City Council Minutes 06-24-2013MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 24, 2013 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — June 10, 2013 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE JUNE 10, 2013 REGULAR MEETING
MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 5 -0.
2B. Approval of Minutes — June 13, 2013 Special Meeting
BRIAN STUMPF MOVED TO ACCEPT THE JUNE 13, 2013 SPECIAL MEETING
MINUTES AS PRESENTED. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Irrigation system watering (Lloyd Hilgart)
4. Citizen comments, public service announcements, and updates
a. Citizen Comments: None
b. Public Service Announcements:
1) Movie in the Park (6/29) —Kitty Baltos announced the upcoming Movie in
the Park as "Mirror, Mirror" starting at dusk in Pioneer Park on June 29th.
The event is free to the public. Kitty Baltos also noted that the MCC
Advisory Board recommended adjusting hours to stay open until 10 p.m.
during the week and on Sundays until 8 p.m. They are planning to
implement these hours on July 1st. This is a result of comments fiom
MCC members.
2) Sunset Walk at Bertram Chain of Lakes Park (7/21) - Angela Schumamn
noted that Friends of Bertram are sponsoring a walk and bonfire on
Sunday, July 21" from 8 to 10 p.m. The guided walk along Bertram and
City Council Minutes —June 24, 2013 Page 1
Long Lakes will be followed by s'mores and cocoa or lemonade around a
bonfire.
C. Updates:
1) Xcel Energy — Energy Efficiency Programs — Scott Johnson and Yvonne
Pfeifer introduced themselves and their presentation about new energy
efficiency programs. Scott talked about goals to build on strong
relationships, enhance partnerships, and provide greater awareness of Xcel
Energy programs in Monticello; investing in the city and community with
taxes, grants and annual breakfast; local outreach; and local sponsorships
for community events. Yvonne Pfiefer reviewed the energy efficiency
programs and rebates that are offered by Xcel. "Use less, save more" is a
motto used by Xcel over the past 20 years. Over 35,000 rebates totaling
$160 million have been issued to customers in that time. 18 residential
and 20 business energy efficiency programs are available from Xcel, such
as energy audits and assessments. Home Energy Squad delivers and
installs materials for home energy programs at cost. Xcel offers electric
rebates for lighting, air conditioning, heating and more to both homes and
businesses. Their Load Management program encourages savings during
peak usage hours through lowered costs. Renewable energy programs for
solar and wind power are also available.
Clint Herbst thanked Scott Johnson for the commitment to the community
by Xcel Energy and for keeping the city informed of various programs and
events. Jeff O'Neill asked about ability to provide customers with
information on their usage electronically. Yvonne mentioned their online
program called "My Account" for residential customers.
5. Consent Agenda:
A. Consideration of approving payment of bills for June 24th. Recommendation:
Approve bill and purchase card registers for a total of $556,567.55.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for Liquor Store, MCC
and DMV.
C. Consideration of appointing representatives to the Transportation Advisory
Committee. Recommendation: Approve these appointments to the
Transportation Advisory Committee: Charlotte Gabler as Planning Commission
representative and Rod Dragsten as Citizen At- Large.
D. Consideration of approving 2012 Storm Water Pollution Prevention Program
(SWPPP) Annual Report. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
City Council Minutes —June 24, 2013 Page 2
E. Consideration of adopting Resolution #2013 -050 accepting quotes and awarding a
contract for the 2013 Street Pavement Marking Project. Recommendation:
Adopt Resolution #2013 -050 accepting the quote for pavement marking and
awarding the contract to AAA Striping Services Co. of St Michael, MN in the
amount of $3,116.81 for Area 1 of the 2013 Street Pavement Marking Project.
F. Consideration of approving an application for temporary on -sale liquor license for
the Monticello Lions for their Brewfest event to be held in West Bridge Park on
August 17, 2013. Recommendation: Approve the application for a temporary
liquor license for the Monticello Lions on August 17, 2013 at West Bridge Park,
contingent on receiving a certificate of liquor liability insurance.
G. Consideration of approving a Special Event Permit allowing exclusive use of
West Bridge Park and related assistance in conjunction with the Brewfest event
on August 17, 2013. Applicant: Monticello Lions Club. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
H. Consideration of approving a Special Event Permit allowing use of city streets
and related assistance for the Downtown Block Party on July 10, 2013.
Applicant: Monticello Chamber. Recommendation: Approve a Special Event
Permit allowing closure of Walnut Street and use of city parking and related
assistance in conjunction with the Downtown Block Party from 7 a.m. to 10 p.m.
on Wednesday, July 10, 2013, subject to the following contingencies.
a. Payment and signed permit application.
b. Continued site coordination with Street Superintendent.
C. Verification of notification of affected local businesses bypermit holder.
Consideration of approving a Special Event Permit allowing use of city streets
and parks and related assistance in conjunction with Riverfest activities from
Thursday, July 11 to Sunday, July 14, 2013. Applicant: Monticello
Lions /Riverfest Committee. Recommendation: Approve a Special Event Permit
allowing use of Ellison Park, West Bridge Park, Pioneer Park, and Community
Center Parking Lot and related city staff assistance in conjunction with the annual
Riverfest celebration on July 11 -14, 2013.
J. Consideration of approving Special Event Permit allowing use of Ellison Park and
related assistance in conjunction with Art in the Park on Saturday, July 13, 2013.
Applicant: Monticello Chamber. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
K. Consideration of approving a contract with WSB & Associates to provide Market
Matching Economic Development Services. THIS ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
City Council Minutes —June 24, 2013 Page 3
L. Consideration of approving caterers /alcohol providers for the Monticello
Community Center for 2014 and 2015. Recommendation: Approve the
following caterers /alcohol providers for the MCC for 2014 and 2015.
1. Cornerstone Cafe (Monticello)
2. Henry's Catering (Foley)
3. Russell's on the Lake Catering (Big Lake)
4. Steven's Restaurant and Catering (Princeton)
5. Reichel's Catering Service (Annandale)
M. Consideration of adopting Resolution #2013 -051 stating intent to reimburse from
bond proceeds for the Fallon Avenue Overpass, City Project No. 11 C005.
Recommendation: Adopt Resolution #2013 -051 stating intent to reimburse from
bond proceeds for the Fallon Avenue Overpass, City Project No. 11 C005.
N. Consideration of accepting quotes and authorizing purchase of replacement
refrigeration equipment for coolers at Hi -Way Liquors. Recommendation:
Accept quotes and authorize purchase of replacement refrigeration equipment for
beer coolers at Hi Way Liquors from McDowall Companies of Waite Park, MN at
a cost of $21,000.
GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS D, G, J, AND K. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5D. Consideration of approving 2012 Storm Water Pollution Prevention Program
( SWPPP) Annual Report
Tom Perrault commented that he did not have a problem with the report but requested
that the open house be moved to a city council meeting in the future so that more
information can be presented. Clint Herbst directed staff to take this into consideration in
the future, possibly holding the open house prior to the council meeting.
TOM PERRAULT MOVED TO APPROVE THE 2012 SWPPP ANNUAL REPORT
AND AUTHORIZE SUBMITTAL TO THE MINNESOTA POLLUTION CONTROL
AGENCY. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5
0.
5G. Consideration of approving a Special Event Permit allowing exclusive use of West
Bridge Park and related assistance in conjunction with the Brewfest event on August
17, 2013. Applicant. Monticello Lions Club
Glen Posusta asked about fees charged for exclusive use of the park. Angela Schumann
pointed out that part of the request for this item would waive the park reservation fee in
these situations with a Special Event permit.
City Council Minutes —June 24, 2013 Page 4
GLEN POSUSTA MOVED TO APPROVE THE SPECIAL EVENT PERMIT
ALLOWING TEMPORARY EXCLUSIVE USE OF WEST BRIDGE PARK FOR THE
MONTICELLO LIONS BREWFEST EVENT FROM 8 A.M. TO 8 P.M. ON
SATURDAY, AUGUST 17, 2013, INCLUDING CITY ASSISTANCE, AND SUBJECT
TO THE FOLLOWING CONTINGENCIES. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 5 -0.
a. Final site plan submittal and continued site plan coordination with the Street
Superintendent and Park Superintendent.
b. Appropriate signage and fencing in coordination with the Street and Park
Superintendents.
C. Verification of notification of affected local businesses and residents within a 2 -block
radius of the Park by permit holder starting July 29 "'. (City providing names and
addresses)
d. Provide a Certificate oflnsurance for the event, including liquor and general
liability, with the City named as a second insured.
5J. Consideration of approving Special Event Permit allowing use of Ellison Park and
related assistance in conjunction with Art in the Park on Saturday, July 13, 2013.
Applicant. Monticello Chamber
Lloyd Hilgart asked if Art in the Park would also include approval for Taste of
Monticello and that was confirmed by Angela Schumann.
LLOYD HILGART MOVED TO APPROVE A SPECIAL EVENT PERMIT
ALLOWING USE OF ELLISON PARK AND RELATED CITY ASSISTANCE IN
CONJUNCTION WITH THE CHAMBER'S ART IN THE PARK CELEBRATION ON
JULY 13, 2013, SUBJECT TO SUBMISSION OF A CERTIFICATE OF GENERAL
LIABILITY COVERAGE WITH CITY NAMED AS SECOND INSURED. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
5R. Consideration of approving a contract with WSB & Associates to provide Market
Matching Economic Development Services
Lloyd Hilgart suggested that updates be provided on a quarterly basis to Council rather
than waiting for six months and maybe trove the first update to 45 days. Clint Herbst
asked Jeff O'Neill to report quarterly or sooner with updates to staff and Council.
LLOYD HILGART MOVED TO APPROVE THE CONTRACT FOR SERVICES
WITH WSB & ASSOCIATES FOR MARKET MATCHING ECONOMIC
DEVELOPMENT SERVICES, INCLUDING FUNDING OF 50% OF THE TOTAL
ANNUAL EXPENSE OF $48,000, WITH UPDATES ON A QUARTERLY BASIS.
BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
City Council Minutes —June 24, 2013 Page 5
7. Consideration of adopting Resolution #2013 -049 approving amendments to the
Monticello Comprehensive Plan, Chapter 2 — Community Context, Chapter 3 —
Land Use, and Chapter 4 — Economic Development
Angela Schumann noted that Council is asked to consider approving the proposed
amendments to the Comp Plan. Angela pointed out that reviews of the Comp Plan are
done on an annual basis and this year included chapters 2, 3, and 4. Chapter 2 —
Community Context has been amended to include updated community data from the
2010 census data. Chapter 4 — Economic Development was recommended for review
since the city is reaching the 5 -year mark for the Comp Plan.
Angela Schumann talked about some of the notable changes in community data related to
the growth experienced between 2000 and 2010. She pointed out that single family
detached housing is still the predominant type of housing in the city. The data collected
shows Monticello as a growing and relatively young community with a large percentage
of family households. Angela also noted that the city is now an exporter of jobs, meaning
that there are more employees than there are jobs within the city.
Chapter 3 — Land Use lays out overall land use policies for Places to Work. The location
and acreage of land area guided as Places to Work was reviewed by the small group. No
modification to boundaries or land areas is recommended at this time. The group did
suggest some slight modifications in the economic development goals relative to this
chapter.
For Chapter 4, modifications are recommended in relation to the Embracing Downtown
study and Business Retention and Expansion report from 2010. The small group feels the
focus of this chapter should be to attract and retain jobs and businesses. Many residents
commute out of Monticello to their jobs and do not always get engaged in the
community.
Angela Schumann noted the comp plan is used in many components of the city including
planning and zoning, economic development, budgeting, and transportation planning.
She pointed out that the comp plan amendments were reviewed by the IEDC, the EDA
and the Planning Commission and all have had input into the documents that are
proposed for adoption.
Tom Perrault stated that he has a comment about Chapter 4 in section 4 -5. He feels the
numbers in Figure 4 -4 should be updated to reflect current information for the tax
impacts from Xcel Energy and business. Angela Schumann indicated that could be
updated with current information from the finance department.
Tom Perrault commented that he does not agree with a number of the content items in
Chapter 3. Tom Perrault asked about Figure 3 -1 showing residential growth trends and
projections. Angela Schumann stated that the Planning Commission has addressed this
issue a number of times and feels that the housing projections are a guess at best and
elected to leave it the way it is.
City Council Minutes —June 24, 2013 Page 6
Tom Perrault asked about Section 3 -7, which addresses housing trends, and wondered
why the new R -4 district was not mentioned in the first paragraph. Angela Schumann
commented that the comp plan does not specifically mention zoning districts, rather
points out the need for move -up housing.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -049 APPROVING THE FOLLOWING AMENDMENTS TO THE 2008
COMPREHENSIVE PLAN FOR CHAPTER 2 - COMMUNITY CONTEXT,
CHAPTER 3- LAND USE, AND CHAPTER 4 - ECONOMIC DEVELOPMENT,
BASED ON FINDINGS AS STATED IN THE RESOLUTION. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT
VOTING IN OPPOSITION.
Cover:
Inclusion of new logo
Chapter 2:
Amendment to replace full chapter with proposed text and figures
Chapter 3:
Page 3 -11: h¢ planning for sustaining existing businesses and attracting new
development, it is necessary to understand why Places to Work are important to
Monticello. The objectives for this land use include:
• Expanding and diversifying the property tax base.
• Providing jobs with an increasing opportunity for people to work and live in
Monticello.
• Promoting wage levels that provide incomes needed to purchase decent housing,
support local businesses and support local government services.
>ti._. Mess, .. A s..eei r: M r_., ei ,ne and to r-..eleg... Tale advantage of
opportunities to attract companies that have a synergy with existing companies
in the community, including suppliers, customers and collaborative partners.
• Encouraging the retention and expansion of existing businesses in Monticello.
Page 3 -18:
Another critical factor in the future of the Northwest Area is the ""°• ° of Me -VMQ4
Gamy will l he een er'ed in' °' °' former YMCA camp that is being converted
into the Bertram Chain of Lakes Regional Park. The City and Wright County formed a
partnership in 2005 to start purchasing portions of the 1,200 acre YMCA property. As of
2013, 495 acres have been purchased through. state grants with another 300 planned for
acquisition. The YMCA will lease land at the regional park to run their Camp Manitou
Summer Camp.
Chapter 4:
Amendment to replace full chapter with proposed text and figures.
City Council Minutes —June 24, 2013 Page 7
8. Consideration of approving city match for a Phase VI acquisition at the Bertram
Chain of Lakes (BCOL) Regional Park/YMCA Camp Manitou
Angela Schumann gave an overview of the BCOL funding request for Phase VI
acquisition which will utilize $1.8 million in grant funding awards. The Parks and Trails
Legacy grant program awarded the majority of the funds with the remaining awarded
through the DNR's Non -Metro Regional Park Grant program. Angela Schumann pointed
out that these grant awards were based on purchase of Parcel 8 and balance of Parcels 7
and 5 with a total of 124.13 acres and includes the beach at Bertram Lake.
Angela Schumann reviewed the status of former land purchases for Phase IV and V.
Phase IV includes parcels 9, 10 and 12 and the match funding in the amount of $212,000
has been approved by the city and county. The BCOL negotiations team is working with
the YMCA on finalizing the Fourth Addendum to the MOU and ground lease for Phase
IV. Phase V consists of Parcel 1 with match funding of $327,268 approved by both the
county and city. Appraisal and review are in progress for this acquisition. The 496 acres
acquired in the first three phases is jointly owned and operated by the city and county and
is fully accessible to the public.
Angela Schumann also talked about some of the improvements that have been completed
at BCOL to date:
• 3.7 miles of cleared hiking paths; paths groomed for cross - country skiing in winter
• Installation of two docks (one on Bertram and one on Long)
• Improvement of a public -use gravel- surface parking lot and entrance road off 90'11
St.
• Repairs to bridge along east Long Lake trailway
• Partnership with the Minnesota Off -Road Cyclists (MORC) for development of a
single -track mountain biking course; in progress
• Park boundary signage
• Improvements to picnic area at park entrance
The Phase VI acquisition will require an appraisal of the 3 parcels. The city's share of the
match for the proposed acquisitions is $495,000, which includes approximately $7,000
for appraisal costs. Wright County has already approved their match of $495,000.
Angela Schumann reviewed the funding chart showing the amounts provided through
grants and matching funds from the city and county. Angela Schumann noted that the
funding for Phase VI would come from funds in the Park & Pathway Fund and
Consolidated Bond Fund.
Glen Posusta commented that Wright County Board of Commissioners approved the
matching funds by a 5 -0 vote, largely based on constituent input and approval. Clint
Herbst feels this is an appropriate expense for park development. He also thanked
Angela Schumann and Marc Mattice (from the county) for their work on the grants to
obtain the funding for purchasing this park land.
City Council Minutes —June 24, 2013 Page 8
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO APPROVE THE 2013
PARKS AND TRAILS LEGACY AND DNR NON -METRO REGIONAL PARK
GRANT MATCH FUNDING IN THE AMOUNT OF $495,000 FOR PHASE VI
ACQUISITION AT BERTRAM CHAIN OF LAKES REGIONAL PARK IN
CONJUNCTION WITH WRIGHT COUNTY, AND DIRECT STAFF TO PREPARE
APPROPRIATE CLOSING AND PURCHASE DOCUMENTATION. GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM
PERRAULT VOTING IN OPPOSITION.
9. Added items
Irrigation system watering —Lloyd Hilgart brought this up because he noticed that
the school's irrigation system was running in the storm on Friday night, June 21 St.
He feels that it should not be necessary to water during the rain and there should
be a way for them to shut off the system during rain or install a rain sensor. Glen
Posusta commented that commercial uses do not have to use rain sensors, but
residential properties are supposed to have them installed on their irrigation
systems. Bob Paschke offered to talk to the school and see if they might want to
add rain sensors to their irrigation systems.
Beer Cooler upgrade — Randall Johnsen gave a quick update to Council on the
upgrade to the coolers at Hi Way Liquors. Some of the beer cooler equipment
had not been running well for awhile and recently broke down. Although the
funds were not budgeted, Randall Johnsen had gotten some quotes from
McDowall's earlier in the year when the coolers were not running well. When the
equipment quit working, Randall Johnsen obtained additional quotes and did
some negotiating with McDowall's to revise their quote to a roof model and to
include the electrical work. McDowall's quote was accepted and they began
work last week and installed the units with most of the work done to date. The
coolers should be operating in the next day or so. Wayne Oberg thanked Randall
Johnsen for the great job on getting everything lined up to quickly repair the
coolers and keep the beer sales moving.
10. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:09 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman Omd_-
Approved: July 8, 2013
Attest:
Ciinistrator
City Council Minutes —June 24, 2013 Page 9