check and update Cotmcil.
TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS J AND K. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent a¢enda for discussion
5J. Consideration of adopting City of Monticello Street Sign Maintenance Policy
Glen Posusta asked for clarification on the need for sign maintenance and expressed
concern for why this has to be done. Bruce Westby explained that this is a federally -
mandated law requiring the City to adopt a policy at this time showing how they would
comply with the law. The City does not have to update any signs at this time but does
need to have a policy in place.
Clint Herbst suggested that the City first inventory all the signs and remove signs that are
not needed to help reduce possible future cost at such time this would have to be
implemented. Glen Posusta feels this mandate is an unnecessary requirement at the
expense of the taxpayers and would not be surprised to find that the rules are changed in
a few years.
Bruce Westby pointed out that the proposed policy does recommend that City staff first
inventory the signs and remove any unused and unneeded signs. Tom Moores
recommended that the Council adopt the policy so this piece is in place to comply with
this part of the mandate. The policy can be amended as changes are made to the federal
requirements. Tom Moores pointed out that they would not replace signs as part of this
mandate, but only as needed, which is the current practice. In those cases where a sign is
replaced, they are ordered to meet the new reflectivity standards. Tom Moores also noted
that they expect further changes in the federal law.
LLOYD HILGART MOVED TO ADOPT THE STREET SIGN POLICY AS
PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
4 -1 WITH GLEN POSUSTA VOTING IN OPPOSITION.
5K. Consideration of accepting quotes and authorizing replacement of'flooring at Hi
Way Liquor Store
City Council Minutes — February 13, 2012 Page 5
Glen Posusta questioned the process for quotes and for performing the work. Tom Kelly
explained that staff decided to ask for new quotes which are being accepted through
February 17th. Specifications require the contractor to complete the work as quickly as
possible with work to be done on Saturday after hours and Sunday when the store is
closed. Tom Kelly explained that staff had drawn up a more specific request and are
requiring the contractor to submit flooring samples with their quote and a work
completion date prior to the wine tasting event on April 27th. Tom asked Council to
consider approving this item accepting quotes they will be receiving and allowing City
staff to select the flooring vendor based on the best quote at a "not to exceed" amount.
GLEN POSUSTA MOVED TO DENY THE CURRENT QUOTES AND AUTHORIZE
STAFF TO READVERTISE FOR THE WORK AND SELECT A CONTRACTOR AT
AN AMOUNT NOT TO EXCEED $38,000. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 5 -0.
7. Consideration of adopting Resolution #2012 -016 authorizing preparation of
Feasibility Report for 2012 Rural Road Improvements, City Project No. 12C001
Bruce Westby summarized the request for authorization to prepare a Feasibility Report
addressing rural road improvements proposed for numerous rural roads within the city
limits. He displayed a map showing a number of roads that are in need of rehabilitation.
The roads being considered for the study are:
• 85th Street NE - 900' West of Edmonson Ave to TH 25
• 90th Street NE Park Place Drive to City limits
• 95t1' Street NE Gillard Avenue to Haug Avenue
• 90th Street NE Haug Avenue to City limits
• Edmonson Avenue Chelsea Road to City limits
• Fallon Avenue School Boulevard to 85th Street NE
• Fetming Avenue School Boulevard to 85t11 Street NE
• Gillard Avenue CSAH 39 E to 95th Street NE
• Haug Avenue 95th Street NE to 90th St NE
Bruce Westby explained that staff cut a few holes in the pavement on Edmonson Avenue
to see what the existing base courses looked like. This was less costly than taking soil
borings which will be required on some of the rural road sections to determine the
condition of the road base. Clint Herbst questioned whether that would be necessary
since they already know how old the road is and that they are already deteriorated. Brice
Westby explained several reasons for doing the borings.
Bruce Westby noted that they are mainly looking at doing overlays at this time to extend
the life of the roads for another 10 to 15 years. Staff is proposing to construct the
improvements in 3 phases:
• 2012-85 1h Street NE, 90' Street NE, 95t[' Street NE, Edmonson Avenue
City Council Minutes — February 13, 2012 Page 6
2013 - Fallon Avenue, Fenning Avenue
2014 - Giliard Avenue NE, Haug Avenue, 90`1i Street NE
Glen Posusta commented that he had driven all of the roads listed and the only road he
would recommend studying right now would be Edmonson and that would only be for an
overlay, not a mill and overlay. Bruce Westby commented that he had also driven all of
these roads several times and that most are in very bad shape. He does not anticipate that
they will last another five years without some type of rehabilitation.
Clint Herbst commented that he feels the City should try an overlay only on Edmonson
Avenue. Brian Stumpf disagreed and stated that an overlay on Edmonson would not be
adequate and would not last very long. He would like to see a feasibility report done to
get a better idea of the condition of the rural roads. Brian Stumpf also spoke in favor of
improvements to Edmonson, Fallon and Fenning if the City were to work on any of the
rural roads.
Glen Posusta expressed concern about the cost of gasoline and the effect that might have
on bids for the work. He would also like Bruce Westby to talk to the County about their
process for road overlays.
Bruce Westby explained some of the items that would be studied for each approved rural
road segment in the Feasibility Report such as options for pavement rehabilitation
methods, grading, turf establishment, signing and striping, and driveways.
Bret Weiss commented that the Feasibility Report would identify what roads need
improvements and the recommended method for repairs. Bret noted that Edmonson may
need be grinded and reclaimed because it has so much damage to it.
Tom Perrault asked about the potential assessments to township properties and whether
that would be prorated based on the expected life of the improvement. Jeff O'Neill
explained that the intent was for them to eventually be assessed for the benefit they
would realize from the improvements. Joel Jamnik noted the assessment process and
recommendations would be included in the Feasibility Report.
BRIAN STUMPF MOVED TO ADOPT RESOLUTION #2012 -016 AUTHORIZING
PREPARATION OF A FEASIBILITY REPORT FOR 2012 RURAL ROAD
IMPROVEMENTS, CITY PROJECT NO. 12C001, TO INCLUDE ONLY
EDMONSON, FALLON AND FENNING AVENUES, GLEN POSUSTA SECONDED
THE MOTION. MOTION CARRIED 5 -0.
Tom Perrault asked about proposed length of road improvements on Edtonson; Bruce
Westby noted that would go to the city limits.
8. Consideration of approving City match for a 2012 Phase IV acquisition at the
Bertram Chain of Lakes Regional Par1dYMCA Camp Manitou
City Council Minutes — February 13, 2012 Page 7
Angela Schumann provided a summary of the Phase IV acquisition funding process and
described the grants that have been awarded to the County and City from state grant
finds. The City's share of the funding match is $212,000. The 3 parcels to be acquired
include 140 land and water acres. Angela Schumann described the parcels 9, 10 and 12
that are included in the Phase IV acquisition. Parcel 9 is worth an estimated $58,000 and
Parcels 10 and 12 are valued at $1,241,000 together. This acquisition totaling just over
$1.2 million would put the regional park at almost 640 acres, which is over half of the
total area to be acquired.
Angela Schumann pointed out some of the activity that is taking place in the area owned
by the city and county and some of the anticipated events and uses to take place in the
coming months and year. The Shared Use Agreement with the YMCA will allow the
southern Bertram boat access to be opened to the public on weekends. With the new
acquisition, a new Shared Use Agreement will be triggered with the YMCA, and it will
be necessary to discuss a final location for the YMCA day camp. The finding would
come from the Consolidated Bond Fund and the goal is to close on this purchase by the
end of 2012.
Lloyd Hilgart asked about the status of the Park Dedication Fund. Tom Kelly explained
that the Park Dedication Fund is exhausted at this time and the City would use the
Consolidated Bond Fund excess funds for this purchase. Tom explained that there is the
possibility that there might be some new homes that would pay into the Park Dedication
Fund but it would not be enough to use for the land purchases. Clint Herbst pointed out
that the Bertram Park is a high priority in the state and has received a lot of grant funding
from the state.
Lloyd Hilgart asked if the grants are just for the City's share. Angela Schumann
explained that these grants were acquired jointly by the City and County. The City and
County would each have to match the funding at $212,000. Lloyd Hilgart asked how
much of the funding has been paid to date. Angela Schumann pointed out that slightly
over half of the total purchase costs have been paid. Lloyd Hilgart requested that the
money be tracked in the hopes that it could be paid back to the Park Dedication fiend
sometime in the future.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 APPROVING THE 2012 PARKS
AND TRAILS LEGACY AND MN ENVIRONMENT AND NATURAL RESOURCE
TRUST FUND GRANT MATCH FUNDING IN THE AMOUNT OF $212,000 FOR A
2012 ACQUISITION AT BERTRAM CHAIN OF LAKES REGIONAL PARK IN
CONJUNCTION WITH WRIGHT COUNTY AND DIRECT STAFF TO PREPARE
APPROPRIATE DOCUMENTATION. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
9. Added items
City Council Minutes — February 13, 2012 Page 8
• Jeff O'Neill talked about some video productions that staff is working on. The videos
have good content produced by city staff. They may not be professional quality but
will provide information to the public about the City and what we have to offer. Jeff
O'Neill explained that one video has been completed with a focus on the MCC fitness
area.
Clint Herbst stated that he is concerned that the State is planning to spend funds to
drain Pelican Lake. He feels that the lake is an economic boon for Monticello and
surrounding area. He thinks that the City should draft some kind of a response to the
planned action. Brian Stumpf suggested that the surrounding communities also be
approached to help support this effort. Glen Posusta also noted that it might be good
to approach our political representatives to seek their assistance. Clint Herbst
directed staff to try to do some research and contact political representatives.
Mike Helm commented that Pelican Lake has been designated a federal Wetlands
Protection Area which makes it very difficult to fight the proposed drainage. It might
require a lawsuit to challenge the WPA designation. He feels that the two areas to
focus on would be the habitat for the pelicans and eurasion milfoil problems. These
are probably the best ways to deter the efforts to drain the lake.
• Clint Herbst commented on some issues with the new crosswalk that was placed on
Walnut Street and asked staff to take a look. They should probably document and
take pictures of any problems in the event that this would need to be addressed
further.
10. Adiournment
BRIAN STUMPF MOVED TO ADJOURN AT 8:32 P.M. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman (rn--�
Approved: February 27, 2012
Attest:
CiWA YZ,f trator
City Council Minutes — February 13, 2012 Page 9