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City Council Minutes 08-12-2013MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, August 12, 2013 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — July 22, 2013 Special Meeting TOM PERRAULT MOVED TO ACCEPT THE JULY 22, 2013 SPECIAL MEETING MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. 2B. Approval of Minutes — July 222 2013 Regular Meeting TOM PERRAULT MOVED TO ACCEPT THE JULY 22, 2013 REGULAR MEETING MINUTES AS PRESENTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 2C. Approval of Minutes — July 30, 2013 Special Meeting GLEN POSUSTA MOVED TO ACCEPT THE JULY 30, 2013 SPECIAL MEETING MINUTES AS CORRECTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agenda • Trees Maintenance on Sidewalks (Tom Perrault) 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None b. Public Service Announcements: 1) Paddleboard on Bertram Lake (8/15) — Angela Schumann reported that this upcoming event is full; however, the MCC is adding another date on August 22nd from 6 to 7:30 p.m. at Bertram Lake at the cost of $20 per person. Contact the Community Center to register. City Council Minutes — August 12, 2013 Page 1 2) Brewfest (8/17) — Mayor Herbst announced that Brewfest is taking place on Saturday from 3 -7 p.m. at West Bridge Park this Saturday. Tickets are still available from any Lions Club member. 3) Great River Trails & Trailhead (GRRT) project — Shibani Bisson announced that the GRTT project is substantially complete and trails are in use. Shibani Bisson provided a short presentation with pictures highlighting the project. Directional signs have been added to guide trail users. Trail lights at the trailhead run off solar power. There is also a monument sign and bike stand at the trailhead. Project was funded through trail grants and federal and state funds as well as some donations from Advanced Disposal (Veolia), Land of Lakes Choirboys, and Xcel Energy. Wright County is partnering with the City in linking the new trails with Montissippi Park. A ribbon cutting ceremony is planned for the near future. 4) Tour of Monte Club Hill — Angela Schumann noted that the Parks, Planning Commission, City Council, and city staff toured the Monte Club hill before tonight's meeting. Planning Commission and Parks will meet soon to discuss future use of this land. It was also found that the city needs to promote the park at the top of Tower Drive. C. Updates: 1) Sheriff Joe Hagerty (report provided under item #5H) 5. Consent Agenda: A. Consideration of approving payment of bills for August 12tH. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for Liquor Store, MCC, Streets, DMV, and FiberNet. C. Consideration of adopting Resolution #2013 -059 accepting a contribution from Schlenner Wenner & Company for sponsoring Movie in the Park held on August 10, 2013. Recommendation: Adopt Resolution #2013 -059 accepting a donation of $500 from Schlenner Wenner & Company for sponsoring MCC's Movie in the Park. D. Consideration of approving applications for a 2 -day temporary liquor license and a charitable gambling permit for the Church of St Henry's fall festival on September 21 -22, 2013. Recommendation: Approve applications for St Henry's Fall Festival for temporary liquor license and charitable gambling permit for September 21 -22, 2013. City Council Minutes —August 12, 2013 Page 2 E. Consideration of adopting Resolution #2013 -060 declaring costs to be assessed, ordering preparation of assessment roll, and calling for an Assessment Hearing to adopt assessments for 2012 Rural Road Improvements, City Project No. 12C001. Recommendation: Adopt Resolution #2013 -060 calling for a public hearing on September 9, 2013 to consider adopting an assessment roll for the 2012 Rural Road Improvements, City Project No. 12C001. F. Consideration of establishing a part -time Communications Coordinator position and hire the city's communications intern on a part -time basis. Recommendation: Approve a part -time Communications Coordinator position at a Grade 10 pay level and hire Rachel Leonard to fill the position on a part -time basis at 20 hours per week. G. Consideration of adopting Resolution #2013 -062 approving an agreement for assessment and waiver of hearing and appeal for 413 W 01 Street (PID 155 -010- 029020) and certifying the assessment for 2015 taxes payable. Applicant: City of Monticello. Recommendation: Adopt Resolution #2013 -062 approving an assessment agreement for the City of Monticello for 413 W 0' Street (PID 155- 010- 029020); said assessment would be eligible for certification for 2015 payable taxes. H. Consideration of approving the 2014 -2015 law enforcement contract with Wright County Sheriff's Office. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS A AND H. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Mayor Herbst thanked Schlenner Wenner Company for their sponsorship donation of the Movie in the Park. 6. Consideration of items removed from the consent agenda for discussion 5A. Consideration of approving payment of bills for August 12th Glen Posusta had a question about paying TDS for unpublished phone numbers. Jeff O'Neill pointed out that FiberNet is required to make payments for numbers that are withheld from publishing in the directory, which is published through a division of TDS Telecom. GLEN POSUSTA MOVED TO APPROVE THE BILL AND PURCHASE CARD REGISTERS FOR A TOTAL AMOUNT OF $528,933.69. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes —August 12, 2013 Page 3 SH. Consideration of approving the 2014-2015 law enforcement contract with Wright County Sheriff's Office Sheriff Joe Hagerty introduced Captain Dan Anselment, who can address any questions on statistics or activities in the city. Sheriff Hagerty stated that the Sheriff s Department really does like doing business with the City of Monticello. Sheriff Hagerty asked for questions from Council. Clint Herbst talked about the contract and the annual increases that have been added each year. He had talked to Commissioner Pat Sawatzke and was hoping that there would be some relief from the annual increases. Sheriff Hagerty mentioned that a few years ago, they had cutback the increase to about 1 % but they have to consider costs for the sheriff's deputies, the County Attorney's office, and many miscellaneous costs related to law enforcement and prosecution activities. Sheriff Hagerty confirmed that they have been trying to hold costs to a minimum the last few years; the annual increases have to cover the actual expenses of which labor and gas are a large part of those costs. Glen Posusta would like to look at cutting some hours to curtail costs for the taxpayers. Glen Posusta noted that the city also provides an office for the department and pays for internet and phone service for the office. Brian Stumpf commented that the city also benefits from having access to other personnel in the Sheriff's Department besides the road deputies and are not charged higher rates for those positions. Sheriff Hagerty stated that they have finished all the contracts for the next two years. Glen Posusta asked about some of the area contracts. Sheriff Hagerty said that St. Michael contracts for 32 hours per day; Otsego for 40 hours; Albertville for 24 hours; and Maple Lake, Delano and Cokato each contract for 12 hours. Clearwater is considering dropping from 12 to 8 hours per day. Glen Posusta and Brian Stumpf each commented about dropping hours versus keeping hours at the level where they are currently. Tom Perrault stated he would not be averse to dropping hours a small amount. Lloyd Hilgart said he feels the hourly rate is a fair rate. Clint Herbst commented that there is probably not such a concern about the hourly rate but trying to figure out how to hold the line on the law enforcement costs for the taxpayers. He feels it is probably time to look at cutting back on the hours per day. Sheriff Hagerty stated that his department would be willing to work with the city if they decide to adjust hours; they could help the City figure out the dates and times to make adjustments. Tom Perrault asked if there would be issues with dropping four hours and then having problems on night shifts. Sheriff Hagerty explained that they would have the department back up for any problems of that sort. If there would be ongoing issues due to dropping the hours, the Sheriff's Department would discuss that with the city next year. Brian Stumpf stated that he was not in favor of reducing the hours. City Council Minutes — August 12, 2013 Page 4 GLEN POSUSTA MOVED TO APPROVE THE LAW ENFORCEMENT CONTRACT FOR 2014 -2015 AT 48 HOURS PER DAY AT THE RATES PROPOSED BY THE SHERIFF'S DEPARTMENT. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH BRIAN STUMPF VOTING IN OPPOSITION. Sheriff Hagerty said he will direct Interim County Attorney Lee Kelly to draw up an amended contract for the city. 7. Consideration of approving an amendment to a Conditional Use Permit for Planned Unit Development. Applicant: JR & R II, LLC Angela Schumann reviewed this item which involves the previous Kmart site. The potential buyer is seeking an amendment to the CUP for PUD. The PUD includes two single -use principal buildings and a multi- tenant retail building. The applicants wish to reuse the existing 86,000 sq ft building and parking area. The use of the site is proposed for principal retail use with accessory loading dock and outdoor sales and display. The outdoor sales and display area is proposed to be modified to include 17,850 sq ft and a recessed loading dock. The applicant is also seeking a variance for off - street loading and dock length and a variance for sign area square footage and free - standing signs. The Planning Commission reviewed this item on August 6th and made several recommendations, which are listed in Exhibit Z. Brian Stumpf said he did not object to a 200 sq ft free - standing sign along the freeway. However, he was concerned about the condition of the parking lot and would prefer to see that addressed. Angela Schumann noted, although the city has no ordinance related to parking lots, the PUD is subject to a private common area maintenance agreement, which addresses parking lot maintenance. Brian Stumpf also mentioned that the lighting has to be brought up to date; Angela noted that is included in the conditions in Exhibit Z. Tom Perrault had some questions on the Exhibit Z conditions and on the sign at the front of the building. Angela Schumann explained that they will use the existing pylon sign on the freeway side and a new monument sign on the street side. Tom asked about the obstruction of the fire hydrant and Angela Schumann explained that the fire hydrant obstruction has been taken care of and the fire hydrant will remain where located. Lloyd Hilgart commented that the signage on the building itself could be allowed up to 1300 sq ft. which is less than they are asking for. Wayne Elam of Commercial Realty Solutions noted that signage on a portion of the building would be obstructed along the freeway so they are only using the portions that provide adequate visibility. Clint Herbst asked if the applicant is aware that Fleet Farm has purchased land in the community. Wayne Elam confirmed that they are aware of that and looks at Fleet Farm as a competitive business similar to Target competing with Walmart. City Council Minutes — August 12, 2013 Page 5 GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE AN AMENDMENT TO CONDITIONAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT FOR LOT 2, BLOCK 1 AND OUTLOT C, KIRKMAN ADDITION AND LOT 1, BLOCK 1, MONTICELLO MALL ADDITION, BASED ON A FINDING THAT THIS IS CONSISTENT WITH THE MONTICELLO COMPREHENSIVE PLAN AND MEETS CITY ZONING REGULATIONS; AND TO ALLOW A VARIANCE FOR ADDITIONAL SIGNAGE AS REQUESTED BY APPLICANT; SUBJECT TO CONDITIONS IN EXHIBIT Z AS FOLLOWS (WITH EXCEPTION OF THE SIGNAGE LIMITS). BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. • The applicant shall submit a revised site plan illustrating a. Placement of any proposed cart corrals which may result in additional parking loss on a revised site plan. COMPLETE PER REVISED SITE PLANDA TED 816113 b. Elimination of obstruction of the fire hydrant at the southwest corner of the site. COMPLETE PER REVISED SITE PLAN DATED 816113 c. A certificate of survey illustrating final sign and fence line placement shall be submitted. d. The north side of the storage area shall be screened from the public right of way. COMPLETE PER REVISED SITE PLAN DATED 816113 • Vehicle traffic in the dock area shall be for temporary loading and unloading purposes only. No semi - trailer storage shall be allowed on site. • Restriping of the full parking field for the subject site shall be required. Restriping shall be to required code dimensions. • The applicant will be required to provide a photometric plan verifying that all current site lighting meets ordinance requirements for glare. All building and display lights shall be code compliant by replacement or re- angling downward. • The applicant shall submit a landscaping plan illustrating the removal and replacement of any dead or dying plan material and compliance with Table 4 -4 of the zoning ordinance for required plantings per site, to be located within existing parking lot islands and planting beds. • The monument sign base shall be required to be architecturally similar to the principal use building. • A photometric plan for any lighted signage shall be required at the time of sign permit application. • eenplian,ee. • The applicant is required to submit a grading and drainage plan for the loading dock area as a condition of approval. The grading and drainage plan for the site must illustrate that the drainage issue at the rear of the PUD buildings will not be compounded by the addition of the recessed dock. • The applicants shall enclose trash handling equipment within the building, or within an enclosure that is attached to the building and designed to blend with the overall building architecture. • The applicant will be required to execute an encroachment agreement for the display area and fence. • The applicants enter into a PUD Development Agreement guaranteeing compliance with the terms of the PUD approval. City Council Minutes — August 12, 2013 Page 6 8. Consideration of adopting Resolution #2013 -061 accepting bid and awarding contract for the aeration blower and ancillary equipment for Phase 1 of the Waste Water Treatment Facility Biosolids Dewatering, Energy Efficiency, Headworks and Site Improvements, City Project No. 12CO03 Bob Paschke introduced this item and noted that he had met with the Time Sensitive Acquisition Committee regarding this item and lack of multiple bids. Bob Paschke discussed the bidding process and explained some of the reasons for lack of bidders, including several that wanted to rewrite the bid specifications. The lone bid was received from HSI Blowers, Inc. in the amount of $136,000. The new system should be eligible for some rebates which would help reduce the overall cost. Clint Herbst asked about the HSI bid which included a piece that would be an exception to the bid specs. Bob Paschke explained that HSI's programmable logic controller uses a European logic, which can be adjusted to interface with the city's SCADA system. This is needed for energy efficiency standards of the waste water treatment system, as the current blowers are much too large. The new blower is 150HP and runs on a variable frequency drive, which will ramp up and down with the computer system to provide the proper aeration needed for the dissolved oxygen requirements. Brian Stumpf asked what will happen to the current blowers. Bob Paschke stated that there are three 250HP blowers that will be replaced by the 150HP blower. The city will utilize one of the 250HP blowers for backup during periods of higher demand. Eventually when the city grows and the demand is much higher continuously, the 250HP blowers will be alternated as a replacement for the 150HP. At this time, the new blower will provide a high level of efficiency and will pay for itself within five years. Clint Herbst pointed out that city researched the contractor and company and was satisfied with their products and that they can do the job. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2013 -061 AWARDING THE CONTRACT IN THE AMOUNT OF $1365000 TO HSI BLOWERS INC. FOR THE AERATION BLOWER AND ANCILLARY EQUIPMENT WITH 2 -YEAR WARRANTY AND $5,975 FOR ACCESSORIES IDENTIFIED AS ADDITIONAL. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. Sheriff Hagerty entered the meeting at this tune, and item #5H was discussed and approved as noted above. 9. Added items • Trees maintenance on,sidewalks — Tom Perrault was contact by a citizen asking if the city has a program to handle branches that are obstructing sidewalks and streets. Bob Paschke said the city does have a program and citizens should contact the public works department. City Council Minutes — August 12, 2013 Page 7 10. Adjournment GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 8:02 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Approved: September 9, 2013 Attest: a-�_00� C:59 Cit istrator City Council Minutes —August 12, 2013 Page 8