City Council Minutes 08-27-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 27, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — August 13, 2012 Special Meeting
GLEN POSUSTA MOVED TO ACCEPT THE MINUTES OF THE AUGUST 13, 2012
SPECIAL MEETING AS PRESENT. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 5 -0.
2B. Approval of Minutes — August 13, 2012 Regular Meeting
BRIAN STUMPF MOVED TO ACCEPT THE MINUTES OF THE AUGUST 13, 2012
REGULAR MEETING AS PRESENTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
Consent agenda #5F - substitute revised motion for approval (Jeff O'Neill)
HBC bills - add Item #5G to consent agenda for approval (Torn Perrault)
4. Citizen comments, public service announcements, and updates
a. Citizen Comments: None
b. Public Service Announcements:
1) MCC Pool Closing — Ditty Baltos commented on the upcoming pool
closing starting September 4th and expected to last until November 1st for
working on pool improvements and the upper level fitness area.
Arrangements have been made with other facilities in the community to
offer alterative pool sessions. See website and newsletters for details.
Will be offering game nights at MCC dining the time the pool is closed.
5. Consent Agenda:
A. Consideration of approving payment of bills for August 27th. Recommendation:
Approve payment of the bill and purchase registers in the amount of $654,825.68.
City Council Minutes — August 27, 2012 Page 1
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hired for MCC.
C. Consideration of adopting Resolution #2012 -071 accepting contribution from
Tom Perrault for the General Fund. Recommendation: Adopt Resolution #2012-
071 accepting a donation of $250 from Tom Perrault to go to the General Rind.
D. Consideration of adopting Resolution #2012 -072 supporting designation of the
Mississippi River Trail as U.S. Bike Route 45. THIS ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
E. Consideration of approving a Special Event Pennit for a 5K Run/Walk on
September 29, 2012 to benefit the Monticello Cancer Center; Applicant: Deb
Cox/Party for a Purpose Committee. Recommendation: Approve the Special
Event Permit for a Party for a Purpose 5K Run/Walk on September 29, 2012 and
allow temporary use of City boulevards and staff assistance, contingent on the
following:
• Continued site plan coordination with the Street Superintendent
• Provide a Certificate of Insurance for the event, with the City named as a
second insured
F. Consideration of adopting an Agreement between the City of Monticello and
FiberConnect to provide Professional Services for consulting to the City on
Management and Operations of FiberNet Monticello. Recommendation:
Transfer Interim management and operations of FiberNet from Gigabit Squared to
FiberConnect, continuing under the same terms as stated in the Agreement
(approved June 11, 2012).
G. Consideration of approving payment of HBC bills. Recommendation: Approve
payment of two HBC invoices in the total amount of $19,988.14.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM D, ADDITION OF ITEM G, AND CHANGE TO ITEM F.
GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent al4enda for discussion
5D. Consideration of adopting Resolution #2012 -072 supporting designation of the
Mississippi River Trail as U.S. Bike Route 45
This item was removed by Tom Perrault because he will be voting against the motion.
He does not feel that the designation is worth funding by the federal government.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 ADOPTING RESOLUTION
#2012 -072 SUPPORTING THE DESIGNATION OF THE MISSISSIPPI RIVER TRAIL
City Council Minutes — August 27, 2012 Page 2
BICYCLE ROUTE AS UNITED STATES BICYCLE ROUTE 45. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT
VOTING IN OPPOSITION.
Public Hearing — Consideration of adopting Resolution #2012 -073 approving
Simple Subdivision and Administrative Lot Combinations for said lots. Applicants:
Carlisle Village LLC /Simonds /Stewart
Angela Schumann summarized the request from the applicants for vacation of drainage
and utility easements, a simple subdivision, and administrative lot combination involving
Lots 24, 25, 26 in Block I of Carlisle Village 5a' Addition. This request does not include
the pond lying northerly of those lots. The packet includes a resolution covering the
entire request and identifies the conditions that must be met for the request to be
approved.
Clint Herbst questioned if the City has access to the pond area. Bruce Westby noted
there are several access points. Clint Herbst asked why the City would want to maintain
easements if they don't need access to the pond. Bruce Westby and Angela Schumann
explained that the easements protect both public and private utilities that are often placed
along lot lines. Since the lot line is changing, it is prudent to adjust the easement area.
Glen Posusta asked the applicant, Shane Simonds, to explain the reason that they are
making the request. Shane Simonds responded that both parties on either side of Lot 25
desire a larger lot and this simple subdivision would give each of them more space. Glen
Posusta asked about maintenance of the area that is adjacent to the pond. Shane Simonds
noted that they are not allowed to change conservation easement areas other than planting
a tree or similar activities. As much as possible, the homeowners are already maintaining
that area.
Mayor Herbst opened the Public Hearing. As there were no further comments, the Public
Hearing was closed.
Shane Simonds thanked Council for their consideration of the request and complimented
Angela Schumann for her exemplary work in helping get this in place.
GLEN POSUSTA MOVED FOR ALTERNATIVE 41 ADOPTING RESOLUTION
#2012 -073 APPROVING VACATION OF DRAINAGE AND UTILITY EASEMENTS
BETWEEN LOTS 24,25 AND 26, BLOCK 1, CARLISLE VILLAGE 5Ttt ADDITION
AND APPROVING A SIMPLE SUBDIVISION AND ADMINISTRATIVE LOT
COMBINATION FOR SAID LOTS, SUBJECT TO THE FOLLOWING CONDITIONS.
BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
• The applicants shallprovide a revised Certificate ofSurvey.for each of the two resulting
lots within 60 days of approval of the simple subdivision and lot combination.
City Council Minutes — August 27, 2012 Page 3
• The applicants shall sign a drainage and utility easement in favor of the City of
Monticello, reestablishing interior lot drainage and utility easements.
• The drainage and utility easement in place over the ponding area shall remain unaffected
by the subdivision and combination.
• Property owners are responsible for working with private utilities if relocation of utilities
in easements to be vacated is needed.
• The resulting Lot 24 and Lot 26 shall each retain a single curb tact access after
combination with resultingportion of Lot 25.
• Per City Ordinance Title 7, the water and sewer services are the responsibility of the
property ownerfrom the main to the premises. The installation of a cap at the end of the
curb stop and the lowering of the standpipe on Lot 25 is a requirement of the approval of
the simple subdivision and lot combination.
• Properties may be subject to 1 '/z times assessment for future road improvements, based
on original platting of lots.
12CO02
Bruce Westby commented on the request to authorize preparing a Feasibility Study for
the extension of West 7th Street. The CIP includes this project as a 2013 project at the
estimated cost of $1.25 million. Brice Westby provided a presentation showing the
layout of the proposed improvements. He also talked about the benefits and purpose of
extending West 7`i' Street, and explained that the mortgage lien holder of the undeveloped
parcels of land adjacent to the proposed improvements is willing to negotiate with the
City to be specially assessed for a portion of the improvements. Bruce Westby showed
the adjacent undeveloped parcels and noted some considerations including the potential
for the City to vacate the Minnesota Street right -of -way south of West 7`1' Street in
exchange for roadway right -of -way and ponding easements. Bruce Westby also
discussed some funding considerations that will be reviewed during the Feasibility Study
process.
Clint Herbst asked about the utilities that are in the area where Minnesota Street could
potentially be vacated. Bruce Westby pointed out that there are several options for the
City so that they would retain an easement over the utilities. Glen Posusta asked about
ownership of some of the unoccupied properties. The City owns a property at the east
end of the proposed alignment, and there are two privately owned properties north of the
City -owned parcel. Brian Stumpf asked about the purpose of using Braun Intertec; Bruce
Westby explained that they will do soil borings and provide pavement design
recommendations. Torn Perrault asked how long the Feasibility Study would be good for
if the project were delayed beyond 2013. Bruce Westby stated that the Feasibility Study
should be good for several years.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 ADOPTING RESOLUTION
#2012 -070 AUTHORIZING PREPARATION OF A FEASIBILITY REPORT FOR
WEST 7' STREET EXTENSION (MINNESOTA TO ELM STREET), CITY
City Council Minutes — August 27, 2012 Page 4
PROJECT NO. 12C002. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 5 -0.
9. Added items
• Weed control — Glen Posusta would like to know if there is a way to control the
weeds that grow along the edge of the streets where the pavement meets the curb.
Bob Paschke stated that they will take a look at that and see what options would
be available to take care of the weeds.
10. Adjournment
LLOYD HILGART MOVED TO ADJOURN THE MEETING AT 7:25 P.M. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman 61
Approved: September 10, 2012
Attest: VW
City istrator
City Council Minutes — August 27, 2012 Page 5