City Council Minutes 02-11-2013MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 11, 2013 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
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Mayor Herbst called the meeting to order at 7:01 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
Approval of Minutes
BRIAN STUMPF MOVED TO ACCEPT THE MINUTES FROM THE FOLLOWING
MEETINGS WITH A CORRECTION ON PAGE 2 OF THE JANUARY 14, 2013
REGULAR MEETING MINUTES. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
2A.
Approval of Minutes
— January 14, 2013 Special Meeting
2B.
Approval of Minutes
— January 14, 2013 Regular Meeting
2C.
Approval of Minutes
— January 23, 2013 Special Meeting
2D.
Approval of Minutes
— January 28, 2013 Special Meeting
2E.
Approval of Minutes
— January 28, 2013 Special Joint EDA/CC Meeting
2F.
Approval of Minutes
— January 28, 2013 Regular Meeting
Consideration of adding items to the agenda
Loader tire replacement — Tom Moores explained that one of the tires on the
loader split open during the recent snow removal and is not repairable. In order to
replace the tire, it is usually recommended to replace the opposing tire at the same
time. Estimated cost per tire is $3000. Funds are available in the budget for
Streets Department. Tom Moores wanted to call to attention of Council so they
are aware this needs to be taken care of. Tom Moores is doing further
investigation of which tires will need to be replaced. Consensus of Council is to
take care of the replacement as needed.
Comprehensive Plan Review (Angela Schumann)
Citizen comments, public service announcements, and updates
a. Citizen Comments: None
b. Public Service Announcements:
C. Updates:
None
City Council Minutes — February 11, 2013 Page 1
1) Department of Motor Vehicle (DMV) — Wayne Oberg gave a presentation
focusing on the DMV and Liquor Store. He mentioned the mission of
both the DMV and Liquor Store is to make money. Year 2012 was a very
good year for both of these entities. For the DMV, he showed a
comparison of financial operations for 2009 through 2012. He also
showed a transaction count for those same years with a significant
increase in 2012. There was a corresponding significant increase in the
annual revenue in 2012. He talked about one of the reasons for the
revenue increases with a change in fees which began in July 2011. He
also noted that the months with a lot of DNR transactions do not show as
much revenue as those fees are very low or non - existent.
2) Liquor Store — Wayne Oberg introduced Randall Johnsen after noting that
the Liquor Store is a "cash cow" for the City. Randall Johnsen reviewed
the various categories of sales and showed that all categories have
increased in revenues except for miscellaneous. Clint Herbst asked about
the wine sales as he was surprised that those totals are less than liquor.
Randall Johnsen noted that both wine and liquor sales are up all across the
United States. Wine is growing and draws a variety of customers.
However liquor sales will continue to outpace wine sales in Monticello.
Randall Johnsen talked about the comparison of sales from 2009 through
2012, which reflects increases in gross sales due to the many changes and
improvements that have been made at the Liquor Store. They are the #1
beer store in the area, which continues to be the top selling category in
Monticello. They have been able to offer a lot of good prices which paid
off with more beer sales. In fact, 51% of the sales are beer sales. Randall
Johnsen has focused on customer service which brings customers back to
the store.
Randall Johnsen announced that for the 3`d year in a row they have been
selected as the best regional liquor store. The Spring wine tasting is
March 29t" and tickets are on sale now. This will be followed by a 2 -week
spring wine sale. Randall Johnsen introduced some of his key staff: Mike
Fischbach, Kathy Bass, Cheryl Wilke, and Ryan Phillips.
Wayne Oberg presented some graphs showing liquor sales by category for
2012 and prior years and total sales compared by years. Overall sales
have continued to increase over the years and in all categories.
Wayne Oberg complimented Ann Eckmann and Randall Johnsen and their
staff for showing competence, courtesy and cooperative in conducting
business.
City Council Minutes — February 11, 2013 Page 2
5. Consent Agenda:
A. Consideration of approving payment of bills for February 11th.
Recommendation: Approve payment of bill and purchase card registers for
February l ht' for a total amount of $641,426.60.
B. Consideration of approving new hires and departures for city departments.
Recommendation: Ratify new hires and terminations for MCC.
C. Consideration of adopting Ordinance 4572 rezoning Lot 4, Block 1, Commercial
Plaza 25 Addition from B -3 (highway business) to B -4 (regional business)
District. Applicant: Great River Spine and Sport. Recommendation: Adopt
Ordinance #572 rezoning the subject property from B -3 (highway business) to B-
4 (regional business), based on findings of fact stated in Planning Commission
Resolution #2013 -004, and amend the Monticello Official Zoning Map
accordingly.
D. Consideration of adopting Ordinance #573 rezoning Lot 1, Block 1, 90t" Street 2" a
Addition from B -3 (highway business) to B -4 (regional business) District.
Applicant: Xcel Energy/Northern States Power. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
E. Consideration of approving a request for conditional use permits for cross - parking
and cross - access for a retail use in a B -4 (regional business) District. Applicant:
Monticello Development Group, LLC. THIS ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
F. Consideration of approving fire contract renewals with Monticello Township and
Silver Creek Township. Recommendation: Approve renewal agreements for fire
protection services with Monticello Township and Silver Creek Township at a per
parcel rate of $53.50 for years 2013 and 2014.
G. Consideration of establishing a policy related to winter averaging for sewer
consumption on utility accounts. Recommendation: Approve policy for winter
averaging for sewer consumption for single and two - family residential accounts
as presented. (formal policy will be drafted for Mayor's signature)
H. Consideration of adopting Resolution #2013 -008 declaring the official intent of the
City to reimburse capital expenditures from the proceeds of bonds to be issued.
Recommendation: Adopt Resolution #2013 -008 declaring the official intent of
the City to reimburse capital expenditures from proceeds of bonds to be issued in
the total amount of $500,000 for the following capital expenditures.
CAPITAL EQUIPMENT PROPOSED PURCHASES.
1) LaserFiche $ 65,000
2) Midsize Tractor 92,500
City Council Minutes— February 11, 2013 Page 3
3) Paint Striping Sprayer
10,000
4) Two -Ton Mini Dump Truck
70,000
5) Mini Tack Trailer
35,000
6) Sign Lab System
7) Two -Ton Mini Dump Truck
75,000
8) Three Mowers
95,000
9) Brush Clipper
35,000
10) Van
22,500
TOTAL
$500,000
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS D AND E, CORRECTED TOTAL FOR ITEM A, AND
ADDITION OF ITEM H FROM THE REGULAR AGENDA #7. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5D. Consideration of adopting Ordinance #573 rezoning Lot], Block], 90`t' Street 2 "d
Addition from B -3 (highway business) to B -4 (regional business) District. Applicant.
Xcel EnergylNorthern States Power
Brian Stumpf pulled this item because he is concerned about the traffic impacts from the
number of vehicles that are turning left from Chelsea Road onto Hwy 25 north when the
Xcel employees leave work. He would like to see City staff work with Mn/DOT on
possibly adjusting the signal system timing to handle the traffic at that peak time. Lynn
Patzner from Xcel confirmed that the employees are released at the same time every day
around 3:30 p.m. Clint Herbst also suggested that the City may want to look into a
flashing yellow left turn signal at some of these intersections. Bruce Westby said he will
contact Mn /DOT to address and discuss these issues.
Tom Perrault asked Angela Schumann why this property would not be rezoned as IBC -
Industrial Business Campus. Angela Schumann noted that applicant had requested the B-
4 rezoning and the request is consistent with the Comprehensive Plan. Clint Herbst
suggested that it is probably better to be more consistent in this stretch with B -3 and B -4
zoning. Angela Schumann noted that this zoning classification gives Xcel plenty of
flexibility to work with.
BRIAN STUMPF MOVED TO ADOPT ORDINANCE #573 REZONING THE
SUBJECT PROPERTY FROM B -3 (HIGHWAY BUSINESS) TO B -4 (REGIONAL
BUSINESS), BASED ON FINDINGS OF FACT IN PLANNING COMMISSION
RESOLUTION 42013 -005, AND AMENDING THE OFFICIAL MONTICELLO
ZONING MAP ACCORDINGLY. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 5 -0.
City Council Minutes — February 11, 2013 Page 4
5E. Consideration of approving a request for conditional use permits for cross parking
and cross - access for a retail use in a B -4 (regional business) District Applicant.
Monticello Development Group, LLC
Glen Posusta removed this item because he is concerned about the tight curb cut onto
Cedar Street. Trucks are currently driving over that spot and breaking up the concrete.
Angela Schumann noted that city staff is aware of that and have talked with Walmart
about repairing the curb, which is on city right of way. Glen Posusta asked staff to work
on finding a solution so that trucks can turn without hitting the curb.
Tom Perrault commented that trucks and RVs often come in and park in that area and that
may have contributed to the problem too.
GLEN POSUSTA MOVED TO APPROVE CONDITIONAL USE PERMITS FOR
CROSS PARKING AND ACCESS FOR LOT 1, BLOCK 1, MONTICELLO
BUSINESS 4"' ADDITION, BASED ON FINDINGS OF FACT IN PLANNING
COMMISSION RESOLUTION #2013 -006, AND SUBJECT TO CONDITIONS OF
EXHIBIT Z AS FOLLOWS. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
1. Applicant shall revise site plan to include the following modifications:
a. Reconfigure curb line on east side ofproperty line, eliminating "dead -end"
access. Final design shall provide for adequate drainage from Walmart's
parking lot to catch basin in northeast corner ofsite.
b. Provide sidewalk connection from development site to Cedar Street, including
ADA compliant curb ramp.
c. Provide ADA compliant ramp atfront entrance area.
d. Widen sidewalk at front of building to 8'.
e. Front sidewalk shall be per "Sidewalk Curb South Detail "; eliminate parking
bumpers.
f. Eliminate two parking stalls in westernmost parking magazine to provide for
required 6' perimeter vehicular buffer.
2. Applicant shall revise landscaping plan to accommodate the following:
a. Additional green space at rear of building.
b. Specify proposed ground cover for all landscaped areas.
c. Increase number of shrub plantings and overstory trees to meet code
requirements.
3. Aggregate tracking pads must comply with City standard plate #5015.
4. Concrete flume design will result in erosion issues. Downstream energy dissipation
measures must be employed.
5. The applicant shall provide a recorded cross - easement agreement between Lot 1,
Block 1, Monticello Business Center 3 "u Addition and Lot 1, Block 1, Monticello
Business Center e Addition.
6 Parking area encroachment into drainage and utility easements requires execution of
an encroachment agreement.
7. Applicant shall provide a photometric plan for building lighting with building permit
application.
8. Final signage package subject to submission and approval of a separate sign permit.
City Council Minutes — February 11, 2013 Page 5
9. Required drainage and utility easements shall be per the recommendation of the City
Engineer.
10. Contractor must contact Public Works at 763 - 295 -3170 to obtain utility excavation
permits prior to connecting to public utilities.
11. Contractor must contact City Hall at 763- 295 -2711 to obtain a right -of -way permit
prior to working in City-owned right -of -ways.
7. Consideration of adopting Resolution #2013 -008 declaring the official intent of the
City to reimburse capital expenditures from the proceeds of bonds to be issued
This item was moved to the consent agenda as 45H and includes changes as discussed in
the special meeting held prior to the Council meeting.
8. Consideration of authorizing evaluation of intersection controls at Cedar Street and
Dundas Road
Bruce Westby mentioned that there are sight- distance problems at this intersection caused
by the horizontal curvature of Dundas Road east of Cedar Street, as well as numerous
trees and utility poles and pedestals in the southeast quadrant of the intersection which
prevents motorists heading north on Cedar Street from being able to see the traffic
approaching on Dundas Road until they are very near the intersection. Bruce Westby
talked about some of the traffic control changes implemented by Public Works to
improve safety. Bruce Westby noted there is not a lot of crash history at that intersection,
with just two reported property damage crashes. However, there have been numerous
"near misses" and it is well known that it is difficult to see oncoming traffic. Clint Herbst
commented that there is an expectation that this intersection should be a 4 -way stop.
Glen Posusta suggested that it might be better to install yield signs on Dundas Road
instead of stop signs, which should help slow traffic. Clint Herbst noted there should be
some consideration of what will happen in the future when the undeveloped parcel on
TH25 is developed. Will that trigger a 4 -way stop? Brian Stumpf agreed and stated that
he would prefer to wait to install a 4 -way stop until the undeveloped properties adjacent
to the intersection are developed. Clint Herbst said he thinks it would be worse to install
a yield sign now and then replace it with a stop sign in a couple of years.
Bruce Westby explained that city staff can evaluate the intersection controls and can
install traffic control improvements to make the intersection safer if authorized by
Council. He added that staff will need Mn/DOT to review and comment on any proposed
intersection control modifications since it is so close to Hwy 25.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 AUTHORIZING CITY STAFF
TO CONDUCT A DETAILED EVALUATION OF INTERSECTION CONTROLS AT
CEDAR STREET AND DUNDAS ROAD AND REPORT RESULTS TO COUNCIL.
GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0.
9. Added items
City Council Minutes — February 11, 2013 Page 6
Comprehensive Plan Review — Angela Schumann talked to Council about the
need to do an annual review of the Comp Plan during the year. The Planning
Commission will be completing the annual review with a focus on Chapter 2 —
Community Contacts, which will include a look at the census data collected as
part of the American Community Survey. Costs for the review will come out of
the Planning & Zoning budget. The Commission will also focus on the Economic
Development chapter and have formed a small group of 2 members from the
Planning Commission and 2 members from the IEDC to review this chapter.
Angela Schumann welcomed Council to participate in any part of the review
process.
Holiday Station sign - Brian Stumpf noted that Holiday Station on the north side
is interested in same neon -lit signage as the Holiday on the south side. Angela
Schumann indicated the ordinance is in place to accommodate that and they can
go directly to the Building Department to apply for a permit for the sign change.
Brian Stumpf will pass that on.
10. Adiournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:56 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman
Approved: February 25, 2013
Attest:
XAinistrator
City Council Minutes — February 11, 2013 Page 7