City Council Minutes 10-28-2013MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 28, 2013 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — October 14, 2013 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE OCTOBER 14, 2013 REGULAR
MEETING MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Jeff O'Neill requested removal of Item 5F from tonight's agenda
• West Cello apartment parking in Kampa Circle (Clint Herbst)
• Explanation on Well #4 building (Glen Posusta)
• Wildflower plantings (Clint Herbst)
4. Citizen comments, public service announcements
a. Citizen Comments: None
b. Public Service Announcements:
1) 2013 Industry of the Year — Suburban Manufacturing: Angela Schumann
announced that the Industry of the Year breakfast was held on October
23rd. The Industry of the Year award went to Suburban Manufacturing.
The breakfast was hosted by the City's IEDC and Economic Development
Authority and the Monticello Times.
2) Indoor Farmer's Market — Angela Schumann announced the schedule for
the MCC Indoor Farmer's Market which will be held in the Monticello
Community Center on November 2nd as well as other dates throughout the
winter. Market hours are 9 a.m. to 1 p.m.
3) Leaf Pick -up (11/2) — Tom Moores announced that Saturday, November
2nd will be the annual leaf pick -up. Bags should be left at the curb and
will be picked up starting at 7 a.m. that day by Advanced Disposal
Services.
City Council Minutes — October 28, 2013 Page 1
5. Consent Agenda:
A. Consideration of approving payment of bills for October 28th.
Recommendation: Approve payment of bill and purchase card registers in the
amount of $871,274.56.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC, Parks, and
Streets.
C. Consideration of approving an application for a temporary charitable gambling
permit for a raffle conducted by the Monticello Chamber of Commerce for their
Annual Banquet. Recommendation: Approve the application for a charitable
gambling permit for a raffle to be conducted by the Chamber of Commerce at the
Community Center on Friday, December 6, 2013.
D. Consideration of approving Change Order No. 1 for the Sludge Dewatering
Facility for Phase 1 of the Waste Water Treatment Facility Biosolids Dewatering,
Energy Efficiency, Headworks and Site Improvements, City Project No. 12C003.
Recommendation: Approve Change Order No. 1 for the Sludge Dewatering
Facility, City Project No. 120003 in the net amount of $8,179.83.
E. Consideration of adopting Resolution #2013 -089 delegating authority to pay
certain claims to the position of Finance Director. Recommendation: Adopt
Resolution #2013 -089 delegating authority to pay certain claims to the position of
Finance Director, and in his /her absence, to the Assistant Finance Director.
(Payment of said claims will follow procedures as indicated in Appendix A of the
resolution.)
F. Consideration of approving funding for development of a new website for
FiberNet. This item was removed from the October 28th agenda for future
consideration.
G. Consideration of adopting Resolution #2013 -090 approving preliminary and final
plat and developer's agreement for Monticello Business Center Seventh Addition
and approving a Conditional Use Permit for cross access and parking for a retail
commercial use in a B -4 (Regional Business) District. Applicant: ALDI, Inc.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
H. Consideration of adopting Resolution #2013 -091 approving an assessment and
waiver of hearing and easement agreement for part of SE 1/ in Section 15 of
Monticello Township (PID 213 -100 - 151400) for School Boulevard West
Extension, City Project No. 2005 -02C Applicant: Ocello, LLC.
Recommendation: Adopt Resolution #2013 -091 approving an assessment and
easement agreement with Shawn Weinand of Ocello, LLC for a portion of SE 1/
City Council Minutes — October 28, 2013 Page 2
in Section 15 of the Monticello Township (PID 213 -100- 151400) for School
Boulevard West Extension, City Project No. 2005 -02C.
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM F FOR FUTURE CONSIDERATION AND REMOVAL OF
ITEM G FROM THE CONSENT AGENDA. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5G. Consideration of adopting Resolution #2013 -090 approving preliminary and final
plat and developer's agreement for Monticello Business Center Seventh Addition and
approving a Conditional Use Permit for cross access and parking for a retail
commercial use in a B -4 (Regional Business) District. Applicant: ALDI, Inc.
Tom Perrault asked to remove this item because he had several clarifications to verify.
He noted corrections in the Development Contract on page 8, section 18; page 9, sections
23 and 24; pages 10 -11, section 26; and pages 12 -15, section 29J; and in the truncated
language in the Planning Commission resolution. Angela Schumann indicated that she
would make the necessary corrections. Torn Perrault also inquired as to the phrasing
"metropolitan" in item 29, page 12. Angela Schumann explained that this is standard
language to provide the City with adequate controls should metropolitan district
requirements, such as those for watersheds or wetlands, ever apply to this area. Angela
Schumann noted for the record that the agreement will utilize cross parking and not
shared parking. As such, she indicated that the language related to this condition would
be revised in both the development agreement and conditional use permit to that which is
agreed to by applicant and City attorneys.
Andy Brandel, from I &S Group, representing ALDI as Project Engineer, stated that they
plan to break ground in the spring.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO APPROVE DECISION 1
AND 2 AS LISTED BELOW. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
DECISION 1: ADOPT RESOLUTION #2013 -090 APPROVING THE PRELIMINARY
AND FINAL PLAT AND DEVELOPMENT CONTRACT FOR MONTICELLO
BUSINESS CENTER SEVENTH ADDITION, BASED ON FINDINGS IN PLANNING
COMMISSION RESOLUTION 2013 -082, AND CONTINGENT ON THE
CONDITIONS IN EXHIBIT Z AS FOLLOWS.
DECISION 2: APPROVE A CONDITIONAL USE PERMIT TO ALLOW CROSS
ACCESS AND CROSS PARKING BETWEEN THE ALDI SITE (LOT 1, BLOCK 1)
AND OUTLOT A TO THE EAST, BASED ON FINDINGS IN PLANNING
COMMISSION RESOLUTION 2013 -083, AND CONTINGENT ON THE
CONDITIONS IN EXHIBIT Z AS FOLLOWS.
City Council Minutes — October 28, 2013 Page 3
• The applicant complies with the terms of the City Engineer's report, dated
September 24, 2013.
• The applicant revise the landscaping plan so that the proposed Euonymous fortunei
shrub is replaced with an alternative shrub species, as this species can be invasive.
Attractive shrub alternatives include Diervilla lonicera (Dwarf Bush Honeysuckle)
and /or Rhus aromatic (Gro -Low Fragrant Sumac).
• The applicant provide a properly drawn legal instrument executed by the parties
concerned for cross use of off - street parking facilities and cross access, duly approved
as to form and manner of execution by the City Attorney, to be filed with the City
Administrator and recorded with the County Recorder of Wright County.
7. Public Hearing - Consideration of adopting Resolution #2013 -092 approving an
assessment roll for delinquent accounts receivable to be certified for 2014 payable
tax year
Wayne Oberg reviewed the proposed assessment roll for delinquent accounts receivable
for 2014 payable and compared it to last year. He pointed out that the number of parcels
dropped from 63 to 10 and the amount from $38,743.35 to $23,365.88. He also noted
that the property owner is aware of the Maplewood development charges.
Mayor Herbst opened the public hearing. As there were no comments, the public hearing
was closed.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -092 APPROVING THE ASSESSMENT ROLL FOR DELINQUENT
MISCELLANEOUS ACCOUNTS RECEIVABLE, WITH THE ADDITION OF A $75
PROCESSING FEE FOR EACH PARCEL, TO BE CERTIFIED TO THE COUNTY
AUDITOR FOR 2014 PAYABLE TAXES. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5 -0.
8. Public Hearing - Consideration of adopting Resolution #2013 -093 approving an
assessment roll for delinquent utilities to be certified for 2014 payable tax year
Wayne Oberg discussed the proposed assessment rolls for delinquent utility bills totaling
$144,426.86, and compared the total amounts for the years from 2007 to 2013. Wayne
Oberg noted that the amounts have decreased from 2007 but fluctuate from year to year.
He also noted that the utility rates have increased over those years, yet the delinquencies
are lower than 2007 and there are fewer accounts that are delinquent. Wayne Oberg
provided other comparisons in his analysis of the utility delinquencies.
Mayor Herbst opened the public hearing. As there were no comments, the public hearing
was closed.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -093 APPROVING THE ASSESSMENT ROLL FOR DELINQUENT
UTILITIES, WITH THE ADDITION OF A $75 PROCESSING FEE FOR EACH
City Council Minutes — October 28, 2013 Page 4
PARCEL, TO BE CERTIFIED TO THE COUNTY AUDITOR FOR 2014 PAYABLE
TAXES. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
9. Consideration of approving the annual Snow Plowing /Removal Policy for the 2013-
2014 snow season
Tom Moores presented the Snow Plowing /Removal Policy to Council noting that there
are limited changes this year. He pointed out the changes for the following:
Primary Snow Emergency Routes
1. Dundas Road from TH 25 east to Fallon Ave has been added due to Xcel
Energy's maintenance shop being located on that road. Many times Xcel is
dispatched out to electrical outages during snowstorms.
Secondary Snow Emergency Routes
1. Dundas Road was moved to Primary Route.
2. Edmonson Avenue from Chelsea Road to 85th St NE was added due to the
amount of traffic, as well as it being a main road into the city from the south.
3. Cedar Street from Oakwood Drive to the end due to the amount of traffic.
4. Fallon Avenue from Chelsea Road to 85th St NE was added due to the amount
of traffic and the proximity to Little Mountain Elementary.
�iriPwalkc
1. Added primary and secondary routes for sidewalk maintenance. Primary will
be plowed immediately and secondary will be cleared later. This will allow
more concentration of personnel for street snow removal. Tom Moores noted
that each snowstorm is slightly different so the protocol may change slightly
from time to time.
Clint Herbst asked if they get requests from businesses and citizens regarding snow
removal. Tom Moores said that they do get requests and all of those are documented to
be considered for inclusion in the policy for the next year.
Glen Posusta asked if staff had discussed when the snow level is deep enough to start
plowing. He indicated that there were times in the past that the snow was not removed as
quickly on Sundays as other times. Tom Moores explained that they take into
consideration the staffing and overtime hours on weekends or hours outside of the normal
work day. He also noted that each snowfall is different and that may also have a bearing
on when they start plowing.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO APPROVE THE 2013 -2014
SNOW PLOWING AND ICE REMOVAL POLICY. GLEN POSUSTA SECONDED
THE MOTION. MOTION CARRIED 5 -0.
Tom Perrault noted a correction on page 13, that the last line of the chart for Secondary
Sidewalks should be West 7th Street, for the new sidewalk that was added this year.
City Council Minutes — October 28, 2013 Page 5
Tom Perrault asked about the probability of paving the new section of West 7t1i Street this
year. Shibani Bisson explained that the gravel is dried out but they will wait to see what
happens with the weather this week. Tom Moores said the intersection will be paved for
sure. If the road does not get paved, the road will be blocked off completely until it can
be paved in the spring.
10. Added items
Council Connection update on Well #4 building — Glen Posusta asked for a
clarification on the update regarding the Well #4 Building, which cannot be used
to store a generator. Matt Theisen explained that, at the time they bid out the
specifications for the building, he was not aware the law had been changed to
require more than a 20 foot distance from a well for storage of any items
containing fuel. This would prohibit a generator from being placed into the
building as the plans now specify. Matt Theisen indicated he had discussed this
with the building contractor; however the plans cannot be changed because he has
already started ordering the supplies. Consensus was to leave the building plans
as they are and use the space for other needed storage.
• West Cello apartment parking on Kampa Circle — Jeff O'Neill summarized an
issue that has been brought to the attention of city staff. Property owners in
Kampa Circle have complained about the number of cars that are parking on the
street in Kampa Circle from the neighboring West Cello apartments. Jeff O'Neill
explained that city staff is meeting with the West Cello apartment manager this
week to discuss the situation and try to determine a solution. Tom Moores said
that Public Works staff has been monitoring the parking situation and found that
during the week there is ample space in the apartment lot, although on weekends
it does get rather crowded in the apartment lot.
• Wildflower plantings in passive park areas — Clint Herbst asked Council if they
would be interested in having staff look into possibly doing some natural
plantings in some park -like areas rather than having to mow those areas.
Consensus was to direct staff to look at areas that could be planted rather than
mowed.
11. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:45 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman &WIJI)
Approved: November 12, 2013
Attest:
CitAdistrator
City Council Minutes — October 28, 2013 Page 6