City Council Minutes 09-10-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 10, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: Brian Stumpf
1. Can to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
IA. Women of Today Week Proclamation —Monticello Women of Today
Mayor Herbst presented a proclamation for Women of Today Week for the Monticello
Women of Today represented by 10 members. Pam Broekemeier spoke on behalf of the
group and thanked the Mayor.
2A. Approval of Minutes — August 27, 2012 Special Meeting
GLEN POSUSTA MOVED TO ACCEPT THE AUGUST 27, 2012 SPECIAL
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 4 -0.
2B. Approval of Minutes — August 27, 2012 Regular Meeting
LLOYD HILGART MOVED TO ACCEPT THE AUGUST 27, 2012 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 4 -0.
2C. Approval of Minutes — September 4, 2012 Special Joint Meeting
TOM PERRAULT MOVED TO ACCEPT THE SEPTEMBER 4, 2012 SPECIAL
JOINT MEETING MINUTES WITH A CORRECTION. GLEN POSUSTA
SECONDED THE MOTION. MOTION CARRIED 4 -0.
3. Consideration of adding items to the agenda
• Xcel Breakfast — Jeff O'Neill reminded Council members that they are invited to
attend on Wednesday, September 12`h
• Cabinets in Mississippi Room (Glen Posusta)
4. Citizen comments, public service announcements, and updates
a. Citizen Comments: None
City Council Meeting Minutes — September 10, 2012 Page 1
b. Public Service Announcements: None
Consent Agenda:
A. Consideration of approving payment of bills for September 10. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC, Water, and
FiberNet.
C. Consideration of establishing a date for the Truth -hi- Taxation Public Hearing.
Recommendation: Call for a Public Hearing for the 2013 property tax levy and
budget on December 10, 2012 at 7 p.m.
D. Consideration of adopting Ordinance #563 approving amendments to Title 10,
Zoning Code, Section 3.7 — Shoreland District and Wild and Scenic Recreational
River District and adopting Summary Ordinance #563A for publication. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
E. Consideration of adopting Resolution #2012 -074 accepting improvements and
approving final payment to Allied Blacktop for the 2012 Sealcoating
Improvements. Recommendation: Adopt Resolution #2012 -074 accepting work
and approving final payment to Allied Blacktop in the amount of $77,037.36 for
the 2012 Sealcoating Improvements.
F. Consideration of adopting Resolution #2012 -075 accepting improvements and
approving final payment to AAA Striping Service Company for the 2012 Street
Pavement Marking. Recommendation: Adopt Resolution #2012 -075 accepting
work and approving final payment to AAA Striping Service Company in the
amount of $15,016.60 for 2012 Street Pavement Marking.
G. Consideration of appointing 2 representatives to the Monticello Planning
Commission to fill vacancies with terms to expire on 12/31/2014.
Recommendation: Appoint Sam Burvee and Grant Sala to the Monticello
Planning Commission with terms ending December 31, 2014.
H. Consideration of cancelling Public Hearing originally scheduled on February 27,
2012, and continued indefinitely, for amending the 2012 Fee Schedule with
adjustments to BODS and TSS rates. Recommendation: Cancel the Public
Hearing, which was indefinitely continued from February 27, 2012.
I. Consideration of authorizing submittal of NCTC Membership Application. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
City Council Meeting Minutes — September 10, 2012 Page 2
GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A, D, AND I. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 4 -0.
6. Consideration of items removed from the consent aEenda for discussion
5A. Consideration of approving payment of bills for September 10th
Tom Perrault brought up a payment to Wright County Parks related to Bertram Chain of
Lakes Park with cost shared between Planning & Zoning and Parks. Angela Schumann
explained why that was split and noted that Wright County also paid part of the cost.
Tom Perrault was concerned about taking some of the cost out of both departments.
GLEN POSUSTA MOVED TO APPROVE THE BILL AND PURCHASE REGISTERS
FOR A TOTAL AMOUNT OF $323,306.67. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 4 -0.
5D. Consideration of adopting Ordinance #563 approving amendments to Title 10,
Zoning Code, Section 3.7— Shoreland District and Wild and Scenic Recreational River
District and adopting Summary Ordinance #563A for publication
Tom Perrault noted a discrepancy in Ordinance #545 having to do with accessory
building height (15 feet rather than 25 feet) and wanted that correction added to
Ordinance #563. Angela Schumann noted that the correction will be made.
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AMENDMENTS TO TITLE 10, ZONING CODE, SECTION 3.7 — SHORELAND
DISTRICT AND WILD AND SCENIC RECREATIONAL RIVER DISTRICT AND
ADOPT SUMMARY ORDINANCE #563A FOR PUBLICATION. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED 4 -0.
51. Consideration of authorizing submittal of NCTC Membership Application
Tom Perrault pulled this item. Jeff O'Neill explained that this item is brought to Council
because the City has the opportunity to apply for National Cable Television Cooperative,
Inc. (NCTC) membership for purposes of purchasing TV content. When FiberNet first
started up, they were not allowed to join the NCTC and had to choose another content
provider at higher costs. Membership is now open to municipalities and the City would
like to take advantage of this. Jeff O'Neill did note that they still have to determine
whether they can get out of the National Telco Television Consortium (NTTC) contract
without adverse effects.
Glen Posusta commented about the information about the NCTC membership and noted
that there are a lot of unknowns for determining whether this would be worthwhile. Mark
Pultusker explained that there is a cost of $1500 to apply for membership. NCTC would
then review the application before membership would actually be granted. During this
City Council Meeting Minutes — September 10, 2012 Page 3
time, FiberNet would continue to work on determining the benefits of getting out of the
NTTC contract and move to NCTC. Mark Pultusker would be negotiating with NTTC to
come up with a cost for the City to get out of the current contract. Mark Pultusker also
explained that the initial fee is $1500 and is non refundable. If the City is accepted for
membership, there would be a second fee of $5000, but this would be well worth the cost
to gain the benefits of NCTC.
TOM PERRAULT MOVED AUTHORIZE SUBMITTAL OF NCTC MEMBERSHIP
APPLICATION, CONTINGENT ON ESTABLISHMENT OF AN ECONOMIC
BENEFIT FOR SWITCHING CONTENT PROVIDERS. GLEN POSUSTA
Consideration of adopting Resolution #2012 -076 establishing the 2013 preliminary
tax lew
Jeff O'Neill led off this item by thanking Wayne Oberg for quickly getting up to speed on
the City's financial status and preparing information for the budget workshops. Wayne
Oberg first pointed out that the preliminary levy is the amount Council sets in
anticipation of the levy needed for the 2013 year. This levy can be lowered but not raised
when the final levy is adopted in December.
Clint Herbst commented that a lot of time has gone into preparation of the 2013 budget
and he appreciates the time that staff put into preparing their budgets. Clint Herbst feels
that it is necessary to be responsible when setting the levy so as to keep a minimal impact
on the taxpayers. Tom Perrault added that water and sewer rates have been increased so
he does not want to increase the taxes if possible. Clint Herbst noted that the water and
sewer rates in Monticello are among the lowest in the state and it is a relatively fair fee as
it is based on usage. Glen Posusta mentioned that the city residents benefit from low cost
garbage service which is provided through the tax levy. Glen Posusta feels that a
$50,000 increase is reasonable and should have a minimal effect on the taxes.
Tom Perrault noted that the tax capacity figures are not available yet. Wayne Oberg
commented that the tax capacity should not adversely affect the tax levy. Lloyd Hilgart
asked about the effect on the taxes if the tax capacity increases. Wayne Oberg explained
that the tax capacity does not directly determine the taxes. Each property owner's market
value determines their share of the taxes based on the levy.
LLOYD HILGART MOVED TO ESTABLISH THE 2013 PRELIMINARY LEVY AT
$7,915,500, WHICH WOULD INCLUDE A BUDGET FOR MONTI HILL PARK
IMPROVEMENTS (FRISBEE GOLF COURSE). THE MOTION FAILED FOR LACK
OF A SECOND.
Clint Herbst thinks that donations could be found to raise the funds to get a Frisbee golf
course installed next year.
City Council Meeting Minutes — September 10, 2012 Page 4
TOM PERRAULT MOVED TO ADOPT RESOLUTION #2012 -076 SETTING THE
2013 PRELIMINARY LEVY AT $7.9 MILLION. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 3 -1 WITH LLOYD HILGART VOTING IN
OPPOSITION.
8. Added items:
Clint Herbst introduced the new Monticello Time Editor, Tim Hennagir.
• Cabinets in Mississinni Room —Glen Posusta would like to seethe cabinets
painted to blend better with the new improvements. Lloyd Hilgart commented
that a dark brown should work well. Clint Herbst would like to see this
completed before October 9th, in time for the Candidate Forum.
GLEN POSUSTA MOVED TO PURCHASE SUPPLIES AND PAINT THE
CABINETS IN THE MISSISSIPPI ROOM AT A NOT TO EXCEED COST OF
$250. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED
3 -1 WITH TOM PERRAULT VOTING IN OPPOSITION.
Tom Perrault stated that he does not feel the cabinets need to be painted at this
time.
9. Adiournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 7:38 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0.
Recorder: Catherine M. Shuman 6M(.V
Approved: September 24, 2012
City Council Meeting Minutes — September 10, 2012 Page 5