City Council Minutes 05-28-2013MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Tuesday, May 28, 2013 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — May 13, 2013 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE MAY 13, 2013 REGULAR MEETING
MINUTES. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-
0.
3. Consideration of adding items to the agenda
• future Council update from ADS Disposal (Brian Stumpf)
4. Citizen comments, public service announcements, and updates
a. Citizen Comments:
1) Tom Parker of Xcel Energy announced an open house planned for
Thursday, June 6 from 4 to 8 p.m. at the Monticello Nuclear Generating
Plant Training Center to demonstrate equipment and talk about operations
and safety.
b. Public Service Announcements:
1) Bertram Park summer activities & hours — Angela Schumann talked about
upcoming activities for the summer at Bertram Regional Park. The park is
open from sunrise to sunset each day. Monticello Community Center is
going to host stand up paddleboarding as a new activity and will be
teaming with Clearwater Outfitters to bring this to Bertram Park on July
17, August 1, and August 15 from 6 to 7 :30 p.m. Angela announced that
the docks are in for canoeing and boating, and staff is hoping to have the
fishing pier in this week. Angela also noted that Wright County voted 5 -0
to fund the match for the next purchase at Bertram Chain of Lakes.
2) Walk & Roll (6/15) — Angela Schumann announced the upcoming Walk &
Roll celebration on June 15t" from 9 a.m. to 1 p.m. This is the 18t" annual
pathway celebration starting at the hospital parking lot and ending at West
Bridge Park with concessions and prize drawings. Local businesses and
organizations will have booths along East River Street.
City Council Minutes — May 28, 2013 Page 1
C. Updates:
1) CentraCare Monticello Ambulance Service - Gordon Vosberg provided an
update on the ambulance service provided through CentraCare Health
Monticello. They will be adding 40 service hours per week to their area
which includes Monticello, Becker and Big Lake. He also talked about
the excellent response times for the ambulance service and the number of
calls to which they respond. They anticipate almost 1800 call requests for
this year, and that is part of the reason for adding service hours, which
includes an additional ambulance on call. Gordy noted that CentraCare is
very supportive of the EMS unit and supports the addition of these hours.
Jeff O'Neill asked if the ambulance service plans to deploy from different
locations. Gordy pointed out that they regularly review their deployment
locations and compare them to response times for service requests.
2) Dept of Building SafetX - Ron Hackenmueller gave a presentation
updating Council on activities in the building department. Ron
Hackemnueller talked about the mission of the building department and
the services they provide for the city. Ron Hackenmueller reviewed the
rental ordinance and explained that staff will be changing the licensing
process to make it more user - friendly. He reviewed the total fees received
with about 320 applications processed. The building department saw an
increase in blight violations from 2009 to 2011 which is most likely due to
foreclosures. Ron Hackemnueller noted that there is a comeback in
building permit applications for single family home construction and
expect that trend to continue, with valuations ranging from $150,000 to
$280,000. Ron Hackemnueller expects the total valuation of building
permits for 2013 to increase again from the 2012 total by several million.
Ron Hackemnueller mentioned the inquiries received through the Help
Desk on the city's website. Ron Hackemnueller talked about his role with
the Radiological Emergency Preparedness system (for the nuclear plant)
and noted that the city will be purchasing items through the county's grant
allotted for this. Ron Hackemnueller talked about the training involved
and planning with local organizations such as St Benedict's Center, the
hospital, and the school district.
5. Consent Agenda:
A. Consideration of approving payment of bills for May 28th. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify the new hires and terminations for FiberNet, MCC,
DMV, Parks, and Water & Sewer.
City Council Minutes — May 28, 2013 Page 2
C. Consideration of adopting Ordinance #578 amending the Monticello Zoning
Ordinance, Section 4.11 — Building Materials. THIS ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
D. Consideration of adopting Ordinance #579 amending Section 5.1 — Use Table and
Section 5.2 — Use Standards for Convenience Services and Specialty Eating
Establislunents. THIS ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
E. Consideration of approving an application for an excluded charitable gambling
permit for bingo events to be conducted by the Monticello Women of Today in
2013. Recommendation: Approve the application for an excluded gambling
permit for bingo events on July 13, 2013 and December 21, 2013 to be conducted
by the Monticello Women of Today.
F. Consideration of approving a Special Event Permit with use of city property and
resources for a 5K Run/Walk on September 28, 2013 to benefit the Monticello
Cancer Center. Applicant: Deb Cox /Party for a Purpose Committee.
Recommendation: Approve the Special Event Permit with use of city property
and resources for a 5K Run/Walk on September 28, 2013 hosted by Party for a
Purpose Committee, subject to the following conditions:
• Continued site plan coordination with the Streets Superintendent
• Provide a Certificate of Insurance for the event, with the city named as a second
insured.
G. Consideration of adopting Resolution # 2013 -042 approving the Great River
Addition preliminary and final plats and establishing drainage and utility
easements. Applicant: RiverWood Bank/City of Monticello. Recommendation:
Adopt Resolution #2013 -042 approving the Great River Addition preliminary and
final plats and establishing drainage and utility easements.
H. Consideration of allowing the contractor for the Great River Trailways and
Trailhead project to work extended hours, as needed, to complete the project.
Recommendation: Approve extension of contractor working hours for the Great
River Trailways and Trailhead Improvements, City Project No. 100010 from 6
a.m. through 9 p.m. Monday through Saturday until completion of the project,
which is anticipated by June 30th
I. Consideration of contracting with WSB & Associates to serve as the engineer for
the National Pollution Discharge Elimination System (NPDES) compliance
requirements for the Monticello Waste Water Treatment Facility. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
J. Consideration of authorizing Hoglund Transportation to utilize Block 34 parking
lot and sidewalks for providing river trips, under the city's Transient Merchant
code. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
City Council Minutes — May 28, 2013 Page 3
K. Consideration of approving purchase of controller equipment and field
management software that interfaces with FiberNet's Minerva system. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A, C, D, I, J, AND K. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5A. Consideration of approving payment of bills for May 28t1i
Tom Perrault noted that total bill amount needs to be adjusted. Glen Posusta asked about
chainsaw boots at $800 and the cost of a flag and would like an explanation of those from
Bob Paschke. Glen Posusta also asked about some other items on the purchase card
register and asked Wayne Oberg to check on those. Glen Posusta also asked about the
billing from Ebert Construction and wanted to make sure that amounts were held back
until the project is finished. Kitty Baltos explained some of the work that was done and
what has to be finished. Glen Posusta asked about putting the fence back in place and
Kitty Baltos noted that has to be looked at because the emergency doors must be outside
of the fenced area.
GLEN POSUSTA MOVED TO APPROVE PAYMENT OF THE BILL AND
PURCHASE REGISTERS WITH A REDUCTION OF THE PAYMENT TO EBERT
CONSTRUCTION TO $75,000 AND HOLD THE REMAINDER AS A RETAINER
PENDING COMPLETION OF OUTSTANDING WORK FOR AN AMENDED TOTAL
OF $634,963.44. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 5 -0.
5C. Consideration of adopting Ordinance #578 amending the Monticello Zoning
Ordinance, Section 4.11— Building Materials
Tom Perrault removed this item because he questioned why businesses would have to
comply with the new standards for an addition but not for the original part of the
building. Angela Schumann explained that, if an industrial business remodeled or
expanded, they would have to comply with the new ordinance for the expansion portion.
For example, if the building were currently constructed of metal, an expansion facing the
street would need to comply with the new standards. Angela Schumann explained that
several IEDC members helped review these standards when they were drafted. Brian
Stumpf commented that he thinks most businesses that expand would want their
buildings to look good and would comply with the standards. Glen Posusta asked about
the clarification of the steel gauge requirement. Angela Schumann noted that she will
check on that and make sure the language is adjusted.
City Council Minutes — May 28, 2013 Page 4
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT ORDINANCE #578
AMENDING THE MONTICELLO ZONING ORDINANCE TITLE 10, SECTION 4.11
— BUILDING MATERIALS BASED ON FINDINGS AS CITED IN PLANNING
COMMISSION RESOLUTION #2013 -031, AND ADOPT SUMMARY ORDINANCE
#578A FOR PUBLICATION. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION.
5D. Consideration of adopting Ordinance #579 amending Section 5.1—Use Table
and Section 5.2 — Use Standards for Convenience Services and Specialty Eating
Establishments
Tom Perrault corrected the number of the summary ordinance in the motion.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO ADOPT ORDINANCE #579
AMENDING MONTICELLO ZONING ORDINANCE TITLE 10, SECTION 5.1 — USE
TABLE AND SECTION 5.2 — USE STANDARDS FOR CONVENIENCE SERVICES
AND SPECIALTY EATING ESTABLISHMENTS, BASED ON FINDING IN
PLANNING COMMISSION RESOLUTION #2013 -034, AND ADOPT SUMMARY
ORDINANCE #579A FOR PUBLICATION. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5 -0.
51 Consideration of contracting with WSB & Associates to serve as the engineer for
the National Pollution Discharge Elimination System (NPDES) compliance
requirements for the Monticello Waste Water Treatment Facility
Tom Perrault questioned the price of the request and whether the city would have to go
out for bids. Jeff O'Neill noted that this would not be required on this amount and would
be within the scope of work as the city's engineering firm. Clint Herbst pointed out that
there is not really another option because there is no time to go out for bid. Bret Weiss
doted that Council could choose to request that WSB, as the city's engineer, prepare an
RFP and go out for bids to seek an engineering firm to administer the study. Tom
Perrault asked when the environmental fee charged to sewer users went into effect. Bob
Paschke pointed out that was first added to the fee schedule in 2010.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO AUTHORIZE A
CONTRACT WITH WSB & ASSOCIATES AS THE ENVIRONMENTAL
CONSULTING ENGINEER REGARDING NPDES COMPLIANCE SET BY THE MN
POLLUTION CONTROL AGENCY FOR THE WASTE WATER TREATMENT
FACILITY. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-
0.
5J. Consideration of authorizing Hoglund Transportation to utilize Block 34 parking
lot and sidewalks for providing river trips, under the city's Transient Merchant code
Tom Perrault pulled this item as he wanted to know more about the proposal. Kari
Kounkel from Hoglund Transportation, 118 Oakwood Drive, spoke about a new
City Council Minutes — May 28, 2013 Page 5
recreation proposal called Paddle Pedal Play, what it would include, and how it would
function. They would offer river and lake trips using canoes, kayaks, tubes, and paddle
boards; rent bikes; and would provide accessory equipment. Eventually they would like
to offer winter recreation choices as well. They would provide transportation and shuttles
as well as other services such as snacks, drinks and lunches. They may also be interested
in renting park space in conjunction with some of these activities. Kounkels' would also
like to donate some of the net proceeds to a non - profit organization yet to be detennined.
Kari introduced herself and husband Joe as co- owners of this new business opportunity.
They would like to begin this in June when they have all their resources lined up.
Clint Herbst commented on the potential for this type of recreation and feels it would
bring people to Monticello to participate in these activities. Jeff O'Neill pointed out the
advantages to bringing something like this to the downtown area and promoting the river
and parks. Jeff O'Neill also discussed how the city would help coordinate the activities.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO AUTHORIZE JOE AND
KARI KOUNKEL (DBA HOGLUND TRANSPORTATION) TO UTILIZE THE
SIDEWALKS AND WALNUT STREET MUNICIPAL PARKING LOT OF BLOCK 34
UNDER THE CITY'S TRANSIENT MERCHANT ORDINANCE FOR PROVISION
OF RIVER AND RECREATION TRIPS, WITH THE FOLLOWING
CONTINGENCIES. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5 -0.
• Approval subject to modification depending on actual impact on the area in terms of
parking, demand, and activity so as not to impact parlang needed for businesses in the
area.
• Contact to be made with local businesses for the purpose of learning about current
parizing patterns for guiding the operation of the shuttle service use of the parking lot.
SK Consideration of approving purchase of controller equipment and field
management software that interfaces with FiberNet's Minerva system
Tom Perrault asked about the maintenance support fee of $150 per month and who would
be responsible for that. Mark Pultusker noted that would be paid by his company,
FiberComlect, as manager of the city's system.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 APRROVING PURCHASE OF
CONTROLLER EQUIPMENT AND FIELD MANAGEMENT SOFTWARE THAT
INTERFACES WITH FIBERNET'S MINERVA SYSTEM AT A COST OF $29,000.00,
AS PART OF THE PREVIOUSLY- ALLOCATED FUNDING FOR UPGRADES.
TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
7. Consideration of adopting Resolution #2013 -043 accepting bids and awarding
contract for the sludge dewatering facility for Phase 1 of Waste Water Treatment
Facility Biosolids Dewatering, Energy Efficiency, Headworks and Site
Improvements, City Proiect #12C003
City Council Minutes— May 28, 2013 Page 6
Bret Weiss reviewed the bid proposals received for the sludge dewatering facility and
noted how close the total bids came in. Bret Weiss commented that the low bidder,
Municipal Builders, Inc. is well known for their work in this area and feel they will be a
good contractor for the city. Bret Weiss reviewed the project details for the facility to
include: building the housing for the biosolids dewatering equipment, install the screw
press and appurtenances, site work, electrical systems, HVAC systems, and
instrumentation and controls. Bret Weiss went through the cost estimate for portions of
the Phase I improvements, noting that the estimates have increased from the feasibility
report amount of $2,428,000 to $2,619,183, mostly related to increased construction cost
for the dewatering facility when a second floor was added. The project schedule
anticipates completion in June of 2014.
Bret Weiss noted that they anticipate coming to Council in the near future for
authorization to go out for bids on the energy efficiency portion of the project which
includes the aeration blower. Bret Weiss mentioned that Council has already approved a
resolution to reimburse the project cost from bond proceeds up to $3 million. The Phase
I improvements will be well under that amount. Sewer rates have been adjusted to
accommodate the debt service associated with the proposed improvements.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -043 TO ACCEPT THE BIDS AND AWARD THE CONTRACT TO
MUNICIPAL BUILDERS, INC. IN THE AMOUNT OF $1,376,100 FOR THE
SLUDGE DEWATERING FACILITY IMPROVEMENTS FOR PHASE I OF THE
WASTEWATER TREATMENT FACILITY BIOSOLIDS DEWATERING, ENERGY
EFFICIENCY, HEADWORKS AND SITE IMPROVEMENTS, CITY PROJECT NO,
12C003. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
8. Consideration of amending Ordinance #2005 -03 to reduce the fine amounts for
alcohol compliance check violations
Clint Herbst commented about the previous council action taken to put the fines in place
for alcohol compliance checks and noted that the original recommendation was at a lower
amount. The vote in 2005 was 4 -1 with Tom Perrault voting against it because he felt the
first offense should be a lower amount. Clint Herbst feels that it might be worth lowering
the first offense but increase the amount for the second offense. Tom Perrault concurred
with that.
GLEN POSUSTA TO AMEND THE EXISTING ORDINANCE TO CHANGE THE
FINE AMOUNTS FOR ALCOHOL COMPLIANCE CHECK VIOLATIONS TO $500
FOR FIRST OFFENSE, $1,000 FOR SECOND OFFENSE AND $2,000 FOR THIRD
OFFENSE (WOULD NOT INCLUDE REVOCATION OF LICENSE), AND ADJUST
THE FEE SCHEDULE ACCORDINGLY. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5 -0.
The new amounts will be applied retroactively to those businesses that were served with
compliance check violations this year.
City Council Minutes — May 28, 2013 Page 7
9. Added items
• Veolia business name change — Brian Stumpf recommended that the new
company that tools over the Veolia Solid Waste business be invited to attend a
future meeting and talk about their role in the Monticello community as a solid
waste hauler for the city.
10. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 8:21 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman 2 d--1
Approved: June 10, 2013
Attest: �
Ci - A iistrator
City Council Minutes — May 28, 2013 Page 8