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City Council Minutes 11-26-2012MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, November 26, 2012 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — November 13, 2012 Special Meeting BRIAN STUMPF MOVED TO ACCEPT THE NOVEMBER 13, 2012 SPECIAL MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 2B. Approval of Minutes — November 13, 2012 Regular Meeting TOM PERRAULT MOVED TO ACCEPT THE NOVEMBER 13, 2012 REGULAR MEETING MINUTES AS CORRECTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -0. (Lloyd Hilgart did not vote.) 3. Consideration of adding items to the agenda No items were added. 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None b. Public Service Announcements: 1) Monticello Community Center — Home for the Holidays (11/30) — Kitty Baltos talked about the different activities that are going on at West Bridge Park on Friday, November 30i11 from 6 to 8 p.m. The event is sponsored by: Monticello Community Center, Monticello Parks Department, TDS Telecom, Monticello Women of Today, Monticello RV, Monticello Girls Scouts and Monticello Masonic Lodge. 2) Monticello Community Center - From Renovation to Celebration! (12/1) — Kitty Baltos talked about the celebration running from 8 to 11 a.m, for the kickoff grand re- opening with many activities including breakfast samples, health and fitness presentation, child swim lesson assessments, and ribbon cutting challenge for the fitness center addition and the pool. City Council Minutes — November 26, 2012 Page 1 There will be a coin dive and mermaid in the pool where kids can have pictures taken. The slide will reopen that day. 3) Monticello Community Center - Around the World Holiday Celebration & Santa (12/1) —Kitty Baltos reported that Santa will be here 9:30 to 11:30 a.m. on Saturday, December 15t. Visitors are asked to bring a teddy bear to be donated to Rivers of Hope. ECFE will have activities for kids also. Indoor Farm Market runs from 9 a.m. to 1 p.m. Cargill will also provide some food samples along with Health It Up. These activities are free of charge. 4) Kitty Baltos announced that the final inspection for the Monticello Community Center improvements is scheduled for Wednesday, November 28`". There will be some additional items to complete before Saturday. 5) Clint Herbst announced that the Lions Annual Breakfast is December 2 "d at the Legion. This fundraiser supports the Thanksgiving baskets that the Lions give away. 5. Consent Agenda: A. Consideration of approving payment of bill registers for November 26th. Recommendation: Approve payment of bill and purchase card registers for a total amount of $536,681.86. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC and Parks Department. C. Consideration of adopting Resolution #2012 -101 accepting a contribution from Tom Perrault for the General Fund. Recommendation: Adopt Resolution #2012 -101 accepting contribution of $250 from Tom Perrault to go to the General fund. D. Consideration of adopting Resolution #2012 -102 accepting contribution of land parcel from Glen Posusta and approving transfer of property to the City via quit claim deed. Recommendation: Adopt Resolution #2012 -102 accepting contribution of land parcel (PID 155 -500- 142316) from Glen and Lois Posusta and approve transfer of property via quit claim deed. E. Consideration of appointing a representative to the Police Advisory Commission to fill a vacancy for a tern to expire on 12/31/2015. Recommendation: Approve appointment of James Roberts to the Police Advisory Commission with a term expiring December 31, 2015. City Council Minutes— November 26, 2012 Page 2 F. Consideration of adopting Resolution #2012 -103 calling for Public Hearing for Municipal Consent for extending 4 -lane section of TH 25 to 85t11 Street /CR 106. Recommendation: Adopt Resolution #2012 -103 calling for a Public Hearing to be held on January 14, 2013 for municipal consent of extending 4 -lane section of TH 25 to 85t1i Street/CR 106. G. Consideration of adopting Resolution #2012 -104 decertifying/deferring assessments on City owned property. Recommendation: Adopt Resolution #2012 -104 decertifying and deferring designated assessments on city -owned property effective December 31, 2012. Parcel Description Asmt Balance Action 155- 164 - 000020 Jeff. Commons commuter lot $5,368.27 Decertify 155- 048 - 000010 Par West Park $542.64 Decertify 155- 164 - 000030 Jeff. Commons, south side of School Blvd $900.82 $19,319.47 Defer 155 -164- 000040 Jeff. Commons, west of Water Tower $1,275.37 $3,570.67 Defer 155 -500- 142300 4.34 Ac, Cedar - Dundas St area $33,965.32 Defer 155 -500- 142303 2.65 Ac Cedar- Dundas St area $14,398.95 Defer H. Consideration of approving a contract for providing cemetery grave excavation services. Recommendation: Approve a three -year contract with Jake's Excavating of Buffalo, MN for excavations and burials at Monticello Riverside Cemetery, extending from December 1, 2012 to November 30, 2015. I. Consideration of approving 2012 Operating Transfers. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. Consideration of approving 2013 City health insurance plan design and contribution level. Recommendation: Approve the 2013 City health insurance design plan to offer a traditional (80/20) plan and a high deductible health plan (HDHP) and approve contribution levels for full -time and eligible permanent part- time employees. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM I. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent aeenda for discussion 5L Consideration of approving 2012 Operating Transfers Tom Perrault removed this item as he was concerned about the amount of funds that are being transferred for FiberNet. He stated he was taken aback by the large amount and was concerned about the amount that has to be transferred from other fiords. Wayne Oberg explained that these amounts have been carried as interfund loans from other funds City Council Minutes— November 26, 2012 A Page 3 for the last few years and were meant to be temporary. These loans are not likely to be paid back as there is no revenue source to provide the payback. Wayne Oberg read a GASB statement related to interfund loans which is the basis for the decision to recommend the transfers to clear out the interfund loans in the FiberNet fund. Jeff O'Neill explained that initially there was an intention to make good on those transfers to FiberNet but it is clear that this is not a temporary loan any longer. Wayne Oberg explained that approving the transfers to clear up these interfund loans will help make way for future city improvements out of true fund balances. Wayne Oberg also noted this is a one -time transfer to clean up the FiberNet balances. LLOYD HILGART MOVED TO APPROVE THE 2012 OPERATING TRANSFERS AS PROPOSED AND LISTED BELOW. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. 2012 Operating Transfers Transfers In Transfer Out Water Fund 87,219.00 Water Access Fund Fund Amount Fund Amount a Street Reconstruction Fund 250,000.00 Liquor Fund 250 000.00 b Street Reconstruction Fund 25,000.00 DMV Fund 25,000.00 G 2008 Revenue Refunding Bond 890,000.00 Community Center Fund 890 000.00 d Park Dedication 400,000.00 Closed Bond Fund 400,000.00 173,833.00 Closed Bond Fund 173,833.00 e Community Center 700,000.00 Street Reconstruction Fund 700,000.00 150,000.00 Street Reconstruction Fund 150,000.00 f 2008 Sewer Refunding Bond 450,000.00 Sanitary Sewer Access Fund 450,000.00 9 2010 Improvement Bonds 308,195.00 Street Reconstuction Fund 69,000.00 Sanitary Sewer Access Fund 128,795.00 Storm Sewer Access Fund 59,800.00 Water Access Fund 50,600.00 h Construction Fund 765,532.00 Street Reconstruction Fund 1,770,000.00 378,680.00 Street Reconstruction Fund (1,204,468.00) 2,004,468.00 Street Light Improvements 200,000.00 EDA Fund 378,680.00 General Fund 2,004,468.00 i 2005A G. O. Bond Fund 1,598,408.00 EDA Fund 320,584.00 360,723.00 Sanitary Sewer Access Fund 706,618.00 Sanitary Sewer Access Fund 199,474.00 Storm Sewer Access Fund 262,243.00 Storm Sewer Access Fund 74,030.00 Water Fund 120,000.00 Water Fund 87,219.00 Water Access Fund 188,963.00 j Closed Bond Fund 299,339.00 Capital Projects 299 339.00 k Bertram Chain of Lakes 1,289.00 Closed Bond Fund 1,289.00 1 2007A G. O. Bond Fund 140,000.00 Capital Revolving 140,000.00 City Council Minutes — November 26, 2012 Page 4 m FiberNet Fund 1,003,262.00 General Fund 322,527.00 3,124,211.00 Street Reconstruction Fund 377,473.00 322,527.00 DMV Fund 300,000.00 Street Light Improvements 200,000.00 Liquor Fund 125,789.00 Liquor Fund 3,124,211.00 Total Transfers In 13,345,467.00 Total Transfers Out 13,345,467.00 7. Consideration of approvinll purchase of exercise equipment for the Community Center with delivery in 2013 Kitty Baltos gave an overview for this request and noted that she proposed this equipment in her budget request starting in May. She explained that the equipment list was provided to four vendors with a request to provide quotes. Kitty Baltos noted that there were several levels included in the equipment list, which represented various requests for equipment. She stated that this request is coming before Council at this time in order to meet the necessary lead time for equipment delivery early in 2013. Glen Posusta asked why it takes so long; he thought it should be easy enough to go somewhere and purchase the equipment. Kitty Baltos explained that this is commercial grade equipment. As long as she has been involved in the fitness business, it has always taken awhile for delivery of new equipment. Kitty Baltos also commented that the fitness area is very busy over the winter months and it would be helpful to have this equipment in place as soon as possible after January 1st. Brian Stumpf confirmed that the entire estimated cost of $80,000 includes equipment, delivery, etc. which Kitty Baltos verified. Glen Posusta asked about the mirrors that are proposed; Kitty Baltos stated that she is working with RAS Glass on that quote. Glen Posusta commented that he does not mind purchasing new equipment but feels it would be more responsible to purchase in smaller increments over time. Clint Herbst stated that he thinks it is worthwhile malting the purchase at this time to take advantage of the Monticello Community Center needs during the winter months. Clint pointed out that there are some rate increases that are planned for January and it makes to get the equipment now so that it is available when the rate increases go into effect. Brian Stumpf also feels it would be worth purchasing the package now and take advantage of some volume savings. Wayne Oberg suggested that it would be helpful to put together a 5 -year plan that spreads out the equipment purchases for the future. Glen Posusta asked about leasing equipment; Kitty Baltos explained that there is some additional interest that would have to be paid and there would be the advantage of paying over time instead of all at one time. Glen Posusta asked whether it would be worthwhile to lease the equipment which then could be sold at the end of the lease and replaced. Kitty Baltos noted that Monticello Community Center has done well with purchasing as they keep their equipment longer than the normal life of the equipment. This way they get more value out of the equipment than a lease would provide. Kitty noted that the community center does regular maintenance on the equipment. City Council Minutes — November 26, 2012 Page 5 BRIAN STUMPF MOVED FOR ALTERNATIVE #1 AUTHORIZING THE PURCHASE OF FITNESS EQUIPMENT FROM LIFE FITNESS EQUIPMENT AND MIRRORS FROM RAS GLASS AT A TOTAL COST NOT TO EXCEED $80,000. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH GLEN POSUSTA VOTING IN OPPOSITION. 8. Added items No items were added. 9. Adjournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 7:31 P.M. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Oxk/ Approved: December 10, 2012 Attest: 040tz tea ministrator City Council Minutes —November 26, 2012 Page 6