Loading...
City Council Minutes 01-14-2013MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 14, 2013 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None Oath of Office for Mayor Herbst and Council Members Perrault and Posusta Jeff O'Neill administered the oath of office to the following elected officials: Councilmember Tom Perrault, Mayor Clint Herbst, Council member Glen Posusta, and then declared them officially sworn in. 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:02 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — December 10, 2012 Regular Meeting LLOYD HILGART MOVED TO ACCEPT THE MINUTES OF THE DECEMBER 10, 2012 MEETING AS CORRECTED. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. 2B. Approval of Minutes — December 20, 2012 Special Meeting BRIAN STUMPF MOVED TO ACCEPT THE MINUTES OF THE DECEMBER 20, 2012 SPECIAL MEETING AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0. (Lloyd Hilgart did not vote.) 3. Consideration of adding items to the agenda No items were added. 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None b. Public Service Announcements: 1) Christmas Tree Drop -off — Bob Paschke announced that the City is still accepting Christmas trees if residents drop them off at the compost site or at Public Works. City Council Minutes — January 14, 2013 Page 1 2) Swan Cain — Jeff O'Neill mentioned that the Swan Cam has been up and running for a few weeks now and can be accessed from the FiberNet website and also shows up on FiberNet Channel 12. C. Updates: 1) Mn/DOT Projects Within City Limits (Mn/DOT staff, Claudia Dumont) Bruce Westby introduced Claudia Dumont, who discussed some upcoming projects in the City of Monticello. The first project covers concrete pavement repairs on westbound lanes of I -94 from the Crow River at St Michael to Monticello near the new bridges replacing the old CR 75 exit. Most work is to be done overnight and this is to improve lane surfaces. Next is the I -94 segment from Clearwater to St Augusta to add 9 "of concrete to the road surface. This will create lane closures all days of the week except for holidays. They will use cameras to monitor traffic backups and relay information to the public. Claudia answered questions from the Council. In summer of 2014, Mn/DOT will be back to adjust lanes for the Hwy 25 and CR 18 exits and entrances. This will actually create a third lane in both directions in this corridor. Claudia stated that this will set up for an eventual third lane from Monticello to Albertville. Bret Weiss commented on future work on managed traffic lanes and noted that District 3 has been influential in concentrating on I -94 improvements in this corridor. Glen Posusta asked about noise levels if they are working at night. Claudia Dumont acknowledged that there would be some noise that may carry into properties that are close to I -94. Claudia Dumont also explained that Mn/DOT IS required under federal law to perform noise studies in the 1 -94 corridor between the two Monticello exits. They have started the process and already know that noise abatement will be needed adjacent to the Bluffs Apartments. 5. Consent Agenda: A. Consideration of approving payment of bills for January 14tt'. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC, Streets, Parks, and FiberNet. C. Consideration of approving 2013 Schedule for Council and Commission meetings. Recommendation: Approve the 2013 Schedule for Council and Commission meetings. (Schedule will be posted on city website.) City Council Minutes — January 14, 2013 Page 2 D. Consideration of approving renewal of a pawn shop license for 2013 for Michael Helm dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. Recommendation: Approve the renewal of 2013 pawn shop license for Michael Helm, dba Monticello Pawn, Gun and Bargain Center, contingent on receipt of a completed and signed application form and verification from the Wright County Sheriff's Department. E. Consideration of approving 2013 Wright County Annual Highway Maintenance agreement. Recommendation: Approve the 2013 Highway Maintenance agreement with Wright County with compensation at $19,204.73. F. Consideration of approving a contract with Wright County Assessor's Office for 2014 -2015 assessing services. Recommendation: Approve a contract for assessing services with Wright County Assessor for the period from January 2, 2013 to June 30, 2015. G. Consideration of accepting the Management Plan for TIF District 1 -22 in accordance with approval by the EDA. Recommendation: Accept the Management Plan for TIF District 1 -22 as approved by the Monticello EDA. H. Consideration of adopting Ordinance #567 approving amendments to the Monticello Zoning Ordinance, Section 5.3 — Accessory Uses related to Auto and Truck Repair & Sales and adopting Summary Ordinance #567A for publication. Applicant: Ron Maas /Bedrock Motors. Recommendation: Adopt Ordinance #567 approving amendments to the Zoning Ordinance, Section 5.3 — Accessory Uses related to Auto and Truck Repair & Sales and adopt Summary Ordinance #567A for publication. I. Consideration of adopting Ordinance #568 approving an Interim Temporary Sign ordinance in accordance with previous Council action. Recommendation: Adopt Interim Ordinance #568 approving a Temporary Sign ordinance, effective from date of publication to January 1, 2014. (Interim ordinances are posted on the city website.) Consideration of establishing a policy related to billing for water leaks and adjustments on utility accounts. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of approving reimbursement of city expenses funded by FiberCotmect for month of September 2012. Recommendation: Approve reimbursement to FiberConnect for expenses in the amount of $13,055 for the month of September 2012. City Council Minutes — January 14, 2013 Page 3 GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS A AND J. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion 5A. Consideration of approving payment of bills for January 14th Lloyd Hilgart had a question on why two checks were issued to the same vendor, XO Communications. Wayne Oberg explained that that may have been done in order to separate expenses to appropriate year: 2012 and 2013. Tom Perrault explained he had asked about that and one is for a backup connection. Wayne will check on it. Lloyd Hilgart also asked about a check to Monticello Plumbing and Heating for a heat exchanger and wanted to know where the work was done. It was explained that was for the Public Works building which was approved at a previous Council meeting. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILL AND PURCHASE REGISTERS FOR A TOTAL AMOUNT OF $581,131.27. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 5J. Consideration of establishing a policy related to billing for water leaks and adjustments on utility accounts Glen Posusta pulled this because he wanted to verify that Option 1 included both residential and commercial services. Wayne Oberg noted that this was written under the assumption that all classes of services were included. He also pointed out that under this option, water usage will not be adjusted because it was used. Sewer usage will be adjusted because a large amount of the water subject to a leak would not have needed treatment and therefore could be adjusted for customers. Wayne Oberg also explained that, if there were a commercial account to be adjusted, they would either compare to a previous bill for the business or to a similar business. Tom Perrault asked how the adjustments work — if a customer pays their bill and then get receive a credit on their next bill. Wayne Oberg replied that most likely would be the case, but each request would be handled on a case by case basis. GLEN POSUSTA MOVED TO ESTABLISH A POLICY FOR ADJUSTING WATER LEAKS AND RELATED ADJUSTMENTS ON UTILITY ACCOUNTS USING OPTION #1. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 7. Public Hearing — Consideration of adopting Resolution #2013 -001 approving City Council Minutes — January 14, 2013 Page 4 Bruce Westby summarized this request for Council which asks them to give their consent to State Project #8605 -60 for extending the 4 -lane section of Hwy 25 from Kjellberg's to CR 106. He introduced Claudia Dumont to give a presentation on the project. Claudia explained that the original project was intended to create a 4 -lane road from Buffalo to Monticello in 2009. However, the priorities at Mn/DOT have changed and they are no longer planning to do that. They have been monitoring Hwy 25 and will be making several smaller improvements at Monticello and at Buffalo. The proposal looked at 4 options; three of the options include 4 lanes extended to CR 106. Option 3 would close the Kjellberg access to a right -in, right -out only and move traffic to a new full- access intersection to the south which would be aligned for future development of the two adjacent undeveloped parcels. Option 4 would be similar but would build a new intersection with service roads extended through the undeveloped Kjellberg and Featherstone parcels to access Kjellberg's east and west parks, provided Kjellberg's would donate the right -of -ways for public roads to go through their property. Kjellberg's have not indicated an interest in donating the needed right -of -way for Option 4 so Mn /DOT is recommending Option 3. Lloyd Hilgart expressed concern about safety and asked Claudia Dumont to describe the maneuver for residents that want to go north from Kjellberg's West to Monticello. Claudia explained that a driver would exit Kjellberg's by turning right and going south, then move into the left-turn lane and make a u -turn at the end of the concrete barrier to go north. She indicated that federal studies have found that this is a safe maneuver. Brian Stumpf commented that it's too bad that the right -of -way cannot be acquired to make Option 4 work as he feels that would be a safer option. Glen Posusta asked about Option 3 and suggested that perhaps there could be an acceleration lane added for those turning right out of Kjellberg's. Claudia noted that those acceleration lanes are meant for slow moving traffic such as trucks hauling and this would not apply to Kjellberg's. Bret Weiss commended Mn /DOT for the work they put into these options and they had really hoped that Option 4 would have worked. Tom Perrault verified that under Option 4, Mn/DOT would have paid to put in the service road provided that the property owner would have been willing to donate the land for the road, which Claudia confirmed. Claudia pointed out that under either Option 3 or 4, there will be an opportunity for adding a signal to the new intersection should traffic volumes justify the need. A signal would not be considered for the current Kjellberg's entrance /exit as the mobile home park consists of private roads and the State does not signalize intersections with private roads. Glen Posusta asked about crash studies at CR 106; Claudia noted that Mn/DOT has studied crashes at that intersection, as well as at Kjellberg's entrance. Tom Perrault asked whether the pedestrian pathway was a Mn /DOT requirement. Claudia stated that the City is interested in extending the pathway; as part of the project Mn/DOT could grade the path and the City could pave it at a future date. Mayor Herbst opened the Public Hearing. Kirk Kjellberg, 9127 Hwy 25 South, spoke on behalf of Kjellberg's Manufactured Home Park. He does not feel that it is a good idea to close the access between the east and west City Council Minutes — January 14, 2013 Page 5 side of the mobile home park for several reasons. The mobile home parks shares some facilities between east and west sides, the intersection has been there for 50 years, and closing the access will be inconvenient for the residents of the park. He would like to see this tabled and give them time to look at Option 4 again. Claudia mentioned that they have had a numerous discussions with Kent Kjellberg regarding Option 4 and they did not come up with a favorable option. It still would be possible to discuss this farther, but this could delay the project and even prevent the project from being delivered. Kirk Kjellberg again expressed his dissatisfaction with Option 3 and feels there should be time for further discussion. He stated that there are questions that Kjellberg's would like to discuss relative to future storm water and sanitary sewer access. Bret Weiss commented that it is not necessary to make decisions immediately on other topics such as sewer access, road extensions, and other concerns of Kjellberg's. Bret pointed out that this service road could be put in place to create a full intersection for Kjellberg's without having to resolve these questions first. Clint Herbst asked Kirk Kjellberg if it would make any difference if they gave Kjellberg's two more weeks. Kirk Kjellberg replied that you never know what could happen in two weeks. Bruce Westby pointed out that the City has already provided information on four separate routes for providing sewer and water access to the engineer for Kjellberg's, so they should have all the information they would need for figuring out their utility connection options. Marty Kjellberg, 2424 Briar Oakes Blvd, spoke on behalf of Kjellberg's Park. She doesn't understand why they should give up land which benefits the park for an access to a berry farm that is not benefiting them right now. Bret Weiss explained to Kirk and Marty Kjellberg that the City is looking at some kind of indication that they might be willing to donate the land for the service road in order to table for another two weeks. Claudia Dumont stated that she is willing to come back in two weeks to answer further questions and wait for a decision from Council. She felt that an additional two weeks would not negatively impact the project schedule. Bruce Westby further commented that discussions regarding utilities can take place during the time that Mn/DOT will be preparing plans and specifications for the road extension. Tom Perrault asked when signal lights might go in at the newly- created intersection defined in Options 3 and 4. Claudia Dumont stated that a signal light at the new intersection would be subject to traffic studies involving traffic volumes and would not be part of the initial project. Mayor Herbst closed the Public Hearing. City Council Minutes — January 14, 2013 Page 6 BRIAN STUMPF MOVED TO TABLE THE PUBLIC HEARING UNTIL JANUARY 28, 2013, SUBJECT TO FURTHER STUDY OF OPTION 4 AND POSSIBLE DEVELOPMENT OF AGREEMENT WITH KJELLBERG'S. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 8. Consideration of approving appointments and designations for 2013 Clint Herbst explained that he had left the Council liaisons in place with the exception of removing the 2 alternate positions. He asked if any Council members wished to make any changes. Lloyd Hilgart asked Brian Stumpf if he would want to switch from EDA to Planning Commission. Brian Stumpf declined. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 APPROVING APPOINTMENTS AND DESIGNATIONS FOR 2013 AS LISTED BELOW. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. Official Depositories: Official Newspaper: Health Officer: Insurance Agents: Acting Mayor: Joint Commissions: Community Education MOAA Joint Planning Board Attorney: Planner: Auditor: Consulting Engineer: Financial Consultants: Planning Commission Parks Commission Police Advisory Commission Library Board MCC Advisory Board Economic Development Authority IEDC: Wells Fargo (Chief Financial Officer is authorized to designate other depositories for investment purposes only) Monticello Times New River Physician Clinic Foster Carlson White Agency Apollo Agency (benefits) Brian Stumpf Lloyd Hilgart Clint Herbst & Brian Stumpf Campbell Knutson Kennedy Graven (EDA) Northwest Associated Consultants (Steve Grittman) Malloy, Montague, Karnowski, Radosevich & Co (MMKR) WSB & Associates Northland Securities Ehlers & Associates, Inc NAME TERM EXPIRES William Spartz, Chair 3 yr 12/2015 Gene Emanuel 3 yr 12/2015 Jason Roubinek 3 yr 12/2015 Beth Metzger 3 yr 12/2015 Janet Bridgland 3 yr 12/2015 Sandra Theros 3 yr 12/2015 Bill Demeules 6 yr 12/2018 Rich Harris 3 yr 2015 Dick Van Allen 3 yr 2015 Dan Olson 3 yr 2015 Luke Dahlheimer 3 yr 2015 City Council Minutes — January 14, 2013 Page 7 FiberNet Advisory Board Jon Morphew 5 yr 12/2017 Fire Relief Board of Trustees Jeff O'Neill Staff 12/2013 Wayne Oberg Staff 12/2013 Clint Herbst Council 12/2013 Steve Joerg Fire Chief 12/2013 Council Liaison (ex- officio) appointments to City commissions and committees: 2013 Liaison Planning Commission Lloyd Hilgart Parks Commission Brian Stumpf Police Commission Stumpf Library Board Lloyd Hilgart MCC Advisory Board Clint Herbst EDA Stumpf & Perrault IEDC Herbst & Posusta FiberNet Advisory Board Herbst & Posusta Fire Relief Board of Trustees Clint Herbst Personnel Committee Herbst & Posusta Wellhead Protection Tom Perrault WWTF Planning Tom Perrault Emergency Planning - Xcel Perrault & Herbst Emergency Planning - County Tom Perrault Xcel Public Relations Lloyd Hilgart Bertram Chain of Lakes Advisory Board Herbst & Posusta M -BL Transportation Coalition Perrault & Hilgart Transportation Advisory Committee Herbst & Hilgart Embrace Dwtn Land Acquisition Comm Herbst Safety Committee Tom Perrault Time Sensitive Acquisitions Committee Stumpf & Posusta 9. Consideration of approving an Amended and Restated Shared Use Agreement and purchase agreement between Wright County, City of Monticello, and YMCA of Greater Twin Cities for a Phase IV acquisition at the Bertram Chain of Lakes Regional Park Angela Schumann provided a presentation to Council related to the request for a Phase IV acquisition at Bertram Chain of Lakes. Council is asked to approve the formal documents for Phase IV, consisting of the Shared Use agreement and Purchase agreement, which includes Parcels 9, 10, and 12 consisting of about 140 acres. The Council approved matching funds of $212,000 in February of 2012 and the land purchase utilizes state grants and matching fiords from the County. The Shared Use agreement makes minor changes in terns between the County, the City and the YMCA and will trigger further discussions on a final location of the YMCA daycamp facility. The Wright County Board has already approved these documents. Angela Schumann also talked about the Memorandum of Understanding and ground lease documents which will be brought to Council at a future date. City Council Minutes — January 14, 2013 Page 8 Angela Schumann mentioned some of the next steps: Phase IV is expected to be completed in the spring; Phase V will be the next expected acquisition to include Parcel 1 and Parcels 8B, 7B, and 5C. Angela Schumann reported that the Phase V acquisition would be made possible by almost $1.9 million in grant funds received through the Legacy program and Non -Metro Regional Parks program. She noted that 2014 will be a planning year to determine build out of the athletic fields and other uses. Angela Schumann reviewed some of the current and proposed uses for Bertram Park. Angela Schumann showed a map display of the various areas in the park. Clint Herbst pointed out his appreciation for the work that Angela Schumann and Marc Mattice have put into the grant applications to secure funding for the park land. Lloyd Hilgart asked how long the Shared Use Agreement will be in place. Angela Schumann explained that each acquisition changes the terms of the previous shared use agreement, as the City and County acquire additional land and the YMCA develops its own infrastructure. Ultimately, the Ground Lease, which is being developed in draft form, will control the shared uses. Jeff O'Neill commented on the Legacy grant program and the value that is received from those grant firrids. Clint Herbst asked Angela Schumann to explain how the legacy funds work. She explained that the Legacy funds were enacted from a state constitutional amendment which sets aside a portion of sales tax funds for various developments in parks, trails, arts and other specific areas. These grants are made available by application and matching funds are required from entities that receive the grants. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 APPROVING AN AMENDED AND RESTATED SHARED USE AGREEMENT AND PURCHASE AGREEMENT BETWEEN WRIGHT COUNTY, CITY OF MONTICELLO, AND YMCA OF THE GREATER TWIN CITIES FOR A PHASE IV ACQUISITION AT THE BERTRAM CHAIN OF LAKES REGIONAL PARK. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. 10. Consideration of adopting Resolution 2013 -002 accepting bids and awarding contract for purchasing Screw Press for Phase I of Waste Water Treatment Facility Biosolids Dewatering, Energy Efficiency, Headworks and Site Improvements, City Project No. 12CO03 Bruce Westby discussed the request for Council to accept the bids and award the contract for the Screw Press for Phase I of the WWTF Improvements. The city received two bids, which were opened on January 8, 2013 and both bids were less than the engineer's estimate. Council is asked to accept the lowest bidder which was a very attractive bid and well represented by the bidder, Huber Technology, Inc. They presented a variety of information about the screw press and options to improve the WWTF biosolids processing. City Council Minutes — January 14, 2013 Page 9 Clint Herbst asked Chuck Keyes to comment on the extra amount that could be added to FKC's screw press to convert it to a class A process. Chuck Keyes noted that converting FKC's screw press to a class A process would cost significantly more than the $106,000 adder price as bid since ancillary equipment would be needed to incorporate a lime stabilization process, which then produces a large amount of off -gases which would also need to be accounted for. Clint Herbst brought up the fact that the volume of biosolids would also increase if using lime stabilization. Clint Herbst asked if Huber was working on a class A option. Bruce Westby said staff is not aware of Huber researching a class A process at this time. Chuck Keyes said another option would be to add a separate class A process after the Huber screw press at a later date. Bret Weiss noted that another option would be to treat our biosolids at a regional class A processing facility, but this can be addressed at a later date. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2013 -002 ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE ALTERNATE BID TO HUBER TECHNOLOGY, INC. IN THE AMOUNT OF $288,500 FOR THE SCREW PRESS FOR PHASE I OF THE WASTE WATER TREATMENT FACILITY BIOSOLIDS DEWATERING, ENERGY EFFICIENCY, HEADWORKS AND SITE IMPROVEMENTS, CITY PROJECT NO. 12C003. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 11. Consideration of acceptin¢ quotes and approvine purchase of televisions for the MCC Fitness Area Kitty Baltos summarized this request for adding televisions to the Fitness Area, which will coordinate with the addition of the new equipment that is arriving at the end of the month. Kitty Baltos talked about the layout of the equipment in the expanded area and how the televisions would be arranged to best fit the area. Kitty Baltos explained that she had consulted with Bill Bruce from the Cable Commission on the types and quality of televisions that would best fit the use. Kitty Baltos contacted Target and Best Buy to check television specifications and costs. $20,000 has been budgeted for televisions and audio equipment. At this time, she is looking for Council authorization to go ahead and purchase up to 10 televisions not to exceed $10,000. Glen Posusta commented that he feels that price is a little high and he suggested that it might be possible to get advertisers to generate revenue to help pay the cost. GLEN POSUSTA MOVED TO ACCEPT QUOTES AND APPROVE UP TO $7500 TO PURCHASE TELEVISIONS TO BE INSTALLED IN THE FITNESS AREA; IF ADVERTISING REVENUE IS DERIVED FROM THIS PROJECT, FUNDS CAN BE USED TO PURCHASE ADDITIONAL TELEVISIONS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes — January 14, 2013 Page 10 12. Added items AV equipment for Council meetings — Clint Herbst noted that the monitors and microphones are getting kind of worn out and asked staff to look into that. Cathy Shuman mentioned that Bill Bruce is in the process of putting together an equipment plan for the Cable Commission that will include updates to a lot of equipment. Meanwhile, Kitty Baltos will consult with Bill Bruce on the monitors and microphones. Baseball Association Donation — Brian Stumpf reported that Roger Pribyl mentioned that they had donated money for dugouts and other improvements. Mr. Pribyl was wondering what happened to the money. Brian Stumpf asked if staff could check into that. 13. Adiournment GLEN POSUSTA MOVED TO ADJOURN AT 8:46 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman aW Approved: February 11, 2013 Attest: ' /1� © / Cit nistrator City Council Minutes — January 14, 2013 Page 11