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City Council Minutes 03-11-2013MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 11, 2013 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — February 25, 2013 Regular Meeting BRIAN STUMPF MOVED TO ACCEPT THE FEBRUARY 25, 2013 REGULAR MEETING MINUTES AS PRESENT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agenda • Jeff O'Neill — small group for long tern debt and bonding outlook 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None Public Service Announcements: 1) Bertram Chain of Lakes Open House (3/28) — Angela Schumann reported that an open house will be held at the Monticello Community Center from 6 to 8 p.m. on Thursday, March 28ti'. Wright County and the City are exploring the development of a new partnership with Minnesota Off Road Cyclists (MORC) and have begun the process of creating a Mountain Bike Trail Plan to be implemented at the park. The community is invited to attend the open house and provide input on trails, facility needs, opportunities and priorities. A short presentation will be shown at 6 p.m. regarding the history, past planning efforts, and the BCOL Friends Group. 5. Consent Agenda: A. Consideration of approving payment of bills for March 11th. Recommendation: Approve the bill and purchase card registers for a total of $580,585.03. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify terminations for the MCC. City Council Minutes— March 11, 2013 Page 1 C. Consideration of appointing two representatives to the Monticello Parks Commission to fill vacancies. Recommendation: Approve appointments to the Parks Commission of Alan Heidematm to a term ending December 31, 2015 and Jack Gregor to a tern ending December 31, 2013. D. Consideration of appointing a representative to the Monticello IEDC with a term to expire 12/31/2015. Recommendation: Approve appointment of Mary Barger to the IEDC to a term ending December 31, 2015. E. Consideration of calling for a public hearing on March 25, 2013 to consider amendments to the Monticello Economic Development Authority enabling documents. Recommendation: Call for a public hearing on March 25, 2013 to consider amendments to the EDA enabling documents. F. Consideration of adopting Ordinance #574 approving the City's 2013 Official Zoning Map. Recommendation: Adopt Ordinance #574 approving the city's 2013 Official Zoning Map which includes the following map amendments. • Ordinance #544 — Map Amendment for Rezoning from R -1 to I -1 for Lots 3, 6 and 13, Auditor's Subdivision #1 (corrective map action on Bondhus Tool property) • Ordinance #553 — Map Amendment for Rezoning from I -1 to B -2, for Lot 1, Block 1, Oakwood Industrial Park (Quarry Church site) • Ordinance #563 — Map Amendment for Mississippi Wild Scenic & Recreational and Shoreland Overlay Districts • Ordinance #572 — Map Amendment from B -3 to B -4 for Lot 4, Block 1, Commercial Plaza 25 Addition (1260 Cedar St. — GRS &S) • Ordinance #573 — Map Amendment from B -3 to B -4.for Lot 1, Block 1, 90"' Street 2nd Addition (3801 Chelsea Rd. —Xcel Energy) G. Consideration of waiving statutory liability limits for city insurance renewals. Recommendation: Deny waiving the monetary limits on tort liability established by Minnesota State Statute 466.04. H. Consideration of adopting Ordinance #575 amending city liquor ordinances related to hours when customers are allowed on premises and adopt Summary Ordinance #575A for publication. Recommendation: Adopt Ordinance #575 amending city liquor ordinances related to premises and service hours and correcting sections related to age; and adopt Summary Ordinance #575A for publication. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes — March 11, 2013 Page 2 6. Consideration of items removed from the consent agenda for discussion No items were removed from the consent agenda. Consideration of accepting quotes and approving contract for repairs to Well #4 Matt Theisen talked about the problems with Well 44 that were discovered in the fall and worsened over the last few months. Due to the recent severity of the problems, city staff had the well taken off line. This well is a pitless well, which is used mainly during the summer months and is the highest used well in those months. The city selected a pitless well for this site as it reduced the cost versus putting in a regular well and building a well house to shelter it. This well was recommended at this site in order to draw high levels of water that met regulations for clean water. Matt Theisen talked about the process the city used for selecting the well site. Matt Theisen displayed pictures showing the problems with the well. The check valves are not working correctly. There is some pitting on the unit and a hole that has to be repaired. Alberg Wells has been working with the city to determine the problems and to recommend options. Matt Theisen explained that all the city wells are on 7 -year cycles for pulling them and repairing and cleaning them. Well #4 has never reached 7 years; it has always had problems before it got to that point in the cycle. Brian Stumpf commented that he is convinced that a conventional well is a better option for this well, as it is one of the most important wells for the city. He is not too sure about the cost of building a shelter for it. Matt Theisen explained that it would be a huge problem for the city if they lost Well #4 in the summer. This well is used to fill the reservoir and is the only one, other than Well #3, that can provide this function. Matt Theisen explained that they recently met with a consultant from WSB, and they estimated a cost of $150,000 for building a shelter to house an above - ground well. It would be sized about 20 X 30 feet, which includes space for a generator, control area and walking space around the well. Not all the pump houses are that large; however, this is what would be recommended for this well. Glen Posusta asked what would happen if they did not have a generator for that well. Matt Theisen commented that in 1997 after the tornado hit, they were without power at that well and a generator was used for five days to keep it operating. With more homes and businesses in the community at this time, it would be difficult if the city did not have a generator for backup on that well. Glen Posusta suggested that maybe they should look at a natural gas generator. Matt Theisen stated that he doesn't anticipate an issue with finding diesel fuel for a generator and this is what is used for existing generators. Tom Perrault asked how much it would cost to maintain the shelter building. Matt Theisen said they paint the interior about once every 10 years and clean it once a year. The power for heat would probably be the largest cost at about $1000 annually. City Council Minutes — March 11, 2013 Page 3 Matt Theisen explained that they anticipate it to cost about $41,000 to replace the well; this would include the piping needed. The city plans to do the piping work, provided that the MN Dept of Health would allow the work to be done by the water department personnel. Brian Stumpf asked if the price includes the cost of removing the pitless well. Matt Theisen explained that the cost includes removing what is necessary and converting to an above - ground well. Matt Theisen described the work that would have to be done by the water department, including digging down eight feet to make revisions to the current system. If the state would not approve the work by city staff, then a contractor would need to be found that would be qualified to do that part of the work. Matt Theisen noted that the well needs to be up and running by May, while a pump house over the well could be constructed at a later time in the year. BRIAN STUMPF MOVED FOR ALTERNATIVE #3 TO APPROVE CONVERTING WELL NO. 4 TO AN ABOVE - GROUND CONVENTIONAL WELL AND AWARD CONTRACT TO ALBERG WATER SERVICES, INC. IN THE AMOUNT OF $22,180, AND APPROVE THE ESTIMATED COST OF $18,940 FOR SUPPLEMENTAL PIPING AND MATERIALS FOR PUBLIC WORKS UTILITY DEPARTMENT TO MAKE THE CONVERSION (IF ALLOWED BY MN DEPARTMENT OF HEALTH); IN ADDITION AUTHORIZE STAFF TO PREPARE PLANS AND SPECIFICATIONS AND ADVERTISE FOR PROPOSALS TO CONSTRUCT A WELL HOUSE FOR THIS LOCATION. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. S. Council Update: I -94 West Corridor Coalition Bruce Westby explained that he is providing a short update to Council on the current status of the I -94 West Corridor Coalition. The Coalition is a group of local public agencies and private businesses that are working together to have a 3`d lane added to the I -94 west corridor between Maple Grove and St Cloud. Bruce Westby noted that he sits on the Coalition board and attended a recent meeting. The Coalition elected a new board and is hiring a firm to help them with objectives on which they are working. Bruce Westby talked about several bills in the legislature that are intended to speed up the expansion of the 1 -94 west corridor. The Coalition plans to provide support in the legislature by testifying for those bills. Bruce Westby stated that staff will come back to Council to talk about joining the I -94 West Corridor Coalition. Based on the 2010 census, it would cost the city about $6,379.50 to join the Coalition. Other representatives of the Coalition would also be invited to the future Council presentation to help answer any questions. Bruce Westby noted that Congresswoman Michele Bachmann is hosting a transportation press conference at 10 am on March 18th at the State Office Building to voice support for expansion of I -94 west and Highway 10 corridors, with a focus on the I -94 corridor. Brian Stumpf commented that he had heard that there would be no expansion of I -94 west until I -494 was expanded to three lanes from I -94 to Hwy 55. He was wondering City Council Minutes — March 11, 2013 Page 4 what had changed. Glen Posusta also stated that he had heard there were issues with the MN Road project that is blocking progress on I -94. Glen Posusta expressed his concern about paying to belong to the I -94 Coalition and not getting any benefit from the funds invested in this. Bret Weiss talked about the overall transportation plans for the I -94 regional corridor and MnDOT's willingness to do some temporary expansion at this time to better handle traffic from Maple Grove going west. Bret did acknowledge that there are concerns with the MN Road project, but MnDOT is not opposed to expanding I -94 to the west. Bret Weiss noted that this is a long -term project, and the Coalition is working at engaging local entities to be involved with the I -94 corridor expansion. Bret Weiss noted that St. Cloud has testified in support of the necessity of looking at improvements to the entire corridor from Maple Grove to St. Cloud. Council members expressed hesitation at providing financial support for the Coalition. Tom Perrault commented that he thought the EDA had provided some support to the I -94 Coalition, which Bruce Westby confrnned. Clint Herbst stated he does not feel it is helpful to support lobbyists and would not necessarily benefit the cities along the I -94 corridor. Clint also noted that work on Highway 10 also benefits Monticello by moving traffic there instead of through the city. Clint Herbst feels that there are some positives to becoming a partner with the I -94 Coalition so there is more support for the corridor expansion. He encouraged council members to keep an open mind and listen to the Coalition representatives when they come to make their presentation. Bret Weiss explained that the Coalition is not paying lobbyists anymore and support from the Coalition could help with incremental steps to get I -94 expanded over time. Bret also explained that the City of Rogers was previously working on the Hwy 101 and I -94 interchange; now that is completed and they are becoming more engaged in the I -94 west corridor coalition. Tom Perrault asked if there was a group of similar supporters that provide support for Hwy 10. Bret Weiss stated that there is a similar group involved with the Hwy 10 corridor. The I -94 Coalition would also like to get some of those cities, such as Elk River, Becker and Big Lake involved too in the I -94 corridor expansion. Bruce Westby summarized his report by recommending that Council members attend Congresswoman Bachmann's press conference on the morning of March 18`x' in support of her efforts to secure support and funding for expansion of the I -94 west corridor. 9. Consideration of adopting a tolling agreement pertaining to FiberNet Revenue bonds Jeff O'Neill talked briefly about this item, explaining that the Council is considering approval of a tolling agreement which would expand the time frame for further negotiations with bondholders regarding a possible settlement regarding the FNM bonds. LLOYD HILGART MOVED TO EXECUTE A TOLLING AGREEMENT TO SUSPEND THE RUNNING OF THE STATUTE OF LIMITATIONS ON ANY City Council Minutes — March 11, 2013 Page 5 POTENTIAL SECURITIES CLAIMS FOR A PERIOD OF SIX MONTHS. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. 10. Added items Bond and Debt Service rg oup - Jeff O'Neill explained that he would like to have a couple of council members serve on a small planning group to provide input on managing city debt and financing for future projects anticipated in the city. Wayne Oberg noted that the group would also look at the levy for debt payments starting in 2014 and future. Clint Herbst volunteered to serve on the committee. Lloyd Hilgart indicated a possible interest. There is a meeting set this week on Wednesday, March 13th with Northland Securities. 11. Adiournment BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:53 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Q111d- Approved: March 25, 2013 Attest: Ci f/Admmistrator City Council Minutes — March 11, 2013 Page 6