City Council Minutes 09-09-2013 SpecialMINUTES
SPECIAL WORKSHOP MEETING — MONTICELLO CITY COUNCIL
Monday, September 9, 2013 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
Others: Wayne Oberg; Jeff O'Neill; Department Heads: Ron Hackenmueller, Kitty
Baltos, Tom Moores, Tom Pawelk, Matt Theisen, Steve Joerg, Tracy Ergen,
Angela Schumann, Ann Eckman; Brad Fyle; Shibani Bisson
1. Call to Order
Mayor Herbst called the special meeting to order at 6:00 p.m.
2. Purilose of Workshop: Discussion of 2014 budget and preliminaKy leyy
Clint Herbst announced the purpose of the meeting is to discuss the budget and
preliminary levy. He turned the meeting over to Wayne Oberg who provided handouts to
council. Wayne Oberg first discussed the Capital Improvement Plan with emphasis on
items that should be included with the 2014 and future budgets. Some of those items
include: MCC - replacement of carpeting on the stairs, replace gym floor, other
miscellaneous improvements; DMV — new vehicle; Fire — fire packs, tender /pumper
truck, painting of existing fire engine; IT Services fund — aggregate costs related to
internet, phone, printing, and IT management/equipment; Liquor Store — checkout
counters, parking lot improvements, coolers; Public Works — various equipment items
including a planer, router, and air compressor, street maintenance, parks improvements
(River Mill, Hunters Crossing, Monte Club Hill), and maintenance for some of the trails.
Wayne Oberg talked about the process for rating capital items for priority and how things
are placed in the CIP. Clint Herbst mentioned that he would like to see Wayne Oberg
spearhead an approach to the National Guard for garnering some financial support for
upgrades to the community center. Kitty Baltos noted that some of the items on her list
have been pushed back from other years and are getting to the point where they really
need to be taken care of. Wayne Oberg commented that the fire pumper truck could be
purchased through a capital improvement bond. Steve Joerg mentioned that they have a
fire track that needs to be repainted. Tom Moores said that public works staff should
have the ability to paint the fire truck providing the fire department could be without the
truck for a given amount of time. Brad Fyle brought up the possibility of a future
referendum to expand the fire hall and Steve Joerg suggested they may want to do a study
to see what would be the best (expand at the current site versus move to another
location). There was some discussion about the potential of getting some assistance from
the townships that contract for fire service, when new. equipment is purchased.
Wayne Oberg discussed the reasons that he would like to establish an IT Services fund to
track internal services and distribute them to each department. Brian Stumpf asked why
Special Council Meeting Minutes — September 9, 2013 Page 1
the city is not setting aside funds over several years for a second liquor store. Wayne
Oberg explained that the CIP tracks the expenditure not the revenues; the money would
have to be set aside in the fund balances each year. In regard to public works, Wayne
Oberg noted that the city sold a $500,000 capital improvement bond in 2013. There
should be funds left over that could be used for some of the items in the 2014 CIP.
Brian Stumpf stated that he would like to see a list of EDA properties that the city owns.
Brian Stumpf pointed out that there is no pathway link between Fallon Drive and the
schools. Angela Schumann said that there is new information coming out on Safe Routes
to Schools grants, which could provide some funding for that in the fixture. Wayne Oberg
pointed out some of the larger projects in the CIP such as Fallon Avenue overpass,
TH25 /CSAH 75 improvements, annual street lighting, signal modifications and battery
backup, utility improvements and SCADA upgrade. Council would have the final
approval on items in the CIP.
Wayne Oberg handed out spreadsheets reviewing the status of the city fund budgets. He
is anticipating that most of the funds will not require an increase in the levy. However
the debt service funds will need a levy increase in order to cover the debt payments in
2014. He is recommending a 4.2% increase in the levy.
Tom Moores asked council members to look at the fog seal test project in Meadow Oaks.
3. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE SPECIAL MEETING AT 6:56 P.M.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman ,
Approved: September 23, 2013
Attest:
Citvwistrator
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